HomeMy WebLinkAbout102124 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. October 21, 2024 Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order II.Roll Call III.Changes to the Agenda IV.Proclamation(s) or Special Presentation(s) A. Indigenous Peoples’ Day B. Friends of the Library Proclamation C. Arbor Day Proclamation V. City Manager’s Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII. Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: September 16, 2024 C. Appointment/Reappointment: Equity, Access, and Rights Advisory Board D. Authorizing the City Manager to Purchase Rock for Chip Seal VIII. Unfinished Business (None) IX. New Business A. Ordinance 3340 Replacing the Blanket Utility Easement in the North Half of st Vacated 21 Street Between San Juan Avenue and McNeill Streets with an Eight-Foot-Wide Utility and Trail Easement Along the North Side of the st Centerline of Vacated 21Street Between San Juan Avenue and McNeill Streets Proposed Action: Move to waive Council Rules and approve Ordinance st 3340 Replacing the Blanket Utility Easement in the North Half of Vacated 21 Street Between San Juan Avenue and McNeill Streets with an Eight-Foot-Wide st Utility and Trail Easement Along the North Side of the Centerline of Vacated 21 Street Between San Juan Avenue and McNeill Streets i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action B. ARPA Allocation and Adjustments Proposed Action:Review the remaining Coronavirus State and Local Fiscal Recovery Funds Awarded through the American Rescue Plan Act and any additional projects added to the original requested list. The new allocated funds will be adopted with the 2025 Budget. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action C. City Council Position of Washington State Initiative 2117 Proposed Action:Move to \[support/oppose\] I-2117 and to direct the City Manager to draft a resolution to that effect for action by the City Council at the next regular business meeting. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action D. Resolution 24-034 Adopting the City of Port Townsend Public Library’s Meeting Room Policy for the Charles Pink House/Library Learning Center and Library Proposed Action: Move to approve Resolution 24-034 Adopting the City of Port Townsend Public Library’s Meeting Room Policy for the Charles Pink House/ Library Learning Center and Library i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action E. Authorize the City Manager to Sign an Addendum for the YMCA to use the Portable Formerly Occupied by KPTZ Proposed Action:Move to authorize the City Manager to sign an addendum for the YMCA to use the portable formerly occupied by KPTZ i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action X. Presiding Officer’s Report XI.Suggestions for Future Agendas XII.Comments from Council XIII.Adjourn WHEREAS, Indigenous Peoples have lived in the lands that would later become known as the Americas since time immemorial; and WHEREAS, Port Townsend is built upon the same land as the S'Klallam principal village of qatdy, an area where many tribes congregated during their travels; and HEREAS, the S'Klallam Chief Chetzemoka understood that working with the early European W settlers would produce better results than making war, he worked to improve relations between Native and non-Native residents of Port Townsend; and WHEREAS history at 16 stops throughout the City; and WHEREAS, Port Townsend has been honored as a landing stop for the annual Tribal Canoe Journey; and WHEREAS, the City values and honors these and many other contributions made to our community through the knowledge and culture of the indigenous peoples of this area; and WHEREAS, Indigenous Peoples' Day was first proposed in 1977 by a delegation of Indigenous Nations to the United Nations-sponsored International Conference on Discrimination Against Indigenous Populations in the Americas; and WHEREAS, in 2011 the Affiliated Tribes of Northwest Indians, representing 59 Tribes from Washington, Oregon, Idaho, Northern California, Western Montana and some Alaskan Tribes, passed a resolution to "Support to Change Columbus Day (2nd Monday of October) to Indigenous Peoples' Day"; and NOW, THEREFORE, l, David J. Faber, Mayor of the City of Port Townsend, declare Monday, October 14, 2024, to be Indigenous Peoples' Day in the City of Port Townsend and encourage all citizens to celebrate the foundational role of local indigenous peoples in our community ________________________ David J. Faber, Mayor P R O C L A M A T I O N WHEREAS, Friends of the Port Townsend Library raises money that enables our library to move from good to great—funding programming, book club kits, support for all- ages summer reading, library capital facilities projects, the annual Community Read, and special events throughout the