The URL can be used to link to this page

Home My WebLink About052024 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. May 20, 2024 • Attend in person or virtually via computer or tablet at 11.E E,s: // 000m.us/ /98187633367 enter the Webinar ID 98187633367 • Phone only (muted - listen -only mode) United States: Local Dial In — 1(253)215- 8782„981876333674 • Submit public comment to be included in the meeting record to: li,Ltps://laublicconinient.IillouL.con //cityofpt • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clers2La ort cr cit oft' I. Call to Order II. Roll Call III. Executive Session — pursuant to RCW 42.30.110 (1)(g) Performance of a Public Employee. (approximately 15 minutes) IV. Changes to the Agenda V. Special Presentations A. Public Works Proclamation VI. City Manager's Report VIL Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. City Staff Response VIIL Consent Agenda Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: April 8, 2024 and April 15, 2024 C. Appointments/Reappointments: Lodging Tax Advisory Committee D. Delegation of all voting responsibilities on behalf of the City of Port Townsend at the Association of Washington Cities (AWC) Annual Conference in Vancouver, WA, on June 18-21, to Deputy Mayor Amy Howard E. Safe Routes to Schools and Bike Ped Grant Applications F. Authorizing an Update to the Non -Bargaining Employee Position Classification Salary Schedule to add Seasonal Employees for Public Works Projects IX. Unfinished Business (None) X. New Business A. Resolution 24-019 Adopting a Process and Timeline for Filling Vacated City Council Seat, Position #2 Action: Move to approve Resolution 24-019 Adopting a Process and Timeline for Filling Vacated City Council Seat, Position #2 i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action B. Resolution 24-018 To Begin to Issue Final Decisions on Residential Building Permit Applications Within 90 Calendar Days and Determine a Fee Structure Allowing the City to Provide Consolidated Permit Review Within 90 Calendar Days Effective July 1, 2024 Action: i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action XI. Presiding Officer's Report XIL Suggestions for next or future agenda, regular meeting and/or study session XIII. Comments from Council XIV. Adjourn 11 t Y rt, 0 P � Townsen PROCLAMATION WHEREAS, Public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of Port Townsend; and WHEREAS, Quality and reliable infrastructure, facilities, and services such as water supply, water treatment, transportation, solid waste, fleets and buildings, are not possible without dedicated efforts of public works professionals at all levels of government; and WHEREAS, Our dedicated team has served our community consistently for decades, directly stewarding and contributing to the uniqueness, vitality, and extraordinary nature of our people and place; and WHEREAS, It is in the public interest for the residents, civic leaders, children, and visitors of Port Townsend to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, The year 2024 marks the 64t" annual National Public Works Week sponsored by the American Public Works Association. NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, do hereby proclaim the week of May 19 through May 25, 2024, as Public Works Week and further extend appreciation to our Public Works professionals, engineers, managers, and employees, and to municipal public works staff around the region for the vital services they perform and the exemplary dedication and contributions they make to protect our health, safety, and quality of life for all. David J. Faber, Mayor \}) k / \// 5 o o21 ��o \\\\ ko ® - - ; \ \ »( o }}{f/{ (0 {{ ) /{/ ): /{(\{\ o { \}[ {\ � )}®\\\ oo �76 o - - } \\/ \�\))w \ \\ \\\\�\ \ \\\ --_ `E f:32G § \ )/ 5{ ®So:` \ oE- \/\\/( \ \§\ �� {§[)f/ j lw \\�i \\\ \\\\\\ \ \ )�\o /- ��E w�} k ) \\3\ f (/3//) )\\ !� } \ wo / woIr ( \ ( If � w o /{ -s ) _ 3): -}{\(\ )\ k \E\ jo \\\\ \ -� f=#: : ==l=Ja () / / f §§r ] \ / ;_ cl; E w u `| ) )o EE () o /k� \\\ \\\ )§|/Fj o /\k/ \o \}\ & & - 7§ 7§ �o \{ \{ o m ) ) \\ \\((D \\\\\}/ DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF APRIL 8, 2024 CALL TO ORDER/ ROLL CALL The Port Townsend City Council met in a Regular Session on the 8th day of April 2024 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:00pm. Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro , Public Works Director Steve King , Parks and Recreation Strategy Director Carrie Hite , Marketing and Communications Director Shelly Leavens, Planning and Community Development Director Emma Bolin , and City Clerk Alyssa Rodrigues. GENERAL PUBLIC COMMENT (REGARDING ITEMS NOT ON THE AGENDA) Public comment was made. DISCUSSION ITEMS Quarterly Workplan Review City Manager John Mauro, Marketing and Communications Director Shelly Leavens, Planning and Community Development Director Emma Bolin, Parks and Recreation Strategy Director Carrie Hite, and Public Works Director Steve King provided the On the Path: Our integrated workplan, talented team, and responsible budget working to deliver for our community presentation which included Overview, Strategic Workplan: 7 Priority Areas, 2024 Strategic Workplan (Invest in Our People, Engage Our Community, Strengthen Our Financial Position, Envision Our Sustainable Future, Embrace and Resolve Our Community's Challenges, Deliver the Basics), 2024 Strategic Workplan, and Policy Suggestion Board. In response to Council's clarifying question staff explained the integrated communication strategy, budget schedule, integrated software tools, pool task force format, members of pool task force, infrastructure timeline, selling Cherry St, and what BRIC and FSI stand for. Public Comment: Public comment was made. In response to public comment staff explained developing the workplan and federal funding. April 8, 2024 City Council Workshop Meeting Page 1 of 3 Discussion ensued around community taskforce on deer and state of emergen8�AFT around homelessness. Transportation Update Steve King, Assistant City Engineer Jeff Kostechka, and Project Manager Tyler Johnson presented Tyler Street Paving Project Parking Discussion which included Title VI Public Participation Form, Background and Sideboards, Tyler Street- Parking Question, Existing Parking Within 1 Block, Options Evaluated, Option 1.A Maintain Existing Head -in Parking, Option 2 Change to Head -out Angled Parking, Option 2 Additional Information, Pros and Cons of Each Parking Option, Option 3 Change to Parallel Parking, Feedback Received to Date, Clay to Jefferson Street Parallel Parking vs. Downhill Bike Lane, and Staff Recommendation. In response to Council's clarifying questions staff explained Parks, Recreation, Trees, and Trails Advisory Board involvement, estimate to fix trip hazards, bulb out and Farmers Market impact, bikes encouraged to go in lane, entry island, and Clay to Jefferson St. Discussion ensued around downhill bike lane. Public Comment: Public comment was made. In response to public comment staff explained 45 vs 60-degree parking. Discussion ensued around head out parking stall amount, favoring head out angled parking 60 degree, widening the sidewalk, planters with shrubs, Farmers Market impact, tire stops, curb height, and parallel parking on Clay to Jefferson St. Steve King, Tyler Johnson, and Jeff Kostechka provided the Public Works Transportation Projects Update which included Transportation- Big Yead, Transportation Grants, ELRs and 2024 Striping, Street Division Work Planning, First - year TBD- 2024, Foreshadowing- TBD 2005 Budgeting, Non -Motorized- Street Master Plan, Projects Update, Projects and Individual Engagements, and Planning and Doing. In response to Council's clarifying questions staff explained ditching, 2022 hours represented on slide, electric bikes on trails, contracted work, and bike signage on Kearney. Public Comment: Public comment was made. In response to public comment staff explained 2-inch curb on Tyler St. Discussion ensued around April 19 T-Lab meeting and new streets machinery. Committee Updates: April 8, 2024 City Council Workshop Meeting Page 2 of 3 Deputy Mayor Howard stated there is a scheduled Equity, Access, and Rights AdW96T r Board Meeting. ADJOURN There being no further business, the meeting adjourned at 8:22pm. Attest: Alyssa Rodrigues City Clerk April 8, 2024 City Council Workshop Meeting Page 3 of 3 DRAFT CITY OF PORT TOWNSEND MINUTES OF THE SPECIAL SESSION OF APRIL 15, 2024 CALL TO ORDER The Port Townsend City Council met in a Special Session on the 15th of April 2024 in Council Chambers at 540 Water Street, Port Townsend, WA. Mayor Faber called the meeting to order at 5:30pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro , People and Performance Director Cynthia Shaffer , City Attorney Alexandra Kenyon , Public Works Director Steve King , Long Range Planner Helena Smith , Planning and Community Development Director Emma Bolin , and City Clerk Alyssa Rodrigues . EXECUTIVE SESSION- PURSUANT TO RCW 42.30.110 (1)(G)) PERFORMANCE OF A PUBLIC EMPLOYEE. (APPROXIMATELY 45 MINUTES) Council went into Executive Session at 5:32pm for approximately 60 minutes to discuss Performance of a Public Employee pursuant to RCW 42.30.110(1)(g)), to Consider the Selection of a Site or the Acquisition of Real Estate by Lease of Purchase when Public Knowledge Regarding Such Consideration Would Cause Likelihood of Increased Price pursuant to RCW42.30.110(1)(b)), and Discussion with Legal Counsel about Current or Potential Litigation pursuant to RCW 42.30.110(1)(i)). Council came out of Executive Session at 6:36pm. Mayor Faber announced action from Executive Session will be taken during the Presiding Officer's Report. EXECUTIVE SESSION- PURSUANT TO RCW 42.30.1100)(113)) TO CONSIDER THE SELECTION OF A SITE OR THE ACQUISITION OF REAL ESTATE BY LEASE OR PURCHASE WHEN PUBLIC KNOWLEDGE REGARDING SUCH CONSIDERATION WOULD CAUSE A LIKELIHOOD OF INCREASED PRICE AND RCW 42.30.110(1)(1)) DISCUSSION WITH LEGAL COUNSEL ABOUT CURRENT OR POTENTIAL LITIGATION (APPROXIMATELY 15 MINUTES) April 15, 2024 Special Session City Council Business Meeting Page 1 of 7 DRAFT SPECIAL PRESENTATIONS Volunteer Appreciation Month Mayor Faber presented the Volunteer Appreciation Month proclamation to city volunteer David Lubinski. Congressman Kilmer Virtual Presentation/Update Congressman Kilmer provided a legislative update. CITY MANAGER'S REPORT City Manager John Mauro provided the City Manager's Report which included Recompete, new Finance Director Jodi Adams, City Attorney Alexandra Kenyon, Healthier Together taskforce, KPTZ, Naloxone training, TLAB conference, Connectivity Fair, Main St Earth Day Spring Clean Up, and Point Hudson Breakwater Opening. COMMENTS FROM THE PUBLIC Public comment City Staff Response There was no public comment. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: February 12, 2024, February 22, 2024, March 4, 2024 April 15, 2024 Special Session City Council Business Meeting Page 2 of 7 DRAFT Appointments/Reappointments: Parks, Recreation, Trees and Trails Advisory Board, Historic Preservation Committee, Arts Commission, Civil Service Commission, Fort Worden PDA Authorizing the City Manager to Execute a Contract and Any Related Agreements with Kenyon Disend, PLLC, Municipal Law Firm, for City Attorney Services and Acknowledging Alexandra Kenyon as Port Townsend City Attorney (per PTMC 2.08.020) Authorizing the City Manager to Execute all Agreements Necessary to Complete the Condition Assessment of the 1928 sections of the OGWS Pipeline Resolution 24-014 Declaring an Emergency, Waiving Public Bidding Requirements, and Ratifying the City Manager?s Approval of all Applicable Documents to Allow for the Immediate Repair of Erosion Damage to Affected Stormwater Infrastructure Authorize the City Manager and Mayor David Faber to draft and send invitation letters to federally recognized Tribes whose ceded lands lie within Port Townsend. Council member MickHager stated regarding Item E to get a Council update if it goes over the stated amount. Motion: Monica MickHager moved to approve the consent agenda. Owen Rowe seconded. Discussion ensued around supplemental budgets. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Resolution 24-013 Authorizing Angled Parking on Tyler Street Public Works Director Steve King presented Resolution 24-013 Authorizing Angled Parking on Tyler Street which included previous discussions, previous presentation, grant details, angled parking, three parking options, first reading, workshop, pros/cons, safety standpoint, bicycles, head out angled parking, outreach feedback, parking count, parallel parking recommendation, and spring striping. In response to Council's clarifying questions staff explained staff recommendation and safety obligation, angled parking in other areas of town, head out parking earlier than project, center stripe on Tyler St, misunderstanding the flow of traffic, and sidewalk extension. April 15, 2024 Special Session City Council Business Meeting Page 3 of 7 DRAFT Public Comment: Public comment was made. Discussion ensued around the process of painting stripes before full project, preference of head out parking, importance of communication, parallel parking, and staff time inventory. Motion: Monica MickHager moved to approve Resolution 24-013 Authorizing Head Out Angled Parking on Tyler Street. Aislinn Palmer seconded. Discussion ensued around center line and importance of messaging first. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Final Approval: Comprehensive Plan Public Participation Plan Planning and Community Development Director Emma Bolin and Long -Range Planner Adrian Smith introduced Final Approval: Comprehensive Plan Public Participation Plan which included March Workshop, May 9 Vision Workshop, Draft Public Participation Plan review, how to reach people, updates in Roles and Responsibilities, updates in non -governmental organizations, Principles of Public Engagement, Public Engagement Tips, and detail document. In response to Council's clarifying questions staff explained QR Codes and housing providers. Public Comment: There was no public comment. Discussion ensued around a community building exercise, appreciation for work and detail, return to public participation, and reaching new groups. Motion: Aislinn Palmer moved to approve the Public Participation Plan. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. April 15, 2024 Special Session City Council Business Meeting Page 4 of 7 DRAFT Resolution 24-015 Updating and Establishing New Fees for Building and Planning and Community Development Fees Emma Bolin presented Resolution 24-015 Updating and Establishing New Fees for Building and Planning and Community Development Fees which included annual updates, mid -year updates, annexation agreement with East Jefferson Fire Rescue expiration, amendment to continue services for 6 months, charging fees on districts behalf, convening a committee, district hourly rate vs city hourly fee, annual consumer price index increases, occupancy updates, community risk reduction program, fire risk management in the City, office of Fire Marshall, each role, interim, and language error. In response to Council's clarifying questions staff explained fees in effect currently, valuation data, Exhibit A, building valuation data, building permit fee total valuation, per dollar of additional valuation, and fire inspection fee communication plan. Public Comment: There was no public comment. Motion: Owen Rowe moved to approve Resolution 24-015 Updating and Establishing New Fees for Building and Planning and Community Development Fees Monica MickHager seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3336 Vacating a 30x60-Foot Portion of the Reed Street Right -of -Way Abutting Lot 2, Block 25, Mountain View 2nd Addition; Authorizing Exchange of 30x50 Foot Portion of Reed Street for 10x266 Feet of Private Property; Providing for Severability; Providing for Corrections; and Establishing an Effective Date Emma Bolin and Steve King provided the Ordinance 3336 Vacating a 30x60 Foot Portion of the Reed Street Right -of -Way Abutting Lot 2, Block 25, Mountain View 2nd Addition; Authorizing Exchange of 30x50 Foot Portion of Reed Street for 10x266 Feet of Private Property; Providing for Severability; Providing for Corrections; and Establishing an Effective Date presentation which included suitable building site, Chestnut St, public trails, Lots 3 and 4, 10 ft of Chestnut St, 10 ft trail on top of water reservoir, completed requirements, and land exchange. In response to Council's clarifying questions staff explained Council process, changes since 2020, and strip between Lot 2 and Lot 9 vacated street. Public Comment: Public comment was made. April 15, 2024 Special Session City Council Business Meeting Page 5 of 7 DRAFT Discussion ensued around the trail move process. Motion: Monica MickHager moved waive Council Rules and approve Ordinance 3336 Vacating a 30x60-Foot Portion of the Reed Street Right -of -Way Abutting Lot 2, Block 25, Mountain View 2nd Addition, Authorizing Exchange of 30x50 Foot Portion of Reed Street for 10x266 Feet of Private Property, Providing for Severability, Providing for Corrections, and Establishing an Effective Date Aislinn Palmer seconded. Discussion ensued around appreciation of the property owner giving the extra 3ft. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber presented the 2023 City Manager Evaluation. Motion: Aislinn Palmer moved to approve the City Manager Evaluation for 2023. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. Mayor Faber provided the Presiding Officer's Report which included KPTZ show, Farmers Market Opening Day, and Point Hudson Breakwater Event. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION There were no suggestions. COMMENTS FROM COUNCIL Discussion ensued around the April 29, 2024, Special Council meeting, Connectivity Fair, and TLAB event. ADJOURN April 15, 2024 Special Session City Council Business Meeting Page 6 of 7 DRAFT There being no further business, the meeting adjourned at 8.11pm. Attest: Alyssa Rodrigues City Clerk April 15, 2024 Special Session City Council Business Meeting Page 7 of 7 City0f Port ' m�10 Townsen Submitted By: Mayor Faber Department: Mayor Agenda Bill AB24-085 Meeting Date: May 20, 2024 Agenda Item: Consent VIII.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 14, 2024 Contact Phone: 379-2980 SUBJECT: 1) Appointment of Sarah Copley (Position 2 (At Large) Term Expires May 1, 2026) to Lodging Tax Advisory Committee CATEGORY: BUDGET IMPACT: n/a ❑x Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: 1) Appointment of Sarah Copley (Position 2 (At Large) Term Expires May 1, 2026) to Lodging Tax Advisory Committee ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑x Other: City0f Port ' m�10 Townsen Submitted By: Mayor Faber Department: Mayor Agenda Bill AB24-086 Meeting Date: May 20, 2024 Agenda Item: Consent VIII.D ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 10, 2024 Contact Phone: 379-2980 SUBJECT: Delegation of all voting responsibilities on behalf of the City of Port Townsend at the Association of Washington Cities (AWC) Annual Conference in Vancouver, WA, on June 18-21, to Deputy Mayor Amy Howard CATEGORY: BUDGET IMPACT: n/a ❑x Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: Like all 271 cities in Washington, Port Townsend is a member of the Association of Washington Cities (AWC) and we regularly and actively participate as a member. AWC's Annual Conference offers a city -focused agenda, with general sessions, workshops, networking opportunities, an exhibit hall, and social events designed to maximize the attendee experience. The conference offers educational, thought - provoking, and inspiring sessions about a wide variety of city issues. Attendees are typically City councilmembers, mayors, managers and administrators, and department heads. At the meeting there may be votes of cities to establish goals or direction for the organization or for legislative priorities. Delegating voting responsibilities to a councilmember attendee is beneficial to the City so that our collective voice (particularly that of our governing body) can be heard. Deputy Mayor Amy Howard serves on the AWC board and will be traveling to and attending the conference. Delegating voting responsibilities to her provides those benefits to the city. ATTACHMENTS: N/A CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of delegation of voting to Deputy Mayor Howard. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: City0f Port Townsen Submitted By: Steve King Department: Public Works Agenda Bill AB24-087 Meeting Date: May 20, 2024 Agenda Item: VIII.E ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 16, 2024 Contact Phone: 360-379-5090 SUBJECT: Safe Routes to Schools and Bike Ped Grant Applications iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilliillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillilI CATEGORY: BUDGET IMPACT: N/A ❑x Consent ❑ Resolution Staff Report ❑ Ordinance Contract Approval ❑ Other: Expenditure Amount: $ Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: Every two years, grant opportunities for Safe Routes to Schools and Bicycle Pedestrian program funding becomes available. The grant programs are highly competitive with many millions of dollars applied for with limited funding available. However, the City has been successful in securing grants under these programs in the past. The last bike-ped grant was for $1.4 million for Discovery Road. Grants applications are due by the end of the month. Given current work loads with engineering staff, the only possible way to submit an application is to re -submit previously approved applications. In 2022, the City Council went through a prioritization process at the May 2, 2022 business meeting. The meeting packet and information is available on the City's website under Council archives at ,; se//ciit of teas/ciit counciill/ a e/a endasmiinutesviideos or directly at htt se//ciit of to raniicusecom/GeneratedA enda hewer. h ?view iid::::::4 c1J iid::::::2404. ....p..............................y...........p........g...........................................................................................................................................g....................................................................................................................................................................................................................... The Council at the time prioritized applying for shared use path on Discovery Road between 19t" and San Juan as well as SR20 sidewalk at Bishop Canyon. Council recently also prioritized the SR20 at Bishop Canyon between Logan and Hancock with a Highway Safety Improvement project with a reduced scope. Discovery Road — 19t" to San Juan: This project would install a shared use path on the opposite side of the street from the existing sidewalk. r r v d r I r Ili u n If i 1 fir, 110 Kid I+JI u I 'i r ^ r N II LIgB 4t6 kreet I, I rol r �,L S wudlGc' I } � i I,I i1 1 i I r Ir '� II I.r Iu�r 'I ;. to � rI� � I � i Ij rI11u U Iv I; r ( Ir r s r > r 1 r ri INrr p 1 Oth SO2N I u III r IIN II 1 I' ad r �11 '� Ip��l,Yr 'U i• t, r 61 r� Yud Ylroa Sereivr ,%,rw" "r.0 Ia 1' S IIY. Jd6 rde�d¢PA& SR20 — Logan to Hancock Streets: This project proposal would install sidewalk to fill a gap. The project would not include a bridge, but rather traffic calming measures by narrowing up the lanes as well creating a buffered bike lane. Staff also recommends a rapid flash beacon for crossing the street at Hancock. Proposed sidewalk and access ramps on south side of SR20 between Logan to Hancock Street. Staff recommends doubling down on both of these projects again given much of the grant work has already been done and to honor Council priorities of the past. Additionally, the Discovery Road shared use path may be well suited to couple with a TIB grant given the pavement is deteriorating quickly. This project would also support PT Preservation Alliance development. This strategy is recommended based on staff availability to get the work done, Council priorities, and community benefit for highly utilized key transportation routes. If successful, the financial impact to the City will be in terms of match funding and cost staff engineering time and overhead. The Discovery Road — 19t" to San Juan estimated financial impact is estimated at $250,000. There is no match required; however, this project would require extensive staff oversight and funding is needed to cover grant ineligible overhead. The SR20 — Logan to Hancock estimated financial impact is estimated at $150,000. There is no match required; however, this project would require staff administrative costs in coordinating with WSDOT and to cover grant ineligible overhead. If either or both of these projects are funded, Transportation Benefit District funding or Real Estate Excise tax is recommended as a source of city funds. Staff is asking for City Council support for these two project applications. ATTACHMENTS: N/A CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval supporting the application for funding for Discovery Road between 19t" and San Juan under the safe routes to school program and for SR20 between Logan and Hancock under the bike ped grant program. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: City0f Port ' m�10 Townsen Agenda Bill AB24-088 Meeting Date: May 20, 2024 Agenda Item: IX.A ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Alyssa Rodrigues and John Mauro Date Submitted: May 13, 2024 Department: City Administration/Clerk Contact Phone: 360-379-5048 SUBJECT: Process, Timeline, and Options for Filling Vacated City Council Seat, Position #2 CATEGORY: ❑ Consent ❑x Resolution ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $ Included in Budget? Yes ❑ No ❑x ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-080 GF - City Clerk - Council Support SUMMARY STATEMENT: Councilmember Aislinn Palmer, City Council Position #2, submitted her resignation to Mayor David Faber on May 6, 2024, effective May 31, 2024, as she will be living outside of Port Townsend. State law prohibits Councilmembers from holding office if they reside outside of the city they represent (RCW 29A.04.151). Article 3 of the Port Townsend City Council Rules of Procedure pairs with the state law (RCW 42.12.070), outlining how Council vacancies are to be filled "with the most qualified person available until an election is held." This includes the City Council: • Widely distributing and publishing notice of the vacancy, the procedure, and any application form for the vacancy. • Drawing up an application form which contains relevant information to answer set questions posed by the Council. • Interviewing candidates publicly at City Council meetings. • Making a decision on appointment to fill the remainder of the term within 90 days. In the case of Position #2, the vacancy to be filled would start from appointment, expected by the end of August 2024, through November 2025 when that seat is again up for election (RCW 29A.24), once it is filled immediately (not in January 2026) upon certification of the general election. The position must be appointed by Council within 90 days of the vacancy (in this case, August 29, 2024) or the appointment responsibility shifts to the County Commission. Should the County fail to do so within 180 days, the County (or City) may petition the Governor to appoint a qualified person to fill the vacancy. With the process and constraints clearly set out in Council rules and State code, the task ahead before this governing body is four -fold: 1. To determine the timeline of the process (i.e., in alignment with City Council business meetings and before 90 days elapse; three such options below). 2. To agree an application form including a set of questions for candidates, interview approach, and evaluation criteria (draft: Attachment A), as well as a full application (draft: Attachment B). 3. To widely distribute and publish the timeline and application form. 4. To interview candidates and make a decision on appointment. Staff presents three options for the timeline for council consideration, including an approach for soliciting and agreeing application/interview questions and publishing the timeline and application. Based on an evaluation of a range of factors (e.g., Council shaping application, application period, public visibility, expediency, duration of seat vacancy), staff recommends Option B. The following options and suggested dates as well as an options table with pros and cons are below. Option A: Expedited • May 20 Agree process timeline and milestones (select option) Agree application format and questions • May 24 Application live/open, published, distributed Application open 5/24 — 6/24 • June Promotion Receive applications • June 17 Interviews with candidates • July 1 Interviews with candidates Deliberations and decision • July 3 Communication of decision to community • July 15 Appointed Councilmember attends first Council meeting Option B: Balanced • May 20 Agree process timeline and milestones (select option) Explore general scope of questions, solicit questions by email • June 3 Workshop candidate questions for application • June 10 Agree application format and questions • June 14 Application live/open, published, distributed Application open 6/14 — 7/15 • July 29 Special Business Meeting: Interviews with candidates • August 5 Deliberations and decision • August 7 Communication of decision to community • August 12 Appointed Councilmember attends first Council meeting Option C: Just in Time/Thorough • May 20 Agree process timeline and milestones (select option) Explore general scope of questions, solicit questions by email • June 3 Workshop candidate questions for application • June 10 Agree application format and questions • June 14 Application live/open, published, distributed Application open 6/14 — 8/1 • August 5 Interviews with candidates • August 12 Special Business Meeting: additional interviews with candidates • August 19 Deliberations and decision • August 21 Communication of decision to community • September 3 Appointed Councilmember attends first Council meeting Options Table Option Pros' Cons A: Expedited Quickest way to seat a • Application open time member complicated to communicate Fewer steps/ meetings means • Less council opportunity for less staff and Council time crafting/agreeing questions and resources . Fast turn -around time from Materials and questions our interviews to decision immediately, potentially . Overlap of open application curbing/mitigating confusion with interviews Councilmember seated before 0 Overlap of interviews and strategic workplan workshop deliberations on 7/22 Current member may help ' Current member may help shape questions and process shape questions and process B: Balanced More time for Council shaping • Need special meeting in July of questions Later seating than Option A One interview meeting Questions/application drops No overlap with interviews/ later than Option A application process No overlap with interviews/ deliberations • First meeting of new member is at a workshop — more informal opportunity to engage publicly C: Just in Time/ Longer open application • No additional time for surprises Thorough period . Latest seating of new member • More time for Council shaping , May need special meeting (Aug of questions (like Option B) 12) instead of workshop • One interview meeting (like Option B) Regardless of the chosen option/timeline, in order to help expedite the development of application/interview questions and an application, suggested questions and criteria are suggested in Attachment A. There is currently no known job description for City Council. Instead, a short overview ("About the Port Townsend City Council") is suggested for inclusion in the application materials (Attachment B). This is something that could be raised by Council to potentially task the Culture and Society with as they continue their work in revising the Council Rules of Procedure. ATTACHMENTS: Attachment A: Suggested application/interview approach, questions and criteria Attachment B: Draft Application CITY COUNCIL COMMITTEE RECOMMENDATION: RECOMMENDED ACTION: Move to approve Resolution 24-019 Adopting a Process and Timeline for Filling Vacated City Council Seat, Position #2 ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑ Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-019 RESOLUTION NO. 24-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING A PROCESS AND TIMELINE FOR FILLING VACATED CITY COUNCIL SEAT, POSITION #2 WHEREAS, Councilmember Aislinn Palmer, City Council Position 42, submitted her resignation to Mayor David Faber on May 6, 2024, effective May 31, 2024, because she will be living outside of Port Townsend; and WHEREAS, State law prohibits Councilmembers from holding office if they reside outside of the city they represent (RCW 29A.04.151); and WHEREAS, Article 3 of the Port Townsend City Council Rules of Procedure and state law (RCW 42.12.070), outlines how City Council vacancies are to be filled "with the most qualified person available until an election is held."; and WHEREAS, The position must be appointed by City Council within 90 days of the vacancy or the appointment responsibility shifts to the County Commission; and WHEREAS, The City desires continuity in policy -making to the benefit of the residents we serve and thus wishes to attract and vet qualified candidates through a highly transparent public process; and WHEREAS, Options for timeline and process were presented to City Council for consideration at their regular business meeting on May 20, 2024; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend that the City Council adopts the timeline and process outlined in Option XX ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 20th day of May 2024. David J. Faber Mayor Attest: Alyssa Rodrigues City Clerk ATTACHMENT A: SUGGESTED APPLICATION/INTERVIEW APPROACH, QUESTIONS AND CRITERIA Suggested Application Questions: 1. Why are you interested in serving as an appointed City Councilmember? 