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Home My WebLink About01042024 Agenda Port Townsend Art Commission Meeting Agenda January 4, | 3:00 p.m. | In-person and Remote Meeting nd The meeting will be held in Council Chambers on the 2 floor of the Historic City Hall. The entrance is the first door on Madison Street, which opens to the elevator. Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 729-067-131 Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 496-365-513# Submit public comment emails to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes December 7, 2023 E. Public Comment (3 minutes per person) F. Committee Business A. Chair Update B. Treasurer Update C. Grant Funding D. Poet Laureate E. PAC Update F. Angel of the Arts G. Correspondence H. Set Agenda for Next Meeting I. Next Scheduled Meeting February 1, 2024 J. Adjourn From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Wednesday, December 20, 2023 2:56:34 PM CAUTION: External Email Submitted on Wednesday, December 20, 2023 - 2:56pm Submitted by anonymous user: 24.113.172.95 Submitted values are: Date of Application Wed, 12/20/2023 Organization Name Chimacum Music & Dance Primary Contact Kelsey Nelsen Phone Number (715) 271-4693 Email chimacummusicanddance@gmail.com Project or Event Name First Fridays Community Dances Event Location Chimacum Grange Date(s) of Event February 2, 2023, March 1, 2023 Amount Requested $1000 Admission Charge Suggested Donation $10-$30 (No one turned away for lack of funds) Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $2096 Please attach the proposed budget for this event chimcaum_music_and_dance_2024_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: We're excited to bring inter-generational community dancing back to Chimacum. Out goal is to have a variety of types of accessible community dances that don't require bringing a partner to participate - square, Cajun, swing, contra and more - with a different traditional dance style each month. There will be an introductory lesson at the beginning of each dance so beginners are welcome. Our hope is that rotating styles will reach the most diverse group of dancers and encourage them to try new styles, broadening community connection overall. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: First and foremost we want to pay musicians a fair wage without limiting accessibility by charging a higher ticket price. With the city's funding we'll be able to do that, market the events effectively, and give some additional money from ticket sales back to support the Grange. The events could be produced without the city's funding but the quality and scope would be greatly diminished, relying on musicians who are willing to volunteer to play and no marketing budget. We are asking for financial support for the February and March scheduled dances. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: We'll mainly target locals with posters, KPTZ, and social media marketing, but we will also spread the word to regional dance communities in Seattle, Tacoma, Olympia, Bellingham, and Port Angeles. With this additional funding, we hope to hire musicians that are beloved and will draw from the wider region. Indoor dances can be a popular destination event in the colder wetter months. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. N/A The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/46875 DIJNBDVN!NVTJD!'!EBODF! Ebuf;!23031034 3135! Qspkfdu!Ujumf;!Gjstu!Gsjebz!Dpnnvojuz!Ebodft Qspkfdu!Eftdsjqujpo;!Cvehfu!qfs!ebodf-!xjui!uif!pckfdujwf!up!sfqfbu!npouimz! CVEHFU cfhjoojoh!Gfcsvbsz!3135/! Qspkfdufe!JodpnfBnpvou Hsbohf!Tqpotpstijq!pg!fwfou%59/11 Jodpnf!gspn!Ujdlfu!Tbmft21!A!%2121!A!%31%411/11 QUBD!Gjobodjbm!Tvqqpsu%611/11 Fyqfotft 5.ipvs!Hsbohf!Sfoubm.%59/11 QB!tztufn!Sfoubm.%361/11 Nbslfujoh.%311/11 Cboe!'!Dbmmfs!Gfft.%611/11 Ebodf!Jotusvdups!Gff.