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HomeMy WebLinkAbout082123 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. August 21, 2023 Attend in person or virtually via computer or tablet at http://joinwebinar.com enter the 9 digit Webinar ID 242937955 Phone only (muted - listen-only mode) United States: Local Dial In – (360) 390-5064 access code: 706-376-505# Live stream (listen only): https://cityofpt.us/citycouncil/page/agendasminutesvideos. Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order/ Pledge of Allegiance II.Roll Call III.Changes to the Agenda IV.Special Presentations (None) V.City Manager’s Report VI.Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. City Staff Response VII.Consent Agenda Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B.Approval of Minutes:July 10, 2023, July 17, 2023 C. Appointment: Library Advisory Board D. Chair: Library Advisory Board E.Resolution 23-045 Updating and Providing for Planning and Community Development Department Fees F. Amendment for the Groundswell Professional Services Agreement for the Envision the Port Townsend Golf Course and Mountain View Commons Project VIII.Public Hearing A. Fort Worden PDA Possible Corrective Action Plan Action: i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action B. Ordinance 3320 An Interim Ordinance of the City of Port Townsend Amending Port Townsend Municipal Code Section 17.60.060 Time Limitations for Temporary Uses and Interim Land Use Regulations and Providing that the Interim Regulations, Unless Extended, will Sunset on the Earlier of the Six (6) Months from the Date of Adoption of this Ordinance or the Adoption of Regulations that Supersede this Ordinance. Action: Move to waive Council Rules and adopt Ordinance 3320 An Interim Ordinance of the City of Port Townsend Amending Port Townsend Municipal Code Section 17.60.060 Time Limitations for Temporary Uses and Interim Land Use Regulations and Providing that the Interim Regulations, Unless Extended, will Sunset on the Earlier of the Six (6) Months from the Date of Adoption of this Ordinance or the Adoption of Regulations that Supersede this Ordinance i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action IX. Unfinished Business (None) X. New Business A. Resolution 23-046 Authorizing the City Manager to Execute all Necessary Agreements to Complete the Remaining Water Supply Metering Improvement Project in a Total Amount not to Exceed $400,000 Action: Move to approve Resolution 23-046 Authorizing the City Manager to Execute all Necessary Agreements to Complete the Remaining Water Supply Metering Improvement Project in a Total Amount not to Exceed $400,000. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action XI. Presiding Officer’s Report XII. Suggestions for next or future agenda, regular meeting and/or study session XIII. Comments from Council XIV. Adjourn From:Lara To:publiccomment@cityofpt.us Subject:Central Park Date:Thursday, August 17, 2023 8:07:28 AM CAUTION: External Email Dear great folks who keep the city of Port Townsend going. I support real and substantial change at the current city golf course. It is an incredible public space that could serve so many more of our community. I wish to walk there with my child and my dog, safely. I imagine a park with restored plant life that brings in birds and helps make our city more climate friendly. I want a walking and bike path across the park that connect to quiet residential streets so my child can ride to high school more safely when they reach that age. As a working parent, I find it difficult to make it to city council and other meetings, but I want my family's voice heard. We want the golf course to become a park, and we want that change as soon as possible. Thank you, Lara Gaasland-Tatro Port Townsend resident From:Jan Boutilier To:publiccomment@cityofpt.us Subject:golf course and other thoughts Date:Tuesday, August 8, 2023 7:39:07 AM CAUTION: External Email Hello, I realize I didn't leave my name at the bottom of my email (although it is in the email address) and thought I should do that, so I am resending. Just some thoughts I have had about all of this. I was born in Port Townsend and grew up believing that the golf course was a gift to the town and would be ours forever. It is our gem, our treasure. I have always loved the green space in the middle of town and still consider myself fortunate to have been able to return to my hometown as an adult to raise my family. We love going to the restaurant at the course and any events hosted there. It is such a beautiful space and well-maintained by Gabe and his volunteers. It is a beauty that not many towns have and I would hate to see it change. Once it's gone, it's gone. I know of some recents PTHS grads who play at the golf course several days a week. I am doubtful that these young folks would make the trip to Chevy Chase or the Port Ludlow course. Not all of them even drive. I had not been to the Kah Tai Lagoon Nature Park in several years, as I was concerned for my safety in that area. I decided to give it another try last month on a hot day. I thought it would be cooler there for my pups' afternoon exercise. After walking along the trail by the lagoon for several minutes, I heard some noises but didn't notice anyone, then I saw a man making those noises while lying on his back, a few feet from the trail, trying to open a bottle of booze. I turned around and left. Can't some progress be made to get the trails we already have back in working order so we can feel safe using them?? I am appalled at how ugly our town looks now that the city does not do any mowing. I am not sure what the backup plan is, or is there one? My walking route is unsafe for my dogs in parts because of the overgrown weeds (many foxtails) on the sidewalks. Who is supposed to tell the people who are not cutting their weeds, that they have to. Or else ... or else what? It has been months now and my road is getting narrower, as the weeds have taken over and the bushes have grown out into the road. Visibility is poor in many spots because of the tall weeds. It is really hard now to see animals that are near the edge of the road. It's depressing to see our town have an uncared-for look - and I am also embarrassed for what PT's visitors think. A great worry of mine is that if there is no golf course, who will maintain those grounds, if the right-of-ways can't even be cared for, for safety's sake? There has to be a way to keep the golf course and also please some of the folks who want some other things on that property. Yes, and Robert Horner did a wonderful job of creating such a plan. We really need to have that up for consideration. Thanks for reading. I took the attached photo while we were at the golf course enjoying a meal and the gorgeous scenery. With gratitude for the tough job you all are doing, Jan Klockers Boutilier 726 25th Street Port Townsend On Mon, Aug 7, 2023 at 5:54PM Jan Boutilier <janboutilierpt@gmail.com> wrote: Just some thoughts I have had about all of this. I was born in Port Townsend and grew up believing that the golf course was a gift to the town and would be ours forever. It is our gem, our treasure. I have always loved the green space in the middle of town and still consider myself fortunate to have been able to return to my hometown as an adult to raise my family. We love going to the restaurant at the course and any events hosted there. It is such a beautiful space and well-maintained by Gabe and his volunteers. It is a beauty that not many towns have and I would hate to see it change. Once it's gone, it's gone. I know of some recents PTHS grads who play at the golf course several days a week. I am doubtful that these young folks would make the trip to Chevy Chase or the Port Ludlow course. Not all of them even drive. I had not been to the Kah Tai Lagoon Nature Park in several years, as I was concerned for my safety in that area. I decided to give it another try last month on a hot day. I thought it would be cooler there for my pups' afternoon exercise. After walking along the trail by the lagoon for several minutes, I heard some noises but didn't notice anyone, then I saw a man making noises while lying on his back, a few feet from the trail, trying to open a bottle of booze. I turned around and left. Can't some progress be made to get the trails we already have back in working order so we can feel safe using them?? I am appalled at how ugly our town looks now that the city does not do any mowing. I am not sure what the backup plan is, or is there one? My walking route is unsafe for my dogs in parts because of the overgrown weeds (many foxtails) on the sidewalks. Who is supposed to tell the people who are not cutting their weeds, that they have to. Or else ... or else what? It has been months now and my road is getting narrower, as the weeds have taken over and the bushes have grown out into the road. Visibility is poor in many spots because of the tall weeds. It is really hard now to see animals that are near the edge of the road. It's depressing to see our town have an uncared-for look - and I am also embarrassed for what PT's visitors think. A great worry of mine is that if there is no golf course, who will maintain those grounds, if the right-of-ways can't even be cared for, for safety's sake? There has to be a way to keep the golf course and also please some of the folks who want some other things on that property. Yes, and Robert Horner did a wonderful job of creating such a plan. We really need to have that up for consideration. Thanks for reading. I took the attached photo while we were at the golf course enjoying a meal and the gorgeous scenery. From:Jan Boutilier To:publiccomment@cityofpt.us Subject:golf course Date:Monday, August 7, 2023 5:55:08 PM CAUTION: External Email Just some thoughts I have had about all of this. I was born in Port Townsend and grew up believing that the golf course was a gift to the town and would be ours forever. It is our gem, our treasure. I have always loved the green space in the middle of town and still consider myself fortunate to have been able to return to my hometown as an adult to raise my family. We love going to the restaurant at the course and any events hosted there. It is such a beautiful space and well-maintained by Gabe and his volunteers. It is a beauty that not many towns have and I would hate to see it change. Once it's gone, it's gone. I know of some recents PTHS grads who play at the golf course several days a week. I am doubtful that these young folks would make the trip to Chevy Chase or the Port Ludlow course. Not all of them even drive. I had not been to the Kah Tai Lagoon Nature Park in several years, as I was concerned for my safety in that area. I decided to give it another try last month on a hot day. I thought it would be cooler there for my pups' afternoon exercise. After walking along the trail by the lagoon for several minutes, I heard some noises but didn't notice anyone, then I saw a man making noises while lying on his back, a few feet from the trail, trying to open a bottle of booze. I turned around and left. Can't some progress be made to get the trails we already have back in working order so we can feel safe using them?? I am appalled at how ugly our town looks now that the city does not do any mowing. I am not sure what the backup plan is, or is there one? My walking route is unsafe for my dogs in parts because of the overgrown weeds (many foxtails) on the sidewalks. Who is supposed to tell the people who are not cutting their weeds, that they have to. Or else ... or else what? It has been months now and my road is getting narrower, as the weeds have taken over and the bushes have grown out into the road. Visibility is poor in many spots because of the tall weeds. It is really hard now to see animals that are near the edge of the road. It's depressing to see our town have an uncared-for look - and I am also embarrassed for what PT's visitors think. A great worry of mine is that if there is no golf course, who will maintain those grounds, if the right-of-ways can't even be cared for, for safety's sake? There has to be a way to keep the golf course and also please some of the folks who want some other things on that property. Yes, and Robert Horner did a wonderful job of creating such a plan. We really need to have that up for consideration. Thanks for reading. I took the attached photo while we were at the golf course enjoying a meal and the gorgeous scenery. From:OlympusNet To:publiccomment@cityofpt.us Subject:Golf Course Date:Monday, August 7, 2023 5:04:17 PM CAUTION: External Email The golf course property in the middle of our beautiful city needs to be preserved as a golf course and additionally many other public uses that could be on this gem of a site, not to include housing at this location. I am not a golfer but I look forward to being involved as a volunteer to having this land be used by many age groups, organizations and