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Home My WebLink About060624 Art Commission Packet Port Townsend Art CommissionMeeting Agenda July 6, | 3:00 p.m. | In-person and Remote Meeting nd The meeting will be held in Council Chambers on the 2floor of the Historic City Hall. The entrance is the first door on Madison Street, which opens to the elevator. Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 360-657-571 Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 496-365-513# Submit public comment emails to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes May 2, 2024 E. Public Comment (3 minutes per person) F. Committee Business A. Chair Update (5 minutes) B. Poet Laureate Program Overview (25 minutes) C. Mayor’s Letter to Arts Commission (10 minutes) D. Discussion of 2025 workplan (50 minutes) E. Procedure to include a non-voting member on the body (representative of Creative District) (10 minutes) F. Update from Creative District- Mitzi Gordon (10 minutes) G. Treasurer Update (5 minutes) H. Review changes to the Tree People request (5 minutes) G. Correspondence H. Set Agenda for Next Meeting I. Next Scheduled Meeting July 4, 2024(Office is Closed for Holiday) J. Adjourn April 25, 2024 To: City of Port Townsend Advisory Board Chairs From: Mayor David Faber CC: City Council, City Manager John Mauro RE: Invitation for Advisory Board Input on High-Level 2025 Workplan Priorities Dear City of Port Townsend Advisory Board Chairs: Thank you for the work you do to add lasting value to our community. As we keep delivering on our 2024 strategic workplan and the services our community depends on, we are beginning to consider 5. The City Council, City Manager and City Department Directors will be holding a workplan retreat on July 22, 2024, to begin our conversation about those priorities, and, later in the year, to craft and decide on an accompanying 2025 budget. As a valued community leader and volunteer, and as per the previous few years, I invite you and your advisory board to help us understand what you believe our most important priorities should be for 2025. Ultimately, we will all be working together to deliver on that workplan e are eager to include your perspectives and to find common alignment in our work for maximum benefit to our community. For instance, brief input (e.g., less than a page) on the following questions would be useful: What is the status of your work in 2024 to date (i.e., highlights, accomplishments, future milestones)? What work from this year is likely to continue into 2025? What 2-3 priorities do you and your board believe are most important to consider as part of the overall City workplan and related to your purpose and role as an advisory body? What has gone well this year that we should learn from or consider more broadly? Are there things we should stop doing or do differently, both at strategic and operational levels? What else should we be considering? Councilmember and City staff liaisons will work with you to place this item on an upcoming next board agenda as a starting point. Please feel free to reach out to them with any questions between now and then. Prior to the July 22 nd retreat, I, my fellow Councilmembers, and City staff will read and consider your thoughts. It is not a promise that we will advance each suggestion, but given the important and valued role you play, we will weigh your ideas very seriously and with sincere appreciation. For a current overview and status update on the 2024 workplan, please see the most recent City Council workshop meeting (April 8, 2024), including the presentation here: https://cityofpt.granicus.com/GeneratedAgendaViewer.php?view_id=4&clip_id=3076. In particular, note the seven strategic priorities on slide 3 of the presentation: https://cityofpt.granicus.com/MetaViewer.php?view_id=4&clip_id=3076&meta_id=227013 These are likely to continue into 2025. Further, you may wish to review our 2023 annual report for what we collectively accomplished in 2023. That document is available here: . https://cityofpt.us/administration/page/annual-report and your committees for your continued service to our City Council, the City and our broader community. It has been an exciting yet challenging last few years. I thank you for your service, dedication, and care for our community and for the essential role you play in helping to steward productive, civil public engagement and dialogue. I and my Council colleagues appreciate you and look forward to our continued work together. Sincerely, David J. Faber, Mayor From:Alyssa Rodrigues To:Shelly Leavens; Alexandra Kenyon Cc:Antoinette M. Mattox; Lonnie Mickle Subject:RE: Arts Commission Resolution Date:Wednesday, May 8, 2024 10:07:00 AM Looping Lonnie in for his information Alyssa Rodrigues City Clerk | City of Port Townsend | www.cityofpt.us | arodrigues@cityofpt.us 250 Madison St. Suite 2, Port Townsend, WA 98368 P:(360) 379-5083 | F:(360) 390-5645 From: Shelly Leavens <sleavens@cityofpt.us> Sent: Wednesday, May 8, 2024 10:05 AM To: Alyssa Rodrigues <arodrigues@cityofpt.us>; Alexandra Kenyon <alexandra@kenyondisend.com> Cc: Antoinette M. Mattox <antoinette@kenyondisend.com> Subject: RE: Arts Commission Resolution OK, thank you. I will forward on to Council Liaison Ben Thomas and Chair Lindsey Wayland for further action. Shelly Leavens (she/her) | Director of Communications & Marketing City of Port Townsend | www.cityofpt.us | sleavens@cityofpt.us 250 Madison St. Suite 2R, Port Townsend, WA 98368 P: (360) 301-8680 | C: (360) 774-1133 Follow us on Facebook and YouTube Subscribe to the City Newsletter From: Alyssa Rodrigues <arodrigues@cityofpt.us> Sent: Wednesday, May 8, 2024 10:04 AM To: Alexandra Kenyon <alexandra@kenyondisend.com>; Shelly Leavens <sleavens@cityofpt.us> Cc: Antoinette M. Mattox <antoinette@kenyondisend.com> Subject: RE: Arts Commission Resolution Sorry, yes that would be the normal process. Alyssa Rodrigues City Clerk | City of Port Townsend | www.cityofpt.us | arodrigues@cityofpt.us 250 Madison St. Suite 2, Port Townsend, WA 98368 P:(360) 379-5083 | F:(360) 390-5645 From: Alexandra Kenyon <alexandra@kenyondisend.com> Sent: Wednesday, May 8, 2024 10:03 AM To: Shelly Leavens <sleavens@cityofpt.us>; Alyssa Rodrigues <arodrigues@cityofpt.us> Cc: Antoinette M. Mattox <antoinette@kenyondisend.com> Subject: RE: Arts Commission Resolution CAUTION: External Email I’m still the new kid here . . . Alyssa, do you know the proper process under Port Townsend procedures? Alexandra L. Kenyon Kenyon Disend, PLLC The Municipal Law Firm 11 Front Street South Issaquah, Washington 98027-3820 Tel: (425) 392-7090 Fax: (425) 392-7071 Alexandra@kenyondisend.com www.KenyonDisend.com From: Shelly Leavens <sleavens@cityofpt.us> Sent: Wednesday, May 8, 2024 8:47 AM To: Alyssa Rodrigues <arodrigues@cityofpt.us>; Alexandra Kenyon <alexandra@kenyondisend.com> Cc: Antoinette M. Mattox <antoinette@kenyondisend.com> Subject: RE: Arts Commission Resolution Great, thank you for that clarification! If PTAC takes this up at their next business meeting, and votes on new language – at that point would it go to Council Culture and Society Committee first, and then to full Council for adoption? Thanks, Alyssa and Alex. Shelly Leavens (she/her) | Director of Communications & Marketing City of Port Townsend | www.cityofpt.us | sleavens@cityofpt.us 250 Madison St. Suite 2R, Port Townsend, WA 98368 P: (360) 301-8680 | C: (360) 774-1133 Follow us on Facebook and YouTube Subscribe to the City Newsletter From: Alyssa Rodrigues <arodrigues@cityofpt.us> Sent: Wednesday, May 8, 2024 8:36 AM To: Alexandra Kenyon <alexandra@kenyondisend.com>; Shelly Leavens <sleavens@cityofpt.us> Cc: Antoinette M. Mattox <antoinette@kenyondisend.com> Subject: RE: Arts Commission Resolution Hi Alexandra, I’m going to loop Shelly in here. Thank you, Alyssa Rodrigues City Clerk | City of Port Townsend | www.cityofpt.us | arodrigues@cityofpt.us 250 Madison St. Suite 2, Port Townsend, WA 98368 P:(360) 379-5083 | F:(360) 390-5645 From: Alexandra Kenyon <alexandra@kenyondisend.com> Sent: Wednesday, May 8, 2024 8:34 AM To: Alyssa Rodrigues <arodrigues@cityofpt.us> Cc: Antoinette M. Mattox <antoinette@kenyondisend.com> Subject: RE: Arts Commission Resolution CAUTION: External Email Alyssa – I’m thinking that if the Arts Commission wants to establish a non-voting member, the clearest route would be to do so by amending Section 4 of Resolution 01-029: SECTION 4. MEMBERSHIP There is created a board of arts commissioners, consisting of seven up to nine members, to be appointed by the mayor with the consent of the city council from citizens of recognized fitness for such positions. Please let me know if this addresses your questions. Thank you! Alexandra L. Kenyon Kenyon Disend, PLLC The Municipal Law Firm 11 Front Street South Issaquah, Washington 98027-3820 Tel: (425) 392-7090 Fax: (425) 392-7071 Alexandra@kenyondisend.com www.KenyonDisend.com From: Alyssa Rodrigues <arodrigues@cityofpt.us> Sent: Monday, May 6, 2024 9:09 AM To: Alexandra Kenyon <alexandra@kenyondisend.com> Subject: Arts Commission Resolution Alyssa Rodrigues City Clerk | City of Port Townsend | www.cityofpt.us | arodrigues@cityofpt.us 250 Madison St. Suite 2, Port Townsend, WA 98368 P:(360) 379-5083 | F:(360) 390-5645 CITYOFPT NOTICE REGARDING PUBLIC DISCLOSURE: Public documents and records are available to the public as required under the Washington State Public Records Act (RCW 42.56). The information contained in all correspondence with a government entity may be disclosable to third party requesters under the Public Records Act. City of Port Townsend Arts Commission (PTAC) 2024 Meeting Schedule DRAFT This document is a summary of the annual approach to PTAC meetings in 2024 and the development of the PTAC budget. PTAC meets on 1 st Thursdays, from 3:00-5:00PM, with meetings in the odd months devoted to grant funding. Public Art Committee meetings are not reflected in this document. The development of the PTAC budget is part of the development of the City of Port Townsend budget. This begins nearly 6 months before the start of the subsequent year and includes state-mandated statutory milestones and deadlines. 