HomeMy WebLinkAbout090523 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. September 5, 2023 • Attend in person or virtually via computer or tablet at http1[oinvwebinra .conte enter the 9 digit Webinar ID 242937955 • Phone only (muted - listen -only mode) United States: Local Dial In — (360) 390-5064 access code: 706-376-5059 • Live stream (listen only): https:Hcityofpt.us/citycouncil/page/agendasminutesvideos. • Submit public comment emails to be included in the meeting record to: bficcotntnent a)cit of taus • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: cle.A. uvportra).� ty!. taus L Call to Order/ Pledge of Allegiance II. Roll Call III. Changes to the Agenda IV. Special Presentations A. Library Card Sign Up Proclamation V. City Manager's Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. City Staff Response VII. Consent Agenda Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: July 24, 2023, August 7, 2023 C. Authorization to Update Salary Schedule D. Authorize the City Manager to Execute all Agreements Necessary to Complete the 2023 Banked Capacity Street Repair Projects. VIII. Unfinished Business (None) IX. New Business A. Resolution 23-047 Appointing Conner Bouchard -Roberts as the 2024 Port Townsend Poet Laureate Action: Move to approve Resolution 23-047 Appointing Conner Bouchard- Roberts as the 2024 Port Townsend Poet Laureate i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action B. Stock Structural Plan Program and Fees Action: Discussion only. No action requested. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action X. Presiding Officer's Report XI. Suggestions for next or future agenda, regular meeting and/or study session XII. Comments from Council XIII. Adjourn Ci of o rt Townsen Proclamation WHEREAS, libraries play a crucial role in the education and development of children, from storytimes for preschoolers to college and career planning for high schoolers, fostering literacy and a love of reading; WHEREAS, libraries are welcoming and inclusive spaces for people of all backgrounds to learn together and engage with one another across cultural, ethnic, generational, and economic lines, strengthening the social fabric of the communities they serve; WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all; WHEREAS, libraries help people of all ages navigate the complexities of life, providing access to research, information, and government services that allow everyone to lead more productive and fulfilling lives; WHEREAS, libraries contribute to a strong local economy by providing access to the technology and training that are critical to the success of job -seekers, entrepreneurs, and students; WHEREAS, in times of crisis, libraries and library professionals play an invaluable role in supporting their communities both in person and virtually; WHEREAS, the shared resources libraries offer reduce the number of items households buy and dispose of, providing a simple way to save money, conserve resources, and reduce waste; WHEREAS, a library card sparks creativity and empowers all people to explore new passions and interests and pursue a path of lifelong learning; WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all, and the Port Townsend Public Library is "Uplifting our community through reading, learning, connection, and creativity."; THEREFORE, be it resolved that I, David J. Faber, Mayor of the City of Port Townsend proclaim September 2023 Library Card Sign-up Month in Port Townsend, Washington and encourage everyone to sign up for their own library card and check something out today. David J. Faber, Mayor Edge Lane Roads Special Presentation Update September 5, 2023 City PortTownsend The City has been working on installation of ELRs over the last 1.5 years with Blaine, Kuhn, and Hancock striped in 2022 and Fir, 9th, and 49th Striping to occur this week. oo, ELR webpage and 20 mph speed limits oo, Comprehensive Streets Program (Traffic Calming) Traffic Calming 491h Street Neighborhood January 18, 2023 City PortTownsend Traff ic Ca I m i i V The City does not currently have a formal traffic calming program. Staff is in the process of developing traffic calming public information booklet for possible implementation of a program. This presentation provides an overview of Traffic Calming principles for the program and booklet. This presentation includes: Description of '. importantoo, Why traffic calming is Review examples oftrafficr How toengage City looking • r d r !; the porimtance involvement Traffic Calming Psychology Traffic, walking, and biking on streets is a very personal and individual experience. The feeling of lack of safety accentuates a person's emotional experience. Therefore, it is expected that individuals respond differently to these experiences. 11541111IRM MW graegr+j Orgol r-1 1 jymin Oras rual 1 r. 1,11mm I'M too Oran "i M11, I i A SII f f IN Traffic Calming Psychology Visual appearance of a road correlates to motorists' speeds. The more wide open a road appears, the faster drivers will go. When a street looks narrow, cars are likely to go slower, because that is what feels most comfortable. Traffic Calming What is it? Traffic Calming is the intentional building of infrastructure elements that encourage motorists to reduce their speed. Traffic calming features are self -enforcing - they cause motorists go at slower because that is what feels most comfortable to do. Traffic Calming What is it? Traffic calming comes in a variety of forms. One size does not fit all. The type of traffic calming installed depends on site specific considerations as well as available budgets. �1111111111111111111111lillilililllllllllllllllillj�11!111!EM� M� Stop signs induce serious accident danger and are not an option for traffic calming. 2. Speed limit signs and other warning signs contribute to sign clutter an most people them ignore them. 3. Traffic enforcement only achieves •• compliance. zL Speed radar trailers only provides temporary compliance. 15. Traffic calming in a spot treatment likely will not achieve desired result 6'. Traffic calming does not eliminate all higher speeds. Effective traffic calming achieves statistical reductions in speed. "7. Traffic calming is not to be used as a diversion technique. In other words, the average daily traffic volume before and after traffic calming should be approximately the same. Traffic Calming Options and Costs Estimates Type of Traffic Calming Costs in 2020 Rumble Strips (Both sides of Street) $1.00 per lineal foot Curb Extentions $10,000 - $25,000 Choker $10,000 - $25,000 Chicane $5,000 - $15,000 Speed Hump (Asphalt) $5,000 Speed Table (Concrete) $15,000 - $25,000 Raised Crosswalk $2,500 - $8,000 Raised Intersection $25,000 - $70,000 Median Island (intersection) $10,000 - $15,000 Radar feedback sign $10,000 - $15,000 Median island (midblock)) $10,000 - $15,000 Neighborhood Traffic Island $15,000-$25,000 Edge Lane Roads (Both sides of Street) $0.50 per lineal foot Traffic Calming Speed Reduction and Budgets reductionsIt can be challenging to get the significant speed are desired Most types of traffic calming options cost a minimum of $10,000. Edge Lane Roads are the one type of traffic calming th---" has minimal additional costs. They will be discussed I If motorists go slower, visibility improves. This reduces the chances of striking a vulnerable road user (ped or bike). Traffic Calming Importance - Visibility Cited from Burlington, Vermont - 2020 Traffic Calming Manual Traffic Calming Importance - ► t1 Averageriskof deathforai pedestrian #00�6 n42mpph A Mimpoh Cited from Burlington, Vermont - 2020 Traffic Calming Manual "An analysis of serious crashes in the City of Tacoma showed that while people who area struck while walking or biking only makeup 6% of overall crashes, they represent 57% of fatalities and serious injuries" -King 5 News Traffic Calming Local Examples — Edge Lane Road Between 49th Street and North Beach Neighborhood organized, met with City staff, an Edge Lane Road project was proposed by the City, and supported by the neighborhood. Traffic Calming Local Examples — Edge Lane Road ux•r,:riar asp rrwe qrp, c, IKA lhnStreet II:IIJR (N cwfi56tlhp Ira ffic leoflr rhea k.wia.. raveraged tc)ge�Cher U1JalUlRHM i H.%n_0 35 mph ,u1.i. Iii n.,.5 40 m Ph After the ELR installation on Kuhn Street, the number of motorists driving between 10-20 mph increased, while the numbers driving 20-40 mph decreased. Traffic Calming Examples— Traffic Calming Islands Example from New York At Washington Street and Cass Street Neighborhood organized, met with City staff, a traffic circle was proposed by the City, and construction was financially supported by the neighborhood. Traffic C a I r IIIM Splitter Island with Raised Crossings F Street near Oak Street Splitter islands visually narrow the street, which encourages slower speeds. Splitter islands were installed on F Street with raised crosswalks, which serve as speed tables, to also slow down motorists. Traffic Calming Additional Examples —Curb Extensions Curb extensions may slow motorists at intersections making turns. They also reduce the crossing distance for pedestrians. Post Office curb extension, Port Townsend Traffic Calming JR-1 C P Some traffic calming installations have consequences in addition to slowing traffic. For example: Rumble strips cause additional noise Speed humps cause additional noise Median with landscaping require additional maintenance Raised crossings, speed humps at risk for damage by snowplows Midblock medians can restrict driveway access Traff i c Ca I m i r IIIM Additional Examples —Speed Humps Image from City of Seattle webpage Speed humps are best installed on flat streets where they will not affect drainage. Traffic Calming Additional Examples - Chicanes Chicanes provide horizontal deflection to encourage motorists to slow down. Traffic Calming Additional Examples - Medians Medians visually narrow the lanes, influencing motorists to slow down. Cited from Burlington, Vermont - 2020 Traffic Calming Manual Traffic Calming Additional Examples - Landscaping Landscaping that: • Visually narrows the corridor • Fills in a landscaped curb extension • Provides a rain garden may calm traffic and reduce speeds. Portland, Oregon Traffic Calming Beware of Spot Treatment Spot treatments such as a single speed bump rarely is effective in sustained traffic calming. Effective Traffic calming achieves speed reduction for the entire stretch of street by creating the subconscious effect causing drivers to proceed slowly. 11 r1,{ n�r Spoof on speed bump installation to achieve effective speed reduction 1 ( ,iulVl4l 1y PortTownsend Traffic Calming Engagement ir;i; 11 • IV, e 11 e s ve str"eets �3 'r�l ................ 11,11, Egg Questions From: an nerncLa rLa no 122comcast.net To: pu jbiccomment@c itvofDt. us Subject: another thought re: golf course Date: Tuesday, August 22, 2023 4:08:31 PM 111 01 10"N' go", ANIA IANR 0" (1 Fix the roads Fix the sewers Please be responsible with the people's money!!! It is not yours to throw away Anne and Steve McFarland, again From: Ihauth12772g aiLco To: pubHccomment@citvofDt.us Subject: Comments on PT Golf Course Date: Tuesday, August 22, 2023 11:58:27 AM Please leave the golf course alone. There are far more pressing issues in PT than satisfying a few people's desire to have a park near their home, so they aren't inconvenienced having to travel a mile or so to an existing park. We also don't need to destroy habitat & open spaces to line the pockets of local realtors. What are the chances affordable housing will actually be built on this property? More likely high-priced homes. I am sure environmental groups, such as the Nature Conservancy, will have something to say about the encroachment or loss of the remaining prairie on the course. And what does the Environmental Impact Study have to say about developing this land? Far better to and fiscally responsible to establish a longer lease and encourage a course operator to come in and invest in necessary repairs. This doesn't have to be a world class tournament level course, just a place for people to enjoy. And I am not a golfer. Please direct your efforts and money into fixing & maintaining PT's infrastructure. While you are at it, how about turning your attention to the woeful state of emergency preparedness & disaster planning in PT. We don't want to be the next Lahaina. Laura Guth From: Barbara To: oublicco ent@citvofot.us Subject: Golf course Date: Tuesday, August 22, 2023 11:05:12 AM CAUTION: External Email No one has surveyed me so I'd like to add my vote for keeping the golf course. We have lots of parks already. Please renew their lease NOW. I want to see the property maintained as it has been. Please don't let it go to seed while the city ties it up. Don't let this resource for out town go. The plan for development of a Central Park is unreasonable and unwanted. Barbara McGill Resident Port Townsend From: Pat Durbin To: pujbiccornrnent@citvofDt.us Subject: Golf Course and Pool Proposals Date: Wednesday, August 23, 2023 12:37:24 PM I am NOT a golfer and have never used the pool in the 23 years I've lived here. But I am a resident concerned with out of control spending by the city and what seems to be a blatant disregard for the opinions of a major segment of the population. I would support improvements to both for nominal costs, but if the city proceeds with the major things currently proposed without a vote of the population, they had better expect some serious protests. Pat Durbin Port Townsend From: Katie Whalen To: pujbiccornrnent@citvofDt.us Subject: Golf Course and pool Date: Wednesday, August 23, 2023 2:39:07 PM Hello I've been a full-time PT resident for over 32 years. Please don't change the golf course or impose a pool tax. Katie Whalen 2122 Rainier St. From: Patt Roche To: pujbiccomment@citvofDt.us Subject: Golf course future Date: Tuesday, August 22, 2023 2:34:38 PM I have been following the proposed changes to the golf course and support the plan discussed at the Stakeholders meeting a few weeks ago. During that discussion there were a couple good suggested changes to the diagram by shrinking the size of the proposed apartment building on the corner of Walker and Blaine, allowing for expansion of the Prairie space. Permanent affordable housing along Blaine and the more southern section of San Juan is a good use of that land. Turning the mowed grass into a natural habitat with trails would be wonderful.. I have lived in Port Townsend for almost 30 years and have long wished to just once see the pond that is hidden on the golf course, with no admittance signs barring access. It would be an amazing experience to sit along there, watching the birds and other wildlife enjoying that habitat. If the changes do get approved, I hope that the housing portion will be made permanently affordable, with no way for it to change in the future. Patt Roche From: Toresa Martell To: oublicco ent@citvofot.us Subject: Golf course modifications Date: Saturday, August 26, 2023 7:22:59 AM CAUTION: External Email I support modifying the present golf course property, to allow for multipurpose use that would include more members of our community. Engaging in outdoor activities is most important for our mental and physical well- being. Thank you, Toresa Martell Sent from my iPhone From: David Sealeau To: pujbiccomment@citvofDt.us Subject: Golf Course multi -use Date: Wednesday, August 23, 2023 12:01:24 PM Hello, I wanted to add my voice to the list of Port Townsend residents who would like the golf course to be turned into a multi -use park that all of us could enjoy. Not just the few golfers in the community. David Segleau 962 53rd St, Port Townsend, WA 98368 408-420-7350 From: Steve Hamaton To: pubi=s—nt@cityafgt.us Subject: golf course property Date: Wednesday, August 23, 2023 12:20:24 PM Attachments: imaoe.pna To City Council and Planning Commission, I was happy to see the map labelled "Potential Site Organization" on page 8 of the ppt/pdf from the July 31 stakeholder mtg. This one: https-.