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Home My WebLink About100724 City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF OCTOBER 7, 2024 CALL TO ORDER The City Council met in a Regular Session on the 7th day of October 2024 in Council Chambers at 540 Water Street, Port Townsend, WA 98368. Deputy Mayor Howard called the meeting to order at 6:00pm. ROLL CALL Councilmembers present at roll call were Amy Howard, Monica MickHager, Neil Nelson, Owen Rowe, Ben Thomas, and Libby Wennstrom with David Faber excused. Staff members present were City Manager John Mauro, City Attorney Alexandra Kenyon, Planning and Community Development Director Emma Bolin, Parks and Recreation Strategy Director Carrie Hite , Finance and Technology Services Director Jodi Adams , Facilities and Park Manager Michael Todd , Library Director Melody Sky -Weaver, Chief of Police Tom Olson, and City Clerk Alyssa Rodrigues. CHANGES TO THE AGENDA Deputy Mayor Howard stated changes to the agenda include removing the Public Hearing and adding Executive Session directly after Changes to the Agenda item, as well as a statement from City Attorney Alexandra Kenyon regarding why an Executive Session is needed. Deputy Mayor Howard stated they will be in Executive Session for 15 minutes.. Executive Session- Pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel about current or potential litigation (Approximately 15 Minutes)- (Added During Changes to the Agenda) City Attorney Alexandra Kenyon explained the Executive Session reasoning which included Jefferson County Superior Court having issued an order that appointed a general receiver for the Fort Worden Public Development Authority which creates an automatic stay on any administrative procedures including dissolution resulting in why they public hearing will need to be removed. Alexandra Kenyon stated the Council will be going into Executive Session pursuant RCW 42.30.110(1)(i) to discuss with legal about litigation the city may be a part of. Deputy Mayor Howard stated they will come out of Executive Session at 6:18pm with no action to follow. October 7, 2024 City Council Business Meeting Page 1 of 5 Council went into Executive Session at 6:03pm. Council came out of Executive Session at 6:18pm. There was no action taken. PROCLAMATION(S) OR SPECIAL PRESENTATION(S) Planning Month Depute Mayor toward provided the Planning Month Proclamation to Planning Commission Chair Fick Jahnke and Planning and Community Development Director Emma Bolin. CITY MANAGER'S REPORT ManagerCity • • provided Report .N October 23 Comprehensive Plan Special Meeting, Lawrence St, Intergovernmental Collaborative Group Meeting, Angel and Patron of the Arts Awards, and Kinetic Skulpture Race, COMMENTS FROM THE PUBLIC Public comment Public comment was made. Staff or Council response, as needed In response to public comment staff and Council stated conversation regarding Climate Commitment Act may happen at the end of the meeting. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: September 3, 2024, September 9, 2024 Authorizing the City Manager to Sign a Grant Agreement with the U.S. Department of Transportation for the Safe Streets for All (SS4A) Comprehensive Safety Action Plan and Enter into All Agreements to Execute the Plan. OPNET Contract Task Force MOU (Police) Memorializing Relationship with Olympic Peninsula Narcotics Enforcement Team Motion: Owen Rowe moved to approve the consent agenda. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. October 7, 2024 City Council Business Meeting Page 2 of 5 PUBLIC HEARING (THIS WAS REMOVED DURING CHANGES TO THE AGENDA) Consideration of Dissolution of the Fort Worden Lifelong Learning Public Development Authority UNFINISHED BUSINESS (NONE) NEW BUSINESS Resolution 24-033 City Council to Support the Efforts of Jefferson County's Implementation of a Public Facilities District on October 7, 2024 Parks and Recreation Strategy Director Carrie Hite presented Resolution 24-033 City Council to Support the Efforts of Jefferson County's Implementation of a Public Facilities District on October 7, 2024 which included resolution to support PFD, the need for city support, previous presentation, and the recommendation being a PFD. In response to Council's clarifying questions staff explained Mountain View pool budget, tighter criteria, briefing of presentation, and Findings and Recommendations. Public comment: There was no public comment. Discussion ensued around showing support to county, next steps, voters deciding sales tax, and need for pool. Motion: Monica MickHager moved