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Home My WebLink About022024 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. February 20, 2024 • Attend in person or virtually via computer or tablet at 1gtp // enter the 9 digit Webinar ID 850855531 • Phone only (muted - listen -only mode) United States: Local Dial In — (360) 390-5064 access code: 951-731-3384 • Submit public comment to be included in the meeting record to: cc ��.t fill out cmn/cit; int: • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: c r,,1�,su s _c�r,,k;,� > .... L Call to Order II. Roll Call III. Changes to the Agenda IV. Special Presentations (None) V. City Manager's Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. City Staff Response VII. Consent Agenda Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: December 4, 2023 revised, January 2, 2024, January 8, 2024 C. Appointments/Reappointments: Civil Service Commission D. Resolution 24-009 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees E. Approval to Sign all Documents Necessary to Effectuate Membership and Participating in the ZEV Co-op. VIII. Unfinished Business (None) A. Resolution 23-037 Renaming the Port Townsend Skate Park as Seamus Sims Memorial Skate Park Action: Move to approve Resolution 23-037 Renaming the Port Townsend Skate Park as Seamus Sims Memorial Skate Park i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action B. Ordinance 3329 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 Action: Move to approve Ordinance 3329 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action C. Ordinance 3330 Revising Port Townsend Municipal Code Chapter 13.03, System Development Charges for Water, Sewer, and Stormwater Connections and Amending the Rates Ordinance 3331 Amending Port Townsend Municipal Code Chapter 13.01 Procedures for Utility Development, Chapter 13.02 Low -Income, Low -Income Disabled, and Low -Income Senior Citizen Utility Rate Program and Establishing an Effective Date. Ordinance 3332 Related to Utility Rates; Amending the Water, Wastewater, and Stormwater Rates, Amending Chapter 13.05 of the Port Townsend Municipal Code, and Establishing an Effective Date. Action: Move to approve of Ordinance 3330 Revising Port Townsend Municipal Code Chapter 13.03, System Development Charges for Water, Sewer, and Stormwater Connections and Amending the Rates Move to approve of Ordinance 3331 Amending Port Townsend Municipal Code Chapter 13.01 Procedures for Utility Development, Chapter 13.02 Low -Income, Low -Income Disabled, and Low- Income Senior Citizen Utility Rate Program and Establishing an Effective Date. Move to approve of Ordinance 3332 Related to Utility Rates; Amending the Water, Wastewater, and Stormwater Rates, Amending Chapter 13.05 of the Port Townsend Municipal Code, and Establishing an Effective Date i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action IX. New Business A. Resolution 24-010 Setting a Public Hearing Concerning the Assumption of the Port Townsend Transportation Benefit District's Rights, Powers, Functions, and Obligations Action: Move to approve Resolution 24-010 Setting a Public Hearing Concerning the Assumption of the Port Townsend Transportation Benefit District's Rights, Powers, Functions, and Obligations i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action B. Confirmation of Non -Motorized Plan Update Stakeholder Committee Action: Move to approve membership ofvolunteers interested in serving on the Stakeholder Group to support the 2024 Update of the Non -Motorized Transportation Plan (NMTP). Staff Presentation ii. Public Comment iii. Council Deliberation and Action C. Complete Streets Grant Priority Action: Move to authorize the City Manager to apply for a Complete Streets Grant for Lawrence Street American with Disabilities Act and pedestrian safety improvements i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action D. On-call Contract for Environmental Public Health Services Action: Move to authorize the City Manager to execute an on-call contract for environmental public health services for City property and rights of way i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action X. Presiding Officer's Report XI. Suggestions for next or future agenda, regular meeting and/or study session XII. Comments from Council XIII. Adjourn �ry Cid 0f port w, Townsen", City Manager Report: Top S Summary February 20, 2024 1. First PT Leader Insert — 2/21. Our team, led by Shelly Leavens, has collaborated with the PT Leader on our first quarterly insert that will appear in the 2/21/24 edition. In the edition and for the entire year, we'll be focusing on three main themes: comprehensive plan, financial sustainability, and civic health. I'm really excited to add another channel to how we reach our community members — and am eager to hear your and their feedback. 2. State of the City — 3/4. Mayor Faber and I are presenting the State of the City at the Port Pavilion Building on March 4 from 930-11am, with the formal presentation starting at 10am. It'll highlight City successes of 2023, a few lessons learned, and what's on tap for 2024. It's the first time in my tenure that we're doing this as an in-person and hybrid event. Everyone is welcome to join us. 3. New Staff. DJ Dimick joins us as IT Technician, Sebastian Barragan has joined the streets/stormwater/sewer team as Maintenance Worker, and Eli Bankston is our new Building Inspector. We've also hired Patrick McHenry to a new role as Operator II in the Water Distribution division. Final 3rd round interviews for Finance Director and PEL interviews continue this week. We're also hiring for police officers, payroll, GIS, and more. Check out our website: gut crfl ,to �luca��t,crcrlocrur _Icrur . Y.........................................."................i........................Y......1............................................i..................................................................i..............'n............................................................................................................. 4. Legislature Happenings. With just 16 days left of regular session, we continue to push our legislative agenda forward. In particular, the UGA swap fix bill (SB 5834) had a hearing last week and I submitted testimony on behalf of the City. It's cleared the Senate and now sits in the House Local Government Committee with an executive session scheduled for tomorrow (2/21/24). We're also tracking a number of other bills related to housing. 5. Kah Tai Caretaker Host Site. The Parks team recently completed the fence and security lights at the new park host site and have received an application for the caretaker position. We're looking forward to signing an agreement and having someone on-site as early as March to enhance visibility, safety, and accessibility to the park. Last updated Name (optional) Email (optional) D, you =� IN., or own b -I... in City Limits? of public —m— If Ag—d, It—, PI.— —t. which Public —m— Written public —m— is limited t. 2350 h .... t— (with spaces). If you ..... d this amount, y.0 will b. ...ble to submit this f— —11 y.., —m— is 2350 characters or I... Is y... written public -mm— fora Public Hearing? If ,, what is the subject of the NMI, H... l.g? P- T..,.,d City C.—cid: In the City', February 2024 newsletter, Mayor Faber "--Hy 80%of P- T,,,,,,d voters overwhelmingly approved the new .3% s.]. — to pay f., significant repairs .,d That —c—t is misleading because it ..its the distinction bct.cc, "eligible c—s" .,d c.c,s who actually "participated" In the N.c—bc, 2023 c.c. According t. the Jefferson County Auditor's Office, 8,423 City of P— T..,.,d c.c,s were eligible f., the November 2023 c1cli— Of that - d,bc,, 4,612 cast . b.11ot In the -,sp.-ti- district --, with 3,676 In f.c., of the s.1. — hike. Th.. 3,676 "y." votes (I-Idding my —) represent 77.4% of the "eligible voters" who .—fly "participated" In the N.c—bc, 2023 Gc,c,.] Election Transportation Benefit District vote. S- Feb H..ccc,, when referring casually to "P.q T..,sc,d voters" as the —y.—ctc, those 3,676 c.tc,s represent only 44% ofth— "eligible" t. participate. (It ..s . di—fly low - 18 --t c1cai- night, h— .,d across the state.) 13:39:00 G MT- Yes, the significant majority of people who voted were In f.c., of the s.Ics — hike to fix streets. It's an illusion to suggest t h.t 44% of the city's eligible c— s represents . , 0800 ".cc— he I m , gly" number of people h. favor anytH g. Be careful about making such . ss — pti., when dealing with other fee and/or — increases. (Pacific Li -In P— Gc,c,.] Standard Patrick J. T..,sc,d public If the City Nc.sIcUc, werea nc.sp.pc,,I'd be asking f., . Clarification notice. Time Sullivan City Limits --t N. PORT TOWNSEND CITY COUNCIL CONSENT AGENDA February 20, 2024 A. Approval of Bills, Claims and Warrants: • Vouchers 173495 through 173497 in the amount of $337,249.05 • Vouchers 173849 through 173944 in the amount of $485,310.22 • Electronic Fund Transfers in the amount of $76,683.41 • February 7, 2024 Payroll Electronic Voucher in the amount of $259,904.09 B. Approval of Minutes: December 4, 2023 revised, January 2, 2024, January 8, 2024 C. Appointments/Reappointments: Civil Service Commission D. Resolution 24-009 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees E. Approval to Sign all Documents Necessary to Effectuate Membership and Participating in the ZEV Co-op Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF DECEMBER 4, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Regular Session on the 4th day of December 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:02pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro , Finance and Technology Services Director Connie Anderson , Public Works Director Steve King , Parks and Recreation Strategy Director Carrie Hite , Communications and Marketing Manager Shelly Leavens , Facilities and Parks Manager Michael Todd , Contract Attorney Kendra Rosenberg, and City Clerk Alyssa Rodrigues. CHANGES TO THE AGENDA Mayor Faber suggested moving the Closed Session from Item VII to Item IV. CLOSED SESSION — PURSUANT TO RCW 42.30.140 (4)(B) POLICE CONTRACT NEGOTIATIONS (APPROXIMATELY 15 MINUTES) Mayor Faber stated the Council members will go into Closed Session for approximately 15 minutes pursuant to RCW 42.30.140 (4)(b) Police Contract Negotiations. No action to be taken. Council members went into Executive Session at 6:05pm. Council members came out of Executive Session at 6:20pm. No action was taken. SPECIAL PRESENTATIONS Wastewater Treatment Plant 25th Consecutive Award Presentation Compliance and Enforcement Specialist for Ecology Southwest Region Office Water Quality Program Ginger Reddig and Wastewater Treatment Plant Operations Manager Bliss Morris provided the Wastewater Treatment Plant 25th Consecutive Award Presentation. December 4, 2023 City Council Business Meeting Page 1 of 6 DRAFT Wastewater Treatment Plant 25th Consecutive Award Proclamation Mayor Faber presented the Wastewater Treatment Plant 25th Consecutive Award Proclamation to Mr. Morris. CITY MANAGER'S REPORT Council member MickHager was excused at 6:30pm. City Manager John Mauro provided the City Manager's Report which included TIB Grant, Preapproved Stock Plans, Healthier Together Independent Financial Review, Hilary Verheggen, and Gingerbread House Contest. COMMENTS FROM THE PUBLIC Public comment Forest Shomer spoke about deer population concerns. Council member MickHager returned at 6:36pm. City Staff Response CONSENTAGENDA Approval of Bills, Claims and Warrants Approval of Minutes: October 16, 2023 Appointments/Reappointments: Planning Commission Authorizing the City Manager to Execute a Contract with Kenyon Disend, PLLC, Municipal Law Firm in an amount not to Exceed $25,000 Authorizing the City Manager to Execute a Contract the Gallup, Inc. in an Amount Not to Exceed $55,000 Authorizing the City Manager to Execute a Contract with the Preston Recruitment Group in an Amount Not to Exceed $17,000 Motion. Monica MickHager moved to approve the consent agenda. Owen Rowe seconded. Vote. motion carried unanimously, 7-0 by voice vote. December 4, 2023 City Council Business Meeting Page 2 of 6 DRAFT Discussion ensued around Gallup Contract. PUBLIC HEARING Ordinance 3325 Adopting the Budget for the City of Port Townsend, Washington, For the Fiscal Year Ending December 31, 2024 Mayor Faber reviewed the Public Hearing Rules of Procedure. Mr. Mauro introduced Ordinance 3325. Finance and Technology Services Director Connie Anderson presented Ordinance 3325 Adopting the Budget for the City of Port Townsend, Washington, For the Fiscal Year Ending December 31, 2024 which included previous discussions, key points, 2024 City Manager Budget and 2023 Review, 2024 Budget Fund Summary, Seed Funding, Strategic Use of Fund Balance, American Rescue Plan Act (ARPA) Allocation, and Authorized Positions. In response to Council's clarifying questions staff explained the Director of Parks and Recreation Strategy budget change and budget for grants for Arts Commission. Public Comment: There was no public comment. Mayor Faber closed the public testimony portion of the Hearing. Discussion ensued around local tax system and appreciation for staff. Motion. Monica MickHager moved to approve Ordinance 3325 Adopting the Proposed Budget for the City of Port Townsend, Washington, for the Fiscal Year Ending December 31, 2024. Libby Wennstrom seconded. Vote. motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Ordinance 3326 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 Mr. Mauro introduced Ordinance 3326. Ms. Anderson presented Ordinance 3326 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 which included first reading, explanation of tax, sunsetting tax, Finance and Budget discussion, the need for utility taxes, and recommendation. December 4, 2023 City Council Business Meeting Page 3 of 6 In response to Council's clarifying questions staff explained contract with Port DRAFT Townsend Paper Mill regarding administrative fee. Public Comment: There was no public comment. Motion. Libby Wennstrom moved to approve Ordinance 3326 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 Monica MickHager seconded. Discussion ensued around being a regressive tax and Olympia lobbying. Vote. motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Accept Envision Final Report, Policy Direction on Mountain View Leases, and Golf Course Lease Authorization Mr. Mauro introduced Envision Final Report, Policy Direction on Mountain View Leases, and Golf Course Lease Authorization. Parks and Recreation Strategy Director Carrie Hite and Facilities and Parks Manager Michael Todd presented the Envision Final Report, Policy Direction on Mountain View Leases, and Golf Course Lease Authorization which included Groundswell Final Report Acceptance, Mountain View Lease Rates, Golf Park Lease with Friends, and GC Lease with Friends. In response to Council's clarifying questions staff explained KPTZ move, utilities cost in relation to City funding, affordable housing land delineation, volunteer hour report, 7c wording regarding greens, fertilizer wording, playground backup location plan wording, number of public access, and integration of foot and disc golf. Public Comment: Friends of Port Townend Golf Park President Bob Wheeler spoke about his excitement, elements of lease, appreciation for city staff, lease length, dog park, Recyclery, and Housing. Christina Albrecht spoke about rehabilitating course, volunteer hours, fertilizer, playground, and foot/disc golf running concurrently. Val Phimister spoke about golf being intergenerational, family activities, appreciation for support, and Friends of Port Townsend Golf Park. Discussion ensued around approved public access, four public events a year, goals/metrics, dog park location, 20 -year lease vs 10 -year lease, timing for housing, course open to public, including a map with lease, mountain view leases, Groundswell report, better result, envy of other municipalities in WA state, more clarification on metrics, bringing lease back next week, two-year opener, housing question, closures, minimums, corners as city parks, breach of contract, and dog park included in lease. Discussion continued around defining obligations going into December 4, 2023 City Council Business Meeting Page 4 of 6 future, defining in body of contract under premises the portion of property for DRAFT municipal purposes, enforcement of contract, capital improvements for non -golf items, review of process for capital investment plan, process for priority of decisions for maintaining a safe environment, more refining after 2 year lease, better refine metrics for community value, "extend" wording, come back to Council at renewal point, metrics tied to quarterly reporting, Council input options, legal review timeline, potential contract extension, and returning next week. Council reviewed lease revisions/clarifications which included additional metrics tied to quarterly reporting, inclusion of volunteer hours, inclusion of dog park and clarification of city boundaries, review process after 2 -year lease before 20 -year lease, timeline for moving holes 5 and 6, and when does planning and zoning start. Motion. Aislinn Palmer moved accept the final report from Groundswell. Owen Rowe seconded. Vote. motion carried unanimously, 7-0 by voice vote. Motion. Libby Wennstrom moved adopt policy for Mountain View lease rates. Amy Howard seconded. Vote. motion carried unanimously, 7-0 by voice vote. Ordinance 3327 Adopting 2023 Supplemental #2 Budget Appropriations Mr. Mauro introduced Ordinance 3327. Ms. Anderson presented the Ordinance 3327 Adopting 2023 Supplemental #2 Budget Appropriations which included continuation of list, captured in one final review, why budget supplementals happen, consultants, contractor work, operating expenses, small projects/repairs, capital projects, purchase of F250 diesel truck, grant reimbursement receipts and expenses for AWC pass through grants, various transfers and expenditure authority needed, and supplemental detail. Public Comment: There was no public comment. Discussion ensued around additional expenditure and table. Motion. Monica MickHager moved to waive Council Rules and approve Ordinance 3327 Adopting 2023 Supplemental #2 Budget Appropriations Ben Thomas seconded. Vote. motion carried unanimously, 7-0 by voice vote. City Manager Signing Authority Code Revision Mr. Mauro introduced and presented the City Manager Signing Authority Code Revision which included introduction of on-call contract attorney Kendra Rosenberg. December 4, 2023 City Council Business Meeting Page 5 of 6 Ms. Rosenberg provided an introduction. Mr. Mauro and Ms. Rosenberg continued presentation which included consent item, purchasing policy, legal recommendation to update PTMC 3.46 due to inconsistent numbers, code controlling Purchasing Policy amounts, and item to come back in January. Public Comment: There was no public comment. FTE Delegation Mr. Mauro and Ms. Rosenberg introduced and presented the FTE Delegation which included a written analysis, budget approval, City Manager authority to reclassify employee positions and pay grade, organization structure kept intact, FTE count maintained, and fund amounts are respected, and consistent with state law and PTMC. Public Comment: There was no public comment. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officers Report which included the Tree Lighting Ceremony. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Suggestions for next or future agenda included interim ordinance on parking interim and December 18 meeting being tentatively canceled. COMMENTS FROM COUNCIL Council member Palmer stated she will not be available on December 18. Council member Wennstrom stated she will be virtual on December 18. City Manager John Mauro stated he will be virtual on December 11. ADJOURN There being no further business, the meeting adjourned at 9:03pm. Attest: Alyssa Rodrigues City Clerk DRAFT December 4, 2023 City Council Business Meeting Page 6 of 6 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JANUARY 2, 2024 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Regular Session on the 2nd day of January 2024 in Council Chambers at 540 Water Street. City Clerk Alyssa Rodrigues called the meeting to order at 6:OOpm OATH OF OFFICE David Faber Amy Howard Monica MickHager Owen Rowe DRAFT City Clerk Alyssa Rodrigues administered the ceremonial oath of office to David Faber, Amy Howard, and Owen Rowe. The official oath was administered previously in order for the Council members to take office on January 1. Monica MickHager was excused. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom with Monica MickHager excused. Staff members present were City Manager John Mauro, Public Works Director Steve King , Parks and Recreation Strategy Director Carrie Hite , Planning and Community Development Director Emma Bolin, and City Clerk Alyssa Rodrigues. ELECTION OF OFFICERS: MAYOR AND DEPUTY MAYOR THE CITY CLERK WILL CONDUCT THE ELECTION FOR MAYOR. EACH COUNCIL MEMBER IS PERMITTED TO NOMINATE ONE PERSON, AND NOMINATION SHALL NOT REQUIRE A SECOND. A NOMINEE MAY DECLINE THE NOMINATION. EXCEPT WHEN THERE IS ONLY ONE NOMINEE, ELECTION SHALL BE BY WRITTEN BALLOT. EACH MEMBERS' VOTE SHALL BE SIGNED AND THE CLERK WILL ANNOUNCE THE RESULTS OF THE ELECTION. IF ONLY ONE PERSON IS NOMINATED, A VOICE VOTE SHALL BE TAKEN. THE MAYOR WILL THEN CONDUCT THE ELECTION FOR DEPUTY MAYOR, FOLLOWING THE SAME PROCEDURE. Alyssa Rodrigues called for nominations from the floor for the position of Mayor. Council member Wennstrom nominated David Faber. Council member Thomas nominated himself. There were no further nominations. Paper ballots were distributed to Council members and collected by the Clerk for a count. Mayor Faber was elected Mayor by a vote of 5-1. January 2, 2024 City Council Business Meeting Page 1 of 7 Mayor Faber asked for nominations for Deputy Mayor. Council member Rowe nominatecpRAFT Amy Howard. There were no further nominations. The vote was called, and Amy Howard was elected Deputy Mayor by unanimous voice vote 6-0. CHANGES TO THE AGENDA Mayor Faber suggested adding a Ceasefire Resolution under New Business Item A. City Manager John Mauro stated Consent Item. D Update General Government Wage Schedule will need to be removed and put on a later agenda. Motion. Ben Thomas moved to accept the revised agenda. Amy Howard seconded. Vote. Motion passed. 