//citvofDt.us/sites/default/files/fileattachments/enaagC bt/ age/20561/golf course_stakeholder_mtg_12_073123 pdf I support preservation of the pond, the prairie, and the woodland along the diagonal east edge of the property, as well as the bird blind. As the Conservation Chair of Admiralty Audubon, I'm sure we can provide expert advice on plans to connect habitats, exact siting of the paths and the viewing blind, and types of trees and vegetation to plant. I assume that Sentinel Rock and the Chetzemoka statue will remain. I also support the housing located along Blaine and San Juan, the open space, and the dual use of the driving range and amphitheatre. It feels like this proposal is a logical ending to the process. Thank you for your hard work to address this parcel! Steve Hampton 530-400-8417 Port Townsend, WA (gatay) From: aleawaters@olypeneco To: publicco ent@citvofpt.us Subject: Golf Course Use Date: Friday, August 25, 2023 4:24:08 PM It would be of benefit to all our community to allow times/days at the golf course when pedestrians would be allowed to walk and enjoy the grounds. Habitat enhancement in the form of native plant community restoration work would add an ecologically important dimension everyone could support in this climate of dire crisis. Please choose a reasonable, thrifty solution such as suggested above to serve these three worthy goals: golf, walking paths, native habitat restoration. Alea Waters, RN Port Townsend, WA From: Andv Bacon To: oublicco ent@citvofoteus Subject: Golf course will be a patch of weeds and I will vote you all out!!! Date: Thursday, August 31, 2023 5:17:59 AM CAUTION: External Email Sent from my Whone From: ioni Blanchard To: QLQouncil; John Mauro; Carrie Hite; pubjiccornrnentffcityofgt.us Subject: Golf Course Workshop Date: Wednesday, August 30, 2023 8:48:02 AM Hello Councilmembers, Mayor and Staff— According to John Mauro, the only mission Staff (w/Consultants) are on right now is the one that Council has asked of them at the July 17th meeting: To create another plan WITHOUT a COURSE, but, with a 'nod' to golf and it's history. It's basically a 'modified Central Park' Plan. It's a Park plan with Council's preferred amenities stated at that meeting, but, WITHOUT a COURSE -as the Central Park Plan has always been about. Calling it a 'Hybrid Hybrid' just creates confusion as a 'Hybrid Plan' ALL ALONG for the past year has referred to a plan which KEPT the COURSE with preferred amenities. (A Hybrid hybrid would simply be a 'modified' Hybrid plan that KEEPS the COURSE w/preferred amenities - which is what the Stakeholders and Park Board asked for). Mayor Faber didn't say it at this past meeting at the Clubhouse, but, the plan 'charged' by Council (the Mayor's motion) to be drawn up, and is the only one currently on the agenda to be presented at the Council workshop coming up, DOES NOT INCLUDE A GOLF COURSE, with all respect, Libby. This is why those supporting the Central Park Plan were celebrating after Council voted for the Mayor's motion and voted down Ben's motion. As many of us realized after that meeting, no plan will be drawn up KEEPING the COURSE with the added time and $$ spent on Consultants, there were those celebrating that no Consultant Plan going forward will include KEEPING THE COURSE. Perhaps, Council can direct staff to allow the Horner Plan (which IS a 'modified' Hybrid Plan) to also be added to the workshop agenda with a presentation, as suggested by one of your Stakeholders with her well spoken and thoughtful comment at the Clubhouse meeting. As she said, this would be a better balance of fairness for the community's desires and for community goodwill. I THINK I heard that staff makes the agenda??. Amy mentioned the agenda isn't complete or made up yet, so maybe whoever makes it could add it? There's still time. I know I've been 'vociferous' and at times considered 'acrimonious' but, I ask - please allow the Golf Club a proper presentation, also, instead of just adding it to the packet for consideration as just another one of the multitudes of scribbled plans John stated has been sent to Council over the year. This isn't 'just another plan' and we ask for Council and Staff to seriously give it some consideration. Maybe even ask Groundswell to work with the Golf Club members on Horner's Plan as Chris once said he'd be up for doing at a Stakeholder Meeting if Council asked. I know John is 'loathe' to have you allow this presentation on an agenda, as he said, but, please remember - you can insist on it - maybe at this Monday evening's meeting. And, thank all of you for sounding/seeming open to still choosing to KEEP the COURSE, after all, and giving many of us hope once again. You all scared and bummed out many of us at that July 17th meeting! Letting us all know at the clubhouse meeting that you WILL still consider a 'Hybrid' plan that keeps the course is a wonderful turn -around and a respected move on your part. Thank you, Joni From: Chris Jones To: oublicco ent@citvofot.us Subject: Golf course. Date: Monday, August 21, 2023 4:53:29 PM CAUTION: External Email Hello Council and staff, I hope you can find a way to use the golf course property to the benefit of everyone rather than the few who play golf. Thanks, Chris Jones 610 Reed ©©© From: hiltoreenfield@co cast.net To: oublicco ent@citvofot.us Subject: golf course... let it be Date: Tuesday, August 22, 2023 12:17:01 PM Hello! I am not a native PT person and neither is my husband. We fell in love with PT back in the late 1990s during repeated visits to the West Coast Sea Kayak Symposium. We could not get it out of our souls after that first visit. We always wanted to retire here but we were afraid we could not afford it, but the stars aligned and we found a spot in 2018. We are working class folk, not fancy, and want to keep PT as special as we can. Once we are gone, we hope others can find the magic here that we have. We cherish the many, many trails and the awesome accessible beaches. Oh, the environment, the wildlife, the natural beauty. The quirkiness of the town and its citizens. That said, we do not golf. But we drive, walk or ride bikes by the Golf Course every day. We value that open space, the views of the golfers enjoying their hobby. That placejust helps me breathe better, like looking out at the view from a hill or out to the water. Please leave it as is. I do not understand why so many covet it for their sports, their picnics, their children, their dogs, their needs—whatever they are. Leave it be. It is precious even in its scruffiness. PT is scruffy and should remain so. It is part of its charm and part of the hazing... if you can't handle the potholes, the eccentricities, the deer, the refusal to become what practically every other place has become, then move along. Yes, change is inevitable but this kind of change... just say no. Let the golfers have their beloved neighborhood course. We can be that generous. Sincerely, Lisa Greenfield 41st St. From: MJ Pruitt To: oublicco entCcbcitvofpt.us Subject: Golf course Date: Tuesday, August 22, 2023 9:19:19 AM I write to urge the city council to heed the words of the mayor and make a decision based on where we are today not the past hundred years. 55 acres is a bit much for memorial to golf. I'm sure we can find a local artist to produce an appropriate memorials of the past. I attended two of the three large public meetings dealing with the golf course and came away with a strong impression that there was real enthusiasm and commitment to something more open and community serving than the current golf course. My wife and I both favored some combination of " a nature park " and " Central Park ". We believed that this land can serve both of those purposes. Thanks for this opportunity to comment MJ Pruitt From: Chris Dahl To: pujbiccomment@citvofDt.us Subject: Golf course Date: Tuesday, August 22, 2023 12:55:43 PM Please convert the golf course to multi -use open space, returning it to as natural a state as possible. A golf course is another archaic holdover (like grass lawns), from the British landed gentry that needs to go. Bad land use in any setting, but especially an urban one, and disastrous for nature. From: Kindv Kemp To: publicco ent@citvofpt.us Subject: golf course Date: Tuesday, August 22, 2023 9:34:53 PM CAUTION: External Email I support modifying the PT golf course in ways that would allow uses other than golfing. sincerely, Kindy Kemp From: Julie Dorsch To: oublicco ent@citvofot.us Subject: Golf course Date: Wednesday, August 23, 2023 11:15:57 AM CAUTION: External Email Please consider a hybrid/shared use solution for the golf course. Julie Dorsch 2205 Beech St PT Sent from my iPhone From: Lynne Stryker To: oublicco ent@citvofot.us Subject: Golf course Date: Wednesday, August 23, 2023 3:32:42 PM Bob and Lynne Stryker of 1740 Lawrence Street would like the golf course left alone. It is a real benefit and an inexpensive way to keep fit. It is one of the reasons we moved here and could walk to the golf course. Regarding the pool, if we did something similar to Port Angeles which cost about 12 million I would be for updating the pool. I would also be very pro fixing the pool in the building as is. We cannot afford a 30 to 50 million pool. It is pie in the sky. And I would not approve any tax for it. It's got to be reasonable and it's got to be achievable with our town's population. Thanks for listening, Lynne and Bob Stryker 360 223 7333 From: KE To: oubliccom ent@citvofot.us Subject: Golf Course Date: Wednesday, August 23, 2023 3:54:16 PM I am against developing the golf course. I am against removing the lombardy poplars along San Juan and 19th/Blaine to build houses that I do not believe will benefit very many low income people but rather will benefit the developer, the real estate agents, and newcomers who will jack up the housing prices even further than they already are. Meanwhile, workers who can't afford the rents or to buy a house are forced to leave town. I believe there are special interests in local government who do not care what the tax payers think about this whole issue. This town has already been destroyed by special interests promoting it wherever they can. LEAVE THE GOLF COURSE ALONE! ! ! ! ! ! From: NANCY BOYSEN To: pujbiccornrnent@citvofDt.us Subject: Golf course Date: Wednesday, August 23, 2023 4:43:05 PM Regarding the golf course: I would think we could find a way to make the golf course land serve a wider population for our tax dollars. I walk that route often to get from town to home and wish there were a public trail across the land. For the price of an entire golf course I would think we could have walking trails, tennis courts, a putting green, etc. Nancy Boysen From: Sara Radcliffe To: pujbiccornrnent@citvofDt.us Subject: Golf Course Date: Wednesday, August 23, 2023 5:54:36 PM CAUTION: External Email I support the golf course becoming a public park. Thank you! Sara From: Charles Haniford To: pujbiccornrnent@citvofDt.us Subject: Golf course Date: Wednesday, August 23, 2023 10:34:29 PM CAUTION: External Email Please leave it just as it is. Across the street we see thew Cherry Street house sitting unusable as an example of foolishness by out elected leaders Thank you. Charles Haniford, Resident since 1981 From: Al Hunt To: pujbiccornrnent@citvofDt.us Subject: Golf Course Date: Sunday, August 27, 2023 8:09:28 AM It is a shame that you as the City of Port Townsend even consider losing the Recreational asset the Golf Course provides our community. It can never be replaced. You should provide more funding to sustain and improve it. Come election time we will remember your actions Al Hunt Port Townsend Resident From: Dale Dell"Arlo To: pujbiccornrnent@crtvofDt.us Subject: Golf property latest. My opinion to the council Date: Wednesday, August 23, 2023 6:55:46 AM My recommendations are as follows: Plat the golf course property south end for low income housing with specific strictures built into the zoning. I assume that's possible. Incentivize private developers to build that. Rewild the rest of the property expanding Kai Tai praire using minimal funds. Keep the existing club house and former dining area and upgrade them with grant money. Remove the pool. It serves very few and promises to be an expensive proposition as you know. Let golfers use Disco Bay club. It's nearby and maintained well. Don't let the city cave to the vocal golf minority, and let's skip fancy projects. Thanks for your consideration Dale Dale Dell'Ario 740 Taylor Street Port Townsend WA 98368-3350 +1206 852-4877 From: RANDY Rounds To: pujbiccornrnent@citvofDt.us Subject: Keep the golf course as is. No pool tax. Date: Wednesday, August 23, 2023 11:36:26 AM Thanks Randy Rounds. Sent from Mail for Windows From: Lauren Wiley Greenland To: oublicco ent@citvofoteus Subject: Keep the golf course Date: Tuesday, August 22, 2023 12:06:01 PM CAUTION: External Email This is a hot topic and the citizens should have the right to vote on it! Sent from my iPhone From: Joan Best To: pujbiccornrnent@citvofDt.us Subject: Lahaina could happen here Date: Sunday, August 27, 2023 6:28:11 PM YES, IT CAN HAPPEN HERE. For the last 35 years I have divided my time living and working between Port Townsend and Hilo, Hawaii and can attest that between May and October Port Townsend's temperature, winds and humidity are sufficiently like Hawaii's that the fire storm that wiped out Lahaina could happen here. We need to prepare for that likelihood. We must prepare for wildfire or fire as part of the other major disaster possibilities locally: tsunami or major earthquake such as Haiti and Turkey/Syria recently experienced. The population must have reliable means of learning danger is present and how to escape from home or workspace. Like Lahaina, we already have an early warning tsunami system along the beaches of Jefferson County. The people of Lahaina had the same system which was not used to warn of wildfire danger. In the aftermath of their deadly fire there is much debate whether it should have been used as fire swept through the town. Some wonder would it have sent people in the wrong direction, away from the coast, into the fire. On October 19th there will be a worldwide test of the tsunami warning system httr)s://mil.wa.Rov/tsunami which we should utilize to test the response to earthquake/tsunami caused fire at the same time. The population must learn where to go if fire threatens and responding agencies must design and practice response. Many lives were lost in Lahaina, HI, about 500, and in Paradise, CA, Lytton, BC, and other towns that burned because there were few, narrow roads out, causing traffic jams and no planning in advance about what to do. All along the coasts of Jefferson County are enclaves of communities tied to the rest of the County by one or two narrow roads: Kala Point, Irondale, Marrowstone, Oak Bay, Port Ludlow, Paradise, Shine, The Coyle, Quilcene, Brinnon, Discovery Bay, Gardner, Diamond Point, Adelma Beach, Cape George, North Beach, Fort Worden, Morgan Hill, Point Hudson, Uptown and Downtown, The Port, The Mill and Glen Cove. It is likely that escaping fire in these communities means going to the beach as people did in Lahaina. But our water is much too cold for people to survive by immersing themselves in water for hours until help arrives. Water rescue off beaches must be designed and planned community by community. The plan should include Coast Guard, Indian Island personnel, private boat owners, tourist boats, port facilities and ?. Should the people downtown PT be herded onto a ferry to escape? How about communities away from the coast? Towne Point has about 170 homes with only one way out onto Discovery Road [Eddie Street should be opened] or the similar sized enclave of new homes down Thomas off of Hastings [Rainier Street should be opened], or Morgan Hill [the old reservoir?]