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HomeMy WebLinkAbout070124 City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JULY 1, 2024 CALL TO ORDER The Port Townsend City Council met in a Regular Session on the 1 st day of July 2024 in Council Chambers at 540 Water Street, Port Townsend, WA. Mayor Faber called the meeting to order at 6:01 pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro , Parks and Recreation Strategy Director Carrie Hite, Public Works Director Steve King, Planning and Community Development Director Emma Bolin , Building Official Matt Logue, City Attorney Alexandra Kenyon , Deputy Public Works Director Patrick McCoy, Finance and Technology Services Director Jodi Adams, and City Clerk Alyssa Rodrigues. CHANGES TO THE AGENDA Mayor Faber stated the TIB Grant Approval will be moved from consent to New Business Item E. Council member Rowe stated the LTAC Establishing Resolution still has unresolved questions and would like it to be tabled. City Manager John Mauro stated there will be another component to Financial Update and will receive items during that topic. PROCLAMATION(S) OR SPECIAL PRESENTATION(S) North Olympic YMCA Annual Report Presentation North Olympic YMCA Executive Director Wendy Bart provided the Mountain View Pool 2023- Annual Report which included Mountain View Pool Schedules, 833 Individuals & 19,659 Visits, Geographic Distribution, Net Operating Income- 2023, Member & Community Support, Operations, Swimming Lessons, Water Exercise, Supporting PTSD Students, Spring Splash Sponsored by Les Schwab, Building Community, Building Partnerships, and Staff Recruitment & Training. In response to Council's clarifying questions Wendy Bart explained how to track member locations, city dollar amount contributions, number of lifeguards on at a time, and lifeguard ratio. July 1, 2024 City Council Business Meeting Page 1 of 6 CITY MANAGER'S REPORT City Manager John Mauro provided the City Manager's Report which included Finance and Technology Services Director Jodi Adams, Deputy Public Works Director Patrick McCoy, Comprehensive Plan Studio, Comprehensive Plan youth engagement, Farmers Market, water supply update, pool closure, and Discovery Rd landscaping. Discussion ensued around making sure residents are notified about water supply and the pool shuttle. COMMENTS FROM THE PUBLIC Public comment There was no public comment. Staff or Council response, as needed CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: May 20, 2024, June 3, 2024 Lodging Tax Advisory Committee Establishing Resolutions update- Membership - Removed During Changes to the Agenda County Wildfire Prevention Plan Signature Approval Approving the Application for a Public Works Trust Fund Loan/Grant Motion: Owen Rowe moved to approve the consent agenda. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Mountain View Campus Vacancies John Mauro introduced the Mountain View Campus Vacancies. Parks and Recreation Strategy Director Carrie Hite provided a presentation on the Mountain View Campus Vacancies which included feedback and review, upcoming vacancy, RFP, criteria for RFP, nonprofit, RFP open continuously and ongoing, July 1, 2024 City Council Business Meeting Page 2 of 6 announcement for vacancies, and publishing every January. In response to Council's clarifying questions staff explained having enough to pay as nonprofit, Council touchpoints, scoring criteria, entity filling a gap in community question, nonprofit criteria, and what is being scored on. Public Comment: There was no public comment. Discussion ensued around how nonprofit is filling a gap in community question, differentiating days and hours of operations, purpose is to be used for public and not just office space, are services complimentary to what is already offered on campus, more follow up questions that are open ended, next point for Council being the lease, taking a risk on someone starting up nonprofit, and lease hold excise tax exemptions. Golf Park Naming Carrie Hite presented the Golf Park Naming which included accepting the name of Port Townsend Golf Park, name change in lease, important to do officially, and Camas Prairie Golf Park Doing Business As (DBA). In response to Council's clarifying questions staff explained it is for identification in City documents, name on sign, DBA: Camas Prairie Golf Park, and naming difference confusion. Public Comment: There was no public comment. Discussion ensued around how a DBA works, naming conflict concerns, website, official process, "Golf Park", and RCO grants. Motion: Amy Howard moved to approve the name change from the Port Townsend Golf Course to the Port Townsend Golf Park Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 24-026 Establishing New Fees for Fire Code -Related Services and Amending the Fee Schedule and Resolution 24-027 Relating to an Interlocal Agreement Between the City of Port Townsend and East Jefferson Fire Rescue Recognizing Agreed Upon Fire Code Official and Fire Marshal Services John Mauro introduced Resolution 24-026. Planning and Community Development Director Emma Bolin, East Jefferson Fire Rescue Fire Chief Bret Black, and Building Official Matt Logue presented Resolution 24-026 Establishing New Fees for Fire Code -Related Services and Amending the Fee July 1, 2024 City Council Business Meeting Page 3 of 6 Schedule and Resolution 24-027 Relating to an Interlocal Agreement Between the City of Port Townsend and East Jefferson Fire Rescue Recognizing Agreed Upon Fire Code Official and Fire Marshal Services which included annexation agreement review, annexation agreement amendment, interlocal agreement, identifying who has legal authority, Fire Code Official duties, fees, timeline/protocols, how to structure annual fire inspection requirement, sharing inspection burden, reinspection, timely inspections, another Resolution to change fees again, phase in late fee in 2026, and fire investigations delegation. In response to Council's clarifying questions staff and Fire Chief Bret Black explained the cost for fire investigations, agreement edit regarding fire investigations, and annual inspections. Public Comment: There was no public comment. Discussion ensued around appreciation for not burdening businesses with costs and coupling with business license process. Motion: Owen Rowe moved to approve Resolution 24-026 Establishing New Fees for Fire Code -Related Services and Amending the Fee Schedule. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: Owen Rowe moved to approve Resolution 24-027 Relating to an Interlocal Agreement Between the City of Port Townsend and East Jefferson Fire Rescue Recognizing Agreed Upon Fire Code Official and Fire Marshal Services. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. Finance Update John Mauro introduced the Finance Update. Finance and Technology Services Director Jodi Adams, Finance Manager Richard Gould, and John Mauro presented the Financial Update which included fourth quarter, Finance and Budget Committee Meeting recap, areas to address next year, supplemental budget in relation to staff turnover, reserve balance, being under resourced, timing of reports, first quarter, more expenditures than revenues, budget supplement this summer, and capital projects. Public Comment: Public comment was made. Discussion ensued around Finance and Budget Committee, clear explanation, being short staffed, good process, and July for 2023 closing. TIB Grant Approval July 1, 2024 City Council Business Meeting Page 4 of 6 John Mauro introduced the TIB Grant Approval. Public Works Director Steve King and Deputy Public Works Director Patrick McCoy presented the TIB Grant Approval which included Title VI Public Participation Form, Transportation Improvement Board program, criteria for funding, sidewalk program, pavement preservation program, urban arterial program, complete streets program, August 9 deadline, recommendations, transportation alternative grant, Option 1: Lawrence St between Harrison and Walker, Option 2: Discovery Rd between 19th and San Juan, other options, corridors, a lot of need, chip seal, leverage TIB Grant with TBD dollars, complete streets program, sidewalk improvements down Lawrence from Tyler to Monroe, safe routes programs, 19th and Discovery intersection, public outreach on 19th and Discovery, Washington St, HSIP funding for 19th St, Complete Streets to fund greenways, Walker and Lawrence St intersection, 19th and Landes, feedback from Council, and Transportation Benefit District. In response to Council's clarifying questions staff explained technical analysis for Complete Streets program, complete job for Lawrence St between Harrison and Walker, Hastings St, thickening streets for vehicle weight, width of mixed -use path on Discovery, Urban Arterial Program sidewalk requirements, safe routes to school sidewalk requirement, bike lane on Discovery, bike lane with buffers scoring, tracking what is committed for TBD, a portion of TBD funds designated for grant match, fixing ADA in front of Memorial Field, and what can be done on roads around schools without plan. Public Comment: Public comment was made. Council deliberation and action Discussion ensued around two-way bike lane, Hasting's neighborhoods, Discovery Rd, pavement failing on Discovery and Lawrence, truck traffic on Lawrence, chip seal, complete streets program, Castle Hill, Hastings concerns, Option 2, demonstration project in Lawrence St, Option 1, staff recommendation, urban grant funding, speed limit on Hastings, greenway locations on Lawrence, Lawrence and Walker St intersection, swerving on Lawrence St, populist appeal, community center, bike lane width on Lawrence, traffic tables, greenway crossings, consulting help on grants, put in for both or one option, TIB preferences and scoring factor, and APP program. Motion: Ben Thomas moved support a Transportation Improvement Board grant application for 1. The UAP program and commit $500,000 of Transportation Benefit District funds and stormwater funds as match over 3 years as match and for staff time and 2. the APP program and commit up to $400, 000 of Transportation Benefit District funds as match and for staff time. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT July 1, 2024 City Council Business Meeting Page 5 of 6 Mayor Faber provided the Presiding Officer's Report which included the Council Application deadline and 4th grade thank you cards. SUGGESTIONS FOR FUTURE AGENDAS There were no suggestions for future agendas. COMMENTS FROM COUNCIL Council member MickHager stated she has been tasked with receiving feedback from Council about picking a speaker at an upcoming ICG meeting. Deputy Mayor Howard stated she attended the AWC conference as the voting representative for Port Townsend, was reelected to AWC board member position, approached by Wenatchee City Council asking for Steve King back, talked with Executive Director of the TIB and State Traffic Engineer, and presented a PowerPoint created by Long Range Planner Adrian Smith. John Mauro read aloud accolades about Deputy Mayor Howards presentation at the AWC conference. ADJOURN There being no further business, the meeting adjourned at 8:30pm. Attest: Alyssa Rodrigues City Clerk July 1, 2024 City Council Business Meeting Page 6 of 6