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Home My WebLink About121123 Special Session City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE SPECIAL SESSION CITY COUNCIL BUSINESS MEETING OF DECEMBER 11, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Special Session on the 11th day of December 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:00pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro, Parks and Recreation Strategy Director Carrie Hite , Planning and Community Development Director Emma Bolin, Marketing and Communications Manager Shelly Leavens, Chief of Police Tom Olson , and City Clerk Alyssa Rodrigues . SPECIAL PRESENTATIONS (NONE) UNFINISHED BUSINESS Authorize the City Manager to Sign the Lease with the Friends of Port Townsend Golf Park for the Operations of the Port Townsend Golf Park City Manager John Mauro introduced the item Authorizing the City Manager to Sign the Lease with the Friends of Port Townsend Golf Park for the Operations of the Port Townsend Golf Park. Parks and Recreation Strategy Director Carrie Hite presented the Envision Port Townsend Golf Course and Mountainview Commons presentation which included Authorizing City Manager to sign the Golf Park Lease with the nonprofit Friends of the Port Townsend Golf Park, Golf Park Lease with Friends, GC Lease with Friends, and Council Action. In response to Council's clarifying questions staff and members of Friends of Port Townsend Golf Park explained the word "competitive", cost to move holes, who pays for moving holes if fund can't pay for it, and when North/South trail will be open. Public Comment: Friends of Port Townsend Golf Park President Bob Wheeler spoke about term "competitive", North/South trail, lease, authorized to sign lease as presented, deadlines, and collaboration. Dave Peterson spoke about collaboration, premises, annual report, housing section, December 11, 2023 Special Session City Council Business Meeting Page 1 of 6 and metrics. Christina Albrecht spoke about collaboration, revised lease, revised metrics, Phase 1 heading, community access minimum, and 5-10 year vision. Discussion ensued around study period, clubhouse transition to welcome center, housing location specifications, pump house and pump, collaboration, importance of wording, community facility, broadening of metrics, financial planning metrics in 20 - year lease, scriveners' errors, noise ordinance, work in progress, Friends of Port Townsend Golf Park membership, trust, terminology, identifying who pays for what, "if and when housing is established" wording, intention to negotiate in good faith, pg. 10 paragraph "a" last sentence, concerns around funding and two year lead time, changing sentence to state "upon notice from the city..", concerns around all housing being affordable, changing Exhibit H form "affordable housing" to " city housing", negotiating details of contract in public eye, negotiation intents, and "housing development" instead of "city housing". Discussion ensued between Council members, staff, and Friends of Port Townsend Golf Park members regarding notice to move and securing housing, funding the moving of holes, collaboration, language that will work for both parties, minimal down time where golf is not allowed and there is no housing, construction zone, preparing the land, city initiating site development planning, not being tied to years, time of permit, funding for development plan, importance of the word "minimum", importance of passing the lease, staff comfort with words in lease, preventing any disagreement, substantive changes, identifying funding upfront being problematic, site development plan trigger, applying for permits, city initiation of site development plan, plats being valid for 5 years, Friends involved in process, and "Upon the City initiating a site development process..." language update. Council members went into recess at 7:28pm. Council members reconvened at 7:36pm. Discussion ensued between Council members and Friends of Port Townsend Golf Park members which included costs, working cooperatively on phasing, site plan, site grading, initiating site work cooperatively, timeline, and "site development planning process". Motion: Aislinn Palmer moved to Authorize the City Manager to sign a lease with Friends of Port Townsend Golf Park for the Operations of the Port Townsend Golf Park including changes to the lease language in section 10. a last sentence stating "Upon the City initiating a Site Development Planning Process the City and Friends shall mutually develop..'; clarifying who is responsible for the well and the things that go with the well, changing Exhibit H to state "Housing Development" and scriveners errors. Owen Rowe seconded. Vote: motion Farried unanimously, 7-0 by voice vote. NEW BUSINESS Annexation Agreement Amendment with East Jefferson Fire Rescue for Fire Review, Fire Marshal Duties December 11, 2023 Special Session City Council Business Meeting Page 2 of 6 Planning and Community Development Director Emma Bolin presented the Annexation Agreement Amendment with East Jefferson Fire Rescue for Fire Review, Fire Marshal Duties which included current structure and details of agreement, nested Exhibits within Agreement, successor agreement, need for more time, extension of Annexation Agreement, charging fees, and roles. In response to Council's clarifying questions staff explained fire protection of City and Facilities. Public Comment: There was no public comment. Motion: Aislinn Palmer moved to approve and authorize the City Manager to sign the First Amendment to Annexation Agreement with Jefferson County Fire Protection District No. 1 Monica MickHager seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 23-056 Related to the 2024 Annual Update to the City's Comprehensive Land Use Plan Long Range Planner Adrian Smith presented Resolution 23-056 Related to the 2024 Annual Update to the City's Comprehensive Land Use Plan which included 2025 Compressive Plan Periodic Review process, annual amendment, suggested resolution, opening to site specific and optional amendments, and review process. In