year; WHEREAS, the work of the Friends continually highlights that our library is the cornerstone of the community, offering opportunities for all to engage in the joy of lifelong learning and to connect with the thoughts and ideas of others from ages past to the present; WHEREAS, the Friends understands the critical importance of well-funded libraries and advocates for our library to receive the resources it needs to provide a wide variety of services to all ages, including access to print and electronic materials and expert assistance in research, advice for readers, and children’s services; WHEREAS, the Friends’ gift of time and commitment to the library sets an example for all in how volunteering leads to positive civic engagement and the betterment of our community; NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, do hereby proclaim October 20-26, 2024, as Friends of Libraries Week in Port Townsend and urge everyone to join the Friends of the Port Townsend Library and thank them for all they do to make our library and community so much better. ___________________________________ David J. Faber, Mayor PROCLAMATION WHEREAS, in 1872, the Nebraska Board of Agriculture declared that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and Arbor Day is now observed throughout the nation and the world; and WHEREAS, the City of Port Townsend is a Tree City USA partner committed to effective urban forestry management; and WHEREAS, trees are a source of carbon mitigation. Trees buffer our carbon footprint. They store carbon on timescales relevant to climate change. We need them at least as much as they need us; and WHEREAS, trees can reduce the erosion of topsoil by wind and water, moderate the heat island effect with urban canopy, clean the air, produce oxygen, and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our hearths, and countless other wood products; and WHEREAS, the Arbor Day Foundation and Tree City USA promote the concept of 'No Net Loss', so that when trees are lost in a community, they are replaced with 'The Right Tree In The Right Place'; and WHEREAS, trees, parks, trails and open space in our city beautify our community; enhance the economic vitality of business areas, and are a source of joy and renewal; and WHEREAS, autumn is the recommended time to plant trees in our climate and the Governor has declared the month of October to be Urban and Community Forestry Month; NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, do hereby proclaim October 26, 2024 as Arbor Day and urge everyone to plant trees for urban canopy, to produce oxygen, and to promote the well-being of this and future generations. _______________________ David J. Faber, Mayor Agenda Bill 24-143 Meeting Date: October 21, 2024 Agenda Item: Consent VII.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Mayor Faber Date Submitted: October 17, 2024 Department: Mayor Contact Phone: 379-2980 SUBJECT: Appointment of Gabrielle Vanwert (Position 2, Term Expires May 1, 2026) to Equity, Access, and Rights Advisory Board CATEGORY: BUDGET IMPACT: n/a Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: 1) Appointment of Gabrielle Vanwert (Position 2, Term Expires May 1, 2026) to Equity, Access, and Rights Advisory Board ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)HISTORIC PRESERVATION COMMITTEE (5-7) Council Liaison: Monica MickHagerCouncil Liaison: Monica MickHager Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Meets 3:00pm 1st Tuesday at City Hall Pos.Name & ExperienceExp.Pos.NameExp. Matt Miner5/1/25Kathleen Knoblock5/1/26 11 Jim Todd5/1/26Michael D'Alessandro5/1/26 22 Richard Hefley 5/1/27Monica Mader5/1/26 33 4 Pamela Adams5/1/25Walt Galitzki5/1/27 4 Rebecca Kimball5/1/25VACANT5/1/24 55 Russell Hill 5/1/27Craig Britton, Chair 5/1/25 66 Deborah Jahnke, Chair5/1/27VACANT5/1/25 77 LODGING TAX ADVISORY COMMITTEE (11 voting)ARTS COMMISSION (9 max.) Council Liaison: NoneCouncil Liaison: Ben Thomas Meets 3:00pm quarterly 2nd Tuesday at City HallMeets 3:00pm 1st Wednesday at City Hall Pos.Name & RoleExp.Pos.NameExp. Owen Rowe, Chair (Elected Official)N/AVACANT 5/1/26 11 Sarah Copley (At Large Position)5/1/26Alexis Arrabito5/1/26 22 Cindy Finnie (At Large Position)5/1/25Sheila Long5/1/26 33 Katy Goodman (Recipient)5/1/25Heidi Tullman 5/1/27 44 VACANT (Recipient)5/1/24Lindsey Wayland, Chair5/1/25 55 Danielle McClelland (Recipient)5/1/25 6 Anna Quinn 5/1/25 6 Denise Winter (Recipient)5/1/25Joe Gillard5/1/27 77 VACANT (Collector)5/1/22Dan Groussman5/1/25 88 Kate Philbrick (Collector)5/1/25Cristina Silva 5/1/27 99 Natalie Maitland, Fort Worden PDA Designee 5/1/26 10 (Collector) VACANT (Collector)5/1/24 LIBRARY ADVISORY BOARD (5-7) 11 Main Street Designee (Nonvoting)5/1/27 Council Liaison: Owen Rowe 12 Dana Petrick Chamber Designee (Nonvoting)5/1/26 13 Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC Pos.NameExp. 