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HomeMy WebLinkAbout011624 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. January 16, 2024 • Attend in person or virtually via computer or tablet at 1„iqp,;/j„gjtiwebjt„ar,corn enter the 9 digit Webinar ID 850855531 • Phone only (muted - listen -only mode) United States: Local Dial In — (360) 390-5064 access code: 951-731-3384 • Live stream (listen only): https:Hcityofpt.us/citycouncil/page/agendasminutesvideos. • Submit public comment to be included in the meeting record to: jibliccommetit..fill out:.coni/citygER!, • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: r,l sc r„t( >,c I. Call to Order/ Pledge of Allegiance I. Roll Call IL Changes to the Agenda III. Special Presentations A. Swearing in of Officer B. Stormwater Presentation IV. City Manager's Report V. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. City Staff Response VI. Consent Agenda Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: November 20, 2023 C. Appointments/Reappointments: Fort Worden PDA D. Council Committee Assignments E. ZEV Coop Group Membership Agreement and City Council Representative Designation F. General Government Wage Schedule VII. Public Hearing (Continuation) A. Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance when all Conditions are Met Action: Continue the Public Hearing initiated January 2, 2024 and then move to approve Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance When all Conditions are Met. Staff Presentation ii. Public Comment iii. Council Deliberation and Action VIII. Unfinished Business (None) IX. New Business A. Resolution 24-004 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2024, Through December 31, 2026 Action: Move to approve Resolution 24-004 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2024 Through December 31, 2026 i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action B. Resolution 24-005 Adopting a Collection Development Policy for the City of Port Townsend Public Library Action: Move to approve Resolution 24-005 Adopting a Collection Development Policy for the City ofPort Townsend Public Library i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action C. Resolution 24-006 Calling for a Ceasefire in Gaza Action: Move to approve Resolution 24-006 Calling for a Ceasefire in Gaza i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action D. Resolution 24-007 to Authorize the City Manager to Execute a Grant Agreement with the Washington State Transportation Improvement Board and All Other Agreements Necessary to Complete the Washington- Walker Sidewalk Project Action: Move to approve Resolution 24-007 to Authorize the City Manager to Execute a Grant Agreement with the Washington State Transportation Improvement Board and all other Agreements Necessary to Complete the Washington- Walker Sidewalk Project i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action E. Tyler Street Pavement Restoration Project Scope Review and Consideration Action: Motion to support Scenario # and direct staff to carry out project accordingly. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action F. 2024 Highway Safety Improvement Grant Application Action: Move to authorize the City Manager to apply for a Highway Safety Improvement Grant i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action G. Resolution 24-008 Authorizing the City Manager to Execute a $140,000 Change Order with Seton Construction for the Discovery Road Project Action: Move to approve Resolution 24-008 Authorizing the City Manager to Execute a $140, 000 Change Order with Seton Construction for the Discovery Road Project i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action H. Authorizing the City Manager to Apply for a Transportation Alternatives Grant Action: Move to authorize the City Manager to apply for Transportation Alternatives Grant Funding fora study. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action X. Presiding Officer's Report XI. Suggestions for next or future agenda, regular meeting and/or study session XII. Comments from Council XIII. Adjourn CITY OF PORT TOWNSEND STATE OF WASHINGTON, ) ss. OATH OF OFFICE County of Jefferson ) I, Ali Halabi, do solemnly swear that I am a Citizen of the United States and the State of Washington; that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington, and will to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the office of Police Officer in and for the City of Port Townsend, Jefferson County, Washington, as such duties are prescribed by law. Ali Halabi Subscribed and sworn to before me this 16th day of January 2024. Thomas Olson, Chief of Police CITY OF PORT TOWNSEND STATE OF WASHINGTON, ) ss. OATH OF OFFICE County of Jefferson ) I, Alex Mussman, do solemnly swear that I am a Citizen of the United States and the State of Washington; that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington, and will to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the office of Police Officer in and for the City of Port Townsend, Jefferson County, Washington, as such duties are prescribed by law. Alex Mussman Subscribed and sworn to before me this 16th day of January 2024. Thomas Olson, Chief of Police CITY OF PORT TOWNSEND STATE OF WASHINGTON, ) ss. OATH OF OFFICE County of Jefferson ) I, Zane Berteig, do solemnly swear that I am a Citizen of the United States and the State of Washington; that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington, and will to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the office of Police Officer in and for the City of Port Townsend, Jefferson County, Washington, as such duties are prescribed by law. Zane Berteig Subscribed and sworn to before me this 16th day of January 2024. Thomas Olson, Chief of Police 111y (f port Townsen Submitted By: Steve King Department: Public Works To Agenda Bill AB24-024 Meeting Date: January 16, 2024 Agenda Item: 111111.13 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 12, 2024 Contact Phone: 379-5090 SUBJECT: Stormwater Rate Study Presentation CATEGORY: BUDGET IMPACT: N/A ❑ Consent ❑ Resolution El El El ❑x Staff Report ❑ Ordinance Contract Approval ❑ Other: Expenditure Amount: Included in Budget? Yes ❑ No ❑ Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 412 Storm Fund SUMMARY STATEMENT: The City periodically updates utility rate models in order to set sustainable charges for service for the stormwater, water, and sewer utilities. The last rate model update focused on the water system and was completed in 2021. The stormwater and sewer utilities are now due for an update. The last update to sewer and stormwater rate ordinances was performed in 2018 for an effective date of 2019. Utility rates are codified in the Port Townsend Municipal Code under Chapter 13. City Staff presented proposed rates along with FCS Group at the January 8, 2024 workshop. This meeting is available for viewing online at Iro,, p, ,// ii;�,y . t.us/clic councli1/ a e/a endasmlinutesvlideos under Council Archives. The majority of effort at last week's meeting focused on the sewer utility. This presentation focuses on the stormwater utility. Please see the referenced presentation for more information. There is no action associated with this agenda item and the reader is referred to the video if unable to attend the meeting. The first formal action of City Council is anticipated on February 5, 2024 with the first reading of the rate ordinance. ATTACHMENTS: Presentation Slides "Stormwater Rate Study Update" CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: No action. ALTERNATIVES: 0 Take No Action 0 Refer to Committee 0 Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: city.f I mort F n s, e n Stormwater Rate Study Update BL)SAESS MEFFAG JANL)ARY 16, 2024 7 on Castle Hill Stormwater Outfall at Boat Haven (photo date 1/09/24) See January 8, 2024 Work shop at bgg�jgg�D�-J as, i, ni� '� i,.� tes,v� cleos, Under Council Archives Stormwater Utiliti, Stormwater Management Plan Updated 2019 For reference, available at ii r Thinking Long Term Thinking Long Term Staff was in the process of preparing to become a NPDES Phase 11 community. Department of Ecology determined that the City was under the population threshold. The City already implements many NPDES Phase 11 requirements for environmental protection. NPDES requirements include the following Establish a Public Outreach and Education Program Develop an illicit discharge detection program Develop a Construction Stormwater Management Program Develop a Post Construction Stormwater Quality Improvement Program Develop Housing Keeping and Management Program r �',. 1 Capital I Adjusted Projects $4.2 M $2.1 M ? Grants ($1.2 M) ? TOTALS $3.0 M $2.1 M Capital Plan assumes one debt issuance in 2025 for $3.0 M Note, Capital Plan needs updating as soon as the City becomes an NPDES Phase II Community. NPDES Phase II will drive the investment in making water quality improvements. i Rates and Charges Financial Solutions Consult ng Group Io rt °^ 0 f 1�1,1? 'dThe City in partnershipItGroup i,ownsen maintainrt rt It sr financial policies are met and revenue is collected level to operate sewer system as well as invest in capital improvements. Rate modeling provides recommended rate C-. �`levels f r Council tconsider adopting. Historically, r t for 5 -year increments. The rate model I 6 -year increments i future. itStor��I° III 'Rate 'R I I II $2.5 $2.0 $1.5 $1.0 $0.5 2024 2025 2026 2027 2028 2029 WMWO&M Expenses 6=md Debt Service 6iiiJ Rate -Funded Capital Revenue @ Existing Rates — –Revenue @ Proposed Rates o&1i1 bate $ 8-93 $15.98 $17.09 $18.29 $19.57 $20.94 $22.41 Capital Surcharge 6.00 - - - - - - Total $14.93 $15.98 $17.09 $18.29 $19.57 $20.94 $22.41 Change From Prior Year +$1.05 +$1..11 +$1.20 +$1.28 +$1.37 +$1.47 Percent Change IFrom Prior Year +7.0% +7.0% +7.0' +7.0% +7.0 +7.11°!9 Date increases needed to Keep up with risiing operatiing costs, cover debt service, and generate cash funding for capital program Policy Stormwater and Urban Forestry Should the City itd an urban forestry pr r i rate $0.50 to $1.00 per equivalent residential it City f Snoqualmie implemented r r like i Ip with growth. II IL II. " s, ii � o a u a II i e w a o 2 4. S t o w at e ii (,J ii b a o iw e s� II. i� v .. D i v i o -e $1,00 per month per equivalent residential unit would generate approximate r year. $0.50 wouldr r i l r year. Urban forestry reduces the impacts r r and thus the two programs r tied together. The programI for tree maintenanceI ti Policy How to Mitigate Financial Impacts? Aggressively pursue grants and low interest loans instead of bond market. Stormwater funding becomes available for environmental protection anf� generally not repair of existing systems This rate model assumes that 50% grants via EPA or Ecology will be received for separating stormwater from the sewer system on Lawrence Street. Continue to extend infrastructure life through maintenance investments. Promote growth in new connections. Multifamily #1 and infill #2 priority Connection fees help. Connection fees would generate approximately $50,000 per r® 'Fnterprise funds should not plan on grants. Grants only help future years in next rate analysis or help address unanticipated costs t in developmentf Low Impactl t stormwater procedures such as rain rdens. Address water quality impacts r i i the right f Stormwater Management Approach Urban Forestry Grants X x 0 x X 'I X •-f C t; U, eer quityscu re.1aiq,/fnap# 2,4314" TREE + EQUITY National Explorer SCORE IFee Eqiiiiy ,coy e H CANOPY 101WIN INDICAl'OH', Pruviry index 1'r rylw n pr,�ky Fle')We of Color Ct)jj:,j iia J ne r n p fo y n,. n I Inpul"Tic sdauon to disparity HE K Urban Forestry Grants Obtained focus on developing an Urban Forestry Plan and planting trees in under served areas of the City with low tree canopy IDY 114 ANN R, 112 F 0 R TS Stormwater Management Urban Forestry 1.4 SWRINWATER 4o TRESSSTRELPT Trees streets treatmentundeveloped right of ways, parks, and open space are locations where stormwater Stormwater Management Strategy Wetlands and Stormwater Much of the City's Open space is in the form of wetlands. Wetlands are integral to the City stormater system. Wetlands like Rainier, Wynonna, Froggy Bottoms, Kah Tail Lagoon, Chinese Gardens Lagoon, etc. are key storm water facilities. 2023 Stormwater and Street Improvements a� , 2, Add $1.00 per month to recommended rates to pay for an Urban Forestry Program Operations and Management including the following: Tree replacement Tree planting associated with stormwater management Wetlands and rain garden maintenance and management Education and outreach •IMAMNARM =,= 3, Update the Stormwater Management Plan as part of the next NPDES Phase 11 permitting cycle. Evaluate stormwater capital needs based on Comprehensive Plan outcomes and density projections. 4, Develop stormwater and Urban Forestry standards to promote density and infill while maintaining green space and protecting water quality in accordance with a new Urban Forestry Plan. Is your If Agenda written Do you item, public work, live, please comment or own a Type of state Public comment Written public comment is limited to 2350 characters (with spaces). If you for a If so, what is the Name Email business in public which exceed this amount, you will be unable to submit this form until your comment is 2350 Public subject of the Public Last updated (optional) (optional) City limits? comment one. characters or less. Hearing? Hearing? Wed Jan 10 2024 14:32:00 GMT-0800 Agenda EAR (Pacific Standard roge1955@ roge1955@ item Advisory Time) gmail.com gmail.com Yes specific Board What is the status of the applications to serve on the EAR advisory board? No PORT TOWNSEND CITY COUNCIL CONSENT AGENDA January 16, 2024 A. Approval of Bills, Claims and Warrants: • Vouchers 173566 through 173649 in the amount of $271,885.34 • Electronic Fund Transfers in the amount of $30,322.67 • January 5, 2024 Payroll Electronic Voucher in the amount of $237,490.10. B. Approval of Minutes: November 20, 2023 C. Appointments/Reappointments: Fort Worden PDA D. Council Committee Assignments E. ZEV Coop Group Membership Agreement and City Council Representative Designation F. General Government Wage Schedule Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF NOVEMBER 20, 2023 The Port Townsend City Council met in a Regular Session on the 20th day of November 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:01 pm. Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Aislinn Palmer, Owen Rowe, and Ben Thomas with Libby Wennstrom excused. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood , Finance and Technology Services Director Connie Anderson , People and Performance Director Cynthia Shaffer , Chief of Police Tom Olson , Public Works Director Steve King , Planning and Community Development Director Emma Bolin , and City Clerk Alyssa Rodrigues . There were no changes to the agenda. SPECIAL PRESENTATIONS Officer Swearing In Chief of Police Tom Olson swore in Officer Juan Vallejo. City Manager John Mauro provided the City Manager's Report which included Kearney St, Zero Emission Cooperative Launch, Lawrence St Test Block, Housing, Intergovernmental Collaborative Group, Comprehensive Plan, Healthier Together, and Golf Contract. November 20, 2023 City Council Business Meeting Page 1 of 8 DRAFT Public comment Julia Cochrane spoke about the Winter Welcoming Center. Stephen Schumacher spoke about Transportation Benefit District and tax. Debbie Jahnke spoke about Electric Vehicle Presentation/Ribbon Cutting and public transit. City Staff Response In response to Public Comment staff explained flexibility of core needs, Transportation Benefit District (TBD) fact sheet, Comprehensive Streets, funding, transportation types, and ADA Accessible. Approval of Bills, Claims and Warrants Approval of Minutes: October 9, 2023, October 16, 2023 Resolution 23-054 Setting the Time of a Public Hearing Regarding the Vacation of Fifteen - Foot -Wide Strip of Cass Street Adjoining the Grace Lutheran Church Property Facility Rental Fee Waiver for the Winter Warming Shelter at Pope Marine Authorize the City Manager to amend the Professional Service Contract with L&L Enterprises for the Library Restroom Remodel Project to an Amount Not To Exceed $90,000 and Execute Other Contracts Needed to Complete the Construction. Motion: Aislinn Palmer moved to approve the consent agenda. Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. PUBLIC HEARING Preliminary Budget for the City of Port Townsend, Washington, for the Fiscal Year Ending in December 31, 2024. November 20, 2023 City Council Business Meeting Page 2 of 8 DRAFT Mayor Faber reviewed the Public Hearing Rules of Procedure. Mr. Mauro introduced the Preliminary Budget for the City of Port Townsend, Washington, for the Fiscal Year Ending December 31, 2024. Finance and Technology Services Director Connie Anderson presented the Preliminary Budget for the City of Port Townsend, Washington, for the Fiscal Year Ending December 31, 2024 which included previous discussions, 2024 Proposed Budget Fund Summary, Transportation Benefit District, Banked Capacity, RCO Grants, Equipment Replacement Reserves, tax timeline, Seed funding, Forecast, Salary Schedule and FTE Count, Compensation Policy and Salary Schedule, Policy Considerations, Debt Management Policy, and Electronic Funds Policy. Council member Wennstrom arrived at 6:38pm. Ms. Anderson continued her presentation which included the Purchasing Policy Matrix, Authorizing FTE Changes by City Manager, 2023 Salary Schedule, and Code changes. Public Comment: There was no public comment. In response to Council's clarifying questions staff explained Council monthly stipends, Library Fund and Financial Sustainability. Mayor Faber closed the public testimony portion of the Hearing. Discussion ensued around Purchasing Policy, and street equipment. Motion: Monica MickHager moved to approve first reading of Ordinance 3325 Adopting the Budget for the City of Port Townsend, Washington, for the Fiscal Year Ending December 31, 2024. Ben Thomas seconded. Mayor Faber closed the Public Hearing. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3324 Fixing and Adopting 2024 Property Tax Levies for the General and Library Levy with a Total Increase of One Percent (1.00%) and a Voter -Approved Tax Levy for the Mountain View Commons Capital Improvements of $150,000 for the Unlimited Tax General Obligation Bonds Mayor Faber reviewed the Public Hearing Rules of Procedure. November 20, 2023 City Council Business Meeting Page 3 of 8 DRAFT City Manager John Mauro introduced Ordinance 3324. Ms. Anderson presented Ordinance 3324 Fixing and Adopting 2024 Property Tax Levies for the General and Library Levy with a Total Increase of One Percent (1.00%) and a Voter -Approved Tax Levy for the Mountain View Commons Capital Improvements of $150,000 for the Unlimited Tax General Obligation Bonds which included How Property Tax Works in Washington, State Max Rate, Taxable Property Valuations, Property Tax Detail, City of Port Townsend Levy Rates 2019-2024, and 2022 for 2023 Property Tax Recommendation. Public Comment: There was no public comment. Mayor Faber closed the public testimony portion of the Hearing. Discussion ensued around Washington property state tax system. Motion: Owen Rowe moved waive Council rules and approve Ordinance 3324 Fixing and Adopting 2024 Property Tax Levies for the General and Library Levy with a Total Increase of One Percent (1.00%) and a Voter -Approved Tax Levy for the Mountain View Commons Capital Improvements of $150,000 for the Unlimited Tax General Obligation Bonds Libby Wennstrom seconded. Discussion ensued around clear illustration of where property taxes go and what 1 % means. Mayor Faber closed the Public Hearing. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Compensation and Salary Survey Presentation Mr. Mauro introduced the Compensation and Salary Survey Presentation. People and Performance Director Cynthia Shaffer, Ms. Anderson, Mr. Mauro, and Public Sector Personnel Consultants President Matthew Weatherly presented the FY 2023 Compensation Study presentation which included Project Scope, Salary Survey Notes, Additional Survey Notes- Illustration, Salary Survey Highlights- Non -Rep, Salary November 20, 2023 City Council Business Meeting Page 4 of 8 DRAFT Survey Highlights- Represented, Pay Plan Updating, Goals, Internal Equity, and Step System. Public Comment: There was no public comment. Discussion ensued around the importance of paying appropriately, transparency, internal equity, and consistent structure. Motion: Monica MickHager moved to approve the 2024 Salary Grade Range and Compensation Policy and amending the Personnel Policy Manual. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Capital Budget Presentation Mr. Mauro introduced the Capital Budget Presentation. Public Works Director Steve King presented the Capital Budget Presentation which included Forecasting and Projecting, history, Capital Funds, categories, budget sheets, General Governmental Capital, Streets Capital, Water/Sewer Capital, Stormwater Capital, Arts Commission allocation line item, and Project Managers. In response to Council's clarifying questions staff explained standpipe coating. Public Comment: There was no public comment. Council discussed 1 % for Art, Pink House, old pictures, and budget packet. Ordinance 3326 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 Mr. Mauro introduced Ordinance 3326. Ms. Anderson presented Ordinance 3326 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 which included history, portion of tax sunsetting, request to extend, streamlining process, General Revenue, General Receipts, proposal, 2015 meeting minutes, and utilization of dollars. November 20, 2023 City Council Business Meeting Page 5 of 8 DRAFT In response to Council's clarifying questions staff explained argument for Utility Tax, Property Tax, Percentage of properties in City not paying property taxes, #3 in Ordinance, and having no sunset date. Public Comment: There was no public comment. Discussion ensued around 1.5% on General Fund history, end date vs. no date on tax, date being for whole Utility Tax, rates, looking at costs in another way, costing money to bring back, 1 % property tax increase, political decision, tax system needing to be fixed, bringing item back, tax equity issues, Community Services staffing, maintaining staff discussion, capital gains tax, and budget development process. Motion: Aislinn Palmer moved to approve first reading of Ordinance 3326 Related to Public Utility Taxes and Amending Port Townsend Municipal Code Section 5.84.030 including the amendment to strike item #3 of recitals. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Evans Vista Pro Forma, Final Design, and Next Steps Mr. Mauro introduced the Evans Vista Pro Forma, Final Design, and Next Steps. Planning and Community Development Director Emma Bolin, Ron Thomas, Principal, and Amos Callender, Associate Principle and Project Manager, Thomas Architecture Studios, Richard Berg, Local Architect and Morgan Shook, Director and James Kim, Project Manager, Econorthwest provided the Evans Vista Master Plan Pro Forma and Final Design which included What We Have Heard, Tonight's Request, Project Schedule, Meetings & Outreach, Site Plan- Recap, Conceptual Renderings, What the Master Plan Considers, Evans Vista Neighborhood Development Feasibility Analysis Findings, Evans Vista Process, Project Goals, Housing and Affordability Goals, Goals: How Much Would it Cost to Live Here?, Conceptual Uses, Starting point, analyze without subsidies, What Would it Cost Today to Build This?, What are the housing prices today? What are "market" prices today, Does it "Pencil"?, A Short Time Ago, Federal Reserve Responds by Raising the Cost of Borrowing, Housing is Highly Sensitive to Interest Rates, Would it Pencil Today?, Return to Pre -Pandemic Conditions?, Interest Rates Will Stay High for Several Years, Timing of Development is Challenging, Implications for RFP and Land Disposition, Time for Additional Pre - Development, Options for Near Term Actions, Case for Affordability Housing with LIHTC: Summary, City: Evans Vista Technical Advisory Group, Next Steps, Flexibility in Master Plan, Phasing Example, and Next steps... Strategies and Timelines. In response to Council's clarifying questions staff and consultants explained ratio of November 20, 2023 City Council Business Meeting Page 6 of 8 DRAFT rental/ownership, rental to condo ownership transition model, selling underlying land, AMI number, podium style construction reasoning, and developer selection. Public Comment: Jane Armstrong spoke about baseline without costs. In response to Public Comment staff and consultants explained costs included in number. Council discussed recommended action, Council involvement, and moving forward. Motion: Ben Thomas moved to approve Exhibit A, the final site design for the Evans Vista Master Plan so the Project Team can apply for subdivision entitlements. Aislinn Palmer seconded. Discussion ensued around Washington Department of Commerce having staff posted on their website, new housing being expensive, and the importance of preparing. Vote: motion carried unanimously, 7-0 by voice vote. Mayor Faber provided the Presiding Officer's Report which included Golf Course Lease timeline. Motion: Owen Rowe moved to authorize the extended timeline. Libby Wennstrom seconded. Motion: Owen Rowe amended his motion to bring the Golf Course Lease back in December. Libby Wennstrom seconded. Vote: motion carried unanimously, 7-0 by voice vote. Mayor Faber continued his Presiding Officers Report which included Chambers Upgrade in January and upcoming December meetings. November 20, 2023 City Council Business Meeting Page 7 of 8 DRAFT Deputy Mayor Howard asked about adoption of AWC legislative agenda or adopting City of Port Townsends own legislative agenda at upcoming meeting. Council member Rowe reported out on Port Townsend Film Studio meeting. Deputy Mayor Howard reported out on 150th Anniversary Proclamation at First Presbyterian Church. Mayor Faber reported on previous pool meeting and appreciation for community and staff attendance. There being no further business, the meeting adjourned at 9:36pm. Attest: Alyssa Rodrigues City Clerk November 20, 2023 City Council Business Meeting Page 8 of 8 111y (f port Townsen Submitted By: Mayor Faber Department: Mayor Agenda Bill AB24-012 Meeting Date: January 16, 2024 Agenda Item: VI.