HomeMy WebLinkAbout071524 City Council Business Meeting Packet- Added After MeetingCity0f
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Submitted By: Steve King, PW Director
Department: Public Works
Agenda Bill AB 24-
Meeting Date: July 15, 2024
Agenda Item:
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: July 15, 2024
Contact Phone: 360-379-5090
SUBJECT: Lawrence and Tyler Street project update. Approval for Tyler Street sidewalk
and road repair work.
CATEGORY:
❑ Consent ❑ Resolution
❑x
Staff Report ❑ Ordinance
Contract Approval ❑ Other:
BUDGET IMPACT:
Expenditure Amount: $145,000
Included in Budget? Yes ❑ No ❑x
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 305 CIP Street
SUMMARY STATEMENT:
The City received TIB grants for repaving Tyler Street in 2022 and for ADA and
pedestrian safety projects on Lawrence Street in 2023.
The City advertised for bids due on 7/11/24. Unfortunately, no bids were submitted.
Staff contacted potential bidders as well as the granting agency to explore options for
next steps. The primary reason for not receiving bids for the project are contractors
being too busy, diversified work did not make it an attractive job for General
Contracting, pavement repair on Tyler was unusual work, one contractor was unable to
get their bid bond in time, and the project size was too big for at least one local
contractor.
The Transportation Improvement Board (TIB) is the granting agency. In discussions
with TIB, staff was reminded that the Lawrence Complete Streets project must be
constructed and the grant closed out this year. The Tyler Street Pavement repair
project can be completed next spring in recognition that an overlay requires paving
during the warm time of the year.
Staff evaluated the following next step options:
Delay the project bid until this winter for next year construction. This is not an
option based on funding requirements unless the Lawrence Complete Streets
project grant is forfeited.
2. Rebid the entire project as is. This option is not possible given the paving
window will not work with a rebid given it pushes the project out one month.
3. Rebid the project with only the Lawrence Complete Project now and separate out
the Tyler Street paving grant portion for next year construction.
4. Continue with City funded work on Tyler Street including repair of the sidewalk
fronting the businesses between Clay and Lawrence Streets. Also continue with
the subgrade road repair similar to the Lawrence Street test section performed
last year. Option 4, continues the work given the disruptions to the farmers
market is already planned this year. It also addresses the repairs that are
needed resulting from tree removal on Tyler Street and work being performed by
the PUD.
Staff recommends proceeding with option 3 and 4. If Council concurs, option 3 will be
reviewed when bids are received at the August 5t" City Council business meeting.
While staff is asking for approval of option 4, staff will not actually authorize contracts
until bids are received under option 3. The City Council needs to authorize option 4
work at tonight's meeting.
City Council approval of option 4 relates to the cost of the work necessary to augment
the budget for both project. Staff has received a quote for repair of the sidewalk along
Tyler Street fronting the businesses of $68,159.60. Staff has also estimated based on
quotes for street subgrade repair using cement treated based estimated at $75,000.
This total of $145,000 is not part of the grant match and would be funded entirely out of
Real Estate Excise Tax, or Transportation Benefit District funding.
The adopted budget included $40,000 for City street repair which was included in the
$75,000 match. TIB has let us know that the street subgrade repair and the sidewalk
repair is not TIB eligible for grant funding. Thus, this action would increase the total
project budget for the City from $75,000 to $220,000.
A good question is why the large change in the project scope? Much like a home
remodel project, once a project is detailed, many failed infrastructure problems have
been found. For example, the tree damage is extensive to both the sidewalk and the
pavement. Simply paving over the roots would not result in a good outcome.
Additionally, with a focus on ADA upgrades, much of the sidewalk needs to be removed
and replaced. Removing and replacing the trees were not originally planned in the
project. Finally, the pavement over the last couple years have deteriorated beyond the
ability to overlay with asphalt requiring more extensive digouts. After marking out all the
digouts on the street, it makes more sense to use full depth reclamation with cement
treatment to repair subgrade and prepare for overlay.
ATTACHMENTS: Capital Budget Sheet for Tyler Street
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Motion to authorize the City Manager to proceed with investments in sidewalk and street
subgrade restoration on Tyler Street in an amount not to exceed $145,000.
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
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