14 VACANT (Nonvoting)5/1/20 1 William C. "Chuck" Henry 5/1/25 FINANCIAL SUSTAINABILITY TASK FORCE Kathleen Hawn5/1/27 2 3 Council Liaison: None VACANT 5/1/24 TBDDiane Walker5/1/26 4 Pos.NameExp. Alyssa Fuehrer5/1/26 5 Catharine RobinsonN/ADiana Grunow 5/1/26 16 7 Earll MurmanN/ADavid Tolmie5/1/25 2 John NowakN/A 3 Richard JahnkeN/A 4 VACANTN/A 5 VACANTN/A 6 VACANTN/A 7 VACANTN/A 8 PEG ACCESS COORDINATING COMMITTEE (8)PLANNING COMMISSION (7) Meets 3:30pm 2nd Tuesday at the Gael Stuart BuildingMeets 6:30pm 2nd & 4th Thursday at City Hall Pos.NameExp. Name _______, City Council (Chair)Samantha Bair Jones, Vice Chair 12/31/24 1 Joanna Sanders, City ClerkStephen Mader 12/31/26 2 Melody Eisler, Library DirectorRick Jahnke, Chair12/31/24 3 John Polm, School District SuperintendentViki Sonntag12/31/26 4 ________, School District Video InstructorLois Stanford 12/31/25 5 Richard Durr, School District RepresentativeRobert Doyle12/31/25 6 VACANT, Video ProfessionalAndreas Andreadis12/31/24 7 _____________, Citizen Representative VACANT, Student Representative CIVIL SERVICE COMMISSION (3) Meets as needed VACANT Producers Group Representative (Optional) Pos.NameExp. VACANT Education Group Representative (Optional) Darryl Elmore 12/31/25 1 CLIMATE ACTION COMMITTEE (15)Troy Surber12/31/24 2 Meets bi-monthly 3:00 p.m. on 2nd TuesdayRichard Sussman 12/31/29 3 Exp. Pos.Name N/A FORT WORDEN PDA (9-11) 1 Jefferson County BoCC ( Kate Dean) N/A Council Liaison: Libby Wennstrom 2 City Council (Owen Rowe) N/A Meets at Fort Worden Commons B 3 JeffPUD (Jeff Randall - Vice Chair) Pos.NameExp. N/A 4 Jefferson County Public Health (Laura Tucker) N/ABrad Mace10/24/25 51 Jefferson Healthcare (Kees Kolff)- Chair N/ATracy Garrett 10/24/25 62 Jeff. Transit (Nicole Gauthier/Sara Peck) N/ADavid King10/24/26 73 Port of PT ( Carol Hasse/Eric Toews) N/AAndrew Cashin 10/24/26 84 PT Paper Corp. (Michael Clea) 12/31/26John Begley10/24/24 95 Cindy Jayne - Vice Chair 12/31/25Steve Dowdell 10/24/24 106 Crystie Kisler - At Large ` 12/31/25Robert Davis 10/24/24 117 David Wilkinson 12/31/24 128 Jaime DuyckVACANT10/24/22 12/31/2410/24/25 139 Krista Meyers - At Large 12/31/2310/24/25 1410 Kate Chadwick (Policy) Dave Seabrook 12/31/2410/24/25 1511 EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD Council Liaison: Amy Howard Meets 2nd Thursday at 12:30 at Council Chambers Pos.NameExp. Stephanie Burns5/1/25 1 VACANT 5/1/26 2 Julia Cochrane5/1/27 3 Cameron Jones 5/1/25 4 Aimee Krouskop5/1/26 5 6 Alyson McWilliams5/1/27 Richard Rogers 5/1/25 7 Laurie Riley5/1/26 8 Francisca Ramirez Aquino5/1/27 9 Agenda Bill:AB24-146 Meeting Date: October 21, 2024 Agenda Item: Consent VII. D Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Tyler Johnson Date Submitted: October 15, 2024 Department: Public Works Contact Phone: 360-390-4062 SUBJECT: Authorizing the City Manager to purchase rock for chip seal. CATEGORY: BUDGET IMPACT: Consent Expenditure Amount: $ 70,000 Staff Report Included in Budget? Yes No Contract Approval Resolution Ordinance Other: Motion Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 111 Transportation Improvements Funded (TBD) SUMMARY STATEMENT: I.Background Statement Jefferson County (County) bid the processing and delivery of rock for the next two years of their chip seal program. Bruch and Bruch received the Bid and will start production in the next couple weeks. The City has the opportunity to piggyback on the County’s bid (Intergovernmental Procurement, RCW 39.34.030) to take advantage of a lower price per ton for rock, due to the County’s relatively larger quantity of rock (10,000 tons), and the cost for mobilizing the rock processing equipment. II. Purpose The City has hired the County to chip seal streets in the past with great success, and would like to continue using the County to supplement the City’s street maintenance activities under the newly formed Transportation Benefit District. In order to use the County for chip sealing, the City will need to stockpile rock. The City is proposing to purchase 1,000 tons of chip seal rock for the flexibility to resurface streets using County or private contractor crews. 1,000 tons is enough rock to chip seal approximately nine miles of streets. III.Budget Purchasing of rock for chip seal was planned for the 2025 Budgetto stockpile for the 2026 season. Fund 111, Transportation Improvements Funded (TBD) is the source of the funds for this purchase. IV. Staff Recommendation Authorize the City Manager to purchase rock for chip seal in 2024 using intergovernmental procurement procedures to take advantage of Jefferson County’s bid for the processing and delivery of chip seal rock. ATTACHMENTS: N/A CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous authorization of the City Manager to purchase rock for chip seal ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Agenda Bill AB24-147 Meeting Date: October 21, 2024 Agenda Item: IX.