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HomeMy WebLinkAbout081924 City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF AUGUST 19, 2024 CALL TO ORDER The City Council met in a Regular Session on the 19th of August 2024 in Council Chambers at 540 Water Street, Port Townsend, WA 98368. Mayor Faber called the meeting to order at 6:00pm ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Neil Nelson, Owen Rowe, and Ben Thomas with Libby Wennstrom absent. Staff members present were City Manager John Mauro, Public Works Director Steve King , Planning and Community Development Director Emma Bolin , City Attorney Alexandra Kenyon, and City Clerk Alyssa Rodrigues. CHANGES TO THE AGENDA Mayor Faber stated there will be an additional Executive Session, PROCLAMATION(S) OR SPECIAL PRESENTATION(S) (NONE) There were no Proclamations or Special Presentations. CITY MANAGER'S REPORT City Manager John Mauro provided the City Manager's Report which included water leak, fire, events, Washington City County Management Association conference, and Management Excellence Award. Libby Wennstrom arrived at 6:06pm. COMMENTS FROM THE PUBLIC Public comment There was no public comment. Staff or Council response, as needed EXECUTIVE SESSION- PURSUANT TO RCW 42.30.110(1)(1) DISCUSSION WITH LEGAL COUNSEL ABOUT CURRENT OR POTENTIAL LITIGATION (APPROXIMATELY August 19, 2024 City Council Business Meeting Page 1 of 6 15 MINUTES) EXECUTIVE SESSION- PURSUANT TO RCW 42.30.110(1)(1) DISCUSSION WITH LEGAL COUNSEL ABOUT CURRENT OR POTENTIAL LITIGATION (APPROXIMATELY 10 MINUTES) Executive Session- Pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel about current or potential litigation (Approximately 10 minutes)- Added during changes to the agenda. Mayor Faber announced that Council will go into three Executive Session pursuant to RCW 42,30.110(1)(i) for discussion with legal counsel about current or potential litigation pursuant to RCW 42.30.110(1)(i). He stated the first Executive Session will be 15 minutes, the second Executive Session will be 10 minutes, and the third Executive Session will be 10 minutes. He stated Council will be in Executive Session for approximately 35 minutes and will come out of Executive Session at 6:45pm. Mayor Faber stated there will be action to follow on the agenda. Council went into Executive Session at 6:10pm. Council came out of Executive Session at 6:44pm Mayor Faber stated they will go back into Executive Session for 10 minutes. Council went back into Executive Session at 6:44pm. Council came out of Executive Session at 6:55pm. Mayor Faber stated they will go back into Executive Session for 5 minutes. Council went back into Executive Session at 6:56pm. Council came out of Executive Session at 7:01 pm. Action will be taken later on the agenda. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: July 15, 2024, July 22, 2024, July 23, 2024 Approval of an Amendment to the General Government Wage Schedule for the Following Classifications: Project Accounting Specialist I, II, and III and Library Assistant and Associate Librarian. Resolution Renumbering Update Tasking Resolution -Special Session Agenda Authorize the City Manager to Execute all Agreements Necessary to Complete the Urban Forestry Future Project August 19, 2024 City Council Business Meeting Page 2 of 6 Council member Rowe announced he will recuse himself due to his work relation with Item F. Motion: Monica MickHager moved to approve the consent agenda. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending Port Townsend Municipal Code Section 12.50.040 "Transportation Improvements Funded" John Mauro introduced Ordinance 3338. Public Works Director Steve King presented Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending Port Townsend Municipal Code Section 12.50.040 "Transportation Improvements Funded" which included referring back to August 5, 2024 Council meeting presentation, background, reason for fund creation, amends city code, and TIF fund. Public Comment: There was no public comment. Motion: Ben Thomas moved to approve Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending Port Townsend Municipal Code Section 12.50.040 "Transportation Improvements Funded" Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations John Mauro introduced Ordinance 3337. Finance and Technology Services Director Jodi Adams presented Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations which included second reading, learning city budget, reconciling items, budget for communication, professional services for contract attorney, professional services on finance line item, ARPA budget, general capital, streets capital, and water/sewer fund. Public Comment: There was no public comment. Discussion ensued around appreciation for hard work and Finance and Budget Committee. August 19, 2024 City Council Business Meeting Page 3 of 6 motionMotion: Monica MickHager moved to approve the second reading of Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations. Owen Rowe seconded. vote. NEW BUSINESS Authorize Boundary Line Agreement Process with Alicia Reynolds to Resolve Property Line Dispute Affecting the City's Cherry Street Property John Mauro introduced Authorize Boundary Line Agreement Process with Alicia Reynolds to Resolve Property Line Dispute Affecting the City's Cherry Street Property. Planning and Community