interests. There are many new volunteers willing to step up and be involved. I want this golf course preserved and am joining many others who feel the same way. Thank you, Liz Berman Sent from my iPhone From:Frost, Stan To:publiccomment@cityofpt.us Subject:Golf Course Date:Wednesday, August 16, 2023 1:44:01 PM CAUTION: External Email I believe that what Port Townsend needs right now is to make a commitment to keeping the golf course as is or with only minor improvements. Our county has recreational opportunities for trail hikers, dog owners, pickle ball players, tennis players, skate boarders, sailors, swimmers... The list goes on and on. Why are we considering eliminating the only public golf course for miles around? Where are kids, including the high school team, going to play if it goes away? Besides, any other option would cost the county far more than we could afford. The City has stated that it doesn't have the financial means to repair the streets. But we can spend millions reconfiguring the golf course? That doesn't make sense. For the past several months, we've read many thoughtful, eloquent letters to the editor of the Leader, strongly in favor of keeping the golf course. They have expressed themselves far better than I ever could, but I agree wholeheartedly with their sentiments. Let's keep the golf course! Lauretta Frost From:ellen@vicrock.com To:publiccomment@cityofpt.us Subject:golf course Date:Wednesday, August 16, 2023 4:19:40 PM CAUTION: External Email I have followed the discussion on the golf course since the beginning. The city of PT has plenty of parks and walking trails - golf courses are, by their very design "open space". The golf course costs the city very little under current management - I suspect that the "cost" today would be far exceeded by the cost to maintain it as a park. We are already highly taxed and I see no reason to increase our tax burden to make changes when we are already looking at a huge bill to (at the low end) repair the pool, or (high end) create a Taj Mahal new pool/fitness center. I don't play golf, but I respect the people who do, and who enjoy a close, reasonably inexpensive course. I also support the various charity tournaments held there to support local non-profits. In addition, the course supports the school teams without a lengthy bus ride. Please do not support any plan that removes our historic golf course. Ellen Crockett From:Kathy Westerburg To:publiccomment@cityofpt.us Subject:Golf Course Date:Wednesday, August 16, 2023 5:48:49 PM CAUTION: External Email Hi: I wanted to thank the Mayor and the entire city council (and staff) and Shareholder Group for all of their hard work on the golf course property. I attended two of the meetings in person and listened to the City Council meeting on-line. I am fairly new to Port Townsend so came in with an open mind. However, I do now believe that a more inclusive plan is appropriate. I couldn't agree more with Gabe Van Lelyveld's recent opinion piece in this week's Leader. Best, Kathy Kathy Westerburg Tierra Antigua Referral cell phone: 520-345-2982 email: kathywesterburgaz@gmail.com “BEWARE! WIRE FRAUD IS ON THE RISE. Do Not trust any wiring instructions received by e-mail. Always contact the Escrow Agent directly using previously known information before wiring any money.” From:Lynne Hammer To:publiccomment@cityofpt.us Subject:golf course Date:Thursday, August 17, 2023 3:25:43 PM CAUTION: External Email i reside at 1060 mcpherson st. i would like the city to renew the lease on the golf course. no other proposed option makes much sense, the golf course is a historical quirky part of the charm of PT. keep it. thank you lynne donaldson From:selah martha To:publiccomment@cityofpt.us Subject:I support your plan for the golf course Date:Thursday, August 17, 2023 1:26:32 PM CAUTION: External Email I support accessibility to the golf course land for all ages and a variety of public uses. I respect the participation of so many in the discernment process. Please do not allow the golf-only faction to overwhelm you with their attack strategies. Keep on listening to the WHOLE community as we are NOW. Thanks for your hard work, Selah Martha From:Julia Cochrane To:publiccomment@cityofpt.us Cc:Julia Cochrane Subject:Kah Tai Date:Monday, August 7, 2023 6:49:08 PM CAUTION: External Email Dear Mayor Faber, Deputy Mayor Howard and the rest of City Council, I was alerted to the consent agenda item about a on-site host for Kah Tai Park and was prepared to do an oral comment, until I heard the comments that happened. I am disturbed by the tone of some of the comments. I know your roots in this community and how you deal with your duties with a love for this community, a commitment for being thorough, and representative of the diversity of your citizens. The Public Comment that I intended to make is this: I urge the City Council to include in their vision for Kah Tai Park a hosted overnight Safe Park for individuals living in their vehicles. With a host present it would be possible to monitor the area, limit the number of vehicles, and make sure they leave in the morning. I am not suggesting that this become another version of “an open air shelter” like Caswell Brown, but rather somewhere people who are living in their vehicles can park overnight with access to a bathroom, which is better for the people and the community, than having people sleeping in their vehicles at random places around our community without access to sanitation. Thank you for listening, Julia Cochrane Julia Cochrane willowtree@olypen.com PO Box 1654 Port Townsend, WA 98368 (360) 821-1926 cell https://scanmail.trustwave.com/?c=16439&d=jp_R5IkyRx9hG61J0_yeYJpP5- SMR_jDxXoAuQ8TDg&u=https%3a%2f%2fwww%2ejeffersoninterfaithaction%2eorg%2fwwc Territories of the nxsáym (Klallam), & tmqm (Chemakum) peoples “What are we saving our resources for during this rise of fascism?” Rev. Sofia Betancourt, UUA President From:Barbara Morey To:publiccomment@cityofpt.us Subject:Kah Tai Nature Park Caretaker RV Site Date:Monday, August 7, 2023 5:13:22 PM Attachments:Safe Parking Application.docx Safe park Pierceco forms and agreements.docx Safe Parking FAQ Final_202209271603086524.pdf CAUTION: External Email Agenda Bill AB23-206 Meeting Date: August 7, 2023 Consent Agenda Item: VII.G Kah Tai Nature Park Caretaker RV Site: As a Housing Advocate, I applaud the efforts of the City to address issues at the Kah Tai Nature Park by planning to create a Park Caretaker Host RV site in the park. "Kah Tai Nature Park had previously been subject to ongoing vandalism, staff constraints, and in turn became a space for the unhoused community. The restrooms were closed due to these issues over 10 years ago and little has been done as far as capital improvements." I urge the City Council, Public Works officials Michael Todd, Facilities and Parks Manager, and Steve King, PW Kah Tai Director to expand the vision of their efforts for developing a Host RV site at Kah Tai to include creating a Temporary Hosted Overnight Safe Park in the parking lot of the KahTai grounds near the public restrooms once this Caretaker Host RV site project is completed. What is a Safe Park? A Safe Park is a supervised parking lot that is temporarily utilized by a social service provider, municipality or religious organization to provide a legal, safe and managed location for people experiencing homelessness to park their vehicle and sleep at night. The Safe Parking sites provide a greater level of safety and stability to vehicle residents through providing access to services. They also help protect the health, welfare and safety of the general public through regulations including requiring sanitation facilities, a code of conduct for people living in vehicles, and a site safety and security plan. In most areas, these sites are not permitted to charge rent to vehicle residents. The Safe Parking program is open overnight, (I.E. from 7 p.m. until 9 a.m.) to those who are living in their cars, vans, or RVs/campers; have an operable vehicle and a valid driver’s license; agree to the site rules and requirements; and sign a "Resident Application." (Copies of sample documents are attached) Vehicular homelessness—referring to individuals and households living in cars, vans, recreational vehicles (RVs), and other vehicles—is one of the fastest growing segments of the unhoused population (Ho, 2019; Lyons-Warren & Lowery, 2020). Estimates are that 50% of the unhoused population in Seattle lives in a vehicle. (All Home, 2020; Applied Survey Research, 2019c) A notable proportion of homeless individuals identified in the Jefferson County Point in Time Count live in vehicles. Although people living in vehicles are comparatively “better off” than their unsheltered peers, this temporary form of shelter is still precarious. Vehicular residents have reported a life of constant mobility in finding safe places to park, a lack of ability to cook for or clean themselves, and a fear of ticketing, towing, and potentially the loss of their vehicle (Pruss et al., 2022; Wakin, 2014). Who are these People who live in their vehicles? Homelessness continues to grow and to affect the lives of an increasingly diverse group of individuals. An overlooked population is the growing number of the unhoused living in vehicles. It is important to understand the characteristics of people living in vehicles and the extent to which they differ from the nonvehicular unhoused population. Compared to those living in tents, in makeshift shelters, and in public spaces, people living in vehicles are more likely to be women and to live in larger households with children, and are less likely to be "chronically unhoused" * (NOTE: We had 3 families living in RV's who were forced to leave their local parking lot sites in PT during Covid) Safe parking programs can provide temporary relief to those living in vehicles and, if done well, the interventions necessary to transition into permanent housing *(Chronic homelessness is used to describe people who have experienced homelessness for at least a year — or repeatedly — while struggling with a disabling condition such as a serious mental illness, substance use disorder, or physical disability.) WHAT SERVICES DO SAFE PARKING PROGRAMS PROVIDE? . • Temporarily safely park and sleep in their vehicle in a parking lot with an on-site host and a set schedule (ex: 7 pm until 9 am) . • Access and use a restroom and handwashing station on-site • Obtain referrals to community resources such as housing, medical, benefits, education, employment. Why the Kah Tai Nature Park Location? "The plan is to create a caretaker host RV site to bring needed visibility and site lines back to the park. I believe this opportunity will spark new life in the park and in addition will add the much needed support from an onsite caretaker that will assist with the ongoing weekly and daily maintenance. In addition, with a caretaker present we can look at reopening the restrooms to the public." --- and hopefully providing a temporary Safe Park shelter site in the parking lot for women and families who live in their vehicles andfrom which they can access community-based housing support and related services. It takes the whole village... Barbara Morey Housing Advocate Port Townsend, WA bemorey@yahoo.com Nevertheless, she persisted... From:Kimber Rotchford To:publiccomment@cityofpt.us Subject:Management Organization for Golf Course Property Date:Thursday, August 17, 2023 11:41:17 AM CAUTION: External Email Regarding: Golf Course Property I regret that the divisiveness and broad rancor stemming from the city's process of exploring options for the property has caused undue pressure and anxiety on many, let alone high costs. While much could have been avoided, I am also thankful that elected officials like you are willing to initiate a thoughtful process regarding the property. Take the following as a possible "solution" to consider formally. Premise: The city and the current lessee lack the capacity and expertise to manage the golf course property to its full potential effectively. Advised solution: I suggest a non-profit takes over the management of the property and the city gives at least a 10-year lease. Specifics of the lease are to be negotiated, but with needed capital investments, an extended lease is the only thing that makes sense. The cost of the lease, improvements, and maintenance can be offset by potential user fees so that regressive or extra tax schemes can be minimized, and grants and donations can also be pursued by the non-profit. The intent can be to promote broader use/enjoyment of this valuable city property, knowing that whatever its intended use, it is most likely only a minority of residents will use it, as is the case with other publically developed and maintained recreational/park properties. The expertise needed on the board would recognize that popular majority opinions are unlikely to assure optimal and cost-effective uses for the