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King Date Submitted: October 3, 2024 Department: Public Works Contact Phone: 379-5090 SUBJECT: Ordinance 3340Replacing the Blanket Utility Easement in the North Half of st Vacated 21 Street Between San Juan Avenue and McNeill Streets with an Eight-Foot- st Wide Utility and Trail Easement Along the North Side of the Centerline of Vacated 21 Street Between San Juan Avenue and McNeill Streets CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 411 Water Sewer Fund - General st SUMMARY STATEMENT: Ordinance 1745 vacated portions of 21 Street including that sectionbetween San Juan Avenue and McNeill Streets but retained an unspecified utility easement (i.e., a “blanket easement”). Terree Lyman, on behalf of The Evangelical Methodist Church, has submitted a letter requesting the easement be st reduced to a width of 8-feet on church propertynorth of the centerline of vacated 21 Street. City staff agrees that the full easement width is not necessary to serve development in the area. Staff generally supports the request but recommends Council adopt a new Ordinance replacing the current blanket easement on church property with an eight- foot-wide utility and trail easement to improve non-motorized transportation in the area. ATTACHMENTS: 1. Ordinance 3340 2. Letter Request for Easement Reduction st 3.Aerial ofVacated 21 Street 4. Ordinance 1745 5. Notice to franchise utilities and abutting property owners CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Move to waive Council Rules and approve Ordinance st Street 3340 Replacing the Blanket Utility Easement in the North Half of Vacated 21 Between San Juan Avenue and McNeill Streets with an Eight-Foot-Wide Utility and Trail st Easement Along the North Side of the Centerline of Vacated 21Street Between San Juan Avenue and McNeill Streets ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: ORDINANCE NO.3340 AN ORDINANCE REPLACING THE BLANKET UTILITY EASEMENT IN THE ST NORTH HALF OF VACATED 21STREET BETWEEN SAN JUAN AVENUE AND MCNEILL STREETS WITH AN EIGHT-FOOT-WIDE UTILITY AND TRAIL EASEMENT ALONG THE NORTH SIDE OF THE CENTERLINE OF VACATED ST 21STREET BETWEEN SAN JUAN AVENUE AND MCNEILL STREETS Grantor: City of Port Townsend, a municipal corporation Grantees: First Evangelical Methodist Church RE:Lot 1, Block 12, O.C. Hastings Addition to the City of Port Townsend, together with vacated 21st Street. Assessor’s Parcel Number: 958501201(parent parcel) WHEREAS, the City Council for the City of Port Townsend previously adopted Ordinance No. st 1745, which vacated portions of 21 Street; and, WHERAS, Ordinance 1745 reserved the entire 60-foot width of the vacated right-of-way as a public utility easement; and, st WHEREAS, subsequent development on or around that portion of vacated 21 between San Juan Avenue and McNeill Street rights-of-way has occurred that alleviates the City’s need to retain the entire width of the easement; and, WHEREAS, the current lot and block pattern with previously vacated rights-of-way inhibits non- motorized circulation; and WHEREAS, reserving a trail easement within the eight-foot-wide utility easement would improve non-motorized circulation and thereby serves a legitimate public purpose; and WHEREAS, a 14-day Notice of the City’s intent to release the referenced utility easement in favor of an 8-foot-wide utility and trail easement was provided to franchise utilities and owners of record whose properties are encumbered with the easement. No comments in opposition to the proposed easement release were received; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DOES ORDAIN AS FOLLOWS: Section 1. Ordinance No. 1745 is hereby amended to release the utility easement in the north st half of 21 Street between San Juan Avenue and McNeill Streets and replace it withan Eight-Foot-Wide Utility and Trail Easement Along the North Side of the st Centerline of vacated 21Street, between San Juan Avenue and McNeill Streets. Section 2. This ordinance shall take effect upon its passage, approval and publication in the form and manner provided by law, and after it has been recorded with the Jefferson County Auditor. Grantees are responsible for all costs associated with recording of the ordinance and once recorded, for returning the same to the office of the City Clerk. Passed by the City Council for the City of Port Townsend and signed by the Mayor of the City st this 21 day of October, 2024. ___________________________________ David Faber, Mayor Attest: ________________________________ Alyssa Rodrigues, City Clerk Filed with the City Clerk: Passed by the City Council: Published: Recorded: Effective Date: Date: September 26, 2024 st TO: Owners of Record along vacated 21 Street between San Juan Avenue and McNeill Streets; Franchise Utilities FROM: Judy Surber, Planning Manager, City of Port Townsend Planning and Community Development 250 Madison St. Suite 3, Port Townsend, WA 98368 P:(360) 379-5084 jsurber@cityofpt.us RE:Notice of Intent to Reduce Easements Reserved North of the Centerline of the above Referenced Right-of-Way The Port Townsend City Council previously vacated portions of 21st Street but reserved a blanket utility easement over the entire width of the vacated right-of-way (Ordinance No. 1745). Terree Lyman, on behalf of The Evangelical Methodist Church, has submitted a letter requesting the easement be reduced to a width of 8-feet on church property (i.e., north of the centerline of st Street). vacated 21 City staff generally supports the request but will recommend Council adopt a new Ordinance replacing the current blanket easement on church property with an 8-foot Utility and Trail Easement st Street, extending north on to the Church property. from the centerline of vacated 21 A map highlighting the subject area is attached. File Reference: EXE24-001 If you have any comments in favor or in opposition to this intended action, please send a letter or EXE24-001 in the email to me on or before October 10, 2024. Please include the File Reference Subject line. If you have any questions, please feel free to contact me at (360) 379-5084. Council is tentatively scheduled to review the request on Monday, October 21, 2024, beginning at or about 6:00 p.m., Location: Council Chambers, 540 Water Street, Port Townsend, WA. Thank you. 12.23 Agenda Bill AB24-148 Meeting Date: October 21, 2024 Agenda Item: IX.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Jodi Adams Date Submitted: October 18, 2024 Department: Finance Contact Phone: 360-379-4403 SUBJECT: Authorizing the use of the remaining Coronavirus State and Local Fiscal Recovery Funds Awarded through the American Rescue Plan Act and any additional projects added to the original requested list. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: As part of the American Rescue Plan Act (ARPA) the federal government awarded state and local governments funding to assist with the recovery of the devastating economic and health effects of the COVID-19 pandemic. The City of Port Townsend’s award amounts to $2.7 million. ARPA funds can be used for eligible expenditures between March 3, 2021 and December 31, 2026. There are four categories of eligible uses: 1. Respond to the public health emergency with respect to COVID-19 or its negative economic impacts; 2. Respond to workers performing essential work during the health emergency by providing premium pay; 3. Provision of government services to the extent of revenue loss related to the health emergency; and 4. To make necessary investments in water, sewer, or broadband infrastructure. All funds must be allocated by 2025 and spent by 2026. The City of Port Townsend is projected to spend more than $2 million of the ARPA funding received by then end of 2024. We are allocating the remaining funds to use on various projects in progress and some new additional ones as well. The new projects are attached in a list to this agenda bill and will need Council approval for the staff to move forward on. Staff will discuss any questions that the Council has on this list of new projects. ATTACHMENTS: 1. ARPA Project list with allocated amounts. CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION:Review the remaining Coronavirus State and Local Fiscal Recovery Funds Awarded through the American Rescue Plan Act and any additional projects added to the original requested list.The new allocated funds will be adopted with the 2025 Budget. ALTERNATIVES: Take No Action Refer to CommitteeRefer to StaffPostpone Action Remove from Consent AgendaWaive Council Rules and approve Ordinance ___ Other: Agenda Bill AB24- Meeting Date: October 21, 2024 Agenda Item: Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By:John Mauro, City ManagerDate Submitted:Pdupcfs!27-!3135 Department:AdministrationContact Phone:471.642.3:27 SUBJECT:Djuz!DpvodjmQptjujpo!po!Xbtijohupo!Tubuf!Jojujbujwf!3228 CATEGORY:BUDGET IMPACT: DpotfouSftpmvujpoFyqfoejuvsf!Bnpvou;%o0b Tubgg!SfqpsuPsejobodfJodmvefe!jo!Cvehfu@!!Zft!Op! Dpousbdu!BqqspwbmPuifs;! 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Uijt!jogpsnbujpo!jt!joufoefe!gps!fevdbujpobm!qvsqptft!pomz/!BXD!epft!opu!ublf!qptjujpot!jo!tvqqpsu!ps!jo!pqqptjujpo!up!cbmmpu! Qvcmjd!Ejtdmptvsf!Dpnnjttjpo! svmft Csboez!EfMbohfCsjboob!Npsjo Dpoubdu; Hpwfsonfou!Sfmbujpot!BewpdbufQpmjdz!Bobmztu csboezeAbxdofu/pshcsjboobnAbxdofu/psh!! Bttpdjbujpo!pg!Xbtijohupo!Djujft!–!2187!Gsbolmjo!Tu!TF-!Pmznqjb-!XB!:9612!–!2/911/673/9:92!–!xbdjujft/psh Dpqzsjhiu!