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: December 27, 2023 Contact Phone: 379-2980 SUBJECT: 1) Appointment of Andrew Cashin Position 4, Term Expires October 23, 2026) to Fort Worden PDA CATEGORY: BUDGET IMPACT: n/a ❑x Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council Included in Budget? Yes ❑ No ❑ SUMMARY STATEMENT: The Mayor is recommending the following appointments: 1) Appointment of Andrew Cashin Position 4, Term Expires October 23, 2026) to Fort Worden PDA ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Andrew Cashin (360) 302-0866 I2.csII2 i°.g ...iii % q ii Regarding Fort Worden PDA Board of Directors candidacy December 4, 2023 Dear Nominating Committee, I am writing to apply for membership of the Fort Worden PDA Board of Directors. I understand that the PDA has faced challenges and needs assistance in traversing the complex road back to sustainability. As someone who frequently enjoys the natural majesty of the state park and the cultural offerings of its partner organizations, I feel a responsibility to do what I can to help navigate through these challenging times and ensure that Fort Worden can be enjoyed to its fullest by myself, my family, and my community. I feel that my skillset, work experience, and passion for Fort Worden would provide a helpful perspective. My education and work experience have been largely focused on financial forecasting, which would be helpful —especially in the near-term—in steering the process toward financial self - sustainability. In particular, my current work in commercial real estate gives me valuable insight into lease agreements and the methodology with which shared expenses are typically allocated between various parties. I moved to Port Townsend with my wife and three young children three years ago. Fort Worden is an absolute treasure to our town and I feel very fortunate to live just blocks away. While family and work obligations prevent me from becoming as actively involved in this community as I would like, I see this as an opportunity to use my skillset to help in a cause that is important to me. Financial analysis is my area of expertise, but presuming that other board members have (or will have) skills and experiences complementary to mine, we should be able to collaboratively work together through the issues that the PDA currently faces. Thanks for your time and consideration. Best, Andy Cashin Andrew hin , a, .cas in aiLco �.uiul ul Alll:u'°m°°OFQ::,,A1l1..111111:111CY.VILIIIOti,15 Andrew Cashin is a CFA charterholder and finance professional. He has both entrepreneurial and advisory experience, having worked with real estate firms, consulted for development organizations, and advised the private sector. • Adept at understanding challenges faced by entrepreneurs and developing innovative solutions and financial products to address key gaps • Strong financial analysis experience, covering operational finance, modelling, pre- and post- due diligence, investment readiness, and valuation • Proven ability to work closely and effectively with management teams 1119 Paift near Minnesota, USA (ireirmnotely) Equity Commercial Management (1EGIM) www.ecm-mn.com • ECM is a boutique commercial real estate advisory and property management company located in Minnesota • Responsible for the financial management of the company, including property- and portfolio -level accounting, budgeting, reporting, and consulting • Works closely with property owners to analyze asset performance and evaluate existing and potential financial considerations • Advises ECM clients regarding financial forecasting and planning for individual assets and larger portfolios ?G,13 ?G,19 II:::'ouu°ndeir / Managing IPairti near Myanmar Sprouts • Founded and grew Sprouts, a health -food SME based in Myanmar, to 4 key strategic locations • Recruited and hired 100% local team, with 21 employees • Completed two rounds of investments, national and international, to position for next level of growth ?G,13 ?G,19 Co u°nsu 1fta Irnt Myanmar Independent �t:y..j'.III„iii.'f°.in! s...a iin.ql ...11l .11n.l'wrvy,lwk'g„llrm m.t.n:j a • (Undisclosed). Developed financial model for a large-scale multi -use real estate development project in Yangon. Advised client on optimal asset mix for development. Created presentation materials to assist client in fundraising • Indosole, LLC. Implemented financial controls and processes to manage financial workflow for this environmentally - focused footwear company. Developed a tracking/planning tool to manage working capital and inform team when to place factory orders with sufficient lead time to satisfy forecasted sales. • Emerging Markets Entrepreneurs: Business Incubator. Developed the financial model and business plan that was used to secure funding for the Myanmar SME incubator • GIZ. Analysis of tourism sector in Myanmar, culminating in recommendations on development partners to overcome existing obstacles to growth, especially how to support SME business in the tourism sector ?G111 ?G,13 II nvestirneu°nt A,ssocllate lirnslitoir Ilirmnlpact IFund www.insitorimpactasiafund.com • Performed financial analysis on over 50 potential social enterprise SME investment targets • Capital structuring for multiple impact -driven SME investments • Developed in-house tools to measure and compare social return on investment amongst portfolio companies across a variety of sectors • Sourcing, assessment, valuation, negotiation, and structuring of potential investment opportunities • Support to investee companies on business strategy °u ui 11 ?G111 lu°nvestr neu°nt Au°oallyst Ironwood Investments IReal Il state Minnesota, USA Developed financial models to forecast profitability of potential commercial Real Estate acquisition targets Created an in-house dynamic valuation tool to give current valuation estimates of portfolio properties using market rates of rents, NOI, broker commissions, operating expenses, and tenant improvement costs Oversaw the development process of a retail shopping center References available upon request Andrew hin , a, .cas ing ail,co I ndellxeu°ndeu°nt IMicirofi nau°nce Cou°nsu ftai nt Cambodia Various IIMIFIIs • First Finance MFI. Helped to manage the startup and development phase of Cambodia's first low-income housing MFI • VisionFund MFI. Consultant for VisionFund Cambodia's strategic development project • CREDIT MFI. Helped CREDIT scale its partnership with online funder kiva.org 1IIDUC ""I1111O • Northwestern University Dual Bachelor Degrees Evanston, IL, USA Economics and Mathematical Methods in the Social Sciences (MMSS) 2006 Thesis: "Determinants of the Profitability and Efficiency of Microfinance Institutions: An Empirical Analysis Using Panel Data from Latin America" • CFA Institute (Chartered Financial Analyst) CFA Charterholder Since 2013 Successfully passed Level 1, Level 2, and Level 3 exams • CCIM Institute (Certified Commercial Investment Manager) Member 2009 Successfully completed the following programs: —Financial Analysis for Commercial Investment Real Estate —Market Analysis for Commercial Investment Real Estate • GBCI (Green Business Certification Inc) LEED Accredited Professional 2009 Leadership in Energy and Environmental Design certified for the design and construction of energy efficient buildings References available upon request C4iillf ;TQC `iki/[1 +41L1T71= `(17 voirg� FIN # C{A Sl1STA , SfLCIY T C`'� ....... Meets 3:OOpm quarterly 2nd Tuesday at City Hall Council L(ar orr "1 6h04' rdkHag'f Name & Role Exp. Meets Bi -monthly 4:30pm 4th Tuesday at City Hall Owen Rowe, Chair (Elected Official) Pos. Name & Experience Exp. 1 Matt Miner 5/1/25 2 Jim Todd 5/1/26 3 Jennifer Rotermund 5/1/24 4 Pamela Adams 5/1/25 5 Rebecca Kimball 5/1/25 6 Russell Hill 5/1/24 7 Deborah Jahnke, Chair 5/1/24 C4iillf ;TQC `iki/[1 +41L1T71= `(17 voirg� FIN # C{A Sl1STA , SfLCIY T C`'� ....... Meets 3:OOpm quarterly 2nd Tuesday at City Hall Pos. Name & Role Exp. 1 Owen Rowe, Chair (Elected Official) N/A 2 VACANT 5/1/23 3 Cindy Finnie (At Large Position) 5/1/25 4 Katy Goodman (Recipient) 5/1/25 5 VACANT (Recipient) 5/1/24 6 Danielle McClelland (Recipient) 5/1/25 7 Denise Winter (Recipient) 5/1/25 8 VACANT 5/1/22 9 Kate Philbrick (Collector) 5/1/25 10 Natalie Maitland, Fort Worden PDA Designee (Collector) 5/1/26 11 Nathan Barnett (Collector) 5/1/24 12 Main Street Designee (Nonvoting) 5/1/24 13 Dana Petrick Chamber Designee (Nonvoting) 5/1/26 14 VACANT(Nonvoting) 5/1/20 HISTORIC FIN # C{A Sl1STA , SfLCIY T C`'� ....... Counll Lfarson. `°Manica`MrkNagr""""""„ os. Meets 3:OOpm 1 st Tuesday at City Hall Pos. Name Exp. TBD Kathleen Knoblock 5/1/26 Pos. Name Exp. 1 Catharine Robinson N/A 2 Earll Murman N/A 3 John Nowak N/A 4 Richard Jahnke N/A 5 VACANT N/A 6 VACANT N/A 7 VACANT N/A 8 VACANT N/A HISTORIC Counll Lfarson. `°Manica`MrkNagr""""""„ os. Meets 3:OOpm 1 st Tuesday at City Hall Pos. Name Exp. 1 Kathleen Knoblock 5/1/26 2 Michael D'Alessandro 5/1/26 3 Monica Mader 5/1/26 4 Walt Galitzki 5/1/24 5 Richard Berg, Chair 5/1/24 6 Craig Britton, Vice Chair 5/1/25 7 Kathleen Croston 5/1/25 06RARfAD SOR Meets Bi -monthly 1:OOpm 2nd Tuesday at the LLC os. Cl,d,UWILhi "serf' ft ii,,,,,,, hxp. 1 Meets 3:OOpm 1st Wednesday at City Hall Pos. Name Exp. 1 Kathie Meyer 5/1/26 2 Alexis Arrabito 5/1/26 3 Sheila Long 5/1/26 4 Cosmo Rapaport 5/1/24 5 Lindsey Wayland 5/1/25 6 VACANT 5/1/25 7 Joe Gillard 5/1/24 8 Dan Groussman j 5/1/25 9 Nhattaleah Nichols, Chair I5/1/24 06RARfAD SOR Meets Bi -monthly 1:OOpm 2nd Tuesday at the LLC os. Name hxp. 1 William C. "Chuck" Henry 5/1/25 2 Ellie Mathews 5/1/24 3 Jacqueline Mention, Chair 5/1/24 4 Diane Walker 5/1/26 5 Alyssa Fuehrer 5/1/26 6 Diana Grunow 5/1/26 7 David Tolmie 5/1/25 Meets 3:30pm 2nd Tuesday at the Gael Stuart Building Name City Council (Chair) Joanna Sanders, City Clerk Melody Eisler, Library Director John Polm, School District Superintendent School District Video Instructor Richard Durr, School District Representative , Citizen Representative CLIM�1'�'AC714�N CQMI�lT7E1:'{1,� , Meets bi-monthly 3:00 p.m. on 2nd Tuesday Pos. Name Pos. Name Exp. 1 Jefferson County BoCC ( Kate Dean) N/A 2 City Council (Owen Rowe) N/A 3 Jeff PUD (Jeff Randall - Vice Chair) N/A 4 Jefferson County Public Health (Laura Tucker) N/A 5 Jefferson Healthcare (Kees Kolff)- Chair N/A 6 Jeff. Transit (Nicole Gauthier/Sara Peck) N/A 7 Port of PT ( Carol Hasse/Eric Toews) N/A 8 PT Paper Corp. (Michael Clea) N/A 9 Cindy Jayne - Vice Chair 12/31/23 10 VACANT - At Large 12/31/24 11 David Wilkinson 12/31/25 12 VACANT 12/31/24 13 VACANT - At Large 12/31/24 14 Kate Chadwick (Policy) 12/31/23 15 Dave Seabrook 12/31/24 P1.ANIINIMCSC4N Meets 6:30pm 2nd & 4th Thursday at City Hall Pos. Name Exp. 1 Samantha Bair Jones 12/31/24 2 Neil Nelson 12/31/26 3 Rick Jahnke, Vice Chair 12/31/24 4 Viki Sonntag 12/31/26 5 Lois Stanford, Chair 12/31/25 6 Robert Doyle 12/31/25 7 Andreas Andreadis 12/31/24 Cl ftL 11r/[C 41V Lt t4..f . Meets as needed Pos. Name Exp. 1 VACANT 12/31/25 2 Troy Surber 12/31/24 3 VACANT 12/31/23 POW Council Liaison: Libby Wennstrom Meets at Fort Worden Commons B Pos. Name Exp. 1 Brad Mace 10/24/25 2 VACANT 10/24/25 3 David King 10/24/26 4 Andrew Cashin 10/24/26 5 John Begley 10/24/24 6 Steve Dowdell 10/24/24 7 Robert Davis 10/24/24 8 VACANT 10/24/22 9 10/24/25 10 10/24/25 11 10/24/25 111y (f port Townsen Submitted By: John Mauro Department: City Manager SUBJECT: Council Committee Assignments CATEGORY: ❑x Consent ❑ Resolution ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: Discussion Item Agenda Bill 24-014 Meeting Date: January 16, 2024 Agenda Item: VI.D ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 11, 2024 Contact Phone: 360-379-5048 BUDGET IMPACT: Expenditure Amount: $ ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council Included in Budget? Yes ❑ No ❑ SUMMARY STATEMENT: On January 2, 2024 Council discussed assignment of councilmembers to Council Committees, outside committees and advisory bodies. The result of the discussion is reflected in the changes and updates listed below. • Council member Wennstrom to Jefferson County Behavioral Health Committee • Council member Palmer to Jefferson County Board of Health • Addition of Jefferson County Fairgrounds Board with Council member Thomas • Council member Rowe to Lodging Tax Advisory Committee • Update of name changes • Council member MickHager to North Olympic Peninsula Resource Conservation and Development Council (NODC) • Removal of Affordable Housing Task Force ATTACHMENTS: 1. Council Committee Assignments 2. Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: None RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents approval of the Council Committee and outside committee positions with the following changes and updates: • Council member Wennstrom to Jefferson County Behavioral Health Committee • Council member Palmer to Jefferson County Board of Health • Addition of Jefferson County Fairgrounds Board with Council member Thomas • Council member Rowe to Lodging Tax Advisory Committee • Updates of name changes • Council member MickHager to North Olympic Peninsula Resource Conservation and Development Council (NODC) • Removal of Affordable Housing Task Force ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: COUNCIL COMMITTEE ASSIGNMENTS Updated January 10, 2024 COUNCIL STANDING COMMITTEES Infrastructure and Development (1St Wed. 3pm Virtual/Chambers)---------------------- DF, MM, AP Culture and Society (2nd Wed. at 3pm, Virtual/Chambers)---------------------------------AH, OR, BT Finance and Budget (3,d Wed. 3pm / Virtual/Chambers)-----------------------------------LW, AH, MM Intergovernmental Collaborative Group (Board of Commissioners) ---------- Council of the Whole CITY BODIES WITH COUNCIL REPRESENTATIVES Alternative Electric Management Committee --------------------------------------------------Unassigned Lodging Tax Advisory Committee (LTAC)----------------------------------------------------------------- OR OUTSIDE BODIES WITH COUNCIL REPRESENTATIVES Economic Development North Olympic Peninsula Resource Conservation & Development Council (NODC)------------ MM Health Jefferson County Board of Health----------------------------------------------------------------------------AP Jefferson County Developmental Disabilities Advisory Board ---------------------------------------- OR Jefferson County Clean Water District Advisory Council ----------------------------------------------- MM Jefferson County Behavioral Health Committee---------------------------------------------------------- LW Jefferson County Solid Waste Facilities Task Force ---------------------------------------------------- OR Housing HousingFund Board----------------------------------------------------------------------------------------AH, AP Infrastructure Public Infrastructure Board ------DF Law and Justice Jefferson County/Port Townsend Regional Emergency Planning Committee --------------------MM Transportation Jefferson Transit Authority Board----------------------------------------------------------------------- BT, DF Peninsula Regional Transportation Planning Organization Executive Board ------------BT (DF Alt) Surface Transportation Block Grant (STBG) Selection Committee ------------------------------------DF Other Climate Action Committee------------------------------------------------------------------------------------- OR Jefferson County/City of Port Townsend LEOFF I Retirement/Disability Board -------------------DF JeffCom Administrative Board------------------------------------------------------------------------------ Staff OlyCAP Board of Directors------------------------------------------------------------------------------------ AH Joint Growth Management Steering Committee ------------------------------------------------AP, DF, BT Jefferson County FEMA funds (Dove House Advocacy Services, administrative agency) ------AP Port Townsend Main Street HUD Loan Committee------------------------------------------------------ AH CreativeDistrict-------------------------------------------------------------------------------------------------- OR Fort Worden Public Development Authority--------------------------------------------------------------- LW Jefferson Broadband Action Team------------------------------------------------------------------------- LW Team Jefferson Economic Development Council (EDC) ----------------------------------------------- MM Jefferson County Fairgrounds Board-------------------------------------------------------------------------BT C4iillf ;TQC `iki/[1 +41L1T71= `(17 voirg� FIN # C{A Sl1STA , SfLCIY T C`'� ....... Meets 3:OOpm quarterly 2nd Tuesday at City Hall Council L(ar orr "1 6h04' rdkHag'f Name & Role Exp. Meets Bi -monthly 4:30pm 4th Tuesday at City Hall Owen Rowe, Chair (Elected Official) Pos. Name & Experience Exp. 1 Matt Miner 5/1/25 2 Jim Todd 5/1/26 3 Jennifer Rotermund 5/1/24 4 Pamela Adams 5/1/25 5 Rebecca Kimball 5/1/25 6 Russell Hill 5/1/24 7 Deborah Jahnke, Chair 5/1/24 C4iillf ;TQC `iki/[1 +41L1T71= `(17 voirg� FIN # C{A Sl1STA , SfLCIY T C`'� ....... Meets 3:OOpm quarterly 2nd Tuesday at City Hall Pos. Name & Role Exp. 1 Owen Rowe, Chair (Elected Official) N/A 2 VACANT 5/1/23 3 Cindy Finnie (At Large Position) 5/1/25 4 Katy Goodman (Recipient) 5/1/25 5 VACANT (Recipient) 5/1/24 6 Danielle McClelland (Recipient) 5/1/25 7 Denise Winter (Recipient) 5/1/25 8 VACANT 5/1/22 9 Kate Philbrick (Collector) 5/1/25 10 Natalie Maitland, Fort Worden PDA Designee (Collector) 5/1/26 11 Nathan Barnett (Collector) 5/1/24 12 Main Street Designee (Nonvoting) 5/1/24 13 Dana Petrick Chamber Designee (Nonvoting) 5/1/26 14 VACANT(Nonvoting) 5/1/20 HISTORIC FIN # C{A Sl1STA , SfLCIY T C`'� ....... Counll Lfarson. `°Manica`MrkNagr""""""„ os. Meets 3:OOpm 1 st Tuesday at City Hall Pos. Name Exp. TBD Kathleen Knoblock 5/1/26 Pos. Name Exp. 1 Catharine Robinson N/A 2 Earll Murman N/A 3 John Nowak N/A 4 Richard Jahnke N/A 5 VACANT N/A 6 VACANT N/A 7 VACANT N/A 8 VACANT N/A HISTORIC Counll Lfarson. `°Manica`MrkNagr""""""„ os. Meets 3:OOpm 1 st Tuesday at City Hall Pos. Name Exp. 1 Kathleen Knoblock 5/1/26 2 Michael D'Alessandro 5/1/26 3 Monica Mader 5/1/26 4 Walt Galitzki 5/1/24 5 Richard Berg, Chair 5/1/24 6 Craig Britton, Vice Chair 5/1/25 7 Kathleen Croston 5/1/25 06RARfAD SOR Meets Bi -monthly 1:OOpm 2nd Tuesday at the LLC os. Cl,d,UWILhi "serf' ft ii,,,,,,, hxp. 1 Meets 3:OOpm 1st Wednesday at City Hall Pos. Name Exp. 1 Kathie Meyer 5/1/26 2 Alexis Arrabito 5/1/26 3 Sheila Long 5/1/26 4 Cosmo Rapaport 5/1/24 5 Lindsey Wayland 5/1/25 6 VACANT 5/1/25 7 Joe Gillard 5/1/24 8 Dan Groussman j 5/1/25 9 Nhattaleah Nichols, Chair I5/1/24 06RARfAD SOR Meets Bi -monthly 1:OOpm 2nd Tuesday at the LLC os. Name hxp. 1 William C. "Chuck" Henry 5/1/25 2 Ellie Mathews 5/1/24 3 Jacqueline Mention, Chair 5/1/24 4 Diane Walker 5/1/26 5 Alyssa Fuehrer 5/1/26 6 Diana Grunow 5/1/26 7 David Tolmie 5/1/25 Meets 3:30pm 2nd Tuesday at the Gael Stuart Building Name City Council (Chair) Joanna Sanders, City Clerk Melody Eisler, Library Director John Polm, School District Superintendent School District Video Instructor Richard Durr, School District Representative , Citizen Representative CLIM�1'�'AC714�N CQMI�lT7E1:'{1,� , Meets bi-monthly 3:00 p.m. on 2nd Tuesday Pos. Name Pos. Name Exp. 1 Jefferson County BoCC ( Kate Dean) N/A 2 City Council (Owen Rowe) N/A 3 Jeff PUD (Jeff Randall - Vice Chair) N/A 4 Jefferson County Public Health (Laura Tucker) N/A 5 Jefferson Healthcare (Kees Kolff)- Chair N/A 6 Jeff. Transit (Nicole Gauthier/Sara Peck) N/A 7 Port of PT ( Carol Hasse/Eric Toews) N/A 8 PT Paper Corp. (Michael Clea) N/A 9 Cindy Jayne - Vice Chair 12/31/23 10 VACANT - At Large 12/31/24 11 David Wilkinson 12/31/25 12 VACANT 12/31/24 13 VACANT - At Large 12/31/24 14 Kate Chadwick (Policy) 12/31/23 15 Dave Seabrook 12/31/24 P1.ANIINIMCSC4N Meets 6:30pm 2nd & 4th Thursday at City Hall Pos. Name Exp. 1 Samantha Bair Jones 12/31/24 2 Neil Nelson 12/31/26 3 Rick Jahnke, Vice Chair 12/31/24 4 Viki Sonntag 12/31/26 5 Lois Stanford, Chair 12/31/25 6 Robert Doyle 12/31/25 7 Andreas Andreadis 12/31/24 Cl ftL 11r/[C 41V Lt t4..f . Meets as needed Pos. Name Exp. 1 VACANT 12/31/25 2 Troy Surber 12/31/24 3 VACANT 12/31/23 POW Council Liaison: Libby Wennstrom Meets at Fort Worden Commons B Pos. Name Exp. 1 Brad Mace 10/24/25 2 VACANT 10/24/25 3 David King 10/24/26 4 Andrew Cashin 10/24/26 5 John Begley 10/24/24 6 Steve Dowdell 10/24/24 7 Robert Davis 10/24/24 8 VACANT 10/24/22 9 10/24/25 10 10/24/25 11 10/24/25 111y (f port Townsen Submitted By: Mayor Faber Department: Mayor Agenda Bill AB24-015 Meeting Date: January 16, 2024 Agenda Item: VI.E Z Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 11, 2024 Contact Phone: 379-2980 SUBJECT: 1) Appointment of Council member Owen Rowe to the ZEV Coop CATEGORY: BUDGET IMPACT: n/a Z Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: Included in Budget? Yes ❑ No ❑ The City of Port Townsend is a member of this new carshare program, the ZEV Coop (Zero Emission Vehicle Cooperative), which uses Chevy Bolt electric vehicles (one an electric utility vehicle). The vehicles are located at the Chamber of Commerce on Sims Way and at OlyCAP's 7t" Haven on Sheridan. City staff can use this new fleet as part of the City's work, which is likely to save cost given the low fees as a member. The City also encourages personal use outside of work (not paid for by the City, but likely very cost competitive compared to the cost of owning a car). More about the program can be found here: ,,t s-//ZeV.,,,c0op.Z. The Mayor is recommending the following appointments: 1) Appointment of Council member Owen Rowe to the ZEV Coop ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action Z Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: city0f port Tolwnsen Submitted By: Cynthia Shaffer Department: Human Resources Agenda Bill 23-016 Meeting Date: January 16, 2024 Agenda Item: VII.F 9 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 10, 2024 Contact Phone: 360-379-5045 SUBJECT: Adopting Classification Schedule for Represented Employees iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliilililI CATEGORY: BUDGET IMPACT: ❑x Consent ❑ Resolution Expenditure Amount: $0 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: Discussion Item ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: The City and Teamsters Local Union No. 589 have agreed to update some Public Works position titles for greater consistency across Public Works divisions: • Fleet Technician Apprentice and Wastewater Treatment/Compost Operator Apprentice will become Maintenance Worker Apprentice; • Maintenance Worker I, Fleet Technician I, and Wastewater Treatment/Compost Operator I will become Maintenance Worker; • Maintenance Worker 11, Fleet Technician 11, and Wastewater Treatment/Compost Operator 11 will become Operator I; and • Maintenance Worker III (Lead), Fleet Technician III (Lead), and Wastewater Treatment/Compost Operator III (Lead) will become Operator II. These changes will apply to positions in Water Treatment, Water Distribution, Water Distribution/Treatment, Wastewater Treatment/Compost, Facilities, Parks, Fleet, and Streets/Stormwater/Sewer. The proposed changes are to titles only, not classification placement or pay ranges. ATTACHMENTS: 1. Employee Position Classification Schedule 2. General Government 2024 CBA Salary Classification Schedule CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of changes to the General Government 2024 Salary Classification Schedule. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: CITY OF PORT TOWNSEND NON-BARGAINING EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Elected Officials 2024 Budget Classification Minimum Maximum Positions Mayor $ 12,900 $ 12,900 1.00 Councilmembers $ 8,700 $ 8,700 6.00 Non Represented Employees Range Classification Step 1 Step 9 Positions City Manager $ 166,000 $ 205,917 1.00 31 City Attorney $ 146,591 $ 181,773 1.00 31 Chief of Police $ 146,591 $ 181,773 1.00 30 Public Works Director $ 139,610 $ 173,117 1.00 30 Finance and Technology Director $ 139,610 $ 173,117 1.00 29 Planning & Community Development Director $ 132,962 $ 164,873 1.00 29 Parks & Rec Strategy Director (Limited Term) $ 132,962 $ 164,873 1.00 28 Parks, Recreation & Community Services Director $ 126,631 $ 157,022 0.00 28 Deputy Police Chief $ 126,631 $ 157,022 1.00 28 Deputy Public Works Director/City Engineer $ 126,631 $ 157,022 1.00 27 Director of People & Performance $ 120,601 $ 149,545 1.00 26 Assistant City Engineer $ 114,858 $ 142,424 1.00 25 Prosecuting Atty/Asst City Attorney $ 109,388 $ 135,642 0.00 25 Human Resources Manager $ 109,388 $ 135,642 0.00 25 Communications & Marketing Director $ 109,388 $ 135,642 0.00 24 Planning Manager $ 104,179 $ 129,182 1.00 24 Civil Engineer III $ 104,179 $ 129,182 1.00 24 Public Works Operations Manager- Streets $ 104,179 $ 129,182 1.00 24 PW Ops Manager- Water $ 104,179 $ 129,182 1.00 24 PW Ops Manager - WWTP $ 104,179 $ 129,182 1.00 23 Library Director $ 99,218 $ 123,031 1.00 23 Finance Manager $ 99,218 $ 123,031 1.00 23 Building Official $ 99,218 $ 123,031 1.00 23 Project Manager III $ 99,218 $ 123,031 0.00 22 Parks & Facilities Manager $ 94,494 $ 117,172 1.00 22 Communications & Marketing Manager $ 94,494 $ 117,172 1.00 22 Civil Engineer II $ 94,494 $ 117,172 0.00 22 Accounting Manager $ 94,494 $ 117,172 1.00 22 City Clerk $ 94,494 $ 117,172 1.00 21 Project Manager II $ 89,994 $ 111,593 2.00 20 Library Manager - Public & Tec Svs $ 85,709 $ 106,279 1.00 20 Library Manager - Youth Services $ 85,709 $ 106,279 1.00 20 Senior Planner $ 85,709 $ 106,279 1.00 20 Civil Engineer 1 $ 85,709 $ 106,279 0.00 20 Finance & Budget Analyst $ 85,709 $ 106,279 0.00 20 Long Range Planner (Limited Term) $ 85,709 $ 106,279 1.00 19 Project Manager 1 $ 81,627 $ 101,218 0.00 18 Civil Engineer EIT $ 77,740 $ 96,398 0.00 17 Public Records Officer $ 74,038 $ 91,808 1.00 17 Human Resources Specialist or Generalist $ 74,038 $ 91,808 1.00 17 Executive Assistant to City Manager $ 74,038 $ 91,808 1 0.00 16 Payroll and Benefits Administrator $ 70,513 $ 87,436 1.00 16 Deputy City Clerk $ 70,513 $ 87,436 0.00 16 Legal Assistant $ 70,513 $ 87,436 0.00 16 Legal Assistant/Deputy Clerk $ 70,513 $ 87,436 1.00 15 Executive Assistant to Chief of Police $ 67,155 $ 83,272 0.00 10 1 Navigator (Limited Term) $ 52,618 $ 65,246 1.00 Hourly Part -Time Positions 12 Human Resources Assistant $ 27.89 $ 34.58 0.50 12 Associate Librarian $ 27.89 $ 34.58 0.00 10 Library Associate $ 25.30 $ 31.37 0.54 5 Library Assistant $ 19.82 $ 24.58 3.51 5 Library Assistant Substitute $ 19.82 0.50 3 Library Courier $ 17.98 $ 22.29 1.00 1 Library Page $ 16.31 $ 20.22 0.30 Reserve and Seasonal Positions ** Seasonls not included in Total FTE count Reserve Police Officers, commissioned $ 37.79 1.00 Reserve Police Officers, noncommissioned $ 25.00 0.35 Seasonal Workers $ 16.31 $ 20.22 2.00 Total Non -Represented Employees 41.70 CITY OF PORT TOWNSEND UNCLASSIFIED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Non -Represented Classification Minimum I Maximum Positions Grants Coordinator to be determined 1.00 Union/Represented Classification Minimum I Maximum Positions City Electrician to be determined 1.00 City Custodial I to be determined 1 1.00 Total Unclassified Employees 3.00 CITY OF PORT TOWNSEND UNION/REPRESENTED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2024, Salary Schedule effective January 1, 2024 Classification Union/Represented Employees Classification Title Minimum/hrMaximum/hr *1 Positions 31 IT Network Administrator $ 45.43 $ 51.56 1.00 29.5 Accountant $ 39.17 $ 44.45 0.00 29.3 Associate Planner $ 37.80 $ 45.73 1.00 29.3 GIS III $ 37.80 $ 45.73 0.00 29 Crew Chief $ 37.08 $ 42.12 2.00 25 IT Technical Support $ 36.40 $ 41.38 1.00 23 Building Inspector $ 35.54 $ 40.37 1.00 23 Code Compliance Officer $ 35.54 $ 40.37 1.00 23 Public Works Inspector $ 35.54 $ 40.37 1.00 23 Crew Chief Apprentice $ 35.54 $ 40.37 0.00 23 GIS II $ 35.54 $ 40.37 1.00 21 Ma4ite, ia�iGe �M)r[er I l d (Lead) ) Operator I I $ 34.49 $ 39.18 4....3 21 F Il eet TeGh iiq uG lia�i I l d (Lead) $ 34.49 $ 39.18 :i 21 WastewateIireatui'u pit/(;oFnIDest 0Der ter IId (Lead) .). $ 34.49 $ 39.18 1. 