1.February (underway) 2.April Communications and Connections. PTAC engages in a discussion of City communications and how to participate in covering events, updating the website, and promoting the work of PTAC (#8). Discussion of agency partners and arts connections, including Creative District and Arts & Culture Plan. Begin plan for Angel of Arts with roles and deadlines (#9). 3.June Budget and Workplan Strategic Session. PTAC receives a call from Mayor/City Manager to PTAC (and all City advisory boards) for workplan items and budget request. PTAC reviews progress on the 2024 workplan, strategizes on multi-year initiatives and the 2025 workplan, and considers priorities for next fiscal year in order to suggest a preliminary PTAC budget (#10). Poet Laureate provides a mid-year report (#3). 4.August Budget, Partners, and Angel of the Arts. PTAC votes on a workplan and budget and submits a recommendation to City Council in advance of a decision on the final City budget. City Council may choose to approve/incorporate or may send the recommendation back to PTAC for further discussion. PTAC hears from the Port of Port Townsend and/or other agencies engaged in art activation in the City. Final full committee planning session for Angel of the Arts event (#9). 5.October Programmatic Review. PTAC reviews the year of programmatic offerings: public art program, grant funding program, Poet Laureate Program (in its inaugural year), and Angel / Patron of the Arts re-boot (#1, #3, #9, #10). 6.December Annual Review. PTAC reviews progress on the 2024 workplan, reviews 2024 granting data and refines if needed (#1), plans annual meeting schedule, plans 2025 grant deadlines, and ties up loose ends in discussion. Attachment A: PTAC Mission and Workplan City of Port Townsend Arts Commission Mission Statement Uif!Bsut!Dpnnjttjpo(t!njttjpo!bt!bo!bqqpjoufe!Djuz!Dpnnjttjpo!jt!up!gbdjmjubuf!qvcmjd!bsut! qsphsbnt!uibu!foibodf!uif!dvmuvsbm!mjgf!pg!dpnnvojuz!sftjefout/! 2024 Workplan 1.Carefully evaluate grant applications of artists and art organizations and make recommendations to the City of Port Townsend. 2.Review and refine our grant requirements as needed. 3.Steward the Port Townsend Poet Laureate program with the City Council. 4.Facilitate the repair and cleaning of Public Artworks. 5.Document our role in public art. 6.Create a plain-language Public Art Guide that articulates Port Townsend's public art process. 7.Work with the City to maintain the public art site locations on our website. 8.Continue to collaborate with City staff to educate residents about our functions and goals. 9.Plan and execute the Angel of the Arts/Patron of the Arts ceremony. 10.Remain open to new possibilities and modify our work plan as necessary. 20232024 RequestGrant JanuaryOlympic Pride - Queer Expressions$600.00$3,666.00Chimacum Music & Dance$1,000.00$1,000.00 Saltfire Theatre$1,500.00$1,250.00 Poet Laureate$900.00OCEAN theater$2,000.00$1,416.00 $4,500.00$3,666.00 MarchPT Swing Outs$2,000.00$3,666.00Jessica Plumb - Multimedia Installation$1,500.00$300.00 Saltfire Theatre$1,000.00Tree People Puppetry$1,200.00$700.00 Calligraphy in Schools$1,200.00PT Swingouts$1,500.00 JeffCo Farmers Market$1,200.00PT Summer Band$700.00 JeffCo Historical Society$710.00PT Artscape$3,500.00$665.00 PTHS Inverse Images$566.00Northwind Open Studio$3,500.00 Chautauqua$1,500.00$1,200.00 Isabel Perez - Northwind exhibit$1,600.00$300.00 JeffCo Farmers Market music program$2,000.00 JeffCo Historical Society - Jeanne Simmons$500.00$201.00 Chimacum Dance$2,000.00 Claire Raglund - Lush Language$1,000.00$300.00 $20,500.00$3,666.00 MayTalking Story Podcast$2,000.00$3,666.00The Benji Project - Mental Health Arts Action$2,500.00$2,500.00 Wilderbee Poetry Series$770.00Bill Evans Summer Dance$1,000.00$0.00 PT Summer Band$762.00Northwind Open Studio$3,666.00$166.00 Poetry on the Salish - Wilderbee Poetry Series$1,600.00$0.00 Key City Public Theatre - Teen Education Initiative$1,000.00$1,000.00 $3,666.00 JulyBill Evans Summer Dance$500.00$3,666.00 Meeting Place Chapbooks$550.00 PTFF$566.00 Salish Sea Butoh$750.00 PT Soundcheck$1,000.00 Saltfire Theatre$300.00 SeptemberPTArtscape$700.00$3,666.00 Fireweed Film Festival$2,000.00 Bolokada Conde Master Drummer$966.00 NovemberJCHS$850.00$3,666.00 Indigo Sky Production$500.00 KCPT$1,606.00 $21,996.00$21,996.00