ª!3135!cz!Bttpdjbujpo!pg!Xbtijohupo!Djujft-!Jod/!Bmm!sjhiut!sftfswfe/!}!906035 Agenda Bill 24-150 Meeting Date: October 21, 2024 Agenda Item: IX.D Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Melody Sky Weaver Date Submitted: October 17, 2024 Department: Library Contact Phone: 360-344-3054 SUBJECT: Resolution 24-034 Adopting the city of Port Townsend Public Library’s Meeting Room Policy for the Charles Pink House/Library Learning Cetner and Library CATEGORY: BUDGET IMPACT:No impact Consent Resolution Expenditure Amount: $ N/A Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 120 Library SUMMARY STATEMENT: Purpose of the Meeting Room Policy The Port Townsend Public Library provides the main room of the Library Learning Center/Charles Pink House as a meeting room to the community as a public service and shared community resource. The Library may also provide other rooms in the Library Learning Center/Charles Pink House or Library for public meeting space. Access to the meeting room(s) is intended to further the Library's mission by encouraging the exchange of diverse information and ideas and building connections across the community. In accordance with the American Library Association’s Library Bill of Rights, when the meeting room is not being used by the Library or Library-related organizations, the space will be available to the public on equal terms, regardless of the beliefs or affiliations of individuals or groups requesting their use, for programs, meetings, and activities of an informational, educational, charitable, cultural or civic nature. This service is available as part of the Library's mission, “Uplifting our community through reading, learning, connection, and creativity.” Updates Library policies are periodically reviewed by the Library Director in collaboration with the Library Advisory Board. This policy has been updated from the approved 2019 version to remove any procedural language. Procedures for meeting room use will instead be added to the Library’s Operations Manualand updated on the Library’s website. The policy has also been updated to reflect that the Library may offer additional meeting spaces such as the new Zenbooth that is being installed in the Carnegie Reading Room thanks to the generous support of the Friends of the Library. Recommendation The Library Advisory Board reviewed the policy updates in August 2024 and October 2024 and learned all about the importance of public libraries providing equitable access to public meeting spaces. On October 8, 2024 the Library Advisory Board unanimously approved of the updated policy being submitted to the City Council for approval. ATTACHMENTS: Port Townsend Public Library Meeting Room Policy Resolution CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 24-034 Adopting the City of Port Townsend Public Library’s Meeting Room Policy for the Charles Pink House/ Library Learning Center and Library ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-034 RESOLUTION NO. 24-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING THE CITY OF PORT TOWNSEND PUBLIC LIBRARY’S MEETING ROOM POLICY FOR THE CHARLES PINK HOUSE/LIBRARY LEARNING CENTER AND LIBRARY WHEREAS, the Port Townsend Public Library provides the main room of the Library Learning Center/Charles Pink House as a meeting room to the community as a public service and shared community resource and may provide other space(s) within the Library; and, WHEREAS, after consultation with the Library Advisory Board, the Library Advisory Board and staff recommends adoption of the policy; and, WHEREAS,the proposed policy supports the mission, vision and core values of the City of Port Townsend Public Library; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: 1. The City Council adopts the Library Meeting Room Policy for the City of Port Townsend Public Library in substantially the same form as at Exhibit A. 2. The City Manager and the Library Director will review the Policy as needed. ADOPTED by the City Council of the City of Port Townsend at a regular meeting st day of October, 2024. thereof, held this 21 ______________________________ David J. Faber Mayor Attest: _________________________________ Alyssa Rodriques City Clerk LIBRARY MEETING ROOM POLICY: Library Learning Center/Charles Pink House and Library The Port Townsend Public Library provides the main room of the Library Learning Center/Charles Pink House as a meeting room to the community as a public service and shared community resource. The Library may also provide other rooms in the Library Learning Center/Charles Pink House or Library for public meeting space. Access to the meeting room(s) is intended to further the Library's mission by encouraging the exchange of diverse information and ideas and building connections across the community. When the meeting room is