%61/11 Cvehfu!Tipsugbmm)%311/11* Saltfire Theatre Port Townsend Arts Commission Grant Application December 2023 Date 12/20/2023 Org Name Water Weasel Productions, DBA Saltfire Theatre Primary Contact Genevieve Barlow Adult if under 18 N/A 360-301-8865 Saltfire Admin # Phone 206-422-6637 Genevieve Barlow Mobile genevieve@saltfiretheatre.org Email board@saltfiretheatre.org Project/Event Name Saltfire Theatres Production of Shakespeares Twelfth Night Event Location Fort Worden JFK Building January 12, 13, 14 & 19, 20, 21, 2024 Dates of event (possible extension to add shows 26, 27, 28 if demand warrants) Amount requested $1500 $25 General Admission Admission Charge Pay what you wish tickets available for all performances Donations Accepted Yes Pay what you wish Yes Pay what you wish tickets are available for all performances performance? both online and at door. No one turned away. Total budget $ 9,307.80 (See attached proposed production budget Has the venue been assessed as ADA accessible? (copy of the assessment report or complete the Venue accessibility statement Venue (Fort Worden JFK Building) is an historic building with front steps; barrier-free ADA ramp access has been retrofitted to create an accessible side entrance. Restrooms are barrier-free on same level as performance space. ADA parking is available outside the venue. Describe how your project will benefit and take into consideration the diverse population of the greater Port Townsend community: As a relatively new community-based theatre company, our core mission is to offer opportunities for local non-professional actors, designers and directors to create meaningful, relevant, and engaging live theatre for local audiences. Our young company has now held three highly successful productions; the most recent two supported in part by PTAC grant funding: As You Like It - August 2022 Cast ranged in age from 16 to 72; over 30 Jefferson County actors, designers and volunteers were directly involved in the production. Entire cast and production team were locals (one actor commuted from Bainbridge). Saltfire Theatre PTAC Grant 1 December 2023 All In the Timing -May 2023 Made possible in part by a grant from PTAC this production further broadened our local audience appeal, with a contemporary ensemble cast play performed in an intimate setting, as a contrast to our large summer outdoor Shakespeare productions. The cast all Jefferson County residents - also had a broad age range (13-72), and eight of the 18 people in the cast and technical team were under 30, a demographic rarely well-represented in Port Townsend arts activities. All shows sold out with standing- room crowds for this highly acclaimed production. Taming of the Shrew August 2023 This was our most ambitious show yet, with a cast of 20 local actors (ages 13-73, half of them under 30), and over 15 other local designers, technicians and volunteers involved in creating the show. The production was struck by tragedy when our original director, Consuelo Aduviso Brennan, suffered a catastrophic stroke in July, and passing away in early August, just after the show opened. Wanting to honor Consuelos vision and her lifelong commitment to arts education, particularly her work with children and teens, we went ahead with the production, dedicating the show to her each night. Our planned production of Shakespeares Twelfth Night brings the spark of live theatre into the deep darkness of January a time normally underserved by local and regional entertainment. Our use of the historic JFK Building at Fort Worden is the result of a collaborative partnership with Fort Worden Hospitality, deepening their commitment to local community engagement. The venue is small, and the production will be performed in the round with the actors up close to the audience, creating a very connected, personal experience of the play. For all three previous productions, Saltfire has been able to provide cast, crew and designers with modest stipend payments out of the proceeds from ticket sales after expenses are paid. Our goal is to be able to do this again, as part of recognizing the contributions of the working artists that create community theatre. funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: Receiving funding from the Port Townsend Arts Commission will enable Saltfire to cover venue rental for the production of Twelfth Night. Small theater companies often suffer from cash flow issues early on