. The PT golf grounds and Mountainview should be seriously considered as sanctuary for high school and uptown people displaced due to fire, earthquake or other disaster. It appears that green, living, short, kept moist grounds like the golf course do not burn and do provide refuge from fire. The County or City governments, fire departments, and homeowners associations should hold meetings in each of these local communities explaining the local plan for escape from fire. The airport should be designed to be a safe place where people from Castle Hill and people in cars stalled along the roads out of PT can be safe. It is also a place where disaster supplies could be stored, made safe from fire and tsunami, owned by the public, run by the Port of Port Townsend, One of the most highly responsible local government organizations. Finally, I commend the Jefferson County Noxious Weed Control Board, Port of Port Townsend, Jefferson County PUD and County Roads and the many volunteers who worked hard cleared out the highly flammable Scotch broom this year from our publicly owned double purpose firebreaks [roads, utility line clearings, airport, Short farm, Fort Worden]. Lahaina experience: From: Jason Victor Serinus To: oublicco ent@citvofot.us Subject: Moving on from the Golf Course Date: Tuesday, August 22, 2023 1:07:39 PM Dear City Council, For 100 years, a very small group of people has been given the opportunity to use a prime swath of public land in the heart of Port Townsend for their own pleasure. Those ends may not be in the least bit nefarious, but they have excluded the rest of the community. "Green open space" is space that all people are free to enjoy; it is not space that people are asked not to roam so that a small group of people can continue to play their sport. I support efforts to move on from the golf course, and to make the land accessible to all. I also support devoting a small portion of the land to low-income housing for people of all ages, including families like my renter neighbors with three kids who may soon be forced to leave Port Townsend. I do feel that funding is a major issue. A tax increase to convert the land for other uses is not going to fly. If you can find the funding to move on, I'm all for it. Otherwise, an alternative might be to let the land go wild, with a few trails and a caregiver in place, and use funding for the caregiver and affordable housing. Jason victor sermus Port Townsend Jason Victor Serinus http://www.jasonserinus.com (He/his, they/their or Jason/Jason Victor) • Senior Contributing Editor, Stereophile • Music and audiophile critic: Stereophile, San Francisco Classical Voice, Classical Voice North America, Seattle Times, Opera Now, Seattle Symphony, Port Townsend Leader, Bay Area Reporter, American Record Guide, AudioStream, Stanford Live, Gay City News, Copper, Opera News, Carnegie Hall... • WA State LGBTQ Commission Commissioner https://Igbtq.wa.gov/ • Whistler Extraordinaire: The Voice of Woodstock whistling Puccini's "O mio babbino caro" in "She's a Good Skate, Charlie Brown" • "The Pavarotti of Pucker" • Editor, Psychoimmunity and the Healing Process: A Holistic Approach to Immunity & AIDS (Celestial Arts) "Neutrality helps the oppressor, never the victim. Silence encourages the tormentor, never the tormented." Elie Wiesel "You see, we can't always name the things we feel ... and that's where music is so marvellous, because music names them for us, only in notes instead of in words." Leonard Bernstein From: Luis Julia To: oublicco ent@citvofot.us Subject: Multi use Gulf Course Date: Tuesday, August 22, 2023 5:26:39 PM CAUTION: External Email I wish to make my desire for a multi use golf course known. It is not right that a few are blocking all proposals for the golf course. There are others, besides the very few, who would like to see a multi purpose golf course. Luis E. Julia Major US Army Retired From: Harvev Caine To: oublicco ent@citvofot.us Subject: Multiple use Golf Course Date: Tuesday, August 22, 2023 8:05:39 PM I would like to express my support for any plan allowing multiple use of the golf course. Allowing the golf course to serve only golfers seems to me to be both exclusive and non- inclusive. Time to share the city resources with people who want to use the space for other things in addition to golf. Harvey Caine CC, LMT, 405 Woodland Avenue Port Townsend Washington From: Madeline Nelson To: pujbiccomment@citvofDt.us Subject: Multi -use for golf course-- yes! Date: Tuesday, August 22, 2023 7:02:39 AM CAUTION: External Email I have not yet expressed my opinion on the golf course. I live at Rosewind, a short distance from the golf course. On several occasions I've had the pleasure of cross-country skiing on the course, when it was unusable by golfers. I would like to feel freer to make use of this lovely space to walk, picnic, relax outdoors. Madeline Nelson 3310 Kuhn St From: Fran Post To: pujbiccornrnent@citvofDt.us Subject: Multi -use golf course Date: Tuesday, August 22, 2023 10:24:24 AM I have stated this a number of times It is important to me that MANYPT citizens have access to this property, which is supported by ALL of our tax dollars, not just a few folks playing with their balls (pun intended) Fran Post From: Business To: nublicco mentCcbcitvofpt.us Subject: Multi -Use Park, Please Date: Saturday, August 26, 2023 4:07:51 AM CAUTION: External Email I'd like to express my opinion that the park should be available to the whole community, including, especially children. To walk in, play and the myriad of uses a multi -use park has. The golf course seems elite and leaves 95% of the community out. Sent from my Whone From: Javne Marek To: pu jbiccomment@citvofot.us Subject: Please approve multi -uses for golf course Date: Wednesday, August 23, 2023 12:04:32 PM Dear folks, please approve multiple uses for golf course, while preserving much of its open green space for walking and wildlife (and some expansion of restored prairie and native plants). Thank you. Jayne Marek Port Townsend iernarekl (cbsbcalobal. net hftr)s�//www.r)w.ora/content/iavne marek From: Celine Aston Smith To: oublicco ent@citvofot.us Subject: Please continue any plans to make sure we have a pool. Date: Saturday, August 26, 2023 10:18:32 AM CAUTION: External Email I have seen several posts from people who want to maintain the golf course. Please consider turning that into some type of park. Maybe with the separate driving range. But the pool may be a separate issue. In any case we desperately need a pool in this town for individual such as myself who rely on it for physical therapy and exercise. The pool typically has 2 to 3 swimmers and each lap lane circle swimming. Thank you for considering my thoughts. Celine Smith. Sent from my Whone From: an nemcLa rLa no 122comcast.net To: pu jbiccomment@c itvofDt. us Subject: Please keep the golf course as it is Date: Tuesday, August 22, 2023 4:03:41 PM It is beautiful Peaceful for all to enjoy Space needed in life for everyone Stop spending so much money to do something most do not want you to do! I have written before So many thoughts Wondering who will benefit from what you are trying to do / the changes, into whose pockets is money going? Please, please leave it alone Anne and Steve McFarland From: Bobbie Hasselbrina To: oublicco ent@citvofot.us Subject: please support making the Golf Course a multi -use place Date: Thursday, August 24, 2023 9:06:13 AM Hello City Council Members, Parks Department People, City Staffers, First, let me say thank you for all the hard work you, the Parks Department and the City staffers have put into the contentious golf course issue. They don't pay you enough to take the abuse that is routinely tossed your way. I believe the public process you put in place to garner public opinion on what to do with our aging golf course has been thoughtful and thorough. I am sorry the pro -golf course folks who do not like the fact that the majority of citizens want us to do something that serves all of us have attacked not only the process, but many of you personally. This smacks of the far right folks—if you don't like and answer, get really loud and use attack tactics to swamp your "enemy." I strongly support converting our little -used golf course into a big beautiful Central Park with multi -uses and affordable housing. We cannot bend to the will of the handful of old retirees who use the golf course and keep this little -used resource all for themselves. In Sequim, Blake Park is an excellent example of what a community can do with a similarly -sized piece of land. Sequim's park serves all the peoplegardeners, walkers/runners, sports people, dog owners, concert goers, bikers, Pickleballers, skateboarders, little kids, picnickers, even wildlife. It uses recycled water so doesn't drain increasingly precious water resources. Much of the infrastructure has been built—and paid for --over time by community groups like the Rotary and citizens like dog owners. Unlike PT's little -used golf course, all year Blake Park is used by see folks young and old. Too often people, especially older folks, are completely resistant to change. That's been evident with the pro -golfers. They want to keep the golf course exactly like it is by claiming it's "historic." We don't need more historic. We need facilities that respond to changes in our community. We need greenspace that everyone can and will use. It takes courage and leadership to make bold changes. Please stay the course and lead us into a bright future with a lovely park all of us can use. Thanks. Bobbie Hasselbring Port Townsend, WA 98368 360-385-9046 bjhasselbring@icloud.com From: Mado Most To: oublicco ent@citvofot.us Subject: Please turn the golf course into a green space Date: Tuesday, August 22, 2023 2:07:32 PM CAUTION: External Email There is a huge swath of land in the middle of our town that virtually nobody uses. I also suspect that in order to maintain, they use chemical fertilizers and weed killers which are so unhealthy. It will be very difficult to find someone to manage it as it needs so much work and is falling apart. It seems wasteful for the city to pay for repairs to run a money loosing operation that not many people use. There is a small but vocal minority that opposes turning the space into a park that can (and will) be used by the whole community. I really appreciate you all for taking a stand and opposing this. It must be difficult to have to deal with the anger and vitriol. Thank you for doing the right thing. Mado Most Port Townsend Sent from my Wad From: Rebecca Hunt To: pujbiccornrnent@citvofDt.us Subject: Port Townsend Golf course ruling Date: Sunday, August 27, 2023 8:15:52 AM CAUTION: External Email Hello, I writing to advocate for keeping the Port Townsend golf course as this is what the owners before PT owned it wanted the use of this land. If money was put in to improve it and maintain it, more people would play there. You could add a foot golf course along side the holes if possible to add to others being able to play. Thanks, Rebecca Hunt Port Ludlow Sent from my Whone From: Sui Oakland To: pujbiccomment@citvofDt.us Subject: PT golf Date: Tuesday, August 22, 2023 9:35:36 PM Dear Council, I support modifying the golf course in a way that would allow uses other than golfing. Thank you for your deep consideration of these matters and listening to the majority voice. Sincerely, Sui Oakland 4748 Mason St PT From: Kenneth Stagg To: pujbiccomment@citvofDt.us Subject: PTs golf course Date: Tuesday, August 22, 2023 5:06:35 AM Please, let's change the use so everyone in Port Townsend can enjoy the property there. When we first moved to Port Townsend my wife and I were taking a walk and sought to find a way to get from San Juan and Discovery to uptown without all the noise of cars climbing the hills. We were disappointed to see the signs on the trails that proclaimed they were for golfers only, particularly since we very rarely saw golfers using the course (which is still the case.) With the likely development of the property at the same intersection, bringing a green space that we can all enjoy online will give those residents easy access to recreation, and perhaps encourage development of other, denser housing options. Ken Stagg From: Bradlev t7utt To: oublicco ent@citvofot.us Subject: Support for golf course modification Date: Tuesday, August 22, 2023 12:14:06 PM I support efforts to find a good plan for modifying the golf course so that it affords a greater breadth of activities, includes some low income housing, and stops losing money. Bradley Offutt From: Gail Workman To: pujbiccomment@citvofDt.us Subject: The golf course Date: Tuesday, August 22, 2023 7:01:57 PM CAUTION: External Email Please vote to convert the golf course to a multi -use space that can be used by more than just a handful of people at a time. Thank you Gail Workman 857 57th St. Port Townsend Sent from my iPhone From: Sue Wahloren To: pujbiccornrnent@citvofDt.us Subject: The point of the City Council Date: Thursday, August 24, 2023 7:31:03 AM Please read your job descriptions. You are legally bound to maintain infrastructure. You do not NEED to spend taxpayer money on anything that doesn't address public safety and infrastructure. Stop spending taxpayer dollars to pay consultants for your fun amusement park building projects. Stop screwing with the golf course, and the small-town vibe of Port Townsend. If you want to spend our money, fix the roads, do something about the burgeoning deer population, attract more businesses that provide jobs for the community, and encourage the AirBnB renters to rent to locals instead. Use your brains, not our money. Get creative. Do your jobs. Sue Wahlgren Port Townsend From: Pamela Bouchard To: pujbiccomment@citvofDt.us Subject: golf course Date: Sunday, September 3, 2023 6:24:21 PM Hello, It seems that next door and the leader have been publishing a LOT of pro golf course opinions, but we want you to know that we do NOT agree with them. We support a multi- use park and affordable housing if possible. It would serve a much wider population than the golf course alone. I used to use the pool regularly before covid, but after covid it lost the good teachers and doesn't have the type of fitness classes that it used to have so I don't go now, but I certainly would