21 Police Records Lead $ 34.49 $ 39.18 1.00 19 Assistant Planner $ 33.93 $ 38.53 0.00 19 Finance Specialist $ 33.93 $ 38.53 1.00 19 Land Use Specialist $ 33.93 $ 38.53 0.00 19 Project Accounting Specialist $ 33.93 $ 38.53 1.00 19 Purchasing/Contracts Specialist $ 33.93 $ 38.53 0.00 17 Mechanic $ 32.94 $ 37.42 0.00 15 Ma4ite, iao Ge �M)r[er I; Q)eirator $ 32.21 $ 36.44 1 3,2...°13.2 15 F I� eet 1 eGh iiq uGlia� I, $ 32.21 $ 36.44 1:00 15 Wastewater QIDgr ter I I. $ 32.21 $ 36.44 2:00 13 Finance Tech III $ 29.04 $ 32.97 1.00 13 Police Clerk $ 29.04 $ 32.97 1.00 13 Public Works/Engineering Support Specialist III $ 29.04 $ 32.97 0.00 13 Permit Technician III $ 29.04 $ 32.97 0.00 11 Parks, Rec & Comm Services Admin Support Spec $ 26.97 $ 30.53 0.00 11 Public Experience Liaison $ 26.97 $ 30.53 3.00 11 Utility Billing / Collection Specialist $ 26.97 $ 30.53 1.00 11 Permit Technician II $ 26.97 $ 30.53 1.00 11 GIS 1 $ 26.97 $ 30.53 0.00 9 Community Services Officer $ 26.48 $ 30.28 1.00 9 Finance Tech 11 $ 26.48 $ 30.28 0.00 9 Maintenance Worker d $ 26.48 $ 30.28 5.00 9 Peet 1@G4u4u� al I, $ 26.48 $ 30.28 0.00 9 Wastewater QIDgr ter I. $ 26.48 $ 30.28 0.00 9 Permit Technician 1 $ 26.48 $ 30.28 1.00 9 Public Works/Engineering Support Specialist 11 $ 26.48 $ 30.28 0.00 7 Maintenance Worker Apprentice $ 25.61 $ 29.09 0...1.0 7 I p reii lwGe $ 25.61 $ 29.09 0.00 7 Wastewater OIDer 1er pl911' 41liG@ $ 25.61 $ 29.09 :1.02 7 GIS Apprentice $ 25.61 $ 29.09 0.00 7 Administrative Assistant $ 25.61 $ 29.09 0.00 7 Public Works Administrative Assistant $ 25.61 $ 29.09 0.00 Police Officer $ 37.79 $ 43.37 12.00 Sergeant $ 48.58 $ 53.14 3.00 Total Union/Represented Employees -max pay does not include longevity or other premiums as maybe applicable [TOTAL CITY POSITIONS (Excluding Elected Officials, Seasonals & Reserve Officers) 64.20 108.90 City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024 APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised Dec. 4, 2024 Grade/ Union Salary Job Titles Step A B C D E Step Classification 3 No Positions Assigned 15.73 16.06 16.58 17.02 17.50 320 5 No Positions Assigned 20.95 21.59 22.22 22.86 23.52 7 • Admin Assistant • Finance Tech I • Maintenance Worker Apprentice • Parks • Water Distribution • Water Treatment 400 25.61 26.40 27.22 28.08 29.09 • Streets/Stormwater/Sewer • Facilities Wastewater Treatment/Compost Q-Iineratoii: p.pi. e gee Fleet Il::eohnw6an ry pi%nflre • GISApprentice 100 9 • Maintenance Worker 14: • Facilities • Parks • Streets/Stormwater/Sewer • Water Treatment • Water Distribution • Water Treatment/Distribution 26.48 27.37 28.27 29.19 30.28 Wastewater Treatment/Compost Q�peratoiry Fleet 1G e hnwGlain 14 • Finance Tech II • Permit Technician I • PW/Engineering Support Specialist II • Community Services Officer • Public Experience Liaison • Parks, Rec. & Comm. Service Admin Support 110 11 • Utility Billing / Collections Specialist 26.97 27.87 28.77 29.65 30.53 • Permit Technician II • GIS I 420 13 • Finance Tech III • Police Clerk 29.05 29.76 30.51 31.27 32.97 • Public Works/Engineering Support Specialist III • Permit Technician III 120 15 • Mao mein in e ... . ry 41-(.)Inei'atoiry II: • Parks • Streets/Stormwater/Sewer • Water Distribution 32.21 33.19 34.17 35.19 36.45 • Water Treatment • Water Treatment/Distribution • Facilities Wastewater Treatment/Compost Q�peratoiry H Fleet :p::.e IhinuGlan-H 160 17 • Mechanic 32.93 34.01 35.09 36.23 37.42 430 19 • Assistant Planner 33.93 35.01 36.13 37.23 38.53 • Land Use Specialist • Finance Specialist • Project Accounting Specialist • Purchasing/Contracts Specialist City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024 APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised Dec. 4, 2024 Grade/ Union Salary Job Titles Step A B C D E Ste Classification 140 21 • M6ntenanee VVofkef44-(t-ead)-(.)I�Deii'atoii, II II : 34.50 35.61 36.76 37.90 39.18 • Parks • Facilities • Streets/Stormwater/Sewer • Water Distribution • Water Treatment • Water Treatment/Distribution Wastewater Treatment/Compost Qliperai ury M.. (14 o ) Fleet ::1G eGhniG4n II 1414 440 23 • Building Inspector 35.53 36.63 37.76 39.03 40.37 • Public Works Inspector • Crew Chief Apprentice • Parks • Water Distribution • Water Treatment • Streets/Sewer/Stormwater • Wastewater Treatment/Compost • Fleet • Facilities • Code Compliance Officer •GIS II 445 25 • IT Technical Support 36.39 37.57 38.76 39.96 41.38 27 No Positions Assigned 38.33 39.13 39.93 40.77 41.60 150 29 • Crew Chief: 37.08 38.28 39.49 40.73 42.11 • Water Distribution • Water Treatment • Wastewater Treatment/Compost • Fleet • Facilities • Parks • Streets/Storm/Sewer • Associate Planner 450 29.3 37.80 39.46 41.10 43.41 45.73 .GIS III 435 29.5 • Accountant 39.17 40.34 41.54 42.99 44.44 355 31 • IT Network Administrator 45.43 46.55 47.71 48.77 51.56 111y (f port Townsen Submitted By: Steve King and Emma Bolin Department: Planning and Community Agenda Bill AB24-017 Meeting Date: January 16, 2024 Agenda Item: VILA ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 10, 2024 Development and Public Works Contact Phone: 360-379-5090 SUBJECT: Cass Street Vacation Public Hearing and adoption of Resolution 24-002 to vacate portions of Cass Street including land exchange in accordance with term sheet with Grace Lutheran Church. CATEGORY: ❑ Consent ❑x Resolution Staff Report ❑ Ordinance BUDGET IMPACT: Expenditure Amount (2024): N/A Included in Budget? Yes ❑x No ❑ Contract Approval ❑ Other: Motion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 3 - Establish systems to support diverse housing options Cost Allocation Fund: SUMMARY STATEMENT: Due to a legal ad noticing error, staff recommended that the public hearing initiated on January 2nd, 2024 remain open to allow adequate notice for the continued hearing on January 16, 2024. By Resolution 22-038, Council directed City staff to hire the consultants needed to prepare the Cherry Street property for sale and to explore marketing options. Staff also discussed several options with the Council, during the September 19, 2022 City Council meeting and the August 8, 2022 workshop. These options all recognized the need to resolve parking and access concerns over historic use of the City property for Grace Lutheran Church. The City Council authorized a term sheet related to the land exchange, which will benefit the public at the October 16, 2023 City Council meeting. This term sheet includes the following principles: • The church objective for providing parking on their property have been met. This was made possible by proposing vacation of a 15 ft strip of Cass Street. • Parking on Cass Street is available to the public at any time. • Access and utility easements serve as joint access and utility easements serving both the Church and any development on the City property. • For the value of the City granting an easement and vacating a portion of Cass Street, the Church will deed an equivalent value of property from two lots located above Cass Street and along the City property. This will expand the City's ownership and provide more area available for housing. The Church's access easement connects the proposed parking and existing ADA parking stalls on the Church's property. The developer of housing on the City property will be required to pave the access easement and Cass Street. This requirement would exist regardless of this agreement in order to fully develop the City property. The term sheet proposes that the Church has one year to make their improvements for the parking lot retaining wall and landscaping once notice to vacate is issued. The right of way vacation approval is one of the first steps in satisfying the principles of the term sheet. Given that the right of way vacation process involves Council action and a public hearing, the remaining work identified in the term sheet cannot be completed until a resolution setting forth the requirements for vacation is set. This is a City initiated right of way vacation. The attached staff report analyzes City Code related to the right of way vacation process. City staff find that there is substantial public benefit for the right of way vacation because the Church has agreed to deed equivalent value of property to the City and the additional property to be deeded to the City will allow for future housing. If the City Council approves this resolution, an ordinance ratifying the vacation will be prepared once all the conditional requirements for vacation have been met. Staff recommends the City Council hold a public hearing and consider the attached resolution formalizing approval of the vacation and associated process. ATTACHMENTS: Attachment 1: Resolution 24-002 Exhibit A: Cass Street Vacation Staff Report and Signed Term Sheet with Grace Lutheran Church CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Continue the public hearing initiated January 2, 2024 and then move to approve Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance When All Conditions Are Met. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-002 RESOLUTION NO. 24-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, SETTING THE CONDITIONS TO VACATE A PORTION OF CASS STREET AND DIRECTING THE CITY MANAGER TO PREPARE THE VACATION ORDINANCE WHEN ALL CONDITIONS ARE MET WHEREAS, the City of Port Townsend initiated a partial vacation of a portion of Cass Street; and WHEREAS, the City of Port Townsend City Council approved a term sheet with Grace Lutheran Church for land exchange on October 16, 2023; and WHEREAS, the City proposes to exchange the vacated portion of Cass Street for additional property to be deeded to the City from Grace Lutheran Church consistent with the approved terms sheet; and WHEREAS, Port Townsend Municipal Code 12.20.040 governs the administration of street vacations; and WHEREAS, the City published notice of the proposed vacation in the City's official newspaper; and WHEREAS, the City Council conducted a public hearing on January 2, 2024; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend, Washington, that the City Council adopts the findings, conclusions, and conditions presented in the Development Services Department Recommendation (Exhibit A). Upon completion of the conditions listed in Exhibit A, the Council directs the City Manager to prepare and present the vacation ordinance to the City Council for final passage and recording. ADOPTED by the City Council of Port Townsend, Washington, at a regular meeting thereof, held this 16th day of January 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney of PO I t �ti��NC��� I-Oiwnsend Proposed Findings of Fact and Conclusions of the City Council Page 1 of 5 Planning & Community Development Department 250 Madison St., Suite 3 Port Townsend, WA 98368 360-379-5095 PROPOSED FINDINGS OF FACT AND CONCLUSIONS OF THE CITY COUNCIL Date: December 27, 2023 Subject: Street Vacation Application, File No. LUP23-063 Grace Lutheran Church After respectful consideration of the above -referenced application, and after timely notification and hearing, the City Council makes the following findings and conclusions: FINDINGS OF FACT b trod u rti on The City has sponsored a petition for a partial street vacation for a portion of Cass Street right-of-way on the western side of Cass Street (Tract C) adjoining Grace Lutheran Church (herein called "the Church") so the Church can construct a retaining wall for their parking lot below Cass Street. Grace Lutheran Church owns the abutting property to the proposed vacation area. The church also owns the property on the opposing side of Cass Street, which is not proposed for vacation. 2. In exchange for the requested vacation and a conveyance of a portion of the Cherry Street property for parking along the north of the building (Tract A) and an easement for joint access and utility easement, (Tract B), the Church will deed to the City a portion of its property (Tract D) to the northeast of Cass Street under the public benefit principal. The public benefit is based on an approximate equal value exchange and the City's acceptance of Tract D will improve the viability of building housing on the Cherry Street property. The corresponding benefit of equal value to the Church is to faciliate parking on their property. Both parties have determined fair value and mutual consideration. The right of way vacation ordinance is conditioned on completing a purchase and sale agreement and closing of Tract D. (ExhibitA Map ofproposed vacation and off -setting dedication). PTMC 12.20.040 - Street Vacation Administration 3. The procedures and review criteria for street vacations are found in Port Townsend Municipal Code (PTMC) 12.20. PTMC 12.20.040 sets out the administrative requirements for processing of a street vacation request. Notice of the application was provided to all parties specified by City code, including Public Works, Police, Emergency Service Providers and other franchise utility operators. No comments were received in response to the application notice. Notice of the January 2nd 2024 public hearing before the City Council was provided. Proposed Findings of Fact and Conclusions of the City Council Page 2 of 5 4. Public Works and Planning and Community Development staff has reviewed petitioner's request. While partial street vacations are generally discouraged, staff considers the unique circumstances of this vacation and exchange as providing several public benefits that merit approval. Key benefits include: more efficient parking; enhanced neighborhood character; and, because an exchange of property will occur as part of the vacation, the result will be an increase in developable area for housing on adjacent City property. Details on the public benefits as determined by staff are detailed below. 5. The City will retain utility easements for the purpose of water and sewer lines existing in the right of way. The City water line crosses the City Property and may need to be relocated associated with future development. Relocation of the waterline will be at the City or assign's expense. A utility easement for the water line will be retained in favor of the City as a public main. 6. If approved, standard Council conditions for the vacation requires the Church to incorporate the vacated portion of Cass Street into their adjoining lot on parcel 965700704 prior to finalizing vacation Ordinance. The procedure for completing this will involve submittal and approval of a Lot Line Adjustment application by the Planning & Community Development Department (DSD). Since this vacation request involves a property exchange, the standard code requirement to obtain a fair market property appraisal can be waived as detailed in Finding No. 10, below. 7. If approved, this vacation should be conditioned on the Church effectuating the Terms Sheet as signed on October 23, 2023 which requires that the Church convey Tract D to the City as part of a Lot Line Adjustment and transfer of property by deed. PTMC 12.20.060 — Street Vacation Review Criteria 9. PTMC 12.20.060 sets out ten (10) review criteria that are used to evaluate each street vacation request. These review criteria include a consistency analysis with the goals and policies of the Comprehensive Plan and other adopted City plans. The review criteria and goals/policies applicable to the subject application have been summarized below in italics, followed by a staff analysis of project conformance. A. That the proposed vacation of a street, right-of-way or alley is in compliance with the city's engineering design standards manual and the goals and policies of the city comprehensive plan and other adopted city plans, as shown on the list maintained by the planning and community development department, including but not limited to the following "functional" or "subarea" plans, as now adopted and hereafter adopted, revised or amended: 1. Shoreline Master Program; 2. Gateway Plan; 3. Nonmotorized Transportation Plan; 4. Stormwater Plan; 5. Water System Plan; 6. Sewer Plan; 7. Parks and Recreation Plan; and Proposed Findings of Fact and Conclusions of the City Council Page 3 of S The following relevant Comprehensive Plan Goals and Policies were analyzed: Transportation Goals and Policies Use the following criteria to consider ifpublic rights-of-way should be vacated or left unimproved: a. street continuity and property access; b. future utility needs, including stormwater facilities, and capital facilities plans; c. consistency with Land Use and Transportation Elements, as well as the overall Comprehensive Plan; and d. preservation of open space and environmentally sensitive areas. (Policy 11.4, Transportation Element of the Port Townsend Comprehensive Plan). Analysis: Criteria A.a, A.b & A.c are standard review criteria for street vacation applications pursuant to Chapter 12.20 of the PTMC. Conformance with these criteria is addressed below in the Conclusions section. In regards to Criteria A.d, the vacation area does not contain any mapped critical areas nor is it needed to further open space preservation goals of the City. The petition benefits the City's Cherry Street property by providing efficient public on -street parking and deeds Tract D to the City from the Church per the agreed upon Terms Sheet. The Tract D addition to City property will enhance the City's Cherry Street capital project to realize housing on this site. B. That the proposed vacated street, right-of-way or alley is not required for current or anticipated overall area motor vehicle circulation; and Analysis: The dimensions of the proposed 15 -foot area to be vacated would still result in a 58 -foot -wide street consistent with Engineering Design Standards as a local access street, specifically Type T-8 minimum 50 -foot right of way standard where on -street parking and driveways are provided for grid or modified grid street patterns, featuring on -street parking. The T-8 road also includes sidewalks on both sides of the street. Instead of a 5foot planter between the sidewalk and curb on the Church side of the street, sidewalk will need to be constructed along the curb leaving 5 feet between the wall and the sidewalk. The current gravel street is steep and the Church will need to install a retaining wall within the vacated area to support a parking lot. Additionally, a handrail or fence will be required unless 5 -feet of landscaping with shrubs are provided along the vacated area separating the retaining wall from the street where any vertical drops exceed 30 inches. A temporary construction fence is required to protect the public during construction and must remain until the landscaping is established. Once a new property owner applies for development on the current city -owned property, that entity will be responsible for paving Cass Street. C. That the current and anticipated future effectiveness of law enforcement, medical or other emergency services will not be unduly impaired by the vacation of the street, right-of-way or alley; and Proposed Findings of Fact and Conclusions of the City Council Page 4 of 5 Analysis: The petition was circulated to Port Townsend Police and East Jefferson Fire Rescue. No comments were submitted. However, the Fire Marshal asked the City to make sure fire access is maintained through the site from Cass Street to Cherry Street. The petition fulfills this requirement. D. That the current and anticipated future needs for public transportation service (transit), mail delivery, private utility service delivery, solid waste collection service and other public service delivery will not be unduly impaired by vacation of the street, right-of-way or alley; and Analysis: The petition was circulated to utility franchise providers. No comments were submitted. The petition fulfills this requirement. E. That the proposed vacated street, right-of-way or alley is not required as a current or anticipated utility corridor (suitable for water, sewer, storm sewer and other franchise providers; easements may be required to satisfy this criterion. The dimensions of the easement shall conform with the city's adopted engineering design standards); and Analysis: A City water line is within the Cass Street right of way. Once the adjacent City property develops, relocation of the water line may need to occur and will be at the City or assign's expense. Any relocated water line will be retained in favor of the City as a public main. F. That the proposed vacated street, right-of-way or alley is not required as a current or anticipated bicycle, pedestrian or equestrian pathway, trail or sidewalk corridor (suitable trail easements may be required to satisfy this criterion. The dimensions of the easement shall conform with the city's adopted engineering design standards); and Analysis: The proposed area for vacation is not featured on the non -motorized transportation plan and will not impede access for non -motorized access Sidewalks are planned for Cass Street. G. That the proposed vacation will not increase the potential for disturbance of a critical area, as defined by Chapter 19.05 PTMC, including critical areas within and outside of the street, right-of-way or alley proposed for vacation; and H. That, in the case of the proposed vacation of any portion of a street, right-of-way or alley which abuts a body of fresh or salt water, the proposed vacation meets the adopted criterion of this section and has been reviewed and approved in accordance with RCW 35.79.035, as both now exist or are hereafter amended; and Analysis: Relating to subsection G: Critical areas are not present on the site and will not be disturbed. Relating to subsection H: The proposed vacation does not abut a body of water. Proposed Findings of Fact and Conclusions of the City Council Page 5 of 5 L The city shall not vacate, by petition, less than the full width of the right-of-way. The city may initiate and vacate by resolution less than a full width of right-of-way. Analysis: Due to the principal of public benefit, the City has initiated petition by resolution to vacate Cass Street for less than a full width of the right-of-way (Resolution 4 23-054). J. Vacation requests for any street, right-of-way or alley cannot rely on prior actions of the petitioner(s) as a basis for approval (i.e., illegal construction of a new fence or other nonpermitted improvements). Analysis: Prior actions do not factor into the basis of approval. PTMC 12.20.090 — Compensation for vacation and PTMC 12.20. 100 - Appraisals 10 Consistent with PTMC 12.20.090, the preparation of a fair market property appraisal can be waived by Council whenever a vacation request involves a property exchange so long as qualified City staff provide a written determination that the property value being received is equal to or greater than the value of the right-of-way vacated. In cases where a written determination of the exchanged land values is not yet available, Council approval of the request must be conditioned on providing one prior to taking action on any final vacation Ordinance. Analysis: The Department of Public Works has negotiated a property exchange to ensure the City receives equal value for the Cass Street right of way portion to be vacated. The city agreed to the Terms Sheet with the Church on October 23, 2023. This vacation is conditional upon the Church executing a deed conveying Tract D to the City as described in the Terms Sheet. The terms sheet requires that the Church complete parking lot constriction over a two-year period. CONCLUSIONS The proposal complies with the applicable goals and policies of the Comprehensive Plan, as discussed in the Findings above. Vehicular and utility service to petitioner's lands and those of adjoining landowners are not adversely impacted by the vacation. The portion of the subject right-of-way is not needed for future area -wide vehicular circulation. 2. The effectiveness of fire, law enforcement, medical and other emergency services will not be impaired by the proposed vacation. 3. Public Works staff has confirmed the right-of-way sought for vacation is no longer needed as a transportation corridor or for regional stormwater or other utility purposes. As such, staff supports the vacation request subject to conditions. 4. The subject right-of-way is not located within any mapped critical area. 3. The portion of the street proposed for vacation does not abut a body of salt or fresh water. Proposed Findings of Fact and Conclusions of the City Council Page 6 of 5 As the proposed street vacation conforms with the goals and policies contained in the Comprehensive Plan and satisfies the review criteria for street vacations set forth in Chapter 12.20.060 of the Port Townsend Municipal Code, the Port Townsend City Council hereby APPROVES the above referenced application (LUP23-063), SUBJECT TO THE FOLLOWING CONDITIONS: 1. A final vacation Ordinance shall be presented for Council approval only after: a) The Church has submitted for, and received City approval of, a Lot Line Adjustment that formally merges the vacated right-of-way into petitioner's adjoining lands; b) A utility easement for the water line shall be retained in favor of the City as a public main. c) The Church has executed a boundary line adjustment or a purchase and sale agreement (or other instrument acceptable to the City Attorney) for Tract D. The City Attorney will prepare the conveyance document for signature by the Church; 2. At the time of retaining wall construction, a City building permit shall be required. A minimum 5 -foot wide area of landscaping shall be planted at the top of the wall within the vacated area separating the retaining wall from Cass Street to provide a visual and horizontal separation from any vertical drops greater than 30 inches. Temporary construction fencing shall be installed during construction to protect the public from the site and shall remain until a minimum 5 -foot width of landscaping is mature. 3. The final vacation Ordinance, together with the fully executed Lot Line Adjustment Statement oflntent, and all other required filings shall be recorded concurrently with the County Auditor's Office. All fees and costs related to the preparation, review and recording of all documents associated with the vacation are the responsibility of the Church. Grace Lutheran Church August 11, 2023 r� fr•;' (� �., (i ,� i.� sir l ii 1`11111 Mc "ria ',F k "' �r,•iG'',r �,a.M Intent of Port Townsend plans to surplusn property known as the Cherry Street Property No 001024075).owns two parcels to the southof the Cherry Street Property • uses a portion of property forparking. -r, access to 40 on - street or onsite parking stalls. The Church plans to develop . parking stalls as possible (approximately 36 stalls) on their property. The area to be developed includes the lawn area abutting Cass prior to drafting a purchase and sale agreement. The order of actions will require•rright-of- way vacationof •n approval will be contingenton • of r +r .i I r • ' r •H r • ' • x Grace Lutheran Church Term Sheet - Page 2of3 August ll,2O23 The timing of the construction of the church parking lot and the Cass Street improvementsis anticipated tooccur over atwo-year period. The church may continue touse the city property for parking until notice is provided to vacate, not sooner than one year from the purchase and sale agreement execution. Grace Lutheran Church Printed Name of Authorized Representative Dote: / �) Grace Lutheran Church Term Sheet Page 3of3 August 11,2UZ3 Tract D Tract B Joint Access F Property to be z deeded to City Easement � �Tract A / | ` � Convey nmChurch for Access ` Tract C — Vacate Strip Approx. 