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Home My WebLink About050624 City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF MAY 6, 2024 CALL TO ORDER The Port Townsend City Council met in a Regular Session on the 6th of May 2024 in Council Chambers at 540 Water Street, Port Townsend, WA. Mayor Faber called the meeting to order at 6:02pm. Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro, Public Works Director Steve King , Planning and Community Development Director Emma Bolin , Marketing and Communications Director Shelly Leavens , Library Director Melody Sky -Weaver, and City Clerk Alyssa Rodrigues . CHANGES TO THE AGENDA There were no changes to the agenda. SPECIAL PRESENTATIONS 55th Professional Municipal Clerks Week Proclamation Mayor Faber provided the 55th Professional Municipal Clerks Week Proclamation to City Clerk Alyssa Rodrigues. Jefferson County Community Wildfire Prevention Plan Briefing City Manager John Mauro introduced the Jefferson County Community Wildfire Prevention Plan Briefing. Planning and Community Development Director Emma Bolin and East Jefferson Fire District Fire Chief Brett Black presented the Jefferson County Community Wildfire Protection Plan Briefing which included Why CWPP?, Port Townsend Field Assessment, Field Assessment vs. Composite Risk -Hazard Model, Areas of Concern, Wildfire risk vs fire risk, and Mitigation Strategies. In response to Council's clarifying questions staff and the Fire Chief explained Land Density Transfer programs, wood pile, plastic jugs, definition "Extreme Risk", forested area concerns, building materials concerns, not legislative, older homes, permit communication, community wide evacuation practice, and neighborhood preparedness groups. May 6, 2024 City Council Business Meeting Page 1 of 5 Discussion ensued around building code increases. Fort Worden Public Development Authority 2023 Annual Report John Mauro introduced the Fort Worden Public Development Authority 2023 Annual Report, Fort Warden Public Development Authority interim Executive Director Celeste Tell and Board Chair David King presented the Fort Worden Public Development Authority 2023 Annual Report which included City Code Section 2.84.140, History of Fort Worden in Port Townsend, Recent timeline, FWPDA 2023 Highlights, 2023 Accomplishments, 2023 Cash Basis P&L to Budget, 2023 Balance Sheet Items (cash basis, year-end), Current challenges, Opportunities moving forward, and Board, Liaisons & Staff. Discussion ensued local control and oversight as well as the hard work done by the PDA. CITY MANAGER'S REPORT John Mauro provided the City Manager's Report which included the Golf Park event, federal funding, handicap accessible podium, training, staff appreciation training, staff engagement survey, Comprehensive Plan Kickoff event, City newsletter, Water Quality report, and other upcoming events. COMMENTS FROM THE PUBLIC Public comment City Staff Response Public comment was made. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: March 11, 2024, March 18, 2024, April 1, 2024 Appointments/Reappointments: Lodging Tax Advisory Committee, Library Advisory Board Resolution 24-018 Authorizing the City Manager to Sign the Interlocal Agreement Between the Fort Worden Public Development Authority and the City of Port Townsend May 6, 2024 City Council Business Meeting Page 2 of 5 Motion: Amy Howard moved to approve the consent agenda. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Resolution 24-016 Establishing the "Port Townsend Public Library Internet Policy" John Mauro introduced Resolution 24-016 Establishing the "Port Townsend Library Internet Policy". Library Director Melody Sky -Weaver presented the Port Townsend Public Library Updated Internet Policy which included Purpose, The Library's Mission Is:, Public Computers, Policy Updates/Changes from 2019, LibTech, Children's Internet Protection Act, E-Rate, and Library Advisory Board (LAB). In response to Council's clarifying questions staff explained CIPA, site reviewed in "timely manner", and printing for public. Public Comment: There was no public comment. Discussion ensued around scanning. Motion: Ben Thomas moved to approve Resolution 24-016 Establishing the "Port Townsend Public Library Internet Policy"' Owen Rowe seconded. Discussion ensued around appreciation for staff and Library Advisory Board as well as word filter. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 24-017 Adopting a General Sewer Plan John Mauro introduced Resolution 24-017 Adopting a General Sewer Plan. Public Works Director Steve King, Wastewater Treatment Plant Operations Manager Bliss Morris, Streets/Stormwater/Sewer Operations Manager Brian Reid, RH2 Engineering Director Dan Mahlum, and presented Resolution 24-017 Adopting a General Sewer Plan which included previous discussion, income -based discount, highlights of plan, how to handle age issues, medium growth projection, Comprehensive Plan, 2037 work to deal with plant capacity, Monroe Lift Station, rates, 20 years since original plan, capital work, repair/replacement, Department of Ecology, next steps based on changes, and Department of Ecology timeline and process. May 6, 2024 City Council Business Meeting Page 3 of 5 In response to Council's clarifying questions staff and consultant explained growth projection impact, Tier system, septic systems in the city, public restrooms, Mill lift station area, and new plan. Public Comment: Public comment was made. Motion: Aislinn Palmer moved to approve Resolution 24-017 Adopting a General Sewer Plan.. Amy Howard seconded. Discussion ensued around appreciation for work done on plan. Vote: motion carried unanimously, 7-0 by voice vote. Washington Collaborative Elected Leaders Institute Training Opportunity Deputy Mayor Howard presented the Washington Collaborative Elected Leaders Institute Training Opportunity presentation which included design for program, investing in training opportunities for elected officials, first offering, apply for cohort, and informational webinar. In response to Councils clarifying questions Deputy Mayor Howard explained the pilot program. Public Comment: There was no public comment. Discussion ensued around city elected officials, possible staff participation, cohorts from neighboring cities, availability in the future, capacity concerns, funding available, meeting schedule, civic engagement, Council training, quorum, OPA/PRA, application, and neighboring jurisdiction.. Motion: Libby Wennstrom moved to self-select a group of Council members to apply to participate in the Washington Collaborative Elected Leaders Institute. Aislinn Palmer seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officer's report which included Breakwater event, TLAB event, Connectivity Fair, Camas Prairie Park event, Comprehensive Plan event, staff appreciation event, and Tri-Area Food Bank. Council member Palmer announced her resignation effective end of May due to moving to Seattle. Mayor Faber announced needing to appoint a successor and to discuss process at upcoming meeting. May 6, 2024 City Council Business Meeting Page 4 of 5 Discussion ensued around process in Council Rules, statutory process, discussion at the next Business Meeting, process, and appreciation for Council member Palmer. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Council member MickHager asked to have a discussion regarding safety on arterials and corridors for pedestrians and bikers. Discussion ensued around scale of concern, proper meeting to voice concern, and Hastings Ave. COMMENTS FROM COUNCIL Council member Thomas announced he is holding a Community Congress. Council went into break at 8:43pm. Council came back from break at 8:46pm. EXECUTIVE SESSION — PURSUANT TO RCW 42.30.110 (1)(G) PERFORMANCE OF A PUBLIC EMPLOYEE. (APPROXIMATELY 30 MINUTES) Council went into Executive Session at 8:46pm for approximately 30 minutes to discuss Performance of a Public Employee pursuant to RCW 42.30.110(1)(g)). Council came out of Executive Session at 9:16pm. Mayor Faber announced they will extend Executive Session for 15 minutes. Council went back into Executive Session at 9:16. Council came out of Executive Session at 9:31 pm. No action was taken. There being no further business, the meeting adjourned at 9:32pm. Attest: Alyssa Rodrigues City Clerk May 6, 2024 City Council Business Meeting Page 5 of 5