5 in favor and 1 opposed with no abstentions. SPECIAL PRESENTATIONS Poet Laureate Welcome Communications and Marketing Director Shelly Leavens and Public Arts Commission Chair Lindsay Wayland introduced the City of Port Townsend Poet Laureate Conner Bouchard -Roberts. Poet Laureate Conner Bouchard -Roberts provided his welcoming presentation. CITY MANAGER'S REPORT John Mauro provided his City Manager's report which included Carmel Building, Golf Course Open House, Poplars on Kah Tai Side of Sims Way, retrofitting permit desk and office space, Equity, Access, and Rights Advisory Body, and Dave Rodia's retirement. COMMENTS FROM THE PUBLIC Public comment City Staff Response There was no public comment. CONSENTAGENDA Approval of Bills, Claims and Warrants Approval of Minutes: November 6, 2023, November 13, 2023 Appointments/Reappointments: Library Advisory Board, Fort Worden PDA Update General Government Wage Schedule- (Removed During Changes to the Agenda) January 2, 2024 City Council Business Meeting Page 2 of 7 DRAFT Resolution 24-001 Authorizing the City Manager to Negotiate and Execute Agreements for Services Authorize Joint Application for Lot Line Adjustment Benefitting the City -owned Cherry Street Property to Allow for Future Sidewalk Installation and to Resolve a Building Encroachment and Authorize Approval of Land Exchange Conveyance and Necessary Easements for any Approved Lot Line Adjustment. Authorize Agreements for On -Call Services for Engineering Support for the Mill Road Intersection Evaluation in an Amount not to Exceed $32,000 of City Funds and Authorize the City Manager to Sign a Memorandum of Agreement for Cost Share with Jefferson County. Authorizing the City Manager to Execute a 5 -Year Contract with Axon Enterprise in an Amount not to Exceed $105,000. Motion. Owen Rowe moved to approve the consent agenda. Ben Thomas seconded. Vote. motion carried unanimously, 6-0 by voice vote. PUBLIC HEARING Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance when all Conditions are Met. Mayor Faber reviewed the Public Hearing Rules of Procedure. Planning and Community Development Director Emma Bolin and Public Works Director Steve King presented Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance when all Conditions are Met which included parking at Grace Lutheran Church, term sheet details, Cass Street retaining wall, Cass Street Partial Street Vacation details, City Petition, staff recommendation, church list of conditions, required Right of Way width, building T8, first step of term sheet, and mutual benefit exchange. Public Comment: There were no written materials submitted. There was no public comment. Mayor Faber closed the public testimony portion of the Hearing. Discussion ensued around how clear the information was. Motion. Owen Rowe moved to approve Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance when all Conditions are Met. Amy Howard seconded. January 2, 2024 City Council Business Meeting Page 3 of 7 Emma Bolin stated the Public Hearing will need to be continued until January 16 due DRAFT to error in legal ad publication. Mayor Faber stated the record will be kept open until January 16. Owen Rowe withdrew his motion. Motion. Owen Rowe moved to approve first reading of Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance when all Conditions are Met. Amy Howard seconded. Mayor Faber stated the record will be left open until 4:30pm on January 16, 2024. Discussion ensued around the time of record closing and 4:30pm being the deadline for submission of materials. Vote. motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Ceasefire Resolution (Added During Changes to the Agenda) Mayor Faber introduced the Ceasefire Resolution. Mayor Faber stated there is no staff presentation. Council member Thomas explained how the Resolution came to be. Public Comment: Public comment was made. Discussion ensued around hate, not being ready to vote yet, including language against antisemitism and islamophobia in resolution, tasking staff vs. Culture and Society Committee, timing of next Culture and Society Committee meeting, local government influence, the need to vet resolution, concerning situation, Council not being the place for National Security issues, proceeding carefully and with thought, and supporting taking to Culture and Society Committee. Motion., Libby Wennstrom moved to task Culture and Society Committee with taking up Ceasefire Resolution. Amy Howard seconded. Discussion ensued around Culture and Society committee meeting being open to the public and accepting written and in person public comment. In addition, asked the public to provide information if they have it, as well as the timeliness of the Resolution. Vote. motion carried unanimously, 6-0 by voice vote. Council Committee Assignments January 2, 2024 City Council Business Meeting Page 4 of 7 Mayor Faber reviewed the Council Committee Assignments. DRAFT Discussion ensued around changing committee assignments. Mayor Faber reviewed the changes which included Council member Palmer joining Board of Health, Council member Wennstrom joining Behavioral Health Advisory Council, Council member MickHager joining North Olympic Peninsula Resource Conservation & Development Council (NODC), listing Fairgrounds Board and adding Council member Thomas as Vice -Chair, Updating Councilmember Rowe on Lodging Tax Advisory Committee (LTAC), and correcting Council member Palmers initials. In addition, he stated they will bring back updated list for a vote at the next business meeting. Resolution 24-003 Adopting the 2024 State Legislative Agenda John Mauro, Emma Bolin, and Steve King provided the 2024 Legislative Agenda Proposal which included Legislative Agenda Recap 2020-2023, 2024 Legislative Agenda: Framing Questions for this and Previous Years, 2024 Legislative Agenda: Proposal, and Supporting Agency Partners. Council member Wennstrom was excused at 7:44pm. Council member Wennstrom returned at 7:45pm. In response to Council's clarifying questions staff explained AMI limits. Public Comment: There was no public comment. Discussion ensued around AMI limits, funding adaptation, changes to transportation and land use, compact roundabout at Jacob Miller Rd, City owned property, Mill Rd roundabout, and Discovery Rd. Motion. Aislinn Palmer moved to approve Resolution 24-003 Adopting the 2024 State Legislative Agenda and Direct the City Manager to Communicate the Agenda to Our State Legislative Delegation and Agency Partners. Libby Wennstrom seconded. Discussion ensued around Deputy Mayor Howard and AWC's lobbying efforts on broader approach and AMI limits. Vote. motion carried unanimously, 6-0 by voice vote. Authorize the City Manager to Sign the Interlocal Agreement with Jefferson County John Mauro introduced Authorizing the City Manager to Sign the Interlocal Agreement with Jefferson County. January 2, 2024 City Council Business Meeting Page 5 of 7 Parks and Recreation Strategy Director Carrie Hite provided the Authorizing the CityDRAFT Manager to Sign the Interlocal Agreement with Jefferson County presentation which included background, Independent Financial Review, Health and Wellness Center pool, and negotiations of costs with Jefferson County. In response to Council's clarifying questions staff explained shower recommendations being included in the Interlocal Agreement. Public Comment: Public comment was made. Discussion ensued around a confusing sentence removed in Agenda Bill, Independent Financial Review state requirement, binding future Councils, and Independent Financial Review details. Motion. Ben Thomas moved to authorize the City Manager to sign the Interlocal Agreement with Jefferson County. Aislinn Palmer seconded. Vote. motion carried unanimously, 6-0 by voice vote. Ordinance 3328 Adopting City Purchasing and Procedures Manual; Providing for Severability; and Establishing an Effective Date John Mauro introduced Ordinance 3328. Steve King presented Ordinance 3328 Adopting City Purchasing and Procedures Manual; Providing for Severability; and Establishing an Effective Date which included background, December 4th, 2023 discussion, raising signing limits, and change order calculation. In response to Council's clarifying questions staff explained Council contract approval process. Public Comment: Public comment was made. Motion. Owen Rowe moved to waive Council Rules and approve Ordinance 3328 Adopting City Purchasing and Procedures Manual; Providing for Severability; and Establishing an Effective Date. Libby Wennstrom seconded. Vote. motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber provided his Presiding Officer's Report which included original plans for Cherry St building. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION January 2, 2024 City Council Business Meeting Page 6 of 7 Suggestions included having a Workshop on trajectory of Comprehensive Plan Update DRAFT and review of Emergency Procedures. COMMENTS FROM COUNCIL Council member Rowe stated the Creative District will have a meeting on Tuesday, January 30 for the Arts and Culture Plan. Deputy Mayor Howard asked if anyone went to Golf Course Open House. Council member Thomas stated he attended the Golf Course Open House, First Night, and Solstice Celebration. ADJOURN There being no further business, the meeting adjourned at 8:38pm. Attest: Alyssa Rodrigues City Clerk January 2, 2024 City Council Business Meeting Page 7 of 7 DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF JANUARY 8, 2024 CALL TO ORDER/ ROLL CALL The Port Townsend City Council met in a Regular Session on the 8th day of January 2024 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:OOpm. Councilmembers present at roll call were David Faber, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom with Aislinn Palmer, and Amy Howard excused. Staff members present were City Attorney Heidi Greenwood , Planning and Community Development Director Emma Bolin , Parks and Recreation Strategy Director Carrie Hite City Manager John Mauro, Public Works Director Steve King , Communications and Marketing Director Shelly Leavens , People and Performance Director Cynthia Shaffer, and City Clerk Alyssa Rodrigues . GENERAL PUBLIC COMMENT (REGARDING ITEMS NOT ON THE AGENDA) Public comment was made. Council member Palmer arrived at 6:02pm. In response to public comment staff explained details of pool reports. Discussion ensued around sending Council a copy of the report discussed and explained it is on the website. DISCUSSION ITEMS Policy Suggestion Board, 2023 Workplan Review, and Quarterly 2024 Workplan Overview City Manager John Mauro, Planning and Community Development Director Emma Bolin, People and Performance Director Cynthia Shaffer, Communications and Marketing Director Shelly Leavens, Parks and Recreation Strategy Director Carrie Hite, City Attorney Heidi Greenwood, and Public Works Director Steve King provided the Policy Suggestion Board, 2023 Workplan Review, and Quarterly 2024 Workplan Overview presentation which included Overview, Strategic Workplan: 7 Priority Areas, 2023 High -Level Review, 2024 Workplan, Comprehensive Plan Process and Timeline, Engagement Survey, Communications and Marketing goals, Parks and Recreation Strategy priorities, Legal priorities, Public Works priorities, Policy Suggestion Board, and What's Next- we've got this. In response to Council's clarifying questions staff explained definition of January 8, 2024 City Council Workshop Meeting Page 1 of 4 engagement, engagement participation strategy, previous policy suggestion board DRAFT items, and public safety update. Public Comment: There was no public comment. General Sewer Plan and Rate Impacts Steve King, Shelly Leavens, Wastewater Treatment Plant Operations Manager Bliss Morris, Project Managers Andre Harper and Tyler Johnson, Streets, Stormwater, and Sewer Collections Operations Manager Brian Reid, Financial Solutions Consulting Group Chris Gonzales and Devin Tryon, and RH2 Engineering Consultant Dan Mahlum presented the General Sewer Plan Sewer and Stormwater Rate Study Focused Policies Discussion which included Introductions, Context (3 -Yr Process to Update the General Sewer Plan, Sewer Utility, Stormwater Utility, Sewer and Stormwater Rate Ordinance), Workshop Objective (Focus on General Sewer Plan and Rates, Much to Cover in this Workshop, General Sewer Plan Background, Video Sharing our Sewer System, General Sewer Plan (Drainage Basins, System Backbone), General Sewer Plan -Assessment Key Findings, General Sewer Plan - Planning (Distribution of Growth, Special Study Area -Mill Road Area, Flow and Loading Growth), General Sewer Plan- Key Policies Chapter 5, General Sewer Plan - Planning WWTF Key Dates (Years), General Sewer Plan Thinking Long Term, General Sewer Plan- Capital Plan Chapter 10: Table 10-3, and Rates and Charges Financial Solutions Consulting Group. In response to Council's clarifying questions staff explained Chinese Gardens Lagoon, County Solid Waste Transfer Facility, population equivalent calculation, Urban Growth Area swaps, timing of City strongly encouraging density, how many miles of piping the City has, owning land across the street from current Waste Water Treatment Plant , pump parts at Monroe Lift Station, and grants risks. Mayor Faber was excused at 7:40pm. Mayor Faber returned at 7:43pm. Financial Solutions Consulting Group consultants Chris Gonzalez provided the 2023 Sewer and Stormwater Rate &SDC Update presentation which included Agenda, System Development Charge (SDC) Analysis, System Development Charges (SDCs), SDC Survey (3/4" Single -Family Connection), Options to Promote Attainable Housing Through SDCs, Case Study: City of Oak Harbor, WA, Expected Occupants by House Size, Scaled Sewer SDC Alternative Based on Home Size, Utility Financial Plans, Utility Ratemaking Methodology, Utility Policy Assumptions, Recommended Policy Changes, Operating Forecast, Sewer Financial Plan, Sewer Capital Needs Forecast, Sewer Rate Revenue Requirement, Long -Term Forecast: Sewer Utility Reserves, A Tale of Sewer Rate Forecasts, Stormwater Financial Plan, Stormwater Capital Needs Forecast, Stormwater Rate Revenue Requirement, Sample Bill Comparison (3/4" Single -Family@ 3,000 Gallons), Promoting "Affordable" Rates, How Can We Evaluate Rate Affordability?, Alternative Affordability Assessment: AR20, Affordability Assessment, A More Reasonable Goal..., and Summary of Recommendations. In response to Council's clarifying questions consultant and staff explained size meter in comparison to single family home, incentives, rate increases at other cities, January 8, 2024 City Council Workshop Meeting Page 2 of 4 impact of density and infill on curve, being proactive in investments, and cut off for DRAFT low-income discounts. Staff continued their presentation which included Schedule, Policy Setting Rates, Policy Low Income Qualifications, Policy Debt Issuance- Revenue Bonds, Policy Connection Fees- Lower Debt, Policy Connection Fees -Options, Policy Expanding Sewer System, Policy Stormwater and Urban Forestry, Policy Utility Tax, and Policy How to Mitigate Financial Impacts? In response to Council's clarifying questions staff explained staff time for low-income discount program, scale options, and SDC and rates. Public Comment: There was no public comment. Discussion ensued around Urban Forestry charge, next steps, Chapter 11 and 5, Ecology next steps, February I&D Committee, reaching out to staff with questions, 1993 treatment plant price, rate increases now, housing density development, and population projection growth. Council Committee Reports Council member MickHager provided the Finance and Budget Committee report which included not having a meeting. Council member Palmer provided the Infrastructure and Development Committee report which included the same topic as discussed tonight, Comprehensive Plan Update, Urban Forestry Plan, and interim Parking Ordinance. Council member Rowe provided the Culture and Society Committee report which included the upcoming topic of Ceasefire Resolution, launch of the Equity, Access, and Rights Advisory Board applications process, and Public Comment form. Council member Rowe explained there will be an upcoming Lodging Business Mixer. Council member MickHager questioned if there will be an upcoming Finance and Budget Committee. ADJOURN There being no further business, the meeting adjourned at 9:17pm. Attest: January 8, 2024 City Council Workshop Meeting Page 3 of 4 Alyssa Rodrigues DRAFT City Clerk January 8, 2024 City Council Workshop Meeting Page 4 of 4 111y (f port Townsen Submitted By: Mayor Faber Department: Mayor Agenda Bill AB24-032 Meeting Date: February 20, 2024 Agenda Item: Consent VII.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: December 27, 2023 Contact Phone: 379-2980 SUBJECT: 1) Appointment of Terry Khile (Position 3, Term Expires December 31, 2026) to Civil Service Commission CATEGORY: BUDGET IMPACT: n/a ❑x Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council Included in Budget? Yes ❑ No ❑ SUMMARY STATEMENT: The Mayor is recommending the following appointments: 1) Appointment of Terry Khile (Position 3, Term Expires December 31, 2026) to Civil Service Commission ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: C4iillf T C`i/[1+41L1T71=`(17 PRKS,'RC, TRE1S S74'L.7ERY1 Meets 3:OOpm quarterly 2nd Tuesday at City Hall CcrUnal Lrarsc�Cf. MonlcaLrkHar Name & Role Exp. Meets Bi -monthly 4:30pm 4th Tuesday at City Hall Owen Rowe, Chair (Elected Official) Pos. Name & Experience Exp. 1 Matt Miner 5/1/25 2 Jim Todd 5/1/26 3 Jennifer Rotermund 5/1/24 4 Pamela Adams 5/1/25 5 Rebecca Kimball 5/1/25 6 Russell Hill 5/1/24 7 Deborah Jahnke, Chair 5/1/24 C4iillf T C`i/[1+41L1T71=`(17 ouwl LraI b��,,, I'll"" Meets 3:OOpm quarterly 2nd Tuesday at City Hall Pos. Name & Role Exp. 1 Owen Rowe, Chair (Elected Official) N/A 2 VACANT 5/1/23 3 Cindy Finnie (At Large Position) 5/1/25 4 Katy Goodman (Recipient) 5/1/25 5 VACANT (Recipient) 5/1/24 6 Danielle McClelland (Recipient) 5/1/25 7 Denise Winter (Recipient) 5/1/25 8 VACANT 5/1/22 9 Kate Philbrick (Collector) 5/1/25 10 Natalie Maitland, Fort Worden PDA Designee (Collector) 5/1/26 11 Nathan Barnett (Collector) 5/1/24 12 Main Street Designee (Nonvoting) 5/1/24 13 Dana Petrick Chamber Designee (Nonvoting) 5/1/26 14 VACANT(Nonvoting) 5/1/20 LIMARY'AD /[SORY OARD S, �RT� D�IMfSS14�IV (g max) Caunc�l L(anon:"1 int 1 r kHag , os. CoUiWI L"I"" rn Pos. Name Exp. TBD Kathleen Knoblock 5/1/26 Pos. Name Exp. 1 Catharine Robinson N/A 2 Earll Murman N/A 3 John Nowak N/A 4 Richard Jahnke N/A 5 VACANT N/A 6 VACANT N/A 7 VACANT N/A 8 VACANT N/A LIMARY'AD /[SORY OARD S, �RT� D�IMfSS14�IV (g max) Caunc�l L(anon:"1 int 1 r kHag , os. Meets 3:OOpm 1 st Tuesday at City Hall Pos. Name Exp. 1 Kathleen Knoblock 5/1/26 2 Michael D'Alessandro 5/1/26 3 Monica Mader 5/1/26 4 Walt Galitzki 5/1/24 5 Richard Berg 5/1/24 6 Craig Britton, Chair 5/1/25 7 Kathleen Croston 5/1/25 LIMARY'AD /[SORY OARD S, �RT� D�IMfSS14�IV (g max) Meets Bi -monthly 1:OOpm 2nd Tuesday at the LLC os. Douiwl L hxp. 1 Meets 3:OOpm 1st Wednesday at City Hall Pos. Name Exp. 1 Kathie Meyer 5/1/26 2 Alexis Arrabito 5/1/26 3 Sheila Long 5/1/26 4 Cosmo Rapaport 5/1/24 5 Lindsey Wayland 5/1/25 6 VACANT 5/1/25 7 Joe Gillard 5/1/24 8 Dan Groussman j 5/1/25 9 Nhattaleah Nichols, Chair I5/1/24 LIMARY'AD /[SORY OARD S, Meets Bi -monthly 1:OOpm 2nd Tuesday at the LLC os. Name hxp. 1 William C. "Chuck" Henry 5/1/25 2 Ellie Mathews 5/1/24 3 Jacqueline Mention, Chair 5/1/24 4 Diane Walker 5/1/26 5 Alyssa Fuehrer 5/1/26 6 Diana Grunow 5/1/26 7 David Tolmie 5/1/25 Meets 3:30pm 2nd Tuesday at the Gael Stuart Building Name City Council (Chair) Joanna Sanders, City Clerk Melody Eisler, Library Director John Polm, School District Superintendent School District Video Instructor Richard Durr, School District Representative , Citizen Representative CLIM�'T�'AC714�N CQMMCT7E7:'{�,� , Meets bi-monthly 3:00 p.m. on 2nd Tuesday Pos. Name Pos. Name Exp. 1 Jefferson County BoCC ( Kate Dean) N/A 2 City Council (Owen Rowe) N/A 3 Jeff PUD (Jeff Randall - Vice Chair) N/A 4 Jefferson County Public Health (Laura Tucker) N/A 5 Jefferson Healthcare (Kees Kolff)- Chair N/A 6 Jeff. Transit (Nicole Gauthier/Sara Peck) N/A 7 Port of PT ( Carol Hasse/Eric Toews) N/A 8 PT Paper Corp. (Michael Clea) N/A 9 Cindy Jayne - Vice Chair 12/31/26 10 Crystie Kisler - At Large 12/31/25 11 David Wilkinson 12/31/25 12 Jaime Duyck 12/31/24 13 Krista Meyers - At Large 12/31/24 14 Kate Chadwick (Policy) 12/31/23 15 Dave Seabrook 12/31/24 KAMl1� 'CQ�IMfSs14�iV �� Meets 6:30pm 2nd & 4th Thursday at City Hall Pos. Name Exp. 1 Samantha Bair Jones, Vice Chair 12/31/24 2 Neil Nelson 12/31/26 3 Rick Jahnke, Chair 12/31/24 4 Viki Sonntag 12/31/26 5 Lois Stanford 12/31/25 6 Robert Doyle 12/31/25 7 Andreas Andreadis 12/31/24 IrORIT WORM, Meets as needed Pos. Name Exp. 1 VACANT 12/31/25 2 Troy Surber 12/31/24 3 VACANT 12/31/23 IrORIT WORM, Council Liaison: Libby Wennstrom Meets at Fort Worden Commons B Pos. Name Exp. 1 Brad Mace 10/24/25 2 VACANT 10/24/25 3 David King 10/24/26 4 Andrew Cashin 10/24/26 5 John Begley 10/24/24 6 Steve Dowdell 10/24/24 7 Robert Davis 10/24/24 8 VACANT 10/24/22 9 10/24/25 10 10/24/25 11 10/24/25 111y (f port Townsen Submitted By: Cynthia Shaffer Department: Human Resources Agenda Bill AB24-033 Meeting Date: February 20, 2024 Agenda Item: Consent VILD ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: February 13, 2024 Contact Phone: 360-379-5045 SUBJECT: Resolution 24-009 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees CATEGORY: ❑x Consent ❑ Resolution BUDGET IMPACT: Expenditure Amount: $155.20 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: Discussion Item ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: Corrections have also been made to some pay rates on the CBA salary schedule and the Union/Represented Employee Position Classification Salary Schedule Council approved as part of the 2024 budget on December 4, 2023. These edits account for penny -rounding discrepancies between these schedules and the pay rates in Springbrook, the program used to process payroll. Springbrook uses pay rates with five digits beyond the decimal point; whereas the two schedules use two digits beyond the decimal point. When a 3.6% cost -of -living adjustment was added to the wage schedules, because of the way some of the rates rounded to two digits, the pay rates did not match the City's payroll system. The wage schedules have been edited to match the payroll system. Budget impact is estimated at $155.20. These schedules also add a Facilities Custodian position to classification 7 of the General Government wage schedule. This new position was approved as part of the 2024 budget under the name City Custodial, and an estimated budget impact was incorporated into the 2024 budget. In addition, the Police Records Lead position was approved by Council on February 7, 2022, but did not appear on the CBA wage schedule approved with the budget in December 2023. It has been added here. ATTACHMENTS: 1. Employee Position Classification Schedule 2. General Government 2024 CBA Salary Classification Schedule CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Resolution 24-009 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-009 Page 1 of 2 RESOLUTION NO. 24-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED TO PERSONNEL, ADOPTING CLASSIFICATION SCHEDULES FOR REPRESENTED AND NON -REPRESENTED EMPLOYEES RECITALS: A. The City Manager is authorized by RCW 35A.13.080(1) to have general supervision of the administrative affairs of the City. RCW 35A.13.090 reserves to the Council the right to create "...such departments, offices, and employments as it may find necessary or advisable, and may determine the powers and duties of each department or office." B. In 2014, the City Council adopted Resolution 14-061, adopting a compensation plan and salary schedule for non -represented employees. The City subsequently completed a compensation study for non -represented employees, including wage and benefit comparisons. C. In 2024, staff recommends amending the 2024 salary schedules for represented and non -represented employees. The changes to the non -represented salary schedule the addition of the Facilities Custodian position. D. The City Council, having carefully considered this recommendation, has determined it to be in the best interests of the City to adopt the recommendation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: 1. The Council adopts the proposed salary schedule for non -represented employees in substantially the same form as the schedule at Exhibit A. Council also authorizes the hiring of a Facilities Custodian. 2. The Council adopts the proposed salary schedule for represented employees substantially the same form as the schedule at Exhibit B. The City Manager is authorized to take administrative actions, including creating or updating job descriptions, consistent with this Resolution. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 201h day of February 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney Resolution 24-009 Page 2 of 2 City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024 APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised ?a - 4-,2IC ebruary 20, ` 024 Grade/ Union Salary Job Titles Step A B C D E Step Classification 3 No Positions Assigned 15.73 16.06 16.58 17.02 17.50 320 5 No Positions Assigned 20.95 21.59 22.22 22.86 23.52 7 • Admin Assistant • Finance Tech I ��a6lllfles C u to6ain • Maintenance Worker Apprentice • Parks • Water Distribution 27..53 29:08 400 25.61 26.40 29.09 • Water Treatment � ` 721 2807 • Streets/Stormwater/Sewer • Facilities • Wastewater Treatment/Compost • Fleet • GISApprentice 100 9 • Maintenance Worker: • Facilities • Parks • Streets/Stormwater/Sewer • Water Treatment • Water Distribution w,„ • Water Treatment/Distribution 26.48 27.37 28.27 29.19 . .. • Wastewater Treatment/Co m post 0. • Fleet • Finance Tech II • Permit Technician I • PW/Engineering Support Specialist II • Community Services Officer • Public Experience Liaison • Parks, Rec. & Comm. Service Admin Support 110 11 • Utility Billing / Collections Specialist 29.65 30.03 x 230 28:78 3054 • Permit Technician II ... • GIS I 420 13 • Finance Tech III • Police Clerk 29:05 29::76 30..5.1. 31.27 32.97 • Public Works/Engineering Support Specialist III ` 9 04 29 77 30 53 • Permit Technician III 120 15 • Operator I: • Parks • Streets/Stormwater/Sewer • Water Distribution 33::19 34:17 36::45 32.21 35.193644 • Water Treatment 3° 10 34 10 • Water Treatment/Distribution • Facilities • Wastewater Treatment/Compost • Fleet 36.23 160 17 • Mechanic L)3..... 34.01 35.09 36.22 37.42 35.0.x. 3..7.33 t 53 430 19 • Assistant Planner �q 36.13 ,„ .. 