2. What is your understanding of and perspective on the City's most pressing challenges and opportunities? 3. What experience and skills do you have that you believe align with the role and our challenges/opportunities? How might you focus those skills and experience during your term? 4. Describe your leadership style. What's most important to you? How do you most effectively work with others? 5. Describe your philosophy with public engagement. What matters most and what would you bring/add to the current way the City engages the community? How might you ensure that diverse perspectives are heard and measured in decision - making? 6. What is your understanding of our form of government (Council -Manager) and your responsibilities? What's important to you in making sure the City Council, staff, and our community work most effectively together? 7. Describe what success looks like for you in this role and what it looks like for our Council and community. 8. What do you think your biggest challenge will be as an appointed City Councilmember? Describe how you intend to work through that challenge. 9. What questions do you have for us? Suggested Interview Questions: Note: Council may wish to not agree set interview questions, but to use general suggestions like those below and ask specific questions tailored to each applicant. 1. Why are you interested in serving as an appointed City Councilmember? 2. Tell us of a time that you successfully negotiated a compromise solution in a difficult situation. What was important and why? 3. Tells us of a time you made a significant mistake and what you did afterward. What did you learn from the experience? 4. Describe a time when you had a challenging interpersonal conflict. What happened and what did you to do resolve or work through the conflict? 5. Describe a memorable time when you gave or received constructive feedback. What is important to you in this kind of situation? 6. What is your service and leadership philosophy? Tell us of a time or experience you have had that demonstrates how you lead and serve. 7. What do you think the City's position is right now? What are our strengths? Weaknesses? 8. How do you take care of yourself, particularly during stressful or difficult times? 9. What questions do you have for us? Suggested Interview Approach: • Interview length: 30 minutes • Questions developed to align and build on application questions but also aim to be flexible to be tailed to applicants as desired • Council uses criteria to rank candidates • Number of finalist interviews: 3-5 Suggested Criteria: • Strategic Displays big -picture understanding of current challenges and opportunities. • Community -minded Understands the critical intersections with our community we serve. • Collaborative Knows how to work together with colleagues, other agencies, and the public; is accessible; mindful of a team approach. • Self -aware Understands strengths, limitations, areas of learning; displays humility and curiosity, particularly during disagreements; proactively and consistently looks for ways to develop skills and understanding. • Clarity of role Understands the form of government, role of a City Councilmember, jurisdiction and general role of City. Compelled to consider diverse views and perspectives, representing our entire community and not just the loudest voices. • Communicator Disarming, clear, confident and effective communication style. • Moral fortitude Considers all perspectives, seeks common ground, but also makes decisions about the community's future with moral clarity and courage. • Negotiator Looks for win -win opportunities, seeks common ground, moves challenging conversations and decisions forward. ATTACHMENT B: DRAFT APPLICATION Cityof Townsend Application for Appointment to Port Townsend City Council Thank you for your interest in serving our community by filling the vacancy in Port Townsend City Council, Position #2. This application packet will be forwarded to all City Councilmembers to provide them information to make their appointment decision. All materials from applicants are public records and will be available on the City website. Some applicants may be asked to interview with the City Council and this will be scheduled at a public meeting of the City Council. Eligibility To be eligible for appointment, applicants must: • Reside full time in Port Townsend city limits and have been a resident for at least one year • Be a citizen of the United States and the State of Washington • Be 18 years of age or older Application Timeline The timeline for filling the City Council vacancy is as follows: May/June - xx, 2024: Applications open June xx, 2024: Application and supplemental material due to City Clerk by 4pm June xx, 2024: Interviews with candidates July xx, 2024: Deliberations and decision July xx, 2024: Communication of decision to community August xx, 2024: Appointed Councilmember sworn in/attends first Council meeting To be considered, your application must be completed and received by the City Clerk on xxxx at 4pm. Applications received afterward will not be accepted. Additional written information after this date will not be accepted, unless requested by the City Council. Application Materials Please submit the following: • This application (starting on page 3) • A resume of no more than 2 pages • Answers to supplemental questions of no more than 2 pages Application Submittal Please submit the above materials to: cityclerl<.citypfptous or mail them to: Alyssa Rodrigues, City Clerk Councilmember Appointment 250 Madison Street, Suite 200 Port Townsend, WA 98368 Materials must be received by the deadline so please ensure extra time if you choose to use mail. Port Townsend City Council Appointment Application Page 1 of 3 About the Port Townsend City Council As the City's governing body, Port Townsend's seven elected part-time City Councilmembers establish City policies and laws, adopt an annual budget, approve appropriations, and contract for services. The Council hires and evaluates the City Manager, who is responsible for preparing a budget for the Council's consideration; recruiting, hiring, and supervising City staff; operating the services of City government; serving as the Council's chief adviser; collaborating with local, regional, state, and federal agencies; and carrying out the Council's policies, among other duties. City Councilmembers serve staggered four-year terms; roughly half the Council is up for election every two years. All Councilmembers are "at -large", meaning that they are elected by and serve the City as a whole as opposed to a specific district in the City. The City Council chooses a Mayor and Deputy Mayor from among its members at the first meeting of the new year following an election. The Mayor presides at Council meetings and represents the City at ceremonial functions and inter -governmental meetings. The Deputy Mayor presides in the Mayor's absence. They and the City Manager set the agenda for City Council meetings. Most City Council meetings are held on V, 2"d, and 3rd Mondays at 6:00 p.m. Occasionally special meetings are scheduled as needed. There are no Council meetings on Mondays that are legal holidays. City Council meetings, procedures, duties, committees, relations with City administration, and more are codified in Articles 1-7 in the City Council Rules of Procedure, here: ,httP./rnrel%r71< cityfpt..us/`Nei.r7l</Vj.errv..spx?di.d:i.d:23.3.10 pe:.cr-.. Councilmembers may also serve on or liaise with Council committees, regional and local committees, and agency boards. Councilmembers also attend occasional workshops and conferences, particularly those most related to crucial topics like the Open Public Meetings Act. Serving on the Port Townsend City Council is a part-time position. The position includes a nominal monthly salary, compared regionally and determined locally by a Salary Commission, which is as follows: • January 2024: Member $725, Mayor $1075 • January 2026: Member $775, Mayor $1125 • January 2028: Member $800, Mayor $1175 As determined in late 2022, a Council majority is able to form a workgroup for health coverage and apply for medical benefits through the Association of Washington Cities. However, while that benefit remains possible, a current majority of Council has not requested coverage so therefore there is none. Such a determination can be made at the first of the year for the subsequent year. Port Townsend City Council Appointment Application Page 2 of 3 Applicant Name Application for Appointment to Port Townsend City Council Applicant Information Last First M I Residence Address Contact Phone Email Date of Birth Are you a resident of Port Townsend and have you been so for at least 1 year? ❑ ❑ yes no The information is true and I affirm that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington. Signature Please attach a resume not to exceed 2 pages. Please submit answers to the supplemental questions below, not to exceed 2 pages. Insert questions as determined (currently Attachment A) Date Port Townsend City Council Appointment Application Page 3 of 3 City0f Port ' m�10 Townsen Submitted By: Emma Bolin Department: PCD Agenda Bill AB24-089 Meeting Date: May 20, 2024 Agenda Item: IX.B ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 16, 2024 Contact Phone: 360-390-4048 SUBJECT: Resolution 24-018 To Begin to Issue Final Decisions on Residential Building Permit Applications Within 90 Calendar Days and Determine a Fee Structure Allowing the City to Provide Consolidated Permit Review Within 90 Calendar Days Effective July 1, 2024 CATEGORY: BUDGET IMPACT: ❑ Consent ❑x Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x ❑ Contract Approval ❑ Other: Discussion Item ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: In 2023, the WA legislature passed SB 5290, which