Development Director Emma Bolin and Public Works Director Steve King presented Authorize Boundary Line Agreement Process with Alicia Reynolds to Resolve Property Line Dispute Affecting the City's Cherry Street Property which included preparing Cherry St property for sale, plat, property owner on Rose St, new offer presented in the last 24 hours, 5 ft set back adjacent to garage, motion has changed, land exchange of approximately 600 sq ft, recommended motion, and boundary line agreement. Public Comment: Public comment was made. Discussion ensued around why this is happening, appreciation for finding a solution, and the City eventually having to go through this process again with other properties. Motion: David Faber moved to reject the counteroffer provided in the staff report and instead accept the counteroffer provided today August f`g, 2024 as provided by staff as equivalent to the original proposal authorized by the City Council and further authorize the City Manager to sign all documents and permits necessary to effectuate this property transaction. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 24-030 Appointing Phil Olbrechts as the Ethics Hearing Officer and Authorize Necessary Amendments to the Professional Services Agreement Mayor Faber recused himself from this item. Deputy Mayor Howard stepped in as Presiding Officer for item B. City Attorney Alexandra Kenyon presented on Resolution 24-00 Appointing Phil Olbrec is as the Ethics Hearing Officer and Authorize Necessary Amendments to the Professional Services Agreement which included auditing contracts, land use hearing examiner, amending contract to include ethics portion, unclear of where discrepancy came from, staff turnover, and contract specifically states Ethics Hearing Officer. August 19, 2024 City Council Business Meeting Page 4 of 6 Public Comment: There was no public comment. Motion: Monica MickHager moved to approve Resolution 24-030 Appointing Phil Olbrechts as the Ethics Hearing Officer and to authorize necessary amendments to the professional services agreement Ben Thomas seconded. Vote: motion carried unanimously, 7-0 by voice vote. Vote: motion carried unanimously, 7-0 by voice vote. Authorize the City Manager to Enter into a Grant Agreement with the Washington State Department of Transportation for RAISE Grant Funding and Further Authorize all Contracts Necessary to Complete the Work Mayor Faber returned as the Presiding Officer. John Mauro introduced Authorizing the City Manager to Enter into a Grant Agreement with the Washington State Department of Transportation for RAISE Grant Funding and Further Authorize all Contracts Necessary to Complete the Work. Steve King presented Authorizing the City Manager to Enter into a Grant Agreement with the Washington State Department of Transportation for RAISE Grant Funding and Further Authorize all Contracts Necessary to Complete the Work which included four sections, Eaglemount and water line, Anderson Lake to Eaglemount Rd, J280, money is for Planning, money from state to buy land, county is lead agency, working together with county, access road to service water line, J282 Larry Scott Trail to Park n Ride, relocate trail, J284 Larry Scott trail head from ferry terminal, port lead agency on J282 and J284, J286- Larry Scott trail head Park n Ride to Fort Worden, navigate around Golf Course and Kah Tai Lagoon Nature Park, and planning dollars. In response to Council's clarifying questions staff explained J286 ADA pathway width, when planning work will be done, J280 led by county, J286 what does planning look like so far, when can public weigh in, and staff capacity. Public Comment: Public comment was made. Discussion ensued around excitement for doing this, prior city concerns, access to city water line, J286 well thought out, tie in Fairgrounds, 10 ft vs. 8ft, and trail designations. Motion: Owen Rowe moved to authorize the City Manager to enter into a grant agreement with the Washington State Department of Transportation for RAISE grant funding and further authorize all contracts necessary to complete the work. Neil Nelson seconded. Vote: motion carried unanimously, 8-0 by voice vote. PRESIDING OFFICER'S REPORT August 19, 2024 City Council Business Meeting Page 5 of 6 Mayor Faber provided the Presiding Officer's Report which included the passing of Peter Badame and Committee Assignments. Motion: David Faber moved to appoint Council member Neil Nelson to the City Council Infrastructure and Development Committee as well as Behavioral Health Committee and appointing Monica MickHager to the Health Department board and Neil Nelson to Housing Fund Board. Owen Rowe seconded. Vote: motion carried unanimously, 8-0 by voice vote. Mayor Faber continued his Presiding Officer's Report which included the Farmers Market and Uptown Street Fair. SUGGESTIONS FOR FUTURE AGENDAS Deputy Mayor Howard asked for more information on emergency communications from the city. Discussion ensued around emergency communications from the city. COMMENTS FROM COUNCIL Council member Thomas reported out on the Ail -County Picnic and Jefferson County Fair. Council member MickHager asked to receive an update on our own city emergency evacuation plan. There being no further business, the meeting adjourned at 8:02pm. Attest: Alyssl Re,digues City Clerk August 19, 2024 City Council Business Meeting Page 6 of 6