go if we had a new pool! There is no other pool in PT or nearby. There is no other choice. There is another golf course 15 minutes south of town! I don't know why this isn't brought up when discussing plans. There is no other pool. My sister in law and her husband belong to a fitness center in a suburb of denver. It has a beautiful pool, workout rooms, classrooms and meeting areas. Individual trainers can meet their clients there and do classes and individual sessions. There is a park around it. They use it almost every day! It would be wonderful if we had something like that. My only question is the roads and pot hole and affordable housing. Does the money for the roads come out of the same bucket as this park money would? If so, we should fix the roads. Would money for the park take away money for affordable housing? A lot of people are saying that it's either/or. Would you please clarify? Thank you Pamela Bouchard and Stephen Gimber Pamela PORT TOWNSEND CITY COUNCIL CONSENT AGENDA September 5, 2023 A. Approval of Bills, Claims and Warrants: Vouchers 172550 through 172557 in the amount of $291,113.46 Vouchers 172741 through 172841 in the amount of $653,981.61 Electronic Fund Transfers in the amount of $34,727.71 B. Approval of Minutes: July 24, 2023, August 7, 2023 C. Authorization to Update Salary Schedule D. Authorize the City Manager to Execute all Agreements Necessary to Complete the 2023 Banked Capacity Street Repair Projects E. IT Equipment Replacement Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). DRAFT CITY OF PORT TOWNSEND MINUTES OF THE SPECIAL SESSION OF JULY 24, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Special Session on the 24th day of July 2023 in Council Chambers at 540 Water Street. Deputy Mayor Amy Howard called the meeting to order at 6:01 pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom with Aislinn Palmer excused. Staff members present were City Manager John Mauro, Public Works Director Steve King, Finance and Technology Services Director Connie Anderson, Code Compliance Officer KT Labadie, and City Clerk Alyssa Rodrigues. PUBLIC HEARING Ordinance 3319 Related to a Transportation Benefit District and Amending the Port Townsend Municipal Code to Add a New Chapter 12.50 "Port Townsend Transportation Benefit District" Deputy Mayor Howard reviewed the Public Hearing Rules of Procedures. City Manager John Mauro introduced Ordinance 3319. Public Works Director Steve King presented Ordinance 3319 Related to a Transportation Benefit District and Amending the Port Townsend Municipal Code to Add a New Chapter 12.50 "Port Townsend Transportation Benefit District" which included Overview, What is a Transportation Benefit District (TBD), How Much Revenue is Available, Why a TBD, What a TBD Would Help Fund in PT, and Are Projects Specifically Identified?. In response to Council's clarifying questions staff explained Pavement Condition Assessment title. July 24, 2023 Special Session City Council Business Meeting Page 1 of 5 DRAFT Mr. King, Mr. Mauro, and Finance and Technology Services Director Connie Anderson continued the presentation which included What's Led to This Decision Tonight, What Happens From Here, and TBD in relation to revenue process. Public Comment: Submitted written comment was read aloud by Mr. King. Rebecca Kimball spoke in favor of Ordinance 3319. Scott Walker spoke in favor of Ordinance 3319. In response to Council's clarifying questions staff explained the assumption of TBD being additive to existing City Budget, Council assuming TBD, effort to present TBD to Council, why money can't be moved from somewhere else, oversight from Council, Complete Streets Policy, Comprehensive Streets, preliminary discussion regarding TBD direction, TBD in effect details, and sales tax process. Deputy Mayor Howard closed the public testimony portion of the hearing. Discussion ensued around 0.1 % Councilmanic and ballot measure for 0.2% if district is formed, 0.3% all going to voter, timing of votes, sales tax, history of car tabs, street budget history, implications of delaying, potential confusions regarding timing of tax, sales tax vs. car tabs, appreciation for staff, priority list, Councilmanic history, confusion to public and business owners, groceries being exempt from sales tax, state mandates, limited in taxing authority, online shopping sales tax trend, not binding future Councils, TBD will be added to revenue, grant funding matches, and budget process. Motion. Monica MickHager moved to waive Council Rules and approve Ordinance 3319 Related to a Transportation Benefit District and Amending the Port Townsend Municipal Code to Add a New Chapter 12.50 "Port Townsend Transportation Benefit District' Libby Wennstrom seconded. Discussion ensued around local small business community outreach for feedback. Deputy Mayor Howard closed the public hearing. Vote. motion carried unanimously, 6-0 by voice vote. July 24, 2023 Special Session City Council Business Meeting Page 2 of 5 DRAFT UNFINISHED BUSINESS Ordinance 3317 Related to Peace, Morals, and Safety Repealing Chapters 9.08 -Nuisances, 9.10- Punishment and Abatement of Nuisances, 9.12- Burning Permits, 9.16- Storage of Petroleum Products, and 9.32- Malt Liquor Sales and Distribution of the Port Townsend Municipal Code and Adopting a New Chapter 9.08 Nuisances Mr. Mauro introduced Ordinance 3317. Code Compliance Officer KT Labadie presented Ordinance 3317 which included reviewing changes for second reading located in Agenda Bill. Public Comment: There was no public comment. Discussion ensued around not specifying a number in 1.2.A of Code, the term "apparently inoperable", boats, 12ft height vs. 8ft height, term "stored", "single family residential lot" vs "single residential parcel", AA.- enforcement on large parcels, A.5.- 7ft being the lowest, F.5- snow/ice removal and education, clear vision area 10 ft vs 20 ft, high accident areas, property owners taking code literally, good effort by staff to clean up what was in the past, and objective set of rules with complaint initiated process Motion. Libby Wennstrom moved to have in 1.2. the word "lot" be replaced with the word "parcel", 2.A and 2.0 be struck, and 2.B. be 12ft in height. Ben Thomas seconded. Vote. motion carried unanimously, 6-0 by voice vote. Motion. Amy Howard moved to have in A.6. 30 inches be removed so it reads "vegetation within the clear vision area, as defined by PTMC 12.04.030, that blocks or impairs motorists, cyclists, or pedestrian visibility. " Ben Thomas seconded. Vote. motion carried unanimously, 6-0 by voice vote. Motion. Ben Thomas moved to have in A.5. changed from 8 ft to 7 ft. Monica MickHager seconded. Vote. motion failed, 3-3 by voice vote, with David Faber, Amy Howard, and Owen Rowe opposed. Motion. Owen Rowe moved to have in F.5. changed to state, "snow or ice uncleared within 24 hours. " Libby Wennstrom seconded. Vote. motion carried, 5-1 by voice vote, Ben Thomas opposed. Motion. Owen Rowe moved to approve Ordinance 3317 Related to Peace, Morals, and Safety Repealing Chapters 9.08 -Nuisances, 9.10- Punishment and Abatement of Nuisances, 9.12- Burning Permits, 9.16- Storage of Petroleum Products, and 9.32- Malt July 24, 2023 Special Session City Council Business Meeting Page 3 of 5 DRAFT Liquor Sales and Distribution of the Port Townsend Municipal Code and Adopting a New Chapter 9.08 Nuisances as amended. Monica MickHager seconded. Vote. motion carried unanimously, 6-0 by voice vote. Ordinance 3318 Related to Minor Landscaping in the Right of Way and Amending Sections 12.04.030 and 12.04.075 of the Port Townsend Municipal Code Mr. King presented Ordinance 3318 Related to Minor Landscaping in the Right of Way and Amending Sections 12.04.030 and 12.04.075 of the Port Townsend Municipal Code which included item being in original agenda bill and bringing these sections into conformance with just approved nuisance code, PTMC 12.04.030, 30 inches appearing in PTMC 12.04.075, default to zoning code which is 36inches, limit for minor landscaping in Right of Way at 3ft, and needing to be a vision obstruction. Public Comment: There was no public comment. Council discussed Section 2 of Ordinance 3318, staff recommended keeping 30 inches, defined height is helpful, where to measure from, and 30 inches being reasonable. Motion. David Faber moved to approve Ordinance 3318 Related to Minor Landscaping in the Right of Way and Amending Sections 12.04.030 and 12.04.075 of the Port Townsend Municipal Code. Owen Rowe seconded. Vote. motion carried unanimously, 6-0 by voice vote. NEW BUSINESS Transportation Improvement Board Grant Application Priorities Mr. King presented the Transportation Improvement Board (TIB) Grant Application Priorities which included getting application in for the TIB, successful projects, informal scoring, Urban Arterial Program, predesign and planning layout, Active Transportation Program, match funds, various sidewalk projects, and dedicating match funding. In response to Council's clarifying questions staff explained easement by Co -Op having ADA compliant trail, Jefferson St trail, and grants not reimbursing for overhead cost of engineering. July 24, 2023 Special Session City Council Business Meeting Page 4 of 5 DRAFT Public Comment: There was no public comment. Council discussed potential Sims Way changes in relation to these changes, County admin building, sidewalks on McPherson, sidewalk on Washington St, street parking along Courthouse Park, and agreement with staff recommendations. Motion. Owen Rowe moved to support a Transportation Improvement Board grant application for the Sims Way and Washington Streets Active Transportation projects and dedicate banked capacity property tax as local funding up to $150, 000 for grant match and staff administration costs. Ben Thomas seconded. Vote. motion carried unanimously, 6-0 by voice vote. ADJOURN There being no further business, the meeting adjourned at 8:31 pm. Attest: Alyssa Rodrigues City Clerk July 24, 2023 Special Session City Council Business Meeting Page 5 of 5 DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF AUGUST 7, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Regular Session on the 7th day of August 2023 in Council Chambers at 540 Water Street. Deputy Mayor Amy Howard called the meeting to order at 6:OOpm. ROLL CALL Councilmembers present at roll call were Amy Howard, David Faber, Ben Thomas, Monica MickHager, Aislinn Palmer, Owen Rowe, and Libby Wennstrom. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood , City Clerk Alyssa Rodrigues, Planning and Community Development Director Emma Bolin, and Public Works Director Steve King. CHANGES TO THE AGENDA There were no changes to the agenda. SPECIAL PRESENTATIONS (NONE) CITY MANAGER'S REPORT City Manager John Mauro provided the City Manager's Report which included Streets, Golf Course, Water, Trees, and Annual Report. COMMENTS FROM THE PUBLIC Public comment Barbara Skipper spoke about the Golf Course. Rhonda Hall spoke about the Golf Course. Ricki-Ellen Brooke spoke about off leash dogs. Celeste Tell and Jim Fair spoke about off leash dogs. Daryl Gillette spoke about the Golf Course. Sheila Westerman spoke about the Golf Course. Jake Gregg spoke about the Golf Course. August 7, 2023 City Council Business Meeting Page 1 of 5 Bob DeWeese spoke about the Golf Course. Brent Shirley spoke about the Golf Course. Ginny Adams spoke about the Golf Course. Shelly Langton spoke about the Golf Course. Gary Jonland spoke about the Golf Course. Kimber Rotchford spoke about the Golf Course. Tim Caldwell spoke about the Golf Course. Bob Hoppe spoke about the Golf Course. Jon Anderson spoke about the Golf Course. Kate MacMillan spoke about off leash dogs. Cathy Beatty spoke about the Golf Course. Musa spoke about the Golf Course and Pool. Chrissie Babb spoke about the Golf Course. Katherine Buchanan spoke about the Golf Course. Bob Wheeler spoke about the Golf Course. Forest Shomer spoke about the Golf Course. Gary Rieger spoke about taxes. City Staff Response Mr. Mauro provided City Staff response which included engagement process, online information, taxing system, and animal control. Council discussed suggestions for future meeting process. Council went into break at 7:15pm Council reconvened from break at 7:18pm. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: July 3, 2023 DRAFT August 7, 2023 City Council Business Meeting Page 2 of 5 DRAFT Resolution Numbering Update City Hall Upgrades Phase II- Remodel of Floors 1, 2, 2R and 3 Mountain View Pool Building Repairs CPA Accounting Services Kah Tai Nature Park Caretaker RV Site Finance Hiring Flexibility Motion. Monica MickHager moved to approve the consent agenda. Owen Rowe seconded. Vote. motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Resolution 23-044 Accepting a Two -Year Loan of the Raccoon Lodge and Directing the City Manager to Execute a Loan Agreement Mr. Mauro introduced Resolution 23-044. Planning and Community Development Director Emma Bolin presented Resolution 23-044 Accepting a Two -Year Loan of the Raccoon Lodge and Directing the City Manager to Execute a Loan Agreement which included history, process, resolution, Section 3.50 Loan of Public Art, City Council authorizing two-year approval, Arts Commission recommendation to accept public art approval, and staff recommendation to approve Resolution 23-044. Public Comment: There was no public comment. Discussion ensued around appreciation for artwork, appreciation for everyone involved in coming to a solution, creating pattern for the future, Right of Way education, and creativity of staff. Motion. Ben Thomas moved to approve Resolution 23-044 Accepting a Two -Year Loan of the Raccoon Lodge and Directing the City Manager to Execute a Loan Agreement. Owen Rowe seconded. Vote. motion carried unanimously, 7-0 by voice vote. Evans Vista Outreach Summary and Site Plan Alternative August 7, 2023 City Council Business Meeting Page 3 of 5 DRAFT Mr. Mauro introduced the Evans Vista Outreach Summary and Site Plan Alternative. Ms. Bolin, Thomas Architecture Studios Principal Ron Thomas, Thomas Architecture Studios Associate Principle/Project Manager Amos Calendar, and Terrapin Architecture President and Local Architectural Consultant Richard Berg presented the Evans Vista Outreach Summary and Site Plan Alternative presentation which included Intro, Project Team, Stakeholders, Project Overview, Vision, Project Goals Creating Neighborhood, Project Goals Addressing Social Equity, Site Overview, Current Site Status, Survey Results, Survey Results- Cross Tabulations byAMI brackets, Public Outreach Survey Results, Public Outreach #3 (Remote)- Live Poll Results, Initial Design Concepts, Radial Option, Cross -Axis Vista Option, Financial Analysis, Evans Vista Housing Development, Key Questions to Consider, Process, Project Goals, Questions to Consider, Additional Considerations, Tradeoffs in Feasibility, Key Questions to Consider, Project Schedule/ Next Steps, wetlands, slope topography, sustainability, climate change, supporting density, and maximizing on outreach ideas. Public Comment: Viki Sonntag spoke about Evans Vista and Commerce housing needs projections. Rick Jahnke spoke about Evans Vista not being the only opportunity, paying attention to being successful, and size of trees. In response to Council's clarifying questions staff and consultants explained wetland area on cross -axis diagram, alcoves/studios, feedback from non-profit housing organizations, transit, data for how many people living in units, 1 vs 2 -person households, multi -unit individual bedrooms with community kitchen, appealing to developers, local developers, waiting list concept, leasing arrangements, transit routes, inviting community to neighborhood, mill proximity in relation to health, rental vs. ownership, and permanent affordability. Discussion ensued around more units the better, liking cross -axis vista better due to more units, two-story commercial, parking under buildings, parking requirements, public art, AMI% typo, most density as possible, more height, ground floor commercial, plan for below 80% AMI, increase of 1 person households, not constraining future needs and desires, modified control, townhomes vs. condominium, average household size 1.9, communal living, future city park, future public restrooms, 5 over 1, view corridors, changing how subsidy is talked about, demographic in need of larger homes, and roommates. PRESIDING OFFICER'S REPORT There was no Presiding Officer's report. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Council member Rowe asked Council to task Culture and Society Committee with flushing out a process for how Council Committees perform their oversight and workplan August 7, 2023 City Council Business Meeting Page 4 of 5 goals with assigned Advisory Boards. Discussion ensued around bringing it back on the suggestion board. Council member MickHager asked to have Tim Caldwell's plan presented at future workshop. Discussion ensued around having Tim Caldwell reach out to Parks and Recreation Strategy Director Carrie Hite and Mr. Mauro to gather more information. Council member Thomas proposed having the September 18 on the Golf Course. DRAFT Discussion ensued being able to provide equitable access to meeting, Council gathering on site at some point, setting up a Golf Course tour on August 28, informal conversations with public, and future Evans Vista Site tour. There were no comments. COMMENTS FROM COUNCIL ADJOURN There being no further business, the meeting adjourned at 9:22pm. Attest: Alyssa Rodrigues City Clerk August 7, 2023 City Council Business Meeting Page 5 of 5 111y (f port Townsen Submitted By: Connie Anderson Department: Finance Agenda Bill AB23-216 Meeting Date: September 5, 2023 Agenda Item: VILC ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: August 30, 2023 Contact Phone: 360-379-4403 SUBJECT: Authorization to update classification schedules for Non -Represented and Represented Employees and fill available positions within job classifications. CATEGORY: ❑x Consent ❑ Resolution Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: See below. Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 6 - Provide for a healthy City organization Cost Allocation Fund: N/A SUMMARY STATEMENT: As full staffing remains one of the City's highest priorities, staff will be bringing updates to the 2023 Salary Schedules for Council review and approval as they are ready. The attached revised salary schedule includes several changes: 1) authorize the hiring of a 4t" Wastewater Treatment Plant Operator for overlap for pending retirement January 2024; 2) authorize extension of a Seasonal employee to assist with banked capacity projects; and 3) authorize extension of Seasonal support for Facilities. Wastewater Treatment Plant Authorize the hiring of a 4t" Wastewater Treatment Plant operator to provide staffing overlap for a retirement anticipated in January. The crossover of employees is needed for critical training on the specific nuances of our Wastewater Treatment Plant. Our longtime lead operator anticipates retiring in January and will carry extensive knowledge out the door with his retirement. The plant already operates with a minimal crew of 3 operators providing very little back-up. Staff is requesting a temporary crossover FTE increase of 0.25 in 2023 and 0.25 in 2024. Note that staff is recommending the addition of a wastewater treatment/compost position in the 2024 budget due to another pending retirement and to ensure we have adequate staff coverage of operations in anticipation of extensive capital work at the Wastewater Treatment Plant. The Wastewater Treatment Plan Operator job description and salary range is included in the Teamsters Local 589 Collective Bargaining Agreement. However, Seasonal positions are not included in the total count of city positions. Street Maintenance Authorize extension of a Seasonal employee to assist with banked capacity projects while the Streets department is short staffed due to a leave of absence. The extension will be funded by the 2023 banked capacity Street projects. Staff is requesting an additional .25 FTE in 2023 to cover the extension. Note, pending Transportation Benefit District sales tax vote in November, staff will be recommending restoration of the Streets maintenance position frozen in 2020 to accomplish street repair objectives. This will need to be addressed in a supplemental budget in 2024. The Seasonal Worker job description and salary range is included in the non -represented salary schedule. Facilities Authorize extension of seasonal support for Facilities to allow crews to continue work on the city hall remodel project. The extension will be funded by Community Service reserves or by the allocated portion of ARPA funds for the City Hall project. Staff is requesting an additional .25 FTE in 2023 to cover the extension. The Seasonal Workerjob description and salary range is included in the non -represented salary schedule. However, Seasonal positions are not included in the total count of city positions. Budget Impacts Wastewater: The approximate impact to the wastewater utility for this overlap is $35,000 in 2023 and the same for 2024. The budget authority for this cost will be included in a future supplemental and will be covered by sewer utility reserves. Streets: The approximate budget impact for Streets is $12,000 for 3 months in 2023. This cost will be included in a future supplemental and covered by banked capacity funding as this position will primarily support crews doing work on banked capacity projects which results in a cost savings overall for the City. The budget authority for this cost will be included in a future supplemental. Facilities: The approximate budget impact for Facilities is $12,000 for 3 months in 2023. This cost will be included in a future supplemental and covered by ARPA funding as this position will primarily support crews doing work on City Hall and Library which results in a cost savings overall for the City. The budget authority for this cost will be included in a future supplemental. The recommended changes are listed in red in the revised 2023 Employee Position Salary Schedule. ATTACHMENTS: 1. 2023 Salary Schedule, revised September 5, 2023 CITY COUNCIL COMMITTEE RECOMMENDATION: NA RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval for authorization to update the salary schedule. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: CITY OF PORT TOWNSEND NON -BARGAINING EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2023, Revised Salary Schedule effective September 5, 2023 Elected Officials REV 5-15-2023 Classification Minimum Maximum Positions Mayor $ 12,300.00 $ 12,300.00 1.00 Councilmembers $ 8,400.00 $ 8,400.00 6.00 Non Represented Employees Classification Minimum Maximum Positions City Manager $ 138,338 $ 198,762 1.00 Public Works Director $ 133,474 $ 163,342 1.00 City Attorney $ 130,896 $ 157,075 1.00 Chief of Police $ 121,079 $ 154,289 1.00 Director of Finance & Technology Services $ 117,806 $ 150,531 1.00 Planning & Community Development Director $ 117,806 $ 143,985 1.00 Parks & Recreation Strategic Director $ 117,806 $ 143,985 1.00 Deputy Public Works Director/City Engineer $ 121,111 $ 150,178 1.00 Assistant City Engineer4 $ 110,101 $ 136,525 1.00 Deputy Police Chief $ 107,021 $ 130,431 1.00 Parks, Recreation & Community Services Director $ 107,021 $ 130,431 0.00 Director of People & Performance $ 107,021 $ 130,431 1.00 Civil Engineer III $ 100,092 $ 124,114 1.00 Project Manager III $ 95,326 $ 118,204 1.00 Library Director $ 94,899 $ 117,806 1.00 Human Resources Manager $ 91,876 $ 127,256 0.00 Prosecuting Attorney/Assistant City Attorney $ 91,113 $ 112,032 0.00 Planning Manager $ 91,114 $ 112,032 1.00 Civil Engineer II $ 90,786 $ 112,575 1.00 Building Official $ 89,991 $ 107,988 1.00 Parks & Facilities Manager $ 89,991 $ 107,988 1.00 Public Works Operations Manager - WW/Bio $ 89,991 $ 107,988 1.00 Public Works Operations Manager - Water Resources $ 89,991 $ 107,988 1.00 Public Works Operations Manager - Streets/Sewer/Stormwater $ 89,991 $ 107,988 1.00 City Clerk $ 86,980 $ 112,981 1.00 Public Records Officer $ 86,980 $ 112,981 1.00 Operations Manager - Parks, Recreation & Facilities $ 85,082 $ 117,806 0.00 Finance Manager $ 87,691 $ 122,109 1.00 Accounting Manager $ 87,691 $ 122,109 1.00 Project Manager II $ 86,463 $ 107,214 0.00 Communications/Marketing Manager $ 82,844 $ 98,580 1.00 Civil Engineer 1 $ 82,346 $ 102,109 0.00 Senior Planner $ 81,994 $ 104,808 1.00 Temporary Long Range Planner $ 81,994 $ 104,808 1.00 Finance & Budget Analyst $ 81,994 $ 104,808 0.00 Project Manager 1 $ 78,425 $ 97,247 0.00 Library Manager- Public and Technical Services $ 71,856 $ 84,589 1.00 LibraryManager-YouthServices $ 71,856 $ 84,589 1.00 Civil Engineer EIT $ 74,690 $ 92,616 0.00 Deputy City Clerk $ 64,194 $ 84,973 0.00 Executive Assistant to City Manager $ 64,194 $ 84,973 0.00 Human Resources Specialist or Generalist $ 64,194 $ 84,973 1.00 Legal Assistant/Deputy Clerk $ 64,194 $ 84,973 1.00 Legal Assistant $ 64,194 $ 84,973 0.00 Payroll and Benefits Administrator $ 64,194 $ 84,973 1.00 Executive Assistant to Chief of Police $ 60,628 $ 80,298 0.00 Human Resources Assistant $ 54,168 $ 67,760 0.50 Hourly Part -Time Positions Library Associate $ 22.71 $ 26.76 0.50 Library Assistant $ 17.13 $ 20.19 3.51 Library Assistant Substitute $ 17.13 $ 17.13 0.54 Library Courier, Library Page $ 15.74 $ 18.55 1.30 Reserve and Seasonal Positions " Seasonals not included in Total FTE count Reserve Police Officers, commissioned $ 37.79 1.00 Reserve Police Officers, noncommissioned$ 25.00 0.35 $ I 8. 18 r' m 2 5 C... Total Non -Represented Employees 40.70 CITY OF PORT TOWNSEND UNCLASSIFIED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2023, Revised Salary Schedule per Resolution 23-034 Classification Minimum Maximum Positions Housing Grants Coordinator to be determined 0.50 Navigator to be determined 1.00 Total Unclassified Employees 1.50 CITY OF PORT TOWNSEND UNION/REPRESENTED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2023, Revised Salary Schedule effective September 5, 2023 Union/Represented Employees Classification Minimum/hr Maximum/hr"" Positions IT Network Administrator $ 43.85 $ 49.77 1.00 Accountant $ 37.81 $ 42.90 1.00 Associate Planner $ 36.49 $ 44.14 1.00 Crew Chief $ 35.79 $ 40.66 1.00 GIS Coordinator $ 35.13 $ 39.94 1.00 IT Technical Support $ 35.13 $ 39.94 0.00 Building Inspector $ 34.30 $ 38.97 1.00 Code Compliance Officer $ 34.30 $ 38.97 1.00 Public Works Inspector $ 34.30 $ 38.97 1.00 Crew Chief Apprentice - Parks $ 34.30 $ 38.97 0.00 Crew Chief Apprentice $ 33.30 $ 37.82 1.00 Lead Equipment Operator $ 33.30 $ 37.82 4.00 Lead Operator $ 33.30 $ 37.82 2.00 Police Records Lead $ 33.30 $ 37.82 1.00 Assistant Planner $ 32.75 $ 37.19 0.00 Finance Specialist $ 32.75 $ 37.19 0.00 Land Use Specialist $ 32.75 $ 37.19 0.00 Project Accounting Specialist $ 32.75 $ 37.19 1.00 Purchasing/Contracts Specialist $ 32.75 $ 37.19 0.00 Mechanic $ 31.79 $ 36.12 0.00 Parks Maintenance Worker II $ 31.09 $ 35.18 0.00 Finance Tech III $ 28.04 $ 31.83 1.00 Police Clerk $ 28.04 $ 31.83 1.00 Public Works/Engineering Support Specialist III $ 28.04 $ 31.83 0.00 Permit Technician III $ 28.04 $ 31.83 0.00 Parks, Rec & Community Services Admin Support Spec $ 26.03 $ 29.47 0.00 Public Experience Liaison $ 26.03 $ 29.47 3.00 Utility Billing / Collection Specialist $ 26.03 $ 29.47 1.00 Permit Technician 11 $ 26.03 $ 29.47 0.00 Community Services Officer $ 25.56 $ 29.23 1.00 Finance Tech 11 $ 25.56 $ 29.23 0.00 Maintenance Worker 1 $ 25.56 $ 29.23 7.00 Permit Technician 1 $ 25.56 $ 29.23 2.00 Public Works/Engineering Support Specialist 11 $ 25.56 $ 29.23 0.00 Parks Apprentice Maintenance Worker $ 24.72 $ 28.08 0.00 Administrative Assistant $ 24.72 $ 28.08 0.00 Public Works Administrative Assistant $ 24.72 $ 28.08 0.00 Police Officer $ 37.79 $ 43.37 12.00 Sergeant $ 48.58 $ 53.14 3.00 Total Union/Represented Employees - max pay does not include longevity or other premiums as may be applicable 60,00 TOTAL CITY POSITIONS (Excluding Elected Officials, Seasonals & Reserve Officers) 102.20 111y (f port Townsen Submitted By: Tyler Johnson Department: Public Works Agenda Bill AB23-219 Meeting Date: August 21, 2023 Agenda Item: VILD ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: August 31, 2023 Contact Phone: 360-379-5090 SUBJECT: Authorizing the City Manager to Execute all Agreements Necessary to Complete the 2023 Banked Capacity Street Repair Projects. CATEGORY: BUDGET IMPACT: ❑x Consent ❑ Resolution Expenditure Amount: $1,119,970 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑x 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 415 Water Sewer CIP SUMMARY STATEMENT: Project Purpose The 2023 Banked Capacity Street Repair Project invests money from Banked Capacity (property tax) and the Stormwater Fund to repair streets and provide stormwater improvements. The money is being used for the Engineering Department staff time, materials, and multiple contracts. Projects include pavement grinding, asphalt repairs, paving, ditch work, and hydroseeding. Fourteen streets were identified for road repairs and stormwater improvements in 2022 to be performed during 2023 and 2024. The City crews have been busy this year constructing ditches, swales and rain gardens as well as performing spot asphalt repairs. Asphalt paving is planned this fall for four streets: 24th Street, Hendricks Street, 10th Street, and 11 th Street. II. Project Budget The project budget is $1,119,970 in the City Manager's Final Budget 2023. III. Staff Recommendation Staff is recommending the City Council adopt this as part of the Consent Agenda authorizing the City Manager to execute all agreements and contracts necessary to complete the 2023 Banked Capacity Street Repair Projects. These contracts are necessary for work our crews cannot perform such as grinding and paving work. ATTACHMENTS: CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous authorization for the City Manager to execute all agreements necessary to complete the 2023 banked capacity projects ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Agenda Bill AB23-222 "'Yof port��°;��Meeting Date: September 5, 2023 n�q�;,z��� Agenda Item: VILE ® Regular Business Meeting Townsen ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Connie Anderson Date Submitted: August 30, 2023 Department: Finance & Technology Services Contact Phone: 360-379-4403 SUBJECT: IT Equipment Replacement CATEGORY: BUDGET IMPACT: ❑x Consent ❑ Resolution Expenditure Amount: up to $42k ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: 6 - Provide for a healthy City organization Cost Allocation Fund: 500 Equipment Rental - IT SUMMARY STATEMENT: The City Information Services department has an annual equipment replacement policy to replace computer equipment in timely manner. Typically, computer equipment is replaced every 4 years or as needed. Most computer equipment comes with a 3 -to -5 year warranty, so any specific issues that occur within the warranty period are covered by the manufacturer. The number of computers needing replacement annually varies, some years are higher than others. In 2023, 38 computers are scheduled for replacement. Staff is requesting Council to authorize the City Manager to sign an invoice with ByteSpeed, LLC to purchase 38 replacement computers as part of the City's regular equipment replacement and reserve. ATTACHMENTS: None CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval to authorize the City Manager to sign an invoice with ByteSpeed, LLC for $41,458. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 111y (f port Townsen Submitted By: Heidi Greenwood Department: City Attorney Agenda Bill AB23-220 Meeting Date: September 5, 2023 Agenda Item: IX.A ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: August 31, 2023 Contact Phone: 360-379-5048 SUBJECT: Resolution 23-047 Appointing Conner Bouchard -Roberts as the 2024 Port Townsend Poet Laureate CATEGORY: ❑ Consent Staff Report BUDGET IMPACT: ❑x Resolution Expenditure Amount (2024): $1,200 ❑ Ordinance Included in Budget? Yes ❑x No ❑ Contract Approval ❑ Other: Discussion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 1 - Build small town quality of life Cost Allocation Fund: SUMMARY STATEMENT: Under the direction of the Council Culture and Society Committee, the Port Townsend Arts Commission (PTAC) in partnership with the Port Townsend Public Library has launched a Port Townsend Poet Laureate program and issued a call for applications in May 2023. The appointment of the inaugural Poet Laureate is based on a recommendation from a selection panel of literary artists identified by the PTAC, including Ellie Matthews, Lisbeth White, and Shin Yu Pai, PTAC member Lindsey Wayland, and City Councilmember Ben Thomas. Upon the recommendation of this selection panel, the Mayor is recommending the appointment of Conner Bouchard -Roberts as Poet Laureate for 2024 with a possible extension for 2025. Bouchard - Roberts is a local poet, business owner, and publisher who collaborates with many other local literary artists. The Poet Laureate Program will begin in January 2024. During 2024, the Poet Laureate will receive an honorarium of $1,200, subject to budgetary approval, and will provide no less than four publicly accessible events with an additional option of two more events, write one or more poems about a theme integral to the City, work with the Port Townsend Library on educational programing, and create a special project for the City. ATTACHMENTS: CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 23-047 Appointing Conner Bouchard -Roberts as 2024 Port Townsend Poet Laureate. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-047 RESOLUTION NO. 23-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, APPOINTING CONNER BOUCHARD-ROBERTS AS THE 2024 PORT TOWNSEND POET LAUREATE WHEREAS, on March 27, 2023, Port Townsend City Council authorized the Mayor to appoint a 2024 Port Townsend Poet Laureate as recommended by the Port Townsend Arts Commission; and, WHEREAS, The City seeks to name one Poet Laureate to honor the City's active creative community, promote the City's robust literary arts, and celebrate the written word; and, WHEREAS, the City accepted applications for the 2024 Port Townsend Poet Laureate; and, WHEREAS, the Port Townsend Arts Commission formed a selection committee for the Poet Laureate that included a member of the Arts Commission, a City Council Member, and three poetry experts; and, WHEREAS, the selection committee reviewed the applications and selected Conner Bouchard -Roberts as the committee's recommendation for the 2024 Port Townsend Poet Laureate; and, WHEREAS, City Council has not yet approved the 2024 City budget and so the selection of the 2024 Poet Laureate is contingent on the 2024 budget approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend to appoint Conner Bouchard -Roberts as the 2024 Port Townsend Poet Laureate subject to budgetary approval. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 5th day of September 2023. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney 111y (f port Townsen Submitted By: Emma Bolin, PCD Director Department: Planning/Community Dev. Agenda Bill AB23-221 Meeting Date September 5, 2023 Agenda Item: IX. B ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: August 30, 2023 Contact Phone: 360-390-4048 SUBJECT: County/City Stock Plan Joint Committee, Public Input, Design Selection and Program Information CATEGORY: BUDGET IMPACT: ❑ Consent ❑ Resolution Expenditure Amount: $ 0 0 Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: Discussion Item ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: ilin aii:n?.. SUMMARY STATEMENT: The Department of Planning and Community Development is partnering with the Jefferson County Department of Community Development to sponsor and implement a stock structural plan program. The attached staff report details program benefits, public input, and how the program would be administered within the City's building department. Information about the solicitation of stock plans is available on the Jefferson County website: qp„ effersor:.v�ra.us/'�64/ Stock Plan: Suk::mittals for ..... .... SeIection Jefferson County Board of County Commissioners will consider funding the structural plan review of the final selected plans. The City will then ensure the structural plan review is acceptable to the Building Official. Then applicants may purchase the plans at a discount from the designer and pay reduced City permitting fees. The City may later determine if it would like to fund plans review for additional designs based on public input and the joint City/County Committee recommendation. ATTACHMENTS: a. Staff Report on Stock Plan Program b. PCD Building Permit fees c. Low Income Housing Fee Deferral Request Fpr„„ CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: 1. None at this time ALTERNATIVES: 0 Take No Action ❑ Refer to Committee 0 Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Introduction Stock plans are used as an innovative tool to reduce permitting timelines, cost, and noncompliance with local state and federal regulations. They can be used for a primary house, accessory dwelling unit, or multifamily structure. Currently many jurisdictions throughout western Washington authorize stock plans. Some of these municipalities limit stock plans to accessory dwellings while others allow them for other housing types. Currently, the cities of O y..rm.Ipii N 11 ceyN if a„irmi at ii u„ Renton, Kent and e tt among others, have approved stock plan programs. The three cost categories include: 1) plan set, 2) plan engineering, 3) hourly support. Benefits include: • Expedite delivery of housing by eliminating the need for review and approval of the initial plan set. • Architect is available to assist the homeowners/builder for an hourly rate • Reduced design costs • Designs may be more appealing and offer cost competitive options to manufactured structures • Pre-packaged designs are guaranteed to meet local and state building codes. • Applicant saves on the jurisdiction's Plan Review fees since the structural plans are already approved. • Reduced design costs. New structural single family designs average 8-12% of the total valuation of the construction cost. The submitted designs range from 288-1500 square feet. At an average of $300/sq ft of building cost for average grade construction, project valuations for these designs range from $86,400-$450,000. Typical design costs on a per project basis would therefore range between $8,600 and $45,000. However, this program enables the designer to skip several steps and lower costs on their designs similar to cheaper pre -designed plans available on the internet. Multifamily designs are typically more expensive; therefore, reduced plan costs may encourage more infill development. Site specific land use review is still required as some areas may have critical areas or other development constraints unique to the site. Call for projects - Stock. Plain Submittals Jor Selection ............. . .. ..y ...................................................................................................................................................................................................................y ............ The City and County announced a call for projects to supplement four plans selected by three community members serving on the county planning commission; one of these four is no longer available. As a result of the call for projects, the City/County joint project received three submittals from three western Washington architects/design professionals including GreenPOD (5 plans), Cascadia (11 plans), and Ross Chapin (15 plans). Currently, the City/County joint project has 34 different plan sets, all of which can be reviewed online. Collectively, these plans when included with those selected previously, as discussed below, may be more than what can be funded. The Board of County Commissioners (BoCC) specifically requested information about numbers of individuals interested in the plans prior to selecting some for plans review funding. Background — Initially Jefferson County Commissioners Kevin Coker, Matt Sircely, and Arlene Alen used the City of Seattle's call for projects and selected four plans that would be easier to construct for someone who is outside of the building trades. They also sought to identify plans that would be less costly to construct. Commissioners Alan and Coker studied architecture and Sircely is a committed housing advocate. Of the 140 plan sets submitted to the city of Seattle, ten were made available for City of Seattle residents. Of these, three are selected for consideration: Artisan Group (1 plan), Shape Arch (1 plan) and Urban Cottage (1 plan). Timeline and public engagement • Additional time is now afforded to the project because the 2021 State Building Code was delayed until October 29, 2023. • During the delay, staff will be working with Housing Solutions Network and professionals assisting home buyers and renters to identify people interested in a stock plan program. These individuals will be queried on which designs they are most interested in to help inform the joint committee. • Formation of joint committee and kick off meeting in early October. The joint committee will evaluate the interest in the submitted plans as well as discuss further selection criteria such as: a) Building efficiency b) Cost c) Design d) Multifamily inclusion or a sole single family focus. Currently, there are limited small-scale multifamily and attached residential infill builders operating within the city and county. How can this program incentivize and spur the proliferation of confident multifamily builders? • Meeting/final recommendation of selected stock plans by Committee to BoCC in late October. City Council briefing. • Other ways to solicit feedback: Staff is targeting a specific audience that may be interested in building or living in buildings using these stock designs. Anyone can submit their feedback to the County or City by contacting Brent Butler Iralra a„flee co....1�f.f .!! io ,�u_s or Emma Bolin .......................... .ii„ir�......:.!......::la:�::::.... . County Process The County will piggyback the above process. City Process As part of the City's 2023 Workplan objective to inspire and deliver zoning code changes to unlock dense and affordable infill housing, the City is partnering with Jefferson County to design and implement a stock plan program with public input. The City's Planning Commission nominated two of its members to serve on the stock plan joint committee with Jefferson County. Once the committee and BoCC settle on final recommended plans, the county will conduct a structural and energy code review. The City will review the stamped plans to ensure consistency with City adopted building code. Because both jurisdictions adopt the International Residential Code and State Building Code, the City expects the consistency review for the selected plans to not require much staff resources. The City has already adopted a reduced fee list for stock ADU and single family residence plans. The reduced fees in the form of a "Site Plan Adaptation Fee" pay for planning and engineering staff review to ensure that the site plan will work for the chosen stock plan set and to ensure conditions relating to setbacks, critical areas, and infrastructure are incorporated into the building permit. This fee covers time for co -problem -solving when the building plans do not fit on the site. Staff does not recommend waiving this fee or the "Building Permit Fee" which pays for inspections. Moreover, other jurisdictions that have implemented similar stock plan programs reported charging similar fees due to the considerable amount of time needed to assist customers with this project. As part of a building permit application, all new residential applicants must pay typical building fees described in the table below. Differences in the typical fees versus stock plan program are noted in the far right column. Typical Building Fees What the fee covers Stock Plan program Base building permit fee, (based Inspections Fee still required on fee valuation, typical $1,430) Plan Review fee, 65% of building Site Plan review, structural plan Site Plan Adaptation Fee permit fee (typical $1,000) check charged instead as follows: $242: Single Family Dwelling $192: ADU Energy Code Fee ($96) Structural plan review for Fee not required energy code compliance and air quality code. State fees $6.50 Mandatory state fee on all Fee still required building permits funds State Building Code Council Technology fee 2% Permit Database Maintenance Fee still required Fees Records fee 5% Administrative requirements for Fee still required records management and retention. The City has not developed a reduced site plan adaptation fee for multifamily structures. Some of the design submittals are multifamily designs. Should any of these designs be selected by the County for funding plan review, the City will need to evaluate if a multifamily site plan adaptation fee is appropriate. Users of these plans as multifamily or single family units may qualify for further City subsidy. The City has a low income housing fee deferral program (PTMC 3.36.011), which allows private or nonprofit organizations constructing low income housing units at or less than 80% Area Median Income adjusted by family size to defer building fees and utility connection charges for up to four units per applicant per year and system development charges (SDC) up to any limit on deferred amount. Multifamily units meeting the income criteria may apply to defer building fees and utility connection charges up to $10,000 per project and no limit on system development charges. This program does not extend to accessory dwelling units; however, ADU's are exempt from paying SDC's because they can connect to the existing home's side sewer. Finally, additional low income multifamily unit subsidy is available for property tax exemption via the City's multifamily tax exemption program per Chapter 3.15 Port Townsend Municipal Code. Multifamily designs, if selected for plan review subsidy, can cumulatively lower project costs; however, city and county staff will coordinate polling local small builders to determine if these multifamily infill designs are within reach of our local builders and their capacity and if the designs will be adaptable for a wide variety of sites. 