made changes to the Local Project Review Act and associated permit timeline requirements to approve certain types of permits. Associated with these new requirements are grant opportunities to assist jurisdictions to find efficiency in permitting procedures, ultimately to hasten the housing supply pipeline. The first of two competitive grants is now available, the "Consolidated permit review grant"' for up to $187,500 to be spent from July 1, 2024 through June 15, 2025. Eligible arant activities, alona with staff ideas for arant scopina include: Eligible Grant Activity Possible Task Contracting with a third -party • Task order to on -call permit review business to conduct the contract to assist with backlog should consolidated permit review or as any still exist July 1, 2024. additional inspection staff. Any • Divert residential permit application review for engineering/planning 1 In a few months, we anticipate that the second grant for transitioning to digital permits will be available. The City already is partly compliant with the statewide preference for digital permits because the building permits are all digital. We still need to design and configure the digital land use permit process. funds expended for such a contract disciplines to on -call contract consultant may be eligible for reimbursement. to help achieve 90-daycompliance. Contracting with outside assistance • Consultant services to draft Street Master to audit development regulations Plan GIS map to assist permit decision - to identify and correct barriers to making. housing development. • Consultant services to identify or correct development procedures and/or engineering standards. • Research and pilot a reduced fee program for middle housing permit applications. Staff/consultant time and expenses • Staff and attorney expenses to draft necessary to process changes to codes compliant with aspects of SB 5290. codes in order to comply with the • Consultant services to assist with fee 45-90 day permit decision studies. timelines, fee guidance, or other requirements of the grant. Costs to a jurisdiction to provide • Not recommended for scoping technical peer review of an application for conformity with the requirements of the Local Project Review Act. Staff is keen to hear feedback on some of these ideas to include in our grant application. The city must demonstrate during the grant period that we are able to issue residential building permits in 90 calendar days or less. If not, the State will put the City on probation. The City could become ineligible for grants if unable to resolve exceeding backlog. The City's timeline to issue residential building permits and the associated street development and minor improvement permits takes 30-45 days typically. With the March 2024 State Building Code changes, there was a permit application surge. The surge has increased our permit issuance to 60-80 days —still under the 90-day threshold. By July 1, when the grant's compliance period begins, we hope that the backlog will mostly be resolved. The City team already is working diligently on residential building permits. The pre - platted and replatted nature of the City makes engineering review for infill building permits exceptionally challenging. This grant would help us work through code, standards, and fees to overcome these challenges. While it's impossible to future -proof the City to forever achieve a 90-day or less residential building permit review, it's more urgent to demonstrate our commitment to efficiency and housing supply pipeline. Grant eligibility hinges on Council adoption of the statements in the resolution. ATTACHMENTS: 1. Resolution 24-018 2. Locall �olect ReviewConsolidated Residential Buiil iin ermit Revie ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,...............................Grant Webslite 3. Grant p,jlji tlion,,,,Instructionsark ,,,,,,,,ID t li,ll CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 24-018 To Begin to Issue Final Decisions on Residential Building Permit Applications Within 90 Calendar Days and Determine a Fee Structure Allowing the City to Provide Consolidated Permit Review Within 90 Calendar Days Effective July 1, 2024 ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-018 RESOLUTION NO. 24-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, TO BEGIN TO ISSUE FINAL DECISIONS ON RESIDENTIAL BUILDING PERMIT APPLICATIONS WITHIN 90 CALENDAR DAYS AND DETERMINE A FEE STRUCTURE ALLOWING THE CITY TO PROVIDE CONSOLIDATED PERMIT REVIEW WITHIN 90 CALENDAR DAYS EFFECTIVE JULY 1, 2024. WHEREAS, major changes were made to the Local Project Review Act with the passage of Senate Bill (SB) 5290 in 2023 intended to consolidate, streamline, and further improve local permit review processes for applicants, customers, planners, builders, and designers; and WHEREAS, the Department of Commerce, as mandated under SB 5290, established the "Consolidated review grant program" to enable jurisdictions to consolidate residential building permit review in order to address shortages in housing across the state; and WHEREAS, City grant eligibility requires it to adopt a resolution which meets the requirements of RCW 36.70B.240; and WHEREAS, the time it takes the City to review and issue decisions on residential building permits is historically less than 90 calendar days; and WHEREAS, the grant availability provides an opportunity for the City to access grant funds to cut through the permit backlog due to an application permit submittal surge due to a rush to vest before the March 15, 2024 State Building Code update; and WHEREAS, the grant is an opportunity to identify ways to streamline development codes that remove barriers to housing affordability; and WHEREAS, residential building permit delays result from lack of clarity in street, sidewalk, and infrastructure design and engineering design standards; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend, Washington, that the City Council makes the following commitments to building permit review consolidation: a. No later than July 1, 2024, the City will begin to issue final decisions on residential permit applications within 90 calendar days, using consolidated review for building permit applications. b. No later than July 1, 2024, the City will determine a specific fee structure that will allow the City to continue providing consolidated permit review within 90 calendar days. c. On September 15, 2024, December 15, 2024, March 15, 2025, and June 15, 2025, the City will provide a quarterly progress report and status update to the Department of Commerce. The report must include the average and maximum time for issuing final decisions on residential building permits using consolidated review during the City's participation in the grant program. The status update will include a Resolution 24-018 description of work completed under chosen eligible activity or activities. d. If the City is unable to successfully meet the terms and conditions of the grant, the City understands that it must enter a 90-day probationary period. If the City is unable to meet the terms and conditions of this grant by the end of the probationary period, the City will no longer be eligible to receive grants. ADOPTED by the City Council of Port Townsend, Washington, at a regular meeting thereof, held this 20'h day of May 2024. David J. Faber Mayor Attest: Alyssa Rodrigues, City Clerk so Local Pt•oject lievi*en-. 6 Co-tisothlated. �-i..en, Grant Program CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS Gurmurmt Overview ............................................................................................................................................... yuu 11 ose and Statutmmu°y ii'a mt IRmrquih,eima nts Eligiblegiir m urmt activities .................................................................................................................................... 4, Giiraiint eligibility aiind fixindiing airnottints .............................................................................................................. 4, EIl ii ii lb iHk Ly .............. Giiraiint applicatioin iiior ells in...............................................................................................................................5 Coirnplefing the giiraiintIl 11 llliii iii in foirim ............................................................................................................5 Scopeof work ................................................................................................................................................."' IL.et,teiir of coirmirnitirneint...................................................................................................................................1 theirIIhelllpfidl uresot or.................................................................................................................................I I CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS 2 G,-an[ III III 'The ILocall Project IRev6ew Act, IRCW 36.701B, was establhshed M 1995 afteir the Ipassage of the Growth Mainageirneint Act (LIMA), as the state He firairnework for llocall goveiriniment llaind use IpIIaininMg irev6ew and development peirimftfing. Fuindairneintal1 llaind use IpIIaininMg ch6ces it ade M adopted coirnpireheinsve Ipl�airs aind development iregullafloirns serve as the foundafloin for Ipiroject irev6ew. IMajoir chain es weire it ade to the ILocall Project IRev6ew Act Mth the Ipassage of Senate 1111 (SIB) 5290 bin 2023. Updates and airneindirneints to the Act acre Mteinded to coinsohdate, stirearnhine, and fuirtheir 4-npirove lIoca11 Ipeirirnft irev6ew Ipirocesses for applhcaints, custorneirs, Ipl�ainineirs, Ibufl1deirs and desineirs. 'To tHs eind, the IF361111 imaindates that the IDeIpairtimeint of Cornirneirce establhsh a giraint Ipirogirairn that einables juids&cfloins to consohdate res6deinfla11 Ibufl1&ng Ipeirirnft irev6ew M oirdeir to addiress shortages M IhousMg aciross the state. IPurpose and Statutory Grainy Requirements 'The puirpose of tHs Consohdated IPeirirnft IRev6ew Giraint IPirograirn 6s to Ipirr vHe fuin&ng to a juir6s&cfloin to consohdate fts iresHeirnf6a11 Ibufl1&ng Ipeirirnft irev6ew Ipirocess. 'The giraint coirnes Mth Ipirovsoins that a juir6s&cfloin must soiree to for the duirafloin of the giraint Ipirogirairn. Pidoir to ireceMir g giraint fun61ng, the llocall goveiriniment applyMg for the giraint ireust adopt a iresollufloirn oir oir6inaince that cornirnfts the juids&cfloin to the Ibufl1&ng Ipeirirnft irev6ew consohdafloin irequireirneints a - f, Ibellow. INo lIateir thain Jolly 1, 2024, the juids&cfloin it ust iregWire fiinall de6s6oins oin iresHeirnf6a11 Ipeirirnft applhcafloins wftHin 45 Ibus�iness days oir 90 calleindair days, usMg consohdated irev6ew for Ibufl1&ng Ipeirirnft applhcafloins. INo lIateir thain Jully 1, 2024, the juids&cfloin it ust deteirimMe a specffic fee structure that wfll allllow the juids&cfloin to coinfinue Ipirow6c66ing consohdated Ipeirirnft irev6ew wftHin 45 Ibus�iness days oir 90 calleindair days. c. On Septeirnbeir 15, 2024, IDeceirnbeir 15, 2024, IMairch 15, 2025, and June 15, 2025, the juir6s&cfloin ireust pirovHe a quarterly Ipirogiress ireIpoirt and status update to the IDeIpairtimeint of Coirnirneirce. 