HomeMy WebLinkAbout060324 City Council Business Meeting MinutesCITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JUNE 3, 2024
CALL TO ORDER
The Port Townsend City Council met in a Regular Session on the 3rd day of June 2024
in Council Chambers at 540 Water Street, Port Townsend, WA. Mayor Faber called the
meeting to order at 6:OOpm.
ROLL CALL
Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager,
Owen Rowe, Ben Thomas, and Libby Wennstrom.
Staff members present were Parks and Recreation Strategy Director Carrie Hite ,
Facilities and Parks Manager Michael Todd , City Manager John Mauro , and City Clerk
Alyssa Rodrigues .
CHANGES TO THE AGENDA
There were no changes to the agenda.
SPECIAL PRESENTATIONS
Fort Worden Public Development Authority Strategic Planning Presentation
City Manager John Mauro introduced the Fort Worden Public Development Authority
Strategic Planning Presentation.
Fort Worden PDA Executive Director Celeste Tell presented the Fort Worden Lifelong
Learning Center Operations, Management and Governance Strategic Analysis
presentation which included Why We Are Here Today, What is the Purpose of This
Plan, The Questions We Are Here To Answer, Objectives of This Study, Foundation of
Stakeholder Engagement, Headlines of Stakeholder Engagement, Key Issues and
Constraints, Framing the Economic Value of Fort Worden, Key Recommendations,
Key Recommendation #1, Key Recommendation #2, Key Recommendation #3, Key
Recommendation#4, Key Recommendation#5, Key Recommendation #6, Key
Recommendation #7, and Briefing timeline/ next steps.
Discussion ensued around appreciation for the report, looking forward to report,
amount of work done, timeline for implementation, Aramark, improvements with Fort
Worden Hospitality and PDA, contract requirements, importance of local involvement,
collaboration with State Parks, clarity of problems, economic impact study, and
challenging work.
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CITY MANAGER'S REPORT
City Manager John Mauro provided the City Manager's Report which included water
main break at Mountain View Campus, Deputy Public Works Director, Coffee with the
City Manager, Coffee with a Cop, Discovery Road Celebration, Comprehensive Plan,
Farmers Market, R2AK„ SEVEI' TY48„ AWC CARES funding, Financial Sustainability,
ICMAAward„ and pool reopening timeline.
COMMENTS FROM THE PUBLIC
Public comment
There was no public comment.
City Staff Response
In response to written public comment staff explained leash laws
CONSENT AGENDA
Approval of Bills, Claims and Warrants
Approval of Minutes: April 29, 2024, May 6, 2024
Appointments/Reappointments and Term Expiration: Arts Commission
Resolution 24-020 Declaring an Emergency, Waiving Public Bidding
Requirements, and Ratifying the City Manager's Approval of all Applicable
Documents to Allow for the Immediate Repair of Water Damage to Mountain View
Campus
Resolution 24-021 Joint Resolution of the Board of County Commissioners and
Port Townsend City Council Setting an Updated Climate Emissions Goal and
New Sequestration Goal, Repealing and Replacing County Resolution No. 44-07
and City Resolution No., 07-022
Minor Revision of the City's Personnel Policies Manual Section 3.3 (3) to Remove
the October 15 Limitation for Seasonal Work
Council member Thomas made a comment about Item C explaining term expiratio
being in title but not being included in agenda bill and stated he will ask for a task
resolution to be given to Culture and Society related to term expiration, il
Council member Rowe made a comment about Item E explaining the large amount of
work done.
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Motion: Owen Rowe moved to approve the consent agenda. Amy Howard seconded.
Vote. motion carried unanimously, 6-0 by voice vote.
UNFINISHED BUSINESS
Resolution 24-024 Agreeing on an Application Form, Questions, an Interview
Approach, and Criteria for Filling Vacated City Council Seat, Position #2
John Mauro presented Resolution 24-024 Agreeing on an Application Form,
Questions, an Interview Approach, and Criteria for Filling Vacated City Council Seat,
Position #2 which included Option B Amended, Updated Attachments, Attachment A,
and finalize application.
In response to Council's clarifying questions discussion ensued around order of
discussion.
Public Comment:
There was no public comment.