15 ft. Allows room for installation of short retaining wall. Parcel Numbers: 001024075, 965700702, and 965700103 Owner Mailing Address: Grace Lutheran Church ofPort Townsend l22OWalker Street Port Townsend, VVAQ8368 "'Yof Agenda Bill AB24-018 Meeting Date: January 2 2024 port°;�� �� Agenda Item: IX.A ® Regular Business Meeting ownsen ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Cynthia Shaffer and Tom Olson Date Submitted: December 20, 2023 Department: People & Performance and Police Department Contact Phone: 360-379-5045 SUBJECT: Resolution 24-004 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2024 Through December 31, 2026 CATEGORY: BUDGET IMPACT: ❑x Consent ❑x Resolution Expenditure Amount: ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑ ❑x Contract Approval ❑ Other: Discussion ❑ Public Hearing (Legislative, unless otherwise noted) ❑x 3 -Year Strategic Plan: 1 - Build small town quality of life Cost Allocation Fund: 010-093 GF - Non-Departmental/Contracts SUMMARY STATEMENT: The City Manager and the Teamsters Local No. 589 representing the City's Police Department Employees have reached agreement on the terms of a three-year contract for 2024 — 2026. Negotiations began in July 2023 and considerable work has been done to clarify language. During bargaining, an extensive review of wages and benefits was completed with a focus on retention and recruiting efforts for the City of Port Townsend Police Department. The agreement provides for the compensation, benefits, and general conditions of employment for City Police Officers. Proposed contract change highlights include: • 3 -year contract • 3.6% COLA for 2024 • COLAs for 2025 and 2026 tied to CPI -West with a range of 3%-6% • No additional adjustment to wages • Created a step for pre -academy officer recruits to receive 10% less than step 1, officer pay scale • Teamsters retiree welfare trust paid at 100% by employees • Holiday language clarification • Police agreed to decrease by one floating holiday • 1 % specialty pay for School Resource Officers, Officers and Sergeant assigned as Detectives and Officers Certified as Field Training Officers (FTOs) • Added vacation language accrual to 14 hours per month after 5 years of service Previously, there was no adjustment between 13 months and 10 years of service. Also updated vacation accrual to 20 hours per month after 15 years of service (previously was 19 hours accrued after 15 years of service). • Aligned Out -of -Class pay language to General Government contract language. • Creation of a definition of terms to provide clarification • Agreement to utilize labor management meetings to further discuss and come to a resolution and incorporate as a memorandum of understanding (MOU) by April 2024 on the following topics: o Officer Representation, Right of Union to Authorize Legal Representation o Personnel Records o Overlapping / Concurrent Bids The entire contract may be reviewed in the City Clerk's office. ATTACHMENTS: • Resolution 24-004 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 24-004 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2024 Through December 31, 2026 ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-004 RESOLUTION NO. 24-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A COLLECTIVE BARGAINING AGREEMENT WITH LOCAL UNION NO. 589 OF THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS FOR POLICE DEPARTMENT EMPLOYEES EFFECTIVE JANUARY 1, 2024, THROUGH DECEMBER 31, 2026 WHEREAS, the City Council of the City of Port Townsend has reviewed the terms of the tentative agreement negotiated by the City Manager and the bargaining representatives for the Teamster's Union No. 589 (Police); and, WHEREAS, the City Council wishes to implement the tentative agreement as presented by the City Manager by authorizing the City Manager to sign a final agreement with the Teamster's Union No. 589; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend, that the City Manager is authorized to execute a collective bargaining agreement between the City of Port Townsend and Local Union No. 589 of the International Brotherhood of Teamsters for Police Department employees effective for the period between January 1, 2024, and December 31, 2026. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 16'h day of January 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney 111y (f port Townsen Submitted By: Melody Sky Weaver Department: Library Agenda Bill: AB24-019 Meeting Date: January 16, 2024 Agenda Item: IX.B ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 9, 2024 Contact Phone: 344-3054 SUBJECT: Port Townsend Public Library Collection Development Policy Update CATEGORY: BUDGET IMPACT: ❑ Consent ❑x Resolution Expenditure Amount: $ 0 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x ❑ Contract Approval ❑ Other: Discussion Item ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: The Collection Development Library Policy is to replace the 2018 Library's Collection Development and Management Policy. The Collection Development Library Policy supports the mission, vision and core values of the City of Port Townsend Public Library. It guides the staff in the development and management of the collection and informs the public of the principles that we follow. It also clearly affirms the Library's commitment to intellectual freedom. This policy will be reviewed on a periodic basis. On October 10, 2023 Library Advisory Board reviewed and recommended that City Council adopts this updated policy. ATTACHMENTS: Resolution 24-005 Resolution 24-005 Exhibit A - Port Townsend Public Library Collection Development Policy CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 24-005 Adopting a Collection Development Policy for the City of Port Townsend Public Library ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-005 RESOLUTION NO. 24-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING A COLLECTION DEVELOPMENT POLICY FOR THE CITY OF PORT TOWNSEND PUBLIC LIBRARY WHEREAS, The City of Port Townsend Public Library's Collection Development Policy was last updated in 2017; and, WHEREAS, after consultation with staff, the Library Advisory Board, staff recommends updating the policy; and, WHEREAS, the proposed update supports the mission, vision and core values of the City of Port Townsend Public Library. will guide the staff in the development and management of the collection, and will inform the public of the principles used to develop and maintain the Library Collection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: 1. the City Council adopts the Collection Development for the City of Port Townsend Public Library in substantially the same form as at Exhibit A. 2. the City Manager and Library Director will review the Policy as needed. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 16th day of January, 2024. Attest. Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney Collection Development Library Policy City of Port Townsend Public Library Purpose The Collection Development Policy supports the mission, vision, and core values of the City of Port Townsend Public Library (PTPL). The policy provides direction on the procurement and provision of library materials that reflect the ever -evolving needs and interests of the communities served by PTPL and inform members of the community about the principles used to select and manage the collection. This policy will be reviewed on a periodic basis. Intellectual Freedom The PTPL is committed to intellectual freedom and unrestricted access to information. The PTPL's collections are organized and maintained to facilitate access. Librarians employ objective professional judgment through selection, cataloging, classification, and readers' services to make available the information that library patrons want or need. Cataloging decisions, labels, or ratings applied in an attempt to restrict or discourage access to materials or to suggest moral or doctrinal endorsement is a violation of the First Amendment and Library Bill of Rights. The PTPL cultivates a collection representing a variety of viewpoints for all ages, backgrounds, and opinions. The existence of a particular viewpoint in the collection is an expression of the PTPL's commitment to intellectual freedom not an endorsement of that point of view. The Port Townsend Public Library upholds the principles documented in the: •A rrna N°i N� LiI N° NV... ra iatiran LihNaNV....��rv..!..�..�.....r�:f.....11 .!.g.�:�.:.s. ........ ......... • I: N,°a�a�dcam to I! a�ad Stata�N�~ ent� " ................................................................................................................................................................................ • !E Nr e�'C�om to �/"iew Stat�'N1" ent iii ............................................................................................................................................................................... iv ...::................e..�.....:......:......................:...................................'.s....:..........................'.�...............................::......'........................'.s.....:.....:.........................................:..........s. • i:..�,�, to Lihr�r II�i....�,rae..uN.�.....�, N� S.........�.�i....�, for I i.�ra.,. • Code of Ethics of the American LiI�ra. ...�..�.ra ..!..:�:t..iraNS Core Values of Ub.ra..ria.nshJr 5t V1 t��.. N � N�.... Principles of PTPL Collection Development • PTPL provides a diverse collection of materials, in a variety of formats and languages, for all ages, responsive to the needs and interests of the community within its budgetary and space limitations. • In order to support an informed public, the collections represent a variety of viewpoints from diverse sources. Selection of materials by the PTPL does not indicate an endorsement of the contents or views expressed in those materials. 0 The PTPL provides open and equal access to library collections to all patrons. • PTPL staff anticipates and actively reaches out to the community to ascertain the needs and interests of the public and also considers customer requests for materials. • The PTPL helps preserve and share our community's history. • When possible, the PTPL purchases some digital collections with consortiums. This includes the Washington Anytime Library for eBooks and eAudiobooks and the Cooperative Libraries of the Eastern Olympics (C.L.E.O.) for databases. Consortium level purchasing helps to expand the collection budget through economies of scale procurement. The PTPL strives to add digital collections in conjunction with demand, cost, and availability. • The PTPL believes that a high-quality library collection must be kept up-to-date by judicious oversight, removing outdated and worn-out items, while preserving, and when necessary and possible, replacing, classics and items of lasting value. • The PTPL considers reading, viewing and listening to be individual matters. While any patron is free to select or reject materials for themselves or their own minor children, the freedom of other PTPL patrons to read or inquire will not be restricted. The PTPL would never presume to usurp the role of the parent. Only parents and guardians have the right and responsibility to guide the reading, viewing and listening choices of their own minor children. The PTPL does not stand in the place of parents (in loco parentis.) Responsibility This policy is periodically reviewed and revised by the library staff with the advice and recommendations of the Library Advisory Board and approved by the Port Townsend City Council. The Library Director and the Director's qualified designees are responsible for collection development and management. On a day-to-day basis, the policy is administered by the Library Managers and implemented by the professional staff. The professional staff selects and maintains materials in areas assigned to them by their supervisors. Selection of Materials The PTPL emphasizes breadth over depth, unabridged over abridged, and general treatments over specialized, scholarly and professional treatments. Because technologies for sound, image, and electronic delivery of information continue to evolve, the PTPL will monitor and evaluate new formats, implementing them when appropriate and discarding obsolete formats when necessary. No single set of criteria can be applied in all cases. Some resources may be selected based on their artistic merit or scholarship while others are selected based on the recreational interests of the community. The criteria for selecting fiction, nonfiction, and electronic media will vary. Materials are selected as a whole rather than on particular passages. Materials for the regular and special collections are selected based on measures outlined in the Library's Collection Development Guidelines. Collection Maintenance The PTPL's material selectors are responsible for decisions regarding weeding, repair, and replacement in their area of the collection. Proper maintenance of the collection provides our patrons with what they need and expect: useful, current materials in good physical condition. Discarded materials are handled as allowed by law per.IR. C W...3.9....3..3.:..:7 Q.. Request for Library Materials Patrons may make requests, and the PTPL will consider either borrowing the item from another library (Interlibrary Loan) or purchasing the item for the collection. Some items may not be available. Requests that are purchased are subject to the same collection development criteria as any other work. "Gifts" Donated Items The PTPL welcomes donations of books and other materials and accepts monetary contributions toward the purchase of materials. The PTPL reserves the right to decide the disposition of all gifts received. Gifts added to the PTPL's collection become the property of the PTPL and will be placed where most appropriate. Material not added to the PTPL's collection may be sold by the Friends of the Port Townsend Library. The proceeds from material sales are used by the Friends to support our mission. Material selection and collection maintenance will follow the general practices of the PTPL's collection development policies. Request for Withdrawal or Addition of Library Materials The PTPL believes in information for all and does not practice censorship. A patron questioning material in the collection is encouraged to talk to library staff about the material. Patrons who are residents of the City of Port Townsend may submit a Request for Reconsideration or Addition of Library Material Form for material that the patron considers objectionable or to request materials be added to the collection. A procedure is in place for handling such requests. Materials under reconsideration/addition will remain available to patrons until a determination has been made. Only one Request for Reconsideration/Addition per title is allowed. The Library Director or the Director's designee will respond with a written decision within 30-60 days of receiving a completed Request for Reconsideration/Addition Form. Cited American Library Association Documents "Library Bill of Rights", American Library Association, June 30, 2006. http://www.ala.org/advocacy/intfreedom/librarybill (Accessed December 5, 2017) Document ID: 669fd6a3-8939-3e54-7577-996aOa3f8952 " "The Freedom to Read Statement", American Library Association, July 26, 2006. http://www.ala.org/advocacy/intfreedom/freedomreadstatement (Accessed December 5, 2017) Document ID: aaac95d4-2988-0024-6573-10a5ce6b21b2 "' "Freedom to View Statement", American Library Association, May 29, 2007. http://www.aIa.org/advocacy/intfreedom/freedomviewstatement (Accessed December 5, 2017) Document ID: 95444382-9c6c-e904-0962-be3aa96cdb5a '" "Access to Library Resources and Services for Minors", American Library Association, July 26, 2006. http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/access-library-resources-for-minors (Accessed December 5, 2017) Document ID: 65e2fO33-21cO-d724-f166-6a6defOdcd4e " "Professional Ethics", American Library Association, January 22, 2008. http://www.ala.org/tools/ethics (Accessed December 5, 2017) " "Core Values of Librarianship", American Library Association, July 26, 2006. http://www.ala.org/advocacy/intfreedom/corevalues (Accessed December 5, 2017) Document ID: 33390955-19bO-2164-9dOd-07dfe5ec504e 111y (f port Townsen Agenda Bill AB 24-020 Meeting Date: January 16, 2024 Agenda Item: IX.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Heidi Greenwood Date Submitted: January 11, 2024 Department: Administration Contact Phone: 360-379-5048 SUBJECT: Resolution 24-006 Calling for a Ceasefire in Gaza CATEGORY: BUDGET IMPACT: ❑ Consent ❑x Resolution Expenditure Amount: $0.00 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: contract amendment ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: Choose an item, . SUMMARY STATEMENT: During the January 2, 2024, City Council meeting, several residents asked the City Council to approve a resolution calling for a ceasefire in Gaza. The City Council tasked the City Council Culture and Society Committee with reviewing and possibly editing the residents' proposed resolution that was based on the resolution passed by the Jefferson County Board of Commissioners. At its January 10, 2024, meeting, the Culture and Society Committee reviewed and modified the resolution with the caveat that staff could make minor edits following the meeting. Council may wish to review the January 10, 2024, meeting to review the changes made by the Committee. Since that meeting, staff has reviewed the resolution and made minor changes to correct scrivener's errors and complete the wording of the second whereas clause. ATTACHMENTS: Resolution 24-006 CITY COUNCIL COMMITTEE RECOMMENDATION: At its January 10, 2024 meeting, the Culture and Society Committee recommended the resolution's approval to the full City Council. RECOMMENDED ACTION: Move to approve Resolution 24-006 Calling for a Ceasefire in Gaza. ALTERNATIVES: ❑ Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 24-006 RESOLUTION NO. 24-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, CALLING FOR A CEASEFIRE IN GAZA WHEREAS, the City of Port Townsend is comprised of "thoughtful and committed" residents who can "change the world," in Margaret Mead's words, and we have seen effects from the violence in the Middle East even in our small city; and WHEREAS, the City Council acknowledges the complex history of the Middle East conflicts that do not lend themselves to easy solutions, its limited foreign policy expertise, and its role as a local government is not to dictate foreign policy; and WHEREAS, the Port Townsend City Council, however, has the ability to influence Washington State's federal delegation to call for an immediate and long-term Gaza ceasefire, the safe return of all hostages and prisoners, and the delivery of adequate humanitarian aid to the Palestinian people without delay in order to prevent the potential loss of hundreds of thousands more lives; and WHEREAS, all human life is precious, and the targeting of civilians, no matter their faith or ethnicity, is a violation of international humanitarian law; and WHEREAS, violence begets violence, and without a plan for peace, innocent people in Gaza, Israel and the West Bank will continue to be injured and killed; and WHEREAS, between October 7, 2023, and today, armed violence has claimed the lives of tens of thousands of Palestinian and Israeli civilians; the death toll has included Americans and children, and tens of thousands more have been wounded; and WHEREAS, tens of thousands of bombs and munitions, some of which may have passed through Port Townsend Bay, have exploded in Gaza, whose entire area is densely populated with 2.3 million people in an area comparable in size to the Quimper Peninsula where Port Townsend is located; and WHEREAS, the Wall Street Journal reports that as of December 31, 2023, 70% of housing in Gaza has been destroyed or damaged; Human Rights Watch reports that starvation is being used as a weapon of war; and the United Nations Relief and Works Agency for Palestine Refugees in the Near East warns that 40% of the population is at risk of famine; and WHEREAS, armed violence in Gaza has destroyed hospitals, schools and universities, power and wastewater facilities, desalination plants, agricultural resources, and food factories, as a result of which diseases are spreading, malnourishment is increasing, and the population is weakening; and WHEREAS, without immediate restoration of basic necessities, and delivery of adequate humanitarian aid without delay to the Palestinian people; hundreds of thousands of lives, Resolution 24-006 especially of vulnerable children, are at imminent risk due to multiple public health crises; and WHEREAS, the United States government and our elected leaders hold immense diplomatic power to save Israeli and Palestinian lives; and WHEREAS, this diplomatic power should be exercised to support democracy in the region, including civil rights for Palestinians, security for Israelis, and freedom from terrorism for all, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend that we condemn violations of international law, including both the October 7, 2023, Hamas attack on Israeli civilians and the Israeli military's response affecting the 2.3 million Palestinian civilians (nearly half of whom are children) living in Gaza since then. BE IT FURTHER RESOLVED that the Port Townsend City Council affirms its commitment to combat Antisemitism, Islamophobia, and anti -Palestinian, anti -Arab, and anti - Israeli bigotry, its support for the people of both Israel and Palestine to live in peace and security, and the right of all people to live, learn, work, play, pray, and engage in peaceful protest, all without threats, intimidation, or death. BE IT FURTHER RESOLVED that the Port Townsend City Council will remit a copy of this resolution to the federal government urging Congress and the President to work toward an immediate ceasefire, a lasting peace, and an end of violence supported by American dollars and to urge the U.S. government to immediately stop sending arms to the warring parties and to instead send vitally necessary supplies to create the basic conditions that might make a ceasefire sustainable. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 16th day of January 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney Do you If work, Agenda I've, or item, own a Type of please business public state Is yourwritten Name Email in Cityom m which Public comment Written public comment is limited to 2350 characters (with spaces). If you exceed this amount, you will be unable to submit public comment for If so, what is the subject of Last updated (optional) (optional) limits? t this form until your comment is 2350 characters or less. aPublic Hearing? the Public Hearing? Dear Councilmembers, I understand you all will be taking up the Ceasefire Resolution, calling for a ceasefire in Gaza at your council meeting on January 16, 2024. Last month, UFCW 3000, our state's largest Union representing more than 50,000 workers in grocery, healthcare, retail and cannabis, led the rest ofthe labor movement in authoring on our own call for an immediate ceasefire in Gaza, which has now been co-signed by hundreds of Unions across the country: https://secure.everyaction.com/wlqW7B3pek2rTtv9ny5bqw2. From our letter: "We express our solidarity with all workers and our common desire for peace in Palestine and Israel, and we call on President Thu Jan 11 Joe Biden and Congress to push for an immediate ceasefire and end to the siege of Gaza. We cannot bomb our way to peace." 2024 16:1500 GMT -0800 Thank you to the Port Townsend City Council for adding your voice to this important debate, and we hope other jurisdictions in our state will (Pacific rantesfogel Agenda also have these same debates to highlight this issue in as many communities as possible. Standard @ufcw3000.o item Time) UFCW 3000 rg Yes specific No Thu Jan 11 2024 132400 GMT -0800 I tire of babies and children not growing up. Rep. Kilmer has chosen NOTto represent his constituents. About 60,% ofthe population ofthe US (Pacific Agenda Ceasefire would like to see a ceasefire. Standard Fayette fkrause@oly item Now in Time) Krause mpus.net Yes specific Gaza Please, represent your constituency. Vote in favor of a ceasefire in Gaza. No I am asking that the City Council pass the Ceasefire Resolution as soon as possible. Since the increase in violence began on October 7th, 2023, re than 20,000 people in Gaza have been killed. Most ofthese people are innocent civilians, over half of which are women and children. Passing this resolution is important to me because, as a young person and fellow human being, it is important to leave our world in a better way than we have entered it. The politicians and billionaires who are benefitting from the genocide of Palestinians are not upholding their duties to provide peace and ingenuityfor humanity. Rather, they are repeating the history that settler colonialism has wrought for centuries. U.S. politicians, specifically our representatives from Washington State, are not representing our Thu Jan 11 interests. Similar situations are happening all over the U.S., which is why citizens are pushing their city councils to pass a ceasefire resolution. 