3392 35 .00 37 .24 33.54. • Land Use Specialist • Finance Specialist • Project Accounting Specialist • Purchasing/Contracts Specialist City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024 APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised ?a - 4—,2IC ebruary 20, ` 024 Grade/ Union Salary Job Titles Step A B C D E Ste Classification `� � 7 2 140 21 •Operator II: 35.61 39.18 6.7y y 789 • Parks • Facilities • Streets/Stormwater/Sewer • Water Distribution • Water Treatment • Water Treatment/Distribution • Wastewater Treatment/Compost • Fleet IC:Records IL... S 440 23 •Building Inspector 3553 36.63 39.03 443. 11 7.7 • Public Works Inspector • Crew Chief Apprentice • Parks • Water Distribution • Water Treatment • Streets/Sewer/Stormwater • Wastewater Treatment/Compost • Fleet • Facilities • Code Compliance Officer •GIS II 445 25 • IT Technical Support 36 39 3...,.57 38.76 39.96 41 3 27 No Positions Assigned 38.33 39.13 39.93 40.77 41.60 150 29•CrewChief: 37.08 38.28 39.49 404-31 4244 40 72 42 12 • Water Distribution • Water Treatment • Wastewater Treatment/Compost • Fleet • Facilities • Parks • Streets/Storm/Sewer • Assoc• Planner 4444 447T3 450 29.3 37.80 41.10 GIS Illiate ,„ 4340Ly.yi. 435 29.5 •Accountant 39.17 41.54 ,. 40 y yi.y 00 44 45 355 31 jo IT Network Administrator 45.43 46.5547.71 48.77 51.56 CITY OF PORT TOWNSEND NON-BARGAINING EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Elected Officials 2024 Budget Classification Minimum Maximum Positions Mayor $ 12,900 $ 12,900 1.00 Councilmembers $ 8,700 $ 8,700 6.00 Non Represented Employees Range Classification Step 1 Step 9 Positions City Manager $ 166,000 $ 205,917 1.00 31 City Attorney $ 146,591 $ 181,773 1.00 31 Chief of Police $ 146,591 $ 181,773 1.00 30 Public Works Director $ 139,610 $ 173,117 1.00 30 Finance and Technology Director $ 139,610 $ 173,117 1.00 29 Planning & Community Development Director $ 132,962 $ 164,873 1.00 29 Parks & Rec Strategy Director (Limited Term) $ 132,962 $ 164,873 1.00 28 Parks, Recreation & Community Services Director $ 126,631 $ 157,022 0.00 28 Deputy Police Chief $ 126,631 $ 157,022 1.00 28 Deputy Public Works Director/City Engineer $ 126,631 $ 157,022 1.00 27 Director of People & Performance $ 120,601 $ 149,545 1.00 26 Assistant City Engineer $ 114,858 $ 142,424 1.00 25 Prosecuting Atty/Asst City Attorney $ 109,388 $ 135,642 0.00 25 Human Resources Manager $ 109,388 $ 135,642 0.00 25 Communications & Marketing Director $ 109,388 $ 135,642 0.00 24 Planning Manager $ 104,179 $ 129,182 1.00 24 Civil Engineer III $ 104,179 $ 129,182 1.00 24 Public Works Operations Manager- Streets $ 104,179 $ 129,182 1.00 24 PW Ops Manager- Water $ 104,179 $ 129,182 1.00 24 PW Ops Manager - WWTP $ 104,179 $ 129,182 1.00 23 Library Director $ 99,218 $ 123,031 1.00 23 Finance Manager $ 99,218 $ 123,031 1.00 23 Building Official $ 99,218 $ 123,031 1.00 23 Project Manager III $ 99,218 $ 123,031 0.00 22 Parks & Facilities Manager $ 94,494 $ 117,172 1.00 22 Communications & Marketing Manager $ 94,494 $ 117,172 1.00 22 Civil Engineer II $ 94,494 $ 117,172 0.00 22 Accounting Manager $ 94,494 $ 117,172 1.00 22 City Clerk $ 94,494 $ 117,172 1.00 21 Project Manager II $ 89,994 $ 111,593 2.00 20 Library Manager - Public & Tec Svs $ 85,709 $ 106,279 1.00 20 Library Manager - Youth Services $ 85,709 $ 106,279 1.00 20 Senior Planner $ 85,709 $ 106,279 1.00 20 Civil Engineer 1 $ 85,709 $ 106,279 0.00 20 Finance & Budget Analyst $ 85,709 $ 106,279 0.00 20 Long Range Planner (Limited Term) $ 85,709 $ 106,279 1.00 19 Project Manager 1 $ 81,627 $ 101,218 0.00 18 Civil Engineer EIT $ 77,740 $ 96,398 0.00 17 Public Records Officer $ 74,038 $ 91,808 1.00 17 Human Resources Specialist or Generalist $ 74,038 $ 91,808 1.00 17 Executive Assistant to City Manager $ 74,038 $ 91,808 1 0.00 16 Payroll and Benefits Administrator $ 70,513 $ 87,436 1.00 16 Deputy City Clerk $ 70,513 $ 87,436 0.00 16 Legal Assistant $ 70,513 $ 87,436 0.00 16 Legal Assistant/Deputy Clerk $ 70,513 $ 87,436 1.00 15 Executive Assistant to Chief of Police $ 67,155 $ 83,272 0.00 10 1 Navigator (Limited Term) $ 52,618 $ 65,246 1.00 Hourly Part -Time Positions 12 Human Resources Assistant $ 27.89 $ 34.58 0.50 12 Associate Librarian $ 27.89 $ 34.58 0.00 10 Library Associate $ 25.30 $ 31.37 0.54 5 Library Assistant $ 19.82 $ 24.58 3.51 5 Library Assistant Substitute $ 19.82 0.50 3 Library Courier $ 17.98 $ 22.29 1.00 1 Library Page $ 16.31 $ 20.22 0.30 Reserve and Seasonal Positions ** Seasonls not included in Total FTE count Reserve Police Officers, commissioned $ 37.79 1.00 Reserve Police Officers, noncommissioned $ 25.00 0.35 Seasonal Workers $ 16.31 $ 20.22 2.00 Total Non -Represented Employees 41.70 CITY OF PORT TOWNSEND UNCLASSIFIED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Non -Represented Classification Minimum I Maximum Positions Grants Coordinator to be determined 1.00 Union/Represented Classification Minimum I Maximum Positions City Electrician to be determined 1.00 Total Unclassified Employees I 1 3.00 CITY OF PORT TOWNSEND UNION/REPRESENTED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Classification Union/Represented Employees Classification Title Minimum/hrMaximum/hr *1 Positions 31 IT Network Administrator $ 45.43 $ 51.56 1.00 29.5 Accountant $ 39.17 $ 44.45 0.00 29.3 Associate Planner $ 37.80 $4.3.,.:x.9 4 .74 1.00 29.3 GIS III $ 37.80 $4.3.,.7.9 4 .74 0.00 29 Crew Chief $ 37.08 $ 42.12 2.00 25 IT Technical Support 36 39 4 4.1 .39 1.00 23 Building Inspector 5-54 35 53 40 36 1.00 23 Code Compliance Officer 5-54 35 53 40 36 1.00 23 Public Works Inspector 5-54 35 53 40 36 1.00 23 Crew Chief Apprentice 5-54 35 53 40 36 0.00 23 GIS II 5-54 35 53 40 36 1.00 21 Operator II $35-4-9 35 50 $ 39.18 6.00 21 Police Records Lead $35-4-9 35 50 $ 39.18 1.00 19 Assistant Planner 3-43 33 92 $34-55 �3 54 0.00 19 Finance Specialist3-193 33 92 $34- �3 54 1 1.00 19 Land Use Specialist3-193 33 92 $34- �3 54 0.00 19 Project Accounting Specialist 3-43 33 92 $39- �3 54 1.00 19 Purchasing/Contracts Specialist $33-P3 33 92 $34-554' • �3 54 0.00 17 Mechanic $32-P4 32 95 $ 37.42 0.00 15 Operator 1 $ 32.21 $ 36.44 16.20 13 Finance Tech III $ 29.04 $ 32.97 1.00 13 Police Clerk $ 29.04 $ 32.97 1.00 13 Public Works/Engineering Support Specialist III $ 29.04 $ 32.97 0.00 13 Permit Technician III $ 29.04 $ 32.97 0.00 11 Parks, Rec & Comm Services Admin Support Spec " ". 23.2€'3 $30-554 30 54 0.00 11 Public Experience Liaison $24. 26 9 30-r..' 3054 3.00 11 Utility Billing / Collection Specialist " ". 26 9 30-554' 3054 1.00 11 Permit Technician 11 $24. 26 9 30-r..' 3054 1.00 11 GIS 1 " ". 26 9 3 $30-554' 0 54 0.00 9 Community Services Officer $ 26.48 $30-2-4 30 2"7 1.00 9 Finance Tech 11 $ 26.48 $30-2-4 30 2"7 0.00 9 Maintenance Worker $ 26.48 $30-2-4 30 2"7 5.00 9 Permit Technician 1 $ 26.48$30-2-4 7.2"'7 1.00 9 Public Works/Engineering Support Specialist 11 $ 26.48 $30-2-4 30 2"7 0.00 7 Maintenance Worker Apprentice $ 25.61 $ 29.09 1.00 7 GIS Apprentice $ 25.61 $ 29.09 0.00 7 Administrative Assistant $ 25.61 $ 29.09 0.00 7 Public Works Administrative Assistant $ 25.61 $ 29.09 0.00 ) :: �a6llliHe Cuk)6an 32.'12 44.23 1.00 Police Officer $ 37.79 $ 43.37 12.00 Sergeant $ 48.58 $ 53.14 3.00 Total Union/Represented Employees max pay does not include longevity or otherpremiums as maybe applicable OTAL CITY POSITIONS (Excluding Elected Officials, Seasonals & Reserve Officers) L 64.20 108.90 111y (f port Townsen Agenda Bill AB24-035 Meeting Date: February 20, 2024 Agenda Item: Consent VII. E Z Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Jeff Kostechka, Assistant City Engineer Date Submitted: February 14, 2024 Department: Public Works Contact Phone: 360-302-2192 SUBJECT: Approval to sign all documents necessary to effectuate membership and participating in the ZEV Co-op CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑ Ordinance BUDGET IMPACT: N/A 2025 Budget Expenditure Amount: $0 Included in Budget? Yes ❑ No Z Contract Approval Z Other: Motion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: Paid through a WSDOT Zero Emission Access Program (ZAP) grant, The City of Port Townsend (COPT) has a pending 50 -seat group membership with the ZEV (Zero Emission Vehicle) Co -Op. COPT users are considered "subscribers" and not members until the group agreement is signed by the City Manager. There is no additional cost to the city to finalize this membership agreement. A signed agreement is needed to insure COPT staff while operating a ZEV vehicle for COPT business, as it does for city owned fleet vehicles. A signed agreement will also make COPT eligible for the additional benefits listed in this agenda bill, including the discounted member hourly use rate. The City currently benefits from the discounted member rate during the introductory offer period, but will be subject to the higher subscriber rate this spring, if the agreement is not finalized. Subscribers and members have access to all ZEV vehicles including the two in Port Townsend - one located at the Chamber of Commerce and one at OlyCAP's 7t" Haven property. The COPT group membership allows personal use of a ZEV vehicle beyond city business, but drivers will be responsible for their own payment and insurance during those times. In 2022, the City Council approved the support of the ZEV Co-op program by authorizing use of City right of way for the car share as well as to enter an agreement related to a partnership to establish the car share program in Port Townsend. City Staff suggests that Council approves this agreement to allow the City Manager to sign all documents necessary to effectuate membership and participate in the ZEV Co-op and appoint Council Member Rowe as the City's representative for the Co-op membership. From the ZEV website and provided information: ZEV co-op is a non-profit consumer cooperative. This means we put community first and work together to advance the greater good. While anyone can access the co-op's electric vehicles, our member -owners enjoy special benefits and democratically control the priorities and direction of the co-op. Member Benefits. • Lowest Rates • Equity in the co-op • Patronage Dividend • Advanced Reservations • Voting Rights (democratic control) • Eligible for Board of Directors • Support of a meaningful enterprise ATTACHMENTS: None CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval authorizing approval to sign all document necessary to effectuate membership and participating in the ZEV Co-op and appointing Council Member Owen Rowe as the City's representative for membership. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 111y (f port Townsen Agenda Bill AB24-036 Meeting Date: February 20, 2024 Agenda Item: VIII.A ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King, PW Director, Michael Todd, Facilities and Parks Manager Date Submitted: February 5, 2024 Department: Public Works Contact Phone: (360) 379-5081 SUBJECT: Resolution 23-037 Renaming the Port Townsend Skate Park as Seamus Sims Memorial Skate Park. CATEGORY: BUDGET IMPACT: N/A ❑x Consent ❑x Resolution Expenditure Amount: $5,000 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 199 Community Services SUMMARY STATEMENT: Port Townsend Municipal Code Chapter 2.85.020 establishes a process for naming city facilities. The City Parks Recreation Trees, and Trails Advisory Board took action to recommend to the City Council the naming of two parks. Background for each is as follows. The City Council heard a request to update the Skate Park name to honor Seamus Sims. Council approved the name change in concept but wanted to make sure the family agreed upon the exact name. Additionally, the name change can only occur one year after a death. Staff is bringing back a resolution to formalize the name change as "Seamus Sims Skate Park" consistent with the family's wishes. The following is an excerpt from agenda bill 23-183 presented on April 6th, 2023- A request was received on behalf of friends and family to dedicate and formalize a name change of the Port Townsend Skate Park to Seamus Sims Memorial Skate Park. In 2002, Deborah Berreth a Parks Board representative at the time applied for a grant from the Interagency Committee for Outdoor Recreation. Port Townsend was awarded a $200, 000 grant that was equally matched by the City of Port Townsend. The success of the application, and it's ensuing award was due to the efforts and skateboarding history provided by Seamus Sims. During the grant proposal process Seamus went along with Deborah to the IAC Committee presentation in Olympia. His speech overwhelmingly convinced the Committee to support the request for funding. The grant was ranked 7th out of 44 applications. Seamus has been and will continue to be an inspiration for the skate park and the youth of this community. Seamus was not only devoted to making the skateboarding experience amazing for himself, but for other community youths as well. His desire for a safe, functional skate park was shared by past Parks Director Steve Corra who worked with Seamus and other skaters to fix and resurface ramps and create a halfpipe. On February 18th, 2023, Seamus passed away unexpectedly at the age of 41. City code Title 2.85 PTMC requires that the deceased be passed for more than a year and thus PRTTAB recommend that the name change be official one year following his passing in February 2023. The Budget impacts for renaming the Skate Park is approximately $5,000 including costs for one plaque and two large park signs roughly five feet wide by two ft tall to cover existing signage embedded in concrete. A budget supplemental will be required for this work. If approved by the City Council, staff will install new signs next year when the name change becomes effective. Funding Updated: 2/1/24 Over the past year park staff have been in constant communication with the Sims family over the renaming of the skate park. Currently the family is in the process of raising funds through a go fund me page to help cover the costs of replacing the current skate park signage. Staff has estimated costs for replacing the signs to be in the $4K -$5K range. Staff determined that there are two replacement signage options, one being a steel plate to cover the embedded concrete sign and/or a recycled plastic that would easily mount over the concrete. Staff believes that the recycled plastic option would hold up better overtime to salt corrosion and would be more cost effective as far as maintenance standards go. Speaking with the Sims family in January 2024 they are hoping to have enough funds raised by the end of February 2024 to help cover the costs to purchase and long-term maintenance of the signs. City staff would be responsible for installation and the overall maintenance of the signs going forward. The following is an excerpt from agenda bill 23-183 presented on April 6t", 2023: Seamus Sims Skate Park ATTACHMENTS: • Resolution 23-037 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTIONS: Move to approve Resolution 23-037 Renaming the Port Townsend Skate Park As Seamus Sims Memorial Skate Park ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-037 RESOLUTION NO. 23-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, RENAMING THE PORT TOWNSEND SKATE PARKAS SEAMUS SIMS MEMORIAL SKATE PARK WHEREAS, as a teenager, Seamus Sims was instrumental in the construction of the Port Townsend Skate Park; and, WHEREAS, Mr. Sims provided the history of Port Townsend skateboarding for an Interagency Committee for Outdoor Recreation (IAC) grant application; and, WHEREAS, Mr. Sims accompanied Deborah Barreth to the IAC for the grant presentation and spoke passionately about City's application; and WHEREAS, because of Mr. Sims' speech, the City was awarded a $200,000 IAC grant to construct the skate park; and WHEREAS, Mr. Sims continued to be involved in the skateboarding community and to volunteer his time for the betterment of the Port Townsend Skate Park; and WHEREAS, Mr. Sims passed away unexpectedly on February 18, 2023; and WHEREAS, the Port Townsend Municipal Code Chapter 2.85 requires that a public facility may not be named after a deceased person until at least one year after the person's death; and WHEREAS, the Parks, Recreation, Trees, and Trails Advisory Board recommended thatthe Port Townsend Skate Park be named in honor of Mr. Sims as of February 18, 2024; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend that the Port Townsend Skate Park will be renamed Seamus Sims Memorial Skate Park as of February 18, 2024. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 20th day of February 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney 111y (f port Townsen Agenda Bill AB24-037 Meeting Date: February 20, 2024 Agenda Item: VIII.B ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King, PW Director Date Submitted: February 14, 2024 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: Ordinance 3329 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑x Ordinance BUDGET IMPACT: N/A Expenditure Amount: N/A Included in Budget? Yes ❑ No ❑ Contract Approval ❑ Other: Workshop Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: Background: The following background information is the same for each agenda bill for ordinances 3329, 3330, 3331, and 3332: The City's current stormwater and sewer rate ordinances typically identify rate increases annually to keep up with inflation and keep the utility whole in terms of O&M and to fund capital improvements. The current City code did not project rate fees beyond December 31, 2023, and thus a rate study was necessary to set rates for the next 5 years. Given the rates for sewer are primarily driven by an update to the General Sewer Plan, staff recommended holding off on setting new rates until April 1, 2024. A comprehensive overview of the General Sewer Plan was provided on August 14, 2023. After performing rate analysis in the fall of 2023, the City's consultant FCS Group provided a thorough overview of projected rates at the December Infrastructure and Development Council Committee Meeting on January 3, 2024, and then in greater detail at the January 8, 2024, City Council Workshop. Both meetings can be reviewed on the City's website at h ff s://cil of I. �.�s/cil co�.�ncil/ a e/a enclasmin�.�les icleos. The y,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, information provided in these workshops are not repeated here, however, the reader is referred to them as important background information. Since the January 8, 2024 Council workshop, staff and the consultant have been working with Council feedback to create a proposal with the following four components. Note, all four components are inter -related. 1. Update sewer and stormwater rates based on Council feedback of merging the capital surcharge into the base rate, updating the utility tax, and expandingthe low-income discount program. Rates have been established for the following two options: a. Rate structure with the current low-income discount code applied. b. Rate structure illustrating the rate shift with an expanded low-income discount program. 2. Update the code for an expanded low-income discount program 3. Update the System Development Charges amount and structure to include a progressive fee structure based on residential building size. 4. Update the utility tax rate based on gross revenue calculations and proposed rate structure. See separate agenda bill. This first reading of these ordinances occurred at the regular business City Council meeting on February 5, 2024. A subsequent City Council workshop was held on February 12, 2024 to answer questions raised at the February 5th City Council meeting. Both meeting packets as well as the video of the meeting are available on the City's website at �; , ,,;;// 1. us/cit council/ a e/a enda smin utes videos under City Council Archives. Please refer to this information for detailed information concerning the four ordinances addressing each component of the City code related to utility rates and billing. Changes to Ordinance for Second Reading No substantive changes were made to the utility tax ordinance between first and second reading. As presented on February 12th, City staff double checked utility tax calculations to ensure that the General Fund remains whole in accordance with the 2024 adopted budget. Staff recommends adopting this ordinance revising the utility tax lower from 18% to 16% to reflect changes in the rate structure and also to maintain general fund revenue as budgeted in 2024. ATTACHMENTS: 1. Ordinance 3329, Amending Public Utility Tax 2. Reference presentations from February 5, 2024 City Council Meeting 3. Reference presentation from February 12, 2024 City Council Workshop CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Ordinance 3329 related to Public Utility Taxes and amending Port Townsend Municipal Code Section 5.84.030 ALTERNATIVES: ❑ Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Ordinance 3329 Page 1 of 1 ORDINANCE NO. 3329 AN ORDINANCE OF THE CITY OF PORT TOWNSEND RELATED TO PUBLIC UTILITY TAXES AND AMENDING PORT TOWNSEND MUNICIPAL CODE SECTION 5.84.030 RECITALS 1. The City of Port Townsend imposes a 18% utility tax on the revenues of the City's storm and surface water, water system, and sewer utilities. 2. With the changes in utility rates, the tax may be reduced to 16% and maintain the same level of City services. 3. Utility tax is a gross revenues tax and rates are determined with the inclusion of utility tax as an expense to the utility. NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Amendment. Section 5.84.030 of the Port Townsend Municipal Code is amended in substantially the same form as shown in Exhibit A. Section 2. Amendment. Section 5.84.050 of the Port Townsend Municipal Code is amended in substantially the same form as shown in Exhibit B. Section 3. Severability. If any provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. Section 4. Effective Date. This ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 2oth day of February 2024. David J. Faber Mayor Attest: Approved as to Form: Alyssa Rodrigues Heidi Greenwood City Clerk City Attorney Exhibit A 5.84.030 Tax imposed. From and after January 1, 1982, there is levied upon, and there shall be collected from, every person, firm or corporation engaged in carrying on the following business for hire or for sale of a commodity or a privilege of so doing business as defined in this section: A. Upon any telephone business there shall be levied a tax equal to six percent of the total gross operating revenues from intrastate toll, derived from the operation of such business within the city. Gross operating revenues for this purpose shall not include charges which are passed on to the subscribers by a telephone company pursuant to tariffs required by regulatory order to compensate for the cost to the company of the tax imposed by this chapter. "Telephone business" means the business of providing access to a local telephone network, local telephone network switching service, toll service or coin telephone services, or providing telephonic, video, data or similar communication or transmission system. It includes cooperative or farmer line telephone companies or associations operating an exchange; "telephone business" does not include the providing of competitive telephone service, nor the providing of cable television service. "Competitive telephone service" means the providing by any person of telephone equipment, apparatus or service, other than toll service, which is a type which can be provided by persons that are not subject to regulation as telephone companies under RCW Title 80 and for which a separate charge is made. B. There is levied a tax on the sale, delivery or distribution of electricity and electrical energy and for the privilege of carrying on said business, such tax to be equal to six percent of the total gross operating revenue derived from sales of such electricity to ultimate uses within the city; provided, however, that there shall not be any tax levied for the installation charges of electrical units. C. There is levied a tax on the sale of natural, manufactured or mixed gas for residential, commercial or industrial consumption and for the privilege of carrying on such business, such tax to be equal to four percent of gross operating revenues from such sale of natural, manufactured or mixed gas within the limits of the city. W.:::Plefe is levied ofli evef" , pefs fl 41 of e afF40� ? afl1...the b&Ih^, iffess..(, sejjiff� Or�4flkhiff�,� wate 11 �tle of $a?.?� eflual to 10 pef(lt'flt i, the toW....gfess iff oiile 4aiil.StK h..:b&: siff*ss 41 t • n (.fty duff me 14seal yeaf ne)vpreeeding tke 4�a)( yeaf ['of 'wilieh tke lieense Is fectulfed�on4ae�e4'. faw,wa�ef sale fevenue to lav4y Wa�ef Sysem ousteniefs may be e)(cluded 4offi tke ('4y's u4414 �H)( 4 k eofl4ae� fevades as feasonable admink4al4ve I�ee p'ef (41,114ef Pjgp,TMC� k Plefe is levied on evefy tl' ?flt#ld 41 of ORFFY41? 