not being used by the Library or Library-related organizations, the space will be available to the public on equal terms, regardless of the beliefs or affiliations of individuals or groups requesting their use, for programs, meetings, and activities of an informational, educational, charitable, cultural or civic nature. Criteria for using the meeting room: All activities in the Library’s meeting room(s) must be open to the public, except for certain Library MOU Partners, City, County, State, or Federal Government meetings. No admission fees may be charged. Use of meeting room space for fundraising is limited to Library-related activities. Organizations using the Library’s meeting room are required to comply with the Americans with Disabilities Act in reasonably accommodating persons with disabilities. Groups using the Library meeting room must not use advertising and publicity which implies that their meetings/programs are sponsored, co-sponsored or approved by the Library, unless written permission to do so has been previously given by the Library Director. Use of these meeting rooms does not constitute an endorsement by the City of a program or point of view expressed. A responsible adult must be in attendance whenever minors are present, and must assume responsibility for the period of use. The space is intended for specific meetings/events rather than for regularly scheduled, on-going meetings. Scheduling will be limited when necessary to ensure equitable access to the facilities for the entire community. No products or services may be advertised, solicited, or sold in Library meeting rooms or on Library property. Last updated 2024 The Library does not assume liability for injuries or damage to personal property or to persons which occur as a result of the actions of the sponsors or participants in meetings scheduled in Library facilities. Smoking and alcoholic beverages are prohibited in Library facilities. State law (RCW 42.17.130) prohibits the use of public facilities for the purpose of assisting the campaign for election of any person to any office; or for the promotion or opposition of any ballot issue. The Library meeting room is available on a non-discriminatory, equal access basis in compliance with state law. Public facilities may be used for general political purposes, such as: information sharing, organizational meetings, or non-partisan community forums. Groups must observe the capacity limits of the rooms as determined by the posted fire capacity. Groups assume responsibility for cleaning up after themselves and for any damage to Library property resulting from their use of Library facilities. The Library may assess charges for damage or cleaning. The Library reserves the right to cancel a reservation for space if the space is required for use by the Library or Library related organizations. The Library retains the right to deny the space to any user whose planned use of the space does not comply with these terms. Violation of these terms may result in denial of future access to the space. The Director is responsible for the administration of this policy, for establishing administrative procedures as necessary for its implementation, and for making it available for the public. Last updated 2024 Agenda Bill 24-151 Meeting Date: October 21, 2024 Agenda Item: IX.E Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Carrie Hite, Director of Parks Strategy Date Submitted: October 16, 2024 Departments:Administrative Contact Phone:360-379-2979 SUBJECT: Recommendation to lease portable at Mountain View CATEGORY: BUDGET IMPACT:0 Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Presentation Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: Staff would like City Council to authorize the City Manager to sign an addendum for the YMCA to operate the Child Advocacy Center out of the Mountain View campus portable formerly occupied by KPTZ. BACKGROUND th Staff was given guidance by the City Councilat the June 24 meeting. Staff then published the request for proposals for the vacancy of the Mountain View portable formerly occupied by KPTZ. Three submittals were received. Staff put together a committee of current tenants to recommend a selection for the KPTZ portable. The YMCA Child Advocacy Center was chosen as the recommendation. They need a specialized space that is soundproof with observation rooms and this portable is a good fit. Olympic Neighbors applied as well, needing the space 1-2 days per week for potential client interviews. The Working Image and Red Cross will accommodate their need. The third entity that applied is the Winter Welcoming Center. They identified the potential loss of the American Legion for shelter purposes. The selection committee determined that the space was too small to accommodate the 27 people/day that was requested. However, an alternative space at the YMCA/Gym was potentially identified. The Planning and Community Development Department confirmed that the zoning at the Mountain View campus does not allow this use. It is zoned as public infrastructure, P-I which only allows for emergency shelter. Unfortunately, we were unable to accommodate their need. CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Authorize the City Manager to sign an addendum for the YMCA to use the portable formerly occupied by KPTZ. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: 2 Absent LocationChambers Chambers Chambers Jeff Co Chambers Virtual Chambers Chambers Chambers Chambers Chambers Chambers Jeff Co ChambersChambers Chambers Chambers Chambers Chambers Chambers Chambers CFP and d- ) St ROW st www.cityofpt.us minute Update Briefing - website City 2024 Budget Item See SCHEDULE CITY OFFICES CLOSED Agenda - change. Arbor Day Proclamation Release of Blanket Easement in 21Friends of Library ProclamationIndigenous Peoples Day Proclamation ARPA Allocation and Adjustments Position on Initiative 2117 and Repeal of Climate Commitment Act EAR Advisory Board Appointment Proposed 2025 Budget to City Council: Public Hearing, Revenues and Property Tax (& 2025 Fee Schedule)Comprehensive Plan 15City Council Workshop Session on Budget if NeedeCapital BudgetPublic Hearing on Revenues: Public Hearing, deliberation and Adoption ofBudget: Capital Facilities Plan and Capital Budget Presentations to MEETINGS Tentative HOLIDAY subject CITY only, draft Special is –City Council and schedule (This ssion lanning Commission P Meeting of Commi TypeCity Council Business Meeting Climate Action Committee Parks, Recreation, Trees and Trails Advisory Bd.Jefferson County Housing Fund Board Workshop for Comprehensive Plan Session Council Finance and Budget Committee Planning Commission City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development Committee Arts Special Session Housing Fund Board Lodging Tax Advisory Committee City Council Workshop Meeting Council Culture and Society Committee Equity, Access, and Rights Advisory Board Civil Service Commission MeetingPlanning Commission City Council Business Meeting Time6:00 3:004:302:30 5:00 3:006:30 6:00 3:003:003:002:303:00 6:00 3:0012:304:156:30 6:00 DateOct 21 Oct 22Oct 22Oct 23 Oct 23 Oct 24Oct 24 Nov 4 Nov 5Nov 6Nov 7Nov 8 Nov 11 Nov 12 Nov 12 Nov 13Nov 14Nov 14Nov 14 Nov 18 DayMon TuesTuesWed Wed ThursThurs Mon TuesWed ThursFri Mon Tues Tues WedThursThursThurs Mon Chambers Port Pavilion Chambers Jeff Co Chambers Chambers Chambers Chambers Chambers Chambers Pink House Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Minute Update Briefing - Water Street Sewer Replacement - CITY OFFICES CLOSED CITY OFFICES CLOSED CITY OFFICES CLOSED CITY OFFICES CLOSED ---- Letter of Support to Jefferson County Relating to UGA expansion for Caswell Brown Bid Award5290 Chapter 20 PTMC Amendments HearingSpecial Presentation: Golf Park Annual Report Comprehensive Plan 15PCD Fees Updates5290 Chapter 20 PTMC Amendments Final Reading2025 Annual Comp Plan Amendment Cycle Suspended During 2025 Period Update Water Utility Property Forest Assessment Comprehensive Plan Periodic Update Preliminary Docket HOLIDAYCANCELED CANCELED HOLIDAY HOLIDAYCANCELED CANCELED HOLIDAYCANCELED Adoption of Shoreline Master Program Update November) September, May, (February, Group Public Art Committee Intergovernmental Collaborative Group (ICG) Parks, Recreation, Trees and Trails Advisory Bd Jefferson County Housing Fund Board Council Finance and Budget Committee Planning Commission City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development CommPublic Art Committee City Council Workshop Meeting Library Advisory Board Council Culture and Society Committee Equity, Access and Rights Advisory Board Civil Service Commission Planning Commission City Council Business Meeting Public Art Committee Climate Action Committee Parks, Recreation, Trees and Trails Advisory Bd Jefferson County Housing Fund Board Council Finance and Budget Committee Planning Commission 3:005:004:302:30 3:006:30 6:00 3:003:003:00 6:00 1:003:0012:.304:156:30 6:00 3:003:004:302:303:006:30 Collaborative 9 2 4 Nov 21 Nov 28 Nov 21Nov 26Nov 27 Nov 28Nov 28 Nov 2Dec Dec 3Dec Dec 5 Dec 9 Dec 10Dec 11Dec 12Dec 12Dec 12 Dec 16 Dec 19 Dec 24 Dec 24Dec 24 Dec 25 Dec 25Dec 26Dec 26 ThursThursTuesWed Thurs ThursThurs Fri Mon TuesWedThurs Mon TuesWedThursThursThurs Mon Thurs Tues TuesTues Wed WedThursThurs Intergovernmental Dec) - (Nov Standards Design Adoption and Engineering Renewals of Hearings UpdateRecords Management PoliciesMountain View Leases (December) BudgetContract Oct.) July, Apr., Plan (Jan, Review Comprehensive Workplan City’s and the to Board Update Suggestion Council Committee Reports (April, July, October)Period