in the production process, with revenue not coming till the last third with ticket sales from performances. We have worked hard to make theater more affordable and accessible to local audiences, and for an intimate-setting show with a small hall (60), production costs are higher relative to ticket revenues than for larger-venue outdoor productions. Receiving this grant from PTAC will allow us to finish this January our planned Spring and Summer 2024 productions, and not end in the hole coming out of Twelfth Night. Receiving funding also allows us more flexibility in choosing contemporary shows for future productions which need royalty payments up front, letting us reach local audiences wanting a wider range of theatrical experiences. Saltfire Theatre PTAC Grant 2 December 2023 Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors? The project audience will be primarily Port Townsend & East Jefferson County Residents. Marketing and outreach will be local, using local community outreach resources such as newsletters, FaceBook, community bulletin boards and the BareBoards calendar email lists. Fort Worden Hospitality will also be promoting the event to their guests, expanding our visibility to visitors to the area. Saltfire has received two PTAC grants previously: the first in March 2023, which helped fund our May 2023 production of All In the Timing, and the second in June 2023, which contributed to our August 2023 production of Taming of the Shrew. As a new local arts organization (we just celebrated our first year as a legal entity!), early grant funding support for a new organization helps us continue to survive and thrive as we grow and expand our offerings. Saltfire Theatre PTAC Grant 3 December 2023 City of Port Townsend Arts Commission Application for Financial Support Use additional space as needed. We encourage applicants to submit the application as an attachment to an email. Please submit by the 20of the monthprior to the next grant review meeting. th Return completed applications to artscomm@cityofpt.us Date of Application 1201203135 Organization Name UifbufsDmvc-QUTdippmEjtusjdu-PDFBO (if any) Primary Contact EboozNdFofsofz If under age 18, please provide the name of an adult willing to sign an agreement with the City on the applicant’s behalf Phone NumberEmail 471.642.1983ifmmpeboozApvumppl/dpn Project or Event Name BNjetvnnfsOjhiu(tEsfbn Event Location CmvfIfspoNjeemfTdippm Date(s) of Event(s) Nbsdi26.35-3135 Amount Requested %3111 Admission Charge$ Donations accepted? Yes No Is there at least one free or “pay what you wish” performance? Yes No BmmqfsgpsnbodftbsfQbzXibuZpvXjti/ Please attach the proposed budget for this event. Total Budget $ Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy Yes of the assessment report or complete the attached Venue Accessibility Statement.) No 1 of 3 (continue on back) Please attach the proposed budget for this event. 2 of 3 Venue Accessibility Statement A ccording to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available \[funded\] by local governments, their instrumentalities or agencies.” To operate legally and to ensure that ALL members of our community may benefit from arts events funded (wholly or in part) through the Port Townsend Arts Commission, any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. " Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event beingheld, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. The accessibility of several Port Townsend area venues is on record. If you are not sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of charge. Call 360-385-1790. Please check each question below. For further information, consult the booklet “People First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor. Can a person with mobility issues or using walker, crutches, wheelchair, or scooter: Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) 3 of 3 Njetvnnfs!OjhiuÉt!Esfbn!.!PDFBO Cvehfu!3135! Fyqfotft; %6611!.!Tubgg !%3111!.!Ejsfdups!0!Qspkfdu!Dppsejobups!)Nbsd!Xfjocmbuu* !%611!.!Qspevdfs!)Ebooz!NdFofsoz* !%611!.!Ufdi!Ejsfdups !%611!.!Dptuvnfs!Eftjhofs!)Mjccz!Xfootuspn* !%611!.!Nvtjd!Ejsfdups!)Lsjtujo!Tnjui* !