01`1 tktl IRBitItISS (,4115tllli� � of se-vvage di sposal a [ee of �H)( ectual to 10 pef Cent o [I tke to4A gfoss Income [4)"1 suell husitless in tktl (14Y dtffiflg mtI 14,1,6,11 Ytlaf fitl)4 INFthleditig mtI �ffl( Ytlaf k)f W114111 tktl 141efise is fequifed� GD. Effective April 1, 2022 2024, there is levied a fee or tax equal to 18, I � percent on the gross revenues (�tl eyeiy pgj�!] gnmgd ill Qi �=Mlg On the business ()�` selfing Q! k,mlishing sewagg djsp(asal,, wateT, and stormwateT ill anaggjDgflt as follows:. I ,Qatthe 1. The city's storm and surface water utility established under Chapter I 3j) 1. PTMC; 2. The city's water system established as provided in Chapters I 'L I I through 13 17 PTMC (the "water code"); and 3. The city's sewer system established as provided in Chapters 13 21. through 13 .24. PTMC (the "sewer code"). eN 61 uded 4oiil P -.-For the. uIl D.,s.jLs ja ............. ...................................................................... . ....... to th.Qaeiffla—w .6 ............ . ... Contracted raw water sale revenue to Olympic Gravity Water System customers may be excluded from the city's utility tax if the contract provides a reasonable administrative fee per Chapter 13 . 18 PTMC. 14E. Effective January 1, 2019, there is levied upon, and there shall be collected from, the city's solid waste or garbage utility a fee or tax equal to 22 percent of the gross revenues of such utility established pursuant to Ordinance No. 1366 for the purposes as provided in Chapter 6.04. PTMC. The tax shall appear and be separately itemized on the monthly bill of each retail customer of the solid waste or garbage utility. Exhibit B 5.84.050 Deductions. In computing the tax there shall be deducted from said gross operating revenues the following items: A. The amount of credit losses and uncollectibles actually sustained by the taxpayer; B. Amounts derived from transactions in interstate or foreign commerce or from any business which the city is prohibited from taxing under the Constitutions of the United States or the state of Washington; C. Amounts derived by the taxpayer from the city; D. Any amount paid to the United States, the state of Washington, the city or to any political subdivision of the state, as excise taxes levied or imposed upon the sale or distribution of property or services; E. Any person or entity subject to the payment of a license fee or tax under any other ordinance of the city on account of engaging in any activity for which the person or entity is liable to tax under the provisions of this chapter may deduct the amount of such fee or tax from the amount of fee or tax imposed by this chapter. 1'...muuurts collected through speal assessmentslevied urvu gjjy uu the construction u 11V919L �911v lu a nd storaiwateir...ur krastr uct uire. 111y (f port Townsen Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB24-038 Meeting Date: February 20, 2024 Agenda Item: VIII.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: February 14, 2024 Contact Phone: 360-379-5090 SUBJECT: Ordinance 3330 Revising Port Townsend Municipal Code Chapter 13.03, System Development Charges for Water, Sewer, and Stormwater Connections and Amending the Rates CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑x Ordinance BUDGET IMPACT: N/A Expenditure Amount: N/A Included in Budget? Yes ❑ No ❑ Contract Approval ❑ Other: Workshop Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: Background: The following background information is the same for each agenda bill for ordinances 3329, 3330, 3331, and 3332: The City's current stormwater and sewer rate ordinances typically identify rate increases annually to keep up with inflation and keep the utility whole in terms of O&M and to fund capital improvements. The current City code did not project rate fees beyond December 31, 2023, and thus a rate study was necessary to set rates for the next 5 years. Given the rates for sewer are primarily driven by an update to the General Sewer Plan, staff recommended holding off on setting new rates until April 1, 2024. A comprehensive overview of the General Sewer Plan was provided on August 14, 2023. After performing rate analysis in the fall of 2023, the City's consultant FCS Group provided a thorough overview of projected rates at the December Infrastructure and Development Council Committee Meeting on January 3, 2024, and then in greater detail at the January 8, 2024, City Council Workshop. Both meetings can be reviewed on the City's website at h ff s://cil of I. �.�s/cil co�.�ncil/ a e/a enclasmin�.�les icleos. The y,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, information provided in these workshops are not repeated here, however, the reader is referred to them as important background information. Since the January 8, 2024 Council workshop, staff and the consultant have been working with Council feedback to create a proposal with the following four components. Note, all four components are inter -related. 1. Update sewer and stormwater rates based on Council feedback of merging the capital surcharge into the base rate, updating the utility tax, and expanding the low-income discount program. Rates have been established for the following two options: a. Rate structure with the current low-income discount code applied. b. Rate structure illustrating the rate shift with an expanded low-income discount program. 2. Update the code for an expanded low-income discount program 3. Update the System Development Charges amount and structure to include a progressive fee structure based on residential building size. 4. Update the utility tax rate based on gross revenue calculations and proposed rate structure. See separate agenda bill. This first reading of these ordinances occurred at the regular business City Council meeting on February 5, 2024. A subsequent City Council workshop was held on February 12, 2024 to answer questions raised at the February 5th City Council meeting. Both meeting packets as well as the video of the meeting are available on the City's website at �; , ,,;;// 1. us/cit council/ a e/a enda smin utes videos under City Council Archives. Please refer to this information for detailed information concerning the four ordinances addressing each component of the City code related to utility rates and billing. Changes to Ordinance for Second Reading The City Council supported adjustment of System Development Charges to a graduated scale for both Wastewater and Storwmater. No changes have been made to the Sewer System Development Charges table. Staff presented a new graduated table for stormwater system development charges based on square footage of impervious area as follows: This table was presented at the February 12th workshop and is now reflected in the second reading of this ordinance. Impervious Area ESU SDC Up to 1,500 SF 0.25 $ 367.50 1,501 to 2,500 SF 0.67 $ 980.00 2,501 to 3,500 SF 1.00 $ 1,470.00 Above 3.500 SF Formula Formula Equivalent Service Unit (ESU) = 3,000 sf of Impervious area: Formula: SDC = (Impervious Area. SF/3,000 SF) X $1,470 Additionally, the first reading of this ordinance included elimination of the exemption for Accessory Dwelling Units (ADUs). As presented at the February 5th 1St reading, staff recommended keeping the exemption for ADUs. The Ordinance has been updated to keep the code as currently written. Staff recommends adopting this ordinance implementing graduated SDCs for wastewater and stormwater. ATTACHMENTS: 1. Ordinance 3330, Amending System Development Charges 2. Exhibit A 3. Reference presentations from February 5, 2024 City Council Meeting 4. Reference presentation from February 12, 2024 City Council Workshop CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Ordinance 3330, Revising Port Townsend Municipal Code Chapter 13.03, System Development Charges for Water, Sewer, and Stormwater Connections and Amending the Rates. ALTERNATIVES: ❑ Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Ordinance 3330 Page 1 of 2 Ordinance 3330 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, REVISING PORT TOWNSEND MUNICIPAL CODE CHAPTER 13.03, SYSTEM DEVELOPMENT CHARGES FOR WATER, SEWER, AND STORMWATER CONNECTIONS AND AMENDING THE RATES WHEREAS, Chapter 13.03 of the Port Townsend Municipal Code establishes a water and a sewer system development charge ("SDC") as authorized by Chapter 35.92.025 of the Revised Code of Washington; and WHEREAS, the City has not increased the SDC rate since 2014; and WHEREAS, the City contracted with the FCS Group to conduct a rate study and make recommendations for amendments to the SDC rate structure, which study showed that the SDC rates should be adjusted for inflation and for the cost of capital improvements already made to the water and sewer systems as well as those near-term future system improvements programmed for construction in the current Capital Improvement Program; and WHEREAS, based on the recommendations of the consultant and staff, Council believes it to be in the best interests of the utility to increase the rates in two phases, and to conform the Code to current practice. NOW, THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Chapter 13.03 of the Port Townsend Municipal Code is amended as set forth in Exhibit A. Language to be stricken is indicated by strikeout, and language to be added is indicated by underlining. Section 2. Severability. If any sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase or work of this ordinance. Section 3. Effective Date. This Ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. Publication of this ordinance shall be by summary thereof consisting of the title. Ordinance 3330 Page 2 of 2 ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 20th day of February 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney Exhibit A Sections: 13.03.010 Purpose. 13.03.020 Equivalent residential unit defined. 13.03.030 Water system development charge. 13.03.040 Sewer system development charge. 13.03.050 Equivalent residential unit factors. 13.03.055 Stormwater System development charge. 13.03.060 System development charge in addition to other charges. 13.03.070 Collection of system development charges. 13.03.080 System development charge credit. 13.03.090 Repealed. 13.03.100 Penalty for unauthorized hookup. 13.03.110 System development charge deferrals for low-income housing. 13.03.115 Deferral of fees. 13.03.120 Exemptions. 13.03.010 Purpose. Pursuant to the authority provided in RCW 35.92.025, the city of Port Townsend has determined that it is reasonable and in the public interest to enact and impose a system development charge (SDC) for the purpose of recovering a proportionate share of the actual and projected capital costs of water and sewer facilities from those properties within the utility service areas which, as a part of their development and use, create the need for those facilities. 13.03.020 Equivalent residential unit defined. For the purposes of this code, one "equivalent residential unit" or "ERU" is defined as a water service connection to a residential unit, commercial use or industrial use, with a five -eighths -inch or three -quarter -inch meter. Larger connections to the city's water system will be referred to in terms of "equivalent residential units" for purposes of determining an equitable proportionate amount for SDCs. A method for calculation of the equivalent residential units for hookups larger than one ERU is included in PTMC 13.03.050. 13.03.030 Water system development charge. A. The city has evaluated the capital cost of the city's existing water system and the projected cost to expand the general facilities to meet the projected needs associated with new and expanded needs of the water system customers. The general facilities include source of supply, treatment, storage, transmission and major regional pumping facilities. B. A one-time SDC for each new customer shall be assessed based upon the customer's fair and equitable share of the general facilities. The SDC shall be determined by multiplying the total number of ERUs for the service(s) to be installed by $5,603 as of April 1, 2022. C. If a local improvement district pays for any of the general facilities described above, they may be eligible for an appropriate credit to the SDC. C. If a local improvement district pays for any of the general facilities described above, they may be eligible for an appropriate credit to the SDC. 13.03.040 Sewer system development charge. A. The city has evaluated the capital cost of the city's existing sewer system and the cost to expand the general facilities to meet the projected needs associated with new and expanded needs of sewer system customers. The general facilities include the interceptor system, major regional pumping facilities and the wastewater treatment facility, outfall, compost facility and associated facilities necessary to treat and dispose of the wastewater. B. Effective April 1, 2024, a -A one-time SDC for each new customer shall be assessed based on the customer's fair and equitable share of the wastuwateir general facilities. The SDC k)Tsurra „l�; Q buuildi.n uµQ(: 4n�n.�Q�.Q y �"l;w,Q, @" l➢"T�tQ. �,.��Q`Q�" ��:..➢"T�6„.w �n wtG.nR?,(ntG �" connection `D➢"T� w:Q.�.��. �l; u'(tn urcunnu,.nu Q„u based Q.`D➢"T�.. uluu((uQ �Q:uota& Q Judjn& ac aurum tau �k �Q JJQWuD„1�!21� L our additions to qtr uu tauires. or which sQ„ Q t....uSI.,)(' ..,�((1 :�...0 xu.. g�uuu �n .�u � the ...(� �u Q.ti.vn date Qui this .... Qunu the shall be based on the inncT ase in size 4the stxu.uctuxu calculated based on the di � fuirence between the sims s Q�� au.uaire 2Qu Q t u �Q)Q�.�n a �n tux the gnu a atu..„. �q��.� .��.. � ...,uu �Quu"t��:.. Additions ��Q. �” .... Quun �nnnu' .. the �„Qu � � .� u.u�nu�a~ Q. � . the addition. a to Q:�nn.... u. a .„„ ..., w txu e Q„ xc llipt �urQ:u(Jr(. uu„� tuuxu,:u., or which a �(� � i�;xa� (u��nu.�. ( u(.to u the �,�,vu date Qu this section �nx.... i'he _ (�((shall be detu�r�u i ��u�.�i additional „u„tuQunu�u,....Q u�uxJ �.... J inilluer of wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww� 11miseSize 1.4IRUs Si11” H, V1)6 (:...,3 :L Y11 SJ K, �'oT III ultj fanJIy �rd:. �,ommeircjal,..d"V"](;)a r � 8 gll be deteirmined...by multiplying the total to�,ttial�number of ERUs for the service(s) to be installed $5,258. by $3,045 2015, a id 3,758 ate Of J , 2015, f8f: d0 ii2$tie St+efi`T ddurte'v ate . C. If a local improvement district pays for any of the general facilities described above, they may be eligible for an appropriate credit to the SDC 13.03.050 Equivalent residential unit factors. A. The ERU factors for determining the proportional equivalent of various sizes of water meters shall be in accordance with the following table: (0.38(flow of customer)/(flow of Std. ERU))+(0.387(BOD of customer)/(BOD of Wastewater Water Meter Meter Equivalent Equivalent Factor (ERU) Factor (ERU) 3/4" meter 1.0 1.0 1" meter 2.5 1.4 1-1/4" meter 3.75 1.6 1-1/2" meter 5.0 1.8 1-3/4" meter 6.5 2.4 2" meter 8.0 2.9 3" meter 15.0 11.0 4" meter 25.0 14.0 6" meter 50.0 21.0 8" meter 80.0 29.0 B. If the wastewater strength exceeds the SIC number one criteria, the SDC shall be adjusted to reflect the higher cost associated with treating high strength waste. The high strength ERU formula is: (0.38(flow of customer)/(flow of Std. ERU))+(0.387(BOD of customer)/(BOD of Std. ERU))+(0.233(TSS of customer)/(TSS of Std. ERU)) = Equivalent ERU where: flow of Standard ERU is assumed to be 5,236 gallons per month BOD of Standard ERU is assumed to be 14 pounds per month TSS of Standard ERU is assumed to be 14 pounds per month C. If the actual water meter size installed is increased to improve customer service, provide for fire sprinkler installation, or if the water meter size used to establish the sewer SDC overestimates the volume of wastewater discharged to the city sewer system (for example, on- site recycling or irrigation), the director of public works shall determine the appropriate ERU based upon the typical benefits the customer receives from the general facilities of the water and sewer system. 13.03.055 Stoirmwateii j�jg.ru ullu°y °lau�:un „u°ui t u lllll��iurgu Effective April 1, 2024, a arra;. time SIX' �oT each new �' � based .' �, � �°uu� Qara�ar shall ua assessed " �'�,�"wtQ�V1rVa"r'a,,�w ��jr and equitable..."w ��ra".Q,�� the ...�i�.a"➢�a"r��„ ��'iitia "w based on I, �G" a"�,;�s�,Q�ll1rVG�r s � rQ� w w wj!�rl.. �'egt..oj uruapervuous area s , i ent edilgon 1�a�steir a Iaa"�lfaungj(ar $1(Q water �a�Q.a�uaaa4. uaa� a Qar�.ra�ui .. .. .. ... ... Maajiggg!jient Manual. The ani;)(° shall be determined according !Qa jhg �ollowjng able;. M fag., f a.Vg.Q SF) X ��"Q..�. Z9 -i�irn�asllo ;;�faG ..�lirnal��irviia�ag,.Frwi�� Q` `�..x 13.03.060 System development charge in addition to other charges. The system development charge for water and sewer imposed pursuant to this chapter shall be in addition to any permit fees or charges imposed by council resolution, any connection or tap charges for the actual cost of connecting to the city's water and/or sewer systems, system extension and replacement costs, and to all other charges or costs imposed by ordinance or agreement. 13.03.070 Collection of system development charges. A. SDCs must be paid at the time a water and/or sewer connection is requested. For purposes of this section, a "connection" means the day the city receives a complete application for service as provided for in Chapter 13.13 PTMC. The installation of additional infrastructure, such as water or sewer main extensions, replacements, or other system improvements that are required as part of a development or permits, even if the systems are charged for testing purposes, does not constitute a "connection." B. Charges so collected shall be used solely for capital improvements to the system to which the charge is applicable. No service connection to the sewer and water system shall be made until all SDCs have been paid. 13.03.080 System development charge credit. A. The owner or previous owner of a property that has been assessed through a local improvement district or through a special assessment for water or sewer general facilities shall be given a credit towards payment of the SDC calculated under this chapter. The credit shall be determined by prorating the current SDC as the required share against the previously paid assessment for identified general facilities. The ENR index for each time period shall be the method of establishing the value of the amount previously paid. B. For existing customers that upgrade or expand their system ERU requirements, the customer shall receive credit for the previous ERU for which an SDC was paid. No credit for reducing an ERU demand will be granted. C. If a property has disconnected water or wastewater services for more than five years, then customer will be charged for SDCs for the total number of estimated ERUs prior to resuming water or wastewater service regardless of whether the property is redeveloped or not. 13.03.090 System development charge adjustment. Repealed by Ord. 3312. ( 13.03.100 Penalty for unauthorized hookup. In the event any connection to the city water or sewer system is made without paying the fees required by this chapter, the owners of the property to which the connection is made shall be required to pay a fine in the amount of 10 percent of the applicable SDC. Utility service shall be terminated until all fees and penalties owing have been paid. (Ord. 3117 § 1 (Exh. A), 2014; Ord. 2579 § 1, 1997; Ord. 2390 § 1, 1993; Ord. 2380 § 1, 1993). 13.03.110 System development charge deferrals for low income housing. A. Program Established. In accordance with policy direction from the Port Townsend comprehensive plan, the city may allow deferral of payment of system development charges (SDCs) for a private or public nonprofit organization which is developing or constricting housing units for low income households as d ffii d nn....c hapjj;, B. See PTMC 3.36.011 for program details 13.03.115 Deferral of fees. The city manager is authorized to defer fees for projects that the city manager determines promote substantial additional private sector j obs and/or leverage private sector investment so that the city's tax base is substantially increased as a result of such project. The deferral shall: A. Be on such terms and with such security (including recorded restrictive covenant or other security) as determined by the city manager that protects the payment of the fee; B. Not exceed a period of deferral of more than two years, or sale of property, whichever occurs first; C. Not include deferral of any costs of notices, publication and other costs to the city; D. Include repayment in full with interest thereon at a rate commensurate with the annual one- year U.S. Treasury notes and bonds, adjusted for constant maturities, as published in the Federal Reserve Bulletin or otherwise available from the Federal Reserve Bank, computed annually on unpaid balances. Interest calculated pursuant to this section shall not be compounded. 13.03.120 Exemptions. A. Accessory Dwelling Units (ADUs). All ADUs located within the city limits which have been p pp 16.020 are exempt from the requirement to permitted an approved m accordance with PTMC ll %�. pay SDCs pursuant to this chapter. B. Properties Not Connected to the City's Wastewater System. All properties which are not connected to the city's wastewater system shall be exempt from the requirement to pay SDCs upon connection to the system, pursuant to this chapter; provided, that the property owner demonstrates the following: 1. The property owner and/or the occupants of the property have paid monthly wastewater service fees on a regular monthly basis, commencing any time during 1993; and 2. The property owner and/or the occupants of the property continue to make such payments until connection of the property to the wastewater system is made; and 3. If such payments have been made in the past (commencing in 1993) but were discontinued for any reason, in lieu of paying SDCs for connection to the wastewater system, the property owner may pay all unpaid accumulated monthly wastewater service fees, phis interest. 111y (f port Townsen Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB24-039 Meeting Date: February 20, 2024 Agenda Item: VIII.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: February 14, 2024 Contact Phone: 360-379-5090 SUBJECT: Ordinance 3331 Amending Port Townsend Municipal Code Chapter 13.01 Procedures for Utility Development, Chapter 13.02 Low -Income, Low -Income Disabled, and Low -Income Senior Citizen Utility Rate Program and Establishing an Effective Date CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑x Ordinance BUDGET IMPACT: N/A Expenditure Amount: N/A Included in Budget? Yes ❑ No ❑ Contract Approval ❑ Other: Workshop Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: Background: The following background information is the same for each agenda bill for ordinances 3329, 3330, 3331, and 3332: The City's current stormwater and sewer rate ordinances typically identify rate increases annually to keep up with inflation and keep the utility whole in terms of O&M and to fund capital improvements. The current City code did not project rate fees beyond December 31, 2023, and thus a rate study was necessary to set rates for the next 5 years. Given the rates for sewer are primarily driven by an update to the General Sewer Plan, staff recommended holding off on setting new rates until April 1, 2024. A comprehensive overview of the General Sewer Plan was provided on August 14, 2023. After performing rate analysis in the fall of 2023, the City's consultant FCS Group provided a thorough overview of projected rates at the December Infrastructure and Development Council Committee Meeting on January 3, 2024, and then in greater detail at the January 8, 2024, City Council Workshop. Both meetings can be reviewed on the City's website at °s://cil g: �,/ co�,�ncil/�a e/a enclasmin�,�lesicleos. The information provided in these workshops are not repeated here, however, the reader is referred to them as important background information. Since the January 8, 2024 Council workshop, staff and the consultant have been working with Council feedback to create a proposal with the following four components. Note, all four components are inter -related. 1. Update sewer and stormwater rates based on Council feedback of merging the capital surcharge into the base rate, updating the utility tax, and expandingthe low-income discount program. Rates have been established for the following two options: a. Rate structure with the current low-income discount code applied. b. Rate structure illustrating the rate shift with an expanded low-income discount program. 