property. The issues are pretty complex. I suggest a board of qualified local professionals/volunteers, not all who need to be golf enthusiasts. I suggest inviting and motivating such a board to take on the task and start the ball rolling regarding a negotiated lease. Sincerely, -- J. Kimber Rotchford, MD MPH 2023 E Sims Way, #282 Street Address: 800 W Park Avenue, #4 Port Townsend, WA 98368 www.DrRotchford.com DISCLAIMER: This message is intended for the sole use of the addressee, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the addressee you are hereby notified that you may not use, copy, disclose, or distribute to anyone the message or any information contained in the message. If you have received this message in error, please immediately advise the sender by reply email and delete this message. From:Debbie McLaughlin To:publiccomment@cityofpt.us Subject:municipal assets for the common good Date:Tuesday, August 15, 2023 7:36:54 AM CAUTION: External Email Dear City Council, With respect to your upcoming difficult decision about the city-owned land currently used by the golf course, I respectfully ask that you consider all voices, not just the recently most vocal ones. I’m dismayed by the recent tenor of public comments. I’ve heard people say that they do not feel comfortable speaking up publicly, and want to have their written comments to City Council recorded anonymously, because they fear insults and accusations. I’ve experienced this kind of bullying, too—with responses like, “you don’t get to have an opinion if you disagree about saving the golf course.” Moreover, I’m disturbed by accusations against elected officials and staff: “they just want to destroy our town”, to fund “their pet projects”, are somehow out for their own personal gain, and that the public process was a sham process with a hidden agenda. I believe that people who spend their careers in public service generally do so because they care about the common good and about finding solutions that benefit the community as a whole. I imagine the pressure is immense, and it’s easy for me—from my armchair—to ask that you make a decision about this large municipal asset that looks to the future and the greatest common good: land that is truly open to all residents, some of which can and should be used for affordable housing, which PT obviously desperately needs. There are mechanisms to ensure the housing remains affordable in perpetuity—I’m sure you’re all aware of this. How does preserving the golf course in its entirety benefit the majority of citizens of this town? What will another three to five years of extension of the golf course lease prove—in terms of viability—that the last decades of operation have not been able to? Please know that there are many other voices and citizens watching this process, people who have contributed opinions over the course of several years (under previous Councils and the 2020 PROS plan, for example), and want to know that their opinions matter too. Thank you, Debbie McLaughlin Sent from Mail for Windows From:Debbie McLaughlin To:publiccomment@cityofpt.us Subject:municipal assets for the common good Date:Tuesday, August 15, 2023 11:32:21 AM CAUTION: External Email Dear City Council, With respect to your upcoming difficult decision about the city-owned land currently used by the golf course, I respectfully ask that you consider all voices, not just the recently most vocal ones. I’m dismayed by the recent tenor of public comments. I’ve heard people say that they do not feel comfortable speaking up publicly, and want to have their written comments to City Council recorded anonymously, because they fear insults and accusations. I’ve experienced this kind of bullying, too—with responses like, “you don’t get to have an opinion if you disagree about saving the golf course.” Moreover, I’m disturbed by accusations against elected officials and staff: “they just want to destroy our town”, to fund “their pet projects”, are somehow out for their own personal gain, and that the public process was a sham process with a hidden agenda. I believe that people who spend their careers in public service generally do so because they care about the common good and about finding solutions that benefit the community as a whole. I imagine the pressure is immense, and it’s easy for me—from my armchair—to ask that you make a decision about this large municipal asset that looks to the future and the greatest common good: land that is truly open to all residents, some of which can and should be used for affordable housing, which PT obviously desperately needs. There are mechanisms to ensure the housing remains affordable in perpetuity—I’m sure you’re all aware of this. How does preserving the golf course in its entirety benefit the majority of citizens of this town? What will another three to five years of extension of the golf course lease prove—in terms of viability—that the last decades of operation have not been able to? Please know that there are many other voices and citizens watching this process, people who have contributed opinions over the course of several years (under previous Councils and the 2020 PROS plan, for example), and want to know that their opinions matter too. Thank you, Debbie McLaughlin Sent from Mail for Windows From:Dixie To:publiccomment@cityofpt.us Subject:Port Townsend Golf Course Date:Wednesday, August 16, 2023 7:07:47 PM CAUTION: External Email To Port Townsend Mayor, City Council Members, and City Manager I have been a full-time resident of Port Townsend since 1980 and a volunteer maintenance manager of the Kah Tai Prairie Preserve since the 1990’s. The preserve is INSIDE of the golf course so I have witnessed firsthand how busy the golf course can be and the amount of work required daily to maintain the grounds. After actively following the meetings and open house since the beginning of the Envision planning process I have gained great respect for all the discussions and citizen input and passion for this area. Here are some comments I have heard below. 1. Has it been considered to use park funds to upgrade the degraded portions of the Kah Tai Lagoons’ 72 acres for a dog park, pickle ball court, playground. 2. Someone proposed the idea of selling the 2-story building floated in from Victory intended for low-income housing to fund improvements to the golf course. It has been vacant for over 6 years. 3. The need for low-income housing could be solved in other vacant blocks of land in the City. There were once plans for low-income, high-density housing at the corner of San Juan and F Street. Potential housing options could include the lesser used 13.96-acre th park at 35 and Rosecrans Street. 4. The survey from ONE open house, (as published the Leader Editorial by David Farber) shows the vote was 42% Central Park, 33% Golf Course, 18% hybrid. Other comments from web site review and Leder editorial a strong desire to leave it as a golf course, or a reasonable hybrid. These comments are by local citizens including not just old people but scientists, architects, previous mayors, previous city council members, previous city planners, previous Leader editors, business owners, attorneys, environmentalists, consultants, golfers, dog owners, and long term and newly arrived Port Townsend residents. 5. Yes, the majority of citizens want the “gem” of our city saved as a golf course, compromise plan, or open park space. Park staff is understaffed and overworked; it would be extremely difficult to maintain this acreage that is mowed and carefully manicured. I recommend renewing the golf course lease until we can agree on a reasonable compromise. Respectfully submitted by a concerned citizen, th Dixie Llewellin, 856 50 Street, Port Townsend, WA SAFEPARKINGNETWORK SiteRulesAgreement WhilestayingattheSAFEPARKINGNETWORKsites,youareagreeingtothesiterulesandrequirements listedbelow. Youarealsoagreeingtobea“GOODNEIGHBOR”whileatthesite. ThisSiteRules Agreementisenteredintobetweenyou,______________________________________________,asiteparticipant,and theSAFEPARKINGNETWORK(sitehosts). Thisagreementisdated__________________________,20___. WHILESTAYINGATTHESITE,YOUAGREETOTHEFOLLOWING: SiteRules: Youwillagreetofilloutallpaperworkincluding: o Vehicleregistration o SiteRulesAgreement o Childverification o CriminalBackgroundCheck AsourSafeParkingprogramsarenot24hours,participantsmustarriveatthelotandleavethe lotbyspecifiedtimes,suchas7pm-9am. Youwillfollowalllawswhenyouareatoraroundthesite;youunderstandthatlawswillbe enforcedonsite; Youwillnotengageinanypredatorybehavioratoraroundthesite(drugdealing,stealing,sex trafficking,assaultiveorabusivebehavior); Youarenotallowedtopossess,useorconsumedrugsoralcoholonthesite; Youwillonlystoreyourstuff(yourfamiliespersonalbelongings)withinyourvehicle; Youmustkeepyourvehicleinyourassignedspace; NoVISITORSareallowedattheSPNsiteorontheproperty; Youwillnotbringanyillegalweaponsontothesite;youwillnotbrandishorthreatenanyonewith guns,knives,orotherweaponsinornearthesite; Youwillstayoutofotherresidents’areasandbelongings; Youwilldisposeofalltrashinthetrashcontainers; Youwillkeepyoursite,bathrooms,showersandotherspacesclean; Youareeligibletostayatthesitefor(30/60?Days). Ifyouneedmoretimetostayatthesite extensionsmaybegranteddependingonyourlevelofengagementinservices; Childrenwillnotbeleftaloneatthesiteor“watched”byothershelterparticipants; Youmaysmokeonlyinidentifiedoutdoorareas; Parentsareresponsiblefortheirchildrenandchildrenshouldnotbeleftaloneatanytime; Youwillbea“GoodNeighbor”andfollowalldirectionfromsitestaff. SafeParkingNetwork–8.2020 SAFEPARKINGNETWORK SiteRulesAgreement GoodNeighborPolicy Youwillfollowthe“GoodNeighborPolicy”whichrequiresyoutorespectyourneighborsatthe siteandatandneighborsinthesurroundingcommunity. Thepolicyissimple,treatotherslike youwouldliketobetreated.Italsoincludes: o Cleanupalloutdoorareasaroundthesite o Notgossipaboutothersiteparticipants o Respectallsiteandsurroundingproperty IFTHESERULESARENOTFOLLOWED,ITMAYLEADTOBEINGASKEDTOLEAVETHESITE. My signaturebelow,acknowledgethatI/wehavereadandunderstandtheaboveagreementandagreetobe boundbythem. Iacknowledgethatacopyofthisdocumentwasprovidedtome. WEAREEXCITEDTOSEEYOUSUCCEED!!! GuestSignature:________________________________Date:__________________ StaffSignature:_________________________________Date:__________________ SafeParkingNetwork–8.2020 SAFE PARKING NETWORK Site # __________ Do you need an interpreter? YES NO If yes, what language? ___ Name of primary applicant: ________________________________________________ Primary Phone # _______ Alternate Phone # _________ ______ !££¨³¨®­ « µ¤§¨¢«¤ "¨±³§£ ³¤ '¤­£¤± 2 ¢¤ȝ #®­³ ¢³ )­¥® Ȩ¨¥ £¨¥¥¤±¤­³ ³§ ­ %­±®««¤£ ¨­ !±¤ ¸®´ ¨­ 4¨¬¤ «¨µ¨­¦ ®¢¢´¯ ­³² lj ±¤« ³¨®­²§¨¯ %³§­¨¢¨³¸ ¯±¨¬ ±¸  ¯¯«¨¢ ­³ȩ #®®±£¨­ ³¤£ $ ­¦¤± ¨­ µ¤§¨¢«¤ ³® ¯±¨¬ ±¸  ¯¯«¨¢ ­³ %­³±¸ Ȩ9ȝ.ȩ Ȩ9ȝ.ȩ Primary reason you are experiencing homelessness? ___________________ Emergency Contact: Medical Issues? What city did you sleep in last night? Employment status: Employed. List employer here: _________________________________________________________________________________ Not currently employed. I would like assistance in seeking employment. Job Skills:_____________________________________________________________________ Page 1 of 2 SAFE PARKING NETWORK – Is vehicle licensed? YES NO Are you the registered owner of this vehicle? YES NO Vehicle Make _____________________ __ Model License Plate#_____________ Driver’s License # ___________ ___________ Please list any mechanical issues with your vehicle: _____ -9 ²¨¦­ ³´±¤ ¡¤«®¶Ǿ  ¢ª­®¶«¤£¦¤² ³§ ³ ) § µ¤ ±¤ £  ­£ ´­£¤±²³ ­£ ³§¤  ³³ ¢§¤£ 3 ¥¤ 0 ±ª¨­¦ .¤³¶®±ª !¦±¤¤¬¤­³  ­£ ³§ ³  «« ®¢¢´¯ ­³² ®¥ ³§¨² µ¤§¨¢«¤ ¶¨««  ¡¨£¤ ¡¸ ³§¤ 30.  ¦±¤¤¬¤­³ȁ )  «²® ¢¤±³¨¥¸ ) § µ¤  ­²¶¤±¤£ ³§¤  ¡®µ¤ °´¤²³¨®­² ¢®±±¤¢³«¸  ­£ honestly. Resident Signature: _______________________________ Date: __________________ _________________________________ Date: __________________ 7% !2% %8#)4%$ 4/ 3%% 9/5 35##%%$ȅȅȅ Tfqu/!3133 Tbgf!Qbsljoh!GBR! What is “Safe Parking”? Safe Parking is when a parking lot is utilized by a social serviceprovideror religious organization to provide a safe and managed location for people experiencing homelessness to park their vehicle and sleep at night. The sites provide a greater level of safety and stability to vehicle residents through providing access to services. They also help protect the health, welfare and safety of the general public through regulations including requiring sanitation facilities, a code of conduct for residentsliving in vehicles, and a site safety and security plan. In Pierce County, these sites also are not permitted to charge rent to vehicle residents. Is Safe Parking new to Pierce County? Safe Parking on properties owned or controlled by religious organizations has been permitted under Washington State law since 2020. Safe Parking sites were established in Pierce County during the pandemic, as an alternative to congregate shelters in order to limit exposure to the COVID virus. In the last few years, these sites have proven to be useful in getting people experiencing homelessness away from unsanctioned camps and to a location that can not only provide stability but also give them access to services. Why is the County adopting this ordinancenow? An interim ordinance took effect on July 1, 2022, that created a pilot program for Safe Parking on civic and commercial sites in the urban growth area. In that ordinance, Council directed Planning and Public Works (PPW) to draft permanent Safe Parking regulations by the end of the year. The permanent regulations clarify the roles and responsibilities of County Departments, allow Safe Parking on civic and commercial sites outside ofthe urban growth area, and define more requirements that hosts must meet to protect the health, safety, and welfare of the public as well as residents living in vehicles. Where will these be allowed? It is important to note that State law mandates that these be allowed on all properties owned or controlled by a religious organization, including in rural and residential areas. The County cannot prohibit these Safe Parking siteswhen there is an existing, permittedparking lot, only implement certain regulations regarding what is required of those properties. Under the County’s proposed regulations, Safe Parking sites will be allowedon propertieswith a legally established parking lotwhere homeless shelters are already a permitted use in the zoning code. These regulations applyto unincorporated Pierce County only. If located in a city or town, please contact the respective jurisdiction for their process. Can property owners be required to allow Safe Parking on their property? PierceCountyPlanning andPublicWorks (PPW)helpsPierce Countybuilda placepeopleare proudtocall home. PierceCountyWa.gov/PPW No. The party that owns or controls the property must consent to Safe Parking being allowed. Will these sites be safe? Won’t this create a lot of problems in the surrounding neighborhood? The proposed regulations include numerous requirements of the organizations hosting them as well as general requirements of those staying there. No Safe Parking site will be established until they enter a memorandum of understanding with the County that outlines the requirements specific to the proposal of that site. Some of the requirements include: A code of conduct that requires all residents living in vehicles at Safe Parking to be a good neighbor and participate in keeping the site clean. The host organization must also identify how they plan to enforce this code of conduct. A site safety and security plan. Sanitation facilities and trash receptacles. Background checks for residents. Any vehicles are to remain in working condition. Part of the agreement with the County is that these conditions will be followed. If the conditions are not being met, the memorandum of understanding allowing the Safe Parking site can be canceled. How big will these sites be? The size of any Safe Parking site will be dependent on the size of the parking lot. The site must still provide adequate parking for any existing uses and no more than 20% of the existing parking spaces can be used for Safe Parking purposes. For properties not owned or controlled by a religious organization, the absolute maximum is 20 parking spaces to be used for Safe Parking purposes. Who will operate these sites? As permitted under State Law, religious organizations can operate these sites on their property. On non- religious properties, Safe Parking sites must be operated by a social service organization with experience managing Safe Parking sites and/or relevant credentials the County believes demonstrates they are likely to be successful in operating a Safe Parking site. How will I know if a Safe Parking site opens near me? All Safe Parking site hosts must conduct a public meeting 7 calendar days prior to finalizing a Memorandum of Understanding to discuss any neighborhood concerns. Depending on how close you are to a proposed Safe Parking site, you may receive a notice of a public meeting prior to the County entering a memorandum of understanding with an organization. A notice of this meeting will also be posted at the proposed Safe Parking site and at the meeting site. If you have questions about whether a property is permitted to host overnight parking, you may contact the County to verify. Who do I call if there’s a problem with a permitted Safe Parking site? All permitted Safe Parking sites will be required to post contact information for a site liaison tasked with addressing neighbor concerns. Depending on the size of the Safe Parking site there may also be an onsite coordinator who assists with ensuring residents living in vehicles follow the code of conduct. PierceCounty Planning and PublicWorks (PPW) helps Pierce County build a place people are proud to call home. PierceCountyWa.gov/PPW What other resources are available to the homeless? There are around 1,300 shelter beds across Pierce County, however none of these are in unincorporated Pierce County. Shelter beds utilization is always above 96% in use. In a typical week, around 120 new individuals enter shelter. Shelter bed availability and a map with shelter sites are available at: https://pchomeless.org/Facilities/Shelters. Pierce County Human Services Homeless Programs supports a coordinated entry system for families and individuals experiencing homelessness. Coordinated Entry is a key step in accessing housing programs and is accessed in a variety of ways detailed at https://pchomeless.org/Facilities/Openings. Residents in need of housing services can contact 2-1-1 weekdays from 8AM-4PM for on-demand support or to schedule an appointment. 24-hour voicemail is available nights and weekends. PierceCounty Planning and PublicWorks (PPW) helps Pierce County build a place people are proud to call home. PierceCountyWa.gov/PPW From:Beth Stucky To:publiccomment@cityofpt.us Subject:Support for golf course diversification plan Date:Wednesday, August 16, 2023 9:16:21 AM CAUTION: External Email Hi there, I read with interest Gabe Van Lelyveld's opinion peace in the Leader, and as he suggested, I am writing to express our family's support for the process and plans currently underway for the golf course property. From what we have read, it seems that a full, lengthy, and inclusive consultation process has been conducted and we should support the results of that process. Change is hard, of course. Thank you for listening to the needs of the majority of the community and leading us forward in this area. Many thanks, The Stucky Family From:Jackie Breslawski To:publiccomment@cityofpt.us Subject:Final Golf Course Vote Date:Monday, August 21, 2023 7:55:54 AM CAUTION: External Email Please know I support making the golf course property more accessible. If the golfer’s wanted to keep their course they should have stepped up years ago to “find partnerships” to help the city with financing, maintenance and to come up with a viable and competent concession operator. The golfers have not and most likely can not come up with viable financial alternatives. Once again, I do not want any additional city funding to keep the course as is or “mostly” a golf course, serving a minority . If the cost for any option is too great, including the pool (considering PT’s water and sewer infrastructure needs), shelve them. Allow the course to return to natural state or recruit volunteers and create a Cappy’s Trail like system. Most Sincerely, Jackie Breslawsi Sent from my iPad Begin forwarded message: From: Creativebug <reply@emails.creativebug.com> Date: May 1, 2023 at 4:42:08 PM PDT To: jackiebski@gmail.com Subject: New classes + it's our BIRTHDAY Creativebug for Libraries brought to you by Jefferson County Library District View in Browser From:michael turner To:publiccomment@cityofpt.us Subject:Golf course debate Date:Sunday, August 20, 2023 6:25:14 PM CAUTION: External Email It was refreshing to read the letter sent to the Leader on August 16th by Gabe Van Lelyveld, on the golf course proposals before the City Council. The opponents to these proposals, that would benefit the larger community, not just golfers, have made ludicrous and unwarranted claims, verging on dire consequences, if this were to happen. The sad but inescapable truth is the golf course, as it exists now, only benefits a few golfers. I have in the past two weeks of glorious weather, witnessed just how few golfers are actually out playing. I believe this is why they are now attacking the results from the lengthy process used by the City Council, with public input, that favored the Central Park option. It is clear that the community would like greater use and access to the property while allowing some golf usage to continue. It’s a shame that a small vocal minority continue trying to over turn the the wishes of the community, to serve their own interests. We are witnessing this approach across the country and hopefully the Mayor and City Council will not be bullied by their actions. Michael Turner Sent from my iPhone From:Maureen Gustafson To:publiccomment@cityofpt.us Subject:Golf Course Harmful to Environment Date:Friday, August 18, 2023 1:48:44 PM CAUTION: External Email Dear Mayor Faber and Leaders of Port Townsend, Over two million acres of the US are taken up by golf courses, according to Golf Course Superintendents of America. This land is mainly grass, a monoculture that requires lots of water, herbicide, and pest control to maintain. Anyone who has been paying attention to the US environment in recent decades understands we need to replace as much golf course property with environmentally healthy land and to make room for important community needs like affordable housing. Please convert all of the golf course to better use, and consider converting it to a state that improves our environment rather than having a golf course that continues to degrade our environment. Mayor Farber is right. We would never establish a golf course for the first time in Port Townsend in 2023 because most local citizens understand better. Thank you. Sincerely, Maureen Gustafson From:SL Moller To:publiccomment@cityofpt.us Subject:Golf Course Property - in favor of a community use option Date:Friday, August 18, 2023 6:43:27 PM CAUTION: External Email City Council, This note is to express my opinion in favor of a public park and recreation center, including a new pool, at the current golf course location. A low percentage of the population here uses the golf course, that valuable land should be transformed into a place where a there are activities for the whole community. Sharon Moller 3122 Sage Lane Port Townsend From:sjoholm@seanet.com To:publiccomment@cityofpt.us Subject:Golf course should stay as is Date:Sunday, August 20, 2023 11:20:26 AM CAUTION: External Email I don’t play golf. But I have actually begun to think it might be worth taking up. I’ve been swayed by the good will and eloquence of the letters to the editor in The Leader on behalf of keeping the golf course as it is for now. Aside from the golf course’s history and the passion of the people who treasure it, I believe that creating or renewing a further lease and allowing volunteers to continue to maintain the course is more cost efficient than letting the golf course turn into a central park with maintenance issues. I agree with those who’ve argued that we have enough parks and walking areas. Meanwhile, the property owners of the large empty lots around F and San Juan near the golf course should be encouraged to either build housing or to sell those lots to the city for development. I can’t help but think that the focus on the golf course, as well as the expensive new pool, is distracting from more serious issues to do with infrastructure and housing. Especially at a time of climate change, attention to road repair and the sewer system is less exciting but more crucial to Port Townsend’s immediate future than worrying about who’s golfing and who’s not. Barbara Sjoholm Port Townsend From:Gwen Demombynes To:PT Public Comment Email Subject:Golf Course Date:Saturday, August 19, 2023 11:53:50 AM CAUTION: External Email I just read Gabe Van Lelyveld’s opinion in the Leader, and could not agree more with his description of the process as well as the horror of watching a small group of anti-tax nay- sayers attack the attempts to consider improving the golf course and pool. In my opinion, PT needs to move forward with both the pool rebuild, and better use of the golf course, while protecting the small camas prairie area, which they already do. I trust the city, and the processes you are using, to make the best, decisions for our growing region. The meetings I’ve attended for the Sims Way marina expansion, the pool, and the golf course have been fair, inclusive, and thoughtful. I live outside the city limits. I use the pool, my husband golfs at the (better quality) Chevy Chase golf course. We both believe