The URL can be used to link to this page

Home My WebLink About080524 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. August 5, 2024 • Attend in person or virtually via computer or tablet at litgLLj oinwebinar.com enter the 9 ............. digit Webinar ID 192998379 • Phone only (muted - listen -only mode) United States: Local Dial In — (360) 390-5064 access code: 284-898-8084 • Submit public comment to be included in the meeting record to: htt s:// ubliccomment.lillout.com/cit of t • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: cler .su ort �� oft' t.us L Call to Order II. Roll Call III. Changes to the Agenda IV. Proclamation(s) or Special Presentation(s) (None) V. City Manager's Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VIL Executive Session- pursuant to RCW 42.30.110(1)(f) Complaints or charges brought against a public officer or employee (Approximately 15 minutes) VIIL Executive Session- pursuant to RCW 42.30.110(1)(h) Qualifications of an applicant/candidate for appointment to elective office (Approximately 15 minutes) IX. Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: June 17, 2024, July 1, 2024, i. Transportation Benefit District Minutes (August 1, 2023, December 4, 2023, January 2, 2024) C. General Government Wage Schedule and 2024 Position Schedule Amendment D. Approval for Tyler Street Sidewalk and Road Repair Work E. Authorizing the City Manager to Sign a Grant Agreement with the Peninsula Regional Transportation Planning Organization (PRTPO) for the Transportation Alternatives (TA) Program and Enter into all Contracts and Agreements to Execute the Project. X. Unfinished Business (None) XI. New Business A. Accept Donations for Seamus Sims Skatepark Lighting Proposed Action: Move to approve acceptance of the donations for Seamus Sims Skatepark lighting. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action B. City Council Appointment: Deliberation and Decision Proposed Action: i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action C. Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations Proposed Action: Move to approve first reading of Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action D. Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending Port Townsend Municipal Code Section 12.50.040 "Transportation Improvements Funded" Proposed Action: Move to approve first reading of Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending Port Townsend Municipal Code Section 12.50.040 "Transportation Improvements Funded" i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action E. Street Rehabilitation Budget Authorization Utilizing Transportation Benefit District Funds for Portions of Jefferson Street, Sheridan Street, and Cook Ave. Proposed Action: Move to authorize the City Manager to proceed with investments in spot pavement rehabilitation on Jefferson Street, Sheridan Street, and Cook Ave. in an amount not to exceed $150, 000 of Transportation Benefit District Funds. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action F. Bid Award for the Lawrence Complete Streets Project and Budget Authorization for Additional Funds Necessary to Complete the Project Proposed Action: Move to authorize expenditure of $477, 000 of Transportation Benefit District Funds for the Lawrence Complete Streets project and authorize an interfund loan from the General Fund for cash flow purposes. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action G. Setting a Public Hearing to Consider the Requested Dissolution of the Fort Worden Lifelong Learning Center Public Development Authority (FWPDA) Proposed Action: i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action XIL Executive Session- Pursuant to RCW 42.30.110(1)(b) Consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price. (Approximately 5 minutes) XIIL Executive Session- Pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel about current or potential litigation (Approximately 15 minutes) XIV. Presiding Officer's Report XV. Suggestions for Future Agendas XVI. Comments from Council XVIL Adjourn DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JUNE 17, 2024 CALL TO ORDER The Port Townsend City Council met in a Regular Session on the 17th of June 2024 in Council Chambers at 540 Water Street, Port Townsend, WA. Mayor Faber called the meeting to order at 6:00pm. ROLL CALL Councilmembers present at roll call were David Faber, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom with Amy Howard excused. Staff members present were City Manager John Mauro, Public Works Director Steve King, and City Clerk Alyssa Rodrigues. Mayor Faber suggested moving the Executive Session to after Public Comment. CHANGES TO THE AGENDA Mayor Faber announced there will be another Executive Session after the first Executive Session regarding litigation. PROCLAMATION(S) OR SPECIAL PRESENTATION(S) Pride Month Proclamation Mayor Faber provided the Pride Month Proclamation to Sylvie. PT Main Street Update Main Street Executive Director Mari Mullen and Main Street President Nathan Barnett provided the Port Townsend Main Street Program 2024 1 st Quarter Wrap Up presentation which included Making Plans, Economics, Port Townsend Creative District, Grants, Grants, & More Grants..., New LTAC Projects, Promotions, and Design. CITY MANAGER'S REPORT June 17, 2024 City Council Business Meeting Page 1 of 5 City Manager John Mauro provided the City Manager's Report which included Disc6Wr� Road project, pool, summer reading, Fort Worden Public Development Authority, and Juneteenth. In response to the City Manager's Report staff explained when Discovery Road will fully be open and Tyler and Lawrence Street bids/project timeline. COMMENTS FROM THE PUBLIC Public comment Public comment was made. Staff or Council response, as needed In response to public comment staff and Council explained state project, WSDOT analysis, stormwater, ferry release, bicycle path, and flooding. EXECUTIVE SESSION - PURSUANT TO RCW 42.30.110(1)(III) LITIGATION OR LEGAL RISKS OF A PROPOSED ACTION OR CURRENT PRACTICE THAT THE AGENCY HAS IDENTIFIED WHEN PUBLIC DISCUSSION OF THE LITIGATION OR LEGAL RISKS IS LIKELY TO RESULT IN AN ADVERSE LEGAL OR FINANCIAL CONSEQUENCE TO THE AGENCY. (APPROXIMATELY 10 MINUTES) EXECUTIVE SESSION- PURSUANT TO RCW 42.30.110 (1)(II) LITIGATION THAT THE AGENCY REASONABLY BELIEVES MAY BE COMMENCED BY OR AGAINST THE AGENCY, THE GOVERNING BODY, OR A MEMBER ACTING IN AN OFFICIAL CAPACITY. (APPROXIMATELY 10 MINUTES) Mayor Faber stated the Council will go into Executive Session pursuant to RCW 42.30.110(1)(iii) Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency for approximately 10 minutes and Executive Session pursuant to RCW 42.30.110 (1)(ii) Litigation that the agency reasonably believes may be commenced by or against the agency, the governing body, or a member acting in an official capacity for approximately 10 minutes. No action will be taken. He stated Council will come out at 6:58pm. Council went into Executive Session for approximately 20 minutes at 6:38pm. Council came out of Executive Session at 6:58pm. No action was taken. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: May 13, 2024 Appointments/Reappointments: Arts Commission June 17, 2024 City Council Business Meeting Page 2 of 5 DRAFT Temporary Council Committee Assignments: Housing Fund Board and Growth Management Steering Committee Motion: Monica MickHager moved to approve the consent agenda. Ben Thomas seconded. Discussion ensued around other Council Committee assignments that were assigned to prior Council member Aislinn Palmer. Vote: motion carried unanimously, 5-0 by voice vote. PUBLIC HEARING Resolution 24-025 Approving the 2025 - 2030 Six -Year Transportation Improvement Program Mayor Faber reviewed the Public Hearing Rules of Procedures. Public Works Director Steve King presented Resolution 24-025 Approving the 2025- 2030 Six -Year Transportation Improvement Program presentation which included Title VI Compliance information, DEI in transportation planning, required to submit to state, 54 projects, $111 million, $24million city match, designation changes, prioritization, SR 20 pedestrian walkway Logan St to Hancock St, RAISE grants, 2023 Banked Capacity, Banked Capacity various, Mill Rd, Non -Motorized Plan secured, and secured items under TBD funding. There were no written materials submitted. Public Comment: There was no public comment. In response to Council's clarifying questions staff explained project cost estimates, STIP timing, downtown parking plan date, Discovery Rd bicycle and pedestrian safety, multimodal uses on arterials, plans working together, pavement restoration preservation schedule, banked capacity discussion timing, and Anderson Lake to Eaglemount. Clarifying Public Comment: Clarifying public comment was made. Mayor Faber closed the public tesimony portion of the hearing. Discussion ensued around 2026 parking plan date, Council retreat, appreciation for thoroughness, and items being checked off. Mayor Faber closed the Public Hearing. June 17, 2024 City Council Business Meeting Page 3 of 5 DRAFT Motion: Libby Wennstrom moved to approve Resolution 24-025 Approving the 2025 - 2030 Six -Year Transportation Improvement Program Monica MickHager seconded. Vote: motion carried unanimously, 5-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Application for a Landmark Tree Designation in Sather Park Steve King presented the Application for a Landmark Tree Designation in Sather Park which included trees being real property, tree in Sather Park, five landmark trees in inventory, form, and partner agency involvement. In response to Council's clarifying questions staff explained Madrone vs. Madrona, proximity of tree to power lines, and PUD tree cuttings. Public Comment: Public comment was made. Discussion ensued around other Madronas designated as landmark trees. Motion: Monica MickHager moved to authorize the City Manager to apply for the designation of a Mature Madrone tree for landmark status Owen Rowe seconded. Vote: motion carried unanimously, 5-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officer's Report which included Committee Assignment openings. Discussion ensued around the Board of Health Committee Assignment, Infrastructure and Development Committee, and Jefferson County FEMA Fund. Motion: David Faber moved to approve Monica MickHager as temporary placement for the Jefferson County Board of Health. Owen Rowe seconded. Vote: motion carried unanimously, 5-0 by voice vote. Mayor Faber continued his Presiding Officer's Report which included Steam Punk event, Discovery Rd event, and Farmers Market Sign Up. SUGGESTIONS FOR FUTURE AGENDAS June 17, 2024 City Council Business Meeting Page 4 of 5 Council member MickHager suggested considering tasking Finance and Budget DRAFT Committee with beginning research regarding City Managers Salary with help from staff liaison People and Performance Director Cynthia Shaffer. Motion: David Faber moved task Finance and Budget Committee with compiling data and information that could be useful in the City Manager's salary evaluation. Owen Rowe seconded. Vote: motion carried unanimously, 5-0 by voice vote. Council member MickHager discussed having handouts on roundabouts. Council member Wennstrom asked about the July Council schedule. COMMENTS FROM COUNCIL Council member Thomas asked how many Council Applications were received and when the deadline is. ADJOURN There being no further business, the meeting adjourned at 8:01 pm. Attest: Alyssa Rodrigues City Clerk June 17, 2024 City Council Business Meeting Page 5 of 5 DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JULY 1, 2024 CALL TO ORDER The Port Townsend City Council met in a Regular Session on the 1st day of July 2024 in Council Chambers at 540 Water Street, Port Townsend, WA. Mayor Faber called the meeting to order at 6:01 pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro, Parks and Recreation Strategy Director Carrie Hite , Public Works Director Steve King, Planning and Community Development Director Emma Bolin , Building Official Matt Logue, City Attorney Alexandra Kenyon , Deputy Public Works Director Patrick McCoy, Finance and Technology Services Director Jodi Adams, and City Clerk Alyssa Rodrigues. CHANGES TO THE AGENDA Mayor Faber stated the TIB Grant Approval will be moved from consent to New Business Item E. Council member Rowe stated the LTAC Establishing Resolution still has unresolved questions and would like it to be tabled. City Manager John Mauro stated there will be another component to Financial Update and will receive items during that topic. PROCLAMATION(S) OR SPECIAL PRESENTATION(S) North Olympic YMCA Annual Report Presentation North Olympic YMCA Executive Director Wendy Bart provided the Mountain View Pool 2023-Annual Report which included Mountain View Pool Schedules, 833 Individuals & 19,659 Visits, Geographic Distribution, Net Operating Income- 2023, Member & Community Support, Operations, Swimming Lessons, Water Exercise, Supporting PTSD Students, Spring Splash Sponsored by Les Schwab, Building Community, Building Partnerships, and Staff Recruitment & Training. In response to Council's clarifying questions Wendy Bart explained how to track member locations, city dollar amount contributions, number of lifeguards on at a time, and lifeguard ratio. July 1, 2024 City Council Business Meeting Page 1 of6 CITY MANAGER'S REPORT DRAFT City Manager John Mauro provided the City Manager's Report which included Finance and Technology Services Director Jodi Adams, Deputy Public Works Director Patrick McCoy, Comprehensive Plan Studio, Comprehensive Plan youth engagement, Farmers Market, water supply update, pool closure, and Discovery Rd landscaping. Discussion ensued around making sure residents are notified about water supply and the pool shuttle. COMMENTS FROM THE PUBLIC Public comment There was no public comment. Staff or Council response, as needed CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: May 20, 2024, June 3, 2024 Lodging Tax Advisory Committee Establishing Resolutions update- Membership - Removed During Changes to the Agenda County Wildfire Prevention Plan Signature Approval Approving the Application for a Public Works Trust Fund Loan/Grant Motion: Owen Rowe moved to approve the consent agenda. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Mountain View Campus Vacancies John Mauro introduced the Mountain View Campus Vacancies. Parks and Recreation Strategy Director Carrie Hite provided a presentation on the Mountain View Campus Vacancies which included feedback and review, upcoming vacancy, RFP, criteria for RFP, nonprofit, RFP open continuously and ongoing, July 1, 2024 City Council Business Meeting Page 2 of announcement for vacancies, and publishing every January. DRAFT In response to Council's clarifying questions staff explained having enough to pay as nonprofit, Council touchpoints, scoring criteria, entity filling a gap in community question, nonprofit criteria, and what is being scored on. Public Comment: There was no public comment. Discussion ensued around how nonprofit is filling a gap in community question, differentiating days and hours of operations, purpose is to be used for public and not just office space, are services complimentary to what is already offered on campus, more follow up questions that are open ended, next point for Council being the lease, taking a risk on someone starting up nonprofit, and lease hold excise tax exemptions. Golf Park Naming Carrie Hite presented the Golf Park Naming which included accepting the name of Port Townsend Golf Park, name change in lease, important to do officially, and Camas Prairie Golf Park Doing Business As (DBA). In response to Council's clarifying questions staff explained it is for identification in City documents, name on sign, DBA: Camas Prairie Golf Park, and naming difference confusion. Public Comment: There was no public comment. Discussion ensued around how a DBA works, naming conflict concerns, website, official process, "Golf Park", and RCO grants. Motion: Amy Howard moved to approve the name change from the Port Townsend Golf Course to the Port Townsend Golf Park Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 24-026 Establishing New Fees for Fire Code -Related Services and Amending the Fee Schedule and Resolution 24-027 Relating to an Interlocal Agreement Between the City of Port Townsend and East Jefferson Fire Rescue Recognizing Agreed Upon Fire Code Official and Fire Marshal Services John Mauro introduced Resolution 24-026. Planning and Community Development Director Emma Bolin, East Jefferson Fire Rescue Fire Chief Bret Black, and Building Official Matt Logue presented Resolution 24-026 Establishing New Fees for Fire Code -Related Services and Amending the Fee July 1, 2024 City Council Business Meeting Page 3 of 6 Schedule and Resolution 24-027 Relating to an Interlocal Agreement Between thWtily of Port Townsend and East Jefferson Fire Rescue Recognizing Agreed Upon Fire Code Official and Fire Marshal Services which included annexation agreement review, annexation agreement amendment, interlocal agreement, identifying who has legal authority, Fire Code Official duties, fees, timeline/protocols, how to structure annual fire inspection requirement, sharing inspection burden, reinspection, timely inspections, another Resolution to change fees again, phase in late fee in 2026, and fire investigations delegation. In response to Council's clarifying questions staff and Fire Chief Bret Black explained the cost for fire investigations, agreement edit regarding fire investigations, and annual inspections. Public Comment: There was no public comment. Discussion ensued around appreciation for not burdening businesses with costs and coupling with business license process. Motion: Owen Rowe moved to approve Resolution 24-026 Establishing New Fees for Fire Code -Related Services and Amending the Fee Schedule. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: Owen Rowe moved to approve Resolution 24-027 Relating to an Interlocal Agreement Between the City of Port Townsend and East Jefferson Fire Rescue Recognizing Agreed Upon Fire Code Official and Fire Marshal Services. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. Finance Update John Mauro introduced the Finance Update. Finance and Technology Services Director Jodi Adams, Finance Manager Richard Gould, and John Mauro presented the Financial Update which included fourth quarter, Finance and Budget Committee Meeting recap, areas to address next year, supplemental budget in relation to staff turnover, reserve balance, being under resourced, timing of reports, first quarter, more expenditures than revenues, budget supplement this summer, and capital projects. Public Comment: Public comment was made. Discussion ensued around Finance and Budget Committee, clear explanation, being short staffed, good process, and July for 2023 closing. TIB Grant Approval July 1, 2024 City Council Business Meeting Page 4 of 6 DRAFT John Mauro introduced the TIB Grant Approval. Public Works Director Steve King and Deputy Public Works Director Patrick McCoy presented the TIB Grant Approval which included Title VI Public Participation Form, Transportation Improvement Board program, criteria for funding, sidewalk program, pavement preservation program, urban arterial program, complete streets program, August 9 deadline, recommendations, transportation alternative grant, Option 1: Lawrence St between Harrison and Walker, Option 2: Discovery Rd between 19th and San Juan, other options, corridors, a lot of need, chip seal, leverage TIB Grant with TBD dollars, complete streets program, sidewalk improvements down Lawrence from Tyler to Monroe, safe routes programs, 19th and Discovery intersection, public outreach on 19th and Discovery, Washington St, HSIP funding for 19th St, Complete Streets to fund greenways, Walker and Lawrence St intersection, 19th and Landes, feedback from Council, and Transportation Benefit District. In response to Council's clarifying questions staff explained technical analysis for Complete Streets program, complete job for Lawrence St between Harrison and Walker, Hastings St, thickening streets for vehicle weight, width of mixed -use path on Discovery, Urban Arterial Program sidewalk requirements, safe routes to school sidewalk requirement, bike lane on Discovery, bike lane with buffers scoring, tracking what is committed for TBD, a portion of TBD funds designated for grant match, fixing ADA in front of Memorial Field, and what can be done on roads around schools without plan. Public Comment: Public comment was made. Council deliberation and action Discussion ensued around two-way bike lane, Hasting's neighborhoods, Discovery Rd, pavement failing on Discovery and Lawrence, truck traffic on Lawrence, chip seal, complete streets program, Castle Hill, Hastings concerns, Option 2, demonstration project in Lawrence St, Option 1, staff recommendation, urban grant funding, speed limit on Hastings, greenway locations on Lawrence, Lawrence and Walker St intersection, swerving on Lawrence St, populist appeal, community center, bike lane width on Lawrence, traffic tables, greenway crossings, consulting help on grants, put in for both or one option, TIB preferences and scoring factor, and APP program. Motion: Ben Thomas moved support a Transportation Improvement Board grant application for 1. The UAP program and commit $500, 000 of Transportation Benefit District funds and stormwater funds as match over 3 years as match and for staff time and 2. the APP program and commit up to $400, 000 of Transportation Benefit District funds as match and for staff time. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT July 1, 2024 City Council Business Meeting Page 5 of 6 Mayor Faber provided the Presiding Officer's Report which included the Council DRAFT Application deadline and 4th grade thank you cards. SUGGESTIONS FOR FUTURE AGENDAS There were no suggestions for future agendas. COMMENTS FROM COUNCIL Council member MickHager stated she has been tasked with receiving feedback from Council about picking a speaker at an upcoming ICG meeting. Deputy Mayor Howard stated she attended the AWC conference as the voting representative for Port Townsend, was reelected to AWC board member position, approached by Wenatchee City Council asking for Steve King back, talked with Executive Director of the TIB and State Traffic Engineer, and presented a PowerPoint created by Long Range PlannerAdrian Smith. John Mauro read aloud accolades about Deputy Mayor Howards presentation at the AWC conference. ADJOURN There being no further business, the meeting adjourned at 8:30pm. Attest: Alyssa Rodrigues City Clerk July 1, 2024 City Council Business Meeting Page 6 of 6 DRAFT CITY OF PORT TOWNSEND TRANSPORTATION BENEFIT DISTRICT (Port Townsend City Council acting as the Transportation Benefit District Board) MINUTES OF THE SPECIAL SESSION OF AUGUST 1, 2023 CALL TO ORDER The Transportation Benefit District Board met in a Special Session on the 1 st of August 2023 in Council Chambers at 540 Water Street, Port Townsend, WA. City Clerk Alyssa Rodrigues called the meeting to order at 9:02am. ROLL CALL Board members present at roll call were David Faber, Owen Rowe, Ben Thomas, Amy Howard with Monica MickHager, Aislinn Palmer, and Libby Wennstrom absent. Staff members present were City Manager John Mauro, Public Works Director Steve King, Finance and Technology Services Director Connie Anderson and City Clerk Alyssa Rodrigues. ELECTION OF OFFICERS Alyssa Rodrigues called for nominations from the floor for the position of Board Chair. Discussion ensued around whether the nominee had to be present. Owen Rowe nominated David Faber for the position of Board Chair. David Faber declined the nomination. Aislinn Palmer arrived at 9:05am. Ben Thomas nominated Aislinn Palmer for the position of Board Chair. Aislinn Palmer was elected Board Chair by a vote of 5-0. Board Chair Palmer asked for nominations for Vice Chair. Ben Thomas nominated Monica MickHager. Discussion ensued next steps for the Transportation Benefit District Board which included eventually having the City Council assume the Transportation Benefit District Board. The vote was called, and Monica MickHager was elected Vice Chair by a vote of 5-0. August 1, 2023 Special Session Transportation Benefit District Board Meeting Page 1 of 4 DRAFT RESOLUTION 23-001 PROVIDING FOR A BALLOT PROPOSITION TO BE SUBMITTED TO THE QUALIFIED ELECTORS OF THE DISTRICT ON NOVEMBER 7, 2023 TO AUTHORIZE A SALES AND USE TAX TO BE IMPOSED WITHIN THE BOUNDARIES OF THE DISTRICT UPON ALL TAXABLE RETAIL SALES IN THE AMOUNT OF THREE -TENTHS OF ONE PERCENT (0.3%) FOR THE PURPOSE OF FINANCING ALL OR A PORTION OF THE COSTS ASSOCIATED WITH TRANSPORTATION IMPROVEMENTS IN THE DISTRICT IDENTIFIED HEREIN FOR A PERIOD OF TEN (10) YEARS City Manager John Mauro, Public Works Steve King and Finance and Technology Services Director Connie Anderson presented Resolution 23-001 Providing for a Ballot Proposition to be Submitted to the Qualified Electors of the District on November 7, 2023 to Authorize a Sales and Use Tax to be Imposed within the Boundaries of the District Upon All Taxable Retail Sales in the Amount of Three -Tenths of One Percent (0.3%) for the Purpose of Financing all or a Portion of the Costs Associated with Transportation Improvements in the District Identified Herein for a Period of Ten(10) Years which included Overview, Revenue Options, Sales and Use Tax Options, and What Happens from Here. In response to the board's clarifying questions staff explained Canada bordering city. Discussion ensued around presentation being on all topics and agenda bill in packet. Steve King presented on Resolution 23-001 which included three-year process of developing Comprehensive Streets program, value of Comprehensive Streets, efficiency improvements and operating procedures, purchasing equipment, vegetation control practices, street light grant, development of streets, challenges with pre platted city, very dispersed nature of the city, high burden on residents, public feedback, repair/restoration/preservation, preserving streets that are not failed first, banked capacity projects, street operations, unsustainable result due to funding landscape, proactive pavement preservation, important for bicycle/pedestrians/vehicles, grant match, debt service payments, using real time dollars instead of debt for grant resources, ADA improvements, traffic calming, Comprehensive Streets program online, and ballot language. In response to the board's clarifying questions staff explained how money is dispersed, grant match, revenue in April 2024, first year having less money, and spending funds in 2024, Public Comment: Public comment was made. Discussion ensued around putting something on the ballot, traffic calming, ADA improvements, past City decisions, budget, sales tax sunset mechanism, not enough with just Transportation Benefit District funds, 3-5 years to ramp up, crew learning how to do street maintenance, how much spending is on street repair, momentum, August 1, 2023 Special Session Transportation Benefit District Board Meeting Page 2 of 4 DRAFT redirected staff time, not binding future Councils, committing funds to future projects, good with language, and 0.3% going to voters. Motion: Amy Howard moved to approve Resolution 23-001 Providing for a Ballot Proposition to be Submitted to the Qualified Electors of the District on November 7, 2023 to Authorize a Sales and Use Tax to be Imposed within the Boundaries of the District Upon all Taxable Retail Sales in the Amount of Three -Tenths of One Percent (0.3%) for the Purpose of Financing all or a Portion of the Costs Associated with Transportation Improvements in the District Identified Herein For a Period of Ten (10) Years. Owen Rowe seconded. Vote: Motion passed unanimously. Discussion ensued around if voters reject in relation to their care for streets. RESOLUTION 23-002 AUTHORIZING THE BOARD CHAIR TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF PORT TOWNSEND Steve King provided the Resolution 23-002 Authorizing the Board Chair to Execute an Interlocal Agreement with the City of Port Townsend presentation which included the Transportation Benefit District Board not having staff and Interlocal Agreement allowing City Staff to work on behalf of Transportation Benefit District Board. Public Comment: Public comment was made. In response to public comment the board members explained street funding. Motion: Libby Wennstrom moved to approve Resolution 23-002 Authorizing the Board Chair to Execute an Interlocal Agreement with the City of Port Townsend. Amy Howard seconded. Vote: Motion passed unanimously. RESOLUTION 23-003 ADOPTING A MATERIAL CHANGE POLICY Steve King provided the Resolution 23-003 Adopting a Material Change Policy presentation which included Public Hearing process, public engagement in change and direction, State Legislature, and required policy. In response to the board's clarifying questions staff explained why it is a required policy. Public Comment: There was no public comment. August 1, 2023 Special Session Transportation Benefit District Board Meeting Page 3 of 4 DRAFT Motion: Amy Howard moved to approve Resolution 23-003 Adopting a Material Change Policy. Libby Wennstrom seconded. Vote: Motion passed unanimously. APPOINTMENT OF PRO AND CON COMMITTEES Steve King presented on the appointment of Pro and Con Committees which included ballot measure process, Pro Committee, development of statement due August 8, unable to find anyone to lead Con Committee, and Auditor finding someone to run Con Committee. In response to the board's clarifying questions staff explained if Committee members must reside in city limits, directing people to Auditor for Con Committee, process if someone stepped up to be on Con Committee in time, and Auditor's responsibility after today. Public Comment: Public comment was made. Motion: Ben Thomas moved to appoint Rebecca Kimball, Scott Walker, and Rick Jahnke as the For Committee and default to the County Auditors choice for a Con Committee. Owen Rowe seconded. Vote: Motion passed unanimously. SET MEETING DATE AND TIME Discussion ensued around assumption of duties, no need to meet between now and November, PDC requirement to not use City facilities, possible meeting late in year or early next year, lobbying guidelines, and scheduling before the second City Council business meeting of November. Motion: David Faber moved to set the next meeting of the Transportation Benefit District Board for Monday, November 20 at 6:OOpm. Ben Thomas seconded. Vote: Motion passed unanimously. ADJOURN There being no further business, the meeting adjourned at 10:13am. Attest: Alyssa Rodrigues City Clerk August 1, 2023 Special Session Transportation Benefit District Board Meeting Page 4 of 4 DRAFT CITY OF PORT TOWNSEND TRANSPORTATION BENEFIT DISTRICT (Port Townsend City Council acting as the Transportation Benefit District Board) MINUTES OF THE SPECIAL SESSION OF DECEMBER 4, 2023 CALL TO ORDER The Transportation Benefit District Board met in a Special Session on the 4th of December 2023 in Council Chambers at 540 Water Street, Port Townsend, WA. Chair Palmer called the meeting to order at 5.31 pm. ROLL CALL Board members present at roll call were David Faber, Monica MickHager, Aislinn Palmer, Owen Rowe, Ben Thomas, with Amy Howard and Libby Wennstrom absent. Staff members present were City Manager John Mauro, Finance and Technology Services Director Connie Anderson and City Clerk Alyssa Rodrigues. UNFINISHED BUSINESS (None) NEW BUSINESS City Manager John Mauro introduced the 2023 and 2024 Transportation Benefit District Budget. 2023 Transportation Benefit District Budget 2024 Transportation Benefit District Budget Finance and Technology Services Director Connie Anderson presented the 2023 and 2024 Transportation Benefit District Budget which included zero budget for 2023, best practice, own legal entity, separate from Council, primary purpose of district, passed with a general vote, process, clean budget, transfer authority, election results sent to Department of Revenue, businesses must be notified, tax goes into effect April 1, end of May city receives first receipts, conservative estimate for 2024, and ending with a zero ending fund balance. In response to the Board's clarifying questions staff explained reserve balance and supplemental to align with actuals. December 4, 2023 Transportation Benefit District Board Page 1 of 2 DRAFT Board member Howard arrived at 5:40pm. Public Comment: There was no public comment. Motion: Owen Rowe moved to adopt the Proposed Budget for the Port Townsend, Washington, Transportation Benefit District for the Year Ending December 31, 2023. Ben Thomas seconded. Vote: Motion passed unanimously. Motion: David Faber moved to adopt the Proposed Budget for the Port Townsend, Washington Transportation Benefit District for the Fiscal Year Ending December 31, 2024. Monica MickHager seconded. Vote: Motion passed unanimously. Staff explained the difference this will make for financial sustainability in the city. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Board member Faber suggested the next meeting item to be having the Council assume the Transportation Benefit District Board. Discussion ensued around scheduling/timing, passing a resolution to set a Public Hearing to assume, and publishing notice timeline. COMMENTS FROM BOARD Board member Howard apologized for being tardy. Board member Faber expressed he is pleased to have the Transportation Benefit District, timeline of significant impact, and voters being heard. ADJOURN There being no further business, the meeting adjourned at 5:47pm. Attest: Alyssa Rodrigues City Clerk December 4, 2023 Transportation Benefit District Board Page 2 of 2 DRAFT CITY OF PORT TOWNSEND TRANSPORTATION BENEFIT DISTRICT (Port Townsend City Council acting as the Transportation Benefit District Board) MINUTES OF THE SPECIAL SESSION OF JANUARY 2, 2024 CALL TO ORDER The Transportation Benefit District Board met in a Special Session on the 2nd of January 2024 in Council Chambers at 540 Water Street, Port Townsend, WA. Chair Palmer called the meeting to order at 5:33pm. ROLL CALL Board members present at roll call were David Faber, Amy Howard, Aislinn Palmer, Owen Rowe, Ben Thomas, with Monica MickHager and Libby Wennstrom absent. Staff members present were City Manager John Mauro, Public Works Director Steve King, and City Clerk Alyssa Rodrigues. Libby Wennstrom arrived at 5:34pm. RESOLUTION 24-001 IMPLMENTING COLLECTION OF THE VOTER AUTHORIZED 0.3% TRANSPORTATION BENEFIT DISTRICT SALES AND USE TAX TO FUND SPECIFIED TRANSPORTATION IMPROVEMENTS Public Works Director Steve King presented on Resolution 24-001 Implementing Collection of the Voter Authorized 0.3% Transportation Benefit District Sales and Use Tax to Fund Specified Transportation Improvements which included passing the resolution accepting the tax, acknowledged voters' approval, tells Department of Revenue the City will accept the tax and how it will be used, and small formality. Public Comment: There was no public comment. Motion: David Faber moved to approve Resolution 24-001 Implementing Collection of the VoterAuthorized 0.3% Transportation Benefit District Sales and Use Tax to Fund Specified Transportation Improvements. Amy Howard seconded. Vote: Motion passed unanimously SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Board member Rowe suggested assigning duties to the City Council at an upcoming meeting. January 2, 2024 Transportation Benefit District Board Meeting Page 1 of 2 DRAFT Discussion ensued around the timing/schedule to have City Council assume the Transportation Benefit District Board. COMMENTS FROM BOARD Board member Howard stated she is looking forward to spending the money. SET MEETING DATE AND TIME Board Chair Palmer stated the next meeting date and time will be set at a later date. ADJOURN There being no further business, the meeting adjourned at 5:38pm. Attest: Alyssa Rodrigues City Clerk January 2, 2024 Transportation Benefit District Board Meeting Page 2 of 2 City0f Port ' m�10 Townsen Agenda Bill AB24-108 Meeting Date: August 5, 2024 Agenda Item: IX.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King and Cynthia Shafer Date Submitted: August 1, 2024 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: Approval of an amendment to the General Government Wage Schedule and the 2024 Position Schedule. CATEGORY: BUDGET IMPACT: N/A ❑x Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: 6 - Provide for a healthy City organization Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: The 2024 budget included funding for a city-wide electrician. This position is setting the city up for success as one our current electrician at the Wastewater Treatment Plant nears retirement. After review and approval of job descriptions and classification level by the union, the wage schedule and position schedule needs to be updated formally. Staff recommends Council approval of the updated position schedule and Gen. Government wage schedule as attached. ATTACHMENTS: 1. General Government Wage Schedule Rev 080524 Draft 2. 2024 Position Schedule rev 080524 draft CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the consent agenda, no further action is needed; this effectively represents unanimous approval of the updated General Government Wage Schedule and the 2024 Position Schedule. ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024 APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised August 5, 2024 Grade/ Union Salary Job Titles Step A B C D E Ste Classification 3 No Positions Assigned 15.73 16.06 16.58 17.02 17.50 320 5 No Positions Assigned 20.95 21.59 22.22 22.86 23.52 7 e Admin Assistant . Finance Tech I . Facilities Custodian . Maintenance Worker Apprentice • Parks • Water Distribution 400 25.61 26.40 27.21 28.07 29.09 • Water Treatment • Streets/Stormwater/Sewer • Facilities • Wastewater Treatment/Compost • Fleet e GISApprentice 100 9 e Maintenance Worker: • Facilities • Parks • Streets/Stormwater/Sewer • Water Treatment • Water Distribution • Water Treatment/Distribution 26.48 27.37 28.27 29.19 30.27 • Wastewater Treatment/Compost • Fleet e Finance Tech II e Permit Technician I e PW/Engineering Support Specialist II e CommunitV Services Officer e Public Experience Liaison e Parks, Rec. & Comm. Service Admin Support 110 11 • Utility Billing / Collections Specialist 26.98 27.86 28.78 29.65 30.54 e Permit Technician II e GIS I 420 13 e Finance Tech III e Police Clerk 29.04 29.77 30.52 31.27 32.97 e Public Works/Engineering Support Specialist III e Permit Technician III 120 15 e Operator I: • Parks • Streets/Stormwater/Sewer • Water Distribution 32.21 33.18 34.18 35.19 36.44 • Water Treatment • Water Treatment/Distribution • Facilities • Wastewater Treatment/Compost • Fleet 0 Apprentice Electrician 160 17 e Mechanic 32.95 34.01 35.09 36.22 37.42 430 19 e Assistant Planner 33.92 35.00 36.13 37.24 38.54 e Land Use Specialist e Finance Specialist e Project Accounting Specialist e Purchasing/Contracts Specialist City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024 APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised August 5, 2024 Grade/ Union Salary Job Titles Step A B C D E Ste Classification 140 21 e Operator II: 34.50 35.61 36.75 37.89 39.18 • Parks • Facilities • Streets/Stormwater/Sewer • Water Distribution • Water Treatment • Water Treatment/Distribution • Wastewater Treatment/Compost • Fleet . Police Records Lead 440 23 e Building Inspector 35.53 36.62 37.77 39.03 40.36 . Public Works Inspector . Crew Chief Apprentice • Parks • Water Distribution • Water Treatment • Streets/Sewer/Stormwater • Wastewater Treatment/Compost • Fleet • Facilities e Code Compliance Officer e GIS II e Journey -level Electrician 445 25 e IT Technical Support 36.39 37.56 38.76 39.96 41.39 27 No Positions Assigned 38.33 39.13 39.93 40.77 41.60 150 29 e Crew Chief: 37.08 38.28 39.49 40.72 42.12 • Water Distribution • Water Treatment • Wastewater Treatment/Compost • Fleet • Facilities • Parks • Streets/Storm/Sewer Master Electrician . Associate Planner 450 29.3 37.80 39.45 41.10 43.40 45.74 .GIS III 435 29.5 • Accountant 39.17 40.35 41.54 43.00 44.45 355 31 . IT Network Administrator 45.43 46.55 47.71 48.77 51.56 CITY OF PORT TOWNSEND NON -BARGAINING EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 REV August 5, 2024 Elected Officials 2024 Budget Classification Minimum Maximum Positions Mayor $ 12,900 $ 12,900 1.00 Councilmembers $ 8,700 $ 8,700 6.00 Non Represented Employees Range Classification Step 1 Step 9 Positions City Manager $ 166,000 $ 205,917 1.00 31 City Attorney $ 146,591 $ 181,773 1.00 31 Chief of Police $ 146,591 $ 181,773 1.00 30 Public Works Director $ 139,610 $ 173,117 1.00 30 Finance and Technology Director $ 139,610 $ 173,117 1.00 29 Planning & Community Development Director $ 132,962 $ 164,873 1.00 29 Parks & Rec Strategy Director (Limited Term) $ 132,962 $ 164,873 1.00 28 Parks, Recreation & Community Services Director $ 126,631 $ 157,022 0.00 28 Deputy Police Chief $ 126,631 $ 157,022 1.00 28 Deputy Public Works Director/City Engineer $ 126,631 $ 157,022 0.00 27 Director of People & Performance $ 120,601 $ 149,545 1.00 27 Deputy PW Director/Engineering Services Manager $ 120,601 $ 149,545 1.00 26 Assistant City Engineer $ 114,858 $ 142,424 1.00 25 Prosecuting Atty/Asst City Attorney $ 109,388 $ 135,642 0.00 25 Human Resources Manager $ 109,388 $ 135,642 0.00 25 Communications & Marketing Director $ 109,388 $ 135,642 0.00 24 Planning Manager $ 104,179 $ 129,182 1.00 24 Civil Engineer III $ 104,179 $ 129,182 1.00 24 Public Works Operations Manager- Streets $ 104,179 $ 129,182 1.00 24 PW Ops Manager- Water $ 104,179 $ 129,182 1.00 24 PW Ops Manager - WWTP $ 104,179 $ 129,182 1.00 23 Library Director $ 99,218 $ 123,031 1.00 23 Finance Manager $ 99,218 $ 123,031 1.00 23 Building Official $ 99,218 $ 123,031 1.00 23 Project Manager III $ 99,218 $ 123,031 0.00 22 Parks & Facilities Manager $ 94,494 $ 117,172 1.00 22 Communications & Marketing Manager $ 94,494 $ 117,172 1.00 22 Civil Engineer II $ 94,494 $ 117,172 0.00 22 Accounting Manager $ 94,494 $ 117,172 1.00 22 City Clerk $ 94,494 $ 117,172 1.00 21 Project Manager II $ 89,994 $ 111,593 2.00 20 Library Manager - Public & Tec Svs $ 85,709 $ 106,279 1.00 20 Library Manager - Youth Services $ 85,709 $ 106,279 1.00 20 Senior Planner $ 85,709 $ 106,279 1.00 20 Civil Engineer 1 $ 85,709 $ 106,279 0.00 20 Finance & Budget Analyst $ 85,709 $ 106,279 0.00 20 Long Range Planner (Limited Term) $ 85,709 $ 106,279 1.00 