2. Update the code for an expanded low-income discount program 3. Update the System Development Charges amount and structure to include a progressive fee structure based on residential building size. 4. Update the utility tax rate based on gross revenue calculations and proposed rate structure. See separate agenda bill. This first reading of these ordinances occurred at the regular business City Council meeting on February 5, 2024. A subsequent City Council workshop was held on February 12, 2024 to answer questions raised at the February 5t" City Council meeting. Both meeting packets as well as the video of the meeting are available on the City's website at .L s.//cil ot� 1. �.�s/ it co�.�ncil/ a e/a enclasmin�.�les icleos under Cit Council ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,, y Archives. Please refer to this information for detailed information concerning the four ordinances addressing each component of the City code related to utility rates and billing. Changes to Ordinance for Second Reading On February 5t” staff presented the option of expanding the current low-income discounts to increase the number of households that would qualify in an effort to help address the overall cost of housing. The impacts of the program were shared in terms of rate impacts with two options. Council proposed going with the expanded program which provides a graduated scale of discounts based on income levels. City Council also recommended changing the name of the program from low-income rates to income -based rate discounts. The goal of the City will be to share this program out with the public and service providers to provide the opportunity for qualifying households to apply. Only terminology changes were made to this ordinance to reflect changes to the program name. Additionally, several small scrivener errors have been corrected. Staff recommends adopting this ordinance consistent with City Council feedback. ATTACHMENTS: 1. Ordinance 3331, Amending Low Income Discounts 2. Exhibit A 3. Reference presentations from February 5, 2024 City Council Meeting 4. Reference presentation from February 12, 2024 City Council Workshop CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Ordinance 3331 Amending Port Townsend Municipal Code Chapter 13.01 Procedures for Utility Development, Chapter 13.02 Low -Income, Low -Income Disabled, and Low -Income Senior Citizen Utility Rate Program and Establishing an Effective Date ALTERNATIVES: ❑ Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Ordinance 3331 Page 1 of 2 ORDINANCE NO. 3331 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, AMENDING PORT TOWNSEND MUNICIPAL CODE CHAPTER 13.01 PROCEDURES FOR UTILITY DEVELOPMENT, CHAPTER 13.02 LOW-INCOME, LOW-INCOME DISABLED, AND LOW-INCOME SENIOR CITIZEN UTILTY RATE PROGRAM AND ESTABLISHING AN EFFECTIVE DATE RECITALS: The City Council of Port Townsend finds as follows: The City of Port Townsend has low income, disabled, and low-income senior utility rates that offer discounts to low income and disabled households; and 2. The program currently requires that accountholders apply each May for to continue to receive the discount; and The attached ordinance modifies the participation requirements for the low income utility discount. NOW, THEREFORE, the City Council of the City of Port Townsends hereby ordains as follows: Section 1. Chapter 13.01 Procedures for Utility Development of the Port Townsend Municipal Code is amended as indicated in Exhibit A. Section 2. Chapter 13.02 Low -Income, Low -Income Disabled, and Low -Income Senior Citizen Utility Rate Program of the Port Townsend Municipal Code is amended as indicated in Exhibit B. Section 3. Severability. If any sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase or work of this ordinance. Section 4. Effective Date. This ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. Publication of this ordinance shall be by summary thereof consisting of the title. ADOPTED by the City Council of the City of Port Townsend, Washington, at a special meeting thereof, held this 20th day of February 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney Ordinance 3331 Page 2 of 2 Exhibit A 13.01.020 Definitions. A. General. The words used in this title shall have the meaning given in this section. This section on definitions is supplemented by the engineering design standards manual, as now or later amended, adopted by reference in PTMC .i 3M 1.(,D50. The definition of any word or phrase not listed in the definitions which is in question when administering this title shall be defined from one of the following sources. Said sources shall be utilized by finding the desired definition from source number one, but if it is not available there, then source number two may be used and so on. The sources are as follows: 1. Any city of Port Townsend resolution, ordinance, code, regulation or formally adopted comprehensive plan, shoreline master plan or program or other formally adopted land use plan; 2. Any statute or regulation of the state of Washington; 3. Legal definitions from Washington common law or a law dictionary; 4. The common dictionary. B. Specific Definitions. "Airgap" means a backflow prevention device that provides an unobstructed vertical distance of at least twice the inside diameter of the supply line, but never less than one inch, through the free atmosphere between a supply line outlet and the overflow rim of a receiving vessel. "Average daily flow" means the total yearly flow divided by the days of operation. "Back pressure" means the backflow of used, contaminated, or polluted water from a plumbing fixture or vessel into a water supply pipe due to pressure created by booster pumps, boilers, pressure vessels, or elevated plumbing that exceeds the main pressure or operating pressure of the water supply pipe. "Back -siphonage" means the backflow of used, contaminated, or polluted water from a plumbing fixture or vessel into a water supply pipe due to a negative pressure in such pipe. "Backflow" means the flow of water or other liquids, mixtures, or substances into the distribution pipes of a potable supply of water from any source or sources other than its intended source. "Backflow prevention device" means a device, assembly, or means to prevent backflow into the potable water system, either by back -siphonage or back pressure. "Benefit area" means that area which includes parcels of real estate adjacent to, or likely to require a service connection to, improvements made by a developer who has applied to the city for a utility latecomer agreement pursuant to this chapter. "Biochemical oxygen demand (BOD)" means the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five days at 20 degrees centigrade, expressed in milligrams per liter (mg/1). "City block" means one city block, of approximately 260 feet or less. "Clerk" means the clerk of the city of Port Townsend. "Co -tenant" means any person living in or upon the same premises as those occupied by the low- income senior citizen. "Commercial/multifamily property" means and includes all property zoned or used for multifamily, commercial, or retail uses. "Commercial services" means water or sewer services to businesses engaged in the manufacture and/or sale of a commodity or commodities or the rendering of a service, hotels, motels, institutional establishments such as hospitals, nursing homes, places of worship and schools, and mixed use centers (mixed commercial and residential units). "Comprehensive drainage plan" means a detailed analysis for each drainage basin which compares the capabilities and needs for runoff accommodations due to various combinations of development, land use, structural and nonstructural management alternatives. "Computations" means calculations, including coefficients and other pertinent data, made to determine the drainage plan with rates of flow of water given in cubic feet per second and cubic meters per second (cros). "Cost of constriction" means, for the purpose of Chapter 13 04 PTMC, those costs incurred for permitting, design, engineering, surveying, inspection, acquisition of right-of-way and/or easements, labor, materials and installation required in order to create an improvement which complies with city standards. If the city engineer and the developer disagree about the "cost of constriction" in a particular situation, the determination of the public works director shall be final. "Council" means the city council of the city of Port Townsend. "Cross -connection" means any connection between any part of the water system used or intended to supply water for drinking purposes and any source or system containing water or substance that is not or cannot be approved as safe, wholesome and potable for human consumption. "Customer" means all persons obtaining water service from the water supply system or sewer service through the sewer system of the city of Port Townsend. "Deleterious wastes" means wastes that are or may be corrosive or harmful to the wastewater treatment facility, pump stations, sewer mains and/or facility effluent or biosolids, or which may violate city, state or federal standards. "Department" means the public works department of the city of Port Townsend. "Design storm" means that rainfall event which is selected by the public works department for purposes of design, specifying both the return period in years and the duration in hours. "Detention facilities" means facilities designed to hold runoff while gradually releasing it at a predetermined maximum rate. "Developer" means any person, including their authorized representative, proposing to engage or engaging in the development of a parcel. "Developer reimbursement charge" means a fair pro rata share to be paid by an owner of property within an area benefited by the private constriction of municipal water, sewer, or storm drainage improvements pursuant to this chapter, who did not contribute to the original cost of such improvements. The term "developer reimbursement charge" may be used interchangeably with the terms "utility latecomer charge" or "utility latecomer fee." "Development" means: 1. Constriction of a new dwelling unit, mixed use center, commercial or manufacturing establishment, or other new structure on a vacant lot or parcel; or 2. A redevelopment or change in the intensity of the use of an existing structure that creates an appreciable impact on existing infrastructure. "Developmental coverage" means all impervious developed areas within the subject property including, but not limited to, rooftops, driveways, carports, accessory buildings, parking areas, and any other impervious areas which are permanent in nature (as opposed to temporary, such as short-term alterations during constriction). See also "Impervious area." "Director" or "public works director" means the director for the city of Port Townsend public works department or their designee, and shall include without limitation, the city engineer and the city development review engineer. "Drain" means any conductor of liquids. "Drainage area" means the watershed contributing water runoff to and including the subject property. "Drainage plan" means a plan for collection, transport, treatment, and discharge or recycling of water within the subject property. "Drainage treatment/abatement facilities" means any facilities installed or constricted in conjunction with a drainage plan for the purpose of treatment or abatement of urban runoff, excluding retention or detention facilities. "PCD" means the planning and community development department. "Fireflow" means the rate of water flow needed to fight fires as defined by the city engineering design standards manual. "Force main" means a pressurized sewer main. "Garbage" means solid waste from the preparation, cooking and dispensing of food and from the handling, sale and storing of produce. "High strength waste" means any wastewater which has a concentration higher than typical domestic wastewater as further defined under Chapter 1 24 PTMC. "Impervious area" means any part of any parcel of land that has been modified by the action of persons to reduce the land's natural ability to absorb and hold rainfall. This includes areas that have been cleared, graded, paved, or compacted. This includes both temporary and permanent impervious areas. See also "Developmental coverage." "Industrial services" means water or sewer service to a business enterprise engaged in the manufacture of products, materials, equipment, machinery and supplies on a substantial or major scale. "Industrial waste" means the wastes from industrial process as distinguished from sanitary wastewater. "Interceptor" means any gravity sewer main greater than 18 inches in diameter or sewer force main greater than 10 inches in diameter. "Irrigation service" shall mean a water service with a separate meter used for recreational, landscaping, agricultural, horticultural or other exterior residential or commercial watering system within the city limits and pre-existing, grandfathered systems in the city's out -of -city water service area. "Low-income" means a person who has a total current annualized household gross income from all sources of 150 350 percent or less of the poverty level based upon total household size using poverty level calculations established by the state of Washington for Jefferson County or by the federal government if state calculations are not available. "Low-income disabled" means a person who: 1. Receives supplemental security income pursuant to 42 USC Sections 1381 through 1383, as now or hereafter amended, and is able to establish that current annualized household gross income from all sources will not exceed the number determined from the poverty level calculation below; or 2. Receives supplemental security disability income pursuant to federal law, as now or hereafter amended, and is able to establish that current annualized household gross income from all sources will not exceed the number determined from the calculation below; or 3. Is eligible for and in fact receives a federal, state or private disability pension, and who is able to establish that current annualized household gross income from all sources does not exceed the sum of the number determined from the calculation below: P()Vefty level ealettl,16()F): 200 ('441fe peveiFty level 4ased ttpon toW lieselield size J)ffei4y level eEllettla6on,+ esW4islied by 11te s�,ae ('4, Waslfi)lg4)n k,)f JeAefsen Cowily of 4y 11te ledefal govemm ent, i I's�a�e ealettla6 on,+ af e nel, availal4e: "Low-income senior citizen" means a person 62 years of age and over, whose total gross income, including that of their spouse or co -tenant, does not exceed the annual sum of the number determined from the poverty level calculation below: P()Vefty level ealettl,16()F); 200 ffiFeenl, (A'Itevefty level hased ttpon lie&I selield HSIH�:y 1)(We4y Revel ealettla6en,+ esW4islied 4y 11te -t.ae ()['Wasl4ng4)n k)f JeAefsen Cowll., of by tate 1edefal govemment, it' -tae ealettla6on,+ afe nol, availal4e: "Main, sewer" means a city -owned pipe or conduit for carrying wastewater. "Main, water" means a water line that is a component of the water distribution system and is designed or used to serve more than one premises. "Manifold meter" means a separate meter installed for commercial or industrial establishments in order to separate flow from water and sewer where water is used for nonsewer purposes, such as cooling water, irrigation, landscaping, etc. "Multifamily service" means service to a triplex, fourplex, apartment buildings, condominiums, mobile home parks, trailer courts, or similar type of dwelling unit arrangements on a single premises. "Natural location of drainage systems" means the location of those channels, swales, and other nonmanmade conveyance systems as defined by the first documented topographic contours existing for the subject property, either from maps or photographs, or such other means as appropriate. "Peak discharge" means the maximum surface water runoff rate (cfs and cms) determined for the design storm. "Person" means persons of either sex, and associations, copartnerships and corporations, whether acting by themselves or by a servant, agent or employee. "pH" means the logarithm of the reciprocal of the weight of hydrogen ions in grams per liter of solution. "Planned unit development" means residential developments which are planned and/or developed in several stages but submitted together for approvals, and which typically consist of clusters of multiunit structures interspersed with areas of common open spaces. Poveirw level calculation- Poveirw level based u;uouun total household u;usinsb t)oveirty level i calculations:established. by jig sj��j.��...uuf ��1;� �u�(,�(u� f uu�..,D�.f f ��uun ( "u((un�.y u21 by jig f ��u. ��. u f st,i(te calculations aire...nuut available, "Premises" means a home, building, parcel of property, lot, multifamily service, or group of adjacent buildings utilized under one ownership and under a single control with respect to use of the city's water or sewer system and responsibility for payment therefor. The term "premises" may be used interchangeably with the term "premise." Multiple lots or parcels under single ownership and control may also be considered one premise for the purposes of this title; provided, that the lots or parcels are contiguous and are not separated by any right-of-way, and except as further provided in PTMC 13 14.() 1(0) and 13 230 O(B). "Pretreatment" means the reduction of biochemical oxygen demand (BOD), total suspended solids (TSS), volatile suspended solids (VSS), fat, oil and grease (FOG), hydrogen -ion concentrations (pH), heavy metals, or other deleterious waste by using screening, chemicals, biological oxidation, equalization tanks and other applicable methods and procedures prior to discharge to the city sewer system. "Private sewer" means the sewer line and disposal system constricted, installed or maintained where connection with the public sewer system is not required herein. "Properly shredded garbage" means garbage that has been shredded to such a degree that all particles will be carried freely under the flow conditions normally prevailing in public sewers, with no particles greater than three-eighths inch in any dimension. "Property" means and includes all lands, real estate and development, public and private, including road, street, and highway rights-of-way, and all governmental, tax-exempt, and other property within the city limits of the city or such other areas as the city drainage system may kT"-W. j "Property owner" means the record owner, based on the records of the Jefferson County assessor, on the day the utility latecomer agreement is signed by the parties. "Public place" or "public area" means any space dedicated to or acquired for the use of the general public. "Receiving bodies of water" means creeks, streams, lakes and other bodies of water into which waters are directed, either naturally, in manmade ditches, or in closed conduit systems. "Residential service" means a water or sewer service connection to a single-family dwelling unit or duplex (two-family dwelling). "Retention facilities" means facilities designed to hold water for a considerable length of time and then consume it by evaporation, plant transpiration, or infiltration into the soil. "Right-of-way" means property acquired by or dedicated to the city and available for use in pedestrian, vehicular or other transportation modes. Right-of-way may or may not be accessible for public use, and may or may not be an "opened street." "Right-of-way improvement method report" shall have the same meaning as set forth in PTMC 1 S.1 1090. "Sanitary service connection" means that portion of the sewer system connecting the premises to the sewer main, including the sewer tap and all piping and fittings from the main. "Sanitary wastewater" means wastewater of a residential or commercial nature. "Sewer system" means all sewer collection and transmission pipelines, pump stations, wastewater treatment facilities, biosolids handling facilities, outfalls, and appurtenances. "Single-family unit" means and includes all individual dwelling units and each half of all duplex dwelling units. "Subject property" means the tract of land which is the subject of the permit and/or approval action as defined by the full legal description of all parcels involved in the proposed development. "Suspended solids (SS)" means the residue from wastewater which remains after filtration in accordance with the appropriate procedures contained in the latest edition of Standard Methods. "Tiers 1, 2 and 3" refer to the city's infrastructure tiering strategy in accordance with the Port Townsend Comprehensive Plan (see Capital Facilities and Utilities Element, pages VII -4 to VII- 5, Policies 2.4.1 through 2.4.3). A map designating the various tiers is contained in the engineering design standards manual. "Total income" includes but is not limited to all pensions, whether from private or government sources, any disability payments, interest, dividends, annuity proceeds, and all and every other amount which may be available to the low-income senior citizen for purposes of spending the same. "Transmission main" means water mains that transport water to a large geographical area of the city and are generally greater than or equal to 12 inches in diameter. "Treasurer" means the city treasurer of the city of Port Townsend or their designee. "Utility latecomer agreement" means a written contract between the city as approved by the city council and executed by the mayor, and one or more developers providing both for constriction of water, sewer, or storm drainage facilities and for partial reimbursement to the developer by owner(s) of properties benefited by the improvements. Although referred to generically as "utility latecomer agreements" for ease of reference, such agreements will be processed separately as water latecomer agreements, sewer latecomer agreements, or storm drainage latecomer agreements, each with their own application fee, reimbursement benefit area and charge and notice requirements. "Wastewater" means the combination of the water and wastes carried from residences, business buildings, institutions and industrial establishments, which wastes contain polluted water requiring treatment at the wastewater treatment facility. "Water service area" means that area consisting of the corporate limits of the city of Port Townsend and those areas outside of the city that have been designated for water service by ordinance of the city council or by the city's Water System Plan. "Water service installation or service connection" means that portion of the water system connecting the premises to the water distribution main, including the water tap and all piping and fittings from the main to and including the water meter assembly. "Water, sewer or storm drainage improvements" means the acquisition of right-of-way and/or easements, design, inspection and installation of improvements to city standards, as defined in RCW 35M 020 "water or sewer facilities," and is further defined to include the following: 1. "Water system improvements" includes, but is not limited to, such things as treatment facilities, reservoirs, wells, mains, and appurtenances such as valves, pumping stations, pressure reducing stations and fire hydrants. Fire hydrants are included in the definition of water system improvements only if required to be installed as a component of a water distribution system. Fire hydrants, standing alone, are not considered a water system improvement for which a latecomer agreement may be processed under this chapter. 2. "Sewer system improvements" includes, but is not limited to, such things as treatment facilities, sewer mains and maintenance holes, pump stations, force mains, service connections and cleanouts. "Wastewater system improvements" is synonymous with "sewer system improvements." 3. "Storm drainage improvements" includes, but is not limited to, such things as conveyance pipes and catchbasins, ditches, swales, treatment facilities, and natural systems used for stormwater controls. "Water system" means all water source and supply facilities, transmission pipelines, storage facilities, pump stations, distribution mains and appurtenances, vehicles, and materials storage facilities. "Water tap" means the connection to the main. Exhibit B 13.02.010 Program established — Purpose —Administrative authority. 13.02.020 Income -Based Discount— Eligibility — Requirements. 13.02.030 Income -Based Discount— Eligibility — Time limit. 13.02.040 Low ineofne utility r Income -Based Discount— Percentage designated. 13.02.050 Unlawful acts designated — Penalty. 