Jefferson County and Port Townsend desperately need better amenities, and we are willing to be taxed for this. I think these amenities are necessary to bring younger families here. They are necessary for the health of the older population. We should, as a County, pay for these things NOW, as reasonably as possible, while not skimping out of fear that the city is over-designing. Surely there is a way to stagger the growth, while planning for complete, well-designed final products that will benefit all. Thank you, Gwen Demombynes 206.384.1450 From:Debi Munro To:publiccomment@cityofpt.us Subject:golf course Date:Saturday, August 19, 2023 7:39:40 PM CAUTION: External Email Please use the golf course for affordable housing and community gardens Thank you, Debi Munro From:Tom Engel To:publiccomment@cityofpt.us Subject:golf course Date:Monday, August 21, 2023 8:30:28 AM CAUTION: External Email I support plans to increase the access to the golf course to the broad public and create a multi-use park. Tom Engel From:Carol Graves To:publiccomment@cityofpt.us Subject:Golf course Date:Monday, August 21, 2023 8:58:25 AM CAUTION: External Email Please allow the golf course to become a multi use area. The golfers have other options and it would benefit so many to have that space available for so many creative endeavors! Thanks! Carol Graves -- Carol Graves 360 379-3299 360 643-0276 (cell) From:Lorraine Kirsch To:publiccomment@cityofpt.us Subject:Keep the golf course Date:Saturday, August 19, 2023 2:12:52 PM CAUTION: External Email Dear City Council, I have lived in Port Townsend for 34 years and have yet to step on golf course property except to eat twice at the restaurant. The golf course is a spectacular piece of property. As such, it should be left intact and supported by the council. Please do not change the golf course to other uses. There are many other parks and open spaces people can access. Sincerely, Lorraine Kirsch From:Kris DeWeese To:publiccomment@cityofpt.us Subject:Lawrence & Walker intersection still too dangerous Date:Saturday, August 19, 2023 10:18:42 AM CAUTION: External Email Dear Friends, I am writing to ask you to take further measures to prevent collisions at the intersection of Lawrence and Walker, which is still one of the most dangerous in PT. The City made some helpful improvements at the intersection some time ago, and my husband and I, who live a few houses from that intersection, have enjoyed hearing fewer screeching brakes and horns from there since then, but we continue to see cars on Walker failing to stop at the stop signs. Yesterday we noticed two near-collisions at that intersection and our neighbor told us about a collision there that took place last week. There were no apparent injuries to the people in the cars, but the couple whose car was no longer driveable were devastated. This was their honeymoon, and now the bride’s father was going to have to drive here to pick them up and take them back home, and the bride just couldn’t stop crying. My neighbor gave the couple a ride to the place where they were staying. The stop signs on Walker Street at that intersection still seem to be too far off to the side from the roadway and too far back from the intersection. I hope you will move them to increase their visibility, and add blinking red lights to them as well, before someone is killed or seriously injured there. Thank you for your help with this-- Sincerely, Kris DeWeese 1919 Lawrence St. Port Townsend, WA 98368 (360)385-3246 From:Don Stromberg To:publiccomment@cityofpt.us Subject:No golf course. Date:Monday, August 21, 2023 8:46:46 AM CAUTION: External Email That city property should be shared. Don Stromberg Sent from my iPad From:Fred Kalish To:publiccomment@cityofpt.us Subject:Re: Public Golf Course Date:Sunday, August 20, 2023 8:59:28 AM CAUTION: External Email I want to express my support for the evaluation of the public use on the current public golf course property. I strongly support making the property more accessible to the general public by substantially broadening the use of the property. In no way do I support keeping the use of the property solely as a golf course. Sincerely, Fred Kalish Port Townsend From:Kris DeWeese To:publiccomment@cityofpt.us Subject:Strategies to prevent collisions at Lawrence and Walker intersection Date:Sunday, August 20, 2023 4:19:22 PM CAUTION: External Email Dear Friends, I emailed you last week with my concerns about the danger of the intersection of Lawrence and Walker Streets, and would like to share some information I've found about inexpensive but effective strategies for improving safety at stop-controlled intersections such as Lawrence and Walker. I understand from Mayor Faber's email to me today that you can't promise anything one way or another, as he says, but I hope that you will act in time to prevent a collision that results in life-changing injuries or death there. We don't have to invent the wheel when it comes to intersection safety; other governments and agencies have studied this problem and identified strategies that Port Townsend should be able to implement. Stop Sign-Controlled Intersections: Enhanced Signs and Markings One-third of all intersection crashes in the United States, and more than 40 percent of fatal crashes, occur at stop sign-controlled intersections1. A major problem is failure to see the stop sign and/or to know where to stop. Past research has shown that simple, low-cost treatment enhancements such as increasing the visibility of stop signs, and/or adding pavement markings, can improve driver compliance with the stop sign and reduce the number and severity of crashes2. https://rspcb.safety.fhwa.dot.gov/noteworthy/pdf/FHWASA09010_intersection1.pdf. PROVEN SAFETY COUNTERMEASURE: Systemic Application of Multiple Low-Cost Countermeasures for Stop-Controlled Intersections What are the low-cost treatments included in this proven safety countermeasure? They include: Pavement markings. Signing. Visibility and sight distance improvements. https://safety.fhwa.dot.gov/intersection/stop/fhwasa18047.pdf STOP SIGN PLACEMENT In urban areas with sidewalks, parked vehicles, and pedestrian traffic, the STOP sign must be mounted a minimum of 7 feet from the ground or sidewalk to the bottom of the STOP sign. The lateral offset is recommended to be 2 feet from the face of the curb to the edge of the STOP sign; however, this can be reduced to 1 foot in tight situations. https://gis.penndot.gov/BPR_PDF_FILES/Documents/LTAP/TechSheets/TS_211_Stop_Sign_Placement.pdf Thank you for your help. Sincerely, Kris DeWeese 1919 Lawrence St. Port Townsend, WA 98368 (360)385-3246 From:Sandra Stowell To:publiccomment@cityofpt.us Subject:Thank you for the Engage PT public process Date:Saturday, August 19, 2023 3:19:23 PM CAUTION: External Email I want to thank City Council members for their willingness to explore new options for the City Golf Course property. I appreciate the Engage PT process and efforts to include all city residents. I believe this planning process is a sincere effort to share information, include everyone, and to listen to citizens. So thank you for listening. I have attended two of the three public open house meetings, participated in the surveys, and shared my own opinions. I was unable to attend the last open house and the City Council meeting, but I continue to be involved, and I do NOT support the golf course. I recognize that golf course supporters are disappointed, and unhappy, but I saddened by the tactics and vitriol from some of them. I hope that council members continue to hear that most PT citizens do not play golf, and many of us would love to have some access to this property transformed to be a healthier more interesting city park. Of course it the Engage PT planning process has not been perfect. All of us are struggling to find and connect the information needed to make informed decisions. But the process has been a reasonable and useful effort to inform and listen, despite missing information and overworked staff. Please don't give up on sharing any new information and ideas before making any final decisions. And please continue to hear that there are many many citizens who do not play golf, who do not admire acres of mowed grass or noisy mowers. Citizens who appreciate council members effort to listen to everyone, not just the loudest group in the room. Let's work together to make most of this large central tract of land a richer, healthier, better green space: a park with more native prairie, more trees and bushes, more places for insects, birds and small animals, and to open it to more use by more Port Townsend residents. Perhaps there can be room for townhouses along San Juan or along Blaine St. without a major impact. But we cannot have everything. We probably cannot fit the wonderful necessary native prairie, the equally necessary migratory bird pond, accessible walking through green space (green lungs for the City!), plus affordable housing, multiple golfing activities, and a dog park. There will need to be some difficult choices made. I hope that council members choose wisely for the future, and limit the amount of buildings and pavement. I hope we can add some practical smaller housing without taking too much of this property that should be green parkland open to public use. Thank you, Sandra Stowell 316 33rd St, Port Townsend -- Sandra Stowell PTArtist.com & Sandra Stowell.com From:Darcy Reeder To:publiccomment@cityofpt.us Subject:We don"t need more golf. Date:Saturday, August 19, 2023 9:14:33 PM CAUTION: External Email Yay parks! Yay way more affordable housing! Yay creativity! Why would we possibly even consider taking all this land and keeping it as a golf course? Golfers' voices should not be elevated above all others. Darcy Reeder Irondale-Port Hadlock From:Gloria Lamson To:publiccomment@cityofpt.us Subject:comment on golf course property Date:Monday, August 21, 2023 3:19:47 PM CAUTION: External Email Hello City of Port Townsend, I know golfing enthusiasts are trying to swamp the airwaves and bend the City Council to their will…. But I want to cast my vote to strongly in support of modifying the golf course in a way that would allow multiple uses other than golfing. With this action I believe more people will enjoy the healing benefits of more time being outdoors and appreciating the beautiful nature in our community. Also knowing there is another golf course near by for the golfers use. Thank-you! Gloria Lamson 1519 Corona St. Port Townsend, WA From:John Collins To:publiccomment@cityofpt.us Cc:Tom Engel Subject:Golf Course future Date:Monday, August 21, 2023 2:49:02 PM CAUTION: External Email I strongly agree that the prime estate of the current 9 hole golf course needs to be available for more the community that the small number of city residents who use the golf course presently. The city has for years made the case that a high priority for our community is more affordable house, whether log income or middle housing, owner occupied or rental. We need to now walk our talk about affordable housing as a high priority need, and use some portion of the gold course land for that purposel. Thanks John Collins 3315 Sherman St. From:Stephen Yates To:publiccomment@cityofpt.us Subject:Golf course Date:Monday, August 21, 2023 10:19:16 AM CAUTION: External Email I support the multi-use proposal for usage of the PT golf course. Sincerely, Stephen Yates Long time resident of Port Townsend From:Earl Boysen To:publiccomment@cityofpt.us Subject:golf course Date:Monday, August 21, 2023 10:14:14 AM CAUTION: External Email I would like to comment that I strongly support making the land which is currently a golf course into something which can be used by many of the city residents and visitors, rather than just the few that golf. Earl Boysen 1919 31at Street Port Townsend From:Lynn Segleau To:publiccomment@cityofpt.us Subject:Golf course Date:Monday, August 21, 2023 9:44:29 AM CAUTION: External Email I believe it is important to not only retain green spaces in Port Townsend,but that those spaces are open to the entire public. The golf course as it stands serves very few people. Calling the golf course a public green space is both overstating the usefulness to the public in general and the openness of the space to all citizens. We need to make that public park open to more people for more varied uses. Lynn Segleau Sent from my iPad From:Terri Tyler To:publiccomment@cityofpt.us Subject:In Support of Mayor Faber and City Council Date:Monday, August 21, 2023 12:26:29 PM CAUTION: External Email To: Mayor Faber and PT City Council I would like to extend my thanks and gratitude to Mayor Faber and the PT City Council for their leadership and patience with the PT community surrounding the future land use of the golf course. I truly appreciated the opportunities to voice our hopes, through multiple surveys and meetings, for creating a future park that everyone can access and enjoy. You are all doing an amazing