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Home My WebLink About100223 City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF OCTOBER 2, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Regular Session on the 2nd day of October 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:08pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom with Monica MickHager excused. Staff members present were City Attorney Heidi Greenwood , Planning and Community Development Director Emma Bolin , Long Range Planner Adrian Smith, Public Works Director Steve King , and City Clerk Alyssa Rodrigues . CHANGES TO THE AGENDA There were no changes to the agenda. SPECIAL PRESENTATIONS Arbor Day Proclamation Mayor Faber presented the Arbor Day Proclamation to Parks, Recreation, Trees, and Trails Advisory Board Chair Debbie Jahnke. Banned Books Week Mayor Faber presented the Banned Books Week Proclamation to Library Director Melody Sky -Weaver, Library Manager -Public and Technical Services Keith Darrock, and Library Manager- Youth and Outreach Services Emily Bufford. CITY MANAGER'S REPORT Mayor Faber announced City Manager John Mauro's City Manager's Report is attached to packet. Discussion ensued around the link to the Healthier Together report located on the website. COMMENTS FROM THE PUBLIC October 2, 2023 City Council Business Meeting Page 1 of 6 Public comment City Staff Response There was no public comment. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: August 21, 2023, August 28, 2023, September 5, 2023 Appointments/Reappointments: Lodging Tax Advisory Committee Authorize Agreements for a City Council Chambers Upgrade in an Amount Not to Exceed $80,000, including Justice Audio Visual Solutions and Granicus Upgrade Contracts Authorizing the City Manager to execute all contracts necessary to complete the Library Restroom Remodel Project. Resolution 23-049 Related to Personnel, Adopting Classification Schedules for Represented and Non- Represented Employees Motion: Aislinn Palmer moved to approve the consent agenda. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. PUBLIC HEARING Ordinance 3321 Related to Clarifying and Refining the Sims Gateway Development Plan and Amending the Port Townsend Comprehensive Plan Mayor Faber reviewed the Public Hearing Rules of Procedures. Planning and Community Development Director Emma Bolin, Long -Range Planner Adrian Smith, and Public Works Director Steve King presented Ordinance 3321 Related to Clarifying and Refining the Sims Gateway Development Plan and Amending the Port Townsend Comprehensive Plan which included purpose of Ordinance, Planning Commission presentation, omission of 2023 Sims Gateway Amendment, staff recommendation of continuing Public Hearing until October 16, turning previous PowerPoint into planned amendment, no gaps between Gateway Development, Development Review Codes, Comprehensive Plan, history of power lines/boat yard/trees conflict, stakeholder group purpose and process, plan amendment incorporating work, public open house, joint meeting with PorUPUD/City Council, approved implementing a design concept, and each body's responsibility. October 2, 2023 City Council Business Meeting Page 2 of 6 Public Comment: There were no written materials submitted. There was no public comment. In response to Council's clarifying questions staff explained how it is currently working update from PUD, PUD undergrounding plans update, PIF funding, planting plan, replacement of tree funding, Parks Funding, sprouts, and Planning Commission July 12 PowerPoint. Public Comment: Rick Jahnke spoke about Audubon contracting with North American Salmon Coalition to cut down sprouts in park. Mayor Faber closed the public testimony portion of the Hearing. Motion: Amy Howard moved to postpone to October 16. 0 seconded. Deputy Mayor Howard withdrew her motion. Motion: Amy Howard moved to approve first reading of Ordinance 3321 Related to Clarifying and Refining the Sims Gateway Development Plan and Amending the Port Townsend Comprehensive Plan. Aislinn Palmer seconded. Discussion ensued around clarity of what a no vote would mean, leaving a Public Hearing open, still needing there to be a second vote, and seeing full amendment. Mayor Faber stated the record and hearing will be open until closed during business meeting on Monday, October 16, 2023. Motion: Amy Howard moved to continue the Public Hearing until October 16, 2023. Libby Wennstrom seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ordinance 3322 Related to the Annual Comprehensive Plan Amendments and Amending the Comprehensive Plan Official Zoning Map, The Port Townsend Comprehensive Plan Chapter 4 Land Use and Appendix 6 The Rainier Street and Upper Sims Way Subarea Plan and Ordinance 3323 Amending Port Townsend Municipal Code Sections 17.12 Establishing of Zoning Districts, 17.16 Residential Zoning Districts, 17.18 Mixed Use Zoning Districts, 17.22 Marine Related and Manufacturing Zoning Districts, 17.31 Rainier Street/Upper Sims Way Subarea, and 17.44 Commercial and Mixed Use Architectural and Site Design Standards Mayor Faber reviewed the Public Hearing Rules of Procedures. Planning and Community Development Director Emma Bolin and Long Range Planner Adrian Smith presented the 2023 Amendments to the Port Townsend Comprehensive Plan and Development Regulations which included Outline, Amendment Decision Criteria, LUP23-010 Port of Port Townsend, LUP23-011 Ready Athletics, LUP23-013 Dove House Advocacy and Services, LUP 23-013 Dove House Proposed Rezone from C-1 to C-I(MU): Permitted Uses if