13.02.010 Program established — Purpose —Administrative authority. A program for applying ow....i.coeurco„ebas��:n irate.... discounts ras% to the billings for water, sewer and storm drainage utility services provided by the city for Twin n t a�,(Inl,u,n.g....]a; ;!]d, urn ani: eirat f.. °a ; certain recipients of supplemental security income (hereinafter SSI), social security disability income (hereinafter SSDI), pursuant to 42 United States Code, as now or hereafter amended, and certain other disabled and low- income persons as hereinafter defined, is established in order to provide necessary support for the poor and disabled. The city finance director is authorized and directed to administer the program and in such connection may promulgate forms and administrative regulations from time to time, to carry out the intent and purpose of this chapter 13.02.020 Lo,. ...... uirome utility uirntu^,figcorc1e based 11luusa ouuu0 —Eligibility —Requirements. A. To implement the program provided for in this chapter, a person is eligible to be charged the low-income rate for utility services if that person shows satisfactory proof that he or she: 1. Meets the requirements of low-income, low-income disabled or low-income senior citizen as defined in Chapter ll. 3 01 PTMC; and 2.Total otal GTans Income js below 100,000.....'i he 1?1( ig cal)p d dor households eartlir.g over 1.00.000 resiardle�� s ani” MATIbeT ani nnerSOW, in the househol& 3. Is a single occupant or the head of a household or the spouse of the head of the household; and 34.. Resides in a dwelling unit served directly by the city's water, sewer or storm drainage utilities; and 45.. Is billed or is the spouse of a person billed by the water, sewer or storm drainage utilities of the city; and 5..,6.. The applicant shall provide the city finance director with a current statement of eligibility for SSI, SSDI or such disability pension or proof of blindness and such statement shall not be more than three months old. B. Applicants, under oath or penalty of perjury, shall verify such information and provide such other data as are deemed appropriate, upon forms and in the manner determined by the city finance director 13.02.030 bicome eill Iluus c o uuuit 4,4)w• iii teome utility uirate..._ Eligibility — Time limit. A. Eligibility for the low-income utility rate provided for by this chapter shall be for the period of one year for low-income households and three years for low-income seniors and disabled, or so long as the applicant continues to be eligible for the low-income utility rate under the terms of PTMC 13,,02,,(, 20, whichever period is shorter. Eligibility for the low-income utility rate may not be retroactively established. B. The initial application for the low-income rate may be made at any time. After approval of the initial application, the low-income rate shall be effective from the billing cycle immediately following the approval date until the next renewal period. The renewal period for low-income household applicants shall be one year from approval date and every three years for low-income seniors and disabled. Renewal applications shall be submitted not later than 30 calendar days prior to expiration. C. Where a person eligible for the low-income utility rate either receives income during the year that disqualifies the recipient from eligibility, or the recipient is no longer disabled or otherwise eligible for the low-income rate, such person shall immediately notify the finance director of such change in status to allow the low-income rate to be discontinued. D. Where a person has been billed at the low utility rate after that person has become ineligible for that rate, a repayment of the undercharge shall be made or shall be added to the current utility billing for such person. The city shall not recoup undercharges for billing cycles more than four years before the current billing cycle. 13.02.040b�rueonuu° basu°ull 111ui�seauuuiuurut Low.... iuueomuu....—Percentage designated. EffeetiN,e janttaty 1, 2016, i3efsensEffective April 1, 2024, persons who puri; qualified by the city finance director as eligible for the iQuw itieotiie utility rate discounts provided for in this chapter shall be billed an amount as �'ollows- A. .... 25.1N) nte bawlirate �..ur watit, wlVl r, ��; w QrYi @rainal qtiti1s �.Qr flQ�w Q�Ve r... tntu:.. current annualized household..grn s income �all snui" es ui.' ..2QO grQgr�.... ur s nthe j?QnvggY level based ifl? j] jojl 1](nu.0"Qe➢ old size u.usItI w j?Qgqy level calculations Q established iuy..i ] state 4 "lashinnQ^ton �'or J11111erson Cou,untV or bV the �'ed ,ral QUQuveruuuunQ„nutu�`state calculations are not available total current annualized household sero Qs income from all sources between 300 i)eT ennt to 350 13.02.050 Unlawful acts designated — Penalty. A. The following acts are unlawful: 1. To accept or receive t ea,,v ifl nuuu r�t�inQnmQbased discount.provided for by this ... chapter when or during such time that the person accepting or receiving the same is not eligible; 2. To make any false or untrue statement on any application, form or document filed to qualify for a utility credit, or to continue receiving utility credits under this chapter. B. Director's Authority. Whenever the finance director or their designee ("director") determines that a condition exists in violation of this chapter or any standard required to be adhered to by this chapter, or in violation of any permit issued hereunder, he or she is authorized to enforce the provisions of this chapter. C. Chapter 1.20 PTMC Applicable. All violations of any provision of this chapter or incorporated standards, or of any permit or license issued hereunder, are declared nuisances and made subject to the administration and enforcement provisions of Chapter 1.20 PTMC, including any amendments, and including but not limited to abatement, criminal penalty, and civil penalty as set forth in Chapter 1.20 PTMC, which are incorporated by reference as if set forth herein. 111y (f port Townsen Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB24-040 Meeting Date: February 20, 2024 Agenda Item: VIII.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: February 14, 2024 Contact Phone: 360-379-5090 SUBJECT: Ordinance 3332 Related to Utility Rates; Amending the Water, Wastewater, and Stormwater Rates, Amending Chapter 13.05 of the Port Townsend Municipal Code, and Establishing an Effective Date. CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑x Ordinance BUDGET IMPACT: N/A Expenditure Amount: N/A Included in Budget? Yes ❑ No ❑ Contract Approval ❑ Other: Workshop Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: Background: The following background information is the same for each agenda bill for ordinances 3329, 3330, 3331, and 3332: The City's current stormwater and sewer rate ordinances typically identify rate increases annually to keep up with inflation and keep the utility whole in terms of O&M and to fund capital improvements. The current City code did not project rate fees beyond December 31, 2023, and thus a rate study was necessary to set rates for the next 5 years. Given the rates for sewer are primarily driven by an update to the General Sewer Plan, staff recommended holding off on setting new rates until April 1, 2024. A comprehensive overview of the General Sewer Plan was provided on August 14, 2023. After performing rate analysis in the fall of 2023, the City's consultant FCS Group provided a thorough overview of projected rates at the December Infrastructure and Development Council Committee Meeting on January 3, 2024, and then in greater detail at the January 8, 2024, City Council Workshop. Both meetings can be reviewed on the City's website at °s://cil g: �,/ co�,�ncil/�a e/a enclasmin�,�lesicleos. The information provided in these workshops are not repeated here, however, the reader is referred to them as important background information. Since the January 8, 2024 Council workshop, staff and the consultant have been working with Council feedback to create a proposal with the following four components. Note, all four components are inter -related. 1. Update sewer and stormwater rates based on Council feedback of merging the capital surcharge into the base rate, updating the utility tax, and expandingthe low-income discount program. Rates have been established for the following two options: a. Rate structure with the current low-income discount code applied. b. Rate structure illustrating the rate shift with an expanded low-income discount program. 2. Update the code for an expanded low-income discount program 3. Update the System Development Charges amount and structure to include a progressive fee structure based on residential building size. 4. Update the utility tax rate based on gross revenue calculations and proposed rate structure. See separate agenda bill. This first reading of these ordinances occurred at the regular business City Council meeting on February 5, 2024. A subsequent City Council workshop was held on February 12, 2024 to answer questions raised at the February 5t" City Council meeting. Both meeting packets as well as the video of the meeting are available on the City's website at .L s.//cil ot� 1. �.�s/ it co�.�ncil/ a e/a enclasmin�.�les icleos under Cit Council ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,, y Archives. Please refer to this information for detailed information concerning the four ordinances addressing each component of the City code related to utility rates and billing. Changes to Ordinance for Second Reading As described in the agenda bill for Ordinance, 3331, two options were presented concerning rates relative to an expanded income -based discount program. City Council recommended at the February 5t” meeting going with Option 2 reflecting the expanded program. The adjustments to the water rates are not being proposed at this time other than to include the revised utility tax rate. The rate tables were populated for the 1St reading and are reflected below in simplified format for ease of reading. Capital Surchairge (2023) Utility Tax Date I Fete 5/8" to 3/4" 1" 11/2, 2" 3" 4" 6" 8" Volume Rates, per 1,0W gail log ns $ 24.00 $ 4.39 $ 75.41 A°1-\1 16 160/8 165' S 3 0.46 60.,69 $ 62.,85 $ 63..51 S 7622 108,93 $ 112,54 $ 114.19 5 152.49 189.,25 $ 195.,26 $ 198.57 243.84 285.,65 $ 294.,56 $ 299.86 S 467.20 510..58 $ 526..24 $ 536.17 762.69 831..94 $ 857..23 $ 873.77 51,62'4 U1 1,635,32 $ 1,694.71 $ 1,717.81 $2„436.41 X2,599.,36 $ 2,677.,67 $ 2,730.62 esidentialllIncl udin;gDuplexes $ 4.39 $ 75.41 4.,54 $ 4.,67 Multi-Farmiiy (3 or more units)i 5 3 34 $ 3,52 $ 3,63 Commercial A (Meter e 2"° 5 496 238.29 5.,24 $ 5.,39 Commercial 8, 1 > 3"° $ 7.45 $ 548.63 7.,86 $ 8.,10 Government 5 6.46 $ 6,80 $ 7,00 III rri;gat inn (Wi Inter)i $ 1,828.81 6.16 $ 2,021.66 5.,44 $ 5.,61 irrigation (Summer) 5 9 U6 3,276.74 9,55 $ 9,83 Capital Surcharge (2023) Utility Tax Rate Base Rate 5/8" to 3/4" 1„ 11/2" 2" 3" 4" 6" 8" Volume Rates per 1,000 gallons Residential Including Duplexes Multi -Family (3 or more units) Commercial A Meter <_ 2" Commercial B Meter >_ 3" Government Irrigation (Winter) Irrigation (Summer) $ 28.80 18% 16% 16% 4.76 3.70 5.50 8.26 7.14 5.71 10.04 16% $ 36.56 $ 72.83 $ 75.41 $ 76.21 $ 91.46 $ 130.71 $ 135.04 $ 137.03 $ 182.88 $ 227.10 $ 234.31 $ 238.29 $ 292.61 $ 342.79 $ 353.47 $ 359.83 $ 548.63 $ 612.70 $ 631.49 $ 643.40 $ 914.40 $ 998.33 $ 1,028.67 $ 1,048.53 $ 1,828.81 $ 1,962.39 $ 2,021.66 $ 2,061.37 $ 2,926.10 $ 3,119.23 $ 3,213.20 $ 3,276.74 $ 5.17 $ 5.44 $ 5.60 $ 5.71 $ 4.01 $ 4.23 $ 4.36 $ 4.44 $ 5.96 $ 6.29 $ 6.47 $ 6.60 $ 8.94 $ 9.43 $ 9.71 $ 9.91 $ 7.74 $ 8.16 $ 8.40 $ 8.57 $ 6.19 $ 6.53 $ 6.73 $ 6.86 $ 10.87 $ 11.46 $ 11.80 $ 12.04 Changes to the wastewater rate tables in this ordinance were made reflecting City Council direction. As presented on February 5th, the following rates are included in the ordinance for wastewater. The following rates are consistent with Option 2 provided on February 5th in the staff presentation. Capital Surcharge (2023) $ 9.00 Utility Tax Rate 18% Base Rate - Multifamily/Commercial 5/8" to 3/4" $ 41.18 1" $ 61.77 11/2" $ 102.94 2" $ 157.84 3" $ 576.48 4" $ 645.11 6" $ 960.80 8" $ 1,317.67 0 $ Volume Rates $ Residential Including Duplexes (5 3,000 gallons water $ 46.46 Residential Including Duplexes (>_ 4,000 gallons water $ 57.44 0 $ - Multi -Family (3 or more units) $ 4.73 Commercial A Meter 5 2" $ 6.38 Commercial B Meter >_ 3" $ 4.18 Government $ 6.24 16% 16% 16% 16% 16% $ 56.16 $ 63.46 $ 71.71 $ 81.03 $ 91.57 $ 84.23 $ 95.18 $ 107.56 $ 121.54 $ 137.34 $ 140.37 $ 158.62 $ 179.24 $ 202.55 $ 228.88 $ 215.24 $ 243.23 $ 274.84 $ 310.57 $ 350.95 $ 786.12 $ 888.32 $ 1,003.80 $ 1,134.29 $ 1,281.75 $ 879.72 $ 994.08 $ 1,123.31 $ 1,269.34 $ 1,434.35 $ 1,310.22 $1,480.55 $ 1,673.02 $ 1,890.51 $ 2,136.28 $ 1,796.87 $ 2,030.46 $ 2,294.42 $ 2,592.69 $ 2,929.74 $ 63.36 $ 71.60 $ 80.91 $ 91.42 $ 103.31 $ 78.33 $ 88.51 $ 100.02 $ 113.02 $ 127.71 $ 6.45 $ 7.29 $ 8.24 $ 9.31 $ 10.52 $ 8.70 $ 9.83 $ 11.11 $ 12.55 $ 14.18 $ 5.70 $ 6.45 $ 7.28 $ 8.23 $ 9.30 $ 8.51 $ 9.62 $ 10.87 $ 12.29 $ 13.88 In making final reviews of the ordinances and information presented, I recognized a mistake in the presentation for the stormwater rates. I presented a comparison of rates without the utility tax versus rates with utility tax for the current program as options 1 and 2 respectively. Please not that the following rates are included in the ordinance reflecting option 2 which are slightly higher than as presented in the staff presentation on February 5th. The difference in the rates shown here is that they accurately reflect an expanded income -based discount program. With Utilitv Tax Capital Surcharge (2023) Capital Surcharge (Low Income, 2023) Utility Tax Rate <_ 3,000 square feet (Monthly) <_ 3,000 square feet (Annual) Urban Forestry Fee Total 18% 16% 16% 16% 16% 16% $ 10.89 $ 19.55 $ 21.51 $ 23.66 $ 26.02 $ 28.62 $ 130.68 $ 234.61 $ 258.08 $ 283.88 $ 312.27 $ 343.50 $ 0.50 $ 0.50 $ 0.75 $ 1.00 $ 1.00 $ 20.05 $ 22.01 $ 24.41 $ 27.02 $ 29.62 No substantive changes were made to the ordinance between first and second reading. This ordinance reflects the changes proposed in ordinances 3329, 3330, and 3331 Staff recommends adopting this ordinance establishing new rates for wastewater and stormwater as well as incorporating utility tax into the published rates for water, wastewater, and stormwater. ATTACHMENTS: 1. Ordinance 3332, Amending Utility Rates Chapter 13.05 PTMC 2. Exhibit A 3. Reference presentations from February 5, 2024 City Council Meeting 4. Reference presentation from February 12, 2024 City Council Workshop CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Ordinance 3332 Related to Utility Rates; Amending the Water, Wastewater, and Stormwater Rates, Amending Chapter 13.05 of the Port Townsend Municipal Code, and Establishing an Effective Date. ALTERNATIVES: ❑ Take No Action 0 Refer to Committee 0 Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Ordinance 3332 Page 1 of 2 ORDINANCE NO. 3332 AN ORDINANCE OF THE CITY OF PORT TOWNSEND RELATED TO UTILITY RATES; AMENDING THE WATER, WASTEWATER, AND STORMWATER RATES, AMENDING CHAPTER 13.05 OF THE PORT TOWNSEND MUNICIPAL CODE, AND ESTABLISHING AN EFFECTIVE DATE RECITALS In 2021, Council adopted Ordinance 3281 that revised the Water, Sewer, and Stormwater Utility rates. 2. The City is in the process of updating its General Sewer Plan, assessing the investment needs of the utility to sustain system operations and comply with permitting requirements. 3. In April 2023, Council adopted Resolution 23-024, authorizing the City Manager to enter into an agreement with FCS Group for a rate study. As a result of that study, staff recommends implementing the utility rates to meet ongoing operating, maintenance and capital needs of the utilities as detailed in the General Sewer Plan. NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Amendment. Chapter 13.05 of the Port Townsend Municipal Code is amended as substantially the same form as set forth in Exhibit A. Section 2. Severability. If any provision of this Ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. Section 3. Effective Date. This Ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. The new rates shall go into effect on April 1, 2024. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 201h day of February 2024. David J. Faber Mayor Attest: Approved as to Form: Alyssa Rodrigues City Clerk Heidi Greenwood City Attorney Ordinance 3332 Page 2 of 2 Exhibit A 13.05.030 Monthly water rates. The following monthly rates shall be charged by the city and collected by the finance director for the use and furnishing of water service, all such rates and charges to be made and paid on a monthly basis. These rates will be for water usage starting on April 1, 2022, and billed in subsequent months: A. Base Rate. All properties physically connected to the city's water system, except those metered for closed connection for fire protection, shall pay a base rate. The base rate is determined by meter size according to the schedule adopted by this section. u.u�utQuu�eir ��uul��...Qu� the main services��tefor irrigation manifoldmeter installed Quin the a°„ purposes only shall not be subject to a separate base rate in addition to that charged for the main service meter. Stand-alone irrigation meters shall be subject to the base rate. B. Where a meter for a residential customer that is larger than five-eighths inch to three-quarters inch has been installed for the convenience of the city, the customer shall be assessed a base rate only for the size of the meter that would have been installed if the city had not requested a larger meter. The city's public works department shall provide the finance department the information as to what size meter would have been installed if the city had not requested a larger meter. C. Volume Charge. 1. All properties physically connected to the city's water system that are actually receiving water shall pay a volume charge according to the schedule adopted by this section. If water has been temporarily shut off, the property shall not be billed a volume charge. 2. Meter reading shall be done on a monthly basis. Should there be a period during which meter readings cannot be obtained under a normal reading schedule, the volume charge shall be calculated by averaging the prior consumption for the two months immediately preceding the period for which a meter reading cannot be obtained. Charges for the next month during which actual meter readings are taken shall be adjusted for the difference between the average and the actual metered volume for the two-month period involved together with the appropriate meter rate. Where there is a circumstance which, in the reasonable judgment of the finance director, would make the volume charge calculation erroneous, the volume charge shall be established under such other method as the finance director deems reasonable and fair. D. g ro ... ro ' ro �. y y n ro n ' ,s wa�'tef s ste rw gall °�`'...a�� .au ��... �.��° �.�� . �a��. � ��u� s �a.a�°�� :°,.a�rr� �:.t� �. �a� die �°at��' '� discounts sliall be applied @ tGD base irate onlyga'a°GDT@. a➢fl to � ° gp,j4 j I �....02 PTW L. E. Repealed by Ord. 3145. F. Repealed by Ord. 2953. Rates Effective April 2022 Monthly Inside City Outside City Fixed Volume Charge Charges per - All O&M Capital O&M Capital 1,000 Inside Outside Classes Rate Surcharge Total Rate Surcharge Total Gallons City City 5/8" to $11.57 $12.00 $23.57 $13.88 $14.40 $28.28 Low- $3.27 $3.92 3/4" Income (Low - Income) 5/8" to $23.13 $24.00 $47.13 $27.76 $28.80 $56.56 Residential $3.27 $3.92 3/4" (Including Duplexes) 1" $57.87 $24.00 $81.87 $69.44 $28.80 $98.24 Multifamily $2.54 $3.05 (3 or More Units) 1-1/2" $115.71 $24.00 $139.71 $138.85 $28.80 $167.65 Commercial $3.77 $4.52 A (Meter < 2") 2" $185.14 $24.00 $209.14 $222.17 $28.80 $250.97 Commercial $5.66 $6.79 B (Meter > 3") Rates Effective April 2022 Monthly Inside City Outside City Fixed Volume Charge Charges per - All O&M Capital O&M Capital 1,000 Inside Outside Classes Rate Surcharge Total Rate Surcharge Total Gallons City City 3" $347.13 $24.00 $371.13 $416.56 $28.80 $445.36 Government $4.90 $5.88 4" $578.56 $24.00 $602.56 $694.27 $28.80 $723.07 Irrigation: 6" $1,157.12 $24.00 $1,181.12 $1,388.54 $28.80 $1,417.34 Winter $3.92 $4.70 Income) (November 5/8" to $24.98 $24.00 $48.98 $29.98 - April) $58.78 Residential 8" $1,851.39 $24.00 $1,875.39 $2,221.67 $28.80 $2,250.47 Slimmer $6.88 $8.26 (May - Duplexes) 1" $62.50 $24.00 $86.50 $75.00 October) $103.80 Multifamily Rates Effective January 2023 Monthly Inside City Outside City Fixed Volume Charge Charges per - All O&M Capital O&M Capital 1,000 Inside Outside Classes Rate Surcharge Total Rate Surcharge Total Gallons City City 5/8" to $12.50 $12.00 $24.50 $15.00 $14.40 $29.40 Low- $3.53 $4.24 3/4" Income (Low - Income) 5/8" to $24.98 $24.00 $48.98 $29.98 $28.80 $58.78 Residential $3.53 $4.24 3/4" (Including Duplexes) 1" $62.50 $24.00 $86.50 $75.00 $28.80 $103.80 Multifamily $2.74 $3.29 (3 or More Units) Rates Effective January 2023 Monthly Inside City Outside City Fixed Volume Charge Charges per - All O&M Capital O&M Capital 1,000 Inside Outside Classes Rate Surcharge Total Rate Surcharge Total Gallons City City 1-1/2" $124.97 $24.00 $148.97 $149.96 $28.80 $178.76 Commercial $4.07 $4.88 A (Meter < 2") 2" $199.95 $24.00 $223.95 $239.94 $28.80 $268.74 Commercial $6.11 $7.33 B (Meter > 3") 3" $374.90 $24.00 $398.90 $449.88 $28.80 $478.68 Government $5.29 $6.35 4" $624.84 $24.00 $648.84 $749.81 $28.80 $778.61 Irrigation: 6" $1,249.69 $24.00 $1,273.69 $1,499.63 $28.80 $1,528.43 Winter $4.23 $5.08 (November - April) 8" $1,999.50 $24.00 $2,023.50 $2,399.40 $28.80 $2,428.20 Slimmer $7.43 $8.92 (May - October) Rates Effective I I j1, ,jng,jive Ap�Ejl�� 1 )2,4 a�tK), wiflli O&M Monthly Inside City Outside City Fixed Charge — ll O&M Capital Totalliasc &M C'flpital rotal Volume Charges Inside Outside lasses 1~ ate SUF64wrge 1 a tc 1ate SUF64wrge l3asc]�,a,tc, .......... ........... .................. per 1,000 Gallons City City i/8,°' tai $K;50 $1240 $2550 $16.20 $14740 $72460 k ew -, ki eotii e $ 3 78, 1 $,4 . 57 3/4" 1AAY n Cool e) i/811 to $26.()g $24.00 $5044 $3139 $2940 $61 19 Residential $341 $4.57 �/4" 60fi9 7183 (Including 54 5A4 Duplexes) [It $67 50 $24.00 $91.50 $191.00 $2940 $10940 Multifamily (3 or $190 $3 55 M&TI) 1 ")U ll. Units) 1�2 423 -1/2" $134 ()7 $24.00 $15&97 $..:g 01 $2940 $1 (4 70 Commercial A $440 $5 28 18925 22T 1 O� (Meter < 2") 524 629 It $215�45 $214� (A), %�3445 $254� 14 Q,9,494) $2�P4)4 Commercial B $644) $7�42 285fi5 342.79. (Meter > 3 ") T86 9A3 31t $404.8P $24.00 $42,94P $49547 $2940 $514.67 Government $5 71 $ () .195 5M58 61170. 680 & 16 $244A), $6489:8P $.19" ) 4 19 4) QQm,84) $&;4 00 Irrigation: 8") 1 .94 998,33 $..g 3 73 4)7 $1 I 44A Qtg�tw)� $170,440 Winter $4.57 $548, 1, 15J)2. 1 962j)9. (November — 5A4 6 53 April) Rates Effective I I j !,,jng,jive 1 )2,4 a�tK), wiflli O&M Monthly Fixed Inside City Outside City Charge — Charge — ll O&M Capital Totalliasc &M C'flpital rotal Volume Charges Inside Outside lasses lWe SUF64wrge 1l a tc lWe SUF64wrge l3asc]�,a,tc, .......... ........... .................. I per 1,000 Gallons City City 31t 15944 $2440 $2,18,7344 $21591.735 $2&90 $2162()45 Summer (May — $94)2 $9,62 $3 1 4)P k 0 416offle 1 1 1LE36,1 1 1 3j 1923, October) 9�55 11 6 Rates Effective January 2025 Monthly Inside City Outside City Fixed Charge — O&M C'flpitat :. rotalliasc� O&M Capital rotalliasc� Volume Charges Inside Outside Classes lWe SUF64wrge 1� a tc� lWe SUF64wrge 1� a te per 1,000 Gallons City City 549r2 tar $1344 $12 50 Q041. Y 164)4 $1544) $3 1 4)P k 0 416offle 41 5/811 to $27 () $254A $5179 $3335 $30 00 $03 35 Residential $34;Q $4.70 3/4" 6185 75AJ� (Including4,67� 5fiO Duplexes) Ilt $69.53 $254A $(453 $,9344 $30.00 $11344 Multifamily (3 or $3.05 $3 60 11154 13`r 04 More Units) 6 '11 6 1-1/2" $P(M)2 $254A $104,02 $ 100A $30 00 $PW92 Commercial A $4.53 $544 19526. 234,31 (Meter < 2") 5 39. 6A7 Rates Effective January 2025 Monthly Inside City Outside City Volume Fixed Charge Charge — Charges per — pi O&M C'flpitat :. rotalliasc� O&M Capital rotalliasc� Volume Charges Inside Outside Classes hate te SUF64wrge 1� a te 1�ate SUF64wrge 1� a tc� per 1,000 Gallons City City 2" $22143 $2500 $24743 $2004)2 $30 00 $2()64;Q Commercial B $040 $& 16 $440 3/4" 294.56. 353A7 (Meter > 3 ") & 10. 9 71 3" $41744 $2540 $44204 $50045 $";O.00 $573045 Government $588 $746 52624. 6") 1 A9 T00. &40 4" $6954P $254A $720.07 $,934 09 $30 00 $964.08 Irrigation: 85723 1,02&67 61t $ 1390 16 $2500 $1,41 `* 10 $..:g ,604. 1 $30 00 $1;6(), . 19 Winter $4.71 $5.65 2,021 �66 (November — 5fil 6�73 April) 81t $2;224.24 $2500 $2;249 24 $2;609) $3044) $2;6()()0) Summer (May — $4.26 $()4)1... 