job and are handling the challenges professionally and with grace. The loud and angry voices are often not the majority. Thank you for your time and all of your efforts. Terri Tyler 4849 Magnolia St. PT, WA 98368 From:Ben Bauermeister To:publiccomment@cityofpt.us Subject:Pro Park Date:Monday, August 21, 2023 9:46:19 AM CAUTION: External Email Just another vote for the conversion of the golf course into a walkable, picnicable, runnable, bikeable, cornholable, soccerable, swimable, festivalable green space for our fair city - from a space that is currently just barely golfable. Thanks for all you do, Ben Bauermeister 206.226.3280 From:Andy Cochrane To:publiccomment@cityofpt.us Subject:Spring Valley Golf Course process and city park asset worthy of preservation Date:Monday, August 21, 2023 11:28:43 AM CAUTION: External Email To PT City Council: I recommend maintaining the golf course as it is for several reasons. It is a valuable asset that serves a portion of the community directly, and is appreciated by many more people that don't golf. It is historical and if the city wished to increase usage, it could certainly be marketed outside the area. If the goal is to incorporate some additional uses into that public land, Robert Horner's designs go a long way towards accommodating several new uses which could provide income while maintaining the existing historical use of the property. Regarding the public process on this question - it was discouraging. I attended all three public events, and provided survey responses each time there was an opportunity. Many people expressed that they felt there was a predetermined conclusion that the consultants had been directed to work towards. The fact that there was really no serious consideration of a "Do nothing" option was discouraging. People felt that the golf options were often split in a manner so that the non-golf option would generate the larger though still non-majority support. Misinformation was vigorously propagated by one particular member of the stakeholders committee, with the support of parks officials he claimed, that demonstrated these people had no idea about the actual numbers regarding the golf course usage, and they apparently didn't ask the golf course operator, in order to confirm their mis-interpretation of the financial reports he provided. That stakeholder later corrected their misinformation, but the falsehood had already "gotten halfway around the world while the truth was getting her boots on." I saw the incorrrect usage number repeated many times, and attempted to correct it each time in my personal discussions on the topic. There was plainly a strong and seemingly unbridgeable gap between the interested parties. Whether or not there is a golf course is a question upon which it is difficult to compromise - there either is a golf course or there is not a golf course. At one point in the third public meeting two representatives of the stakeholders committee announced that the group had finally reached a consensus, and they stated the two options they were going to present to council. Immediately after, two different members of the stakeholder committee stated that no - there was no consensus from the committee. I understand they later actually reached consensus. I was a little surprised at the council's decision - I did not think it accurately considered the results of the excruciating public input process. That decision seemed to support the hypothesis that there was a predetermined goal to make dramatic changes to the golf course property. While proponents of change cite the city's financial support of the current course, and water use as problems to be addressed, or unfair to non-golfers, when you look at the dollars as a percentage of city budget, and the gallons of water compared to actual overall water use in the city - both the dollars and gallons of water are an insignificant fraction of a percent, certainly an investment we can afford in such a resource. There may be more glory and satisfaction to decide to make significant changes rather than to work to maintain what exists. Nobody gets kudos for maintenance. The attraction of free money! Is hard to resist, but sometimes it is right to do so. The city struggles and sometimes fails to maintain the infrastructure it has. Roads are a related example. Grants seem to be available for significant new development like Rainier Street and the long-awaited new sidewalks along Discovery, but it seems there are no grants for the maintenance of existing roads, so we struggle with deferred maintenance, and even with recent increases to road maintenance budgets, it appears we continue to fall behind and roads deteriorate faster than they will be maintained. I know the budgets and departments for parks and public works are separate and we can't directly apply the struggles of the roads to the parks, however I think the comparison is illustrative. We are on the verge of going down the same path - already the parks struggle with maintenance for what we have. For example the city is unable to keep the restrooms open at Kai Tai Park, and just keeps a sanican there. Another example is that the gazebo at Chetzemoka, perhaps our most iconic park structure, has unaddressed water damage and roof rot, and the stairs are in need of repainting. Why is that? Apparently there are no grants to fix things, and we don't prioritize it internally. I guess the stairs take a lot of wear so may need to be repainted each year, but the roof rot is definitely a problem When I attended a wedding on the gazebo recently and noticed that rot on the roof above the happy couple, it gave me a knot in my stomach. I wouldn't tolerate that on my house - why can't the city care for the park structures? Regarding the requests to put affordable housing on the public land which is now golf course, I do not think this is an appropriate use of currently open space. I do recognize the need for additional affordable housing in our community. I am an employer and have a keen first-hand perspective of the housing struggles experienced by our entry level employees. However the city only has so many resources to devote to various issues. The Evans Vista project will represent a significant challenge in terms of staff time and energy. There have been expensive errors in the past, and by over committing ourselves we invite future mistakes. It has been publicized that there are significant financial challenges to be faced by the city in the coming years. The city is involved in the struggles of the Fort Worden PDA, and the relationship between this entity, the city, and the State Parks will have a huge impact on our community and the park land that benefits us so much. It may be that further economic and staff support from the city is appropriate. The proposed aquatic center will be a very significant investment for our community, and it is unclear to me at this point how much the city will contribute in terms of money and staff time. While bearing all of these other projects in mind, I feel it underscores the importance of not discarding the golf course as a currently functioning and appreciated resource, with historical and current cultural significance - if there are grants forecasted to be available to do so. Thank you, Andrew Cochrane Port Townsend, WA PORT TOWNSEND CITY COUNCIL CONSENT AGENDA August 21, 2023 A. Approval of Bills, Claims and Warrants: Vouchers 172642 through 172736 inthe amount of $404,946.54 Electronic Fund Transfers in the amount of $15,890.20 B.Approval of Minutes:July 10, 2023, July 17, 2023 C. Appointment:Library Advisory Board D. Chair: Library Advisory Board E. Resolution 23-045 Updating and Providing the Planning and Community Development Department Fees F. Amendment for the Groundswell Professional Services Agreement for the Envision the Port Townsend Golf Course and Mountain View Commons Project Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Shortstatements or easily resolved questions are appropriatewithout removing item fromthe consent agenda). DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL AND DEPARTMENT DIRECTOR WORKPLAN RETREAT MEETING OF JULY 10, 2023 ARRIVAL, TEA AND COFFEE, PASTRIES Port Townsend City Council and Department Directors arrived for tea, coffee, and pastries at 9:00am as staff finished setting up. The Port Townsend City Council met for their annual workplan retreat with the City Manager and all Department Directors on Monday July 10, 2023 at the Port Pavilion, 355 Hudson St, Port Townsend, WA 98368. Mayor Faber called to order at 9:34am. Councilmembers present were Aislinn Palmer, Amy Howard, Ben Thomas, David Faber, Libby Wennstrom, Monica MickHager, and Owen Rowe. Staff members present were City Manager John Mauro, Parks and Recreation Strategy Director Carrie Hite, Finance and Technology Director Connie Anderson, Planning and Community Development Director Emma Bolin, City Attorney Heidi Greenwood, Library Director Melody Weaver, Public Works Director Steve King, Police Chief Tom Olson, and Long-Range Planner Helena Smith. OPENING KICK-OFF, INTRODUCTIONS, PURPOSE AND INTENTIONS, GETTING TO KNOW EACHOTHER BETTER Mayor Faber and City Manager John Mauro provided opening remarks. Mr. Mauro provided and an agenda overview. In addition, he explained the five main exercises/sections of the day as well as their purposes and the desired outcomes. Mr. Mauro then introduced an exercise in which each participant described where they were at in one word, one thing they wanted to get out of the day and one thing they were grateful for. LEG 1: LOOKING BACK AT OUR WAKE- 2023 WORKPLAN STATUS, SUCCESS AND STRUGGLES Mr. Mauro introduced the agenda item. Staff department directors went through the seven key focus areas of the strategic workplan, indicating status (red/yellow/green), successes, challenges, and carry over work (into 2024+). Discussion ensued on each category. LEG 2: USING OUR STARS TO NAVIGATE- ADVISORY BODY REFLECTIONS ON PRIORITIES Mayor Faber welcomed Advisory Body chairs present and invited them to read their prepared letter outlining their board’s response to the Mayor’s letter requesting, among other things, their level priorities for 2024. Council liaisons read the letters from Advisory Bodies not present. LEG 3: DEAD RECKONING- OVERVIEW OF THE FINANCIAL STAINABILITY TASK FORCE REPORT 071023 City Council Retreat Meeting DRAFT Mayor Faber welcomed the Financial Sustainability Task Force members. The Financial Sustainability Task Force joined the City Council and Department Director Workplan Retreat on Monday July 10, 2023 at the Port Pavilion, 355 Hudson St, Port Townsend, WA 98368. They were called to order at 11:01am. Financial Sustainability Task Force members present were Rick Jahnke, Catharine Robinson, John Nowak, and Earll Murman. Mr. Mauro introduced the Task Force Report and provided a brief overview. Mr. Mauro requested Council to focus on questions based on their reading of the report and the previous briefing provided at a prior Council meeting on 7/3/23. Questions and discussions ensued. A CAPTAIN’S WELCOME FROM PORT EXECUTIVE DIRECTOR ERON BERG CONTINUED CITY COUNCIL/DIRECTOR DISCUSSION AND CONNECTIONS OVER LUNCH (LUNCH PROVIDED) Port of Port Townsend Executive Director Eron Berg gave a brief welcome to the group in advance of a shared lunch. LEG 4: GPS CHECK- DRAFT 2024 WORKPLAN, Q&A DISCUSSION Mr. Mauro introduced the 2024 workplan draft, noting a few new categories from previous years’ versions (e.g., “Delivers on FSI” and “Tiers”). City staff presented initiatives under each of the main seven categories. Staff answered questions. Mr. Mauro invited Councilmembers to provide feedback on the priorities and use three green dots to indicate their priorities on a large sheet showing the workplan, as well as red dots to indicate de-prioritization. Mr. Mauro summarized findings, focusing on groups of green and red, and then the group discussed. LEG 5: OFF THE CHART(S)- POLICY MAPPING OUR PRIORITIES Mr. Mauro introduced the exercise, referencing last year’s retreat and similar policy mapping exercise. Small groups formed to work through three policy maps, (streets, parks, and housing). Each of the three exercises started with populating sticky notes on the desired outcome, then worked backward to policy decisions, then actions for each of three time periods (2023, 2024, 2025+). The group reviewed and summarized each. RECAP, ACTIONS, REFLECTIONS, NEXT STEPS Mr. Mauro summarized next steps and requested a round-the-room reflection from each participant. There being no further business, the Financial Sustainability Task Force and City Council Workshop meeting adjourned at 4:06pm. Port Townsend City Council and Leadership gathered at the Bishop Bottleshop, 714 Washington St, Port Townsend at 4:30pm for a Social Get Together. 