2023 BUILDING PERMIT FEE SCHEDULE Building Permit Fees Resolution 21-065 2023 Building Permit Fees Page 1 of 6 The fees for building permits shall be based upon the valuation of the project and shall be assessed in accordance with the following table: Total Valuation* Fee $1.00 to $500 $25.85 $501 to $2,000 $25.85 for the first $500 plus $3.36 for each additional $100 or fraction thereof, to and including $2,000 $2,001 to $25,000 $76.18 for the first $2,000 plus $15.40 for each additional $1,000 or fraction thereof, to and including $25,000 $25,001 to $50,000 $430.93 for the first $25,000 plus $11.11 for each additional $1,000 or fraction thereof, to and including $50,000 $50,001 to $100,000 $708.13 for the first $50,000 plus $7.70 for each additional $1,000 or fraction thereof, to and including $100,000 $100,001 to $500,000 $1,093.13 for the first $100,000 plus $6.16 for each additional $1,000 or fraction there, to and including $500,000 $500,001 to $1,000,000 $3,557.13 for the first $500,000 plus $5.23 for each additional $1,000 or fraction thereof, to and including $1,000,000 $1,000,001 and up $6,169.63 for the first $1,000,000 plus $4.02 for each additional $1,000 or fraction thereof Other Fees 1. Inspections outside of normal business hours (minimum two hour charge) ................................ $96 per hour 2. Reinspection fees......................................................................................................................... $96 per hour 3. Inspections for which no fee is specifically indicated................................................................ $96 per hour 4. Additional plan review required by changes, additions or revisions to approved plans........................................................................................................ $96 per hour — half hour minimum 5. For the use of outside consultants for plan checking or inspection ............................................. Actual Cost * Total valuation shall be determined by the Building Official in accordance with Building Valuation Data as published by the International Codes Council (ICC) in August of each year and International Building Code Section 109.3. Building Plan Review Fees Plan review fees shall be 65% of the building permit fee with a minimum plan review fee of ........................$96.00 Plan review fees cover the initial review and a second review. Third and subsequent reviews will be assessed a fee of $96.00 per hour, with a two hour minimum. Building Permit Misc. Fees Accessory Dwelling Unit Standard Plan Registration Fee.......................................................................based upon valuation, 65% of building permit fee. Resolution 21-065 2023 Building Permit Fees Page 2 of 6 Adult Family Home Inspection...............................................................................................................$96.00 Certificate of Occupancy (for work not associated with an active building permit) ................................ $96.00 Demolitionpermit.................................................................................................................................... $96.00 Re -roof (R-3 and U occupancies).............................................................................................................$96.00 Others by valuation and fee table Manufactured Home Title Elimination.....................................................................................................$96.00 Residential Photovoltaic (PV) Solar Installation.................................................................$192.00 SafetyInspection......................................................................................................................................$96.00 Single Family Dwelling Standard Plan Registration Fee.........................................................................based upon valuation, 65% of building permit fee. Single Family Dwelling Standard Plan Site Adaptation Plan Review Fee...............................................$240.00 Accessory Dwelling Unit Standard Plan Site Adaptation Plan Review Fee.............................................$192.00 Tents and other Temporary Membrane Structures................................................................................... $96.00 Window Permits (R-3 and U occupancies, like-for-like).........................................................$288.00 Mechanical Permit Fees New residential as part of a combo building permit shall be charged a flat fee of (per dwelling unit of a duplex or condo)......................................................................................................... $192.00 For all other projects the fee for issuance of a mechanical permit shall be based upon the equipment installed, in accordance with the following: Base fee for issuance of each permit............................................................................................................... $39.00 Unit schedule (in addition to base fee): 1. Furnaces. For the installation or relocation of each forced air or gravity - type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h.............................................................................. $ 22.20 For the installation or relocation of each forced air or gravity -type Furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu/h....................................................................................................... $ 27.40 For the installation or relocation of each floor furnace, including vent ....................................... $ 22.20 For the installation or relocation of each suspended heater, recessed wall heater, or floor mounted unit heater..................................................................................... $ 22.20 2. Appliance Vents. For the installation, relocation, or replacement of each appliance vent installed and not included in an appliance permit ........................................ $ 13.00 Repairs and Additions. For the repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit absorption unit, or each heating, cooling, absorption or evaporation cooling system, including installation of controls regulated by the Mechanical Code......................................................... $ 21.00 4. Boilers, Compressors, and Absorption Systems. For the installation or relocation of each boiler or compressor up to and including 3 horsepower or for each absorption system to and including 100,000 Btu/h...................................................................... $ 22.00 For the installation or relocation of each boiler or compressor over 3 Resolution 21-065 2023 Building Permit Fees Page 3 of 6 horsepower to and including 15 horsepower or for each absorption system over 100,000 Btu/h to and including 500,000 Btu/h........................................................ $ 39.00 For the installation or relocation of each boiler or compressor over 15 horsepower to and including 30 horsepower, or for each absorption system over 500,000 Btu/h to and including 1,000,000 Btu/h..................................................... $ 52.00 For the installation or relocation of each boiler or compressor over 30 horsepower to and including 50 horsepower, or for each absorption system over 1,000,000 Btu/h to and including 1,750,000 Btu/h.................................................. $78.00 For the installation or relocation of each boiler or compressor over 50 horsepower, or for each absorption system over 1,750,000 Btu/h...................................................................$ 150.00 5. Ductless Heat Pump. For the installation of each ductless heat pump ........................................ $ 22.20 6. Air Handlers. For each air -handling unit to and including 10,000 cubic feet per minute.......... $ 17.00 7. Evaporative Coolers. For each evaporative cooler other than the portable type............................................................................................................................................... $ 17.00 8. Ventilation and Exhaust. For each ventilation fan connected to a singleduct.................................................................................................................................... $ 13.00 For each ventilation system which is not a portion of a heating or air-conditioning system authorized by a permit........................................................................... $ 17.00 For the installation of each hood which is served by a mechanical exhaust, including the ducts for such a hood................................................................................ $ 17.00 9. Incinerator. For the installation or relocation of each domestic type incinerator.................................................................................................................................... $ 27.40 For the installation or relocation of each commercial or industrial type Incinerator.................................................................................................................................... $ 92.70 10. Water Heater. For installation of gas fired water heater andventilation system.................................................................................................................. $ 19.60 11. Miscellaneous. For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which no other fee is listed in the Code............................................................................. $ 17.00 When Appendix B, Chapter 13, is applicable (See Section 103), permit fees for fuel gas piping shall be as follows: For each gas piping system of one to four outlets................................................................. $ 11.75 For each gas piping system additional outlets over 5, each .................................................. $ 3.90 When Appendix B, Chapter 14, is applicable (See Section 103) permit fees for process piping shall be as follows: For each hazardous process piping system (HPP) on one to four outlets .............................. $ 9.00 For each piping system of five or more outlets, per outlet .................................................... $ 2.60 For each non -hazardous process piping system (NPP) of one to four outlets ....................... $ 5.20 Resolution 21-065 2023 Building Permit Fees Page 4 of 6 For each piping system of five or more outlets, per outlet .................................................... $ 1.30 Other Inspection and Fees 1. A plan review fee of 25% of the permit fee shall be assessed for other than R-3 and U occupancies with a minimum plan review fee of ........................................................ $ 96.00 2. Inspection fees outside business hours, per hour..........................................................................$ 144.00 3. Reinspection fees assessed under provisions of Section 116.6, per inspection..................................................................................................................................... $ 96.00 4. Inspection for which no fee is specifically indicated (minimum charge- one half hour)................................................................................................................. $ 96.00 5. Additional plan review required by changes, additions, or revisions to approved plans (minimum charge - one half hour).................................................................. $ 96.00 Plumbims Permit Fees New residential as part of a combination building permit shall be charged a flat fee (per dwelling unit of a duplex condo, or single family dwelling).................................................................................................................. $192.00 For all other projects the fee for issuance of a mechanical permit shall be based upon the equipment installed, in accordance with the following: Base fee for issuance of each permit................................................................................................................. $ 39.00 Unit schedule (in addition to base fee): 1. For each plumbing fixture or trap or set of fixtures on one trap (including water, drainage, piping and backflow prevention therefore) ............................................ $15.70 2. For each building sewer................................................................................................................... $35.20 3. Rainwater systems - per drain (inside building)............................................................................... $15.70 4. For each electric water heater............................................................................................................ $19.60 5. For each industrial waste pre-treatment interceptor including its trap and vent, excepting kitchen type grease interceptors functioning as fixture traps........................................................................ $32.60 6. For installation, alteration or repair of water piping and/or water treating equipment, each................................................................................................................................. $13.00 7. For repair or alteration of drainage or vent piping, each fixture........................................................ $13.00 8. For atmospheric type vacuum breakers not included in item 1 Ito5.................................................................................................................................................. $19.60 over5, each....................................................................................................................................... $ 5.20 9. For each backflow protective device other than atmospheric type vacuum breakers: 2 inches and smaller.......................................................................................................................... $19.60 Over2 inches..................................................................................................................................... $36.60 Other fees: 1. A plan review fee of 25% of the permit fee shall be assessed for other than R-3 and U occupancies with a minimum plan review fee of.............................................................. $96.00 2. Inspection fee outside of business hours, per hour.............................................................................. $96.00 3. Reinspection fees per inspection........................................................................................................ $ 96.00 4. Inspections for which no fee is specifically indicated, per hour (min. of/z hour) ............................. $ 96.00 5. Additional plan review required by changes, additions, or revisions to approved plans .................... $ 96.00 Resolution 21-065 2023 Building Permit Fees Page 5 of 6 Enersy Code Fees An energy code fee shall be assessed to review and inspect projects for compliance with the provisions of the Washington State Energy Code and Indoor and Air Quality Code (WAC 5 1 -11 & 51-13). 