'The ireIpoirt must 6incllude the average and rnax4nuirn firne for 6ssu6ing fiinall de6s6oins oin iresHeirnf6a11 Ibufl1&ng Ipeirirnfts usMg consohdated irev6ew duiding ouir Ipairf661pafloin M the graint Ipirogirairn. 'The status update wfll Mclude a descidpfloin of work coirnpleted under chosen elhgffile actMty oir actMfles. d. If a juir6s&cfloin 6s unable to successfulllly imeet the teirims and coindffions of the giraint, the juir6s&cfloin must einteir a 90-day pirobafloin airy Ipeir6od. IIf the juir6s&cfloin 6s unable to imeet the teirims and coindffions of tMs grant Iby the eind of the pirobafloinairy Ipeir6od, the juir6s&cfloin 6s ino lloingeir elhgffile to irec6ve giraints. e. IFoir Ipuirposes of tHs giraint, "consohdated irev6ew" 6s defined bin the ILocall Project IRev6ew Act, IRCW 36.701B.1 20, IPeirirnft IRev6ew Process, for Ipiroject Ipeirirnft irev6ews, wHch states- "the 6integirated and consohdated irev6ew and de6s6oin oin two oir imoire Ipiroject Ipeirirnfts irellafing to a proposed Ipiroject acfloin, Mclu&ng a sMgle applhcafloin irev6ew and appirovall Ipirocess coveiding all Ipiroject Ipeirirnfts irequested Iby air applhcaint for all oir Ipairt of a Ipiroject acfloin and a desgnated Ipeirirnft cooirdMatoir. IFoir Ipuirposes of tHs graint, "iresHeinfla11 Ipeirir ft'll imeans a Ipeirirnft 6ssued Iby a 6ty oir county that saflsfies the coindffions of the State IBufl1&ng Code, IRCW 19.27.015(5) (Defiinffioins) and 6s MtHin the scope of the Mteirinafloinall iresHeirnf6a11 code, as adopted bin accordance Mth chapteir 19.27 IRCW. 'THs definffion ireads: `ResHeinfla11 Ibufl1&ng Ipeirir ft'll imeans a Ibufl1&ng Ipeirirnft 6ssued Iby a 6ty oir a county to construct, einllairge, CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS IN a Iteir, repa�ir, move, deirnollsh, oir change the occupaincy of airy Ibufl&ng cointa6 in Mg only dwellhing u in fts used for 6indepeindeint IMing of oine oir imoire Ipeirsoins Mclu&ng Iperimairneirnt Ipirovsoins for IMing, sleepMg, eafing, co64ng, and sainftafloin, and structures accessory to dwellhing uinfts, such as detached gairages and storage Ibufl&ngs." lBecause of tHs irequireirneint to adopt a iresollufloirn oir oirdMaince Ipir oir to ireceMir g funds and the shoirt firne allllotted for acHevMg the Jolly 1, 2024 deadhines, youir juids&cfloin should coinsHeir IbegMn6i g the work oin these fteirns as soon as Ipossffille M oirdeir to imeet the deadhines and therefore Ibe elhgffile for the giraint funds whein they Ibecoirne avaflable. Giraint funds imay Ibe used for any tasks wHch occuir afteir Jolly 1, 2024. A copy of the resolufloin oir oirdMaince ireust Ibe subirnftted Mth youir giraint applIcaflr in. IIIg e g r a n [ a cIIIvIII s ApplIcaints ireust choose oine oir imoire of the folloMing actMfles to Ipeirforim duii-Mg the giraint peidod- • Coinsohdated irev6ew of iresHeirnf6al1 IperirNts imay 6incllude air Mffia11 techn�call Ipeeir irev6ew of the applIcafloin for coinformfty Mth the irequireirneints of the ILocall Project IRev6ew Act, IRCW 36.701B.070, Project Iperimft aIpplcat6oins--IDeteirii-ninat6oin of coirnpleteiness—INofte to applIcaint Iby alI 1I depairtiments, dMsoins, and secfloins of the llocall governiment Mth juids&cfloin oveir the Ipiroject. • Cointiracfing Mth a tHird-pairty Ibus6 ess to conduct the coinsohdated Ip rimft irev6ew oir as addffioinall Mspecfloin staff. Any funds expended for such a contract imay Ibe elhgffile for ir6imlbuirseirneint. • Cointiracfing Mth outsde ass6staince to audit developirneint iregullafloirns to Heinflfy and correct bardeirs to Ihous�ing developirneint. • Staff/coinsulltaint firne and expenses inecessairy to Ipirocess changes to codes bin oirdeir to coii Mth the 45-90 day Iperimft de6s6oin firnellnes, fee gu6daince, oir otheir irequireirneints of the giraint. Elhgffile actMfles imay Ibe funded Iby tHs giraint firoirn Jolly 1, 2024 uintfl June 15, 2025. Eligibility All couinfles and cffies M WasHingtoin imay apply for fuin&ng for actMfles irellated to 4-npleirneinfing coinsohdated permft irev6ew for iresHeirnf6al1 Ibufl&ng Iperimfts MtMin the Ipairairneteirs of the elhgffile giraint actMfles. The juir6s&cfloin ireust Ihave adopted air oirdMaince oir iresollufloirn wHch imeets the iregWireirneints of IRCW 36.701B.240 M oirdeir to qualffy. Funding amounts TMs graint MI Ibe awarded oin a first coirne, first served Ibass. The giraint applIcafloin ireust Ibe subirnftted Iby 5-00 p.irn., IMay 31, 2024. The irnax6irmirn awaird airnouint for any juids&cfloin 6s $187,500. Contracts executed for tHs giraint acre dell veirable Ibased and 25% of the awaird MI Ibe IpaH at the subirnfttall of each irequfired quarterly ireIpoirt and status update folloMing the schedule Ipirow6 ed M the scope of work M tHs docuirneint. CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS In GIII'- a n I a c. a [ i .. III i III idIII III e • Aprill 22, 2024: Giraint applIcafloin irelleased oin the .Q. r o wl h M.anaggg-ient Services Grants webp�q.g.g • May, '1, 2024,10:00 a.m.: Pire-applhcafloin conference v6a ZOOIM; Attendance is root irequfired Ibut is eincouiraged...0 s e t his link to r e.glister. • May 31, 2024, 5:00 p.m.: Giraint applIcafloin wbindw choose Use this link to access the . Please note that the applIcafloin foirim is oin Sirnairt Sheet. The foirim ........................................................................................................................ . ... .... wfll not save your Ipirogiress. Once you subirnft your applIcafloin you cannot go Ik ack and make any chainges. ('.anr i i III I III'- a n [ a p p' i c a [ i o III f o III'- rT I Please use tNs secfloin as a woirksheet to IpireIpaire your giraint applIcafloin irnateir6alls Ibefoire cornplefing the oinhine foirm. IHas your juids&cfloin adopted the irequfired iresollufloirn or oir&naince that includes the follllowit Ibufl1&ng Ipeirrnft irev6ew coin sohdafloin requ6ireirneints? a. INo llateir thain Jolly 1, 2024, we must Ibegin to issue fiinall de6s6oins oin iresHeirnf6al1 Ipeirirnft applIcafloins wftHin 45 Ibus�iness days or 90 calleindair days, us6ing coinsohdated irev6ew for Ibufl1&ng Ipeirrnft applIcafloins. b. INo llateir thain Jolly 1, 2024, we must deteirrnfine a specffic fee structure that wfll allllow us to coinfinue pirov6&ng coinsohdated Ipeirirnft irev6ew wftNin 45 Ibus�iness days or 90 calleindair days. c. On Septeirnbeir 15, 2024, IDeceirnbeir 15, 2024, IMairch 15, 2025, and June 15, 2025, we must Ipirr vHe a quarterly Ipirogiress ireIpoirt and status update to the IDeIpairtirneintref Cornirneirce. The ireIpoirt must include the average and irnaArnuirn firne for 6ssu6ing fiinall de6s6oins oin ires6deirnf6al1 Ibufl1&ng Ipeirirnfts us6ing coinsohdated irev6ew duir6ing our Ipairf661pafloin in the giraint Ipirogirairn. The status update wfll include a descir6pfloin of work coirnpleted under chosen elhgffile acflvfty or acflvffies. d. if we are unable to successfulllly irneet the teirms and coindffions of the giraint, we understand that we must einteir a 90-day pirobafloin airy Ipeird. if we are unable to irneet the teirims and coindffions of tHs giraint Iby the eind of the pirobafloinairy Ipeir6od, we wfll ino lloingeir Ibe elhgffile to irec6ve giraints. IFoir Ipuirpuses of tHs giraint, "coinsohdated irev6ew" is defined as: ,The integrated and coinsohdated irev6ew and de6s6oin of two or moire Ipiroject Ipeirirnfts irellafing to a Ipiroposed Ipiroject acfloin, iinclu&ng a s6inglle applIcafloin ireview and appirovall Ipirocess coveiding all Ipiroject Ipeirirnfts requested Iby air applIcaint for all or Ipairt of a Ipiroject acfloin and a desgnated Ipeirirnft cooir&natoir." IFoir Ipuirpuses of tHs giraint, "iresHeinfla11 IpeirrNt'll irneans a Ipeirirnft issued Iby a 6ty or county that saflsfies the coindffions of the State IBufl&ng Code, IRCW 19.27.015(5) (Definffions) and is wftHin the scope of the iinteirnafloinall iresHeirnf6al1 code, as adopted in accordance wfth chapteir 19.27 IRCW. THs definffion reads* `ResHeinflal1 Ibufl1&ng peirmft'll irneans a Ibufl1&ng Ipeirrnft issued Iby a 6ty or a county to construct, einllairge, alter, repa�ir, move, deirnollsh, or chainge the occupaincy of any Ibufl1&ng cointa6in6ing only dwellhing units used for independent hv�ing of oine or moire Ipeirsoins iinclu&ng Ipeirmaineint Ipirovsoins for hv�ing, sleep6ing, eafing, co64ng, and sainftafloin, and structures accessory to dwellhing uinfts, such as detached garages and storage bufl&ngs." CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS I s No Not yet, but Is on the docket Fille Hu llo : IPlease upload the iresollufloirn oir oir6irnairnce wMch Ihas Ikbeeirn adopted oir 6s oin the docket, alIso use tHs Ik ox to upload youir letter of suplpoirt and scope of work. THs 6s a dirag and diro1p Ik ox; just dirag the f611es to the Ik ox to upload tIheirm. Jurisdiction name: enter the inairme of youir juir6s 6cfloirn Jurisdiction county: choose firorn the diropclr win 1Ist of couinf6es UBI number 9 c1 gfts. A UIRII inurnbeir 6s sorneflir es calllled a tax iregstirafloirn inurnbeir, a bus6 ess iregs irafloirn nurnbeir, oir a bus6 ess 116cei se inurnbeir. I xairn1plle U&I inuir ber: 604-765-509 Statewide vendor number I xairn1plle SWWV inuir ber: 000279 -00 Contract signatory: IPirr vHe the i airme, fltlle, and eirma611 of the authoidz6ing offs 6a11 who w61111 s6gin youir contract. Subir ft the eirma611 addiress Cornimeirce should use to iroute a contract for f6irnall s6gi attire through IDocuS6gin. IPlease mote* Cornimeirce w61111 only iroute to oine juids&cfloin eirma611 addiress. If youir juids&cfloin Ihas a contract apIpirovall Il irocess 6ti MI need to Ikbe aciimMsteered Ikby youir juids&cfloin. CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS I Tot all -funding request: enter the tooth airnount you acre irequesfing. The irnax6irmirn Ipossffille awaird 6s $187,500. Elligilblle activities: wHch of the ellgffile giraint actMfles wfll youir juir6s&cfloin undertake as a Ipairt of tHs giraint work? Choose all that apply. Any chosen actMty iregWires a correspoin&ng dell veirable M youir scope of work. • Consohdated irev6ew of iresHeirnf6a11 IperirNts imay 6incllude air Mffia11 techn6cal1 Ipeeir irev6ew of the applIcafloin for coinformfty Mth the irequireirneints of the ILocall Project IRev6ew Act, IRCW 36.7013.070, Project Iperimft aIpplcat6oins--IDeteirii-ninat6oin of coirnpleteiness-dNofte to applIcaint Iby alI 1I depairtiments, dMsoins, and secfloins of the llocall governiment Mth juids&cfloin oveir the Ipiroject. • Cointiracfing Mth a tHird-pairty Ibus6 ess to conduct the consohdated Ip rimft irev6ew oir as addffioinall Mspecfloin staff. Any funds expended for such a contract imay Ibe elhgffile for ir6imlbuirseirneint. • Cointiracfing Mth outsde ass6staince