response to Council clarifying questions staff explained downsides and resolution being an improvement in timeline. Public Comment: There was no public comment. Motion. Ben Thomas moved to approve Resolution 23-056 Related to the 2024 Annual Update to the City's Comprehensive Land Use Plan and Docket Comprehensive Plan and Development Regulation Amendments for Consideration in 2025. Aislinn Palmer seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 23-057 Authorizing the City Manager to Negotiate and Execute Services Agreements with the Mountain View Commons Tenants, Including for the Operations of the Pool, Consistent with the Mountain View Rate Policy Adopted by City Council on December 4, 2023. Ms. Hite presented Resolution 23-057 Authorizing the City Manager to Negotiate and Execute Services Agreements with the Mountain View Commons Tenants, Including for the Operations of the Pool, Consistent with the Mountain View Rate Policy Adopted by City Council on December 4, 2023 which included lease expiration, and Y Contract details. December 11, 2023 Special Session City Council Business Meeting Page 3 of 6 In response to Council's clarifying questions staff explained the Y and Dove House lease contracts and what happens if pool fails. Public Comment: There was no public comment. Council member MickHager stated she is on the board for KPTZ and feels comfortable voting. Motion: Monica MickHager moved to approve Resolution 23-057 Authorizing the City Manager to Negotiate and Execute Services Agreements with the Mountain View Commons Tenants, Including for the Operations of the Pool, Consistent with the Mountain View Rate Policy Adopted by City Council on December 4, 2023. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. 2023 Third Quarter Financial Update Finance Manager Richard Gould presented the 2023 Third Quarter Financial Update which included Financial Update review process, summary statement, Revenue Benefits, overtime, staffing, and Fund Balances. Public Comment: There was no public comment. Council discussed changes in how information was presented, keeping colors, clear information, and Finance and Technology Services Director Connie Anderson's last Council meeting. Resolution 23-058 Updating and Providing for Building and Planning and Community Development Fees Ms. Bolin presented Resolution 23-058 Updating and Providing for Building and Planning and Community Development Fees which included updated Agenda Bill Packet, process, building permit fee schedule line in and line out, fire fees, Building Valuation Data Exhibit, Land Use Permit fees, Customer assistance and Preapplication meetings fees, and fee changes in past year. In response to Council's clarifying questions staff explained updating building permit fee schedule first item from $23.63 to $26.63, Port Angeles blanket waiver for single and multifamily affordable housing less than 80% of AMI program details and process, and rounding to nearest dollar. Public Comment: There was no public comment. December 11, 2023 Special Session City Council Business Meeting Page 4 of 6 Council discussed decreasing fees for types of policies that are targeted for housing. Motion: Aislinn Palmer moved to approve Resolution 23-058 Updating and Providing for Building and Planning and Community Development Fees Owen Rowe seconded. Vote. motion carried unanimously, 7-0 by voice vote. Authorizing Deferral of Building Fees and Utility Connection Charges for Habitat for Humanity Low Income Housing Unit Ms. Bolin presented Authorizing Deferral of Building Fees and Utility Connection Charges for Habitat for Humanity Low Income Housing Unit which included Habitat for Humanity applying for a building permit system development charge and utility connection fee deferral, details of Municipal Code, nonprofits qualifying, community land trust, Habitat for Humanity Landes South project, fee amounts, details of project creation, and 2023 approval balance. Deputy Mayor Howard stated she is a paid employee of Habitat for Humanity Jefferson County and will recuse herself. Public Comment: There was no public comment. Discussion ensued around the limit of four and reviewing if there is another approach at some point. Motion: Owen Rowe moved to approve Authorizing Deferral of Building Fees and Utility Connection Charges for Habitat for Humanity Low Income Housing Unit Ben Thomas seconded. Vote: motion carried unanimously, 6-0 by voice vote. Authorizing the City Manager to Execute a Contract with RACOM Critical Communications in an Amount not to Exceed $60,000. Chief of Police Tom Olson presented Authorizing the City Manager to Execute a Contract with RACOM Critical Communications in an Amount not to Exceed $60,000 which included concerns around current portable radios being used, what the new portable radios would include, and what would be done with old radios. In response to Council's clarifying questions staff explained what happens when the emergency button is pressed on current radios, maintenance costs, programmable capabilities, relaying information from land to water, and how it will be paid for. Public Comment: There was no public comment. December 11, 2023 Special Session City Council Business Meeting Page 5 of 6 Motion: Ben Thomas moved to authorize the City Manager to Execute a Contract with RA COM Critical Communications in an Amount not to Exceed $60,000. Aislinn Palmer seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officer's Report which included recent discussion with Mr. Mauro regarding the Friends of Port Townsend Golf Park wanting to possibly discuss an alternative to the language, last Council meeting of the year, seeking reappointment as Mayor, and Committee Assignments. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Discussion ensued around if Finance and Budget Committee will be canceled for the month. COMMENTS FROM COUNCIL There were no Comments from Council. ADJOURN There being no further business, the meeting adjourned at 8:45pm. Attest: a � 0,4—, Alyssa Rodrigues City Clerk December 11, 2023 Special Session City Council Business Meeting Page 6 of 6