Rezoned, LUP23-013 Dove House: Permitted Uses if Rezoned, LUP23-013 Dove House: Conditional Uses if Rezoned, LUP23-013 Dove House: Disallowed Uses if Rezoned, LUP23-045 City Initiated Amendments, LUP23- 045, Resolution Authorizing City Initiated Amendments, Height: Current Definition, October 2, 2023 City Council Business Meeting Page 3 of 6 Height: Proposed Exceptions from the Port Angeles Definition, Parking, Proposed R -IV Amendments, Proposed R -IV Maximum Density Increase, R -IV Lot Coverage, Proposed M/C(S) Amendments, Proposed M/C Subarea Changes, Proposed C-I/MU Amendments, C-I/MU Proposed Height Example, Proposed C-I/MU: Height in Context, Current C-I/MU Floor Area Ratio, Mixed Use Form Requirements: Current C-I/MU Floor Area Ratio Example, and Proposed C-1/MU Floor Area Ratio. The presentation continued with Mixed Use Form Requirements: Proposed C-I/MU Floor Area Ratio Example, Proposed C-II/MU Amendments, Current C-11/MU Floor Area Ratio for Commercial Only, Current C-11/MU Floor Area Ratio for Residential and Commercial, Mixed Use Form Requirements: Current C-II/MU Floor Area Ratio Example, Mixed Use Form Requirements: Proposed C-II/MU No Floor Area Ratio, Mixed Use Form Requirements: Proposed C-II/MU No Floor Area Ratio Example, C- II/MU Proposed Height Example, Proposed C-II/MU Height in Context, LUP23-045: Total Allowable Residential Units, Cumulative Impacts of All Proposed Amendments, and Bibliography. Public Comment: There were no written materials submitted. There was no public comment. In response to Council's clarifying question staff explained Dove House and C- II(MU), pg. 13 should say would "not" be permitted if the property was rezoned to C- I(MU), Recovery Cafe, food service in mixed use, list of existing 72ft buildings, Marine Bluff, context, small town character, critical mass for small commercial space, elevator requirements, building code triggers to go above 40ft, RFP process, allowable in C-I(MU), C-II(MU) Floor Area Ratio (FAR), folding the C-1 uses in C- I(MU), eliminating height restrictions from 72ft to 40-50ft, roof gardens/patios, current floor levels, commercial floor size, and parking requirements. Public Comment: Scott Walker spoke about parking requirements. Rick Jahnke spoke about Planning Commission and changing parking requirements to parking recommendations. Mayor Faber closed the public testimony portion of the Hearing. Discussion ensued around keeping the hearing open for more public input, October 16 meeting agenda, Planning Commission Public Hearing, site specific amendments vs. city proposed amendments, timeline per code, not limiting height restrictions near R-11, eliminating FAR, removing Euclidian zoning, maximum lot size requirements, not going far enough, getting rid of parking requirements and going to recommended, feedback from Planning Commission about 72ft height, social cohesion in tall building, human scale, Right of Way separation, San Juan corner, remove entirely for C-I(MU), reducing vehicle use, sea level rise, agenda bill wording, waiving Council Rules, eliminating step down, and drawing and heights on current buildings. Motion: Aislinn Palmer moved to approve first reading of Ordinance 3322 Related to the Annual Comprehensive Plan Amendments and Amending the Comprehensive Plan Official Zoning Map, The Port Townsend Comprehensive Plan Chapter 4 Land Use and Appendix 6 The Rainier Street and Upper Sims Way Subarea Plan. Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. October 2, 2023 City Council Business Meeting Page 4 of 6 Motion: Aislinn Palmer moved to approve first reading of Ordinance 3323 Amending Port Townsend Municipal Code Sections 17.12 Establishing of Zoning Districts, 17.16 Residential Zoning Districts, 17.18 Mixed Use Zoning Districts, 17.22 Marine Related and Manufacturing Zoning Districts, 17.31 Rainier StreetlUpper Sims Way Subarea, and 17.44 Commercial and Mixed Use Architectural and Site Design Standards with recommended changes. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mayor Faber stated the record and hearing will be open until closed during business meeting on Monday, October 16, 2023. UNFINISHED BUSINESS (NONE) 2024 Revenue Estimates and Department Budget Requests Finance and Technology Services Director Connie Anderson presented the 2024 Budget Estimated Revenues and Department Expenditure Requests which included Overview, Remember the Work: Coordinating Efforts & Timescales, 2023 Estimated Fund Summary DRAFT, 2024 Revenue Estimates, 2024 Department Requests, 2024 Estimated Budget Fund Summary DRAFT, Department Operational Requests General Fund, Department Operational Requests Water/Sewer Utility Fund, Budget Schedule: Preparing the 2024 Budget, Revenue Considerations, and Expense Considerations Investing in Tools & People. Public Comment: There was no public comment. Discussion ensued around Real Estate Excise Tax and Lodging Tax forecasting. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officers Report which included Port 100th Anniversary Celebration, October 9 Tour and Special Meeting, Indigenous Peoples Day Proclamation, and Library 110th Birthday Party. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Discussion ensued around October 9 Joint Meeting with Planning Commission and Library Birthday Party date. October 2, 2023 City Council Business Meeting Page 5 of 6 COMMENTS FROM COUNCIL There were no comments from Council. ADJOURN There being no further business, the meeting adjourned at 8:51 pm. Attest: Alyssa Rodrigues City Clerk October 2, 2023 City Council Business Meeting Page 6 of 6