2024 1251:00 Ceasefire These cities include: San Francisco, CA; Oakland, CA; Atlanta, GA; Detroit, MI; Albany, NY; and many more. Further, County Commissioner Kate GMT -0800 Resolutio Dean's recent telling of her time in Israel and Palestine has demonstrated that Port Townsend is well-known by the Israeli military because we (Pacific Agenda n/No are providing weapons of war to them- specifically tomahawk missiles. Living in Western Washington, it is no surprise that weapons from our Standard Frankie fcrafferty@g item Weapons naval bases are actively killing children in Gaza. Please, City Council, NAME this reality and DO something to put Port Townsend on the map as a Time) Rafferty mail.com Yes specific to Israel citycalling for an immediate ceasefire in Israel and Palestine. Yes Ceasefire Resolution Dear City Council Members: Asa constituent who has lived in Port Townsend for thirty years, worked in public service for our county, and raised a family here, I strongly encourage you to resist pressure to take a city govern me ht position on this war in Gaza. Many are not knowledgeable about the basic historical facts: Jews are indigenous to Israel and have lived therefor over 3,000 years. Israel has since made peace with several Arab states. Israel has made peace offers to the Palestinians for 75 years, and Palestinian leaders have rejected each one and refuse to live alongside a Jewish state within any borders. Without understand ingth is history, your resolution can further lead to increased antisemitism, intended or not. My question is: Has the city council passed resolutions about other global conflicts? It does not make sense tome that the council's time is best spent making statements about international affairs when our city has pressing needs. Are you willing to set this precedent? Wed Jan 10 This is more complicated than your current resolution illustrates. Ifyour council does choose to call for a ceasefire, please include the conditions 2024 1138:00 for the return of all the hostages and Hamas no longer having control of Gaza. GMT -0800 General (Pacific public Thank you for considering this request, Standardcommen Time) Yes t Cynde Marx Yes I am writing in concern to the Gaza Ceasefire Resolution which will be brought in front ofthe council for a vote. As a 30year Port Townsend resident, I am extremely concerned thatthe city council is succumbing to public pressure and getting involved in international politics. It does not make sense to me that the council's time is best spent with making statements about international affairs when there are pressing needs in our city. Has the city council passed resolutions about other global conflicts? Has there been a resolution about Russia/Ukraine? What about Sudan, which has seen over 12,000 people killed and is currentlythe largest internal displacement crisis globally? Are you passing a resolution about the genocide of Christians in Nigeria by Boko Haram? Are you making a statement about the treatment of Uyghurs in China, which includes mass detention, torture, disappearances, forced labor and sexual violence? Tue Jan 09 1 agree that a ceasefire is necessary and appreciate the wording about the release of hostages. Ifyou are going to pass this resolution, I would 20242042 00 ask that you add that Hamas must be dismantled and no longer have control of Gaza in the terms of a ceasefire. GMT -0800 Gaza But I would like to encourage the committee and council to resist public pressure in this situation and instead focus on the urgent needs of our (Pacific Agenda Ceasefire city. I would also ask you to consider the impact ofyour resolution and how it will further anti-Semitism, even if not intended. Standard Kathryn kdmolotsky@ item Resolutio Are you willing to set this precedent? Are you willing to go down this road again and again in the future because ofthe precedent you are Time) Molotsky gmail.com Yes specific n setting? Yes Gaza Ceasefire Resolution Do you Isyour work, written live, or If Agenda public If so, what Type of item, en is the bus ness public please tfor a subject of Last Name Email in City men state Public comment Written public comment is limited to 2350 characters (with spaces). Ifyou exceed this amount, you will be unableto submit this form until your comment is 2350 Public the Public updated (optional) (optional) limits? tom which one. characters or less. Hearing? Hearing? I write again to encourage the council to join their fellow citizens by issuing a statement requesting the US support an immediate ceasefire in hostilities in Gaza. The depth of human suffering Tue Janis beyond anything we have witnessed in recent memory. The unspeakable atrocities visited upon the Israeli people by Hamas certainly require a response, but the deaths of nearly 30,000 16 2024 Gazans and counting requires that the Israeli government reconsider its plan to destroy a terrorist organization that hides amongst innocent civilians. 085100 GMT- I realize there is concern that our local government does not have "standing" on this subject, but global security and local security are interrelated -the potential for violence in the US in 0800 response to violence overseas exists, and failing to take a stand on impending (?ongoing?) genocide may serveto inflame unstable actors in our country and state. (Pacific Agenda Standard forbesfam@item Ceasefire Further, there is no truth to the claim that support of a ceasefire is an expression of antisemitism. While I am not of the Jewish faith, many friends, who also support this resolution, are. The Time) Gary Forbes of m us.net Yesspecific resolution hope for peace has no religious affiliation, only a human one. Thank you. Dear City Council members, I urge you to adopt the resolution before you calling for the US to demand an immediate ceasefire in Gaza and to stop sending arms to Israel. Israel's indiscriminate, appalling actions in Gaza Tue lan violate international law in seeking to level a whole people, right now paid for by you and me as US taxpayers. I believe it's critical, a duty of citizenship, for us to use whatever avenues we 162024 can, any and all of them, to register our horror and dissent, to pressure our federal government to act in our name. As an individual I can call, write, and protest and I believe in my bones that 081000 1 have an obligation to petition you as the Council to amplify my voice and those of my fellow residents. In Port Townsend, as a community, we have done this before in matters offoreign GMT- Resolution policy- we adopted a resolution calling for the US to negotiate a global end to nuclear weapons (19-065, July 2019), another endorsing the Universal Declaration on Human Rights (23-017, Feb 0800 24-0062023). This ceasefire resolution is in line with such efforts, where as "thoughtful and committed 'residents'" we speak more loudly together. I urge you to be our voice, to please adopt this (Pacific Agenda Calling for ceasefire resolution. Standard Julie Van julievp@eart item aCeasefire Sincerely, Time) Pelt blink. net Yes specific in Gaza Julie Van Pelt No Hi, I am writing in support of the city council's ceasefire resolution. It is sad and disappointing that our military spends so much taxpayer money on such a controversial military action, and doubly Tue lan sad how clear it has become how the politics of certain other countries and their lobbies have led to bottomless spending by our government - essentially equivalent to vote free taxation as 162024 we print more money to ship more weapons, and watch the spending power of our hard earned dollars decrease as a result. 080400 GMT- I feel that this unbridled spending is one of the primary reasons for the US's economic decline and hardship over the past two decades. It is disheartening to see us commit to two more major 0800 actions which will undoubtedly last a long time, and cost much, both in our resources, and the lives of the poor humans caught in the middle, the vast majority of whom have little to do with (Pacific Agenda the issue. City Standardmark@salish- item Council Time) ard Mark Hardy sound com Yes specific Cease Fire Thank you,Yes Meeting Dear City Counselors, What Hamas did on Oct 7th in Israel was horrific. Israel of course has the right to defend itself. I deeply believe that Israelis and Palestinians can live in peace, and that they have a right to do so. There are Israeli Jews who are calling for a permanent ceasefire and a peaceful solution to the human rights violations committed by both sides. They realize that peace and security will only come when there is a humane resolution of this long standing conflict and Israeli occupation. This is not antisemitism. Criticism of the Israeli government and their war on Palestinians is not antisemitism. It is pro-life. It means to uphold the human rights of all parties. Monlan 15 2024 What Israel is doing to the Palestinians is simply wrong. Given our government's persistent support of Israel, citizens need to call for an end to the current conflict. As elected officials you are 2143:00 called upon to support an end to the collective punishment of Palestinians; to call for an immediate ceasefire. What would you want others to do if your family was being treated like this? GMT - 0800 Please pass the ceasefire resolution in order to save innocent lives. (Pacific Agenda Gaza Gaza Standard rjrenner50@ item ceasefire Thank you for your efforts. ceasefire Time) Rich Renner mail.com No specific resolution Yes resolution Monlan 15 2024 213600 GMT - 0800 Asa community, especialty noting that we live across from a large weapons depot, I believe the City of PT needs to clarify its position as e peacemaker and state that we do not support (Pacific General violence or war as a means to settle disputes. We must reflect these values publically and loudly. In the shadows of Dr. M.L.King and Mahatma Gandhi, as a community we must state that Standard William H bilito@gmail. public killing and weapons do not resolve conflict. Our anti -war stance must be made a declaration. Every finger pushing on the buttons calling for peace will make a difference, our planet and our Time Dentzel Yes ent lives cannot endure any more war. It is time to heal. No Monlan 15 2024 203400 PT Pt GMT- Ceasefire/ Ceasefire/ 0800 no No (Pacific Agenda Weapons We (2 of us) are very concerned that calls for a ceasefire in Gaza have been dismissed by our representatives in congress and the senate and by the president. Therefore we are trying to join weapons Standard item to Israel with communities across the country to have our concerns taken into account. You on the city council are our link. to Israel Time No specific Resolution Thank o Yes Resolution Monlan 15 2024 202600 GMT - 0800 (Pacific Agenda it's a proven fact that harm begets harm, and hurt people hurt people. if anyone has raised children, we know in our gut that it's not about "who started it", but the bigger principal of 1/16 city Standard item ceasefire tolerance and respect. i am disgusted that we stand by and watch a people get mowed down like grass. i call on the elders and leaders of this small, far -away town to listen to the voices of the council Time) helps Yes specific resolution youth and help us create the world we want to live in. find your bravery and stand with the most vulnerable in this moment. i dare you to surprise us. Yes meeting Monlan 152024 201200 GMT- 0800 (Pacific Standard Time) lane Armstrong Yes Agenda item specific Gaza ceasefire Please support the call for a ceasefire in Gaza. The approach and actions of the Israeli government are killing the trapped Palestinian people, predominately women and children. Journalists areulled. Medical staff are killed and hospitals and infrastructure destroyed. International standards are ignored. The deaths, trauma and injuries will scar these people and all of us for generations to come. The Israeli government has said it will not chane course. It will not chane course if the US does not stop the flow of military support and aid.ceasefire now. No According to a recent statement from Oxfam, "Israel's military is killing Palestinians at an average rate of 250 people a day which exceeds the daily death toll of any other major conflict of cent years." In addition, countless lives are at further risk from lacking basic human necessities. According to World Health Organization Director -General, Tedros Gred reyesus, "People in Gaza are suffering from a lack of food, water, medicines and adequate healthcare. Famine will make an already terrible situation catastrophic because sick people are more likely to succumb to starvation and starving people are more vulnerable to disease'. As we face this humanitarian crisis of horrific proportions in Gaza, we do not have the luxury of sitting back and waiting for someone else to speak out and act. We do not have the freedom of Mon lan conscience to let someone else, or some other organization, demand an end to the killing in Gaza. Each day with the absence of a ceasefire, is another day that a few hundred lives are added 152024 to those already dead at the hands of war- many of whom are children. 200000 Some of the loudest voices who are calling for a ceasefire are, in fact, Israeli citizens. On January 13th, a headline in the newspaper, "The Times of Israel" reported that 120,000 Israelis GMT- Resolution attended a 24-hour rally demanding that their government change tactics and negotiate with Hamas in order to bring the hostages home. Israeli film-maker, Ita Anghel, who was embedded Resolution 0800 24-006 with Israeli troops in Gaza this month said, "Israeli soldiers dreams are not to destroy Hamas, but to bring the hostages home." 24-006 (Pacific Agenda Calling for On November 10th, World Health Organization Director - General Tedros Adhanom Ghebreyesus told the United Nations Security Council: "A child is killed on average every 10 minutes in calling for Standard Meg item a Ceasefire the Gaza Strip," ...And added the warning: "Nowhere and no one is safe."casefire Time) Lumsdaine Yes specific in Gaza I urge each of you who serve on the Port Townsend City Council to vote for the Ceasefire Resolution -for the safety and security of all. Yes in Gaza I am Jewish and a descendant of Holocaust survivors. Many courageous gentiles saved the lives oflews (a cousin of mine was hidden by gentiles at great personal cost). If it is right for gentiles to save Jews, it is right for Jews to save gentiles, including Palestinians. Once I felt uncomfortable with non Jews criticizing Israel. But I have come to feel that what Israel is doing to people in Gaza is so wrong that Israel must be pressured into doing the right thing, and if the price for saving the lives of thousands of innocent men, women, and children is that I feel uncomfortable, it is a price I will happily pay. Ditto with feeling unsafe. In fact I would feel even more unsafe living in a community where the city council could not bring itselfto condemn genocide. If they can't condemn genocide of Palestinians today, perhaps Mon lan they can't condemn genocide of Jews or persecution of peace activists tomorrow. 152024 18:53:00 There are over 39 cities around the country that have passed ceasefire resolutions. Those city councils went through all the controversy that this city council is going through. We owe it to GMT- them to support them—not to leave them hanging. Although a majority of Americans want a ceasefire, Congress is not representing us. Therefore we are turning to our local governments to 0800 do so. Together we may influence Congress to cease being silent. As Holocaust writer Ellie Wiese[ said, "it is not words that kill, it is silence. Silence encourages the tormentor, never the (Pacific Agenda tormented" Please, city council, do not stay silent. Standard David dgordon562 item Gaza Gaza Time) Gordon @gmail.com Yes specific Resolution Yes Resolution My feelings about Hamas are pretty straightforward. What they did on Oct 7th was evil and wrong. I realize they have grievances but the best revenge is a good life. Monlan 152024 As for Israel I take the approach that they had a right to defend and stop Hamas. However, the continued bombing and killing of innocence Palestinians is very disturbing. Not sure howthat 162400 helps Israel. I somewhat agree that Hamas is to blame. They seem to have done little to protect the very people they claim to be defending. What did they expect? GMT- 0800 1 feel the bombing should have stopped 3 weeks ago. I also realize the bombing was done to kill the enemy and reduce the danger to the Israel army. I pray for the Palestinians and for the (Pacific Agenda Jews. I wish the conflict would end. Standard item Israel Gaza Israel Gaza Time) No specific conflict I live inlefferson County Yes Cease Fire Monlan 152024 1 urge the City Council to approve a resolution calling for a ceasefire in Gaza. A humanitarian ceasefire linked to the return of hostages is essential for Israeli and Palestinian citizens alike. 162100 Otherwise, continued civilian deaths, famine and the spread of disease are the most likely outcome, as well as thethreat of a wider Middle East war. A permanent ceasefire with safety GMT- guarantees for both sides, ample humanitarian aid, and help rebuilding infrastructure is what I'd like to see. 0800 (Pacific Joyce Agenda My hope is that Washington's elected representatives and two senators will do all in their power to help to change the Biden administration's policies. I do NOT want my tax dollars paying for Standard Wilkerson item Ceasefire bombs that are killing innocents in Gaza. Atwo state solution is the best wayforward for peace in the Middle East. Ceasefire Time) Kaplan No specific in Gaza Yes in Gaza I write this with great sorrow about the latest Israeli/Gaza "war". I have been profoundly impacted more than I expected and wondered by. My mind went back to when I was ten and my whole family went to a very small synagogue in the Jewish section of San Francisco to celebrate the founding of the State of Israel. It was a rousing, joyous occasion with many notable politicians attending. There was so much hope and promise for this new land "of milk and honey. Through the years I followed the news about Israel. In 19721 read an article in the New York Review of Book that spoke of the continuing conflict between Arabs and Jews. The writer concluded that when all the holocaust survivors had Monlan died then peace could come. 152024 In the'70's I learned of the "Right of Return', where any Jew can move to Israel and obtain citizenship, of the discrimination of the Israeli Arab population as second-class citizens. It was the 13:0700 first time I had ever heard the "other side" ofthe issue. Since then, I have watched the decline of the Jewish peace movement and the rise of the very conservative government in Israel. In Regular GMT- the ensuing the years our the U.S. government has never questioned Israel's policies towards the Palestinians. Unaddressed issues and repressive actions by the Israeli occupation in the Gaza city 0800 and West Bank have festered for years. councelf (Pacific nornalfried Agenda And now, here we are: mtg. call Standard Norma @wavecable. item Over 1,200 Israelis killed, 120,000 temporarily housed in safer areas by the Soft, 23,500 Palestinians killed, 1.7 million permanently displaced. for a Time) Fried com Yes specific ceasefire THERE MUST BEACEASEFIRE. Yes ceasefire Monlan 152024 122200 GMT- 0800 (Pacific Standard Time) Douglas A. Campbell frogcamp66 @yahoo.com Yes Agenda item specific Draft Resolution on Gaza Ceasefire As you know, Port Townsend is a caring community, a pro -humanity community. Over the last 100 days, we have witnessed the carnage, the bombing and shelling of Gaza by the Israeli's (with American munitions) as payback for 1500-2000 Hamas members breaking through the Israeli barricade that encloses them and killing up to 1200 people in Israeli bordering communities. The payback has now totaled more than 24,000 Palestinians dead, of which 10,000 were children. That equals the number of children in the Port Townsend, Chimacum, Quilcene, Sequim and Port Angeles School Districts, plus half the student body of the Quillayute (Forks) School District. This is morethan payback, and the senseless slaughter has got to stop. As representatives of our community, please express your humanity by supporting a Gaza Ceasefire Resolution. No Mon lan A vote on 152024 Port the "Port 112700 Townsend Townsend GMT- Ceasefire/ Ceasefire/ 0800 No No (Pacific Agenda Weapons I am reminded of Margaret Mead's famous observation, "Never doubt that a small group of thoughtful, committed, citizens can change the world. Indeed, it is the only thing that ever has." Weapons Standard Linda lindajbrewst item to Israel" Cast aside any concerns you might have as a small city's City Council becoming involved in national and global matters and remember Mead's words. Please support this resolution for a to Israel" Time) Brewster er@msn.com Yes specific Resolution ceasefire and a halt to sending weapons to Israel. Give our small group of thoughtful, committed citizens a voice and add yours to ours! Yes Resolution David Ben-Gurion as interviewed by Nahum Goldmann, founder of the World Jewish Conference, about the future of Israeli/Arab relations"I don't understand your optimism," Ben-Gurion declared. "Why should the Arabs make peace? If I was an Arab leader I would never make terms with Israel. That is natural: we have taken their country. Sure. God promised it to us, but what does that matter to them? Our God is not theirs. We come from Israel, it's true, but two thousand years ago, and what is that to them? There has been antisemitism: the Nazis, Hitler, Auschwitz. But is that their fault? They only see one thing: we have come here and stolen their country. Why should they accept that? They may perhaps forget in one or two generations' time, but for the moment there is no chance. So it's simple: we have to stay strong and maintain a powerful army. Our whole policy is there. Otherwise, the Arabs will wipe us out." "But how can you sleep with that prospect in mind," I broke in. "And be Prime Minister of Israel too?" "Who says I sleep?" he answered simply. (The Jewish Paradox, Goldmann) Moshe Dayan echos Ben-Gurion's assessment: Sun Jan "Jewish villages were built in the place of Arab villages. You do not even know the names ofthese Arab villages, and I do not blame you because geography books no longer exist, and not only 142024 do the books not exist, the Arab villages are not there either. Nahlal arose in the place of Mahlul; Kibbutz Goat in the place of Jibta; Kibbutz Sand in the place of Hunefils; and Kefir Yehushu'a 13:0100 in the place of Tel al -Shuman. There is not a single place built in this country that did not have a former Arab population." (At the Israeli Institute of Technology, April 4, 1969) GMT - 0800 Resolution The Nakba continues. Thelamestown massacre was horrific but does not justify what we have doneto indigenous Americans. Their is no Christian right to heathen lands. Nat Turner's (Pacific Agenda In Support rebellion and massacres were horrific but did not justify the revenge killings of slaves and free black men. The Oct 7 attack by Hamas on Israel was horrific but does not justify murder of over Standard otto@123ph item of 25,000 men woman and children nor the destruction of the homes, schools and hospitals of 2,400,000 Palestinians, and their starvation and displacement in a modern day trail of tears. A Time) Otto Smith a Yes specific Ceasefire. vote is a moral statement. Be on the right side of history. Sat Jan 132024 13:0500 GMT- 0800 (Pacific Standard Time) Gary B. Larson garbltoo@g mail.com Yes Agenda item specific WA lam appalled by the horrendous conflict taking place in Gaza and its impact on innocent people there. Continuing this bloody assault on human beings will NOT resolve any conflicts in the region (just as the earlier ghastly attack on Israel did not resolve anything). Beyond sacrificing lives, it is sapping money, time, and energy throughout the world that could be better spent on dealing with humanitarian concerns (including in the Middle East). The United States —through its national, state, and local jurisdictions — must actively support a cease fire as the only way to focus on realistic, reasonable solutions to bring acceptance and peace in the Middle East and among the allies of Israel and the Palestinians. Yes cease fire in Gaza There are several factual errors in the City Council's current version of the Ceasefire Resolution. These errors were brought to the Culture and Society Committee's attention at the meeting on 1/10. 6th WHEREAS Statement WHEREAS, between October 7, 2023, and TODAY, armed violence has claimed the lives of TENS OF THOUSAN DS OF PALESTINIAN AND ISRAELI CIVILIANS; the death toll has included Americans and children, AND TENS OF THOUSANDS MORE HAVE BEEN WOUNDED; This statement still reads as though the armed violence has claimed the lives of "tens of thousands of Palestinian civilians` AND "tens of thousands of Israeli civilians." This is not a factual statement. Tens of thousands of Israeli civilians have NOT been killed. According to the UN Office of Coordinated Humanitarian Affairs (OCHA) as of 1/12/24, almost 24,000 Palestinians have been killed and over 1,200 Israelis have been killed. Sat Jan The statement also reads: TENS OF THOUSANDS MORE HAVE BEEN WOUNDED. 132024 125200 This statement is ambiguous and misleading. Only "tens of thousands' of Palestinians have been wounded. Per OCHA, as of 1/12/24, over 60,000 Palestinians and 5,400 Israelis have been GMT- wounded. 0800 Ceasefire (Pacific froggybotto Agenda & No Please be responsible. Please statethe facts clearly. Stating facts does not equal "taking sides." The Israeli government is using "disproportionate force" against the Palestinians. These Standard Lori ms20@6mail item Weaponsn umbers are critical. Time Bernstein Yes specific Resolution No Dear Port Townsend City Council: Thank you for taking thetime to read these comments. Less than one year ago, you passed a resolution declaring Port Townsend a "Human Rights City," with a goal of "serving as models for leadership and advocacy on behalf of human rights for all people." In 2019 you passed a resolution calling for ourfederal government to negotiate the worldwide elimination of nuclear weapons. The Ceasefire Resolution represents an equally important commitment to the safety of Jews, Arabs, and all humankind. The current ongoing Sat Jan tragedy is unique. The rate at which nonviolent people have been killed, with the help of Port Townsend resident taxpayer dollars, is unprecedented. This is not like Ukraine, China, Rwanda, 132024 Sudan or Congo; never before have we personally observed an almost live, daily slaughter of women, children and nonviolent people-a slaughter enabled by our leaders and ourtax dollars. 1 114200 want to believe that ripples of condemnation from small towns like PT can build into a tidal wave of change in DC. GMT- 0800 In 2022 the City of Port Townsend formally acknowledged the importance of one at-risk group's importance to the world, and their "right to life, autonomy, culture, free and safe passage and (Pacific Agenda freedom from conditions causing physical, emotional and mental harm." Council, please pass this resolution as a representation of our collective hope that other at-risk groups, even ifthey Standard item Ceasefire don't live here in town, may receive similar rights one day. Time Kim Carver Yes specific Resolution No Fri Jan 12 2024 200200 GMT - 0800 (Pacific Agenda I am Jewish (and a descendant of Holocaust survivors and victims) and I would feel unsafe to live in a community that could not pass a resolution against genocide. Whenever Jews get Standard item Ceasefire together, if one of us says 'could it happen here?, we all know what 'it' is. So if Port Townsend can't pass a resolution against genocide of Palestinians, maybe it couldn't pass a resolution Ceasefire Time) specific Resolution against genocide of Jews,either, and that makes us feel very unsafe. Please pass this resolution. Yes Resolution I submitted a partial comment urging City Council to pass Resolution 24-006 Calling for a Ceasefire in Gaza. But I left out antisemitism. Antisemitism can arise anywhere. Including Port Townsend. Hate and violence against Jews need to be called out. So I can feel safe, so my family can feel safe. But hate and violence against any group based on ethnicity or race need to be called out. So that every person no matter their ethnicity or race can feel safe. When hate and violence is directed against Jews, Arabs, Palestinians, African Americans, Hispanics, Asians, or Fri Jan 12 who ever, they need to be called out. Asa Jewish American, along history of persecution of Jewish people sensitizes me to antisemitism. As a human being, persecution of anyone based on 2024 ethnicity or race is morally wrong, but it is also a personal threat. Because it is hate and violence based on group identity. The way to fight persecution is to call it out regardless what group it 182100 is directed at. Right now, today, Palestinians are the victims of persecution by Israel. Over 23,000 people, most not Hamas fighters, so many women and children, have been killed by Israel. GMT- Nearly 2 million have been displaced. Over 500,000 are starving. And we are part of this, because the United States funds Israel's military. 