to audit developirneint iregullafloirns to Heinflfy and correct bardeirs to Ihousing developirneint. • Staff/coinsulltaint firne and expenses inecessairy to Ipirocess chainges to codes bin oirdeir to coirnply Mth the 45-90 day Iperimft de6s6oin firnellnes, fee gu6daince, oir otheir irequireirneints of the giraint. Quarterly ireIpoirts to Cornirneirce, wMch 6incllude the average and irnax6irmirn firne for 6ssuMg fiinall de6s6oins oin res6deinfla11 Ibufl1&ng IperrNts usMg consohdated irev6ew to asceirtaM whetheir youir juir6s&cfloin 6s imeef6ing the 45 �bus�iness days oir 90 calleindair day firne-peir6ods acre irequfired dell veirables for tHs giraint. Cornirneirce M 11 11 ass6gin 25% of the giraint awaird to each irequfired ireIpoirt. The ireIpoirt wfll allso 6incl1ude a status update oin the elhgffile actMfles you chose firoirn above. S "I c o p e o f w . iir THs 6s a dell veirable Ibased contract, therefore juir6s&cfloins wfll Ibe Ipa�d upoin saflsfactoiry coirnplefloin of dell veirables iratheir thain Ihouirs spent woirkMg oin the Ipiroject. IPllease mote tMs 6s Wfeireint thain Ihow sorne consultants currently contract Mth cffies. THs graint irequires the folloMing dellveirables- a. Quarterly ireIpoirts to Coirnirneirce, wMch MI Mclude the average and irnax6irmirn firne for 6ssuMg fiinall de6s6oins of resHeinflal1 Ibufl1&ng IperirNts usMg coinsohdated irev6ew to asceirta6in whetheir the giraintee 6s meefing the 45 Ibus6 ess days oir 90 calleindair day firne Ipeir6ods. b. The ireIpoirt wfll allso Mclude the status of oine oir imoire of the irequfired actMfles firoirn the "Bhgffile ActMfles IL st" as 116sted Ibellow- Consohdated irev6ew of iresHeirnf6a11 IperirNts imay 6incllude air Mffia11 techn6cal1 Ipeeir irev6ew of the applIcafloin for coinformfty Mth the irequireirneints of the ILocall Project IRev6ew Act, IRCW 36.7013.070, Project Iperimft aIpplcat6oins--IDeteirii-ninat6oin of coirnpleteiness-dNofte to applIcaint Iby alI 1I depairtiments, dMsoins, and secfloins of the llocall governiment Mth juids&cfloin oveir the Ipiroject. Cointiracfing Mth a tHird-pairty Ibus6 ess to conduct the consohdated Ip rimft irev6ew oir as addffioinall Mspecfloin staff. Any funds expended for such a contract imay Ibe elhgffile for ir6imlbuirseirneint. Cointiracfing Mth outsde ass6staince to audit developirneint iregullafloirns to Heinflfy and correct bardeirs to Ihousing developirneint. CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS I Staff/coinsulltaint firne and expenses inecessairy to Ipirocess chainges to codes bin oirdeir to cornply Mth the 45-90 day Ipeirirnft de6s6oin firnellnes, fee gur daince, oir otheir irequireirneints of the giraint. c. Youir fiinall dell veirable shall 6incllude as applhcable- • INew coinsohdated Ipeirirnft irev6ew Ipoll6rs6es oir Ipiroceduires; • Copy of executed contract fair coinsohdated Ipeirirnft irev6ew oir Mspecfloins; • Copy of developirneint iregullafloirn audit; • Copy of diraft oir&naince to chainge codes bin oirdeir to cornply Mth Ipeirirnft de6s6oin firnellnes; • IF inall ireIpoirt of bairideirs to IhousMg developirneint; • Msposffioin of ternpoirairy staff, outcornes, successes; • Success of Ipirocess6i g Ipeirirnfts MtHin iregWired firne peidods; aired/oir • Otheir piroposed dell veirable M youir scope of work. Each juids&cfloin 6s irequr fired to subirnft a Ibidef scope of work to allllow Cornii-neirce to coinfirl-n that the piroposed scope falllls MtHin the elhgffile actMfies fair the giraint. Scope of work should Ibe subirnftted M a Word foiril-nat usMg the dirop Ibox oin the SirnairtSheet foirii-n. Ilia the status update secfloin of youir scope of work, subirnft a descidpfloin of the tasks you piropose to 4-npleirneint youir chosen actMty, alloing Mth any dell veirables fair each actMty duiding the quairteir. The due date fair each quairteirlly ireIpoirt 6s showin Ibellow and afire the due dates you use bin youir scope of work. Giraint funds MI Ibe Ipa�d M fouir equal) Mstallii-neints upoin the subirnfttall of each quairteirlly ireIpoirt and dellveirables. Exarnple scope of work and dellveirables- Deliverables Due Dade Commerce Gran't Funds Deliverable '1: Quarterly IReIpoirt and Status Update Septernbeir 15, o646,875 2024 The ireIpoirt ii-nust Mclude the average and rnax4-nuirn firne fair 6ssWing fiinall de6s6oins of iresHeinflal1 Ibufl1d6ir g peirirnfts usMg coinsohdated irev6ew duiding the repoirfing Ipeidod. The Status Update MI Mclude a descidpfloin of work cornpleted under chosen elhgffile actMty oir actMfles. Jolly I - August 31 ireIpoirf6ing Ipeidod. Deliverable 2: Quarterly IReIpoirt and Status Update IDecembeir 15, 2024 o646,875 The ireIpoirt ii-nust Mclude the average and rnax4-noun firne fair 6ssWing fiinall de6s6oins of iresHeinflal1 Ibufl1d6ir g peirirnfts usMg coinsohdated irev6ew duiding the repoirfing Ipeidod. The Status Update MI Mclude a descidpfloin of work cornpleted under chosein elhgffile actMty oir actMfles. CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS M Septeirnbeir I - INoveirnbeir 30 ireIpoirf6ing Ipeir6od. Deliverable 3: Quarterly IReIpoirt and Status Update Mairclhl 5, 2025 546,875 The ireIpoirt imust Mclude the average and irnaArnuirn firne fair 6ssWing fiinall de6s6oins rein iresHeinflall Ibufl61ng peirimfts usMg coinsohdated irev6ew duiding the repoirfing Ipeidod. The Status Update MI Mclude a descidpfloin of work coirnpleted under chosen elhgffile actMty oir actMfles. Deceirnbeir I - February 28 ireIpoirf6ing Ipeir6od. Deliverable 4: Quarterly IReIpoirt and Status Update Juine 15, 2025 546,875 The ireIpoirt imust Mclude the average and irnaArnuirn firne fair 6ssWing fiinall de6s6oins rein iresHeinflall Ibufl61ng peirimfts usMg coinsohdated irev6ew duiding the repoirfing Ipeidod. The fiinall dell veirable MI Mclude a suirnimairy of the outcoirnes of the giraint funded work Mclu&ng, whein applhcable- • INew coinsohdated Ipeirir ft irev6ew Ipoll6c6es oir �piroceduires; • Copy of executed contract fair coinsohdated peirimft irev6ew oir 6inspecfloins; • Copy of developirneint iregulafloin audft; • Copy of diraft oir6inaince to chainge codes bin oirdeir to coirnply Mth Ipeirir ft de6s6oin firnellines; • Rinall ireIpoirt rein Ibairir6eirs to IhousMg development; • Msposffioin of teirnpoirairy staff, outcoirnes, successes; wind/oir • Success of IpirocessMg Ipeirir fts MtHin irequfired firne Ipeir6ods. IM a irc lh I - IMay 31 ireIpoirf6ing Ipeidod. Total- $187,500 The fiinall due date fair all dell veirables imust Ibe ino llateir thain Jufine 15, 2025. The giraint fuin6ing einds rein Jufine 30, 2025, therefore you it fiinall dell veirable 6s due Juine 15, 2025. lBudget it ainageirs should Ibe awaire that the fiinall tweinty-five Ipeirceint (25%) of the giraint airnouint 6s coinflingeint upoin coirnplefloin of the fiinall dellveirables. CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS m ................ eller of ca'7 i1Ilf i i IIlf lent A lletteir of cornimftiment firoirn the 6ty imayor oir otheir authoir6zed offi6al1 ireust Ibe uploaded as a Ipairt of youir applhcafloin. The lletteir should 6incllude the folloMing Mainguage oir s4-n61air Mainguage as imr dffied to youir specffic giraint piroposalL 1, INAIMIE aind'TFTILIE_ref --INAIMIE of CFTY/COUINTY, authoidze the 6ty/couinty to piropose the attached scope of work and Ibudget irequest for giraint fun61ng to 4-npleirneint the irequireirneints of SIB 5290 irellated to coinsohdated Ipeirirnft irev6ew giraint fuin&ng. �lin addffioin, M oirdeir to irec6ve giraint funds, we understand that tMs grant Ihas the folloMing coindffions as generally set forth Iby the WasHingtoin State ILegsllatuire M SIB 5290 that we it ust imeet Ipir6oir to IbecoirNing elhgffile for tHs giraint. We soiree to the folloMing- Pidoir to Ib61ng awarded giraint funds, we wfll offi6ally adopt a iresollufloirn oir oirdMaince that coirnirnfts the juids&cfloin to the Ibufl1&ng Ipeirirnft irev6ew coin sohdafloin irequireirneints a - f, Ibellow. INo llateir thain Jolly 1, 2024, we it ust IbegM to tissue fiinall de6s6oins oin ires6deirnf6al1 Ipeirirnft applhcafloins MtHin 45 Ibus6 ess days oir 90 calleindair days, usMg coinsohdated irev6ew for Ibufl1&ng Ipeirirnft applhcafloins. �b. INo llateir thain Jolly 1, 2024, we it ust deteirii-Nine a specffic fee structure that wfll allllow us to coinfinue pirovHMg coinsohdated Ipeirirnft irev6ew wftMin 45 Ibus6 ess days oir 90 calleindair days. c. On Septeirnbeir 15, 2024, IDeceirnbeir 15, 2024, IMairch 15, 2025, and June 15, 2025, we ireust Ipirr vHe a quarterly Ipirogiress ireIpoirt and status update to the IDeIpairtimeint of Cornirneirce. The ireIpoirt ireust 6incllude the average and rnax4mirn firne for 6ssu6ing fiinall de6s6oins oin iresHeirnf6al1 Ibufl1&ng Ipeirirnfts us6ing coinsohdated irev6ew duirMg ouir Ipairf661pafloin M the giraint Ipirogirairn. The status update wfll Mclude a descir6pfloin of work coirnpleted under chosen elhgffile actMty oir actMfles. d. If we afire unable to successfulllly imeet the teirims and coindffions of the giraint, we understand that we must einteir a 90-day pirobafloin airy Ipeir6od. IIf we afire unable to imeet the teirims and coindffions of tHs giraint Iby the eind of the pirobafloinairy Ipeir6od, we wfll ino lloingeir Ibe elhgffile to irec6ve giraints. e. IFoir Ipuirpuses of tHs giraint, "coinsohdated irev6ew" 6s defined bin the ILocall Project IRev6ew Act, IRCW 36.701B.1 20, IPeirirnft IRev6ew Process, for Ipiroject Ipeirirnft irev6ews, wHch states- ,the 6integirated and coinsohdated irev6ew and de6s6oin of two oir imoire Ipiroject Ipeirirnfts irellafing to a proposed Ipiroject acfloin, Mclu&ng a sMgle applhcafloin irev6ew and appirovall Ipirocess coveiding all Ipiroject Ipeirirnfts irequested Iby air applhcaint for all oir Ipairt of a Ipiroject acfloin and a desgnated Ipeirirnft cooirdMatoir. IFoir Ipuirpuses of tHs giraint, "iresHeinfla11 Ipeirir ft'll imeans a Ipeirirnft tissue Iby a 6ty oir county that saflsfies the coindffions of the State IBufl1&ng Code, IRCW 19.27.015(5) (IDefinffions) and 6s MtHin the scope of the Mteirinafloinall iresHeirnf6al1 code, as adopted M accordance Mth chapteir 19.27 IRCW. THs definffion ireads* `ResHeinflal1 Ibufl1&ng Ipeirir ft'll imeans a Ibufl1&ng Ipeirirnft tissue Iby a 6ty oir a county to construct, einllairge, alter, repa�ir, move, deirnollsh, oir chainge the occupaincy of any Ibufl1&ng cointaMMg only dwellhing units used for 6indepeindeint IMing of oine oir imoire Ipeirsoins Mclu&ng Ipeirimairneirnt Ipirovsoins for IMing, sleepMg, eafing, co64ng, and sainftafloin, and structures accessory to dwellhing uinfts, such as detached gairages and storage bufl&ngs." CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS 10 .. OUher p f limes a iirces • The quarterly ireIpoirts wdl Ikbe in Sir art Sheet forir at. • Coirnirneirce wfll1 Irma intaM a iruinirn6i g IF"AQ document oin our web sfte to address oing6ing quesfloins. • Coirnirneirce wfll1 Ihost a Ipire-app lIcafloin workshop oin IMay 1, 2024 at 1I0*00 a.irn. f6irne to airs rear any uesfloins about the app lIcafloin IK irocess...s.e....:t.h.11.s.....11.11.n..k....:t:.....r.e.. Ester. • IF oir imoire 6inforim afloirn about the Consohdated IPeirirnft IRev6ew Girairnt IPirogirairn, v6sft the oirnirneirce"s Growth Mgnaggg-ient Services Grants p..