%611!.!Qvqqfu!Nbtufs!)Uibeefvt!Kvsd{zotlj* !%611!.!Tubhf!Nbobhfs !%611!.!Tubgg!dpoujohfodz %3611!.!Ufdi!)dptuvnft-!qspqt-!tfut-!qvqqfut* !%2111!.!Dptuvnft !%611!.!Tfu0qspqt0mjhiut !%611!.!Qvqqfu!nbufsjbmt !%611!.!Njtd!dptut %611!.!Wjefphsbqifs %361!.!Qsphsbnt-!QS %361!.!Dbtu!Qbsuz %2111!.!Njtd!dptut ```````````````````` %21-111!.!upubm Jodpnf; !%3111!.!PDFBO !% !%311!.!Cpy!gÑdf!)6!qfsgpsnbodft*! %311!.!jefp!bmft !%411!.!podfttjpot!bu!ipx !%.! QPSU!UPXOTFOE!BSUT!DPNNJTTJPO ! GJOBODJBM!TVQQPSU!GPMMPX.VQ!SFQPSU! Jg!!zpv!ps!zpvs!pshboj{bujpo!ibt!cffo!hsboufe!gjobodjbm!tvqqpsu-!xf!bsf!btljoh!zpv!up!dpnqmfuf!uijt!gpsn!xjuijo! 41ebztpguif!fwfoupsdpnqmfujpopguif!qspkfduzpvbqqmjfegps/Zpvsujnfmz!tvcnjttjpopguijtgpmmpx.vq! sfqpsuxjmmifmqvtepdvnfougvuvsf!sfrvftutgps!cvehfubmmpdbujpotcz!uif!Djuz/! Joejhp!Tlz!Qspevdujpot23021034 Pshboj{bujpo0Joejwjevbm)t*!```````````````````````!Ebuf!``````````! 6565!gbvoumfspz!xbz!tfbuumf!bqu!314471:233821 Beesftt!````````````````````````````````````!!Qipof!`````````! Bmmzttb!Kbef!Fwbot kbefhvsmfAhnbjm/dpn Dpoubdu!Qfstpo!````````````````````````!!!!F.Nbjm!Beesftt!`````````````! CSJFG!EFTDSJQUJPO!PG!QSPKFDU! )Jg!qfsujofou-!dpnqbsf!uif!pvudpnf!xjui!zpvs!pxo!fyqfdubujpot*;! Gfwfs!Esfbn!dbcbsfu!cvsmftrvf!tipx/!Esbh!boe!cvsmftrvf!bdut!jotqjsfe!cz!uif! dibsbdufst!pg!Ujn!Cvsupo<!qsftfoufe!cz!Uif!Tlz!Ebodfst!boe!tqfdjbm!hvftu!Vstvmb! Nbkps/ BUUFOEBODF!EBUB! )Jodmvef!dpnqbsjtpo!xjui!qsfwjpvt!fwfout0qspkfdut*!;! Uifsf!xfsf!b!upubm!pg!43!buufoefft!xijdi!jt!ibmg!pg!uif!buufoebodf!jo!qsfwjpvt!tipxt- TVNNBSZ!PG!FYQFOTFT! )tvdidbufhpsjftbtnbufsjbmt-spzbmujft-ufdiojdbmqspevdujpo-mpdbujposfoubm-qspgfttjpobmtfswjdft-qvcmjdjuz*!; mpdbujposfoubm;%311 qsjoufenbslfujohnbufsjbmt;%61 ejhjubmnbslfujohwjbjotubhsbn;%26 ufdi0tpvoe;%411 TVNNBSZ!PG!SFWFOVFT! )tbmft-!epps!sfdfjqut-!bxbset!fud/*!;! Upubm!ujdlfu!tbmft!)43!pg!71!ujdlfut/*!%225: DPNNFOUT! Bmuipvhi!xf!ejeo(u!tfmmpvu-!uif!fwfou!xfou!sfbmmz!xfmm"!Tvdi!ibt!cffo!uif!ufnq!gps!Qpsu! Upxotfoe-!tpnf!fwfout!bsf!ipu!boe!tpnf!bsf!dpme/!Pwfsbmm!xf!bsf!wfsz!ibqqz!xjui!uif! pvudpnf!boe!sfbmmz!uibolgvm!up!ibwf!sfdfjwfe!gvoejoh/ 8/3 & 8/4 (Previews) ЋА 8/5/2023 ЊЉЎ 8/6/2023 ЌЉ 8/10/2023 АЌ 8/11/2023 ЊЉЊ 8/12/2023 ЊЊБ 8/13/2023 ЊЊЊ 8/17/2023 ЏЋ 8/18/2023 ЎЋ 8/19/2023 ЎЎ 8/20/2023 ВБ TOTAL 832 Previous Angel of the Arts procedures. Angel of the Arts • • • • Commissioners will need to discuss schedule and deadline for award event in the fall of 2024. ANGELOF THE ARTS CRITERIA "Angel ofthe Arts" is an honorary title that acknowledges a person-not a group oran organization-whose unpaid efforts on behalf of local art have been outstanding. The title is awarded to a resident of Port Townsend who has contributed significantly to the creation, production, or performance of works of clear merit in any art form. The Port Townsend Arts Commission invites nominations from arts organizations as well as from others active in the arts. Nominations could emphasize either work done in 2022-2023 or long-term accomplishments. Since numerous deserving nominees from past Angel of the Arts searches continue to work with little recognition, the PTAC encourages their re-nomination (Angels honored in past years are not eligible for consideration). Please mail or bring this form, with any additional information attached to: City Hall, 2 nd floor 250 Madison Street Port Townsend, WA 98368 Deadline for nominations: On the basis of the nomination forms submitted, the Port Townsend Arts Commission will decide the 2023 Angel of the Arts. There will be an event to honor the Angel of the Arts as well as the Patron of the Arts in the Cotton Building with a small reception to follow. Previous Angels of the Arts: 2016 Germaine Arthur 2007 Jay Haskins 2015SelenaandLouieEspinoza 2005 Don White 2014 Marcia Perlstein 2004 Janette Best 2013GaleWallis2003SyKahn 2012 William Mawhinney 2002 Andrea Zeusche 2011 Harvey & Karen Putterman 2001 Gwen Moore 2009 Andy Mackie2000 Rusty North 2008 Ian Keith 1999 Kathleen Bruskin For more information contact artscomm@cityofpt.us NOMINATION FOR 2018ANGEL OF THE ARTS I nominate:_____________________________________________________________ Print nominee’s