0800 (Pacific Agenda Antisemitism is hating Jews. Criticizing Israel for persecuting the population of Gaza is not hating Jews, it is not antisemitic. The best way to fight antisemitism, to fight persecution in all its Standard Steven syanof@yah item Resolution forms, against Jews, Palestinians, any people, is to call it out. Port Townsend City Council can help make me, my family, and all its citizens safer, by calling out persecution. I urgeyou to pass Resolution Time) Yanoff oo.com Yes specific 24-006 Resolution 24-006 Calling for a Ceasefire in Gaza. Yes 24-006 Fri Jan 12 2024 143000 GMT- Resolution 0800 24-006 1 strongly urge you to pass Resolution 24-006 Calling for a Ceasefire in Gaza. (Pacific Agenda Calling for Standard Steven syanof@yah item a Ceasefire This is based on my role as a resident of Port Townsend, your constituent and a Jewish American concerned about ongoing violence and humanitarian violations in Gaza, and in recognition Resolution Time) Yanoff Yes specific in Gaza that U.S. cities, towns and other entities without direct influence on foreign affairs, still wield substantial influence through resolutions that bear on public opinion and federal elected officials. Yes 24-006 Fri Jan 12 2024 Hello, I am requesting that the City Council approves the Ceasefire Resolution at this upcoming meeting on the 16th. There have been many other cities, small and large that have passed 123200 ceasefire resolutions including my home town of Portland, Maine. Responding to the voices of its residents and using the power the council has to not be complicit in genocide, ethnic GMT- cleansing and loss of hundreds of lives each day for the past 3 months. Many of us who are advocating to pass this resolution have been calling our Representatives, hoping our voices will be 0800 heard, we have been visible around town and in Seattle once again hoping for those in power to listen to us and use their voices. This national issue is relevant because because we are (Pacific isabeldubois Agenda advocating for ending violence, we are advocating for peace, aid, and healing. All values that we uphold locally as well. If we can not use our voices, especially us with the privilege of safety Standard 18@gmail.co item Ceasefire right now to help those in Palestine how can we expect anyone to do the same for us. How can we expect that we will be able to address violence, anti-semitism, bigotry that occurs locally? Ceasefire Time) Isabel in Yes specific Resolution We need to build skills of solidarity, resistance, and reima inin . A ceasefire, is only the very beginning of this work. Yes Resolution Dear City Council I thank you for all the hard work and attention that you put into your jobs. I see that one of your goals for 2024 is fostering unity in our community. In light of this I am writing to urge you not to approve the resolution on the Gaza Ceasefire in its current form and to consider dropping the idea entirely. My reasons are as follows: #1. This resolution, while striving to be fair, has largely given the terrorist group Hamas a pass. It is mentioned once but not in a way that highlights its role in initiating and maintaining this horrendous conflict. Hamas is a genocidal terrorist group that not only is dedicated to the complete destruction of Israel, but also oppresses the Palestinian people, oppresses women and LGBTQ+ people (Philadelphia Gay News). . #2. By passing this resolution and not addressing other conflicts that are affecting the world right now it gives the appearance of bias views and appears to support much of the false antisemitic rhetoric in the media that has given rise to increased acts of violence against Jews (Antisemtic acts in US up 360%). For instance, have you passed or initiated a resolution about the violence in Yemen where over 350 thousand people including more than 150 thousand civilians have died. What about the plight of the Uyghurs in China? The list goes on. #3. It seems to me that you have plenty of local issues that need your urgent attention and energy. Directing people to reach out to their federally elected officials seems like a clearer path for Fri Jan 12 having their voices heard. 2024 114200 Like all of you I hope for a speedy resolution and lasting peace in the Middle East. I also am heartbroken by the death of all innocent Palestinians and Israelis. The sooner they find a way to GMT- esolve this war and the underlying conflict the better. Your current statement developed without input from all constituencies feels biased and flawed. What's more is do you really want to 0800 spend your time making resolutions about world politics? That doesn't seem to serve your goal for 2024. Please consider scrapping this resolution and focusing on local issues that unite us. (Pacific Agenda Gaza Gaza Cease Standard Daniel item Ceasefire Sincerely, Daniel Molotsky Fire Time Molotsk Yes specific Resolution Yes Resolution Fri Jan 12 2024 092600 GMT- Resolution 0800 24-006 (Pacific deborahgpe Agenda Calling for I writeto reiterate the comment I made prior to the previous meeting in support of the City passing a ceasefire resolution. The resolution as amended is an even-handed statement of moral Standard Deborah dersen@yah item a Ceasefire concern for the welfare of people in Israel and Palestine and a request that our congressional representatives and the administration focus aid on humanitarian needs and not on weaponry. Time Pedersen Yes specific in Gaza It is sometimes necessary for the city to speak on our behalf on morally compelling issues such as this. Pleasespeak up for us. No NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend that we condemn violations of international law, including both the October 7, 2023, Hamas attack on Israeli civilians and the Israeli military's response affecting the 2.3 million Palestinian civilians (nearly half of whom are children) living in Gaza since then. Thu Jan Why not also condemn Hamas's horrific sexual violence? You list everything else -bombs, etc., but notably stay silent as to the sexual violence against women and girls. 112024 210700 See: GMT- https://www.nytimes.com/2023/12/28/world/middleeast/oct-7-attacks-hamas israef-sexual-violence.html?smid=nytcore-ios-share&referringSource=a ticieShare 0800 (Pacific Agenda There is also a typo in the last BE IT FURTHER RESOLVED Standard item Time) Yes specific Ceasefire Thank you for your consideration. No I'm Daniel Rosenberg, an American-born Jew. In 2017 I traveled to Israel on my Birthright Israel trip. It was on this trip that I saw how Jewish trauma is manipulated for violent political aims. One day I was woken at dawn and taken to the holocaust museum. Like most Jews, I felt tremendous grief and horror. Many of us left wondering how we might respond to such a tragedy. Birthright Israel had an answer. We were taken to the gravesite of an American-born Jew who died in the line of duty in the Israeli military. His grave was heavily decorated and we were told of how happy and fulfilled he felt dying for the state of Israel. The implication seemed to be that by serving in the Israeli military, I too could day a happy and proud Jew. This is part of the intense propaganda campaign that seeks to conflate Jewish identity with Zionist political ideology and projects the fear of antisemitic persecution onto the Arab world. I was told by everyone in Israel that the Palestinian people want nothing more than my death. After spending ten days in the West Bank of Palestine being welcomed into people's homes, I know this isn't true. The fear of my people is currently being exploited in service to an openly violent political ideology that threatens to annihilate Gaza. Thulan 112024 You surely hear the concerns of many Jews who are afraid of rising antisemitism in the community. They may even ask you to deny this resolution. I tell you, their fear is real and antisemitism 18:15:00 is indeed dangerous. Though, if you refuse to call for a ceasefire, you will be fueling antisemitism, not diminishing it. GMT- Resolution Resolution 0800 24-006 The real threat of antisemitism in this community is the kind that promotes a narrative where Jews are responsible for all the world's evils. If a Jewish nation commits heinous crimes against 24-006 (Pacific Agenda Calling for humanity in full view—this will only fuel the fire of antisemitic hatred. If you are a clear-eyed person, you already know what is happening in Gaza is unacceptable. Do not waver on this in Calling for Standard Daniel danno528@g item a Ceasefire order to pander to the fears of your Jewish constituents. I tell you: we have been manipulated, lied to, and taught to see an enemy where there isnot. Do not permit us to dig our own graves. a Ceasefire Time Rosenbergmail.com Yes ecific in Gaza Use the osition of o r office to s eak out for what is ri ht. This is in sery ce to not onl the Palestinians in Gaza, but the Jews in this town. Yes in Gaza Is your .Iften Da you public If sa, what work, live, ment mthe Type of If Agenda item, far a subject of Name Email business inpublic please state Public comment Written public commentm limited to 2350 characters(with spaces). If you exceed this amount, you will be unable to submit this farm until your commentm 2350 characters ar Public the Public Last updated (optional) (optional) City limits? c ent which ane. less. Hearing? Hearing? Tue Jan 16 2024 1619:00 GMT- Agenda 0800(P.,ific —b.902@6 Item CeaseFire/No Thlchh Nhat Hahn sa id,"There is no way to peace. Peace is the way" With peace In our c.U,ci.....ss,a cease fire is what is needed. Please let us stand asa community a nd u rg. for peace and no City Council Standard Time) Nick Hill ympus.n.t yes specific W.a ponsto Israel m eapons yes Resolution Tue Jan 162024 160500 GMT- 0800 ( Pacific Mideast Standard Time) IVH ly., I I Please support a cease fire between l sra.l&Hamad, we must prevent a further deaths of civilians yes CeaseFire writing to you today as a queer jewish constituent in favor of the ceasefire r.sol ution being put forth today. I hold my jewish values and teachings very close to my heart and within them Is the belief that we fight Injustice, oppression and harm of all kinds and ­vu Ufllct the kinds of suffering we've endured on another. 0.caus. of those beliefs, 1 know and hold dear the be l.f that Zionism Is NOT Judaism and to conflate the two Is deeply painful as well as probi.matic. Protecting Jews Is not done by creati ng hatred towards Palestinian and Muslim communities, if anything we've seen here In the US the rise ofanti-Semitic attacks since Israel has begun it's latest wave of genocide on the peoples of Palestine. Please choose today to protect both your jewish and muslim constituents by Tue Jan 16 2024 choosing to stand up against hate and the severe wave of it that has come as a result to Israel's latest genocidal campaign. 1604:00 GMT- mak.nna. oke. Agenda 0800(Pacific ffe@gmail.co item Thank you Ceasefire Standard Te) im Mak.nna yes specific WA yes Resolution Tue Jan 162024 16:01:0OGMT- I'd 11 k. to add my voice to those who a re asking you to pass the cease fi re..solotion. While it may be unusua l for a city like ours to take a position- Uternational events, it is surely not —h—c! of. 0800(Pacific Similarly, asking for a ceasefire does not insult either side of this awful war. Itjust asksfor it to stop, and hopefully forth. sides to cometogether to see if there is.possibfWf. .o dg....d. CeaseFire Standard Time) yes ITh.t seems fairly u nobj.ctionabi. and l ask that th.council vote In favor ofth. resolution. yes .solution. Tue Jan 16 2024 155]00 GMT- Agenda 0800 ( item 'Indianisland' Hi concerned citizen hereto say it is so important that we payattentionto'Indianisland'and stopallowing weaponsthatareaiding ing.nocid.ln Gaza h.r.lsourbackyard. Wemusttoeverything In imPacific Standard Te) yes specific oval base we ur por to support a cease fire lm mediately. Please do what is right Humanity is a basic right No writing urgi ng Council to pass the resolution calling for a ceasefire in Gana. Two months ago, I spoke to the Intergovernmental Collaborative Group asking our local elected officials to sign onto the Washington Solidarity Statement for Peace and Justice In Israel/Palestine. My nn addressing our local elected bodies then and now Is that our congressional delegation has still not called f........ fire and continue supporting the Biden administration's providing military aid tolsrael and diplomatic cover for the ongoing atrocities carried out by Israel over the past 100 days. Since the ICG meeting on November 16th, The Board of County Commissioners and Jefferson County Board of Health have passed resolutions calling for a cessation of violence. According to Euro -Med Human Rights Monitor, the past 100 days of Israel's bombardment of the Gary Strip, 31,497 Palestiniare have been killed. Thls'mcludes those presumed dead under the rubble. Among the dead are 28,951 civilians, 6,471 women, and 12,345 children. 1 out of every 20 Palestinian in Gary has been either killed, injured, or is missing. 1,955,000 Palestinians in Gary have been displaced. 69,700 homes have been completely destroyed and 187,300 have been partially destroyed. Middle East Monitor reported on January 4th, 2024, that Israel had dropped over 45,000 bombs on Gar. since October 7th, 2023. A reminder that the Gar, Strip Is equivalent to the area of the Quimper Peninsula. Our congressional delegation has also been si lent around the Biden Administration bypassing congress twice, sending an additional $253.5M In military aid to Israel. Polling from Data for Progress released on December 5th =that 61%of Americans support a permanent ceasefire In Gar. and a prioritization of diplomacy. I can easily say that from my 3 + months of Involvement In our community around a call for a ceasefire that the majority of Port Townsend wants a ceasefire In Gar.. T Jan 16 2024 15:54:00 GMT- oldgrowthcult Agenda Resolution 24 Ihopethat as elected representatives of our community that each of you will listen to those of us previding information and personal comment, many with lived experience in Israel/Palestine, calling 0.00(Pacific Mike ere@gmail.co item 006 Calling fora for a ceasefire a no pass the resolution in front of Council.Our congressional del egation needs to hear from us, a nd you can hel p dellve r our message by si gning this resole[ion. Standard Time) Ferguson n yes specific Ceasefire In Gar, Ceasefire/ T Jan 16 2024 No 15:33:00 GMT- Agenda ,eapon, 0.00(Pacific item Ceasefire Please approve the CEASEFIRE and NO MORE WEAPONS to Israel Resolution. I believe we need to tell the Federal government over and over until they start listening. Wec.d't go on promoting war. for Israel Standard Time) yes specific esolution The only way to PEACE is through negotiations, and the US government can help Israel cometo that u nderstand'mg. yes Resolution Trauma-induced feelings of Imagined unsafety, genuine though these feelings may be, cannot be treated by further exacerbating the huge crisis In Gar,, or by prevaricating on genocide. Nobody in Port Townsend IS unsafe. That's all that there Is to be said about this attempt to distad the discourse. The Issue is the genocide in Gar,, and in particular our government's complicity In the destruction of 2.3 mil lion lives, the direct killing and maiming of tens ofthousands, the unprecedented siege- Call to on Induced famine and diseases, the destroyed health and sanitary lnfrastructu re, the ruined futures, the chasing around of people from one unheated stairwell or tent camp to another, none of which ming the e safe -Indeed, the GENUINE unsafely of real people, not just numbers, some of whom we know -or knew. Gar. C-Call to stop genocide Tue Jan 162024 ming the Gar. And this is done with our tax money, with the blessi ng of our Democatic senators and representative, with arms shi pped past our town within our line of sight. and use 15:27:00 GMT- tablets Agenda genocide and use leveage to 0.00(Pacific Daniel barbell0u@id item leveage to force We cannot end this ourselves, but we must add o... oice to the many cities, organic,tions, and people of conscience who call on our government to use its financial and diplomatic leveage to bring forcea Standard Time) Shunra end.com yes specific asefire this to an end yes ea,efi,e Dear City Council, m a Ch'm... Jewish nurse work'mg at the emergency department at Jefferson Healthc.re'm Port Townsend. My decade of work'mg'm hospitals has given me an understand'mg of moral courage: of how to speak up for myself and with others wh- mjusti ce occurs. In August 2022, LG BTQ activists asked city council to public.] ly stand with them;'m other words, to pactice the values of'mc]usion that Port Townsend c].I ms to have. In response, this city council sued a proc]amation'm support of t.... gender residents knowing that it might upset people who have not found it'm their heart to accept those of different gender experiences. you already know that this was the just action, but what you might not realize I, how it impacted us who live here: it gave us moral courage to speak up. Last week, I educated my co-worker on gender diversity and felt re b,,,, and able to share knowing that the city'm which I work I, a safe space that supports me. Simi la,I, I am asking city council to pass the ceasefire resolution today not because it alone can stopthe genocide In Gary but because it holds Implication for what the actions which m,yf,llow. By passing this resolution, it gives way for others to say: Port Townsend does not. ant weaponry passing through our bay headed to Israel. We do not want to be complidt'm the kilfi ng of tens of thou sands of civilians We do not want to be complidt'm.... lating We. m the Middle East There wi II be voices tonight who wi II want to promote the false narrative that Judaism I, Zionism, and that to decry the violence of Israel I, anti-semitic I assure you that my work'mg class Jewish migant refugee ancestors would r.I I'm their gave, to hear this. W hen they.,,ived'm the lower east side of New York City'm 1908, they joined labor organirations work'mg against the Zionist political party. There are Innumerable Jews who follow this legacy today, and we are'm no part less Jewish than those who have chosen allegiance to a nation state halfway across the world. Genocide I, genocide no matter who enacts it whether they are Jewish or not. It needsto stop- now. In order for it to stop eve needto bellevethat it evill, And to act as if eve are able to make it so. Tue Jan 162024 Thank you, 152500 GMT- Agenda 0.00(P.c]fiC aaypost@g item Ceasefire S.,.Standard Time) Sara mail,­ Yes specific Resolution 1/16 No C.. dim m Gaza to stop kI IIIng Tue Jan 16 2024 people and 1514:00 GMT- General Resolution asking start 0.00(P.c]fic Leslie public for c..S fi,. m helping Standard Tim e) Roberts Yes m- Gar. I encourage our city officials to pass the resolution asking for c..sefi,. m G­ ly., them heal. Tue Jan 16 2024 14:14:00 GMT- Agenda Resolution 24-006 0.00(P.c]fic RuthG rha 122@gm item Calling fora Standard Time) H_j ail'c Yes specific Ceasefire'm G.I. I a m writing to support the City Council ceasefire resole[ion. No I- ,,id,,t If P-T—n—d -d , , p ..... I f.y ... g — f— G- h. I- — If hi, ­,fi­ f—fly in th. 2014 b—bing If G- H� — f-, hi, I- m—ining f—fly -n—b.i-, hi, -td.,, .., kilidd hil� h.1tI,idg in El Shif. IT .,pit. 1 . fI. ­dk, g., Th. 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'In D.,id] R ... dbug, ., A—i--b— JI. ..,king th ... pi,t in P.1 T..n,.dd I .,k y.. t. igh th . ..... fi .. .... intimn In b.h.1f fth.JI.i,h --ity, By ..y If ..p] ... ti.U, I'll ,h., I � p I t- f,,, y Bi �th,ight 1-6 t,ip: —, ,.k.n t I— . d t. k.n t. th. h.b.,... —1— N.tn 1.1 ly, thil —1— p,.v.k.d --nd... g,i If . d . g- M. by If n, Ift ..Ud.,idg Ind. t. .,p.Ud t. — h h ...... Biqh,ight —.1 hind - __­ on' "'t tIp 11, th, 911 -lit, If 11 A,,,i,,,-b... JI, h, didd fi g Ttl g in th. —.1i fllitwy, T, g,.- .., h..vily d.,.,.tId nd I I,. t.]d Ind. fnlfill.d h. fd]t giving hi, Hind in t, hi, p,,pl,, Th, ,,p,k,, pli-im, ,, th,t by ,,i,g in th, 1-0 'ilit"Y' I ... Id p—Int . fntn,. h.] ...... Thi, i, Ind. I .., ..p ... I! t. th. p,.p.g.nd. ­p.igh th.t cl-tity ith Zi.di,t c.d.gy nd p,.jI,t, Ut. th. An.b ..,id I .., Win! by vI,y.U. I kn.. in —.1 th.tth. P.1-ini— ..nt n.thing n... th.n ­ny d..th Aftu b.ing Ilm—c! int. P.II,tini.n h—, f—In d.y, in th. Wd. B.nk, I kn.. thi, i,n't t,n.. Th. p.id nd f— If ­ny ..pi� — b.ing ..pi.itId in n p.dly vi.]Idt p.liti,.] id..I.gyth.t th—t—t. nnihil­ n dtin. g,..p If p..plI, t,n.y.. Ind., th. .U,.,n, If ­ny JI., h. — f,.id If i,ing in th. --nity. Thy I— .,k y.. t. biddy thi, ­.Intmn b ...... I fthi, I tIll y.., th.i, f— i, -I nd nti—iti— i, dc.dd d.ng­­Th..gh, ify.. .]I f ........ fi,., y.. ill b.fn.fing — fighting it. T J.n 16 2024 Th. — th.t --nity pm—t., . n.—ti- h... JI., — ­p­jbidf., .11 th. ­ic', vi , If . JI.i,h namd, ith th. .pp., fth. US g—m—dt, ­,flt, h.i ... 14 4100 GMT- AgIdd. ,I pid t h—nity in fnII vi—thi, 111 fn.] th. fi,. If If y.. — . dd.,-.ydd p U, y.. kn.. hbt i, h.pp.ding in G- i, --d—biI. Pl�... didn't -I, In thi, p.nd.,ing 0.00 ( P.,ifi, D.nidl d.nn.528@g — C .. fi,. t. th. f-, If y... JIM, h md,titwdt, I t� 11 y..: I h.- b.I n — nipn I.t.d, Ii Id t., . nd —ght t. .I . n In —y h. I th... i, n.t. D. ­ p—it n, t. dig In, — g,.vI,. U,. th. p.,iti.n If y... C ... fi'. St.nd.,d Tim.) R ... Ub.,g ­il,­ Y., P.,ifi, R: '. Intl In ffi,.t. p..k ..tf., h.t i, ight T hi, i, in t. — Idly th. P.1-ini— in G.,., bnt t. th. JI., in thi, t..n YI, R ... intimn ask that the City Council pass the resolution calling for a ceasefire In Gana. Whilerecognise that it Is not the standard for the PT City Counci l to make statements on' international aff.i,s, it is i hpestive that we do so now. Our city prides itself on its gsssroots politics, a no when our state and national representatives do not call for an end to genocide, it falls to our city to do so. As the Council resolved last year, Port Townsend is.'Hum.n Rights City, and there Is precedent for the City Council to make statements regard) ng Issues beyond the scope of just our town. Calling for Tue Jan 16 2024easefire ac Is essential if the City Council wishes to model "le.dershl p and advocacy on behuma alf of hn rights for all people" Please do so today by calling for a ceasefire. 14: 1100 GMT- Agenda Resolution 24-006 OSOO (P.CIfiC Rose Bugel- rose@shuns. item fora Ceasefire In lam the descend. nt of Jewis h victims of the H olocaust genocide, a nd a proud supporter of Pa lestini. re'right to live, and live freely. It is not coin ple. to cal l for a ceasefire when tens of thousands are Ceasefire Standard Time) Shunra net yes specific Gary dead. yes Resolution Tue Jan 162024 115800 GMT- Agenda Resolntiod24-006 0.00(P.clfic Debosh dwi ese55@ya item Calling fora I strongly support the effort to get our Washington representatives,Congress, a no P resident Bid-towork toward a ceasefire, and to help bring lsraelisa no Palestinians to the negotiations table fora Standard Time) Wiese hooeom yes specific Ceasefire in Gary cleartwo-state solo[ion. l wish to speak out against the current l —.1i goverment's mass killing of civilians with US weapons support, a no the effort to make Palestine u ninh.bitable. No Tue Jan16 2024 11:54:0OGMT- Agenda Pleasesuppol.—Sefireresolution. 0.00(P.clfic r-.gd.hl@y. item Gaza ceasefire Council Standard Time) Rolf Vegd.hl hooeom yes specific esolution The U.S. has financed l sraeli human rightsviol.tion,fo,f.,too long.Ple.se.ddourvoices to the voices of many other cities incalling fora ceasefire. no making aid to Israel conditioned upon reform. yes meeting Hi, am urging that at today's meeting (1/16), the City Council approve the Ceasefire Resolution. Watching other cities both big and sinal I call for a ceasefire has shown a priority & dedication to not 'entlent and complicit in the ethnic cleansing of thousands of people in the last few months Many of us here in Port Townsend have been calling our representatives hoping to be listened to, to no a ails highlighting the importance of the attention of City Council to represent its residents voices in being heard. Our community has been reaching out across the peninsula and into Seattle to support this cause, have heard the question ask.d'.by doesthis national issue concer . a no l want to be clear th.tthe values we uphold here around community a no supporting each other through mutual aid, Tue Jan 16 2024 need to be reflected In how eve turn our attention to the values of the collective as they are'mterconnected. Here In PT eve experience a lot of cushion and safety from the horrors of evh.t's going on In 114600 GMT- Agenda Palestine, even positioned so close to Indian Island, which has docked ships in support of the war in the Middle East 0.00(Pacific item Ceasefire Standard Time) Jen Hauser yes specific Resolution Calling for a ceasefire is the first step in showing our solidarity in Upholding&reflecting ourv.lues both locally(he. we would respond to violence& prejudice here). no globally. yes writing to plead with you not to pass this resolution. I know that efforts have been made to fix the Initial extremely slanted draft, which, e.g., literally Ignored the rockets launched at Israel s1... 