Discussion ensued around resume size, resume being optional, "please feel free to
attach a resume", suggestion questions, length of space to answer questions,
amount of interview questions, needing to make sure Council answers questions
asked of them, time limitations, adding a question asking if there is anything
additional they would like to say, 5 pages for answers, removing "what questions do
you have for us", adding "is there anything else you want us to know", "Do you
reside in the Port Townsend City Limits for the last year", change #3 to state, "what
experience and skills do you have that you believe would be in assistance for the
role as a City Council person", #4 removing "what's most important to you" and
shorten to ,"how do you most effectively work with others", adding interview
questions to application questions, types of leadership, changing #3 to state, "what
experience and skills would you bring to the role of a City Council member", and
keeping second question in #3.
Discussion continued around responsibilities of a Council member, replacing the
second "your" in the first sentence with "City Council members responsibilities", #8
removing the word "describe", open ended interviews, bringing interview questions,
roundtable interview process, too many questions on application, finish every
interview with, "Do you have any questions for us", suggested ranking criteria, where
are applications published, what is shared with the public, date of birth, change to
are you over the age of 18", must be registered voter, decision making process,
ranked choice, application as amended, citizen of the State of Washington, and how
to find application.
Motion. Owen Rowe moved to approve Resolution 24-024 Agreeing on an Application
Form, Questions, an Interview Approach, and Criteria for Filling Vacated City Council
Seat, Position #2 with changes as discussed. Monica MickHager seconded.
Vote: motion carried unanimously, 6-0 by voice vote.
NEW BUSINESS
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PROS Plan Amendment
Parks and Recreation Strategy Director Carrie Hite and Facilities and Parks
Manager Michael Todd presented the PROS Plan Amendment which included
several categories of changes, timeliness to make changes before Comprehensive
Plan, Golf Park plan, 12th and 13th and Hancock potential park„ controversy with
neighbor, design of park„ no parking or toilet, no grill or reservations, posting signs
and park rules, picnic shelter, mitigating noise from park„ 60 ft fence, code variance
for fence, shrubbery, being added without code variance, authorizing changes to
the PROS plan, updating before accepted into Comprehensive Plan, making City
more competitive with RCO grants, and updating spelling errors.
In response to Council's clarifying questions staff explained design criteria for park,
Golf Park vs Golf Course wording, and 12th vs. 13th St wording.
Public Comment:
Public comment was made.
In response to public comment staff explained meeting with commenter and the
decision being a Council decision.
Discussion ensued around neighborhood/active park, "classes" vs. "course",
scriveners' errors, updating names of parks, appreciation for update, document
comments regarding updates, and Golf Park name and DBA.
Motion: Monica MickHager moved to authorize the City Manager to approve redlined
changes to the PROS Plan to be submitted to RCO as part of the update. Owen Rowe
seconded.
Vote: motion carried unanimously, 6-0 by voice vote.
Resolution 24-022 for the New West Side Park 24-1695
Carrie Hite and Michael Todd presented Resolution 24-022 for the New West Side
Park 24-1695 which included standard State of Washington RCO office resolution,
authorizing the submission of RCO grants, already submitted but can be pulled
back, and grants due May 1.
In response to Council's clarifying questions staff explained what decisions Council
needs to make, fence estimate, rolls into grant, and cost of variance.
Public Comment:
Public comment was made.
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Discussion ensued around fence/shrubbery, preference of shrubbery, possibly doing
nothing, proposed fence line on site plan, vegetation where fence would go,
proposed path material, who decides what species is going in, who maintains the
species, existing path, neighborhood park, street parking, high quality of life, Cherry
St park, shrubbery better at absorbing sound, wooded park, handicap accessibility,
utilities, and water on site.
Mayor Faber disclosed that he owns a property a couple of blocks away from the
park underway with a permit application but stated it will not affect his vote.
Motion: Monica MickHager moved to approve Resolution 24-022 for the New West
Side Park 24-1695 and authorize City Manager to submit and carry out all actions
related to the RCO grant for the 12th and Hancock Park as per staff
recommendations. Ben Thomas seconded.
Vote: motion carried unanimously, 5-0 by voice vote.
Mayor Faber abstained from the vote.
Resolution 24-023 for the Golf Park Playground 24-1610
Carrie Hite and Michael Todd presented Resolution 24-023 for the Golf Park
Playground 24-1610 which included RCO Grant Resolution from the State, walk
through in December, submitted an RFP, committee, shortlist to 3, Great Western,
inclusive playground, good add to Port Townsend park system, including natural
elements, 4500 sq ft, and staff recommendation.