071023 City Council Retreat Meeting DRAFT July 17, 2023 City Council Business Meeting MinutesPage 1 of 8 DRAFT July 17, 2023 City Council Business Meeting MinutesPage 2 of 8 DRAFT July 17, 2023 City Council Business Meeting MinutesPage 3 of 8 DRAFT July 17, 2023 City Council Business Meeting MinutesPage 4 of 8 DRAFT July 17, 2023 City Council Business Meeting MinutesPage 5 of 8 DRAFT July 17, 2023 City Council Business Meeting MinutesPage 6 of 8 DRAFT July 17, 2023 City Council Business Meeting MinutesPage 7 of 8 DRAFT July 17, 2023 City Council Business Meeting MinutesPage 8 of 8 Agenda Bill AB23-211 Meeting Date: August 21, 2023 Agenda Item: VII.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Mayor Faber Date Submitted: August 17, 2023 Department: Mayor Contact Phone: 379-2980 SUBJECT: Appointment of Hilary Verheggen (Position 1, Term Expires May 1, 2025) to Library Advisory Board CATEGORY: BUDGET IMPACT: n/a Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: Appointment of Hilary Verheggen (Position 1, Term Expires May 1, 2025) to Library Advisory Board ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointmentsand reappointments. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Agenda Bill AB23-212 Meeting Date: August 21, 2023 Agenda Item: VII.D Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Alyssa Rodrigues Date Submitted: August 17, 2023 Department: Administration Department Contact Phone: 379-5048 SUBJECT: Approval of the Election of Jacqueline Mention as Chair of the Library Advisory Board for an Additional One-Year Period CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: NA Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: At their August 8, 2023, meeting, the Library Advisory Board unanimously recommended Jacqueline Mention as chair to be re-appointed for another one-year term. Consistent with Council Rules, Staff request that Council allow current officers to continue for 2023. Council Rules state: 4.7 Officers Identification and Election. Each Advisory Board shall elect from its membership a presiding officer who will be referred to as “Chair.” The Chair shall serve in this capacity for one full calendar year, or until their successor is elected, or until the Board discontinues its operation, whichever is shorter. The Advisory Board may elect other officers as it deems necessary and such officers shall be set forth in the rules of procedure adopted by the Advisory Board. 4.12 Liaison, Representative, and Officer Roles (a) A Chair is selected annually by the Advisory Board members and shall serve a term of at least one full calendar year. The membership may request of the City Council that a Chair continue to serve for more than one year. ATTACHMENTS: None CITY COUNCIL COMMITTEE RECOMMENDATION: None RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous Approval of the Election of Jacqueline Mention as chair of the Library Advisory Board for an additional one-year period. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Agenda Bill AB23-215 Meeting Date August 21, 2023Agenda Item: VII. Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Emma Bolin, PCD Director Steve King, PW Director Date Submitted: August 15, 2023 Department:Planning/Community Dev.Contact Phone:360-390-4048 SUBJECT: Resolution 23-045 Updating and Providing for Planning and Community Development Department Fees CATEGORY:BUDGET IMPACT: ConsentResolutionExpenditure Amount: $ 0 Staff Report OrdinanceIncluded in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: The Department of Planning and Community Development is now approaching the limit of public notice board signs available for land use projects that require notice and it is time to order more. The cost for the notice boards has increased from $30 per board to $50 per board. The deposit fee is currently only $30 per board. Applicants receive a refund if they return the notice board. If it is not returned, the City retains the deposit to purchase a replacement. The City needs to increase the deposit fee to $50 to be able to recoup the costs of replacement. The City Council adopted resolution 23-039, updating the public works fee schedule on July 3, 2023. Since the time of adoption, Jefferson County solid waste requested a change to the weight of yard waste accepted under the minimum tipping fee of $20. The fee schedule adopted included 650 lbs of yard waste in the minimum tipping fee. This figure was estimated based on the net receipts to the City based on a $48/ton yard waste disposal rate less County costs. Jefferson County requested a slight change to make the fees work with the scale software as well as make it easier for the public to understand. Staff recommends changing 650 lbs to 840 lbs of yard waste included in the minimum tipping fee which negates the County’s costs for processing. The City will absorb that cost. The City’s rate is $48 per ton. Thus, $20 equates to 0.42 tons or 833 lbs. Rounding up yields 840 lbs which matches the scale software calculations. Staff recommends adjusting the amount of yard waste included in the minimum tipping fee from 650 lbs to 840 lbs. ATTACHMENTS: a.Resolution23-045and ExhibitA Development Services Fee Schedule CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: 1.If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Resolution 23-045 Updating and providing for Planning and Community DevelopmentNoticingandcorrecting Public Works DepartmentFeesResolution 23-039 concerning yardwaste fees. ALTERNATIVES: Take No Action Refer to CommitteeRefer to StaffPostpone Action Remove from Consent AgendaWaive Council Rules and approve Ordinance ____ Other: Resolution 23-045 Page 1 of 1 Resolution No.23-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND UPDATING AND PROVIDINGFOR PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT FEES WHEREAS, the City Council of the City of Port Townsend, on recommendation of the City Manager and City Planning and Community Development Director, determines it appropriate to update fees established in Resolution 11-041 (approved December 19, 2011)and updated in Resolution 23-039 (approved July 3, 2023) as set forth in this Resolution; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: SECTION 1. New Fees Established. Effective September 1, 2023 the fees for various Public Works Department and Planning and Community Development fees, as set forth in Exhibits A (attached hereto and incorporated by reference) are hereby established (and prior fees are rescinded) and SECTION 2. Severability. If any provision of this Resolution or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. ADOPTED by the City Council of the City of Port Townsend at a regular meeting st thereof, held this 21 day of August 2023. ______________________________ David J Faber Mayor Attest: Approved as to form: ____________________________________________________________ Alyssa Rodrigues Heidi Greenwood City Clerk City Attorney City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Planning and Community Development 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us DEVELOPMENT SERVICES FEE SCHEDULE Land Use Fees Land Use Fees - Fees associated with land use and planning services shall be as specified in the table below. In general, fees are calculated as follows: Land Use Base Fee (as listed in Part A) + SEPA(State Environmental Policy Act) Fee, if applicable (Part B) + Noticing Fees (Part C) = Total. Please note that each application is unique and thus, actual costs may vary.For example: 1) The base permit fee in Part A and B is a minimum fee- if actual staff review time is exceeded, the City will notify the applicant and begin billing at $96/hr. 2) Review by City Engineering Department Staff of land use projects will be billed at $96/hr to cover actual costs incurred. Estimates will be made available upon request. 3) Any costs incurred from the need to use outside consultants shall be in addition to fees listed and are the responsibility of the applicant. 4) The City charges $500 upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference will be refunded or billed. 5) Any recording fees incurred shall be the responsibility of the applicant . 6) Minimum fees are paid at time of application; any additional fees must be paid within 30-days of billing unless the City pre-approves other arrangements. The City may place permits on hold and the application processing timeline may be held in abeyance pending payment of fees. 7) See footnote 1 on page 18 for process if fees are disputed. PART A – LAND USE PERMIT BASE FEE RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 ADDITIONAL REVIEW FEES Additional Review Fees, the base permit fee is a minimum; if actual staff review time is exceeded, 2$0.001$0.00 the city will notify the applicant and begin billing at $96/hr.(1) BINDING SITE PLAN Binding Site Plan, Mixed 3I-A$1,920.0020$38.40$10.00$1,968.40 Use/ Commercial Binding Site Plan, 4I$576.006$11.52$10.00$597.52 modification or amendment Binding Site Plan, 5I-A$576.006$11.52$10.00$597.52 Residential COMPREHENSIVE PLAN City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3-$10 Comprehensive Plan - Formal Amendments by Government/ jurisdiction (Rezones or Subarea Plan Amendments or Shoreline Master Program Amendment). 6VTBDTBDTBDTBDTBDTBD NOTE: Applications will require third party review. Contact city staff to determine applicable fees. Comprehensive Plan - Formal Amendments by non-government/ jurisdiction (Rezones or Subarea Plan Amendments or 7V$960.0010$19.20$10.00$989.20 Shoreline Master Program Amendment). NOTE: Applicant must also pay for SEPA, see page 12. Comprehensive Plan No charge - Amendment, Suggested may or Vmay not 8 get on the docket City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 CONDITIONAL USE Conditional Use, Major. 9III$2,400.0025$48.00$10.00$500.00$2,958.00 See definition in PTMC 17.08.020. Conditional Use, Minor. 10II$672.007$13.44$10.00$695.44 See definition in PTMC 17.08.020. Conditional Use 11II$288.003$5.76$10.00$303.76 Modification COTTAGEHOUSING 12Cottage HousingIA$192.002$5.00$9.50$206.50 Cottage Housing, Administrative Review with Advisory 13II$2,880.0030$57.60$10.00$2,947.60 Committee, if requested by applicant CRITICAL AREAS Critical Area - Major. See 15II$960.0010$19.20$10.00$989.20 definition in PTMC 19.05.040. Critical Area Advance 16II$192.002$5.00$9.50$206.50 Determination Critical Area Reasonable Use Exception. NOTE: The base fee is in addition to the Major 17II$480.005$9.60$10.00$499.60 Critical Area permit and shall not be halved. Critical Area Waiver. Per PTMC 18I$192.002$5.00$9.50$206.50 19.05.040.E.j:(footnote 4 page 18) City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Critical Area, Minor. See I$480.005$9.60$10.00$499.60 definition in PTMC 19.05.040. Flood Development I-A$288.003$5.76$10.00$303.76 Permit Flood Development II$672.007$13.44$10.00$695.44 Permit Variance Habitat Assessment 19$192.002$5.00$9.50$206.50 Required per PTMC 16.08.130(F) DESIGN REVIEW Design Review - Administrative only per 20I-A$48.000.5$5.00$3.00$56.00 PTMC 17.30.020(4) Historic Residential $0.00$5.00$3.00$8.00 21 Departure Request: Design Review – I-A$96.001$5.00$4.75$105.75 22 Administrative Only Secondary Home Design Review – I-A$96.001$5.00$4.75$105.75 23 Administrative Only Primary Home Design Review – I-A$96.001$5.00$4.75$105.75 24 Administrative only Pivotal Home 25II$192.002$5.00$9.50$206.50 Secondary Home 26Primary HomeII$192.002$5.00$9.50$206.50 27II$192.002$5.00$9.50$206.50 Pivotal Home Design Review- Minor Requiring HPC 281-A$96.001$5.00$4.75$105.75 Committee review per PTMC 17.30.020 City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Design Review - Major Commercial and Major HPC Review - Note: all commercial projects in 29II$960.0010$19.20$10.00$989.20 excess of 10,000 square feet are considered Major projects. 30 Pivotal HomeII$192.002$5.00$9.50$206.50 Multi-family Review - 31I-A$288.003$5.76$10.00$303.76 Track 1 per definition in PTMC 17.46.030 Multi-family Review - 32I-A$960.0010$19.20$10.00$989.20 Track 2 per definition in PTMC 17.46.030 36Special Valuation: 37I-A$96.001$5.00$4.75$105.75 Residential Commercial 38I-A$384.004$7.68$10.00$401.68 HOME OCCUPATION 39Home OccupationI$288.003$5.76$10.00$303.76 City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 LONG PLAT Long Plat Amendment/ Alteration - Major - See 40III$2,400.0025$48.00$10.00$500.00$2,458.00 definition PTMC 18.16.090 Long Plat Amendment/ Alteration - Minor- See 41I$480.005$9.60$10.00$499.60 definition PTMC 18.16.090 42III$480.005$9.60$10.00$499.60 Long Plat or Extension 43Long Plat, FinalIV$960.0010$19.20$10.00$989.20 Long Plat, Preliminary, - Final plat fee will be paid 44III$4,800.0050$96.00$10.00$500.00$5,406.00 later (see Long Plat, Final) LOT LINE ADJUSTMENT Lot Line Adjustment Type I - no reorientation; 45I$384.004$7.68$10.00$401.68 move lot line in parallel Lot Line Adjustment 46II$576.006$11.52$10.00$597.52 Type II LOTS OF RECORD Lots of Record (2 - 9 lots) I-A$384.004$7.68$10.00$401.68 47 Lots of Record (single lot) 48I-A$192.002$5.00$9.50$206.50 PLAT VACATION Plat Vacation III$2,496.0026$49.92$10.00$500.00$3,055.92 49 City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 PLANNED UNIT DEVELOPMENT (PUD) PUD (Planned Unit Development) - Preliminary. PUDs are not subject to associate 50III$4,800.0050$96.00$10.00$500.00$5,406.00 subdivision fees (short plat, long plat, binding site plan). Fee for "PUD Final" to be paid later. PUD Amendment/ Alteration - Major (as III$2,400.0025$48.00$10.00$500.00$2,958.00 51 defined in PTMC 17.32.130). PUD Amendment/ Alteration - Minor (as 52I$480.005$9.60$10.00$499.60 defined in PTMC 17.32.130). 