2,( 7T67. 3,213 20. October) 9XI). 11 .80 Rates Effective January 2026 Monthly Fixed Inside City Outside City Volume Charge Charges per — pi 1itfl p r0tfll 1,000 Inside Outsidel Classes Rate St*Fdlinirge 1ate^ 14 a te 1�atc� Gallons city city 51,9" $1...4.1 l $1 150 $20 6() $1743 $154A $3103 kOW $4.00 $440 3/4" Income Income) Rates Effective January 2026 Monthly Inside City Outside City Fixed Volume Charge Charges per — All O&M Capital Totalliasc O&M C'flpitat rotat 1,000 Inside Outside Classes ate SUF64airge 1� a tc� ................................................... 1�ate ............... 1�atc� Gallons city city 5/811 to $2&35 $2500 $53 35 $34 02 $30 00 $04 02 Residential $4.00 $440 3/4" 63" 51 7621 (Including 5 71 Duplexes) Ilt �P()4)2 Q5 00 $95.92 $9510 $";O,00 $115 10 Multifamily 11 773 114J9 1 '; 7 Q 3 (3 or More 3 70 4A4 Units) 1-1/2" 141..A0 $25 00 $16040 $170� 10 $30.00 $200� 16 Commercial $4.62 $5 54 19&57 238.29� A (Meter < 5�50 6fiO 2") 2"$226Ag $254A $x51. S $27126 $30 00 $30126 Commercial $0 94 $&33 29 6 359XI B (Meter > 826 9,91 3 3"$425 3,9 $25 00 $450 38 $5 1040 $30 00 $54046 Government $644) $7.20 536 17 643A0 14 &57 4" $2544) $73734:7 $g5o�76 $~:.04 )0 $ 9,24) :.~.t Irrigation: 87377 1 04&53 6" $ 1;41746 $25.00 $174,Q44) $ 1;7()..i.....5 5 $7304)o $1773 i....5 .5 Winter $442*.5.7 1 $5.706.8( 1..,.." ll % 1. 2,0 1 .")Z (November — April) 81t $2;2()&72 $2500 $2293 2 $2;72140 $30 00 $2;75140 Summer $943ll, Q4. $10 121104. 2,71Q(2 3,27674. (May — October) 13.05.035 Irrigation well water rate. Effective March 1, 2021, the irrigation well rate shall be $1.10 per 1,000 gallons. The volume charge shall be the complete rate. This rate is only for customers rising city -operated irrigation wells for irrigation water. The volume charge is the complete charge, and customers using the irrigation well rate will not be charged the O&M rate or the capital surcharge. Effective January 1, 2022, the irrigation well rate shall be $1.29 per 1,000 gallons. Effective January 1, 2023, the irrigation well rate shall be $1.49 per 1,000 gallons. 13.05.040 Monthly sewer rates. Effective hiti .aa it i, 209Aplil 1. 2024,, the following monthly rates shall be charged by the city and collected by the finance director for the use and furnishing of sewerage service, all such rates and charges to be made and paid on a monthly basis: A. Base Rate. All properties physically connected to the city's sewer system shall pay a base rate. The base rate is determined either by water usage or meter size according to the schedule adopted by this section. B. Volume Charge. All properties physically connected to the city's sewer system that are actually receiving water shall pay a volume charge according to the schedule adopted by this section. If water or sewer has been temporarily shut off, the property shall not be billed a volume charge. C. Caj4al... ufeli�afge� All piropeir ies p4lysieally e.enneeted to 44le eity's sew�eir System S➢i�all pay a ment iy Capital SH (' l:ftn a(len(a g to t �e Selle ule adopted by t awse(ta(nI➢(iV6based irate, „ „ .base t ( 1 r..�02 i.. (�u:(o discounts shall iaapplied to rat only untn .... D. Industrial and Contract Customers. The city may establish fees for industrial and large usage customers that have unique or special use characteristics. The fees shall be based on existing contract conditions, costs of service including waste volume and strength, and such other factors deemed relevant in establishing reasonable fees in the judgment of the director of public works. E. For all classes of sewer users subject to metered rates, should there be a period during which meter readings cannot be obtained under a normal reading schedule, the volume charge shall be calculated by averaging the prior consumption for the two months immediately preceding the period for which a meter reading cannot be obtained. Charges for the next month during which the actual meter reading is taken shall be adjusted for the difference between the average and the actual metered volume for the two-month period involved, together with the appropriate meter rate. Where there is a circumstance which, in the reasonable judgment of the finance director, would make the volume charge calculation erroneous, the volume charge shall be established under such other method as the finance director deems reasonable and fair. Rates Effective January 2019 Montlily Fixed Chairge :All C'jfl'iwa O&M lel: e C'apitat SUF64airge rotal Volume Chairg',es- per I �000 Callous ko'w Income ko'w Income (N/A) W,ilff t4lie :"-'4;000 GflkMIS, pef Metith $1744 $440 $2144 Re�iidetilial (Itieluditig Duplexe�i) (N/A) wa�ef Use'-: 3;000 Gallons jWf M oath 1 �56 14.1111$25 $4��50 M I uh4flfnily (3 of Mofe 1.dtl4s) Z Z $ 3 . 5 1Zesiden44al (Including I)ujAexes) (74"MeF6,i] A (Metff:TM" $4 7() W 4eF (9� � fms pef MofW+ 7; $14� $19144) "�4r7 A)ffiffieF6W 1,� (Metff C ~1..2..( $3" 14 waof Use'-: 3;000 Gallons jWf M on th $43 11 $1100 $5 1 . I I Govem"Ient $46() Mul�4'amil, & Coiiliilefeiaj� 3,42 $3044), $Qr4w &44) $940 "047':: $940 "011525 $11,945 $&00 $12645 3" $43160 $&00 $440 60 42 $484� 1 () $Qr4w �4)2 , I (), o" $7214)() $194111 - $7294)() 92 84) $Qr4w $446 . 84) Rnte� Effeetive 4wiltmilry 202W O&M I ('�flpilfft I'M u m e Chn rgefi I w F I �000 1 14 SUF64airee Cations kow Income W,ilff UJ lie 4; 000 Gfl � (M IS, pef Motith wa�ef Ust"-: 3;000 Gallons pef M on th Residen44a] (Including I)ujAexes) W,ilff UJ lie 4; 000 Gfl � (M IS, Ofl th N4 ul 44 kam i I & �'offiffiefei al 51,9" �o 3/4" 1 4" W1 92 $194A 1 $3944) $4035 $,&00 kow Income $1744 $4 .00 Q p..:4 Reiidemial (Itieluditig $11,945 $&00 $ 12645 Fhtpjexei) $21 56 $400 $2550 1 N4044fflfnily (3 of Woe 484.1 pp $,&00 $492 10 Utl4s) Or4w G("ffleF6,fl A (Metff:�" $ 4 IQr IQr 194) Or4w $3447 $,&00 $4197 G("ffleF6,A] Il (Meter��- 3") $43 11 Or4w 51. I I GOYffilfflefit $194A 1 $3944) $4035 $,&00 $54351 $77.25 $194A $19525 $11,945 $&00 $ 12645 $43160 $,&00 $44060 484.1 pp $,&00 $492 10 $72144) Or4w $72444) $ 4 IQr IQr 194) Or4w $ 446 84) (N/A) (N/A) $3 14 $4 0() Rnte� Effeetive 4wiltmilry 2021 O&M � ('�flpitfft 14 SUF648111FE kow Income W,ilff UJ lie 4; 000 Gfl � (M IS, $,450 pef Motith wa�ef Use'-: 3;000 Gallons $2120 $450 fff M Ofl th ResidefI44al (IfIcluding I)ujAexes) W,ilff t4lie:TM= 4;000GflkMIS, Okkpk N4 ul 44 kam i I & 4,)ffiffiefei al 1 4" W1 92 $354) 11 $(M)o $44401 $444) $. 3 143 $(M)o Volume Chaiq4es'- I �e r I �000 rotat $4774 I Cations $5074 kow Income (N/A) $2240 Reiidetilial (Itieluditig (N/A) $(M)o $13 144) Fhtplexe�i) $44558 $ 20 70 1 Mull4fflmily (3 of Woe $3 60 $49&02 $P;00 tjtl4s) $7�4)3' G("ffleF6,fl A (Metff TM 4. P3 $ 1 ,0:g..840 $44A $ 1;027746 $44. () I G4"ffleF6,fl Il (Meter - $3 24 $53740 tk)YtIffifflefit 1 $4 &; $. 3 143 $(M)o $404' 3 . $4774 $(M)o $5074 $7( 57 $(M)pp $ 19 19 .57 $ 122 (A $(M)o $13 144) $44558 $P00 $45458 $49&02 $P;00 $507.62 $7�4)3' $44A $7514)3 $ 1 ,0:g..840 $44A $ 1;027746 Rnte� Effeetive 4flillonlry 2022 0&'M � ("'�flpitfft 14 SUF648111FE kow Income W,ilff UJ lie: -, 4; 000 (AM OR S SI&SO Wo pef N4otith wa�ef Use "--: 3;000 (omens $22 47 $150 Ilef M (,)flip Residenhal (Ineluding; Pul4exes) s3byp 1 $()4)o $4573] $444) $3179 $()4)o VOJUMQC1)fl1IFgQfi JWF I �000 Total $49 17 C"allons $5& 17 kow Income (N/A) $2340 Re�iidetilial (Itieluditig (N/A) $P;00 $134 66 Duplexes) $45,94)5 $2137 NWAMNY (3 Of N4 we $177 $5 1 359 $()4)o Units) $704� 4.g.. $44A $77344 $ 1;04902 22) $ j;()5tQr4)2 514 73 GoYtIffiffitflt $3179 $()4)o 41. $49 17 $()4)o $5& 17 $ 191 P5 $()4)o $()()4)5 $125.60 $P;00 $134 66 $45,94)5 $P00 $407()5 $5 1 359 $()4)o $52158 $704� 4.g.. $44A $77344 $ 1;04902 $44A $ j;()5tQr4)2 Rfite� Effeetive 4wiltmilry 202�� (MM Rate kow Income W,ilff $194)5 ";;000 Gal I on pef Month wa�ef Use $2355 3000 (Won s fwf M on th Residembal (Including Dul4exteS W,ilff 3,00 CIA on s P& 1 wa�ef Use pef Men4h 10 N4 ul 44 �iim i I & eiiiiiiefei al 51,W �e 34� $3377 1 "` $50 65 WJQ2 $8441 $74(14r6 $ 12 3 1;0,9449 42 $52194)() &I $7�p4r6 2.' $1;08449, Capital V01 U M Q,.. -C 118 ulrgQfi I W IMFebRFge Total (Allons 1 ,<a -Vv- I n Cool t' (N/A) $450 $2155 Re�iidetilial (Ineluding (N/A) 1hoemes) WO $2405 muh4fafflily (3 of Mofe $198 Un 4s) (4"MeF6a] A (Metet:�-, $523 224 $pAo 1 $47 10 1 1 (;(" M eF6,i] Il (IM eteF � 32)j $3 43 $444) 1 $56 10 1 1 G()Yt'fHffIt'flt $PAO 1 $4177 $400 $5065 $PAO SP341 $PAO $13,943 WO $48471 $PAO S53199 $444) $74(14r6 $4AO 1;0,9449 $542 Rfite� Effeetive 4wiltmilry 202�� Montiily Fixed (7,11811irge :All C,apitat Volume Chmirg,es- per I �000 C,Jfviwi O&M Rate SUF64aiiirge rotal Callons Fixed Residential (11)Q,Judjng Qqj?JgNg� Water Ljsc � !,,OQO Qaflons 1?�I MQuin I Multifamily & �,'ommeircjal 5/8" to 3/4" I 2" m 4" 6" 8" Rates E11'ecti Voluiinw.� ("]hairg!n ""I'l""I'll,:,,�,,� ....................................... . ........ pg,IE .......... 6336� ].gQuin etitjal (Iflu lqdjng (N/A) 12111flexes) (. 141U] � jg72�z 1 Residential (Ifl�lqdjng (N�A) thwh�Ng"Q) MWIi '1171ily (I Quin 1`Q21Q„: W45 Commcr6a] 13 Government Rateswiuplp 11 x c d Multifami�,'ommeircjal.... 5/8" to 3/4" 1 " 1 1/2" 0 Rates $ 24123 $ 88832 � 224Q8 1 (N/A) (N/A) $9x;F $6A5 711.61 Residential (11)�,Judiilg Quiflexes) 8&51 Residential (II)Sjudith), QqplaM� x aM,:s) 1-MitS) 63,46 Comcru cr6a] 13 (Mglg! Residential (II)Sjuding J?uplexes.) 95 18. Government 15&62 $ 24123 $ 88832 � 224Q8 1 (N/A) (N/A) $9x;F $6A5 lasses liascRate volull jh"a 11 alloills M Egg,� PLE .......... ... ......................................................... . Residential (II)Sjuding J?uplexes.) 11 x c d Water Ij ,;(:, .'n 3,000. Gallons i)eT Month Wateir 1Jsg'-- 3,0QQ Multi fami1v & Commucial 0 Rates Rates Residential (It)(,]udjflg 80.9 1, Duplexes) Ra sjdentjal (11),Judjng I:Q�M)2 Fhtdexes) M I'd tj � am i I y LinitS) �"ommcrcjaj 13 $ ....11 9,u lKiovernment � 2] ( 22AZ (N�A) (N/A) $�24 lasses ............................................................. liacate Vol uii alloins Residential (11]u,Judjng Water 3,000. 91A2, Residential (II)Sjuding 1 iaflons .u" amu Rates lasses ............................................................. liasc� Rate Voluinle r . ......... .......... alloilins WateT lJse '-- 3,000. uiaflQj)s $ 113 � 02. Residential (II)Sjuding (N/A) Multifamily ('ommeTcjaJ,-. M I'd tj � an] i I y (u K,l) 1 5/8" to 3/4" 81,03 Commcr6a] 13...(l glg! $11�5 1), Residential (11iQ,luding 12L54 Government $823, 1 1/2" Fhwlexes), 202�55 Wateir ljse '-- 3,000 2" 310 57 Q�j I on �i w M (m t1l 111i129 4" 1126934 6" 19890�51 8" 24�21�21 Rates )'28 lasses ............................................................. liasc� Rate volull jh"a 11 alloills . .............. .......... ... ......................................................... . Residential (11]Q,Judjng Water LOOO� Residential (11iQ,luding (N/A) ial I on s 12 j 10131 Fhwlexes), Wateir ljse '-- 3,000 Residential (II)Sjuding Q�j I on �i w M (m t1l Rates )28 lasses ............................................................. Basc� Rate Volull jll'.....a 11 alloills . ......... .......... ... ......................................................... . Multd'anifly �,'ommeircjal-. multd"llilfly MQI LJn4S) 1052 5/8" to 3/4" 911.57 CommercU 13 13734 Govertiment K30. 1 1/2" 22&88 2" 350�95 12L35 4" 6" 13.05.045 Rate increase to compensate for changes to utility credit program. Repealed by Ord. 2953. (Ord. 2852 § 3, 2004). 13.05.050 Monthly stormwater rates. A. Single -Family Residential Fees. The monthly service fee for each single-family dwelling shall be per the chart below; provided, that the impervious surface on the lot shall not exceed 3,000 square feet. If the impervious surface exceeds 3,000 square feet, the rate established in subsection B of this section shall apply. Matsu Rate Rate Rate E;iiia^ative E;iiia^ative E;M,.etive E;Mmtive oiauirauauiry oiaurauauiry oiauirtuauiry Jauirauauiry 2020 20221 a ui auu'I'llry i ii ui auI iuJ.y iur . 211"110111211"114111 B. Commercial/Multifamily and All Other Fees. The monthly fee for all other property within the city not covered by subsection A of this section shall be according to the following formula: (Impervious area/3,000 sq. ft.) x single-family rate = monthly fee. C. State Highway Charge. Pursuant to RCW 90.03.525, the city may charge a monthly fee for state highway right-of-way. D. Caj4al.., �9@,� �'i�°a��,�". TheiFe is iffl Q° Sed H 0 00 °010fiitkl rwUlr(41flii'g" J)ef 4Q001WRte Utility. aa(°a°Qnauaat Income e ba ed irate discounts shall I.ala(a6dQbase irate aaiy aa,coirdjng tn 1302Pi,M�. ..................................................................... FThe total stawmwaateir irate shall include an u.uirbawr." ti dee in aaccoird�a nce with thi�a...chaapig ,. ihe:..u.uirbaw..k)irestm �ee shaaii be aapplie tGa t➢�a isle(m um(",,.ma amaa(a a mt aamd !Iiaaintenaance aid tines and Vesietaationfl to mitisiaate aai inmaacts 4univa nizaatuaaan on storaiwateir. R .ate i .ate mate° mate° eats°. E,ifc� tiiVc E,ifc� atiVc E,ffc� give° E,ffc� give° E,ffc� atiivc uuI a fury a ui auu'I'llry i ii ui auI iuJ.y iur . 211"110111211"114111 211"110111211"115111 211"10111211"16111 211"110111211"117111 211"110111211"118111 i.Jaµiaaaaa I oir utaµ I e (D,.._ 0 (D 50 (D. 5 1.(D() 1.(D() Total Stawurrawaateir Rate X05 2101 244 ll $ 2T02. $ 29 62 B. Commercial/Multifamily and All Other Fees. The monthly fee for all other property within the city not covered by subsection A of this section shall be according to the following formula: (Impervious area/3,000 sq. ft.) x single-family rate = monthly fee. C. State Highway Charge. Pursuant to RCW 90.03.525, the city may charge a monthly fee for state highway right-of-way. D. Caj4al.., �9@,� �'i�°a��,�". TheiFe is iffl Q° Sed H 0 00 °010fiitkl rwUlr(41flii'g" J)ef 4Q001WRte Utility. aa(°a°Qnauaat Income e ba ed irate discounts shall I.ala(a6dQbase irate aaiy aa,coirdjng tn 1302Pi,M�. ..................................................................... FThe total stawmwaateir irate shall include an u.uirbawr." ti dee in aaccoird�a nce with thi�a...chaapig ,. ihe:..u.uirbaw..k)irestm �ee shaaii be aapplie tGa t➢�a isle(m um(",,.ma amaa(a a mt aamd !Iiaaintenaance aid tines and Vesietaationfl to mitisiaate aai inmaacts 4univa nizaatuaaan on storaiwateir. 111y (f port Townsen Submitted By: Heidi Greenwood Department: City Attorney Agenda Bill AB 24-041 Meeting Date: February 20, 2024 Agenda Item: IX.A ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: February 13, 2024 Contact Phone: 360-379-5048 SUBJECT: Resolution 24-041 Setting Public Hearing Concerning the Assumption of the Port Townsend Transportation Benefit District's Rights, Powers, Functions, and Obligations. CATEGORY: BUDGET IMPACT: ❑ Consent ❑x Resolution Expenditure Amount: $0 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x ❑ Contract Approval ❑ Other: contract amendment ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: The City Council established the Port Townsend Transportation Benefit District in July 2023. Subsequently, Port Townsend voters approved a .3% sales tax to fund Transportation Benefit District projects. The City Council sits as the Transportation Benefit District Board in meeting separate from regular City Council meetings. The Transportation Benefit District also has a separate budget and annual report. Chapter 36.74 RCW allows the City Council to assume the powers and responsibilities of the Transportation Benefit District. Assuming those powers would eliminate the need for separate meetings, agendas, and book-keeping. The first step to assuming the powers of the Transportation Benefit District is to hold a public hearing about the matter. After the public hearing, Council may consider a resolution to assume the rights, powers, functions, and responsibilities of the Transportation Benefit District. Finally, the Council will need to consider amendments to the Chapter 12.50 to remove references tc the Transportation Benefit District Board. ATTACHMENTS: W 10 Tel 11 R PSI PMI[Qyto] CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 24-010 Setting a Public Hearing Concerning the Assumption of the Port Townsend Transportation Benefit District's Rights, Powers, Functions, and Obligations ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-010 RESOLUTION NO. 24-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, SETTING A PUBLIC HEARING CONCERNING THE ASSUMPTION OF THE PORT TOWNSEND TRANSPORTATION BENEFIT DISTRICT'S RIGHTS, POWERS, FUNCTIONS, AND OBLIGATIONS WHEREAS, the Port Townsend City Council formed the Port Townsend Transportation Benefit District in July 2023; and, WHEREAS, Port Townsend voters approved a .3% sales tax to support the Port Townsend Transportation Benefit District in November 2023; and, WHEREAS, the boundaries of the Port Townsend Transportation Benefit District are identical to the Port Townsend City limits; and, WHEREAS, Chapter 36.74 RCW allows the City Council to assume the rights, powers, functions, and obligations of the Port Townsend Transportation Benefit District after holding a public hearing; and WHEREAS, RCW 36.74.020 requires that the City adopt a resolution setting forth the date, time, and location for the public hearing and publish notice of the public hearing at least two times during the two weeks preceding the public hearing; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend, that the City Council will conduct a public hearing concerning the City Council's assumption of the Port Towsend Transportation District's rights, powers, functions, and obligations on March 18, 2024, on or about 6:00 p.m. in the Port Townsend City Council Chambers. All interested persons may appear and be heard at that time. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 201h day of February 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney 111y (f port Townsen Agenda Bill AB24-042 Meeting Date: February 20, 2024 Agenda Item: IX.B ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Jeff Kostechka, Assistant City Engineer Date Submitted: February 14, 2024 Department: Public Works Contact Phone: 360-302-2192 SUBJECT: Move to approve staff's recommended members to serve on a Stakeholder Group to support the 2024 Update of The Non -Motorized Transportation Plan (NMTP). CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑ Ordinance BUDGET IMPACT: N/A 2025 Budget Expenditure Amount: $0 Included in Budget? Yes ❑ No ❑x Contract Approval ❑x Other: Motion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: In 2024, The City of Port Townsend will update The Non -Motorized Transportation Plan (NMTP) led by City Staff, consultant staff, and a stakeholder group. City staff recommends the identified stakeholder members to meet the goal of representing diverse ideas, needs and geographic regions of Port Townsend and Jefferson County residents. Diversity in mobility interests will help strengthen the technical elements of the plan in addition to the Parks, Recreation, Trees, and Trails Advisory Board involvement. In addition to bringing diverse viewpoints to the table for discussion, the stakeholder committee members are charged with community outreach assistance, as the process will strive to reach all community members to create equitable access and participation opportunities. The stakeholder committee members do not have a decision making role in the process, but rather will help with the development of the plan to be reviewed by the Planning Commission and adopted ultimately by the City Council. The following members, and represented groups, were identified and selected through public process held at the PRTTAB meeting on January 23, 2024. Recommended Advisory Group Members for The Non -Motorized Transportation Plan 2024 Update # Member Name Representation 1 Nicole Gauthier Jefferson Transit Authority PRTTAB (Parks, Recreation, Trees and Trails Advisory Board) 2 Becci Kimball T -Lab (Transportation Lab) TAG (Transit Advisory Board) 3 Matt Klontz Port of Port Townsend Port Townsend School Board 4 Simon Little Private Development Port Townsend School Board 5 Dr. Asif Luqman Jefferson Healthcare 6 Matt Miner PRTTAB (Parks, Recreation, Trees and Trails Advisory Board) 7 Pat Teal DASH (Disability Awareness Starts Here) PRTTAB (Parks, Recreation, Trees and Trails Advisory Board) 8 Scott Walker T -Lab (Transportation Lab) TAG (Transit Advisory Board) ATTACHMENTS: Presentation CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Motion to approve membership of volunteers interested in serving on the Stakeholder Group to support the 2024 Update of The Non -Motorized Transportation Plan (NMTP). ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 2024 Non -Motorized Transportation Plan Update TO nsend • Update city code • Comp Plan Update • Outreach • Create Plan • Adopt NON -MOTORIZED TRANSPORTATION PLAN Adolited by Ordinance No. 2643 June 1,19,98 N:,Y,, -M I) I tomni)TRANSPOR I Aim,, Amiv)RA C Alml fts Itirvi"FR,� i k H Ul • sclwol Ho"rd Cawl ('Jun - Coa,t aava t y met"b" Chw,mw ( wielto Y. t "'a I naum' - Pha"'Imp Con u sI "t t I tamrrt jdl,c.,n I iamn khke Mam t � NA1, and R&reatwn Cofllnw,kwa X ... d Mkiafloch Comamm) MmAma aa Robot, Co-munt, Menntwr Sw,&—d P -,d N IlUlkC'lla— gy kr-"t,LA— Rwhwd I Mlm -C ommarwMonkr scollW.. 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The Original Plan Key Elements Process Ped/ Bike Funding Implementation Deliverables Maps Details Design Standards Project List We've built some sidewalk & trails since 1997 Edge Lane Roads (ELRs) Reestablish E bikes, E tricycles Parks, businesses, schools Fee in Lieu Transportation Benefit District (TBD) Raingardens Tree canopy 0 Define where streets go Priority Bike/Ped Routes "Teliminary Timelina, Welm I MINNINIONNIOM * Prepare materials • Record input • Build & maintain website * Provide professional guidance Other PT Work Discovery Road Main Street Mill Road Roundabout LLANCII�"�� C4)P4,SU0..'IING SERVICES OF O%f Port< jbwnsenclIiintil. 11 1 Immimmi jimm; Community Traq,sparency Progress Schedule Meeting Info Plans =0 m I a Ry, 71M, WM NFOOPENT.-TOT.-TATOMM =- Member Name Nicole Gauthier Becci Kimball Matt Klontz Simon Little Representation Jefferson Transit Authority PRTTAB (Parks, Recreation, Trees and Trails Advisory Board) T -Lab (Transportation Lab) TAG (Transit Advisory Board) Port of Port Townsend Port Townsend School Board Private Development Port Townsend School Board Dr. Asif Luqman Jefferson Healthcare Matt Miner PRTTAB (Parks, Recreation, Trees and Trails Advisory Board) Pat Teal DASH (Disability Awareness Starts Here) PRTTAB (Parks, Recreation, Trees and Trails Advisory Board) Scott Walker T -Lab (Transportation Lab) TAG (Transit Advisory Board) 0 0 0 111y (f port Townsen Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB24-043 Meeting Date: February 20, 2024 Agenda Item: IX.