19 Project Manager 1 $ 81,627 $ 101,218 0.00 18 Civil Engineer EIT $ 77,740 $ 96,398 0.00 17 Public Records Officer $ 74,038 $ 91,808 1.00 17 Human Resources Specialist or Generalist $ 74,038 $ 91,808 1.00 17 Executive Assistant to City Manager $ 74,038 $ 91,808 0.00 16 Payroll and Benefits Administrator $ 70,513 $ 87,436 1.00 16 Deputy City Clerk $ 70,513 $ 87,436 0.00 16 Legal Assistant $ 70,513 $ 87,436 0.00 16 Legal Assistant/Deputy Clerk $ 70,513 $ 87,436 1.00 15 Executive Assistant to Chief of Police $ 67,155 $ 83,272 0.00 10 Navigator (Limited Term) $ 52,618 $ 65,246 1.00 Hourly Part -Time Positions 12 Human Resources Assistant $ 27.89 $ 34.58 0.50 12 Associate Librarian $ 27.89 $ 34.58 0.00 10 Library Associate $ 25.30 $ 31.37 0.54 5 Library Assistant $ 19.82 $ 24.58 3.51 5 Library Assistant Substitute $ 19.82 0.50 3 Library Courier $ 17.98 $ 22.29 1.00 1 Library Page $ 16.31 $ 20.22 0.30 Reserve and Seasonal Positions ** Seasonls not included in Total FTE count Reserve Police Officers, commissioned $ 37.79 1.00 Reserve Police Officers, noncommissioned $ 25.00 0.35 Seasonal Workers $ 16.31 $ 20.22 4.50 Total Non -Represented Employees 44.20 CITY OF PORT TOWNSEND UNCLASSIFIED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Non -Represented Classification Minimum I Maximum Positions Grants Coordinator to be determined 1.00 Union/Represented Classification Minimum I Maximum Positions Total Unclassified Employees 2.001.00 CITY OF PORT TOWNSEND UNION/REPRESENTED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Classification Union/Represented Employees Classification Title Minimum/hr aximum/hr *1 Positions 31 IT Network Administrator $ 45.43 $ 51.56 1.00 29.5 Accountant $ 39.17 $ 44.45 0.00 29.3 Associate Planner $ 37.80 $ 45.74 1.00 29.3 GIS III $ 37.80 $ 45.74 0.00 29 Crew Chief $ 37.08 $ 42.12 2.00 29 Master Electrican $ 37.08 $ 42.12 0.00 25 IT Technical Support $ 36.39 $ 41.39 1.00 23 Building Inspector $ 35.53 $ 40.36 1.00 23 Code Compliance Officer $ 35.53 $ 40.36 1.00 23 Public Works Inspector $ 35.53 $ 40.36 1.00 23 Crew Chief Apprentice $ 35.53 $ 40.36 0.00 23 GIS II $ 35.53 $ 40.36 1.00 23 Journey -level Electrican $ 35.53 $ 40.36 1.00 21 Operator II $ 35.50 $ 39.18 6.00 21 Police Records Lead $ 35.50 $ 39.18 1.00 19 Assistant Planner $ 33.92 $ 38.54 0.00 19 1 Finance Specialist $ 33.92 $ 38.54 1.00 19 Land Use Specialist $ 33.92 $ 38.54 0.00 19 Project Accounting Specialist $ 33.92 $ 38.54 1.00 19 Purchasing/Contracts Specialist $ 33.92 $ 38.54 0.00 17 Mechanic $ 32.95 $ 37.42 0.00 15 Operator 1 $ 32.21 $ 36.44 16.20 15 Apprentice Electrician $ 32.21 $ 36.44 0.00 13 Finance Tech III $ 29.04 $ 32.97 1.00 13 Police Clerk $ 29.04 $ 32.97 1.00 13 Public Works/Engineering Support Specialist III $ 29.04 $ 32.97 0.00 13 Permit Technician III $ 29.04 $ 32.97 0.00 11 Parks, Rec & Comm Services Admin Support Spec $ 26.98 $ 30.54 0.00 11 Public Experience Liaison $ 26.98 $ 30.54 3.00 11 Utility Billing / Collection Specialist $ 26.98 $ 30.54 1.00 11 Permit Technician 11 $ 26.98 $ 30.54 1.00 11 GIS 1 $ 26.98 $ 30.54 0.00 9 Community Services Officer $ 26.48 $ 30.27 1.00 9 Finance Tech 11 $ 26.48 $ 30.27 0.00 9 Maintenance Worker $ 26.48 $ 30.27 5.00 9 Permit Technician 1 $ 26.48 $ 30.27 1.00 9 Public Works/Engineering Support Specialist 11 $ 26.48 $ 30.27 0.00 7 Maintenance Worker Apprentice $ 25.61 $ 29.09 1.00 7 GIS Apprentice $ 25.61 $ 29.09 0.00 7 Administrative Assistant $ 25.61 $ 29.09 0.00 7 Public Works Administrative Assistant $ 25.61 $ 29.09 0.00 7 Facilities Custodian $ 39.15 $ 44.93 1.00 Police Officer $ 37.79 $ 43.37 12.00 Sergeant $ 48.58 $ 53.14 3.00 Total Union/Represented Employees -max pay does not include longevity or other premiums as maybe applicable 66.20 TOTAL CITY POSITIONS (Excluding Elected Officials, Seasonals & Reserve Officers) 111.40 City0f Port Townsen Agenda Bill AB 24-115 Meeting Date: August 5, 2024 Agenda Item: IX.D ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King, PW Director Date Submitted: August 2, 2024 Department: Public Works Contact Phone: 360-379-5090 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillI SUBJECT: Approval for Tyler Street sidewalk and road repair work. CATEGORY: ❑x Consent ❑ Resolution ❑x Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $145,000 Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: The City received TIB grants for repaving Tyler Street in 2022 and for ADA and pedestrian safety projects on Lawrence Street in 2023. The City advertised for bids due on 7/11/24. Unfortunately, no bids were submitted. As a result, the project was rebid the project for the Lawrence Street portion of the project only given the late year timing would not allow for pavement overlay associated with the pavement preservation grant for Tyler Street. On July 15, 2024, staff provided a walk on agenda item discussion concerning next steps. Given the discussion resulted from a walk-on agenda item and bid results for the rebid of Lawrence Street were expected on 8/1/24, Council asked staff to submit this agenda item for the August 5t" meeting. Staff shared the following options at the July 15t" meeting. 1. Delay the project bid until this winter for next year construction. This is not an option based on funding requirements unless the Lawrence Complete Streets project grant is forfeited. 2. Rebid the entire project as is. This option is not possible given the paving window will not work with a rebid given it pushes the project out one month. 3. Rebid the project with only the Lawrence Complete Project now and separate out the Tyler Street paving grant portion for next year construction. 4. Continue with City funded work on Tyler Street including repair of the sidewalk fronting the businesses between Clay and Lawrence Streets. Also continue with the subgrade road repair similar to the Lawrence Street test section performed last year. Option 4, continues the work given the disruptions to the farmers market is already planned this year. It also addresses the repairs that are needed resulting from tree removal on Tyler Street and work being performed by the PUD. Staff recommended proceeding with option 3 and 4. Council concurred with staff's recommendation. For more information on the results of the rebid, please see the new agenda items regarding Lawrence Complete Streets project bid results and the TBD fund creation. This agenda item confirms the budget approval and authority for staff to move forward with option 4. Staff has received a quote for repair of the sidewalk along Tyler Street fronting the businesses of $68,159.60. Staff has also estimated based on quotes for street subgrade repair using cement treated based estimated at $75,000. This total of $145,000 is not part of the grant match. Staff recommends funding this work using Transportation Benefit District funding. An outline of TBD funding commitments and recommended obligations is included below. Note, additional information about the Transportation Benefit District funding levels is included in the TBD fund creation agenda item for this Council meeting. Non -committed Revenue 3-yr outlook 2023 2024 2025 2026 Total REET $ 131,027 $ 165,000 $ 165,000 $ 165,000 $ 626,027 TBD $ - $ 600,000 $ 800,000 $ 800,000 $ 2,200,000 Fee in lieu $ - $ 25,000 $ 50,000 $ 50,000 $ 125,000 Non -committed revenue means revenue available for council choice in the budget process... ie not debt service REET TBD Recommend Project Amount Committed Obligated Committed Obligation Transportation Kearney Street - grant match $ 75,000 $ 75,000 Tyler Street Pavement Preservation (TIB) $ 75,000 $ 75,000 Tyler Street- Street reconst. And sidewalk $ 145,000 $ 145,000 Washington/Walker Sidewalks (TIB S/W) $ 75,000 $ 75,000 Lawrence -Tyler to Harrison (TIB C.S.) $ 90,000 $ 90,000 $ 500,000 Disc. Rd and 19th (HSIP) $ 25,000 $ 15,000 19th HSIP $ 75,000 $ 75,000 SR Bishop HSIP and Bike Ped $ 75,000 $ 75,000 Lawrence - Harrison to Walker 2024 TIB UAP $ 525,000 $ 525,000 Lawrence - Walker TIB CS $ 100,000 $ 100,000 2025 Chip Seal Arterial Pavement Preservation (TIB) $ 300,000 $ 170,000 2026 Chip Seal (County) $ 50,000 $ 50,000 2025 Street Repair $ 100,000 $ 100,000 2026 Street Repair $ 400,000 $ 400,000 2025 Sidewalk/Traffic calming $ 50,000 $ 50,000 2026 Sidewalk/Traffic calming $ 50,000 $ 50,000 SS4AAction Plan $ 35,000 2024 TBD Street reconst. Cook, Jefferson, Sheridan $ 100,000 $ 150,000 Discovery Road $ 140,000 $ 140,000 ODT - Plan for Larry Scott to Fort $ 25,000 $ 25,000 Sims Way $ 100,000 Cohesive Arterial Street Plan $ 35,000 $ 35,000 Parking Study $ 120,000 $120,000 General Capital RCO - Golf Park $ 160,000 $ 160,000 RCO - Hancock Park $ 50,000 $ 50,000 Kah Tai Restrooms $ 30,000 $ 30,000 TOTAL $ 2,970,000 1 $ 225,000 $ 375,000 1 $ 865,000 $ 1,850,000 Excerpt from the Lawrence .street Bic] Acceptance Agenda Item Please see the agenda item for more irrfurmation on the Transportation Berre fit District F'arrrd allocation. The adopted budget included $40,000 for City street repair which was included in the $75,000 match. TIB has let us know that the street subgrade repair and the sidewalk repair is not TIB eligible for grant funding. Thus, this action would increase the total project budget for the City from $75,000 to $220,000. A good question is why the large change in the project scope? Much like a home remodel project, once a project is detailed, many failed infrastructure problems have been found. For example, the tree damage is extensive to both the sidewalk and the pavement. Simply paving over the roots would not result in a good outcome. Additionally, with a focus on ADA upgrades, much of the sidewalk needs to be removed and replaced. Removing and replacing the trees were not originally planned in the project. Finally, the pavement over the last couple years have deteriorated beyond the ability to overlay with asphalt requiring more extensive digouts. After marking out all the digouts on the street, it makes more sense to use full depth reclamation with cement treatment to repair subgrade and prepare for overlay. Staff recommends proceeding with the non -grant related street and sidewalk repair work on Tyler Street and authorizing expenditure of TBD funds. ATTACHMENTS: Capital Budget Sheet for Tyler Street CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the consent agenda, no further action is needed; this effectively represents unanimous approval authorize the City Manager to proceed with investments in sidewalk and street subgrade restoration on Tyler Street in an amount not to exceed $1457000. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Capital Budget Sheet .............. Lo J ua f ro !I E N CIO �2 0 U� cm , 2 A 40 40 0. 'Zo . 5 t LF LU t2 to U Q 0 Agenda Bill AB 24-118 1 �� ; ��°"��h,, Meeting Date: August 5, 2024 �►f Port�m��m��'° Agenda Item: IX.E ® Regular Business Meeting Townsen ❑ Workshop/Study Session ❑ Special Business Meeting iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillilillillillillillillillillillilliillillillillillillilliillillilillillillillillilillillillillillillillillillilliillillillillillillilliillillilillillillillillilillillillillillillillillillilliillillillillillillilliillillilillillillillillilillillillillillillillillillilliillillillillillillilliillillilillillillillillilillillillillillillillillillilliillillillillillillilliillillilillillillillillilillillillillillillillillillilliillillillillillillilliillillilillillillillillilillillillillillillillillillilliillillillillillillilliillillilillillillillillilillillillillillillillillillI Submitted By: Patrick McCoy PW Deputy Director Date Submitted: August 1, 2024 Department: Public Works Contact Phone: 360-379-5048 SUBJECT: Authorizing the City Manager to sign a grant agreement with the Peninsula Regional Transportation Planning Organization or PRTPO for the Transportation Alternatives or TA program and enter into all contracts and agreements to execute the project. CATEGORY: ❑x Consent ❑ Resolution ❑x Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $180000 Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: Based on City Council feedback at the January 16t" 2024 Council Business meeting, the staff applied for a TA grant through the Peninsula Regional Transportation Planning Organization. The City was successful in receiving the PRTPO TA funding for what we are calling the Multi -model Arterial Street Cohesive Investment Strategy in the amount of $180,000. This project will study and evaluate fifteen key arterial streets within the city to identify the appropriate non -motorized facilities and limits of improvements needed to facilitate a cohesive non -motorized network. This evaluation will be vetted through extensive public outreach and coupled with the City's Non - motorized Transportation Plan update to prepare for future grant applications as well as sets developer requirements. This study will facilitate success in securing future grant funds with refined estimates and schematic drawings for each arterial street evaluated. Typical projects have a Design (PE), Right of way (ROW), and Construction (CN) phases. The funding included in this grant is only for the design and study under the PE phase. The target streets include: a. Lawrence -Tyler to Monroe b. Lawrence — Tyler to Kearney C. 19t" — Sheridan to Walker d. San Juan — 19t" to F e. Sheridan — Completing Sidewalk Gaps and Crossings f. Hastings — Discovery to City Limits g. Discovery — Mill Road to Rainier h. Jackson — Monroe to Walnut i. Walnut — Jackson to W j. Cherry Street — F to Blaine k. Admiralty, San Juan, and 49t" — Fort to Fairgrounds I. McPherson — Sims to Discovery m. Washington — SR20 to Boat Haven The desired outcomes for this project are as follows;1) A cohesive plan for non - motorized improvements on arterial streets fitting in with the overall contest of the City's non -motorized plan. 2) Engagement of the public will create better outcomes prior to submittal of grant applications as well as create predictability and certainty of what will be built. 3) Produce grant level estimates for each street to facilitate grant applications in the future.4) Provide clarity for half street improvements required of developers as well as a basis for fee in lieu or impact fee programs. Lastly staff is updating the City's Non -Motorized Plan with Climate resiliency grant as part of the 2025 Periodic Comprehensive Plan update. This study will support implementation of non -motorized improvements for each street in concert with other Comprehensive Plan goals. Staff recommends City Council authorize the City Manager to enter into a grant agreement with Peninsula Regional Transportation Planning Organization as well as necessary consulting and contracts to execute the work. ATTACHMENTS: CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of authorizing the City Manager to execute a grant agreement with the Peninsula Regional Transportation Planning Organization through the Transportation Alternatives Program and all other contracts necessary to carry out the Multi -model Arterial Street Cohesive Investment Strategy Plan. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: City0f Port,, Townsen Agenda Bill: AB24-119 Meeting Date: August 5, 2024 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Carrie Hite, Director of Parks Strategy Date Submitted: July 29, 2024 Departments: Administrative Contact Phone: 360-379-2979 SUBJECT: Accept Donations for Seamus Sims Skatepark Lighting iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilliillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilI CATEGORY: ❑ Consent ❑x El El Staff Report BUDGET IMPACT: 0 ❑ Resolution Expenditure Amount: ❑ Ordinance Included in Budget? Yes ❑x No ❑ Contract Approval ❑ Other: Presentation Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: As part of her Senior Project, Samantha Grace took on efforts to address a need identified by many patrons of the skatepark: lighting. Samantha recently raised approximately $8296 from a GoFundMe campaign, and an additional $10,000 that was a $5,000 match from the Jefferson Community Foundation, and an additional $5,000 from a donation from a local couple. This brings the total City Council needs to accept at $18,296.00. The City Council has already authorized $40,000 in the general fund for this. Staff requests of Council an increase in expenditure authority to $58,296. The Port Townsend Municipal Code (PTMC 3.42.050) requires donations greater than $5000 to be approved by City Council. BACKGROUND The City Council has allocated $40,000 in the budget for the skatepark lights. Samantha has been committed to fundraising the additional money it costs to install the lights. The lights we ordered are solar and take about 8 weeks to arrive. CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve acceptance of the donations for Seamus Sims Skatepark lighting. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑ Remove from Consent Agenda approve Ordinance ❑x Refer to Staff ® Postpone Action ❑ Waive Council Rules and ❑ Other: Applicant Name Application for Appointment to Port Townsend City Council Applicant Information Obee Frederick Last First MI Residence Address 1001 U St. Port Townsend, WA 98368 Contact Phone360-301-6453 Email fredobee@gmail.com Are you 18 or older? Yes Do you reside in the Port Townsend City limits and have you done so for at least 1 year? Yes no Are you a registered voter in Jefferson County?❑ ❑ Yes no The information is true and I affirm that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington. !_/.1t__ 41 iJ 6-9-24 Signature Date Please submit answers to the supplemental questions below, not to exceed 5 pages: 1. Why are you interested in serving as an appointed City Councilmember? 2. What is your understanding of and perspective on the City's most pressing challenges and opportunities? 3. What experience and skills would you bring to the role of a City Councilmember? How might you focus those skills and experience during your term? 4. Describe your leadership style. How do you most effectively work with others? 5. Describe your philosophy with public engagement. What matters most and what would you bring/add to the current way the City engages the community? How might you ensure that diverse perspectives are heard and measured in decision -making? 6. What is your understanding of our form of government (Council -Manager) and a City Councilmember's responsibilities? What's important to you in making sure the City Council, staff, and our community work most effectively together? 7. Describe what success looks like for you in this role and what it looks like for our Council and community. 8. What do you think your biggest challenge will be as an appointed City Councilmember? How do you intend to work through that challenge? 