10/7, numbering over 12,000 from Gary alone by Dec. 31. However, the anti -Israel bias of that first draft remains. E,9,, it claims "starvation I. being used as a weapon' even though aid getting'mto Gary I. well above p-10/7 levels but I. diverted from ns to militants, yet doesn't acknowledge Hamas' we.ponir.tion of sexual assault, likely ongoing for hostages. It implies Israel's entire response i. a "violation of'mternational law;' glossing over the International Court of Justice case where Israel i, being supported by Germany and other nbtio 1,yl the resolution implilthl Ham..'violations are confined to 10/71 Re"stop send ng arms to the warring parties;' what does this mean? That Iranian and North Korean -funded rockets drop on Israel for years hile Hamas keeps committing rape/torture as they've stated they wi II do? That the U.S. termi nate its alliance with Egypt, which also blockades its gate to Gar.? That the U.S. no longer supports Bahrain, which I. defending the Red Sea from the Houthis, a Hamas ally calling for "Death to America'? The resolution ignores the rights of PT residents who could be the target of hate crimes and "cancellation' because they oppose this III-'mform.d thinking. Advocates are trying to A m this resolution In at City Council with much less consensus -build) ng and process then for future uses of the golf course. They object that Sen. Murray, who has 30 years of experience in Congress and chairs the Defence Approps subco, does not agree with them but they don't consider why. It is also not clear why they make Israel and only Israel their target out of all the wars going on globally today. Tue Jan 16 2024 Note that there could be a ceasefire tomorrow if Hamas returned the bodies (alive or dead) of the hostages and its genocidal leaders promised to step down. Hamas does not do this because it _does 13:46:00 GMT- Agenda Resolution 24006 not want_. ...fire. Instead of wading'mto this mor....tth.City, Port Townsend residents should take national.....rust. national leaders and let the City get on with addressing Issues where it 0.00(Pacific Item Callingfor. c .dfoster me.,mgfuldl.....ion using relevant expertise. im Standard Te) No specific Ce ase fire In Gary No If.verytown In the US asked Israel to .topth. genocide, would it matter? If every citizen In the US asked the govt to stop sending weapon.to Israel, would it matter? Tue Jan 16 2024 13:4100 GMT- Agenda What matters i, taking..t. ndfor people who a re being killed in a war that's destroying Innocent lives and making the whole world -ll launched missiles at Pakistan today. The US i. bombing 0.00(Pacific item Ceasefire Houthi. in Y.men. Everyone seems to be bombing everyone, and it's ti me for everyone to rise up and say"Enough."We have t. — somewhere. The next missile launched by someone could be for Ceasefire Standard Ti,,) IY,, specific Resolution ll, We have to say no. Yes Resolution Dear Council members, Thesituation In Gary deteriorates daily. Mass starvation approaches, yet the United States seems unable to slow Israel on its path of devastation. As a result, u nr..t'mcr..... In the Middle East, with M.,attacks on more fronts, and more attacks on lew...d Palestini. In the United States All this inti mately affects the hearts, minds, pocketbooks, and safety of people In Port Townsend. I urge you to pass the Ceasefire Resolution to which the Culture and Society Committee and the Tue Jan 16 2024 Jefferson County Palestine Solidarity group have devoted so much ti me and energy. It i, the the least that we as human thing can do to h.1 p stop the slaughter. 1326:00 GMT- Agenda 0800(Pacific Jason victor item Ceasefire Thank you so much, Standard Time) S.rinu. Yes specific .solution Aa victor..rinus Tue Jan 16 2024 13:12:00 GMT- General 0800 (Pacific William bill.range@gm public Standard Tim e) Range ail.com Yes lit Pleases.pp.1.resolu[ion regarding...... -fire in G- ly., City council Tue Jan 16 2024 12:56:00 GMT- 0800(P.c]fic Standard Time) Andrea Armstrong andrealynnrn @gmail.com yes Agenda item specific WA Iu,g,C.... il... bers to pass Resolution 24006 Calling for a C.... firein Gaza. While it is not my expectationthat Port Townsend's Ceasefire Resolution will affect the a ppli-i-of national policy,) be expect that a Ceasefire Resolution wi 11 communicate, to all, this community's commitment to'mternational standards for human rightsa nd this community's opposition to US support for nations engaged in war crimes against civilian populations. yes City Council Meeting, 1/16/23 As one of the many citizens living and working Port Townsend who has friends and relatives In Palestine and Israel, the ongoing war concerns me greatly. Nothing In history hi- that hostages can be air-bombed'mto freedom, nor that starving a civilian population wi II lead to a better negotiation position rather than galvan ong more determined future fighters. While we we here safely, the war continues In Palestine and Israel, and my friends are being killed and dislocated, my family --mc! In an ongoing d]stsction from their regular hues, some dislocated, some lucky enough to remain In their homes, with access to safe rooms and bomb shelters. Friends inside Israel are regularly arrested when protesting for a ceasefire. Friends In Gary are moving from place to place to place, trying to find food, running water, warm clothes ( because the first dlslocation at gunpoi nt was In summer weather, but the rains have come-and their wi nter wardrobes have been bombed to smithe,ee—) And those are the ones who survivedl Friends and relatives inside Israel have entered'mto this new year unable to plan ahead, seized with dread at every phone call or knock at the door, because any news could be the worst. Friends In Gar. often no longer have phones or doors. A ceasefire would benefit ALL of them. War Is terrible for everyone concerned, inside or afar, and this war has indeed been terrible for those of us who love people on all sides of the issue. A ceasefire, hopefully with a full exchange of hostages, Is a necessary first step toward allowing my very specific friends and relatives to start rebuildi ng. Except for the ones who died; it Is on *us* to commemorate them and celeb,.te their T Jan 162024 achievements 12:45:0OGMT- Agenda Resolution 24-006 0800(Pacific Dena Bugel-dena@shuns. item Calling fora Ica] l on the City C.... i l to joi n cities,councils, and local organi-i ons throughout the Un ited State ... d APPROVE Resoluti on 24006 Ca l l ing for a Ceasefire in Gana. Standard Tim e) ISh.w. lYe, specific Ceasefire In Gary No want to commend the Cultural and Society Committee for its work on the Ceasefire —.1 Ii-, and also the entire PT City Council for conside,i ng this important statement believewe all have not only the right but the responsi bi lity to uphold our democratic values and put them'mto ph-i— Add of course, thls'mc]udes residents, citizens and all three levels of government—federal, state, and local. One of these responsibilities Is to let our governmental officials and representatives know our position on critical Issues II ke the war against the Palestini.— I support the revised wording of the Ceasefire Resolution and si —ely hopethat each and every one ofthe City Council members and Mayor wiII vote to pass it. Asa pe—g,loving community, it is'mcumbent upon us to let our country know when the wrong path, one that promotes war, has been taken. W e must demand an end to all military aid and assistance Tue Jan 16 2024 by the US overnet to Israel, a ceasefire and humanitarian aid be sent and allowed'mto G- aza 12 12:44:00 GMT- Il ndemanrobe Agenda Until these crucial measures aretaken the bloodshed and suffering ofthe Palestinian people will continue. Wecannot stand by and be silent. 0800 (Pacific Roberta rta2020@gma item Ceasefire Ceasefire Standard Time) Lindeman Il.c.m yes specific Resolution Pleasesupportthe Ceasefire Resolution yes Resolution Resolution Tue Jan 16 2024 24-006 12: 15:00 GMT- Agenda Resolution 24006 As bystanders to the slaughter of civilians in Gaza we must at the least stand up f.rendidg the war on both Palestinians and l smells Ascitizens of the United Stateswe must accept some Calling fora 0800(Pacific David dberrian@.art item Calling fora resp.n.i bility for our government sending a rmame ,aid, and encouragement to the state of l —.1 for their subjugation of Palestine. We must do what we can do. Passage of Resolution 24-006 Ceasefire in Standard Time) Serrian hunk.net Yes specific Ceasefire In Gaza CallingforaCeasefireln Gaza makes a public.tatementfr.m all of us This is something we can do and l strongly s.pp.Ithi, resole[ion. Yes G- T.. Jan 16 2024 Please pass the Ceasefire in Gaza resolution. This resolution is relevant and important to Port Townsend because it reflects the'mte.t of many local citizens who wish to give a voice to the dignity of 1156:00 GMT- Agenda Resolution 24-006 human life everywhere, and who do not wish to be associated with governments whose weapons kill innocent civili... indiscriminately. Port Townsend is not an isolated or provincial city; its citizens 0800(Pacific Marga ,gk.pkb@hot item Callingfora vorldlya.d care deeplyabouteoe occurring beyondourenvitom.Wedo.ot.tickourheads'mthesandand.... meth. world will takecareofit.elf. Webelieveindemocracy and want as ay Standard Time) Kapka mail.com Yes specific Ceasefire In Gara such as reproductive rights, voting rights, human rights, wa r, p ...... olldarity. Thank you. No eptly r..read Martin Luther King's Beyond Vietnam Speech: A Time to Break Silence. MLK dellvomd this speech on Apri 14, 1967. In many ways this speech is more relevant today than ever, particularly as it relates to the conflict In G ­ Id MLK', words: ..when the issues at hand seem as perplexed as they often do In the case of this dreadful conflict we are always on the verge of being mesmerized by uncertainty; butwe must move on. "Some of us who have already begun to break the si lo—of the night have found that the calling to speak Is often a vocation of agony, but we must speak. We must speak with all the humility that Is appropriate to our limited vision, but we must speak" Port Townsend cho those words:"we mu.t.peakl"This resole ion is one step forward that acknowledges our collective responsibility as U.S. citize..to dowhateverwe c.dto.ddth.,odfli,tid Palestinethat has eactedo Ceasefire? Tue Jan 162024 PortTownsend :hah_y price on Palestinians in Garan No 1146:00 GMT- Agenda Ceasefire/No eaponsto 0.00(Pacific Nichol.M ...113@g item eapom to Israel We must send out a collective call fora ceasefire and a demand to stop supplying wd.pomto Israel. Israel Standard Time) ITussell mailcom ly., specific .solution I Yes .solution Tue Jan 16 2024 1111:00 GMT- Agenda 0800 (Pacific Joseph item Ceasefireution support passage ofthe Ceasefire Resolution. I believethat in our hierarchicaldemocracy, the voices of citizensare funneled up through our local representatives to come together in a loud chorus to im Standard Te) Karniewicz Yes specific Resolring ba bout peace. No Please pass the Ceasefire Resolution. May all beings be free from fear Mayall beings know peace May we all awaken Tue Jan 16 2024 110800 GMT- Agenda Healing ourselves 0.00(Pacific Greg item Ceasefire Each other Standard Time) Comfort. Yes specific Resolution And our precious world No Resolution Tue Jan 16 2024 24-006 1102:00 GMT- Agenda Calling for a 0800(P.CIfi, item In additi.ht.calling fora ceasefire,lwou Id like to add'mcreasing theflow of humanitarian a id. so the citizens will be a ble to get enough water, heat, medlc.lattention, a nd food. As a taxing citizen Ceasefire In Standard Time) Jan Sprague yes specific X.C. ofth.US, I believe it is our right and responsibility to speak out whe .,et.xes are being used to send we.tpo tolser.I for bombing the Gary Strip without any st ipW.tions. yes Gary Tue Jan 16 2024 We've been watching in horror as Israel's bombing of Gary has now killed over 24,000 Palestinian civilians since the Hamas attack on October 7. There wi II be no end to the violence without a 10:42:0OGMT- Agenda Resolution 24006 ceasefire. Joe Bid— is the one person who can make thishappen.Hen.ed,t. do it, H is support for Israel'sassault on Gary is u ndermining respect for the US llthe world. It's.Isosedi ly OSOO( Pacific Judy judyd.more@ item Calling fora undermining his chances for reelection. We need the Port Townsend City C .... lto joi n cities across the country In demanding a ceasefire In order to find,esolution to this deadly and destructive Standard Tim e) D'Amore gm.il.com yes specific Ceasefire in Gar. conflict Please pass this Ceasefire Resolution. No T J.n 16 2024 10:36:00 GMT- Agenda 0.00(P.clfic Anne item Standard Time) Hiirondelle yes specific Please pass the ce.,efi,e,e 61ion. Thisisou,wayofexpressingou,concernsand... ingfor the people of Palestine and l srael. No 111y (f port Townsen Agenda Bill AB24-022 Meeting Date: January 16, 2024 Agenda Item: IX.E ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King, PW Director & Laura Parsons, Civil Engineer III Department: Public Works Date Submitted: January 12, 2024 Contact Phone: 360-774-3017 SUBJECT: Tyler Street Pavement Restoration Project scope review and consideration. CATEGORY: BUDGET IMPACT: Potential ❑ Consent ❑ Resolution Expenditure Amount: $ ❑x Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑x Other: Motion ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: On January 3, 2023, the Port Townsend City Council reviewed and approved Resolution 23-005, authorizing the City Manager to execute a grant agreement with the Washington State Transportation Improvement Board (TIB) and all other agreements necessary to complete the Tyler Street Overlay Project. This project is also sometimes called the Tyler Street Pavement Restoration Project. The original project scope included a street overlay, addressing drainage needs and adding twenty-four curb ramps that are fully compliant with the American Disabilities Act (ADA). Since Resolution 23-005, City staff has been working to determine a scope of work that addresses the level of deterioration of the street. The budget for the Tyler Street Pavement Restoration Project currently includes $379,354 grant funding from TIB as well as City match funding of $75,000 with Real Estate Excise Tax (REET) for a total budget of $454,354 as outlined in the adopted 2024 Capital Budget illustrated below. Tyler St Pavement Restoration Project PueJmst. deserciilptiam The City seciured a grant from tire f ranslportatim Improvement 9—cl under the p—era,at preseruation pragram_ 'phis prgocf s.cka tc preserore the. existing roadwnay and make ACh rmlpreveiments alleinq Ypler Streetwhere tire Farmers Markel operates on Saturdays. The 5treel raamditiom is detens inty rapidly. This grant mill lamp preseuwe €Ihe life of the Ipavememt and iimpreve accessibility for this imuportant Iomation in Ul town. Revenue Preiad: Budget . _____________ Transportation lmpnovern�ent 9aard (119) Grant W_ __ � 379,354 host Estate Excise Tax 5 75,000 Tatall Expense Design Ehgiaearingl t Parrnilating Design Consultant S 37,132 Sulbt.tal $ 37,132 construction Constrechon Contract S 284;516 City Pwarnent Work Ahead of Canstruction $ 40,000 CN Engineering Cornsultant 5 18,452 Sul6t.tal $ 352,967 Pmogaet Manayamrmmf Grant ineligible A0 tune $ 35.,000 Subtotal $ 35,000 Pmagact Cmnfingancy _ _ _ _ $ ......28,455 Ekgii ele flag 1% for th a Arts Estimate on budget for NUT and not grants S 756 se ain�sa This year, the City did a test paving section on Lawrence Street implementing a treatment called Full Depth Reclamation (FDR) with cement treatment. The results of this test appear to be promising in addressing poor subgrade conditions under the thin pavement. Tyler Street is experiencing some of the same failures as Lawrence Street and thus work must be done to the street's subgrade before paving. This work ahead of the project is not grant eligible through the TIB program. The current project budget included $40,000 of REET for this preliminary work. Given FDR provides the opportunity to reshape the street, this project could be expanded in budget to address placemaking interests of the community. The City's Complete Street Policy requires that complete street elements be evaluated with projects. To the extent that funding allows, projects can grow to include more complete street elements. Given Tyler Street is home to the Saturday Farmers Market and the needs of this community event influence how the scope of work for the Tyler Street Pavement Restoration Project is developed. Staff is seeking feedback from City Council on two scenarios which affect the budget. Scenario 1: Keep the project as originally scoped, but apply Full Depth Reclamation to the driving lanes for better long-term pavement preservation outcomes. The FDR treatment would be twenty feet wide and would extend the length of the project from Lawrence Street to Jefferson Street for 875 linear feet. This treatment would add approximately $30,000 to the project budget. This additional funding would be added to the project budget from Transportation Benefit District (TBD) revenues or REET. The alternative to FDR is to dig out and pave sections of Tyler Street which will require a number of weeks of street crew time. Including this additional level of investment also allows City Street crews to focus on completion of the banked capacity projects at other locations in the community. Scenario 2: Expand project scope to do a complete street reconstruction similar to Water Street. There are additional areas along the project corridor that are in need of upgrades and improvements. For example, there are tree roots that are damaging both the sidewalk and adjacent paving, resulting in tripping hazards and pathways for water to enter the subgrade resulting in further deterioration. To mitigate this situation, there are six existing street trees that could be replaced with more appropriate species, less likely to cause tree root damage in the future. Full reconstruction of the sidewalks between Lawrence and Clay Streets would be involved. Furthermore, if the PUD undergrounds power, which is currently being considered, then new street lighting on free standing poles would need to be incorporated into the project. Additionally, the street would be widened to add dedicated bike lanes which might result in parking configuration changes similar to Water Street. These changes include a significant increase in work which is not grant eligible and thus would require the City adding resources to the project budget estimated at an additional $440,000 to a new project total budget of $975,000. Currently the City does not have this funding available. Funds would either need to come from debt or using future Transportation Benefit District funds which would take away from some of the street repair work planned for those funds. Or use of these funds would consume 2 years of grant match resources from the TBD revenues. Real Estate Excise Tax (REET) is currently committed with other grant projects. Alternatively, this project could be put on hold and additional funding be pursued; however, there are risks of negative outcomes in not performing with the current TIB grant. Several other important differences exist relative to these two scenarios. Scenario 1 requires coordination and public outreach; however, the work is a maintenance project and the street configuration would remain similar. Coordination with the Farmers Market has already started and staff has received feedback that the sidewalks cannot be expanded without impacting the market due to the limited width of the street. The Farmers Market may want to do street painting when the project is completed which doesn't impact the budget in this scenario. This type of painting would definitely improve the placemaking element. Scenario 1 also does include the need to replace the street trees in the current planter configuration. Scenario 2 provides a much nicer long-term outcome with a full street scape improvement similar to Water Street or Rainer Street. Scenario 2 construction has a larger project duration and would necessitate an involved public process due to the potential of changing parking configurations. This would delay the project to 2025 construction and add considerable administrative cost to the project. The same coordination with property owners, PT Main Street, and the Farmers Market is required in both project scenarios, but just more intense with Scenario 2. Staff is asking the City Council to consider the various scope scenarios for the Tyler Street Pavement Restoration Project and provide direction as to stay with Scenario 1 or increase the project scope as described in Scenario 2. Staff does not have a recommendation except that funding from the Transportation Benefit District should follow the Comprehensive Street program and staff recommends against placing the project on hold to wait for additional funding. ATTACHMENTS: (none) CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Motion to support Scenario # and direct staff to carry out project accordingly. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 111y (f port Townsen Agenda Bill AB24-023 Meeting Date: January 16, 2024 Agenda Item: IX.F ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King, PW Director & Laura Parsons, Civil Engineer III Department: Public Works Date Submitted: January 12, 2024 Contact Phone: 360-774-3017 SUBJECT: Motion, authorizing the City Manager to apply for a Highway Safety Improvement Program grant. CATEGORY: ❑ Consent Staff Report BUDGET IMPACT: N/A 2025 Budget ❑ Resolution Expenditure Amount: $ ❑ Ordinance Included in Budget? Yes ❑ No ❑x Contract Approval ❑x Other: Motion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: In 2022, the City applied for, and received, a City Safety Program grant. This grant opportunity is available on a two-year cycle through the Highway Safety Improvement Program (HSIP). In 2024, the City again plans to apply for HSIP funding. The due date for the grant application is February 2, 2024. In order to qualify for HSIP funding, agencies must complete a Local Road Safety Plan (LRSP). This was done by the City in 2022, and an update to that LRSP is being currently completed to ensure the City is eligible to apply to for the HSIP grant again. The update will be completed in mid-January 2024. The original LRSP was developed in accordance with Washington State Department of Transportation (WSDOT) guidelines, and the plan was reviewed by the City Council on January 3, 2022. Until the 2024 LRSP is complete, the 2022 LRSP plan is available for reference on the City's website at - .1b ,,,// ii,t o t.us/elites/c�efaullt/fiilles/fiilleattacl�ments/ ublllic wou°Ike/ a e/625`I/2021 ort t ownsenc. Ilocall road safer lan. df HSIP grants applications need to be consistent with the LRSP. The plan focuses on two main safety areas based on historical accident data. These two areas are illustrated in two groups of projects. Group 1 projects focus on improvements for pedestrians and bicycles on State Route (SR) 20 while Group 2 focuses on pedestrian and bicycle safety improvements on the City's major collector streets. In most cases, the focus of the plan is to slow cars in order to reduce severity of accidents and to enhance pedestrian and bike facilities to reduce accident frequency. Grant applications are due on February 2nd for this funding cycle. Given the short timeline, and the work necessary to submit competitive grant applications for limited funding, City staff recommends submitting two of the three projects in the application - 1 . pplication: 1. Pedestrian and Bicycle Improvements between Logan and Hancock Street on State Route 20. This project extends from Logan Street to Hancock Street on the south side of State Route 20 (SR 20). This stretch of SR 20 has been recognized by the community as a critical gap in pedestrian access between affordable residential housing (both current and upcoming) and the commercial hub of Castle Hill, where the grocery store, QFC, and other retail stores are located. The local group, Disability Awareness Starts Here (DASH), will provide a letter of support for this project to include with the grant application. DASH members overwhelmingly supported the SR20 Hancock to Logan project with 19th as a second choice. The application for funding would utilize previously completed design work within the project area which involved construction of a bridge at a price tag of $2.0 million. The new design would seek to narrow the lanes to match the section of SR 20 by Boat Haven, in order to make additional room for pedestrian and bike safety infrastructure. Narrowing lanes would also allow the project to be more affordable because it would avoid constructing a bridge or large fill slope, both of which had been conceived of for previous permutations of this project. Estimated costs are approximately $394,000. 2. Sidewalk Improvements between Haines and 12th Street on State Route 20. The high volume of traffic coupled with excessive speeds on SR 20 between Haines and 12th Street, makes this section of road an unsafe area for people on foot. Between the working port, the grocery store, Safeway, and the nearby park and ride/bus transfer station, this is an area of high pedestrian activity. Currently, this location is missing sidewalk on the north side of the street as well as access ramps at the intersection of 12th and Sims Way. Additionally, the large radii at the intersection of 12th and Sims Way encourage fast turns and incomplete stops by vehicles crossing the existing bike lane and proposed pedestrian crossing. The City Council authorized application for TIB funding for this project in 2023, but was unsuccessful. The project would provide a key stretch of sidewalk and ADA improvements, contributing toward making pedestrian travel safer along this busy road. The scale of work associated with this project is on the order of $438,000. 3. Sidewalk Improvements on 19th Street. This project extends sidewalk along the south side of 19th Street from Landes Street to the McNeil Street right of way. This stretch of 19th Street represents a key gap in pedestrian access between residential affordable housing on Landes and the Mountain View Commons where the Food Bank, YMCA pool, and other community services are located. The 19th Street corridor is wide open with a large expanse of pavement and thus vehicle speeds are higher than would be expected on a street with a 25 mph speed limit. Sidewalk at this location would not only fill an accessibility gap, but it would also add a traffic calming effect by helping to visually narrow the street. The estimated scale of this work would be approximately $405,000. Based on the Local Road Safety Plan focus on streets with highest speed and greatest exposure to pedestrian and bicycle related serious accidents, staff is recommending that the most competitive projects will be the two SR20 projects Staff also recognizes that 19th Street needs a master plan to understand how the road should be configured to achieve traffic calming and safer intersection crossing. Applying for funding once an road master plan for 19th Street is complete is recommended. Additionally as background staff applied for a master plan for 19th during the last round of applications and it was determined to be ineligible. Finally, the attached letter from DASH illustrates a priority for the section of SR 20 between Logan and Hancock. Match for HSIP funding zero if critical timeline dates can be met. However, all of city staff time is not included as grant reimbursable. Therefore, approval of submitting an application for this grant program carries a city match for engineering staff time obligation of $75,000 to be funded by Transportation Benefit District revenues or REET. As an aside, TBD revenues of $800,000 per year assumed approximately $200,000 to $300,000 would be used to leverage grants especially for safety and non -motorized improvements. Additionally, $25,000 of stormwater funds are recommended to be applied to this project. This level of City funding brings the project request for grant funds into acceptable request levels that are anticipated based on the City's population. Staff is asking the City Council for concurrence through support for two projects applications and a recommendation for prioritization of the projects. Staff recommended priority is as outlined above. ATTACHMENTS: CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to authorize the City Manager to apply for a Highway Safety Improvement grant. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 111y (f port Townsen Submitted By: Steve King Department: Public Works Agenda Bill AB24-025 Meeting Date: January 16, 2024 Agenda Item: IX.G ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 12, 2024 Contact Phone: 360-379-5090 SUBJECT: Resolution 24-008 Authorizing the City Manager to Execute a $140,000 Change Order with Seton Construction for the Discovery Road Project CATEGORY: ❑ Consent 0 Resolution ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $140,000 Included in Budget? Yes ❑ No 0 ❑ Public Hearing (Legislative, unless otherwise noted) 0 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: Improvements to the Discovery Road corridor have been in City plans for many years and progressive improvements have been made over time, including the addition of sidewalks between San Juan and 19th, and ultimately the improvements of F -Street. Discovery Road is the city's largest arterial street and the section illustrated below is currently under construction. PROJECT FINES PROJEV �....' �. 51T[ �........�.......,. PEON � PEttTTECI' The project website includes more details about the project: t1p ..Lq.i:typ: t us/ ublllicwou°Iks/ u.o ect/c�liscoveu ..u.°oad blilkewa ..u.°oadwa aired slidewalHk P...!i::p„II..2 The City Council awarded a construction contract to Seton Construction through adoption of Resolution 23-042 at the July 17, 2023 business meeting. During construction, removal of unsuitable soil is a normal part of construction in order to create a good base for the new street, sidewalk, and bike path. Over the past couple of months, it has been discovered that there is more unsuitable material needing removal than was anticipated. When material is removed, gravel must be brought in and compacted to establish the new road bed. This extra work was not included in the original contract thereby necessitating a change order. SCJ Alliance, the construction engineering firm for the project estimates a total of approximately 4,000 tons of material must be brought into the site. This is equivalent to approximately 140 dump truck and dump trailer loads of gravel at an estimated cost of $140,000. This change order also includes approximately $20,000 for contingency of additional unsuitable material. Resolution 23-042 confirmed the following funding sources including contingency Funding Source Current Est. Change TIB (State Funds) Grant $2,493,288 ($136,330) WSDOT Bike/Ped $1,442,082 $0 STP (Federal Funds) $621,515 $0 Street fund match $363,693 $93,396 Stormwater Utility funds $342,680 $92,680 Water Utility funds $234,263 $54,263 Sewer Utility funds $75,831 ($104,169) TOTAL $5,573,353 ($160) Contingency Approved Res. $191,349 23-042 Given, the project contingency shown above is split between streets and storm funding sources, and given the subject change order only is a streets eligible cost, the budget for this project will need to be increased to reflect this change order. Staff recommends that the additional funding for this project come from either Transportation Benefit District funding or Real Estate Excise Tax. REET is already mostly committed with other projects, so staff is recommending approval of this change order and addressing the split between REET and Transportation Benefit District funds during a budget supplemental near the completion of the project. Additionally, staff will attempt to secure an increase in grant revenues for this change order. This resolution confirms an increase in the city's contribution less any grant receipts in an amount of $140,000. ATTACHMENTS: 1. Agenda Bill for Resolution 23-042 for reference 2. Resolution 24-008 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 24-008 Authorizing the City Manager to Execute a $140,000 Change Order with Seton Construction for the Discovery Road Project ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑x Other: Delaying this approval may result in delay charges and increased costs to the project. 111y (f port Townsen Submitted By: Steve King Department: Public Works Agenda Bill AB23-199 Meeting Date: July 17, 2023 Agenda Item: IX.B ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: July 11, 2023 Contact Phone: 379-4432 SUBJECT: Resolution 23-042 Authorizing the City Manager to Execute all Agreements Necessary to Complete the Discovery Road Improvement Project CATEGORY: ❑ Consent ❑x Resolution ❑x Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $4,294,446.21 Included in Budget? Yes ❑x No ❑x Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: Improvements to the Discovery Road corridor have been in City plans for many years and progressive improvements have been made overtime, including the addition of sidewalks between San Juan and 19th, and ultimately the improvements of F -Street. Discovery Road is the city's largest arterial street providing a main connection from SR20 at the west end of the city to Fort Worden, Jefferson County Fairgrounds, Salish Coast Elementary School, Blue Heron Middle School, Mountain View Campus, and Uptown. This Council action concerns the section of Discovery Road between Salish Coast and the Rainier Roundabout. The project connects bicycle and sidewalk facilities filling a crucial gap and in particular connecting to the Salish Coast sidewalks and bike path on Discovery Road. The project website includes more details about the project: I�rott s://clit of t us/ ublllicwou°Iks/ u.o ect/c�liscoveu road blilkewa ..u.°oadwa aired slidewalHk The City secured federal funds in 2018 to begin the design process. Subsequently a bike and pedestrian grant was secured in 2019. Finally, additional federal funds were secured along with a Transportation Improvement Board (TIB) grant in 2020. The initial project funding included a total of $4,693,215 in grant funds and a total of $880,000 in City of Port Townsend funds as outlined in the following table. This information was presented to the City Council on January 4, 2021, associated with approval of the TIB grant. Funding Amount STP 621,515 Ped/Bile 1,442,082 TIB 2,629,618 City Street Funds 270,000 City Stormwater Funds 250,000 City "mater Funds 180,000 City Sewer Funds 180,000 Total $ 5,573,215 Innial Funding .5urrmmy: Nate, addnional Federal Funds w ere secured in 1011. After an extensive public outreach process, the City Council approved the design concept on May 17, 2021, per Resolution 21-036. The meeting agenda and materials can be found at: Ihrot.t liew lid:::::::4&61H i ::::::2256. Over the last couple of years, City staff and SCJ Alliance have been working on the final design implementing the design concept approved by Council. The project was advertised for bid on May 15th of this year as two separate contracts to construct the street improvements and to perform wetland mitigations as required by the NEPA environmental review process. Four contractors submitted bids with the lowest responsive bidder being Seton Construction. The low bid for the project came in approximately $506,000 above the engineer's estimate. The bid tabulations are attached for reference. Based on the bids received, the new total project cost is approximately the same as originally proposed; however, costs are in different categories and a considerable portion of the project is not grant eligible. The following description provides an overview of the project cost changes and the funding sources including the increase in City costs of $186,360. Furthermore, the estimate provided here does not include any contingency as required by the grant agencies. Thus, the City needs to be prepared to increase funding for this project to account for change conditions that are typically 5-10% for a project of this nature and size. The project costs are summarized as follows by category: Grant Eliaible I Grant Ineligible The current project funding sources (excluding contingency) and the difference from previous Council approvals are updated as follows: Funding Source Sch A - Change TIB (State Funds) Grant $2,493,288 ($136,330) Total Costs Rd/MCity Sch B - Bike/ped Sch C- Water Sch D- Sewer Total Grand Total - Grant Eligible PE+ CN 2,619,722 2,276,043 192,702 64,311 5,152,777 Grand Total - All costs 2,744,835 2,518,424 234,263 75,831 5,573,353 The current project funding sources (excluding contingency) and the difference from previous Council approvals are updated as follows: Funding Source Current Est. Change TIB (State Funds) Grant $2,493,288 ($136,330) WSDOT Bike/Ped $1,442,082 $0 STP (Federal Funds) $621,515 $0 Street fund match $363,693 $93,396 Stormwater Utility funds $342,680 $92,680 Water Utility funds $234,263 $54,263 Sewer Utility funds $75,831 ($104,169) TOTAL $5,573,353 ($160 The changes in funding sources are related to the bid costs and eligibility under the various grant and funding sources. For example, TIB eligible costs decreased. Thus, the difference in funding is required to be made up by the City Street and City Stormwater Funds. City stormwater funds are allocated based on the bid costs of the stormwater improvements within the project. All of these costs include design engineering, construction engineering, and construction. Engineering for this project totaled $1,176,886. Of this, approximately $600,000 was for City staff time managing the project over a 2.5 year period. The remaining engineering went toward consultant costs for design. Just over $700,000 is not eligible for grant reimbursement from state TIB funding. Additionally, $130,000 was the cost for the public engagement process. The point to be shared is that the cost of managing a federal project with a high degree of public involvement is significant and must be planned for in future to obtain the same level of service. Finally, award of this project should take into account that contingency is needed for a project of this scale and complexity. Typically a contingency of 5% of construction is recommended, totaling $191,349. For the purpose of this approval, this amount needs to be included in the project total. It is possible that the City would need to come up with an additional $191,349. However, grant resources from TIB are still available for eligible costs and thus approximately 50% of this contingency amount could be covered by the grant depending on the category of costs. In summary, staff is recommending awarding this project with the presumption that a contingency of $191,349 be assumed. This results in a project increase for the streets and stormwater funds of $377,424. A budget supplemental may be required for 2023 and given the project will extend into 2024, this revised budget will be included in the 2024 budget process. Staff recommends the use of banked capacity funds in 2024 to ensure this estimated budget overage has a funding source. Staff will work with Seton Construction to monitor budgets throughout the construction process. Specifically, this resolution authorizes the City Manager to enter into contracts with Seton Construction, Inc. for the Discovery Road Improvements Project in an amount of $3,624,118.21; Seton Construction, Inc. for the Discovery Road; Seton Construction for Wetlands Mitigation project in an amount of $77,340.00; with the Jefferson County PUD for street lights in an amount of $125,500; with SCJ Alliance in an amount of $467,488 for construction engineering services; and execution of changes orders up to $191,349. If approved, construction is anticipated to begin in mid-September. ATTACHMENTS: 1. Resolution 23-042 2. Bid Tabulation (Roadway Construction Contract) 3. Bid Tabulation (Wetlands Contract) CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 23-042 Authorizing the City Manager to Execute all Agreements Necessary to Complete the Discovery Road Improvement Project ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-042 RESOLUTION NO. 23-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL AGREEMENTS NECESSARY TO COMPLETE THE DISCOVERY ROAD IMPROVEMENT PROJECT WHEREAS, the City of Port Townsend has planned for improvements to Discovery Road for many years as it is one of the largest arterial streets connecting the City's west side with the east side; and WHEREAS, the City received a federal grant to begin the design process and later the State of Washington and the federal government awarded the City several other grants to construct the project; and, WHEREAS, the City Council approved the Discovery Road design concept on May 17, 2021; and, WHEREAS, the City advertised for bids in spring 2023; and WHEREAS, the lowest bid was from Seton Construction with construction anticipated to begin in September 2023; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend to authorize the City Manager to execute all agreements necessary to complete the Discovery Road Improvement project. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 17'h day of July 2023. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney BID TOTALS DISCOVERY ROAD BIKEWAY, ROADWAY, AND SIDEWALK PROJECT Page 1 of 1 Eng1n0er',s Estimate Active Construction, Inc. Interwest Construction, Inc. Seton Construction, Inc. Sound Pacific Construction Inc. . P.O. Box 430 609 N. Hill Blvd. 4640 S. Discovery Rd. 6708 144th St. NW ,. Puyallup, WA 98371 Burlington, WA 98233 Port Townsend, WA 98368 Gig Harbor, WA 98332 Schedule A (Roadway) $ 1,6115,060.30 $ 2,828,376.53 $ 2,055,253.00 $ 1,813,467.35 $ 2,523,694.00 Schedule B (Bikeway) $ 1,212,08030 $ 1,585,836.50 $ 1,666,644.60 $ 1,583,520.75 $ 1,737,224.75 Schedule C (Water) $ 168,693.64 $ 196,636.39 $ 189,728.45 $ 170,296.81 $ 166,682.98 Schedule D (Sewer) $ 79,625,54 i $ 64,825.58 $ 84,237.75 $ 56,833.30 $ 65,773.12 TOTALI $ 3;130,459,78 1 $ 4,675,675.00 1 $ 3,995,863.80 1 $ 3,624,118.21 1 $ 4,493,374.85 Page 1 of 1 BID TABULATIOI\ DISCOVERY ROAD - WETLAND MITIGATION BID PROPOSAL: (Schedule A) Seton Construction, Inc. ITEM WSDOT ITEM DESCRIPTION QTY. UNIT1 t Unit Price TOTAL NO. SPEC PREPARATION 1 1-09 MOBILIZATION 1 LS $15,500.00 $15,500.00 EROSION CONTROL AND ROADSIDE PLANTING 2 8-02 PSIPE FRAXINUS LATIFOLIA (OREGON ASH), 1-2 40 EA ` gIII� $3000 $30.00 $1,200.00 GAL. IR 3 8-02 PSIPE POPULUS TRICHOCARPA BLACK ( 30 EA ° iii""'� ""'/ ///""" $30.00 �/� $900.00 COTTONWOOD), 1-2 GAL �/��/��� /��j%%%%% 4 8-02 PSIPE MALUS FUSCA (WILD CRABAPPLE), 1-2 60 EA$30.00 $1, 800.00 GAL. 5 8-02 PSIPE SALIX HOOKERIANA (HOOKER'S WILLOW) 5 EA ssssssssssssssssssssssssssss ������� $18.00 Y�`(�j/////// ����� $90.00 2-3" DIAMETER STAKES OR CUTTINGS s' /// 6 8-02 PSIPE ROSA NUTKANA (NUTKA ROSE), 1 GAL. 122 EA // "�-%�����,�r,,, $30.00 $3,660.00 7 8-02 PSIPE CAREX OBNUPTA (SLOUGH SEDGE), 150 EA/ II �iiii, $13.00 $1,950.00 PLUGS 8 8-02 PSIPE JUNCUS EFFUSUS (SOFT OR COMMON 150 EA " Will, $13.00 $1,950.00 9 8-02 RUSH), PLUGS (WESTERN 12 10 EA i/ii/iii ���Wi �, // $30.00 $300.00 HEMPE LOCK), OCK) GALROPHYLLA 10 8-02 PSIPE SALIX SCOULERIANA (SCOULER'S 73 EA $30.00 $2,190.00 WILLOW), 1-2 GAL. OR CUTTINGS �/j„//���� � ,,, //j//jj����������� 11 8-02 PSIPE POPULUS TREMULOIDES (QUAKING��i��% 25 EA`iii �i�i //i�� $30.00 $750.00 ASPEN), 1-2 GAL. 12 8-02 PSIPE MAHONIA NERVOSA (LOW OREGON 5 EA `........hili ii/ii $30.00 $150.00 GRAPE), 1 GAL. 13 8-02 PSIPE SYMPHORICARPOS ALBUS (COMMON 75 EA � � $30.00 $2,250.00 WHITESNOWBERRY, 1 GAL. ihhhhi,,,iiii 14 8-02 PSIPE POLYSTICHUM MUNITUM (SWORD FERN), 35 EA ���� ° ,� $30.00 iiiii,,, $1,050.00 15 8-02 1 GAL./i/ii/iiii PLANTING AREA WEED CONTROL AND 11,000 SF iii t ���� $2.10 $23,100.00 PREPARATION 16 8-02 GIRDLING/FELLING ALDERS 80 EA ',,,,,, --%�'��” ' $175.00 $14,000.00 TRAFFIC 17 8-21 PERMANENT SIGNING 1 call oIII $5,500.00 $5,500.00 OTHER ITEMS 18 1-05 RECORD DRAWINGS 1 L S ,, ,,,- - -,,;, a �,,,, .,- $1,000 $1,000.00 SUBTOTAL ,,,, , , ,, ,i' , �,_, SUBTOTAL $77,340.00 Resolution 24-008 Page 1 of 3 RESOLUTION NO. 24-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A $140,000 CHANGE ORDER WITH SETON CONSTRUCTION FOR THE DISCOVERY ROAD PROJECT WHEREAS, the City of Port Townsend awarded Seton Construction the contract to construct the Discovery Road project; and, WHEREAS, the more roadbed foundation material than anticipated is unsuitable for the project; and, WHEREAS, the unsuitable soils must be replaced with compacted gravel; and, WHEREAS, SCJ Alliance estimates that 140 dump truck loads of gravel will be required at a cost of $120,000; and WHEREAS, the contingency funds for this project are split between the streets funds and the stormwater funds and only street funds may be used for the gravel; and WHEREAS, this change order requires a change in the project budget and staff recommends either transportation benefit district funds or real estate excise tax funds be used for the budget increase; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend that the City Manager is authorized to execute a $140,000 change order with Seton Construction for the Discovery Road project. ADOPTED by the City Council of the City of Port Townsend at a special meeting thereof, held this 16'h day of January 2024. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney 111y (f port Townsen Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB24-013 Meeting Date: January 16, 2024 Agenda Item: IX.H ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 12, 2024 Contact Phone: 360-774-3017 SUBJECT: Motion, authorizing the City Manager to apply for a Transportation Alternatives grant. CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑ Ordinance BUDGET IMPACT: N/A 2025 Budget Expenditure Amount: $ Included in Budget? Yes ❑ No ❑x Contract Approval ❑x Other: Motion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: The Peninsula Regional Transportation Planning Organization issued a call for project through the Transportation Alternatives (TA) Program. The TA program promotes projects and studies that do not necessarily fit within traditional funding. Such projects include studies, trails, and nearly any other project type that has a nexus to transportation. The call for project includes a total of $2.1 M which will be granted to the Peninsula region to successful applicants. Projects should be ready to proceed with given expenditure of TA funds is imperative to meet Federal spend down requirements at a State level. Another key factor in the call for projects is that projects proposals can only be for one phase of a project. Typical projects have a Design (PE), Right of way (ROW), and Construction (CN) phases. The application the City submits should be for only one of these phases. Since the City does not have any shovel ready designs in hand, our application will be limited to design or a study under the PE phase. TA funding is especially useful for studies given these restrictions. Finally, given the limited amount of funds available, a reasonable grant request may be in the $150,000 to $300,000 range depending on the relative size of the project. Staff brainstormed a number of potential options; however, it is clear that the City is not set up for shovel ready projects to take advantage of funding opportunities. Furthermore, city staff spend a lot of resources pursuing grants each year. Therefore, staff is recommending that the City perform one of two studies to prepare us for future grant applications. A key benefit to this approach is to allow the City to engage in public process prior to securing project funding which results in more meaningful engagement. The following two studies proposed include: Developing a key City Arterial Streets Master Plan. The master plan will identify what type of road treatments are made such as road diets, sidewalks, traffic calming, pedestrian crossings, bike lanes, stormwater facilities, and parking. The master plan will include a grant level cost estimate for each of the streets improvements. This master plan for key streets can be attached to the City's Non -motorized plan and adopted by the City Council. Additionally, the Transportation Benefit District funding anticipates investing in traffic calming. This approach will allow the appropriate typic of traffic calming to be installed in consistency with the each street's function and form. The target streets include: a. Lawrence - Tyler to Monroe b. Lawrence — Tyler to Kearney C. 19th — Sheridan to Walker d. San Juan — 19th to F e. Sheridan — Completing Sidewalk Gaps and Crossings f. Hastings — Discovery to City Limits g. Discovery — Mill Road to Rainier h. Jackson — Monroe to Walnut i. Walnut — Jackson to W j. Cherry Street — F to Blaine k. Admiralty, San Juan, and 49th — Fort to Fairgrounds I. McPherson — Sims to Discovery m. Washington — SR20 to Boat Haven Staff estimates the cost for this number of streets to be approximately $220,000 including $180,000 of grant funding and $40,000 of grant ineligible staff time. This ensures a thorough public process with a focus on the streets above. 2. Developing an update to the SR20 corridor Gateway Master Plan with a focus on SR 20 Sims Way between the Thomas Street roundabout and Haines Place. In a sense, this proposal is an update to the Gateway Mater Plan similar to what was performed for the Flats District associated with the Gateway and Goatyard expansion project. Additionally, this plan would develop options for improved bicycle access through the intersections and roundabouts. The master plan will identify what type of road treatments are made such as pedestrian crossings, safety improvements, non -motorized facilities where there are gaps and enhanced stormwater treatment. The master plan would need to be closely coordinated with the WSDOT as WSDOT will be the approving authority for any elements of the project that impact traffic and safety. The project will also involve extensive public process to continue the Gateway Plan objectives. The estimated cost for this project is $250,000 including ineligible staff costs of approximately $50,000. Staff time will be more intensive on this project in order to coordinate with WSDOT. The benefits of doing one of these studies is to create more shovel ready projects and facilitate efficiency and expediency in grant applications. Additionally, when public process is completed on a comprehensive level, better outcomes are achieved rather than piecemeal approaches to corridor projects which is more typical. Finally, granting agencies expect their funds to be expended on a timely basis in accordance with the application. The typical process for securing grants and implementing a project include the following steps. 1. List a relatively undefined project on the Six Year Transportation Plan. 2. Look for grant programs that support goals for particular streets. 3. Spend approximately $10,000 of staff resources applying for a grant with an assumed scope of work. 4. Obtain Council support and concurrence for grant applications. Designate match funding amount and source. 5. If successful, secure funds through grant agreements. 6. Once grant agreement is in place, begin design and public outreach to develop a concept plan. This is an important step, but the sideboards for the project have already been established. 7. After public process is complete, secure Council approval for the project concept design. 8. Perform environmental review and right of way acquisition. 9. Once environmental process is complete, finish design and move into the construction phase. If the City already has a good plan and preliminary estimates developed for projects, the above grant process improves substantially. The scope of the project is defined through public process ahead of applying for a grant instead of after securing funds. Many of the same steps apply above, but steps 3 through 6 become very efficient. This is also more fair to the public in that the public engagement under step 6 becomes more about details with the project and not as much about the project form. This approach of developing a master plan for grant purposes will improve project public participation and ultimately project delivery as well as predictability. It will also likely yield improve grant success and overall a higher level of funding. Finally, one key benefit to this approach is integration of the Non -motorized plan with the City arterial network of streets. Well thought out arterial streets plans improve non - motorized connectivity given the majority of funding the City receives is required to be applied to arterial streets. Additionally, the majority of funding the City receives comes in small increments such as HSIP, or TIB. Staff recommends one of two studies be applied for under the TA grant program. Staff would like Council feedback on which study to apply for funding. Option 1 — Key Arterial Streets Master Plan Option 2 — Update to the SR20 Gateway Master Plan Transportation components City funding for the city's portion of the project is recommended to come from Transportation Benefit District funding. ATTACHMENTS: CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to authorize the City Manager to apply for Transportation Alternatives Grant Funding for a study. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: CITY MEETINGS SCHEDULE (This schedule is draft only, subject to change. See City website LNwwxityofpteus) Day Date Time Type of Meeting Tentative Agenda Item Location Absent Thurs Jan 11 4:15 Civil Service Commission CANCELED Chambers Thurs Jan 11 6:30 Planning Commission Chambers Mon Jan 15 HOLIDAY -CITY OFFICES CLOSED Tues Jan 16 6:00 City Council Business Meeting . Continuation of Cass Street Vacation Public Hearing • Swearing in of Officer • MOU of Interlocal Agreement with the Port regarding Sims Gateway Way and PIF Funding • ZEV Coop Group Membership Agreement and City Council Representative Designation • Resolution Accepting TIB Grant for Washington and Walker Street • Tyler Street Project Revision and Budget Authority • 2024 HSIP Grant Application • Library Collection Development Policy • Committee Assignments Chambers Wed Jan 17 3:00 Council Finance and Budget Committee CANCELED Chambers Thurs Jan 18 3:00 Public Art Committee Chambers Tues Jan 23 4:30 Parks, Recreation, Trees and Trails Advisory Bd. Chambers Wed Jan 24 2:30 Jefferson County Housing Fund Board BOCC Thurs Jan 25 6:30 Planning Commission Chambers Thurs Feb 1 3:00 Arts Commission Chambers Mon Feb 5 6:00 City Council Business Meeting First Reading- New Rate Ordinance and Utility Tax Ordinance Chambers Tues Feb 6 3:00 Historic Preservation Committee Chambers Wed Feb 7 3:00 Council Infrastructure and Development Comm. Chambers Thurs Feb 8 4:15 Civil Service Commission Meeting Chambers Thurs Feb 8 6:30 Planning Commission Chambers Mon Feb 12 6:00 City Council Workshop Meeting Chambers Tues Feb 13 1:00 Library Advisory Board Pink House OR Tues Feb 13 3:00 Climate Action Committee Pacific Room OR Wed Feb 14 3:00 Council Culture and Society Committee Chambers OR Thurs Feb 15 3:00 Public Art Committee Chambers Thurs Feb 15 5:00 Special Session City Council Meeting Port Hudson (Intergovernmental Collaborative Group) Pavilion Mon Feb 19 HOLIDAY -CITY OFFICES CLOSED Tues Feb 20 6:00 City Council Business Meeting . Second Reading- New Rate Ordinance and Utility Tax Ordinance Chambers Intergovernmental Collaborative Group Update of Engineering Design Standards Jeffco.Housing Fund Bd Records Management Policies Adoption of Shoreline Master Program Update Mountain View Leases (December) Suggestion Board and Workplan Review (Jan, Apr., July, Oct.) Budget Hearings and Adoption (Nov -Dec) Council Committee Reports (April, July, October) Contract Renewals Financial Sustainability Task Force Annual Update to the City's Comprehensive Land Use Plan