name. ______________________________________ Nominee’s Address: Nominee’s Phone and e-mail (required): ____________________________________________________ Thevoluntary efforts of this person have significantly benefited the arts in Port Townsendin the following specific ways(please read criteria on reverse): _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Nominator:_____________________________________________________________ Print your name and your art organization or affiliation with the arts. Your address: __________________________________________________________ Your phone and e-mail:__________________________________________________ ANGEL OF THE ARTS CRITERIA “Angel of the Arts” is an honorarytitle that acknowledges a person—not a group or an organization—whose unpaid efforts on behalf of local art have been outstanding. The title is awarded to a resident of Port Townsend who hascontributed significantly to the creation, production, or performance of works of clear merit in any art form. The Port Townsend Arts Commission invites nominations from arts organizations as well as from others active in the arts. Nominations could emphasize either work done in 2018 or long-term accomplishments. Since numerous deserving nominees from past Angel of the Arts searches continue to work with little recognition, the PTAC encourages their re-nomination (Angels honored in past years are not eligible for consideration). Please mail or bring this form, with any additional information attached, to: nd City Hall, 2floor 250 Madison Street Port Townsend, WA 98368 Deadline fornominations:December 31, 2018 On the basis of the nomination forms submitted, the Port Townsend Arts Commission will decide the 2018 Angel of the Arts. There will be an event in early 2019 to honor the Angel of the Arts as well as the Patron of the Arts in the Cotton Building with a small reception to follow. Previous Angels of the Arts: 2017 Bob & Kathy Francis 2007 Jay Haskins 2016 Germaine Arthur 2005 Don White 2015 Selena and Louie Espinoza 2004 Jeanette Best 2014 Marcia Perlstein 2003 Sy Kahn 2013 Gale Wallis 2002 Andrea Zeusche 2012 William Mawhinney 2001 Gwen Moore 2011 Harvey & Karen Putterman 2000 Rusty North 2009 Andy Mackie 1999 Kathleen Bruskin 2008 Ian Keith For more information contact artscomm@cityofpt.us APPLICATION TO REQUEST CITY OF PORT TOWNSEND PROCLAMATION Requests for City Proclamations must be submitted at least three weeks prior to the requested Council Meeting date. TOPIC OF PROCLAMATION (EVENT, PERSON, CAUSE BEING RECOGNIZED): annual Angel of the Arts and Patron of the Arts award presentations by Port Townsend Arts Commission PURPOSE OF PROCLAMATION: rt for Local Cause INDIVIDUAL, AGENCY, OR ORGANIZATION SPONSORING THE PROCLAMATION REQUEST: _________ ______________________________________________________________________________________________________________________ DO YOU REQUEST THE PROCLAMATION BE? COUNCIL MEETING DATE REQUESTED:__________________________________________________________ INDIVIDUAL OR REPRESENTATIVE ATTENDING COUNCIL MEETING TO RECEIVE THE PROCLAMATION: ______________________________________________________________________________________________________________________ Name Title Phone REQUESTED BY: _Stan Rubin, Chair, Port Townsend Arts Commission ssr@olypen.com ________________________________________________________________________________________________ Name Email 1633 Walnut St. Port Townsned_________________________________________________________(360) 385-2757 Address Phone Attach a draft copy of your one page proclamation to this application and return to: City of Port Townsend Clerks Office, 250 Madison St. Suite 2, Port Townsend, WA 98368 Fax: (360) 385-4290 For Office Use Only Date Request Received: ________________________________________________________________ Approved: _______________Not Approved:___________________ Applicant Notified:_____________ Date Proclaimed: ______________________________________________________________________ C:\\Users\\joannas\\AppData\\Local\\Microsoft\\Windows\\Temporary Internet Files\\Content.Outlook\\J6ERBFKY\\council proclamation request form.doc