9. Is there anything else you want to tell us? (Optional) Please feel free to attach a resume of no longer than 2 pages. Port Townsend City Council Appointment Application Page 3 of 3 As a lifelong journalist, I have always had an interest in government affairs, and I recently retired and now have the time to devote to city council business. I also just want to be of service the community I call home. I've been a Port Townsend resident for 21 years. The city faces many social and financial challenges and while I can always learn more, I believe I have a good understanding of the issues we face. Affordable housing and homelessness are two of the big social challenges. Making a dent in those problems will require wide collaboration with many other groups and government entities. The city also needs to confront the problem of deferred maintenance in sewers, water systems and streets. Resolving the issue of the community swimming pool is at the top of the list for action especially following its recent system failure and closure. A feasibility study and the conclusions of a committee studying options should provide valuable guidance on how to proceed on that issue. All of these infrastructure issues are the result of many years of inaction, and it will be incumbent on the council and the city staff to craft long-term solutions. This undoubtedly will require some hard choices. I think my skills and background make me a good candidate for the council position. I've been a journalist covering local governments since 1982, so I have a good understanding of government procedures and policies. My first job in Port Townsend was covering Jefferson County government for The Leader. That included city/county engagement at the height of the Growth Management Act debate. I did that for six years. After leaving the Leader to be the editor of a small daily newspaper in California, I returned three years later to be the Leader's General Manager, a job I held for 12 years. Since then, I've been the manager of a non-profit newspaper trade group. I served on the Jefferson County Chamber of Commerce Board for more than a decade and served as president in 2012. For about a dozen years, I moderated League of Women Voters candidate forums where the public could ask questions of candidates for public office. During my tenure as the general manager of the Leader, I worked with dozens of community groups who were seeking ways to promote important community events. All of this experience gives me a knowledge of the community that will assist me in evaluating the issues that come before the council. My leadership style begins with being a good listener and fact finder. If the process used in decision making is a good one, groups can work together to achieve a shared vision. Public engagement is perhaps the hardest work any leadership group does, because people often do not respond to information until issues directly affect their lives. There is no magic solution to this. It requires reaching out in every available way on every existing communication channel. Public engagement must be at once wide-ranging and personal. The ultimate goal is to win the trust of people by reaching out in a way that respects a wide range of opinions and circumstances. That's the way you invite and encourage diverse perspectives. The city council develops policy, and the manager is the chief administrator for the city. Under this form of government, the council does not get involved in the day-to-day management of the city or the city staff. The council does have the responsibility for hiring and reviewing the performance of the manager. Clear communications, transparency and honest fact finding are essential for a good working relationship with the manager, the council and the community. I will be a success in this position if people in community perceive me as a fair and prudent decision maker willing to hear diverse opinions and able to help fashion acceptable solutions. My biggest challenge will be to quickly get up to speed on the granular details of the council's business and process. While I feel well informed about many things, I'm sure there are many areas where I have not scratched the surface. Fortunately, I have a lifetime of practice in quickly absorbing and understanding complex issues, and I will devote as much time as is necessary to become knowledgeable. I should mention that I will be out of the country on a long -planned vacation set for Aug. 10 to 28, so if selected, I would be unavailable for the Aug. 12 meeting on your schedule. My resume is attached. Please let me know if you need something else to complete my application. Resume Fred Obee PO Box 690 Port Townsend, WA 98368 fredobee@gmail.com • 360-301-6453 Community involvement Served on the Jefferson County Chamber of Commerce Board for 10 years and was president in 2012. Member of the East Jefferson County Rotary Club for 12 years and served on its board. Board member of the Washington Coalition for Open Government for 10 years. Moderated candidate forums for the League of Women Voters over a decade. Work Experience 2016 to April 2024 — Executive Director of the Washington Newspaper Publishers Association, responsible for managing every aspect of a small non-profit organization, from serving members, to fundraising, communications, and planning and managing an annual conference. 2015 — Marketing Director for Centrum, a non-profit arts organization. Managed creation of publications and the scheduling and placement of advertising. 2003 to 2015 — General Manager, Port Townsend & Jefferson County Leader. Responsible for creating and managing company budget, reviewing expenses, managing projects, hiring and evaluating employees, maintaining company computer and phone networks, serving as the human resources director, negotiating and managing contracts, reviewing and updating insurance policies and managing benefits packages. Helped direct staff in news, advertising, classifieds, circulation and production. Was also called on the write stories and editorials. 2000 to 2003 — Editor, the Daily Triplicate, Crescent City, Calif. Responsible for the news content of five -day -a -week newspaper. Created and managed newsroom budget and directed staff. 1994 to 2000 — Reporter, editor for Port Townsend & Jefferson County Leader. Covered Jefferson County Government, wrote feature stories, edited publications. 1982 to 1994 — Reporter, news editor and finally editor of the Whidbey News -Times in Oak Harbor, Wash. Managed newsroom budget and staff. Career highlights • Reorganized the Washington Newspaper Publishers Association so records were complete and accessible, finances were stable, and programs were expanded to include coverage of the Washington State Legislature for member newspapers. • As a reporter at the Leader, my 1998 reporting on the conviction and imprisonment of a teenage Chimacum boy involved in a schoolyard brawl showed the boy was a victim of bullying and poorly represented by his attorney. The story prompted Washington Gov. Gary Locke to order the boy's release from prison. The story placed 24th in the nation for the Pulitzer Prize in investigative reporting. • Led reporting team following the placement of the Whidbey Island Naval Air Station on the federal base closure list. Coverage showed the Navy failed to apply its own criteria in listing the base for closure and the recommendation for closure was overturned by the Base Closure Commission. Education Bachelor's degree in journalism from Western Washington University. a" , °> CityOf port Townsend Application for Appointment to Port Townsend City Council Thank you for your interest in serving our community by filling the vacancy in Port Townsend City Council, Position #2. This application packet will be forwarded to all City Councilmembers to provide them information to make their appointment decision. All materials from applicants are public records and will be available on the City website. Some applicants may be asked to interview with the City Council and this will be scheduled at a public meeting of the City Council. Eligibility To be eligible for appointment, applicants must: • Reside full time in Port Townsend city limits and have been a resident for at least one year • Be a registered voter in Jefferson County, WA • Be a citizen of the United States and the State of Washington • Be 18 years of age or older Application Timeline The timeline for filling the City Council vacancy is as follows: June 5, 2024: Applications open July 5, 2024: Application and supplemental material due to City Clerk by 4pm July 15, 2024: City Council shortlists finalist candidates July 23, 2024: Interviews with finalist candidates (3-6pm) August 5, 2024: City Council deliberations and decision August 7, 2024: Communication of decision to community August 12, 2024: Appointed Councilmember sworn in/attends first Council meeting To be considered, your application must be completed and received by the City Clerk on July 5 at 4pm. Applications received afterward will not be accepted. Additional written information after this date will not be accepted, unless requested by the City Council. Application Materials Please submit the following: This application (starting on page 3) Answers to supplemental questions no longer than 5 pages • (Optional) Please feel free to attach a resume of no longer than 2 pages Application Submittal Please submit the above materials to: city � rOc, c�.Lft}tc� 1pt„ s or mail them to: Alyssa Rodrigues, City Clerk Councilmember Appointment 250 Madison Street, Suite 200 Port Townsend, WA 98368 Materials must be received by the deadline so please ensure extra time if you choose to use mail. Port Townsend City Council Appointment Application Page 1 of 3 About the Port Townsend City Council As the City's governing body, Port Townsend's seven elected part-time City Councilmembers establish City policies and laws, adopt an annual budget, approve appropriations, and contract for services. The Council hires and evaluates the City Manager, who is responsible for preparing a budget for the Council's consideration; recruiting, hiring, and supervising City staff; operating the services of City government; serving as the Council's chief adviser; collaborating with local, regional, state, and federal agencies; and carrying out the Council's policies, among other duties. City Councilmembers serve staggered four-year terms; roughly half the Council is up for election every two years. All Councilmembers are "at -large", meaning that they are elected by and serve the City as a whole as opposed to a specific district in the City. The City Council chooses a Mayor and Deputy Mayor from among its members at the first meeting of the new year following an election. The Mayor presides at Council meetings and represents the City at ceremonial functions and inter -governmental meetings. The Deputy Mayor presides in the Mayor's absence. They and the City Manager set the agenda for City Council meetings. Most City Council meetings are held on V, 2"d, and 3rd Mondays at 6:00 p.m. Occasionally special meetings are scheduled as needed. There are no Council meetings on Mondays that are legal holidays. City Council meetings, procedures, duties, committees, relations with City administration, and more are codified in Articles 1-7 in the City Council Rules of Procedure, here: Ihtt : �nrebllink.ciit of t..us Webl[..iink [) cViiew.as x?dbiid:::::0&d:::::2033:�..0 a e:::::1&cr=J.. p.../................................................................p................../.........................................../.........................................................IP......................................................................................................................g.............................................. Councilmembers may also serve on or liaise with Council committees, regional and local committees, and agency boards. Councilmembers also attend occasional workshops and conferences, particularly those most related to crucial topics like the Open Public Meetings Act. Serving on the Port Townsend City Council is a part-time position. The position includes a nominal monthly salary, compared regionally and determined locally by a Salary Commission, which is as follows: • January 2024: Member $725, Mayor $1075 • January 2026: Member $775, Mayor $1125 • January 2028: Member $800, Mayor $1175 As determined in late 2022, a Council majority is able to form a workgroup for health coverage and apply for medical benefits through the Association of Washington Cities. However, while that benefit remains possible, a current majority of Council has not requested coverage so therefore there is none. Such a determination can be made at the first of the year for the subsequent year. Port Townsend City Council Appointment Application Page 2 of 3 Applicant Name Application for Appointment to Port Townsend City Council Applicant Information Haney, Heidi I. Last First ResidenceAddress5509 Wilson St. mi Contact Phone346-444-0975 Emailhhaneyl207@gmail.com Are you 18 or older? yes Do you reside in the Port Townsend City limits and have you done so for at least 1 year?❑ ❑ yes no Are you a registered voter in Jefferson County? P-1 yes no The information is true and I affirm that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington. Heidi I. Haney Signature Please submit answers to the supplemental questions below, not to exceed 5 pages: 1. Why are you interested in serving as an appointed City Councilmember? 6/18/2024 Date 2. What is your understanding of and perspective on the City's most pressing challenges and opportunities? 3. What experience and skills would you bring to the role of a City Councilmember? How might you focus those skills and experience during your term? 4. Describe your leadership style. How do you most effectively work with others? 5. Describe your philosophy with public engagement. What matters most and what would you bring/add to the current way the City engages the community? How might you ensure that diverse perspectives are heard and measured in decision -making? 6. What is your understanding of our form of government (Council -Manager) and a City Councilmember's responsibilities? What's important to you in making sure the City Council, staff, and our community work most effectively together? 7. Describe what success looks like for you in this role and what it looks like for our Council and community. 8. What do you think your biggest challenge will be as an appointed City Councilmember? How do you intend to work through that challenge? 9. Is there anything else you want to tell us? (Optional) Please feel free to attach a resume of no longer than 2 pages. Port Townsend City Council Appointment Application Page 3 of 3 1) 1 am interested in serving as an appointed City Council Member because Port Townsend is fast growing and needs strong leadership. I have been involved in the community in many aspects and I love this community and its members. We are a tight knit group of people and I believe we all want what is best for the growth of this community and we all want each business and resident to thrive. Strong leadership that is able to see all sides of a situation and can be a good fiduciary steward for our City is the best candidate. I believe can fill that role. 2) My understanding of and perspective of the City's most pressing challenges and opportunities is that we need to help blend the line of understanding and education amongst the residents of this community. We need to help them understand why a project is helpful long term for the community, how it is being paid for, and how residents benefit from said project. My involvement in the community has led me to realize that many residents of this community receive misinformation or none at all. Sometimes because they choose not to seek the information and sometimes because they do not know how to go about finding the information. Instead of relying on community members to read long forms on the website, to have a liaison between the City of PT and its community members it is imperative. I believe it is very easy to get community member's buy -in when they understand the project's objective (long term and short term) and how it benefits them. Most members just want to know; "What's in it for me" and "who's paying for this and why." 3) The experience and skills I would bring to the role, as a City Councilmember, is my many years in management. Both middle management and Executive Management along with my business ownership experience. I also have served on three Board of Directors for various organization in the city. From these experiences, I have gained team -building skills, fiduciary responsibility skills, negotiation skills and many years of leadership experience. How I would focus these skills into my role would be to focus on helping folks find their common ground especially when there are so many sides to each equation. We cannot make everyone happy, but to have folks come together and realize we have more goals the same than different is a skill I believe I possess. I also do not hesitate to bring up tough questions and play "devil's advocate" if you will. I would be an ACTIVE Council Member and not one to just "fill a chair." I would put in the hard work to ensure our community is well cared for - for the present moment AND into the future. I would also actively research policy and law when necessary and to be assertive in reading through contracts that would seek approval. 4) My leadership style is one of LISTENING. In my many years of hospitality experience, I have learned to excel at customer service. I am very good at de-escalating situations. In my own business today, I deal with many personalities and it does take a certain type of talent to be able to handle each personality type with grace and wisdom. I have a knack for moving my personality to theirs in order to empathize, listen, and come up with resolutions and to create a bond or common goal. I used to teach relationship sales when I was Chapter Leader of Houston Emerging Entrepreneurs. In the class I taught folks how, with just a few questions, you could find out what is important to another individual. Once you know what is important to them, then you can help make what you are trying to convey fit into THEIR world, thus furthering the conversation and more than likely obtaining their buy -in. It is a skill! 5) My philosophy with public engagement is one of transparency. I believe we must be transparent with our community and respectful of their opinions and take advice from our community when it makes sense. Education is another area for public engagement that usually is overlooked. Sometimes our community is not as every council meeting, nor do they read the minutes or follow on Zoom, so there must be another way of public engagement. Whether its coffee chats or a column in the newspaper, or a Facebook group, engaging with the public in a transparent way with an educational approach is key, I believe. This is also the way diversity is heard and measured in decision -making processes. 6) My understanding of our form of government (Council -Manager) and the City Councilmember's responsibilities are to establish city laws and policies approve appropriations and contracts for services along with adopting annual budgets. The Councilmembers also hire and evaluate the City Manager who has a larger job of preparing said budget, recruiting, hiring and supervising City staff and many other duties. What is most important to me is making sure that the City Council, staff, and our community work together. Our goals are achieved more effectively if we are ALL pulling the same rope in the same direction. 7) Success in this role for me looks like a voice that can be a reasonable sounding board for when the Council and the community may get into a bit of a "log jam" and that I can bring the diversity of the community' s concerns to the table in a way that is helpful for the decision -making processes. I also see my role as a City Councilmember successful if I can help educate the community in a way that make them our partners and cheerleaders, not our adversaries. 8) 1 believe my biggest challenge if appointed as City Councilmember will be just learning very quickly the By -Laws and procedural process of the Council. I am a quick study, so I am sure I will be fine. I will dedicated some time to reading up on the procedures and processes and the formality of the ebb and flow of the meetings and our responsibilities. 9) 1 would really like to be considered for this position. I have wanted to be more involved with the community with every passing year. My desire only grows deeper with every passing year and every new community member I meet. I love being involved in the community and have taken Board of Directors positions to help groom myself for this role as a City Councilmember. With Aislinn's departure, I feel strongly that this is "my time!" I want to be a part of the solution, the change, and to help see Port Townsend into a thriving future without losing our " small town charm." I firmly believe with my community involvement and influence that I can be a participating Councilmember that actively leads by example the change I like to see in the world— and more specifically— our town! I/ eidi Haney 5509 Wilson St. Port Townsend, WA 98368 (346) 444-0975 * hhane. 1207 ,gmail.com Experienced in Leadership Top-notch Manager/Director with 20+ years of experience managing, recruiting, and training sales force along with managing/directing business relations and cost control under company budgeted guidelines. Excellent organizational and follow through skills with a high attention to detail. Experienced in managing/directing business relations/operations and special projects under National Directors, Senior Vice President, and CEO. Maintains excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality. Professional, mature, high-spirited, and energetic forward thinking leader with ability to multi -task in high stress environments. Proficient in fostering company cultures. • - •i q01�;- TIPSY GYPSY S.P.C. —Port Townsend, WA 2018 —Present OWNER Mobile bartending services for WA State, specializing in weddings, events, and guided wine education tastings and excursions. Party rentals. Approximately 75 events per year. PORT TOWNSEND VINEYARDS -Port Townsend, WA 2017 -Present SOMMELIER Manages tasting room and all aspects of wine education and training. EAGLEMOUNT CIDER & WINERY - Port Townsend, WA 2016 - 2019 TASTING ROOM ASSOCIATE Managed Tasting Room. SEAPORT LANDING by BONAVENTURE SENIORLIVING — Port Townsend, WA 2016 — 2017 EXECUTIVE DIRECTOR Licensed Assisted Living Administrator for 120-unit complex with 55 AL units. Responsible for overall operations and sales of the community and reporting directly to COO. HOLIDAY RETIREMENT -Vancouver, WA & Houston, TX 2011 - 2016 EXECUTIVE DIRECTOR Responsible for leading and directing the overall operation of the community in accordance with resident needs, government regulations, and our internal policies and procedures. Other tasks include maintaining excellent service quality, high occupancy, and meeting corporate financial goals within established budgetary guidelines. Regional Mentor for West District —training all new management teams and community sales leaders. Took two "lower 48" buildings to 95%+ occupancy and maintained high level of performance during tenure. CREDIT MONEY & LIFE — Dallas, TX 07/26/10—12/01/2011 PROJECT MANAGERIDIRECTOR OF RESEARCH & DEVELOPMENT Manage clients and their unsecured debts. Responsible for educating and enrolling consumers in our debt management program that utilizes forensic mitigation. Process all applications that go to the underwriter and attorney, handle clients in 42 states, keeping accurate records, and responsible for all follow through with the client. Writing and editing for our website content; also perform all live chat driven through the website. Write and manage social networking and blogging. Authored published blog articles. Project Manager over the research and developmental team for a new financial and life plan/coaching program to be launched in late spring of 2011. Fully responsible for the prototype production and release. Key member of marketing team. LOGAN'S ROADHOUSE, INC. — Abilene, Burleson, Lewisville, and Lake Worth, TX 8/20/06—11/07/2009 GNEREAL MANAGER Managed a casual dining restaurant of 100+ employees. Motivated staff to perform on a high level within a positive environment. Maintained an eye for detail in every dish, every day. Created an atmosphere where guest satisfaction and happiness was a priority. Managed budgeted labor and food cost. Drew action plans from understanding P&L documents. Trained cohesive teams of highly skilled managers. Trained and operated two new locations during tenure. DARDEN RESTAURANTS INC. (Darden Restaurants, Inc. Olive Garden) - TX, OK, KS 4/20/00 — 6/19/06 GENERAL MANAGER Managed a casual dining restaurant with 125 employees. Titles held were Culinary Manager, Service Manager, Sales Manager, and Beverage Network Leader for my region prior to becoming GM. My six -year tenure included training and opening five new restaurant locations in addition to working at four separate locations; being transferred each time for superior job performance. Education Argosy University, Dallas, TX BA Psychology pursued (3 credits shy!) GPA 3.89 Bradford School, Portland, OR Certified Medical Assistant Certificate GPA 4.0 Battle Ground High School, Battle Ground, WA Diploma GPA 3.0 im References Available upon request Applicant Name Application for Appointment to Port Townsend City Council Applicant Information Last First MI Residence Address W �� Contact Phone 5_ 41 ;2 ct Email i� a L-j o R— Aj C)v►1 Are you 18 or older? Do you reside in the Port Townsend City limits and have you done so for at least 1 year? es no Are you a registered voter in Jefferson County? `771 yes no affirmThe information is true and I will onstit tion and Laws of the United States and the Constitution and Laws of he Statof ,),Ais support ri the . ,.,... 