�qgg • IF oir imoire 6inforim afloirn oin the ILocall Project IRev6ew Act, v6sft the II:::: !.�...Il.....l ..r jgL--t IReview weh6 aW. CONSOLIDATED PERMIT REVIEW GRANT APPLICATION INSTRUCTIONS II City0f Port Townsen Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB24-090 Meeting Date: May 20, 2024 Agenda Item: Consent VIILF ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 13, 2024 Contact Phone: 360-379-5090 SUBJECT: Authorizing an update to the non -bargaining employee position classification salary schedule to add seasonal employees for Public Works projects CATEGORY: ❑x Consent ❑ Resolution Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: N/A Expenditure Amount: $ Included in Budget? Yes ❑ No ❑ Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: City staff recommends adding seasonal FTEs to the 2024 personnel schedule as follows. These seasonal positions are for a 6- month terms each and will be funded by capital projects for work already budgeted for 2024. Add 0.5 FTE seasonal to support streets division work for banked capacity projects. The addition of a seasonal employee would help the streets crew immensely in performing 2023 banked capacity projects. It is possible that staff will ask for an extension into next year but will follow up as needed and as budgeted for 2025. Add 2.0 FTEs (4 seasonal employees for 6 months each) to assist the water distribution crew in performing lead and copper plumbing assessments and to install water meters. The lead and copper inventory would be combined with water meter replacements budgeted for in 2024. Given that banked capacity streets projects and the water meter replacement program extend into 2025, it is possible to extend these seasonal positions into 2025. This would make the positions possibly more attractive for a longer term. However, extension requires budget approval for 2025 and approval by the Union to make an exception to the General Bargaining Agreement.. Finally, staff recommends this strategy to help engage new workforce in public works professions. Seasonal employment is a great exposure to public works and gives the City a chance to work with prospective future long-term employees. ATTACHMENTS: Non -bargaining Employee Position Classification Salary Schedule CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If approved by consent, this action is considered approved by unanimous consent of increasing the employee count on the personnel schedule by 2.5 FTEs. ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: CITY OF PORT TOWNSEND NON -BARGAINING EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 REV May 20, 2024 Elected Officials 2024 Budget Classification Minimum Maximum Positions Mayor $ 12,900 $ 12,900 1.00 Councilmembers $ 8,700 $ 8,700 6.00 Non Represented Employees Range Classification Step 1 Step 9 Positions City Manager $ 166,000 $ 205,917 1.00 31 City Attorney $ 146,591 $ 181,773 1.00 31 Chief of Police $ 146,591 $ 181,773 1.00 30 Public Works Director $ 139,610 $ 173,117 1.00 30 Finance and Technology Director $ 139,610 $ 173,117 1.00 29 Planning & Community Development Director $ 132,962 $ 164,873 1.00 29 Parks & Rec Strategy Director (Limited Term) $ 132,962 $ 164,873 1.00 28 Parks, Recreation & Community Services Director $ 126,631 $ 157,022 0.00 28 Deputy Police Chief $ 126,631 $ 157,022 1.00 28 Deputy Public Works Director/City Engineer $ 126,631 $ 157,022 0.00 27 Director of People & Performance $ 120,601 $ 149,545 1.00 27 Deputy PW Director/Engineering Services Manager $ 120,601 $ 149,545 1.00 26 Assistant City Engineer $ 114,858 $ 142,424 1.00 25 Prosecuting Atty/Asst City Attorney $ 109,388 $ 135,642 0.00 25 Human Resources Manager $ 109,388 $ 135,642 0.00 25 Communications & Marketing Director $ 109,388 $ 135,642 0.00 24 Planning Manager $ 104,179 $ 129,182 1.00 24 Civil Engineer III $ 104,179 $ 129,182 1.00 24 Public Works Operations Manager- Streets $ 104,179 $ 129,182 1.00 24 PW Ops Manager- Water $ 104,179 $ 129,182 1.00 24 PW Ops Manager - WWTP $ 104,179 $ 129,182 1.00 23 Library Director $ 99,218 $ 123,031 1.00 23 Finance Manager $ 99,218 $ 123,031 1.00 23 Building Official $ 99,218 $ 123,031 1.00 23 Project Manager III $ 99,218 $ 123,031 0.00 22 Parks & Facilities Manager $ 94,494 $ 117,172 1.00 22 Communications & Marketing Manager $ 94,494 $ 117,172 1.00 22 Civil Engineer II $ 94,494 $ 117,172 0.00 22 Accounting Manager $ 94,494 $ 117,172 1.00 22 City Clerk $ 94,494 $ 117,172 1.00 21 Project Manager II $ 89,994 $ 111,593 2.00 20 Library Manager - Public & Tec Svs $ 85,709 $ 106,279 1.00 20 Library Manager - Youth Services $ 85,709 $ 106,279 1.00 20 Senior Planner $ 85,709 $ 106,279 1.00 20 Civil Engineer 1 $ 85,709 $ 106,279 0.00 20 Finance & Budget Analyst $ 85,709 $ 106,279 0.00 20 Long Range Planner (Limited Term) $ 85,709 $ 106,279 1.00 19 Project Manager 1 $ 81,627 $ 101,218 0.00 18 Civil Engineer EIT $ 77,740 $ 96,398 0.00 17 Public Records Officer $ 74,038 $ 91,808 1.00 17 Human Resources Specialist or Generalist $ 74,038 $ 91,808 1 1.00 17 Executive Assistant to City Manager $ 74,038 $ 91,808 0.00 16 Payroll and Benefits Administrator $ 70,513 $ 87,436 1.00 16 Deputy City Clerk $ 70,513 $ 87,436 0.00 16 Legal Assistant $ 70,513 $ 87,436 0.00 16 Legal Assistant/Deputy Clerk $ 70,513 $ 87,436 1.00 15 Executive Assistant to Chief of Police $ 67,155 $ 83,272 0.00 10 Navigator (Limited Term) $ 52,618 $ 65,246 1.00 Hourly Part -Time Positions 12 Human Resources Assistant $ 27.89 $ 34.58 0.50 12 Associate Librarian $ 27.89 $ 34.58 0.00 10 Library Associate $ 25.30 $ 31.37 0.54 5 Library Assistant $ 19.82 $ 24.58 3.51 5 Library Assistant Substitute $ 19.82 0.50 3 Library Courier $ 17.98 $ 22.29 1.00 1 Library Page $ 16.31 $ 20.22 0.30 Reserve and Seasonal Positions ** Seasonls not included in Total FTE count Reserve Police Officers, commissioned $ 37.79 1.00 Reserve Police Officers, noncommissioned $ 25.00 0.35 Seasonal Workers $ 16.31 $ 20.22 2-4 4.5 Total Non -Represented Employees 44.20 CITY OF PORT TOWNSEND UNCLASSIFIED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Non -Represented Classification Minimum I Maximum Positions Grants Coordinator to be determined 1.00 Union/Represented Classification Minimum I Maximum Positions City Electrician to be determined 1.00 Total Unclassified Employees 2.00 CITY OF PORT TOWNSEND UNION/REPRESENTED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Classification Union/Represented Employees Classification Title Minimum/hr aximum/hr *1 Positions 31 IT Network Administrator $ 45.43 $ 51.56 1.00 29.5 Accountant $ 39.17 $ 44.45 0.00 29.3 Associate Planner $ 37.80 $ 45.74 1.00 29.3 GIS III $ 37.80 $ 45.74 0.00 29 Crew Chief $ 37.08 $ 42.12 2.00 25 IT Technical Support $ 36.39 $ 41.39 1.00 23 Building Inspector $ 35.53 $ 40.36 1.00 23 Code Compliance Officer $ 35.53 $ 40.36 1.00 23 Public Works Inspector $ 35.53 $ 40.36 1.00 23 Crew Chief Apprentice $ 35.53 $ 40.36 0.00 23 GIS II $ 35.53 $ 40.36 1.00 21 Operator II $ 35.50 $ 39.18 6.00 21 Police Records Lead $ 35.50 $ 39.18 1.00 19 Assistant Planner $ 33.92 $ 38.54 0.00 19 Finance Specialist $ 33.92 $ 38.54 1.00 19 Land Use Specialist $ 33.92 $ 38.54 0.00 19 jProject Accounting Specialist $ 33.92 $ 38.54 1.00 19 Purchasing/Contracts Specialist $ 33.92 $ 38.54 0.00 17 Mechanic $ 32.95 $ 37.42 0.00 15 Operator I $ 32.21 $ 36.44 16.20 13 Finance Tech III $ 29.04 $ 32.97 1.00 13 Police Clerk $ 29.04 $ 32.97 1.00 13 Public Works/Engineering Support Specialist III $ 29.04 $ 32.97 0.00 13 Permit Technician III $ 29.04 $ 32.97 0.00 11 Parks, Rec & Comm Services Admin Support Spec $ 26.98 $ 30.54 0.00 11 Public Experience Liaison $ 26.98 $ 30.54 3.00 11 Utility Billing / Collection Specialist $ 26.98 $ 30.54 1.00 11 Permit Technician II $ 26.98 $ 30.54 1.00 11 GIS 1 $ 26.98 $ 30.54 0.00 9 Community Services Officer $ 26.48 $ 30.27 1.00 9 Finance Tech 11 $ 26.48 $ 30.27 0.00 9 Maintenance Worker $ 26.48 $ 30.27 5.00 9 Permit Technician 1 $ 26.48 $ 30.27 1.00 9 Public Works/Engineering Support Specialist 11 $ 26.48 $ 30.27 0.00 7 Maintenance Worker Apprentice $ 25.61 $ 29.09 1.00 7 GIS Apprentice $ 25.61 $ 29.09 0.00 7 Administrative Assistant $ 25.61 $ 29.09 0.00 7 Public Works Administrative Assistant $ 25.61 $ 29.09 0.00 7 Facilities Custodian $ 39.15 $ 44.93 1.00 Police Officer $ 37.79 $ 43.37 12.00 Sergeant $ 48.58 $ 53.14 3.00 Total Union/Represented Employees max pay does not include longevity or otherpremiums as maybe applicable 65.20 OTAL CITY POSITIONS (Excluding Elected Officials, Seasonals & Reserve Officers) L 111,40 LU J 0 LU S C� N N 0 Z_ I— LLI LU H i a� N Q G G E L O L O L L L L L L L L L L L L L L E O CD '> N > O Cll N Cll O Cll N Co (DC) (D (D N O O �O 0!. O q E a- E U a_ E E E E E E E= E E E E E E E 4= E J U G Co a_ a_ a U O O O G 0- O E � O O -� o O 'E E c Co fA G G_ 0 M LU E 0) ca - N O C6 0) O LO J V M 0-CO N N N CO Q OJ LU 0 a aL> :S LL c a> O LL ca .> a c Co c m = m I_ R�: LL. O c '= o c V C) o E LU C) ca O > c 0 p p LU mL)Co Z0 .� Cop0 G S CO 0 J V Z a M Q c m c � Q� ca _ > O p m e E � U- co .S; m "(D v w U a U LZ Co a_ CO w C N O > Co E Co L E L CoU Co _0 ca o > Q (D ca m (D= Q p U CO � E O E cn � Co c6 a am E .D tm E > C _0 (D E F-- C ( O j O U > C O U � (D Q a � m w O CO a 0) m -O 2 � O Co m Co a U C O (D O � C O E p C (D E � _ E _ _ >, CO C g N C6 U C O m C6 CC6 E w cn m 3 C6 E O U C o C }� E G a> m a O E E m aD L O cn > L O O O U E E m a> E c °'• U CO _ C "EwU _ •CO =3C) U U C C (D CO � C.) °: = a E U- Q C.)o Q> U O :i o a '�f:i O OO :iL + IE = Q VC _ CO CL -0a> 0=3 ,�. m /O� cn -2 I a- c� -� Co C� � a_ L) = C)- Q U w U 1 a- I L) 10 a- 1 U 1 a- C) C:) O C:) C:) C:) C) CD C) CD C) CD C) CD CC7 LP CD CD CD C) C) C)E E O O O Co O Co Co O O O O O O O CN Cn O O O O Cn I— C'7 Lfi CG N L0 CO ct to' C0 C'7 C0 to I C'7 CO to Co Co Co Ct• CO CO N N Co M N ONO M ct• LP CO CDO O N LP N LP N N N >, >, >, C U U 0 U U U U U U U U 0 Rf C6 C6 Rf C6 C6 m m C6 3 3 3 3 0 ! L L L L CO CO L Cn L L L L CO CO CC s O O cO O O O O O N O 0 G E _ 0 _ _ _ 0 _ _ � _ _ _ _ _ E E E E E E E Et E k E E E 2 m U U U U U Q U Ua_ U Q U U U mLU U � 2 ƒ 0 co � A 0 a_ w co 0 k 0 \ LD k 0 ¢ J L Q o Q:� ± % « LU w = co ® a_m ± ± o Q 0 7 ?� 2 0 ƒ /0 ID / [ C� kc) - - - - § 3 v § 2 / « / k _02 « § 0-co w _ y ƒ 2 § 3 0 k 2 k k k 3 ) 2 2 E\_ ®ƒ s c E = ° 'o o m c S 0)0)o co_ $ / 2 CO 7 = 0)7 $ ID ._ § _ z 2 a g= 2 0 2 y o a 2 a® 2 * 2 \\ = o a n E 2ƒ .ƒ ® 2 /[ $ 7 \ f \\ v E 2 E o a/[ v 7 2 CO m g E 0 7@ U e o o U E R 0 \ 2§ c= R§ k E R CO E Q / U Q g/ m E Q§ .o 7 E 'e 2% ƒ 0 ® Z, 0 0 7 E 0�%¢% 3 a-U y U k U � U Q a-U U a- a m 0 m 0 m 0 o 0 9 0 9 0 9 0 0 9 0 9 0 0 m 0 o 0 2 0 2 0 m 0 m 0 m & a to a s a to CO CO w CO to CO CO w& CO 3N 2 2 0 co« o ± ± � � * * * 1 5� 5� 5 5 E k m e E k m E E kƒ E m E � k �ƒ k k �ƒ k k k�(D k \ z