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Home My WebLink About052824 PRTTAB Meeting Minutes PARKS, RECREATION,TREES, & TRAILS ADVISORY BOARD MINUTES May28, 2024| 4:30 p.m. |Virtual or In Person Meeting City Council Chambers Join via computer or tablet at http://joinwebinar.comenter 9 digit Webinar ID 752-525-115 Join by phone in listen-only mode: (360)390-5064 Ext. 3 access code: 699-128-175# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us Welcome, Introduction & Call to Orderat 4:30pm byChair Debbie Jahnke Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the publicat the City Council Chambers, virtually via this web format,and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the same to comment during the public comment periods. We take public comment at the beginning and end of the meeting. I. Roll Call: Pam Adams, Matt Miner, Jim Todd, Becci Kimball, Richard Hefley and Debbie Jahnke present, Russell Hill absent excused. Staff present included Steve King, Robin Hill, Carrie Hite and Michael Todd. Council liaison Monica MickHager present. II. Approval of Agenda/Changes to Agenda:approved by consensus III. Approval ofMay 28,2024Minutes:approvedby consensus IV. Public Comment (3 minutes per person/agenda items only): One comment in the packet expressed concern with development in Cappy's Trails; Steve responded - in our ComprehensivePlan process we evaluate buildable lands so we will work through that process; the 'puzzle' of Cappy's Trails deals with property rights for privately owned parcels. Our 'open space and buildable lands' subcommittee has not yet been engaged but will do so in the Comp Plan process. Becci asked if the potential Parks Foundation might be of help; Steve stated that the Jefferson Land Trust is a logical partner. A neighbor of the 12th and Hancock property, Eric Negle, spoke about concerns with the development plan for the park, advocating for quiet activities, no parking on the ROW, and other concerns including a request for a fence or hedge separating the private property from the park. Carrie confirmed that the agreement is subject to Council approval. 1 V. Old Business (60 min) A.PROS Plan update (Carrie Hite and Michael Todd): Proposed updateto PROS Plan to accomodate development of the two parks. Redline versionisin packet withtwo concept plans; this will be going to Council on June 3.Board recommended theupdated PROS Plan be forwarded to Council with Jim Todd moving, Pam Adams seconding. 1. Port Townsend Golf Park: six committee members from golf park community assembled for design discussion; Jump Playground style was chosen for inclusivity. th 2. 12and Hancock: nature playareaplanned. B.Discovery Road update and possible plant substitution (Laura Parsons): Plant substitutions necessitated by lack of available stock; considerable discussion about the logistical concerns of trying to find stock at a single vendor.Richard Hefley inquired about the issues of availability and noted that nurseries must becertified; minimums on quantity for wholesale were discussed; we have a requirement for low bid; Prairie Fire or Prairie Snow cultivars were suggested if available as some issues with the proposed Red Barron were noted; Green Pillar a good choice to substitute for Zelkovas; substitution of a seeded sweet gum for the proposed seedless variety discussed; different Ceanothus variety than listed was discussed, with concern about effect of abrupt cold temperatures on drought-tolerant cultivars; Laura Parsons noted that the amount of maintenance must be considered. C. Tyler and Lawrence Street Project – planting plan update (Robin, Richard, Steve, Laura): Staff are in the process of laying out the design and a tree/shrub list for Tyler; planter size about 2x2x4 or 5ft with structural options for intact removal of plants for replanting; questions about PUD plans for future undergrounding; trees/shrubs will have to stay narrow or be pruned; six callery pears will be removed; location will gain 13 plus the ones in planters for Tyler. Lawrence planting needs to account for soil volume, rain gardens; removing three hornbeams and adding ten(?) new trees/shrubs. Monica MickHager spoke about the importance of selecting narrow trees and shrubs for the planters, like Ceanothus Victoria and rhodies. Some discussion occurred about Lagerstroemia and adding wax myrtle, arborized. D. Tree subcommittee update (Robin, Debbie, Richard): Subcommittee nearly finished with the street tree list, in addition to a park and open space list and an understory list. We need to talk to the PUD to groundtruth our list. VI. New Business (20 min) A. Park Name Recommendation (Steve) - Port Townsend Golf Park - our code allows only City Council to name parks and other public facilities; the recommendation is that the Port Townsend Golf Park is the official name in the lease so Golf Park staff can use Camas Prairie Park as a dba. Board recommended with Jim Todd moving, Matt Miner seconding. B. Landmark tree nomination - Mature madrone in Sather, SW corner, 48 inches diameter; tree is on city-owned property, so Council will be asked to authorize or concur with submission; electrical wires impact the tree so staff will ask the PUD that any needed pruning will be done by City staff. Note that PW Director approves landmark submissions on private property but Council must address any submissions on public land. C. Dog Park update (Dena Odell) - Re-signing at the dog park of the most important rules to replace the current sign. Dena read them aloud for discussion. Use of non-emergency contact number to be used for most cases. Park is not for small children. No food allowed. Jim recommended contact number be at the top of the rules. Unaltered dogs are a concern and unaltered males are the cause of about 85% of attacks nationwide, so they must be 2 closely supervised. Current veterinary guidance is to not neuter large dogs until mature, so this is a concern to address. Toys are shareable by all dogs. No digging. Rules are enforceable and codes will be cited. This must be approved by the City Manager as administrative. Becci recommended finding and posting a video on aggressive play. Two other rules about dog feces cleanup will be on small signs on the fences; the ordinance number should be quoted on the signs. Each pen will have a sign to remove any leash before entry. Staff is creating a pamphlet to hand out. Dog handlers need to be at least 16, children under 13 must be supervised. Dena also provided visuals of proposed new play equipment for dogs, including structures made of large tires or wooden cable spools. Debbie Jahnke moved, Pam Adams seconded, recommended by board. Jim suggested that we provide the work of prior board members on dog rules to staff. VII. Staff update – (10 min) A. Operations - (Michael): Staff is working on trails, both seasonals and permanent staff; volunteers are working individually on trail segments. Some discussion about reconstituting volunteer workparties for trails. B. Pool process update - (Carrie): Mountain View proposed location would require PFD funding countywide and County Commission did not support a PFD with the Mountain View location. Decision was to create another task force; two possibilities - a Sprung structure and/or a Hadlock location. It is the County Commission's decision for location. VIII. Next Regularly Scheduled Meeting: June 25, 2024 IX. Public Comment: none X. Adjourn: 5:49 pm 3