1 Sigr U e ,"�_. Date Please submit answers to the supplemental questions below, not to exceed 5 pages: 1. Why are you interested in serving as an appointed City Councilmember? 2. What is your understanding of and perspective on the City's most pressing challenges and opportunities? 3. What experience and skills would you bring to the role of a City Councilmember? How might you focus those skills and experience during your term? 4. Describe your leadership style. How do you most effectively work with others? S. Describe your philosophy with public engagement. What matters most and what would you bring/add to the current way the City engages the community? How might you ensure that diverse perspectives are heard and measured in decision -making? 6. What is your understanding of our form of government (Council -Manager) and a City Councilmember's responsibilities? What's important to you in making sure the City Council, staff, and our community work most effectively together? 7. Describe what success looks like for you in this role and what it looks like for our Council and community. 8. What do you think your biggest challenge will be as an appointed City Councilmember? How do you intend to work through that challenge? 9. Is there anything else you want to tell us? (Optional) Please feel free to attach a resume of no longer than 2 pages. Port Townsend City Council Appointment Application Page 3 of 3 1. Why are you interested in serving as an appointed city council member? Over the last several years I have come to realize that I have great interest in being of maximum service to my fellow man and to my community. As a small business owner and long-term resident of Port Townsend I have a great interest in seeing our community continue to thrive in todays uncertain times. I feel I can be part of the forward momentum this community needs. As a general contractor I am very near the affordable housing issues we face. Serving on the planning commission has helped me become more involved in being of service to port Townsend. It seems to me that being a member of the city council is the next step forward. The opportunity to serve on various committees such as Infrastructure and Development, and behavioral health is exciting to me. At the planning committee level, we just don't have that much opportunity to serve on committees for a broader range of purposes within the city. 2. What is your understanding and perspective on the City's most pressing challenges and opportunities? Housing seems to be the single most pressing challenge we are up against. I am super familiar with these challenges on a personal level. As a general contractor I not only pay attention because it is my livelihood, but also because my employees struggle with living arrangements. I own some rental property and can discuss these issues from a very familiar perspective. I have a great interest in expanding my work to include building tiny homes and doing small developments. All of this is for the purpose of doing my part in helping ease our housing 3. What experience and skills would you bring to the role of a City Councilmember? How might you focus on those skills and experience during your term? I listen extremely well. I hear all sides of any given situation. I think through issues carefully until I am very clear on how to proceed. I have learned during my time on the Planning commission that each issue is always far more involved and that all related viewpoints are very worthy of consideration. I pride myself on waiting until I have all the necessary facts before weighing in on any given subject. This promotes efficiency by not unnecessarily repeating views. I find that many issues resolve themselves if we simply have the patience to hear the entire story before rushing to decisions 4. Describe your leadership style. How do you most effectively work with others. My leadership style is easygoing and relaxed. I listen carefully. I have empathy and try to understand the perspective of all sides. I try to avoid quick or rash judgement calls. Virtually every person has a reason that makes sense to them for whatever they do or say... My goal is to find that reason as much as it is to find a solution. So, the solution is fair and considerate of all. I have learned over many years of management that it is imperative to really hear where people are coming from and to be able to relate to them to be effective in working with others. 5. Describe your philosophy with public engagement. What matters most and what would you bring/add to the current way the city engages the community? How might you ensure that diverse perspectives are heard and measured in decision making? The answer to the previous question also describes my philosophy related to public engagement. Heck, it is my philosophy for living the best life I can. Just listen. I mess up far more stuff by talking than I ever do by listening. And If I listen, and I hear, and I am thoughtful I often find decisions are made for me. At the very least I then know my personal feelings on a given issue at which point I can articulate answers based on my personal understanding Just listen. And hear. 6. What is your understanding of our form of government (Council -Manager) and City Council members responsibilities? What's important to you in making sure the city council staff and our community work most effectively together? Google tells me that our form of government combines strong political leadership of elected officials with the strong managerial experience of and appointed city manager/ mayor. (Thanks, Google) I believe that members of the city council through listening to the needs of the community, combined with education and a strong sense of civic duty should be creating the best policies, ordinance, and vision for the community. Our manager/ and or mayor is appointed to oversee the administrative process. 7. Describe what success looks like for you in this role and what it looks like for our council and community. Success looks like ever increasing knowledge of how to work within our system so that I can be ever more effective. Being a part of creating policies that serve all of us. Helping Port Townsend continue to be the amazing place it already is and growing into the future. 8. What do you think your biggest challenge will be as an appointed City Councilmember? How do you into to work through that challenge? Still the biggest challenge for me is learning how to utilize my knowledge in the home improvement industry in creating proactive and useful legislation for our community. I have a ton of knowledge in the home building industry but in several years of serving on the planning commission I have come to find out that creating policy at even the local level is much slower and more cumbersome than in private business. I will continue to learn as much as possible about how to work within the parameters of city and state regulations to help promote and guide legislation and policy that helps serve all of us in our community. 9. Is there anything else you want to tell us? I have included a very short resume to help showjust how extensive my background in construction is. I believe this has helped provide much insight at the planning commission level. Recent discussion at the planning commission related to ADU, tiny home, and parking policy was certainly influenced to some degree by my knowledge in construction. My resume also helps show that almost my entire career has been spent dealing with many ideas from many different sources and helping guide any given situation to a successful end. I think dealing with the public in affordable housing is a natural next step for me. Neil Nelson 425 218 8429 .ai.% c_e. .0 rx..p a I_.co_m. Resume summary Currently, I am the owner of Piecewurx Construction in Port Townsend WA. Owner / project manager of multiple businesses related to home construction from 2000 to present. Very familiar with small and affordable home building requirements. Managing crews anywhere from just a few people up to 25 and more at a time. Superior communication and mediation skills. 2017 to present Owner of Piecewurx Construction and Remodeling, a Port Townsend based construction company specializing in new home and adu construction as well as remodeling. Responsible for a payroll of up to 25 people as well as large variety of subcontractors. Sales and public relations with clients, vendors, subcontractors, and counterparts in the industry is the primary duty I fill as owner. 2015 — 2017 Project manager for Square Top construction. Responsible for section 8 and low-income remodeling projects. Managing crews and subcontractors in a production type environment. typically, 10 units per week. 2013-2015 Project Manager for Green Pod Fabricators. Responsible for the construction of over 30 projects to various levels of completion depending on client requests. Managing crews and subcontractors while working with designers and engineers to provide high quality energy efficient homes on the Northern Olympic Peninsula 2000 — 2007 Owner of Piecewurx Construction. V iteration of Piecewurx. Responsible for sales of multiple smaller remodeling projects and managing crews of up to 10 people 1983 -1998 Sales rep for multiple nationwide vendors such as Stanley Works, Waxman Plumbing Industries, Angelo Brothers lighting. Also worked for a hardware industry merchandising company merchandising in home improvement stores across the country. Attended 2 years community college from 1991— 1993. Community Service, Currently serving on the Port Townsend planning Commission. Working to understand and provide productive insight to the current comprehensive plan review. Served on pre -approved design committee Speak regularly for 12 step recovery groups, drug court, and local treatment centers a" , °> CityOf port Townsend Application for Appointment to Port Townsend City Council Thank you for your interest in serving our community by filling the vacancy in Port Townsend City Council, Position #2. This application packet will be forwarded to all City Councilmembers to provide them information to make their appointment decision. All materials from applicants are public records and will be available on the City website. Some applicants may be asked to interview with the City Council and this will be scheduled at a public meeting of the City Council. Eligibility To be eligible for appointment, applicants must: • Reside full time in Port Townsend city limits and have been a resident for at least one year • Be a registered voter in Jefferson County, WA • Be a citizen of the United States and the State of Washington • Be 18 years of age or older Application Timeline The timeline for filling the City Council vacancy is as follows: June 5, 2024: Applications open July 5, 2024: Application and supplemental material due to City Clerk by 4pm July 15, 2024: City Council shortlists finalist candidates July 23, 2024: Interviews with finalist candidates (3-6pm) August 5, 2024: City Council deliberations and decision August 7, 2024: Communication of decision to community August 12, 2024: Appointed Councilmember sworn in/attends first Council meeting To be considered, your application must be completed and received by the City Clerk on July 5 at 4pm. Applications received afterward will not be accepted. Additional written information after this date will not be accepted, unless requested by the City Council. Application Materials Please submit the following: This application (starting on page 3) Answers to supplemental questions no longer than 5 pages • (Optional) Please feel free to attach a resume of no longer than 2 pages Application Submittal Please submit the above materials to: city � rOc, c�.Lft}tc� 1pt„ s or mail them to: Alyssa Rodrigues, City Clerk Councilmember Appointment 250 Madison Street, Suite 200 Port Townsend, WA 98368 Materials must be received by the deadline so please ensure extra time if you choose to use mail. Port Townsend City Council Appointment Application Page 1 of 3 About the Port Townsend City Council As the City's governing body, Port Townsend's seven elected part-time City Councilmembers establish City policies and laws, adopt an annual budget, approve appropriations, and contract for services. The Council hires and evaluates the City Manager, who is responsible for preparing a budget for the Council's consideration; recruiting, hiring, and supervising City staff; operating the services of City government; serving as the Council's chief adviser; collaborating with local, regional, state, and federal agencies; and carrying out the Council's policies, among other duties. City Councilmembers serve staggered four-year terms; roughly half the Council is up for election every two years. All Councilmembers are "at -large", meaning that they are elected by and serve the City as a whole as opposed to a specific district in the City. The City Council chooses a Mayor and Deputy Mayor from among its members at the first meeting of the new year following an election. The Mayor presides at Council meetings and represents the City at ceremonial functions and inter -governmental meetings. The Deputy Mayor presides in the Mayor's absence. They and the City Manager set the agenda for City Council meetings. Most City Council meetings are held on V, 2"d, and 3rd Mondays at 6:00 p.m. Occasionally special meetings are scheduled as needed. There are no Council meetings on Mondays that are legal holidays. City Council meetings, procedures, duties, committees, relations with City administration, and more are codified in Articles 1-7 in the City Council Rules of Procedure, here: Ihtt : �nrebllink.ciit of t..us Webl[..iink [) cViiew.as x?dbiid:::::0&d:::::2033:�..0 a e:::::1&cr=J.. p.../................................................................p................../.........................................../.........................................................IP......................................................................................................................g.............................................. Councilmembers may also serve on or liaise with Council committees, regional and local committees, and agency boards. Councilmembers also attend occasional workshops and conferences, particularly those most related to crucial topics like the Open Public Meetings Act. Serving on the Port Townsend City Council is a part-time position. The position includes a nominal monthly salary, compared regionally and determined locally by a Salary Commission, which is as follows: • January 2024: Member $725, Mayor $1075 • January 2026: Member $775, Mayor $1125 • January 2028: Member $800, Mayor $1175 As determined in late 2022, a Council majority is able to form a workgroup for health coverage and apply for medical benefits through the Association of Washington Cities. However, while that benefit remains possible, a current majority of Council has not requested coverage so therefore there is none. Such a determination can be made at the first of the year for the subsequent year. Port Townsend City Council Appointment Application Page 2 of 3 Applicant Name Application for Appointment to Port Townsend City Council Applicant Information Howard Theodore V Last First mi Residence Address 1505 14th St. Contact Phone (360) 672-5988 Emailiamtedhoward@gmail.com Are you 18 or older? Yes. Do you reside in the Port Townsend City limits and have you done so for at least 1 year?❑ ❑ yes no Are you a registered voter in Jefferson County? P-1 yes no The information is true and I affirm that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington. Signature Please submit answers to the supplemental questions below, not to exceed 5 pages: 1. Why are you interested in serving as an appointed City Councilmember? 07/03/24 Date 2. What is your understanding of and perspective on the City's most pressing challenges and opportunities? 3. What experience and skills would you bring to the role of a City Councilmember? How might you focus those skills and experience during your term? 4. Describe your leadership style. How do you most effectively work with others? 5. Describe your philosophy with public engagement. What matters most and what would you bring/add to the current way the City engages the community? How might you ensure that diverse perspectives are heard and measured in decision -making? 6. What is your understanding of our form of government (Council -Manager) and a City Councilmember's responsibilities? What's important to you in making sure the City Council, staff, and our community work most effectively together? 7. Describe what success looks like for you in this role and what it looks like for our Council and community. 8. What do you think your biggest challenge will be as an appointed City Councilmember? How do you intend to work through that challenge? 9. Is there anything else you want to tell us? (Optional) Please feel free to attach a resume of no longer than 2 pages. Port Townsend City Council Appointment Application Page 3 of 3 1. Why are you interested in serving as an appointed City Councilmember? Since moving to Port Townsend in 2021, I've found myself engaged in this unique community in deeper and more varied ways than anywhere I've lived before. It would be my honor to attempt to fill out the remainder of Aislinn Palmer's term to the same standard of public service she upheld on the Council. 2. What is your understanding of and perspective on the City's most pressing challenges and opportunities? Over the medium term, I believe the City's most pressing challenge is the same as most municipalities - responding and adapting to anthropogenic climate change and its associated environmental changes. In some ways this central challenge is also an opportunity - the Olympic Peninsula is relatively well positioned in terms of predicted climatic changes in this century, and will likely become an increasingly attractive place to live as other locations within and outside the United States become more and more severely impacted by extreme weather and long-term changes in rainfall and other atmospheric patterns. However, this relative advantage in the mildness of climate impacts also threatens to exacerbate one of the City's other most pressing challenges —ensuring an adequate supply of affordable housing —as Port Townsend and the surrounding area becomes a locus for migration. Yet this challenge in turn provides an opportunity to meet another leading challenge, that of building and maintaining adequate infrastructure in a rural setting, where low population densities create a limited tax base for the funding of public goods and services. If these challenges and opportunities are addressed comprehensively, Port Townsend and the greater Quimper Peninsula have the potential to be a model for the Anthropocene, becoming more diverse and dynamic while avoiding unsustainable and inequitable patterns of development. 