to approve Resolution 24-033 City Council to Support the Efforts of Jefferson County's Implementation of a Public Facilities District on October 7, 2024 Owen Rowe seconded. Discussion ensued around lodging tax and supporting a pool we can afford. Vote: motion carried unanimously, 6-0 by voice vote. 2025 Revenue Estimates and Department Requests John Mauro, Finance and Technology Services Director Jodi Adams, Planning and Community Development Director Emma Bolin, Library Director Melody Sky -Weaver, People and Performance Director Cynthia Shaffer, Marketing and Communications Director Shelly Leavens, Chief of Police Tom Olson, Parks and Recreation Strategy Director Carrie Hite, Facilities and Parks Manager Michael Todd presented the 2025 Revenue Estimates and Department Requests presentation which included Overview, Capital Analysis- November, 2025 Revenue Estimates, Retail Sales Tax Trend, 2025 Revenue Estimates, Department Expense Report (General Fund - Planning and Community Development, General Fund- People & Performance, Finance/IT, Communication & Marketing, General Fund- City Manager, Clerks, October 7, 2024 City Council Business Meeting Page 3 of 5 Council, Legal, General Fund- Police Department„ Community Services -Facilities, Community Services -fountain View & Pool, Community Services -Parks, Community Services-Admin, General Fund- Misc./Other, Special Revenue Fund -Streets, Special Revenue Fund -Transportation Improvements Funded (Transportation Benefit District), Special Revenue Fund- Library, Special Revenue Fund- LTAC, Enterprise Fund -Water (Treatment), Enterprise Fund- Water (Distribution), Enterprise Fund - Olympic Gravity Water System (Operating only), Enterprise Fund- Wastewater Collections, Enterprise Fund- Wastewater Treatment and Compost, Enterprise Fund- Stormwater, Enterprise Fund- Engineering, Enterprise Fund- Equipment Repair and Replacement, Enterprise Fund- Replacement Vehicles, Enterprise Fund Overhead - Public Works Administration„ Roll Up_ General Fund, What Information is Pending, Objective: Balancing the Budget- and Building Financial Sustainability, and Timeline/Next Steps Preparing the 2025 Budget. In response to Council's clarifying staff explained lodging tax projections, ongoing trainings/engagement, website upgrade, legal contract services, miscellaneous, council training/discretionary, Council Chambers seated equitably, value of WASPC Accreditation, parking lot size, electric vehicles, public works shop, hand dryers, priority list, demolition of buildings at Chetzemoka, rain gardens, Chetzemoka restrooms, combined director role dollar amount, $80,000 details, Community Services manager roles, Community Services approval process, reoccurring expenses amount, Arts Commission allocation amount, economy driver, golf windows, RCO parks grants match, American County Legion assistance, Library budget, shop schematic design, digital reader board pathway, and trash cans downtown. Public Comment: There was no public comment. Discussion ensued around appreciation for information and layout, workshop agenda, future options for further discussion on budget, the need to understand budget more, flexibility on schedule, statutory deadlines, budget needing to be balanced, public hearing, parks council liaison, parks department concern, council workshop deeper dive on community services, October 21 agenda, strong staff statement, ADA dour assist, Pink House to be pink, $45 million, staff costs, levy lid lift, award winning Wastewater Treatment status, and breakdown on sales tax at workshop. PRESIDING OFFICER'S REPORT Deputy Mayor Howard provided the Presiding Officer's Report which included WA-CELI trainings and new Olycap Director Holly Morgan. SUGGESTIONS FOR FUTURE AGENDAS Suggestions for future agendas included statement from city regarding i-2117. Discussion ensued around appropriate next steps for statement regarding i-2117. October 7, 2024 City Council Business Meeting Page 4 of 5 Motion: Owen Rowe moved to ask staff to examine the options so we can move forward with resolution as appropriate on October 21, 2024. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. Suggestions for future agenda also included discussion on October 21,2024 regarding Council budget, tuition money, and devices being used. Discussion ensued around Council devices. COMMENTS FROM COUNCIL There were no comments from Council. f 1IX01 II►`.'. There being no further business the meeting adjourned at 9:10pm. Attest: f Alys6 Rodrigues City Clerk October 7, 2024 City Council Business Meeting Page 5 of 5