Public Comment:
There was no public comment.
Discussion ensued around natural elements in park, various levels of accessibility,
picnic shelter, nature play vs. accessibility, earth work, Salish Coast Elementary
feedback, age inclusivity, swings, shade, playground equipment that does not get
hot in sun, and importance of putting by Clubhouse.
Motion. Owen Rowe moved to approve Resolution 24-023 for the Golf Park
Playground 24-1610 and authorize the City Manager to submit and carry out all actions
related to the RCO grant for the Golf Park Playground. Ben Thomas seconded.
Vote. motion carried unanimously, 6-0 by voice vote.
Exhibit C Agenda Format, Exhibit F(1) Legislative Public Hearing Procedures -
Script, and Tasking Resolution
John Mauro introduced Exhibit C Agenda Format, Exhibit F(1) Legislative Public
Hearing Procedures- Script, and Tasking Resolution.
Council member Rowe presented the Exhibit C Agenda Format, Exhibit F(1)
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Legislative Public Hearing Procedures -Script, and Tasking Resolution which
included attachment explanation, Culture and Society tasking, reviewing thoroughly,
and tasking Workshop Agenda.
Public Comment:
There was no public comment.
Discussion ensued around appreciation for clean up on Public Hearing script,
General Public Comment during Workshop or Special Meetings, recommended
action, continuation of Public Hearing, hybrid meeting structure language, changing
to, "all persons wishing to be heard are encouraged to either sign in at the table in
front or raise your hand using the meeting software", and no additional material
language.
Motion: Owen Rowe moved to approve Exhibit C- "Agenda Format" and Exhibit F(1)
"Legislative Public Hearing Procedures- Script" as amended and task Culture and
Society with creating a Workshop Agenda, sample to include in the Council Rules
Exhibits. Libby Wennstrom seconded.
Vote: motion carried unanimously, 6-0 by voice vote.
PRESIDING OFFICER'S REPORT
Mayor Faber provided the Presiding Officer's Report which included the Kiwanis Teen
Leader Award, Port Townsend Golf Park newsletter, 4th Grade City Hall Field Trip, Pride
in the Park, article about Appointment Process, Brass Screw event proclamation, and
Discovery Road Grand Opening Celebration,
SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR
STUDY SESSION
There were no suggestions.
COMMENTS FROM COUNCIL
Deputy Mayor Howard stated it is Brass Screw Consortium, Councilmembers Rowe,
Howard, and MickHager have been accepted for cohort for the Washington Collaborative
Elected Leaders Institute, will present atAWC conference with Commerce on deeply
affordable housing, June 27 How Streets Are Built presentation at Library, and interview
about Equity, Access, and Rights Advisory Board.
Council member Thomas stated the term expiration process needs to be cleaned up.
Motion: Ben Thomas moved task Culture and Society Committe to review and update
Article 4, specifically items 6 and 9 of the revised Council Rules of Procedures. Owen
Rowe seconded.
Vote. motion carried unanimously, 6-0 by voice vote.
EXECUTIVE SESSION: PURSUANT TO RCW 42.30.110 (1)(G) PERFORMANCE OF A
PUBLIC EMPLOYEE. (APPROXIMATELY 20 MINUTES)
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Council went into Executive Session at 8:37pm for approximately 20 minutes to discuss
Performance of a Public Employee pursuant to RCW 42.30.110(1)(g)). Mayor Faber
stated action will be taken.
Council came out of Executive Session at 8:57pm. Mayor Faber announced they will be
extending Executive Session for 10 more minutes.
Council came out of Executive Session at 9:07pm. Mayor Faber announced they will be
extending Executive Session for 5 more minutes.
Council came out of Executive Session at 9:12pm. Mayor Faber announced they will be
extending Executive Session for 5 more minutes.
Council came out of Executive Session at 9:17pm.
Mayor Faber explained the City Manager Evaluation and salary increase.
Motion: Monica MickHager moved increase City Manager John Mauro's salary by 9 % to
start immediately. Owen Rowe seconded.
Discussion ensued around transparency to the public and missed increase last year.
Vote: motion carried unanimously, 6-0 by voice vote,
ADJOURN
There being no further business the meeting adjourned at 9:20pm.
Attest-.
Pv x
Alyssa R drigues
City Clerk
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