3. What experience and skills would you bring to the role of a City Councilmember? How might you focus those skills and experience during your term? I would bring a range of nonprofit and public service experience to the Council, having worked with entities ranging from the Olympic Housing Trust and the Center for Environmental Law and Policy, to the National Lawyers Guild and the Oglala Lakota Tribe. This has involved engaging with law and policy in a variety of fields, through public consultation, lobbying, and litigation. It did not however prepare me to know how the verb `focus' is supposed to function with the nouns `skills' and `experience' in this question. 4. Describe your leadership style. How do you most effectively work with others? I like to think that I generally take a conciliatory approach to working in groups. I find it important to clearly and specifically identify points of agreement and disagreement within the group. By focusing on areas of existing agreement, groups can avoid unnecessary conflict caused by differences in phrasing or emphasis, more semantic than substantive. Making the effort to clearly articulate both existing consensus and points of disagreement provides an opportunity to see points of disagreement more clearly and work to overcome them when necessary, and generally increases the functioning of the group by refocusing it on the task or topic immediately at hand, which helps it to avoid getting lost on tangents or relitigating other issues. I also make a lot of jokes. These are always tasteful. 5. Describe your philosophy with public engagement. What matters most and what would you bring/add to the current way the City engages the community? How might you ensure that diverse perspectives are heard and measured in decision -making? As a foundational philosophical principle, I think the legitimacy of the exercise of administrative power flows solely from the democratic right to self-government. However, as a practical matter, representative government, in whatever form, can only ever approximate the ideal of complete popular autonomy. Representatives cannot avoid making judgements as to the best methods of achieving the greatest public good, and even the very nature of that good - neither of these things will be discernible directly from a clearly legible public will; among other reasons because these questions will always to some extent continue to be contested. Nonetheless, direct public engagement remains vital, not only to maintaining the public's sense of the legitimacy of government, but also as part of the process of designing and executing policy. Two things must be kept in mind in this process: first, that groups most likely to engage with government may not always represent the public at large, or propose solutions aimed toward the greatest public good - they may represent narrower interests and demand policies which will be to their benefit and not others. Second, that there may be specifically situated minorities which have legitimate interests which differ from the larger community, and which should be acknowledged and protected in policymaking. Ultimately, both of these issues are best addressed by attempting to make public engagement as broadly inclusive as possible, so that public officials view of public opinion and the public good is not distorted by the relatively active engagement of small factional interests, while the unique needs and interests of other groups do not go ignored or unconsidered. 6. What is your understanding of our form of government (Council -Manager) and a City Councilmember's responsibilities? What's important to you in making sure the City Council, staff, and our community work most effectively together? My understanding of the Council -Manager form of government is that it confers most of the administrative functions of municipal government to a civil service lead and directed by a professional city manager, rather than a single elected official such a mayor. The city council, and each individual council member, take the role of shaping the high-level structure and direction of city government, through the selection and supervision of the city manager, passing legislation, and committee work; and facilitating citizen engagement with the processes of governance through public meetings. 7. Describe what success looks like for you in this role and what it looks like for our Council and community. For me, success would look like the Council functioning as well between now and November 2025 as it would have if Aislinn Palmer had been able to complete her council term. 8. What do you think your biggest challenge will be as an appointed City Councilmember? How do you intend to work through that challenge? I anticipate my greatest challenge will simply be to balance the time commitments of City Council with my other work and volunteering. I intend to recommit to disciplined calendaring. THEO HOWARD 360-672-5988 11 iamtedhoward@gmail.com EDUCATION Washington University in St. Louis School of Law 2018 J.D. w/ Public Interest Certificate, 3.54 GPA Honors and Activities: > Recipient, Scholar in Law (full tuition merit scholarship) > Sustainability Chair, Energy & Environmental Law Society > Clinical work in Interdisciplinary Environmental Law Clinic and Urban Revitalization Clinic > Semester in L.L.M programs at Universidade Catolica Lisboa, Portugal University of Oslo, Norway 2013 M.Phil., Culture, Environment, and Sustainability, 3.09 GPA University of California, Santa Barbara 2008 B.A., Global & International Studies, 3.41 GPA EXPERIENCE Clallam Jefferson County Pro Bono Lawyers, Housing Justice Project Port Angeles, WA - Staff Attorney 2021- > Provide advice and representation to eligible low-income tenants. > Draft and file answers to unlawful detainer complaints and represent tenants in hearings. > Communicate and negotiate with landlords and their attorneys. Olympic Housing Trust, Port Townsend, WA - Trustee 2022- > Elected Board President as of 2024 > As Acting Secretary, kept minutes of Board meetings and draft resolutions. > Helped lead job search for organization's first staff members > Transferred organization's work to new digital platform. Center for Environmental Law and Policy, Seattle, WA - Legal Fellow 2019-2020 > Contributed to research and drafting of briefs in ongoing litigation. > Published interdisciplinary research in a professional journal of water law. > Participated in state watershed planning process as environmental representative. > Conducted extensive review of public records. National Lawyers Guild, Seattle, WA - Legal Observer 2020-2021 > Observe and record law enforcement interactions on behalf of clients at assemblies and demonstrations for potential future use in civil or criminal litigation. > As a lead, coordinate other observers on the ground and instruct them on NLG protocols. Great Rivers Environmental Law Center, St. Louis, MO - Legal Intern 2017 > Conducted policy research on renewable energy financing for low-income residents. > Prepared brief on bird -friendly ordinances and building design. > Drafted comments to Missouri Department of Natural Resources. Oglala Sioux Tribe, Legal Department, Pine Ridge, SD - Legal Intern 2016 > Drafted memoranda on issues of tribal sovereignty & civil jurisdiction. > Prepared position paper on regulation of in situ leech uranium mining. > Categorized & notated statutes as part of recodification of Tribal laws. Tvergastein: An Interdisciplinary Journal of the Environment, Oslo, Norway 2011-2013 Founding Editor and Editorial Coordinator > Served as contact person with authors throughout submission and revision process. > Coordinated editorial board's review process and finalized articles for publication. KPTZ 91.9 FM, Port Townsend, WA Radio Host and Programmer 2023- KCSB 91.9 FM, Santa Barbara, CA 2008-2009- 2020-2022 Radio Host and Programmer > Hosted weekly Sunday afternoon World Music radio program, fielding community calls, recording publishing rights data and ensuring compliance with FCC regulations. Returned to program and co -host Saturday afternoon music and discussion show. City0f Port ' m�10 Townsen Agenda Bill AB24-121 Meeting Date: August 5, 2024 Agenda Item: XLC ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Jodi Adams, Director of Finance & Technology Services Date Submitted: August 5, 2024 Department: Finance Contact Phone: 360-379-4403 SUBJECT: Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations CATEGORY: BUDGET IMPACT: ❑ Consent ❑ Resolution Expenditure Amount: ❑ Staff Report ❑x Ordinance Included in Budget? Yes ❑ No ❑x ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: First quarter of the year is the initial opportunity to review funds, projects, and expenditures that were not included in the adopted budget. Supplemental appropriations are required to provide the needed resources to support operations and capital projects. There are many reasons why supplemental appropriations are needed. • The timing of expenses across budget years requires the spending authority to be carried forward. • Additional expenditures emerge as new information or activity occurs that was not previously known or available when compiling the current year budget. • Increased costs due to supply chain issues, labor shortages and inflation factors. • Unforeseen emergencies. • Obtaining legislative authority for the proper management of funds in the general ledger. A noticeable impact in the 1st supplemental budget for 2024 is the number of capital projects requiring the expenses to carry forward from the 2023 budget. This reflects the lost productivity the organization is experiencing because of the historically high vacancy rate. The result is both operational and capital project work remaining on the books and work pushing forward into subsequent years. This also impacts the interfund transfers either delayed (as in for 2023) and increased due to increased project funding as in 2024. This budget supplemental includes utilization of consultants to keep work moving forward. Consultants, when used in conjunction with full time staff, are an effective tool in the work process. The key is to find the right balance, as consultants require full time staff to effectively manage their work. Professional services include support staff in the Finance Department that will cost the city in excess of $250,000 that was not budgeted for. Finance is down almost 50% staff due to hiring challenges and medical leave. We are working feverishly to replace the missing staff and hopeful of having those out returning in the 3rd quarter. Consultants are also needed to provide legal support due to the City attorney resigning in February and support of public works. Also included in the budget supplemental is corrections to the projected ending fund balances in 2023 that were used in the 2024 budget. And finally, the budget supplemental includes requests for expenses that are higher than anticipated when the budget was put together or are the result of an unforeseen circumstance. Expenses include: 1) increased interfund transfers to cover expenses in multiple funds (General, Water/Sewer) 2) Increased interfund transfers in ARPA (rolled over from 2023) 3) Establishing the TBD fund both revenue and expenditures 4) equipment purchases and 5) budget preparation cleanup (numbers not matching etc.). The 1st supplemental detail is attached for your review. The supplemental budget ordinance is presented on August 5, 2024, for a first reading. The second reading is scheduled for August 19, 2024. ATTACHMENTS: 1. Ordinance 3337 2. City of Port Townsend 2024 Supplemental #1 Detail CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve the first reading of Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations. ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Ordinance 3337 Page 1 of 2 ORDINANCE NO. 3337 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING 2024 SUPPLEMENTAL BUDGET APPROPRIATIONS WHEREAS, for some capital projects, funds appropriated in 2023 were not spent either due to project delays or project changes; and, WHEREAS staff recommends "carrying -over" those funds not spent in 2023, and appropriating them to the same projects in 2024; and, WHEREAS new or unforeseen expenses were not identified at the time of compiling the 2024 budget; and, WHEREAS staff recommends appropriating funds for the new and unforeseen projects or expenses as identified for 2024; and, WHEREAS projected ending fund balances have been calculated with 2023 yearend closing and need to be corrected; and, WHEREAS, the City Council reviewed the supplemental budget on August 5, 2024, and considered the matter further on August 19, 2024; NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do ordain as follows: Section 1. The supplemental budget for the City of Port Townsend, Washington, for the fiscal year 2024, is adopted as set forth in the document entitled "City of Port Townsend 2024 Supplemental 41 Detail," a copy of which is attached as Exhibits A & B, making revenue and expenditure revisions. Section 2. This Ordinance shall take effect upon its passage, approval, and publication in the form and manner provided by law. Ordinance 3337 Page 2 of 2 ADOPTED by the City Council of the City of Port Townsend, Washington, by a vote of the majority of the City Council plus one, at a regular business meeting thereof, held this 191h day of August 2024. David J. Faber Mayor Attest: Alyssa Rodrigues City Clerk m a o o 0 c d c v v c� o m Ln v O N O M c - M N G m N W O O N 00 O V L r N O N t0 @@ 00 'a m ur-� u°Oi cc I� v o O co a m G _ _ _ _ w N _ _ _ w ae 0 � N M W N N N Q w W _ 'O O Lfl O O M LL� O O O t0 0 z 0 � �XXCC tD O _ _ _ O _ O O M M cc _ _ _ O nI. _ N t0 M C1 Q m E X4 in a = N H N O W o M o N m M V a 0 �' _ r �? --� ro O V ro O M @ X x W _ o V _ o 0 _ _ m N In Va _ _ _ _ _ _ _ _ _ _ _ cd N t^O M u�'� V 00 cc _ _ _ _ _ m N N r -Q y O- _ _ _ ON V M O V 00 N _ Of M _ tM0 1+ IN+ 00 G - V _ _ _ O V W R r -i W _ _ _ _ _ _ � _ Q = N t0 o) N m W L N m rn o N O� E p' O Lq m mN v Ln _ m� cc a u a A a a m U � w � y OMOV wVMOV M0>W O L _ LO ON m M- MVCO V Qi -N _ _O _ O Oi N N (O V M V m — cro uNi v o o r�i P rn = _ _ _ _ _ O L _ _ G G r t0 Y'i W N M M � Q G N O1 m N� m N r VGG � 0oo_ COO UG N __O4_r�4 O V O M _ O _ N m a v c N � N W w a w a d c c rn � � a C7 ro o W Z l c � U a x d w W U fl.wm c c m m 5— Z.� —aoi .Z Li E fl. m E O .Z W ao — N O U N N W y O fl. '� .co- i J Q O y d a y . .o E Q W O E- y d - m m w w aEEE U -a UEo ate W MAR, od`o E E mc d '� w y .-. .-. EEmEyE OC7 J J LL Q U U C7 (n Ci C7 (n O W d~ LL Lib W LL U O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O C O - �f'J O - O O O O O O O O O O O - O O O O O O O O O O O - O O O O O O C Q m N O O N O O O O O C O O- O - O O O O O �fJ O O �fJ O O O O O O O O O O O O �fJ O O M O O O W O O O OO � M eT W OO Q � N N N m O N O) O O C C O) O) O O O O O O O O O O O O O O O O O- O O O O O- � W ry O (O O (O O M O M q' O O O O O O q' O O M N M N O O O O O O O O O O W Z 0 m O O — O — O — O — O — O — O — O — O — O — O — O — O — O — O — N — N — N — O u) W O O O O O O O O O O O O O O O O O O O _ O � O � U Q d LL m X a Q d C7 m � Fo- E o r � U � m N V! O O m m m O w E E ~~ ~ y Q Z •-- LL _ O _ O N N c6 E m m m m m O. N O. N � W ml o o c E E E E E E E E E E 2 2 >, E E E E E H [if CO .G Q O O O O O O O O O O O O O O O O O O O O � O O O O O O O O O O O O O O O O O O O O O O O O O N O N O O O O O O O O O O N C O N � Q 0] O � O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q � N m O N E O) N (O (O (2 (2 (O O) M 0 (n Z -m A?M C M C M C M C M O M O M O M O M O M O M N M O O O O O O O O O O O O O O O �2 �L W 0 W Q A LL A ry O N G ~ � C a � O � E O m o O O � O +-- C lL O Z+ LL N C1 fH 75 m U Im C O c m m m m m E E E LL E a� a� a� a� M .-. d r a w w r r m 0 0 0 0 0 O — p O m w T y � m N m aQi C E .0 U U U U 4- N N m N Y `m d 00000 fn o Z a J .=� Ll o 0 0 Z 0 Z d o d 0 0 o O O O O O O O O O O O O O O O O O O O o o O O O O O O o 0 0 0 I� O� O r' O O O O_ O O N O U C Q m p p C O O V O O O O O O p p M O O M Q � N m O N C �f) O O C O (O O C O O N O N O N O N O N 0 N 0 CG 0 (O O (O O (O O (O O (O O O O V% M O) O N - r7. - 0 O) - 0 M - 0 M - O M - O M - O M - O M - O- M - ti - W 7 - W 7 - W q' - N 17. - O O')) O O 2 O O N M M M C M C M - M - M - M C M C M N M O) O) O) O) O) O) O) O) O) O) O O 0 A m O O O O) �— O) �— O) �— O) �— O) �— O) �— O) �— O) �— O) �— O) '� d) O) O) O) O) O) O W _ fn O. � C � O Z E N �- G 'N G c6 'C c6 i6 i6 i6 i6 i6 i6 i6 "a6 A CJ CJ CJ CJ 4- m ^ ~ � O N N N N O) ��- m cn O U Z c6 a w c6 a c6 a c6 a c6 a c6 a c6 a c6 a a6 ne m C7 C7 (7 (7 m .-- H � N c O N � Q 0] p p O O p p p p O O O O N O O O O p) L2 m O O M N Q � N m O N O O (MO I? O O O O O N 0 O 0 O 0 O 0 O W N O O O O O O O O) .�- O O) O) 0 Z M M M M M M M M M (n O O O O O) O O) O O O O O O O O O O O O O O O O = m O O W W O N y O a` d O C7 a y U m m U m m O m O O m o � 0 `m 3 3 m O U (n (n '� ' ' E O c o o� 6 (n H U' H fn O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 o 0 0 0 0 0 0 0 T N O (O M O C N O O U C Q m O O O O O O O O O O O O O O O O O O O O O O O O O O d d I� M O O N O O O N O O) M O B O O O O M M t0 O Q � N m O N N C C O I� M M C C O (O O O W �fJ � fJ � fJ M c? c? W M M M M M M M M M O) O) O) M O) O) M M W O) W � C N O LL N d LL LL LL C p 15 N w 05 O o O � U C 0 d N G 4 � � � N N � fn A O� A fn C •-- N O A � 0 0F, � N �j O O LL o c Z 0 0 E€ m O E m cr � U H O � 00 O d O W � O O O O O O O N O N U c O N � Q 0] O O � N O O O O O O O O Q � N m O N O O O O M O = Z M M M O O M � O = m N N O (n M W Z C C C W WLL > LL LL � fH 4- � d d o. y � d � c w m o m N F' o c N _ N ~ LL eT N t? C O C N o 'L �w U 0 m o d d O m u U u w5 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O = U C O � Q m N O O O O O O O O �fJ O O O O t0 Q � N m O N W C O �fJ C O 0 O 0 0 O 0 0 O 0 0 O 0 0 O c�) M M M M O O O O O O W � O X m C O a N O O .pa a > (6 c7 O {p 3 U v W = U O O c6 w N .O A O E c6 N ~ _ N �� = fn O tom} cn O) c. W N y C O y E c6 O ¢ O N m O � _ H O [if W O O O O O O O O .G O �fJ O O O N �fJ O N O N U N O C N � Q 0] N O N Q � N m O N W y O O O O O O O N O O N O O) O O M O O) O O 4 O O) O O W O O) O O O O M 0 ro ro ro ro ro ro O Z M M M M M M M u) �. L^ O O M O M O M O M O M O O O W = N m O N (n W O � Z W � LL O i F- O .y N r U N O d O ~ y C W L H O N F ' N y c6 = T N O .y E d O 0 0 O O O 0 O O O 0 O O O O O O O O O O (O O O C W O O N O) O O (O O O N t0 O O IA OD � U C O O Q m O O O O O O O O O O O O O O O O O O O O N m O N a W C ro �1S M ro d (O M q C C9 M C9 C C9 �1S M C9 <r <r <r <r <r w z 0 E2 o 0 0 0 oU w � o ati Z C o c m d � co LL C W d� ci 3 E w Z a in cn U V •-- Y Y W N M N c6 U a N W g � w 2 Z 2 Q o. � � a W O O O O O O c6 r 0 m m m N O c N � Q 0] O N O � � M � � Q � N N m O N W � O N � M 0 z M W m H 0 a -I a'S W Q :D Z m A co VI W W C u'i F- 00 F- VI o � 'o Q � N y U j — U fb � N N O � _ � O O F o O C N `m A � C9 N c6 � F- � C p � d m � C City0f Port Townsen Agenda Bill AB24-122 Meeting Date: August 5, 2024 Agenda Item: XLD ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King, Public Works Director and Jodi Adam, Finance Director Date Submitted: July 31, 2024 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending Port Townsend Municipal Code Section 12.50.040 "Transportation Improvements Funded" CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑x Ordinance Contract Approval ❑ Other: BUDGET IMPACT: N/A Expenditure Amount: $ Included in Budget? Yes ❑ No ❑ Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: In 2023, the City of Port Townsend voters passed a 0.3% sales tax increase to generate funds for investment in City streets. The new sales tax increment is estimated to generate approximately $800,000 per year. Early in 2024, the City Council assumed responsibility of the District and thus all funds management is performed by the City of Port Townsend as part of normal City business. Tax revenue received through the Transportation Benefit District is restricted for use on street project. More information about eligible and planned uses are available on the City's website at b,lt,p /Z-gJ..ypfp .... /;t cy,t ,. In order to track the expenditure of funds, City staff recommend creating a special revenue fund called "Transportation Benefit District" in which all revenues will be deposited. The special revenue fund also enables tracking of expenditure for street related uses with clear accounting for public transparency. Given this is the first year of the Transportation Benefit District, allocation of funds have been focused on leveraging grant funds. Attached is a matrix of all funds committed through grants, but not necessarily obligated. If the City were to obtain all the grants applied for, the matching funds would be over obligated. This rarely happens, and thus tracking of matching funds and investments is an ongoing process. Real Estate Excise Tax is also tracked for capital project planning purposes. The attached matrix provides recommended allocation of funds. Transportation Benefit District funds can be used for any street project. The following excerpt is taken from the TBD facts page used during the vote process last year. The distribution of investment of funds is split between road repair, sidewalk improvements, and grant leveraging. The attached matrix provides tracking of how fund investments match these categories as the investment relates to the following categories. Ercerpt fauna the C 11V's m ebsne on nre a f f ]M funds. lrttps://cityo�z�t.rrs/clad �rcts This agenda item simply creates the fund for tracking. Actual allocation of funds happens through the budgeting process. This introduction to the fund allocation recommendations is important for decisions on existing projects and for the 2025 budgeting process. The attached matrix provides a 3-year projection to help with high level review of how funds are expended. This projection is based on some assumptions. It also demonstrates that at least 62% of the funds to date are planned for roadway repair, rehabilitation and preservation. This table also illustrates that most of the funds are leveraging grants for sidewalk and other non -motorized improvements. Staff recommends, adopting this ordinance to create the fund and welcomes feedback on the allocation of funds in preparation for the 2025 budget and several of the other agenda items on this August 5t" agenda. ATTACHMENTS: 1. Ordinance 2. Transportation Benefit District / REET Funding Summary CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve first reading of Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending Port Townsend Municipal Code Section 12.50.040 "Transportation Improvements Funded" ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: w z 0 zo 0 E E E O a H C O O N _ E o a Y m O 7 o b° 3 _ o a n o m 0 ry 6 rli v v Y Y o � a a z a n v o 0 a a E " " a o Y Y 2 o o a Q o Qo 3 a = u 'o 'o w o o c �+-' o a T v p O 2 2 N a O O a a u a o o rip rip o v a o 3 v o a 0 3 3 •' 9 T +_' rp a v o o a o `�° o°1u O o o •� v c T rO p o a a 9 T T i T T +u' o v v- v E o rli m 9 _ Y Q v== o Y o a j z o o m o- z z z - V ii a vi a a wle:) r}}ejl x x x x x x x x x x aNis x x x x x x x x x x x x x x v "EE tlOtl/Nlem8pl5 i x x x x x x x x x x x x x x x x x c o 43;ell ;ueJ9 m x x x x x x x x x x x x x x ~ •nJasaJd o x x x x v F•geyay x x x x x x neday x x x x x x x y o •- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 vi o 0 0 0 0 0 o vi o o vi vi 0 0 0 o o o o m ry m O a m --- ------ — — .n v •E o 0 0 0 0 o o 0 vi vi vi m ry ry ry o vi � E O V ti U} U} U} U} U} U} v � a o 0 0 0 0 0 0 0 vi vi vi o 0 0 0 0 o vi m E 0 ti 0 0 0 o o v E O c E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 vi vi vi vi o N vi vi N o 0 0 0 0 0 0 0 o N o vi o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m � a o t y a Y ^' > > 3 3 _E2 u o a m j V a H m 0 p O > Q Y~ N E V w m o -o G > .3 .0 .0 o rp 3o V-v -- a E O� t d C y O - .