1. For new single-family unit............................................................................................................... $ 96.00 2. Residential Remodel/Addition............................................................................................................ $ 48.00 3. New Commercial or Multi -Family building 0 — 2,000 sq. ft. gross floor area......................................................................................... $ 288.00 2,001 — 5,000 sq. ft. gross floor area.................................................................................. $ 384.00 5,001 — 10,000 sq. ft. gross floor area................................................................................ $ 480.00 Over 10,000 sq. ft. gross floor area..................................................................................... $ 576.00 4. Commercial Remodels, Shell buildings and Tenant Improvements shall be calculated at 50% of the amount for a New Commercial Building. 5. Warehouses and semi heated structures shall be calculated at 70% of the amount for a New Commercial building Gradins Permit Fees Grading Permit Fees (includes plan review) 100 cubic yards or less............................................................................................................................. $ 96.00 101 to 1,000 cubic yards........................................................................................................................... $ 192.00 1,001 to 10,000 cubic yards...................................................................................................................... $ 288.00 Over10,000 cubic yards........................................................................................................................... $576.00 Other Inspections and Fees 1. Inspection outside normal business hours (two hour minimum) ................................................... $96.00 per hour 2. Reinspection fees.......................................................................................................................... $96.00 per hour 3. Inspections for which no fee is specifically indicated (1/2 hour minimum) .................................. $96.00 per hour Fire Code and Fire Prevention Review and Inspection Fees Site Development A fee shall be assessed for the review and inspection of fire prevention infrastructure associated with development projects. This includes but is not limited to; plats, short plats, PUD's, new commercial buildings, residential infills: Basic fee (for first two hours)...........................................................................................................$ 192.00 Additional fee, per hour (over two hours)..........................................................................................$ 96.00 Construction Review and Inspection A fee shall be assessed for the review and inspection of the Fire Code requirements for buildings classified as Group A, B, E, F, H, I„ M, R-1, R-2, R-4 and S. The fee shall be 15% of the building permit fee established by the Building Permit Fee Schedule with a minimum fee of $96.00. Fire Sprinkler Systems The fee for fire sprinkler system permits shall be based upon project valuation. The plan review fee for fire sprinkler systems shall be 65% of the permit fee, with a minimum fee of $ 96.00. Underground Sprinkler supply (includes review and inspection).....................................................................$192.00 Fire Alarm Systems The fee for fire alarm system permits shall be based upon project valuation. Plan Review fees shall be 65% of the permit fee, with a minimum fee of ....................................................... $96.00 Resolution 21-065 2023 Building Permit Fees Page 6 of 6 TypeI hood suppression system..................................................................................................................... $ 192.00 EXHIBIT A Building Valuation Data From ICC BVD dated August 2022 Square Foot Construction COSIS m, b, c Group, (2021 11iriterinationdl Buidding Code) A M IIIA 111B 11111A 11118 IV 'VA VB A-1 stmje 34185 330,,34 322,57 310,34 29191151 2821,93 300,86 270,73 262,11 A-1 Assoml:Ay. thoalefs, wilhout sla.ge 312.84 30133 29,156 281.32 262.95 253 92 271 B5 241.72 231,10 A. A,.;q om f9y. riiohlirl UIA 275.09 266,,93 '�4 259- 250.54 1 234.961 228,26 241 54 1 213.57 206.65 A -W Ass. em Ny. ri-,i takirant-,, bars, hand jO hal15 274 09 265,93 257,34 249,54 23291151 227,26 240,54 211,57 2051,15,5 A-3 A." omlgy, chLfftheS 317.43, 305-92 298-14 285.911 267-99, 2581-96 276-44 246-76 238,.14 A-3Asscmbly.geiieral, cornniunityhalls,. libraries,. MUSICUMS 270.80 259,29 1 25,0, 52 239.28 220,190 1 212:1 7 229 81 198.96 191.35 A-4 Ass ernNy, arenas 311,84 300,33 291,56 28032 260, 95, 252,92 27D,85 23972 232:10 6 Njs�ne-" 2155.63 2,55-9Q 245-45 230.05 215-01 206-57 220-78 1189.75 181.1,5 E Edticatiorial 282.69 273-02 26,5-84 254.38 237.44 225-45 245-61 207.53 201.016 F-1 Factory and ind,usthal, moderato hazard 161.70 154-21 144.70 139.94 124.72 11 8L..51 1 133.72 103.40 96.83 F-2 Fartory and industhal, low hazard 160.70 15121 144.70 138.94 124.72 117.51 132.72 103.40 915.83 H-1 High Hazard, explosives 150,85 14-3,36 134,84 '12'9.08 115,11"7 107,916 122,87 93,86 N, R H234 High Hazard 150.85, 141316 13484 1,29.08 115.17 107.' 1,2287 93.86 861,28 H-5 HPM 265A3, 255,90 246A5 236,05 21501 206,57 226,78 189,75 18118 1-1 269-11 259-88 252-15 241.97 222-52 216,-317 242-28 199.48 193.49 1-2 1riq-titLAi1rxi4, hospitals 442.38, 432-64 423.19 412.79 390.61 N. P. 403.53 365-35 N. P. 1-2 11gis-tiftAicuml, riursin,.4 homes 307.72 297-98 288-54 278.13 258.63, N. P. 268-87 233-38 N. P. 1-3 rstitulicxi4, rozLra,4,tad 301A3, 291,74 282,29 271,89 25Z65 2431,22 262,133 227,40 216,82 IA Ins titutionah, day care faci litics 269. 11 259.88 252.15 241.97 222.52 216-37 242.28 199.48 193.49 M Morcarnilej 205.22 197-013 188.47 180.67 154.83 159.13 171.67 143.44 13 7. 53 R-1 Residential, hotels 27'11.95 262.72 254,98 244.80 225.03, 218,86 245,11 201.99 196,00 R-2 R esidionfial, multiple family 227.64 218,41 210,68 200.50 182.02 17&88 200,81 158.99 153.00 R-3 Re-5K:leriflal, one- and tym-family 212,00 206,26 200,94 195 99 190,28, 183,39 192,66 1176 52 166,08 R -i1 Resklpnlial, carWa�,miMed living lacflifles' 269 11 259,85 252,15 2�41,97 22252 216,37 242,28 199,48 19149 S-1 strvaqQ' r1wKIffate hazard 149Z5, 142,36 132,84 128,08 11317 106,,%, 1;21,87 01.85 85,28 S-2. Stm-).qo, le m haz;mrri 148.85 141-36 1132-84 127.08 113.117 105-96 1210.87 91.86 84.2'8 U Ublity, rniscellaimous 115.48 108-95 102.154 1 98.113- 88.49 81-89 93.86 69.76 1 66.48 a, PFiV11eGarRqF-, kJ13HUtility, For sheil orily buildings deduct 20 perceni c:. N. P. = mA. porm itted d.. Unhi iifihwl basiminov R-5,", (Of OUp R -3j $ 31 5 P)ef s(1. ft. City0 ort (Y 350 � add s n Street, a to 3 III rt 'Towris��nd, A � 368 1360379.5095 � www it fpt us Jumsen PLANNING & COMMUNITY DEVELOPMENT LOW INCOME HOUSING (LIH) FEE DEFERRAL REQUEST Through the City's low-income housing fee deferral program (PTMC 3.36.011) private or public nonprofit organizations' developing or constructing housing units for low-income households' are eligible for the following deferrals: a. Eligible single-family units: building fees' and utility connection charges', four dwelling units per applicant per year; SDCs, no limit. b. Eligible multi -family units: building fees' and utility connection charges' up to $10,000 per project; SDCs, no limit. You are encouraged to submit this request a minimum of TWO weeks in advance of your permit application. Name of Organization: Contact Name (print) Phone: Federal ID No: Date: Address: Project Address or Parcel Number: City Permit# or Estimate# BLD: SDP or MIP: Have you received fee deferrals within the current calendar year? Yes No If yes, please provide number of units, address(es), associated permit number(s). Attach additional sheets if needed. 'As defined in PTMC 3.36.011 B(2) 'As defined in PTMC 3.36.011B(1) at or below 80 percent of the median family income adjusted by family size, for the county where the project is located, as reported by HUD. 'As defined in PTMC 3.36.011 B(3) 'As defined in PTMC 3.36.011 B(4) 1 C it �� irt ]�,,��w�"IIIselI'ia Is this a mixed-use development'? If yes, complete the following: Total square footage: Is this a mixed -income development? If yes, number of low-income units: Legal Description of Property: Addition: LI H Fee Deferral Request Yes No Square footage dedicated to low-income units Yes No Total Number of Units in Project: Block: Lots: Have you applied for funding through another housing program? Yes No If yes, please attach documentation. For projects subject to an equivalent housing program, the City Manager may waive the requirements for a lien. 1) Fees requested for deferral: 5 For mixed-income/mixed-use development, the amount of the fees deferred shall be a percentage proportionate to the low-income housing provided; (e.g. if 20 percent of the square footage of the project is dedicated to low-income housing, 20 percent of the total fees would be eligible for deferral up) to the limit specified in 3.36.011 F. 6 For Multi -family, a maximum of $10,000 may be deferred for building and utility connection charges PTMC3.36.011F Page: 2 of 4 Rev. 12.22 Type Estimated Value': Limits For Staff Use: Approved Value SDCs No limit Utility SFR: 4/Year connections MFR: $10,000 per project Building Permit Unless approved by Council 5 For mixed-income/mixed-use development, the amount of the fees deferred shall be a percentage proportionate to the low-income housing provided; (e.g. if 20 percent of the square footage of the project is dedicated to low-income housing, 20 percent of the total fees would be eligible for deferral up) to the limit specified in 3.36.011 F. 6 For Multi -family, a maximum of $10,000 may be deferred for building and utility connection charges PTMC3.36.011F Page: 2 of 4 Rev. 12.22 owrIIIselI'ia LI H Fee Deferral Request 2) Describe units and persons served (attach separate sheet if necessary). This information will be used by the City to update data on housing needs. Unit # Unit mix (e.g. # of bedrooms) Covered decks/porches sq ft Size of Unit (break out any garage sq ft) Affordability Limits (% AMI)' AMI adjusted for family size per month? Other (e.g., handicap/senior) 3) Attach proof that your organization is a qualified recipient of tax-deductible charitable contributions under United States Internal Revenue Code (this may include but is not limited to a 501(c)(3) corporation and municipal public housing authorities established pursuant to Washington law). In signing this request, I hereby certify that, at the time of certificate of occupancy, the units will be occupied by a "low income household" as defined by the City's low-income fee deferral program. Furthermore, I understand and accept the City's terms to deferral per PTMC 3.36 including but not limited to: recordation of a lien against the property, reporting requirements, and repayment. Authorized Signature: Name Printed: Approved: City Manager on behalf of Date: ' Use Data from HUD - "area median income" (AMI) adjusted for family size for Jefferson County Page: 3 of 4 Rev. 12.22 C it �� irt ]�"��w�"IIIselI'ia FOR STAFF USE: LI H Fee Deferral Request Date Dept. Initials Action Finance Applicant has submitted a complete request with proof of eligibility meeting the requirements of PTMC 3.36. Legal Covenant drafted, signed by City Manager, and delivered to applicant. Legal Applicant has recorded lien and returned original lien to City Attorney's Office DSD Permit issued: BLD MIP/SDP DSD Notify Public Works: Water/Sewer Hookups may occur Trans Codes 2163 Street/Storm: 1246 Sewer: 1246 Water: Page: 4 of 4 Rev. 12.22 CITY MEETINGS SCHEDULE (This schedule is draft only, subject to change. See City website cityofpteus) Day Date Time Type of Meeting Tentative Agenda Item Location Absent Mon Sept 4 HOLIDAY -CITY OFFICES CLOSED Tues Sept 5 3:30 Historic Preservation Committee Chambers Tues Sept 5 6:00 City Council Business Meeting • Library Card Sign Up Month Proclamation Chambers • Stock Accessory Dwelling Unit Structural Plans Funding • Consent- Authorization to hire an operator at the WWTP for overlap and training in anticipation of retirement of a 30 year employee. • Appointment of Poet Laureate Wed Sept 6 3:00 Council Infrastructure and Development Comm. Chambers Thurs Sept 7 3:00 Arts Commission Chambers Mon Sept 11 6:00 City Council Workshop Meeting Chambers Wed Sept 13 3:00 Council Culture and Society Committee Chambers Thurs Sept 14 4:15 Civil Service Commission Chambers Thurs Sept 14 6:30 Planning Commission Chambers Mon Sept 18 6:00 Special Session City Council Meeting • Workshop Session on Golf Course Alternative Chambers • Public Hearing- Comprehensive Plan Amendment- Sims Gateway Plan • Activated Carbon Bid Wed Sept 20 3:00 Council Finance and Budget Committee Chambers Thurs Sept 21 3:00 Public Art Committee Chambers Thurs Sept 21 5:00 Special Session Intergovernmental Collaborative Port Hudson Group Pavilion Mon Sept 25 6:00 Special Session City Council Business Meeting • Golf Course Decision Chambers Tues Sept 26 4:30 Parks, Recreation, Trees and Trails Advisory Bd Chambers Wed Sept 27 2:30 Jefferson County Housing Fund Board BOCC Thurs Sept 28 6:30 Planning Commission Chambers Mon Oct 2 6:00 City Council Business Meeting • Banned Books Week Chambers • Revenue Estimates including Proposed 2024 Fees • Department Budget Requests presentation to Council • Public Hearing- Comprehensive Plan Amendment • 2nd reading Sims Gateway Plan • Indigenous Peoples Day • Final Healthier Together Report to Council Tues Oct 3 3:00 Historic Preservation Committee Chambers Wed Oct 4 3:00 Council Infrastructure and Development Comm Chambers Thurs Oct 5 3:00 Arts Commission Chambers Mon Oct 9 5:00 Special Session Joint Planning Commission/ City Council Meeting . Budget and the 2024 Workplan . Evans Vista Site Visit and Final Design Discussion Chambers Tues Oct 10 1:00 Library Advisory Board 3rd floor Conf Tues Oct 10 3:00 Climate Action Committee Pacific Room Tues Oct 10 3:00 Lodging Tax Advisory Committee (LTAC) Chambers Wed Oct 11 3:00 Council Culture and Society Committee Chambers Thurs Oct 12 4:15 Civil Service Commission Chambers Thurs Oct 12 6:30 Planning Commission Chambers Mon Oct 16 6:00 City Council Business Meeting . Capital Facilities Plan and Capital Budget Presentation • Second Reading of 2023 Annual comprehensive Plan Amendments • Carbon Bids Chambers Wed Oct 18 3:00 Council Finance and Budget Committee Chambers Thurs Oct 19 3:00 Public Art Committee Chambers Tues Oct 24 4:30 Parks, Recreation, Trees and Trails Advisory Bd Chambers Wed Oct 25 2:30 Jefferson County Housing Fund Board BOCC Thurs Oct 26 6:30 Planning Commission Chambers Intergovernmental Collaborative Group Update of Engineering Design Standards Jeffco.Housing Fund Bd Records Management Policies Adoption of Shoreline Master Program Update Mountain View Leases (December) Suggestion Board and Workplan Review (Jan, Apr., July, Oct.) Budget Hearings and Adoption (Nov -Dec) Council Committee Reports (April, July, October) Contract Renewals Financial Sustainability Task Force Annual Update to the City's Comprehensive Land Use Plan