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: February 16, 2024 Contact Phone: 360-774-3017 SUBJECT: Motion, authorizing the City Manager to apply for a Transportation Improvements Board Complete Streets Grant for Americans with Disabilities Act and Pedestrian safety upgrades to Lawrence Street. CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑ Ordinance BUDGET IMPACT: N/A 2025 Budget Expenditure Amount: $ Included in Budget? Yes ❑ No ❑x Contract Approval ❑x Other: Motion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: The Transportation Improvement Board issued an uncustomary call for Complete Streets grant applications on February 5, 2024 with applications due on March 1, 2024. Two more calls for grant applications are anticipated this year. The City is faced with a decision as to whether or not to apply for funding through this call for projects. The other interesting element for this call for grant applications is the stipulation of all construction must be completed in 2024. This is very challenging to accomplish, unless an existing project can be supplemented with very little design work. The opportunity for funding is good given this type of call for projects and it is an opportunity to show the granting agency the ability to deliver, thus staff is asking Council for feedback and direction. Staff suggests that the City has the following two options: Option 1 — Hold off and apply in August for a Complete Streets Grant along with other TIB Grants. If successful later this year in securing funds, the projects would not be completed until 2026, 2027, and/or 2028 depending on the project complexity. Option 2 — Expand the scope of the Tyler Street paving project to include additional ADA and pedestrian safety improvements on Lawrence between the Library (Harrison Street) and Tyler Street. Each option has plusses and minuses. Staff has outreached to PT Main Street, the Farmer's Market, and DASH for initial feedback. Any feedback received will be reported by staff at the Council meeting. See attached worksheet illustrating the project opportunity that was sent out for feedback. Option 1 — The benefit of postponing application is more time to evaluate different project alternatives and time to submit an application. The negative is that submitting the application in August will be at the same time other applications are due, so staff will be short on time for the August application as well. Another consideration about waiting is whether or not funding will be available at a later date. There is a high likelihood that there will be funding available in August, however, there will likely be greater competition for funds as most agencies will apply in August. Another advantage to waiting is that the City could elect to apply for additional funding at a later date to completely rebuild Lawrence much like was done for Water Street. This level of improvement is 5-10 years out at the soonest and it would need to be weighed against other project needs in the City. Funding of a complete rebuild of the street is on the order of $8 million per mile as we are experiencing with the Discovery road project currently. To obtain this level of funding for Lawrence will take some time to accomplish, but is possible if the community prioritizes this street over others. Waiting would need to be balanced with the loss of potential funding and more time to prioritize a complete streets project. Option 2 — The benefit of applying for funding for Lawrence is that we already have a deadline for 2024 construction of the Tyler Street Paving project. The City already has a consultant on board to do the bid documents and design work. The work is similar and thus there is greater cost and time efficiency to expand the project scope for concrete related work. Staff expects much better pricing for a larger project. The other benefit of applying for Lawrence is making stepwise progress to repaving of Lawrence. ADA ramp upgrades are a required element of paving and thus when paving happens, if the ramps are already done, paving investments will go further. Additionally, this section of Lawrence is slated for the addition of a stormwater conveyance line to separate stormwater from sewer. Another factor is the City currently has banked capacity funding dedicated to work on the ADA ramps at Tyler Street. Success in this application would allow some of the banked capacity funding to be moved to the 9th Street sidewalk project which may need the additional funds. Finally, the largest benefit for making investments in Larence sooner than later is that the area is a high pedestrian commercial district with severely damaged sidewalks, incomplete ADA facilities and thus a lack of continuous ADA routes. Disability Awareness Starts Here (DASH) has emphasized to the City the need to improve wheelchair accessibility along Lawrence Street. While either option is acceptable, staff recommends Option 2 given the opportunity to make near term investments in preparation for stormwater and repaving work in the future. The Complete Streets Program does not have a match requirement; however, match makes projects more competitive. Additionally, grants do not cover all of staff time to administer the project and thus the estimated budget impact for Option 2 is $75,000 which would come from Transportation Benefit District funds. A budget supplemental will be required if successful in securing the grant. ATTACHMENTS: Project description and map CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to authorize the City Manager to apply for a Complete Streets Grant for Lawrence Street American with Disabilities Act and pedestrian safety improvements. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: City of port Townsend.. Lawrence Street Accessibility Upgrades Grant Opportunity Question: Should the City capitalize on a grant opportunity to improve ADA accessibility on Lawrence Street? Considerations: The following considerations may impact whether or not the City Council authorizes a grant application. Accessibility: Lawrence Street is a main pedestrian route. Disability Awareness Starts Here (DASH) has identified Lawrence Street as key route that needs accessibility updates. Creates good pedestrian connections between the Library and Aldrich's. Paving: Lawrence Street needs pavement repair badly. Updating ADA ramps is a requirement for paving. Fixing the ramps ahead of paving stretches paving investments to repair more street. Safety: Shorter pedestrian crosswalks crossing Lawrence improves visibility of pedestrians and results in easier street crossings. Bulb -outs also tend to slow traffic. Parking: This project would not address changes in parking on Lawrence Street. However, when the street is repaved, parking could be considered. Uptown Business District: Good pedestrian facilities are important for a business district. Most of Downtown has bulb -outs. Timing: This grant requires construction to be done in 2024. This work could be done at the same time as the Tyler Street Paving project. Disadvantages: The main disadvantages include short timeline and it is not a complete street rebuild like Water Street. It may take upwards of 10 years before the City could get funding to do a complete rebuild of Lawrence Street. Typical bump -out and ADA wheelchair ramp Example of shorter pedestrian crossings Example of Wheel -chair Ramp and Bulb -out for Pedestrian Safety at the Post Office (2019). This type of upgrade is expected for pedestrians crossing Lawrence Street. Sidewalk repair around trees From: Steve King To: Alvssa Rodrigues Subject: Fw: Lawrence Street Pedestrian ADA upgrades - one pager.pptx Date: Saturday, February 17, 2024 5:46:31 AM Hi Alyssa, Can you post this to the Complete Streets agenda item? Thanks! Steve From: John Frasca <frascaj@integra.net> on behalf ofjohn@frasca.me <john@frasca.me> Sent: Friday, February 16, 2024 9:04 PM To: patteal@cablespeed.com <patteal@cablespeed.com>; Steve King <sking@cityofpt.us>; 'JCFM Market Manager' <info@jcfmarkets.org>;'Mari Mullen' <director@ptmainstreet.org>; Shelly Leavens <sleavens@cityofpt.us>; Laura Parsons <LParsons@cityofpt.us>; Jeff Kostechka <jkostechka@cityofpt.us>; Melody Eisler <MEisler@cityofpt.us>; Keith Darrock <kdarrock@cityofpt.us> Cc: 'Marion Huxtable' <mhuxtable@olympus.net>;'Jack McCreary' <jackmccreary@icloud.com>; 'Sara J. Peck' <speck@jeffersontransit.com>; 'NANCY VILLAGRAN' <nanscape.pt@gmail.com>; 'micheleee.g' <micheleee.g@gmail.com> Subject: RE: Lawrence Street Pedestrian ADA upgrades - one pager.pptx Hello Steve, Yes! Please go for it. My home is in the condo at the corner of Lawrence & Fillmore. When I ride my power wheelchair to the farmers market/community center, as I often do, I must risk crossing Lawrence Street twice because the sidewalk between Polk and Tyler is now so bad on my side of Lawrence. Sidewalk repairs would be greatly appreciated by mobility device users as well as walkers. Thankyou, John Frasca DASH project treasurer 1215 Lawrence St. From: patteal@cablespeed.com <patteal@cablespeed.com> Sent: Friday, February 16, 2024 12:17 PM To: Steve King <sking@cityofpt.us>; JCFM Market Manager <info@jcfmarkets.org>; Mari Mullen <director@ptmainstreet.org>; Shelly Leavens <sleavens @cityofpt. us>; Laura Parsons <LParsons@cityofpt.us>; Jeff Kostechka <jkostechka@cityofpt.us>; Melody Eisler <MEisler@cityofpt.us>; Keith Darrock <kdarrock@cityofpt.us> Cc: Marion Huxtable <mhuxtable@olympus.net>; John Frasca <frascaj@integra.net>; 'Jack McCreary' <jackmccreary@icloud.com>; Sara J. Peck <speck@jeffersontransit.com>; NANCY VILLAGRAN <nanscape.pt@gmail.com>; micheleee.g <micheleee.g@gmail.com> Subject: Re: Lawrence Street Pedestrian ADA upgrades - one pager.pptx Hi Steve, I think this is absolutely a great opportunity and, as long as you think the City can pull this off on such a short timeline, I would say go for it. I will forward this to other DASH board members but, yes, Lawrence Street has been a DASH priority. Let us know if a letter of support would be helpful. Thank you Pat From: Steve <.sIli.ii.n.g..Q.cii.:tyofp:t...�:�.s> To: JCFM <liir°)f �� .Qflm, rl4<etE;, irg >-, Mari <(IlirectoirCpIriraa liar°)E;tireet,oirg >-, Shell < all:pra�r:prir°��rli1I.aa a> Laura <II.Jeff < Ia1:pr�rlal4<a��rli1I.aaa> TealMelody <IC III::Ii all :prir � lil I.aa a> Keith <Ikda rr cll � cil � �I.a. s> .::..............1..................................u.::..............1................................... Date: Thursday, 15 February 2024 10:48 AM PST Subject: Lawrence Street Pedestrian ADA upgrades - one pager.pptx Hi All, We have an interesting grant opportunity come up. The State has issued a call for applications for complete streets. The deadline is March 1. The work also has to be done in 2024. This means that the only way that we could access this funding is to merge it with the Tyler Street paving project. Given all the work is on the corners sidewalks, there probably would not be too much impact. However, Amanda, I know you are looking at an option to hold the market on Lawrence in front of the fire station. We could sequence the work on Harison to not interfere with the market. This is a crazy opportunity.... And I'd love all of your feedback on whether or not we should pursue this grant. I'd love to get your feedback before the City Council meeting on Tuesday, the 20th Also, if you think this will generate a lot of community push back, please let us know. Given the grant timeline, we don't have a lot of time for an extensive public outreach process, thus we would need your help to spread the word and communicate the project. I think the biggest opportunity is that we could couple it with the Tyler Street project... that said, it is a bigger disruption. The other good thing is that some of the sidewalk in Uptown is in pretty rough shape and we could fix those spots. Please share your direct and honest feedback... the attached one pager needs editing as well... so I'd love your feedback on that as well so we can communicate better. We sure appreciate you all!!! Cheers! Steve CITYOFPT NOTICE REGARDING PUBLIC DISCLOSURE: Public documents and records are available to the public as required under the Washington State Public Records Act (RCW 42.56). The information contained in all correspondence with a government entity may be disclosable to third party requesters under the Public Records Act. From: Steve King To: Alvssa Rodrigues Subject: Fw: Lawrence Street Pedestrian ADA upgrades - one pager.pptx Date: Saturday, February 17, 2024 5:47:14 AM Another item to post to Complete Streets From: Jack McCreary <jackmccreary@icloud.com> Sent: Friday, February 16, 2024 3:12 PM To: patteal@cablespeed.com <patteal@cablespeed.com> Cc: Steve King <sking@cityofpt.us>; JCFM Market Manager <info@jcfmarkets.org>; Mari Mullen <director@ptmainstreet.org>; Shelly Leavens <sleavens @cityofpt. us>; Laura Parsons <LParsons@cityofpt.us>; Jeff Kostechka <jkostechka@cityofpt.us>; Melody Eisler <MEisler@cityofpt.us>; Keith Darrock <kdarrock@cityofpt.us>; Marion Huxtable <mhuxtable@olympus.net>; John Frasca <frascaj@integra.net>; Sara J. Peck <speck@jeffersontransit.com>; NANCY VILLAGRAN <nanscape.pt@gmail.com>; micheleee.g <micheleee.g@gmail.com> Subject: Re: Lawrence Street Pedestrian ADA upgrades - one pager.pptx Great opportunity indeed, if the City can pull it off. Jack Sent from my iPad On Feb 16, 2024, at 12:16 PM, pattea@cablespeed.com wrote: Hi Steve, I think this is absolutely a great opportunity and, as long as you think the City can pull this off on such a short timeline, I would say go for it. I will forward this to other DASH board members but, yes, Lawrence Street has been a DASH priority. Let us know if a letter of support would be helpful. Thank you Pat From: Steve <sking@cityofpt.us> To: JCFM <info@jcfmarkets.org>; Mari <director@ptmainstreet.org>; Shelly <sleave ns@cityofpt.us>; Laura <LParsons@cityofpt.us>; Jeff <jkostechka@cityofpt.us>; Teal <patteal@cablespeed.com>; Melody <MEisler@cityofpt.us>; Keith <kdarrock@cityofpt.us> Date: Thursday, 15 February 2024 10:48 AM PST Subject: Lawrence Street Pedestrian ADA upgrades - one pager.pptx Hi All, We have an interesting grant opportunity come up. The State has issued a call for applications for complete streets. The deadline is March 1. The work also has to be done in 2024. This means that the only way that we could access this funding is to merge it with the Tyler Street paving project. Given all the work is on the corners sidewalks, there probably would not be too much impact. However, Amanda, I know you are looking at an option to hold the market on Lawrence in front of the fire station. We could sequence the work on Harison to not interfere with the market. This is a crazy opportunity.... And I'd love all of your feedback on whether or not we should pursue this grant. I'd love to get your feedback before the City Council meeting on Tuesday, the 20th Also, if you think this will generate a lot of community push back, please let us know. Given the grant timeline, we don't have a lot of time for an extensive public outreach process, thus we would need your help to spread the word and communicate the project. I think the biggest opportunity is that we could couple it with the Tyler Street project... that said, it is a bigger disruption. The other good thing is that some of the sidewalk in Uptown is in pretty rough shape and we could fix those spots. Please share your direct and honest feedback... the attached one pager needs editing as well... so I'd love your feedback on that as well so we can communicate better. We sure appreciate you all!!! Cheers! Steve CITYOFPT NOTICE REGARDING PUBLIC DISCLOSURE: Public documents and records are available to the public as required under the Washington State Public Records Act (RCW 42.56). The information contained in all correspondence with a government entity may be disclosable to third party requesters under the Public Records Act. From: Steve King To: Alvssa Rodrigues Subject: Fw: Tyler Street Paving Project - one pager.pptx Date: Saturday, February 17, 2024 5:48:43 AM Hi Alyssa, Here is another complete streets email to post... From: Mari Mullen <director@ptmainstreet.org> Sent: Friday, February 16, 2024 3:30 PM To: Steve King <sking@cityofpt.us> Cc: Amanda Milholland <info@jcfmarkets.org>; Laura Parsons <LParsons@cityofpt.us> Subject: Re: Tyler Street Paving Project - one pager.pptx Hi Steve, Our board discussed this at our meeting today and was supportive. We will draft a letter of support. Thank you for sending info, Mari Mari F. Mullen Executive Director The Port Townsend Main Street Program 211 Taylor Street, Suite 43 Port Townsend, WA 98368 (360) 385-7911 www.ptmalnstreet.org Find Us on Faceboolc Join Us! Our mission is to preserve, promote and enhance our historic business districts. On Feb 15, 2024, at 9:32 AM, Steve King <sking@cityofpt.us> wrote: Hi Mari and Amanda, Laura is out today... I threw together a quick draft and would love to get your feedback on it's content. There will be more information to come later... but does this get us a start? Is there any other critical information missing? Also, we have another grant opportunity... I'll send you another email to get your feedback on whether or not we should go for another grant at the same time for Lawrence Street. Thanks! Steve CITYOFPT NOTICE REGARDING PUBLIC DISCLOSURE: Public documents and records are available to the public as required under the Washington State Public Records Act (RCW 42.56). The information contained in all correspondence with a government entity may be disclosable to third party requesters under the Public Records Act. 111y (f port Townsen Agenda Bill AB24-034 Meeting Date: February 20, 2024 Agenda Item: IX.D ❑x Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King -PW, Emma Bolin -PCD Date Submitted: 2/14/24 Department: PW/PCD Contact Phone: 360-390-4048 SUBJECT: On-call contract for environmental public health services — budget authorization CATEGORY: ❑x Consent ❑ Resolution 1 Staff Report ❑ Ordinance Contract Approval ❑x Other: Motion BUDGET IMPACT: Expenditure Amount: $30,000 Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 010-022 GF - Development Services SUMMARY STATEMENT: The City recognizes that stable and affordable housing is a pressing concern for many people in our community. Simultaneous to working alongside our housing partners and service providers to address housing instability, we need to address public health concerns occurring due to camps left behind by people experiencing housing instability. Camps established in City rights of way, City -owned property, and city parks present environmental, safety, and sanitation challenges to residents, first responders, and the very people who live in the camps. Presently, there are multiple active and abandoned camps established throughout the city; at Kah Tai Lagoon, the Evans Vista property, within City right of way as well as a nearby City -owned wetland southeast of Rainier and Sims Way (see Appendix A for photos). Additionally, adjacent property owners have expressed challenges with people trespassing and establishing camps. In all cases, the human waste and trash profoundly affects environmental health and creates hazardous conditions and critical areas degradation that trigger City code and law enforcement. The City funded a cleanup of the Evans Vista property in Summer 2023 in concert with Jefferson County Department of a Public Health Services programming grant. The challenging cleanup was costly equating to many staff hours across PCD, Public Works, Legal, and Police in addition to contractor services, and the forest blocks adjacent to Evans Vista still requires cleanup of multiple abandoned camps. The lesson learned was that camp residents should be relocated to safe housing as soon as possible to prevent accumulation of costly waste and proliferation of unsafe and unsanitary conditions. Likewise, adjacent private property owners are learning that any toleration of camping equates to expensive and daunting work to abate nuisance conditions from campers who trespass. Property owners have the responsibility for keeping their property free from refuse and hazardous waste, as does the City. At Kah Tai Lagoon on 2/5/2024, the Admiralty Audubon Society and the Trash Task Force led a cleanup effort with the assistance of Parks staff to remove over 2.5 tons of trash and debris resulting from encampments. The photos of Kah Tai in Appendix A were taken before this cleanup effort but show the extent of the problem when trash and waste are allowed to accumulate unabated. While staff are extremely grateful and appreciative of the extensive efforts of these two organizations and their volunteers, abatement funds for professional cleanup services are needed. This will ensure that ongoing cleanup efforts do not rely solely on volunteer efforts and our limited City staff capacity. Additionally, the removal of human waste and other hazardous wastes should be performed by professionals with proper training and equipment. We request budget authority to use funds as requested to abate nuisance conditions on various City parks, City owned properties, and City rights of way as part of an on-call contract as soon as possible and as needed until the amount is exhausted. With a MRSC small works roster on-call contract, City staff can scale each cleanup appropriately as the situation necessitates. Budget authority will be included in a future budget supplemental, and this will need to be a reoccurring expense in the City's budget to stay on top of trash/waste resulting from camp development. The hope is, with the soon -expected Council hearing for the Emergency Housing and Shelter code, that shelter and wraparound service providers will have the tools needed to locate and permit additional emergency shelter facilities. While not included in this request, City staff are exploring policies and funding sources to assist private property owners with abatement of trash and waste resulting from encampments on private property. ATTACHMENTS: a. Photos CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to authorize the City Manager to execute an on-call contract for environmental public health services for City property and rights of way. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Remove from Consent Agenda approve Ordinance ❑ Other: ❑x Refer to Staff ❑x Postpone Action ❑ Waive Council Rules and Conditions warranting clean up at Evans Vista, Rainier Street Wetland, and Kai Tai Lagoon 1. Evans Vista Aerial below shows approximate locations of encampment materials on City owned property. Photos show the majority of conditions present. These are examples of what abandoned camps look like. 2) Wetland at Rainer and Evans Vista Aerial shows location of City owned property that contains a wetland. One active camp in the wetland. Photos illustrate the conditions present at abandoned camps (but not the newer active camp.) 3) Kai Tai Lagoon Aerial shows general location of conditions/camps in a city park. Many camps appear abandoned but some camps remain active at the time of site visit. Photos show the majority of conditions present, but camps come and go, thus the amount of materials changes. Note: These photos were taken before the Audubon and Trash Task Force removed 2.5 tons of waste. CITY MEETINGS SCHEDULE (This schedule is draft only, subject to change. See City website w cityofpteus) Day Date Time Type of Meeting Tentative Agenda Item Location Absent Thurs Feb 15 3:00 Public Art Committee 3rd floor conf Thurs Feb 15 5:00 Special Session City Council Meeting Port Hudson (Intergovernmental Collaborative Group) Pavilion Mon Feb 19 HOLIDAY -CITY OFFICES CLOSED Tues Feb 20 6:00 City Council Business Meeting • Second Reading- New Rate Ordinance and Utility Tax Ordinance Chambers • Resolution stating intent to hold a hearing to assume the TBD • On call contract for encampment abatement services • Consent- Skate Park Naming Resolution • Confirmation of Non -Motorized Plan Update Stakeholder Committee • Complete Streets Grant Priority Wed Feb 21 3:00 Council Finance and Budget Committee Chambers Thurs Feb 22 6:30 Planning Commission Chambers Tues Feb 27 4:30 Parks, Recreation, Trees and Trails Advisory Bd. Chambers Wed Feb 28 2:30 Jefferson County Housing Fund Board BOCC Mon Mar 4 6:00 City Council Business Meeting Annual Community Read Proclamation Chambers AH • Library Collection Development Policy Library Sculpture Donation County Wildfire Prevention Plan RAISE Grant Signature Authority City Forest Land Timber Assessment Professional Service Contract Shorelands Planning Grant Professional Services Contract Tues Mar 5 3:00 Historic Preservation Committee Chambers Wed Mar 6 3:00 Council Infrastructure and Development Comm. Chambers Thurs Mar 7 3:00 Arts Commission Chambers Mon Mar 11 6:00 City Council Workshop Meeting Comprehensive Plan Update Chambers Tues Mar 12 3:00 Lodging Tax Advisory Committee (LTAC) Chambers Wed Mar 13 3:00 Council Culture and Society Committee Chambers Thurs Mar 14 4:15 Civil Service Commission Chambers Thurs Mar 14 6:30 Planning Commission Chambers Mon Mar 18 6:00 City Council Business Meeting Public Hearing and adopt Resolution assuming TBD First Reading- Ordinance Amending City Code re: TBD Second Reading- City Building Code Amendment Adopting the 2021 State Building Code Amendments Public Hearing: Emergency Shelter and Housing Code Chambers Wed Mar 20 3:00 Council Finance and Budget Committee Chambers Thurs Mar 21 3:00 Public Art Committee Chambers Tues Mar 26 4:30 Parks, Recreation, Trees and Trails Advisory Bd. Chambers Wed Mar 27 2:30 Jefferson County Housing Fund Board BOCC Thurs Mar 28 6:30 Planning Commission Chambers Mon April 1 6:00 City Council Business Meeting • Poet Laureate presentation for National Poetry Month • First Reading- Building fee schedule amendment relating to fire inspections and development review • Second Reading- Emergency Shelter and Housing Code Chambers Tues April 2 3:00 Historic Preservation Committee Chambers Wed April 3 3:00 Council Infrastructure and Development Comm Chambers Thurs April 4 3:00 Arts Commission Chambers Mon April 8 6:00 City Council Workshop Meeting Chambers Intergovernmental Collaborative Group Update of Engineering Design Standards Jeffco.Housing Fund Bd Records Management Policies Adoption of Shoreline Master Program Update Mountain View Leases (December) Suggestion Board and Workplan Review (Jan, Apr., July, Oct.) Budget Hearings and Adoption (Nov -Dec) Council Committee Reports (April, July, October) Contract Renewals Financial Sustainability Task Force Annual Update to the City's Comprehensive Land Use Plan