• v- m u o v ou v v y o o v r a E E v L E t - > Y Q n n 0 rp a rli v a _ v v Y v a H a = 3 z z- y a v o `o o a o u o a o Y z °Tiu 0 n n v v 0 c v v a n .�°- o >• rli vi o v v j.>_ - o z 2- bu V1 V1 - N C= t N N V V V1 V1 Q H> a .� l7 v v t m Q a oF t y �' V O L oN J J o o t U V V T T rap 0 0 0 0 0 0 0 p_ Y H H 3 D O Vt V C tp C C Y N H N l7 e 0 O O Ordinance 3338 Page 1 of 2 ORDINANCE NO. 3338 AN ORDINANCE OF THE CITY OF PORT TOWNSEND REGARDING A SPECIAL REVENUE FUND FOR TRANSPORTATION BENEFIT DISTRICT SALES AND USE TAXES AND AMENDING PORT TOWNSEND MUNICPAL CODE SECTION 12.50.040 "TRANSPORTATION IMPROVEMENTS FUNDED" RECITALS 1. The City Council of the City of Port Townsend has the responsibility under the Constitution of the State of Washington for the construction, improvement, maintenance, protection and operation of public ways within the corporate limits of the City; and 2. The City of Port Townsend approved Ordinance No. 3319 on July 24, 2023, establishing the Port Townsend Transportation Benefit District with the same boundaries as the corporate limits of the City pursuant to chapter 36.73 RCW; and 3. The City of Port Townsend approved Ordinance No. 3334 on March 18, 2024, whereby the City assumed the rights, powers, functions, and obligations of the Port Townsend Transportation Benefit District; and 4. Transportation benefit districts enable the levying of additional revenue sources for transportation improvements that are consistent with existing state, regional, and local transportation plans and necessitated by existing or reasonable foreseeable congestion levels; and 5. There is a need to create a special revenue fund within the City's budget to administer the tax levies previously authorized to be collected and expended by the Port Townsend Transportation Benefit District; and 6. The City Council finds that the public interest and welfare would be satisfied by amending the Port Townsend Municipal Code to establish a Port Townsend Transportation Benefit District special revenue fund for the administration of tax levies collected by the Port Townsend Transportation Benefit District. NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Amendment. Section 12.50.040 of the Port Townsend Municipal Code is amended as follows: 12.50.040 Transportation improvements funded. The funds generated by the transportation benefit district shall be used for transportation improvements that preserve, maintain, and operate the existing transportation infrastructure of the city, consistent with the requirements of Chapter 36.73 RCW. The funds generated by the transportation benefit district shall be held in a special revenue fund to be known as the transportation benefit Ordinance 3338 Page 2 of 2 district fund. The funds may be utilized for any lawful purpose under this chapter; but all funds raised through the TBD shall be expended only for such preservation, maintenance and operation in accordance with the provisions of Chapter 36.73 RCW as the same exists or is hereafter amended. The funds expended by the district shall preserve, maintain and operate the city's previous investments in the transportation infrastructure, reduce the risk of transportation facility failure, improve safety, continue the cost-effectiveness of the city's infrastructure investments, and continue the optimal performance of the transportation system. Additional transportation improvement projects may be funded only after compliance with the provisions of RCW 36.73.050(2)(b) following notice, public hearing and enactment of an authorizing ordinance. Section 2. Severability. If any provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. Section 3. Corrections. Notwithstanding any provisions to the contrary in Chapter 1. 01. 015 of the Port Townsend Municipal Code, staff and the Code Reviser are authorized to update and incorporate changes adopted in the Port Townsend Municipal Code. Staff and the Code Reviser are further authorized to make non -substantive edits related to numbering, grammar, spelling, and formatting consistent with this ordinance Section 4. Effective Date. This ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 19th day of August, 2024. David J. Faber Mayor Attest: Alyssa Rodrigues City Clerk City0f Port Townsen Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB 24-123 Meeting Date: August 5, 2024 Agenda Item: XLE ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: August 2, 2024 Contact Phone: 360-379-5090 SUBJECT: Street Rehabilitation Budget Authorization utilizing Transportation Benefit District Funds for portions of Jefferson Street, Sheridan Street, and Cook Ave. CATEGORY: ❑ Consent ❑ Resolution ❑x Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $150,000 Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: The voter approval of the Transportation Benefit District has opened the door to city investment in street repair, rehabilitation, preservation, and non -motorized improvements. The street network in Port Townsend needs a lot of work in many locations as outlined in the City's Comprehensive Street Program. This program is the basis for the information provided regarding the voter's approval of the Transportation Benefit District 0.3% sales tax increase in 2023. b.!t se//&t of Lus/engage t/p e/com rehensiive-streets- ....fig. ram Staff is recommending early investments of TBD dollars in its first year to repair two small areas where the pavement has failed and one area to augment 2023 banked capacity street work by city crews. The locations are as follows. 1. Jefferson Street — between the Co-op and Penny Saver. This location has experienced complete street failure and is one of the highest areas of resident concerns. This short section of street can be rebuilt to tie into the recent Kearney Street ADA improvements and paving. 2. Cook Avenue — near Peary Avenue. The City recently fixed drainage in the area which was causing street failure. This location is a continual challenge for city staff to maintain pothole repairs. 3. Sheridan Street Intersections between Hastings and Umatilla. The 2023 banked capacity work currently being performed by city crews is in preparation for a chip seal treatment of Sheridan Street. Intersections are often locations where street failure occurs due to turning vehicles. Staff recommends paving these intersections ahead of a chip seal for street longevity. This work would be coupled with current investments associated with the 2023 banked capacity budgeted work. The estimated cost for these three locations is between $150,000 and $200,000. The street fund budget includes $60,000 for spot location work and thus augmenting the budget is necessary to make repairs in these three locations. Paving intersections requires large paving equipment. If approved, staff will contract with paving company providing the lowest price quote. Please refer to the agenda item concerning the TBD fund creation for a complete accounting of the TBD fund projection commitments. Below is an excerpt showing $150,000 for this action item. RiEET TR10y Rdecor n mn-en d' Projiect Arnownt Committed Cr6Rilgsat-edl Comnmittedi CbIllig'atberl u Trai7spartatlian KearneyStreet-g'rantrmatch 75,3001 S 75,C07C J Tyler Street Pavement Preservat'ion(TIIR3) 75,3010 5'75,3010 Tyler Street - Street reconst.And slidedallk S 145,1 5 145,0CC Wash'iinnten/VV allkerS'iidewsallks(TIII5/) 75,13001 S 75"(107�iC Lawrence -Tyllerto Harrison (TIII13C.S.) 'go, ITC110 90,13010 5W,WO R3'0'sc. Rd and 19th (H�SIIIP) 2�5,130101 15,CfOC 16th HSIIP 75,13001 $ 75,DE1101 SR 13msJ cp HSIIP and E3'0'ke Ped 75,130101 5 '7'5,1 Law rence-HarrliisarrtoWaIII kerZ024TI11B JAP 52�5,13001 52�5,13001 Lawrence -WallkerTIIB C5 21C'6,5 Ch'0'R Seall Arrer'0'alll Pavement Preservat�on (7 3971101,1Dclil01 �S 130a .232.6 CII Seall (P,arnter �md'iitl7 County Crews) SC,Q DID 50,600 2132,5 Street Repa'iir 101�0?�Tq��O? 1� ,, 2132,6 Street ReRa'0'r 4001,11 430,WO .23.255"iidevdallk�Tra'ffiiiccalllrm'iin,g 5C,QDIC 50,600 21326 S" d eve a ll k,�Tra PP'0' c ca 111 rm'0' n,g 5U,, i 50, S54AAct lion PIIain $, 356002+ :2324 TBI Street reconst. Cook Jefferson, Sherliide $ 10701 CC 01 $, 150,600 R3'ii sco ve ry Road 14C,, 3010 140D,0 ODT - PIIan for Larry Stott to Fort S 25,3001 $ 25,005 Slims Way Cehes'0''veA.rter'0'al1StreetPllain 35,130101 5 asow Park'iiun,gStudy S 12�C,M1101 S12�C,l10J110 J �Cenerall CaR'mtall J RCCY - Golf Park S 260" E110 S lK1,00111 RC,O, - Hall Park 5C,,ISqll01 S �SCi,C?7"01 J Ka Ta'ii Restrooms J S 301DDI01 S 3C,, TOTAL 5 2„97'0,130101 S 2:25,0010 S37'5,1607113 S 565,130101 S Staff recommends approval of this budget authorization for investment in Jefferson St, Sheridan St., and Cook Ave. ATTACHMENTS: N/A CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Motion to authorize the City Manager to proceed with investments in spot pavement rehabilitation on Jefferson Street, Sheridan Street, and Cook Ave. in an amount not to exceed $150,000 of Transportation Benefit District Funds. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: City0f Port ' m�10 Townsen Submitted By: John Mauro, City Manager Department: Administration Agenda Bill AB24-124 Meeting Date: August 5, 2024 Agenda Item: XI. G ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: July 31, 2024 Contact Phone: 360-379-5043 SUBJECT: Resolution 24-029 Noticing a Public Hearing Date to Consider Dissolution of the Fort Worden Lifelong Learning Public Development Authority (PDA) CATEGORY: BUDGET IMPACT: ❑ Consent ❑x Resolution Expenditure Amount: $ N/A ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-012 GF - City Manager SUMMARY STATEMENT: Included in Budget? Yes ❑ No ❑ The Fort Worden Lifelong Learning Center Public Development Authority (FWPDA) has struggled since its inception to gain long-term financial viability. Despite changes in structure, enhancements to financial oversight, a sea change in collaboration among all parties, and a recent and robust strategic planning process, the FWPDA is unlikely to maintain viability beyond the end of 2024. This item before you considers setting a public hearing date to consider dissolving the FWPDA at their request as a way forward toward a better, more stable future for the Fort. Background The Fort Worden Lifelong Learning Center Public Development Authority (FWPDA) was originally chartered by the City in 2009 and then reorganized in 2011 "to provide an independent legal entity to manage, promote, develop, secure funding and enhance Fort Worden State Park." As an independent legal entity, it works in partnership with Washington State Parks through a Master Lease agreement (2013) to operate and manage the properties within the 90-acre main campus. Through this arrangement, the FWPDA provided property management and hospitality functions until 2022 when fundraising and hospitality functions were split out into separate entities (Fort Worden Foundation and Fort Worden Hospitality, respectively). A number of partner organizations, as tenants to the FWPDA, contribute to the lifelong learning center mission as well as to the vitality of the Port Townsend community and region. Many are listed here: se//fortwordeneor /our-stor trashed/onsiite- ro rams/. A more detailed historical overview, although still a summary, is provided in the recent Strategic Plan developed this past 6 months and available here: :.p ..// ..:. y/ c�u. men-t ,n;ter/ ii / 07/F rt- Orden S-tr ; e iic-Pllan-72324- FI AI....-REPORT?biidld::::. Recent City Involvement The City has respected the independence of the FWPDA to operate the campus and to manage their financial affairs but has played an increasingly important role in providing financial oversight over the past 3-4 years. For instance, in 2021, the City Council adopted changes to the Port Townsend Municipal Code (PTMC 2.80 and 2.84) with a focus on enabling greater financial transparency and solvency, therefore also bolstering public confidence in the fiscal management of the State Park's asset. These actions established a financial reporting structure and timeline, including quarterly and annual reporting, budget oversight, ongoing financial planning, and a City Council liaison as part of the FWPDA Board. In 2022, the City endeavored, often unsuccessfully, to participate in and understand a range of operational changes made by the FWPDA, including the splitting off of hospitality and fundraising functions as well as the development of various lease agreements between the FWPDA and partners and consolidation of debt. In 2023, with growing concerns raised through the City's financial oversight role and using the new mechanisms available to it through the code changes agreed by City Council in 2021, the City initiated and drafted a corrective action plan for the FWPDA. This plan shifted format to become a Memorandum of Understanding (MOU; Attachment A) between the FWPDA, the City, and State Parks that was approached and drafted more collaboratively. The main purposes of the MOU were to identify issues of mutual concern and work toward desired outcomes and changes required to achieve the outcomes with specific actions, metrics, and accountabilities. The MOU has helped guide further work and discussion, with many items completed and in progress. That said, the resignation of the FWPDA Executive Director before the MOU was executed and turnover of key finance and administrative staff at the FWPDA contributed to lack of progress. A new interim Executive Director and new PDA board members have been highly instrumental in delivering on a cogent and concise strategic planning process and in daylighting the financial realities with a clarity and lucidity that was previously absent. This helped progress an Interlocal Agreement for the City to provide, upon request, a variety of operational, utility, and public meeting services at cost; it allowed for better coordination on the FWPDA making utility payments despite cash flow difficulties; and it helped spark an opportunity for City/Lodging Tax support for an Economic Impact Study that was sewn into the strategic plan. Unfortunately, the clarity, progress, and greatly enhanced partnership is a silver lining, as the runway for new approaches and gradual financial stabilization has dramatically shortened with cashflow not likely to sustain the FWPDA through the autumn and their very existence becoming increasingly unlikely. A highly useful summary of these largely structural issues and constraints (as well as key recommendations) are articulated in the recently adopted strategic plan, here: .b.!.t. se//fw ._ .....c c�v/ !�M.e tCenter/ ii.eve/ 07/IF rt-W rden-S,tr .t etiic-Pllan-72324- FIHAI....-REP0RT?biidld ::::. Anticipating this, the asset owner and Master Lease holder, Washington State Parks, has been actively engaged and collaborating with the PDA, the City, Fort Worden Hospitality, and campus partners to minimize local disruptions and impacts while planning to take over for the FWPDA and play a more operational role at Fort Worden. This has been explored in depth by a recently -established working group with non- elected leadership from State Parks, the FWPDA, Fort Worden Hospitality, Centrum (representing the partner organizations), and the City. This group has been meeting regularly for the past two months to consider options, tradeoffs, and a viable path forward. Future decision -making requires the involvement of governing bodies of all working group participants, including the Washington State Parks Commission, the FWPDA board, and City Council. Current Status, Trajectory, and Process While greater State Parks involvement is an important recent development, particularly given the $150-300m in likely facility investment needed over the next 10 years, it also comes with changes and constraints. For instance, current tenant leases through the FWPDA cannot be honored by State Parks should the FWPDA no longer exist. This would require a change in rent arrangements as State Parks must charge market rate rent to tenants, as well as a change in duration of leases from their (mostly) 25-year current terms. There are also significant constraints in the State budget, with State Parks already very stretched in serving the entire state parks system and needing legislative authorization for future investments. These issues were brought to the attention of the working group and then shared with the directors and board chairs of the tenant partner organizations. The FWPDA board met last week (July 29, 2024) to discuss State Audit results, approve the Final Strategic Plan and Economic Impact Study, and discuss potential next steps with the interagency working group. During this latter agenda item, the FWPDA board raised major concerns and signaled an interest in voting on a request to the City to dissolve the FWPDA. This was confirmed in the special meeting of the FWPDA board on August 1, 2024, which resulted in a formal vote by the FWPDA board to request dissolution by the City. Per PTMC 2.84.120(A)(1), a dissolution request is one mechanism that triggers a City Council decision -making process. PTMC 2.84.120(B) indicates that a public hearing be noticed by the City at least 60 days in advance to consider dissolution of the FWPDA. After that public hearing, City Council can consider and then decide whether or not to vote to dissolve the FWPDA. Staff recommends noticing a public hearing concurrent with the City Council regular business meeting on October 7, 2024. Potential Impacts and Next Steps There are myriad potential dependencies in this untenable situation and many are still being explored and investigated in order to limit potential negative impacts. For instance, the anticipated negotiations of tenant leases with State Parks carries unknowns relating to market -rate rent amounts and lease durations for organization partners/tenants, as well as subsequent operational impacts on their activities. Future State Parks funding is unknown given the unpredictability of the next legislative session and a variety of factors that determine state revenue and budgets. The arrangement between State Parks and Fort Worden Hospitality and the concession agreement would likely need alteration and its duration would be unclear. Also, the FWPDA's —$6m revenue bond with payments currently due has been an insurmountable challenge on top of many others. While the City would bear no responsibility for the bond payments or debt should the FWPDA dissolve — and likely the same with any other related organizations — the impact to the local bank/bond holders as well as the regional and state agencies and markets is unknown. Final Considerations As clearly recognized in the recent strategic plan, the current situation was set into motion by poor prior decisions, many of which were made many years ago by those no longer directly involved. A pattern of obfuscating important facts, misjudging or misrepresenting financial realities, and deferring difficult decisions, is perhaps oddly reminiscent of many of the challenges the City has faced — and recently undertaken as part of our Financial Sustainability Initiative — related to streets, water, sewer, housing, parks, and the like. The benefit of hindsight, however, tempts one to stall out in laying blame and focusing on the mistakes of the past; doing so only draws away efforts to focus on the future. Therefore, while it might not need to be written/said, the importance and value of Fort Worden to the City, our community, our region, and the state is staggering and profound. The future of Fort Worden likely even more so. Working with courageous, capable, and realistic partners has helped reinforce the need to take bold and decisive action on difficult issues. The Fort Worden PDA board has taken a bold and decisive step to request dissolution in order to make way for a more stable foundation on which to build more realistic, more collaborative, and brighter future for the Fort. Council's approval of a resolution to set a public hearing date to consider dissolution of the FWPDA allows the public to weigh in before the City Council considers whether to take action toward those aims. ATTACHMENTS: Attachment A: Memorandum of Agreement Between the City, FWPDA, and State Parks Attachment B: FWPDA Resolution No. 24-05 CITY COUNCIL COMMITTEE RECOMMENDATION: n/a RECOMMENDED ACTION: Move to Approve Resolution 24-029 Noticng a Public Hearing Date to Consider Dissolution of the Fort Worden Lifelong Learning Public Development Authority (PDA) ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑ Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 01 Y eport X,h risen FINAL Memorandum of Agreement Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend and Washington State Parks and Recreation Commission Agreement This Memorandum of Agreement ("MOA") is being developed by and for the Fort Worden Lifelong Learning Public Development Authority (FW PDA) as a means for the parties to support the FW PDA in fulfilling its duties and obligations to the Parties herein. The Parties to this agreement consist of: 0 Fort Worden Lifelong Learning Public Development Authority (FW PDA) • The City of Port Townsend (the City) 0 The Washington State Parks and Recreation Commission (State Parks) This MCA is developed and implemented to mutually define the issues described below and for the parties to take specific action steps to: a Identify specific issues and areas of mutual concern 0 Describe the desired outcome for each identified issue, and the changes required to achieve the desired outcome based on agreed upon improvement metrics • Make recommendations for actions or next steps required to accomplish each change as noted above • Identify who is responsible for implementing each recommended action or next step Context In late 2021, the City established a financial reporting structure and timeline, which included quarterly and annual reporting, budget oversight, and ongoing financial planning for the FW PDA. Recent staffing and other challenges over the past several months have negatively impacted FW PDA's ability to meet its required financial reporting timelines, including the annual report due three months after the end of the FW PDA fiscal year. The primary goal of this MCA is to create a better understanding amongst the Parties of the FW PDA's needs to maintain a sustainable financial position, with the key objective to identify potential fiscal problems in a timely way. Reporting requirements are intended to provide timely insight into the FW PDA's financial situation by reliably meeting required monthly, quarterly and annual reporting requirements. They are not intended to be punitive or onerous, but rather to give all Parties to this MCA a clear and accurate picture of the FW PDA's finances. Ancillary to the primary goal of this MCA is for the Parties to increase public confidence in the fiscal management of the State Park's asset. September 28, 2023 Page 1 of 5 FINAL Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend, and Washington State Parks and Recreation Commission Action Items This MOA is intended to establish timelines, in order for the FW PDA to provide its required reporting to State Parks and the Port Townsend City Council and sets forth the following actions to reach this outcome: 1. The City convenes the Financial Oversight Committee (FOC) as the primary financial oversight mechanism. The FOC is comprised of representatives of the Parties to this MOA. 2. The FOC has agreed that meeting more frequently would help the Parties collaborate more effectively. Beginning in June 2023, the FOC will meet monthly on an ongoing basis. 3. Once the FOC finds that the financial situation of the FW PDA has stabilized, and quarterly reporting is happening on a regular and consistent basis, the FOC shall revert back to its original role and meeting frequency. The following details a set of initial actions mutually agreed to by State Parks, the City and the FW PDA, as part of their shared fiscal oversight responsibility for the FW PDA. This MOA lists four action items: A. Action Item: Providing meeting materials in B. Action Item: Monthly reporting and alignment of reporting dates to other parties C. Action Item: Increase FW PDA Board of Directors to at least 9 members D. Action Item: Create a written business plan demonstrating a path towards financially sustainable operations of the Fort Worden campus A. Action Item: Iprovi ing meeting materials in advance Assigned To: FW PDA and the City Priority High (Critical, High, Medium, Low): Policy/Legislative Action The FW PDA may wish to request code modification(s) to change Required? reporting timing for greater efficiency and improved alignment with State Audit reporting requirements. Expected Action Plan ...................... ......... . Immediate Implementation Date: i,t 'ut' rancv tier ar 17on Or,rn i, floro pletc, f'or Actual Date Implemented: oj' docy ,Ir7r.'r1 f m ionof'rrri;r deloy or nrcejcrrfrr,r7 r,t' 0)(1, Irri�rlr�r�rir:°rlrrfirrr.J Action Steps: 1. The FW PDA will provide required financial materials to the Financial Oversight Committee (FOC) one week in advance of scheduled FOC meetings. FOC Meeting dates have been set to align with the cadence of FW PDA Finance Committee and FW PDA Board Meetings. 2. The FW PDA has requested assistance to create a structured financial statement template that could be easily populated from QuickBooks, the FW PDA financial system of record. State Parks and the City will assess means to assist in providing such a template. 3. The City will create a document detailing meeting dates and agreed -upon report due dates through Fiscal Year 2024. Monitoring and Evaluation: The FOC will monitor implementation of these action steps and verify that the improvement metrics above have been met. September 28, 2023 Page 2 of 5 FINAL Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend, and Washington State Parks and Recreation Commission B: Action Item: Monthly reporting and alignment of re orting dates to other arties Assigned To: FW PDA Priority High Critical High, .._....._........................... g , Medium, Low): Policy/Legislative Action No Required? Expected Action Plan Immediate Implementation Date: Actual Date Implemented: dr, ur��°xnCr"firs"o m,)Y6" k)yorocc le: rlmr )ofthr,irr"lrl�tnr�i,i.rati rr""r"�,r> r,l. fll I " raft,' )nr' P� e F�',f'lnn frn / IYYJ Jlf rllf^1")tr°l fJl"1rA '"iril'rin�ttr� ru" l r1, A Action Steps: 1. Based on the action steps for item A above (providing meeting materials in advance) the FW PDA will prepare a report on these required financial reporting and coordinating reporting dates of the FW PDA to State Parks, the State Auditor's Office (SAO), the City and others for consideration of possible code revisions to achieve better alignment of reporting obligations. 2. To facilitate alignment of reporting dates, State Parks and the City (or a third -party agent acting on their behalf) will be given additional access to financial statements as requested, particularly with the aim of helping improve templates and structures. Monitoring and Evaluation: The FOC will monitor implementation of these action steps and verify that the improvement metrics above have been met. F�.. ��•. Action Item: Increase FW PDA Board of Directors to at least 9 members Assigned To: Nomination Committee and Port Townsend City Council Priority (Critical, High, High Medium, Low): Policy/Legislative Action No — FW PDA required to have a board between 7 and 11 members (currently Required? at 6) Expected Action Plan August -September 2023 Implementation Date: Actual Date Implemented: (l it>ted r or , r nrr� /h or "fir �� it rrr r ��:alr.rr�r rr rr� nr),,t docurn(.Motua o 1f on), ,.leirrr oi,o c k,V' Pion of lair Action Steps: Increase the FW PDA board of Directors size to at least nine members, to help provide continuity of decision -making and effective governance as the organization moves through transition and change over time. The City will call a nominating committee meeting, and the mayor will appoint at least three additional board members. Monitoring and Evaluation: The City is responsible to recruit and appoint FW PDA Board Members. Improvement Metric and Timeframe: The FW PDA Board will be at nine seated members by December 2023. September 28, 2023 Page 3 of 5 FINAL Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend, and Washington State Parks and Recreation Commission D: Action Item: Create a written business plan demonstrating a path towards financiall sustainable operations of the Fort Worden campus . ............... Consisting of: An agreed system of cost allocation for sharing utility and maintenance costs among all Fort Worden Campus leaseholders and stakeholders. Action Item: A written two-year plan for sustainable financial management of the Fort Worden Public Development Authority, in support of the master lease with WA State Parks. s i Assigned To:agreement w FW PDA Board, with input andfrom FW Campus Shared CostTaskForce Priority (Critical, High, Critical Medium, Low): Policy/Legislative Action Required? _... No _................................ Expected Action Plan __._........ ............ ............._........................... November 30, 2023 Implementation Date: Actual Date Implemented: e d n'Y'(t i(,) l �rlc' t rf,rr��.,� ��rir al r m of hr� r, i ron r. !r , C ("N (dYf�c'n Pelf" lbr' Il 1 alr."111 !"1�l[P1t'IY1. Action Steps: NOTE: The FW Campus Shared Costs Task Force, consisting of representatives from the partners, FW Hospitality, WA State Parks, and FW PDA, was created at a July 9, 2023 meeting of FW PDA leadership, campus partners and FW Hospitality, specifically for the purpose of developing an agreed -upon model for sharing campus utility and maintenance costs. 1. The FW PDA will partner with the FW Campus Shared Costs Task Force to develop a plan for sharing utility costs agreed to by campus partners for the 2024 calendar year. 2. The FW PDA will partner with the FW Campus Shared Costs Task Force to develop a plan for sharing maintenance costs agreed to by campus partners for the 2024 calendar year. 3. The FW PDA will create a written plan detailing how it plans to sustain itself financially over the next two-year period (calendar years 2024-2025) and deliver that plan to the City of Port Townsend and State Parks by November 30, 2023. 4. The FW PDA will partner with WA State Parks to plan and develop a process for creating a long-term strategic plan and long-term maintenance plan for Fort Worden with a goal of that planning process starting in early 2024. Monitoring and Evaluation: The FOC will monitor implementation of these action steps and verify that the improvement metrics above have been met. September 28, 2023 Page 4 of 5 FINAL Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend, and Washington State Parks and Recreation Commission Improvement Metric and Timeframe: By November 30, 2023, the FW PDA will have adopted written agreements for cost sharing of utilities and maintenance costs with the FW Campus partners and FW Hospitality. By November 30, 2023, the FW PDA will deliver to the City of Port Townsend and WA State Parks a written business plan detailing its plans for financially sustainable operations for calendar years 2024-2025. By January 31, 2024, FW PDA and WA State Parks will have met to develop a process and anticipated timeline for creating a long-term strategic planning effort. Other matters of mutual interest The Parties agree that other matters of mutual interest require additional help and support. These could be incorporated by modification of this MCA or may be developed separately to address alignment and resolution to matters of mutual concern to the Parties. These matters include, but may not be limited to, assistance and support with: • Establishing a mutually beneficial working relationship between the FW PDA and FW Hospitality • Initiating and actively engaging in a process of long-term strategic planning • Developing a team -based approach for grant applications, including monitoring the expenditure of restricted grant funding • Establishing a process for open communication and timely consultation on future finance measures • Establishing a process for open communication and timely consultation on, and establishing funding for, capital projects and major capital repairs Signatures: Celeste Tell Interim Executive Director, Fort Worden PDA 10-04-23 Date John Mauro, City Manager, City of Port Townsend 9.28.23 Date Mike Sternback Deputy Director Washington State Parks _10/2/23 Date September 28, 2023 Page 5 of 5 RESOLUTION NO. 24-05 A RESOLUTION REQUESTING DISSOLUTION BY THE CITY OF PORT TOWNSEND OF THE FORT WORDEN LIFELONG LEARNING CENTER PUBLIC DEVELOPMENT AUTHORITY (FWLLC PDA) WHEREAS, the FWLLC PDA was originally chartered by the City of Port Townsend (the "City") in 2009 "... to provide an independent legal entity to manage, promote develop, secure funding and enhance Fort Worden State Park ... "; and WHEREAS, in 2013 the PDA entered into a Master Lease with Washington State Parks ("State Parks") to operate and manage the campus area and facilities of Fort Worden State Parks on the assumption that the campus could be successfully maintained and managed on a self- sustaining basis; and WHEREAS, the PDA then entered into subleases and other contractual relationships with the cultural and educational nonprofit organizations resident within the campus; services providers and others in the good faith pursuit of a business model for the enterprise that would be self-sustaining; and WHEREAS, the PDA also explored and adopted numerous strategies for achieving sustainability, including the formation of a companion nonprofit to raise philanthropic support; and WHEREAS, the PDA has completed several notable capital improvements to the campus but not without incurring long-term debt and other obligations to project -specific tenants; and WHEREAS, the COVID pandemic was particularly harmful by effectively eliminating hospitality revenue for an entire peak visitor season while operating and maintenance costs continued; and WHEREAS, notwithstanding the PDA's best efforts, supported by State and the City, to achieve its goal of self-sustainability, it became increasingly clear to all parties concerned, specifically including State Parks and the City, that self-sustainability remained elusive; and WHEREAS, confronting this reality, the PDA, together with State Parks, commissioned a Fort Worden Lifelong Learning Center Strategic Plan (the "Plan") prepared by Pros Consulting which was completed earlier in 2024; and WHEREAS the Plan effectively confirmed that the original and evolved business model as structured under the current State Parks lease is not viable; and WHEREAS, the State, the City and the PDA have all concluded, their collective best efforts notwithstanding, the current model is fundamentally flawed; and WHEREAS, the Board of Directors of the PDA (the "PDA Board") accepts that a comprehensive reset in operation and management of the campus is now in order; and WHEREAS, consistent with these conclusions, the Board of Directors of the PDA accepts that is highly unlikely the PDA will have meaningful role going forward; and WHEREAS, consistent with recognition and acceptance of such conclusions, the PDA Board concurs in the termination of its Master Lease by State Parks; and WHEREAS, State Parks, the City and PDA now contemplate an orderly wind down and transition process concluding with the termination of the Master Lease and dissolution of the NOW, THEREFORE, be it resolved by the Board of Directors of the Fort Worden Lifelong Learning Center Public Development Authority, that it respectfully requests that the City Council dissolve the PDA and in so doing, characterize the dissolution as a no-fault dissolution due to now confirmed flawed assumptions about the potential viability of the business model contemplated under the PDA's Charter and the State Parks Master Lease. ADOPTED by the Board of Directors of the Fort Worden Lifelong Learning Center Public Development Authority (FWLLC PDA) at a properly noticed special meeting of the Board at which a quorum was present, held this 1 st day of August 2024. Attest: David King, Vice Chair Tracy Garrett, Secretary Resolution 24-029 RESOLUTION NO. 24-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, NOTICING A PUBLIC HEARING DATE TO CONSIDER DISSOLUTION OF THE FORT WORDEN LIFELONG LEARNING PUBLIC DEVELOPMENT AUTHORITY (PDA) WHEREAS, The Fort Worden Lifelong Learning Center Public Development Authority (PDA) was originally chartered by the City in 2009 and then reorganized in 2011 "to provide an independent legal entity to manage, promote, develop, secure funding and enhance Fort Worden State Park;" and WHEREAS, The City has respected the independence of the PDA to operate the campus and to manage their financial affairs but has played an increasingly important role in providing financial oversight over the past 3-4 years with a focus on enabling greater financial transparency and solvency; and WHEREAS, With growing concerns raised through the City's financial oversight role and using the new mechanisms available to it through the code changes agreed by City Council in 2021, the City initiated and drafted a corrective action plan for the PDA that was structured as a more collaborative approach through a Memorandum of Understanding (MOU) between the PDA, the City, and Washington State Parks; and WHEREAS, A new interim Executive Director and PDA board members have been highly instrumental in delivering on a cogent and concise strategic planning process and in daylighting the financial realities with a clarity and lucidity that was previously absent; and WHEREAS, Enhanced clarity, progress, and partnership was insufficient to overcome financial and structural challenges that make the PDA's existence increasingly unlikely; and WHEREAS, The PDA board of directors voted on August 1, 2024, to request dissolution of the PDA as per PTMC 2.84.120(A)(1); and WHEREAS, The City Council, per PTMC 2.84.120(B) requires notice of a public hearing at least 60 day s prior to the hearing; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend that the City Council sets a public hearing to consider dissolution of the PDA at 6pm on October 7, 2024, at the regular business meeting of the Port Townsend City Council. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 5 h day of August, 2024. David J. Faber Mayor Attest: Alyssa Rodrigues City Clerk N Q V U) W J ,21, 0 U W O V CO N O N CD � Z_ s U F- O W ~- W U U) C) >; c a) N Q L L L L L L L L co L L L L L O C CU a N .0 O O � O � O � O 0 N m = O (D � (D a N .00 O (D0!. - ((� E E -0 E E E E E E E E E E E a_ 0 0 0 U U a_ G O E CO CO O i G > C-• CO COG O 75 O N E ,cn CO :E> C CO 4- O .L O fn '� _ Cll 'U m E U U_ •� L -U (D .� LU CO 'G O G U .� > U .tp m (D (D•V � ,� .�_ > E C6 (D G Q a s � ,� U E .L co O U X °D c O o " ca ca a> - -0 > Cu ca O O .a U 0- o- -E -0 O Li > O U O ca O U G �cn �_ E W CO Q � ca (D U L (D O 0- G 1 U/Q G Q � (D O O CD O m ca co c c > o c c o oCD ca a> CO > V O G -oj O co O a Rf .a ~ > G G O O m O L O O CO O O N E a - i O_ O O cn � O m O O U (D O L Q- O O — 0 C5 B O O W N CO CO cn U dco O c c a> 0> N 6 ca 0 0 Q- w E U O CO -o co (D Q O O(D X m O L `1 U CO CO W W 0 0 0 0 M c6 Q CO ::D U � WU > W W J J • • • • • • • • z Z • • • • • Z z 4) Q Q Q Q �— C) I E U p -E co .� ca m m am (D o E o o •co tm = E E t E O > U a U +—. U ECO a� aD ty/1 UM CO •SQ 2 coE > O t OCn � N OEO ' U � C E m cn Oy 0)n O Ln c E 2 EO Ln CO aD co cn 2 CO c E EE o •n U > U L Q U•0) � U- 0)E3 QO+ C V •U� •C • C C6 (DU 0. co_ O = F- Q U Cn W a- U U N CDCDCD CD O CD O co LO CD CD CD CD CDCDCD CD CDE c) O O O O CV 77 C"7 O O O CD CD O C"7 O F- C'7 CG C 7 (7 ct' CD W CO C S CG C7 co co U) co f� CEO CEO CEO CEO �' N N N 0 Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q L c (n L L L L Cn L L L (n I.-:- E § E E « « G k U k k k k U 0 2 f 3 G g f f � U) 0 d w � LL 0 � Q � g 0 x % § ± � .2 < k 2 § / § \ ) m — 0 2 « 2 LL 0 k EC 2 R E p 2 n j § \ e 2 _ ® f k \ § - k k � e o m • e .m_ ƒ ƒ f = \ ® E 7 E 2 D § / co v\ a- 3 c 7 v GGG?q ?? ¥ & a to R ® m n « o \ \ c c c J J J 2ƒ UM) ƒƒ m 7 2 2§$$ 2