53PUD, FinalIV$960.0010$19.20$10.00$989.20 RECORDING FEES Recording Fees - the applicant shall pay the 54Actual Cost cost of all recording fees. SHORELINES 55I-A$288.003$5.76$10.00$303.76 Shoreline Exemption Shoreline Master Program Amendments. 56V$3.00 See Comprehensive Plan Amendment Shoreline Substantial 57`III$1,152.0012$23.04$10.00$500.00$1,685.04 Development Permit - Conditional City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Shoreline Substantial Development Permit - 58II$768.008$15.36$10.00$793.36 Minor as defined in SMP Section 10.4.1 Shoreline Substantial Development Permit - 59III$960.0010$19.20$10.00$500.00$1,489.20 Major as defined in SMP Section 10.4.1 Shoreline Variance, 60II$768.008$15.36$10.00$793.36 Minor. (See definition SMP 10.7.2) Shoreline Variance, III$768.008$15.36$10.00$500.00$1,293.36 61 Major. (See definition SMP 10.7.3) Shoreline Permit 62II$288.003$5.76$10.00$303.76 Revision SHORT PLAT 63Short Plat AmendmentI$576.006$11.52$10.00$597.52 Short Plat Approval, Final 64I$960.0010$19.20$10.00$989.20 for 3-9 lots 65Short Plat ExtensionII$288.003$5.76$10.00$303.76 Short Plat Preliminary - 2 lots. Note: Final Plat fee included in these 66II$576.006$11.52$10.00$597.52 fees. Short Plat, Preliminary - 3 - 9 lots. Will also need 67II$3,456.0036$69.12$10.00$3,535.12 to pay Short Plat Final fees. City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 UNIT LOT SUBDIVISION Unit Lot subdivsions less than one acre Note: Final Plat fee included in 68II$576.006$11.52$10.00$597.52 these fees. Alterations of previous ULS follow a short plat alteration fee If a public hearing is 69III$4,224.0044$84.48$10.00$500.00$4,818.48 requested under RCW 58.17.095(3). Unit lot subdivisions one acre or greater. Note: Final Plat fee not included see Line 71. 70III$4,800.0050$96.00$10.00$500.00$5,406.00 Alterations of previous ULS follow a subdivsion plat alteration fee. Final Unit Lot Subdivision 71I$960.0010$19.20$10.00$989.20 TINY HOUSES ON WHEELS Tiny House on Wheel Community (requires Conditional Use Permit, see #9 Major CUP + Binding Site Plan or Unit Lot Subdivision) Tiny House on Wheel Placement Permit (as 72IA$288.003$19.20$310.20 ADU or in a Community) City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 SIGN PERMIT Sign Permits (Note: if in Historic District, Design 73I$96.001$5.00$4.75$105.75 Review is also required) 74IA$192.002$5.00$9.50$206.50 Departure Permanent Seasonal Temporary Sign 75I$96.001$5.00$4.75$105.75 Departure (up to 9 months) Temporary Sign I$48.000.5$5.00$3.00$56.00 76 Departure (15 days or less) Sims to Kearney LIS (Local Information Sign) Project and M.I.S. 77I$96.001$5.00$0.00$101.00 (Merchant Information systems) program - Annual fee 78Sign Variance II$288.003$5.76$10.00$303.76 STREET VACATION Street Vacation (A ppraisal Deposit to be made by separate check and 79V$576.006$11.52$10.00$597.52 receipted in Finance w/cover memo. Proceeds to be used to pay for appraisa l.). TEMPORARY USE 80Temporary UseI$144.001.5$5.00$7.25$156.25 Temporary Use re- 81I$96.001$5.00$4.75$105.75 established from prior year, no change Street Vendor – 82$96.001$5.00$4.75$105.75 **Plus annual permit fee of $350.00 City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 TREE CONSERVATION Tree Conservation 83 Permit Approval: Affecting 40,000 square 84II$192.002$5.00$9.50$206.50 feet land area or less Affecting in excess of 40,000 square feet land 85 II$480.005$9.60$10.00$499.60 area but not exceeding five acres Affecting land area of II$960.0010$19.20$10.00$989.20 86 five acres or more Tree Removal - Forest Practice (Combined with statement of intent not I-A1 87$96.00$5.00$4.75$105.75 to convert commercial forest lands PTMC 19.06.060 E) Tree Permit/Plan - Minor I-A2 88Modification to $192.00$5.00$9.50$206.50 Approved Tree Removal - Written I-A1 89$96.00$5.00$4.75$105.75 Exemption VARIANCE Variance, major - (new buildings). NOTE: this is not a Shoreline variance. III25$500.00 90$2,400.00$48.00$10.00$2,958.00 See Variance definition in PTMC 17.08.070. City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Variance, minor (existing buildings). See Minor II7 91$672.00$13.44$10.00$695.44 Variance definition in PTMC 17.08.070. WIRELESSFACILITY I3 92Wireless Facility$288.00$5.76$10.00$303.76 II10 93Wireless Facility$960.00$19.20$10.00$989.20 94Wireless FacilityIII$4,320.0045$86.40$10.00$500.00$4,916.40 ZONING / CODE REVISIONS Zoning/Land Use Code Text Revisions - NOTE: 95v10 $960.00$19.20$10.00$989.20 applicant must also pay for SEPA PART B - SEPA 96SEPA Addendum $384.004$7.68$10.00$401.68 SEPA Checklist review for short subdivisions and other exempt projects, if DSD Director believes 97$96.001$5.00$4.75$105.75 may include non-SEPA exempt actions ($ to be credited) SEPA Environmental Type III parent 98$1,536.0016$30.72$10.00$1,576.72 Checklist Threshold file Determination, Major SEPA Environmental Type I or II 99$768.008$15.36$10.00$793.36 Checklist Threshold parent file Determination, Minor SEPA Environmental Impact Statement (EIS); 100$960.0010$19.20$10.00$989.20 see PTMC 19.04 Article IV. (plus consultant costs.) City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 PART C - LAND USE NOTCING FEES Noticing is based upon Second the Highest permit type Notice - SEPA Paper Third (in Part A) and whether Notice Board Notice - Threshold Notice - MailingTotal or not SEPA is required Deposit NOADeterminatioHearing (Part B). n Type IA/ I typically no 101$0 $0.00$0.00$0.00$0.00 notice unless, see below Type IA, I (involving multifamily design review 5-9 units, R-III Cottage Housing, or 10230 50$150.00$75.00$100.00$355 $375 SEPA) (If SEPA is not required or if Optional DNS process is used, Waive $100 Second Notice) 10330 50$75.00$105 $125 Type II Type II (involving shoreline permits, cottage housing, short subdivision or SEPA) (If 10430 50$150.00$75.00$100.00$355 $375 SEPA is not required, or if the Optional DNS process is used, Waive $100 Second Notice) City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Type III (includes NOA, SEPA Threshold, Hearing Notice) (If SEPA is not 10530 50$150.00$75.00$100.00$100.00$455 $475 required, or if the Optional DNS process is used, Waive $100 Second Notice) Noticingisbasedupon 2nd Notice - the Highest permit type Paper SEPA Third (in Part A) and whether Notice Board Notice- MailingThreshold Notice- Total or not SEPA is required Deposit NOADeterminatioHearing (Part B). n 106$0 $0.00$0.00$0.00$0.00 Type IV 107Type V - Site Specific30 50$150.00$75.00$100.00$100.00$455 $475 108$0 $150.00$0.00$100.00$100.00$350.00 Type V – General Type V- Street Vacation 10930 50$150.00$25.00$205 $225 SEPA Addendum 110$75.00$100.00$175.00 requiring notice Additional Notice and publication - required by 111$0.00 changes initiated by applicant PUBLIC WORKS - ENGINEERING & INSPECTION FEES Project Review of Land $96.001 112Use Permit Applications STREET / SITE DEVELOPMENT PERMIT (SDP) 113Permit Fee$288.003$5.76$10.00$303.76 Plan Review (plus $96/hr 114$384.004$384.00 over four hrs.) City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 2% of Inspection Fees (the estimated 115engineer of record shall project provide a cost estimate) costs MINOR IMPROVEMENT PERMIT (MIP) Permit Fee (includes 116$288.002$5.76$10.00$303.76 inspection fee: $96) Re-Inspection for 117 corrections Latecomers Agreement Processing Fee (plus 118$96/hr. over four $384.004$384.00 hrs)(County Recording fees are not included) Inspection not $96.00 1191 specifically listed Plan review for changes $96.001 120 to approved plans ADMINISTRATIVE FEES RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Appeal fee for administrative decision (plus $96/hr over four 121I, I-A, II SEPA$384.004$7.68$10.00$401.68 hrs). (Hearing Examiner fee may also apply - see below) City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Appeal to Hearings Examiner (if the actual cost is less or more the difference will be 121I, I-A, II$0.00$500.00Actual Cost refunded or billed. (Appeal fee also applies - see above) Technical Conference – Public works – If actual staff review time 123$480.005$10.00$9.60$499.60 exceeds 5 hrs., additional staff time will be billed at $96/hr. Technical conference – 124$96.001$96.00 one year extension Variance under PTMC $1,152 12$10.00$23.04$1,185.04 125 Titles 12 and 13 Waiver request under 126$672 7$10.00$13.04$695.04 PTMC Title 12 and 13 Water Reservation – 127$480.005$480.00 County OTHER FEES Additional Inspection 128$96.001$96.00 Fees (per site visit) Addressing (per address $48.000.5$48.00 129 assigned) Accessory Dwelling Unit: 130$0.00 131Address$48.000.5$48.00 132$96.001$96.00 Inspection 133Notice to Title$96.001$96.00 City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Customer Assistance Meetings (CAM) (plus 134$192.002$192.00 $96/hr over two hrs) (5) Director's Interpretation 135$150.00$150.00 136Recording FeesActual Cost Legal Document preparation (minimum 137$96.001$96.00 fee plus $100 per hr for any City Attorney time) Letter to Assessor , Zoning Compliance Letter, or Statement of 138$96.001$96.00 Restrictions (Plus $96/hr. for each additional hour of staff time.) Pre-application, for projects that will require 139I or II$288.003$288.00 Type I or II permits (plus $96/hr over three hrs) Pre-application, for projects that will require 140III$480.005$480.00 Type III permits (plus $96/hr over five hrs) 141Waiver Request (per $288 3$288.00 City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 ENHANCED CAPACITY PERMIT REVIEW Actual cost Shoreline Permit review+ base permit fees Actual cost Critical Area Review+ base permit fees Special Study Third PartyAt cost Actual cost + base Public Works Site Plan permit fees Review STREET USE PERMIT FEES Base Annual Sq Tech Fee Record Fee Renewal Notes Street Use PermitTotal Permit FeeFt Fee2%5% Sidewalk cafes, or similar use where the use is $510.00$2.14$10.20$10.00$530.20 restricted to the applicant or business If use is Annual Renewal Fee for reestablished $170.00$2.14$5.00$8.50$183.50 Sidewalk Cafes with no change City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Tables and chairs only on sidewalk - where the use is open to members of the public without $170.00$5.00$8.50$183.50 restriction (need not be customer of applicant or business) If use is Annual Renewal Fee for reestablished $85.00$5.00$4.25$94.25 Tables & Chairs only with no change Not req. for Planter boxes, short permit renewal $170.00$5.00$8.50$183.50 term, and other itemsif use remains unchanged Streateries when use is restricted to applicant or $2,550.00$8.57$51.00$10.00$2,611.00 business If use is Annual Renewal Fee for reestablished $170.00$5.00$8.50$183.50 Streateries with no change Parklets where use is open to the public without restriction (need $1,700.00$8.57$34.00$10.00$1,744.00 not be customer of applicant or business) If use is Annual Renewal Fee for reestablished $170.00$5.00$8.50$183.50 Parklets with no change SUP Notes City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 require staff review time resulting in a total a cost of review in excess of the base fee. The hourly charge shall be as established by resolution 21-065 and as amended consistent with the Development Services Fee table hourly rate. sidewalks for commercial loading/unloading, construction storage or repair purposes. boxes, that use the street, sidewalk, and/or public right of way for extended periods for newspaper sales or private collection of mail or parcels. permit issuance and annually thereafter with a renewal date of January 1st. FOOTNOTES (1) Should fees or hourly charges be contested by an applicant, the first recourse is with the Department Head. Should the Department Head find that the City acted appropriately and that the allegation has no merit, s/he shall respond in writing to the applicant stating the basis for denial of the claim. This written response constitutes an administrative decision appealable to the Hearing Examiner pursuant to PTMC Chapter 20.01. In the event the (2) Record Retention fee is 5% of the fee rounded to the nearest 25¢ pursuant to PTMC 2.76.031 (3) The City charges $500.00 upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference will be refunded or billed. City of Port Townsend Fee List ~ 2023 (Reso. 19-084) City of Port Townsend, Development Services Department 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 136 (4) For critical areas, development proposals which contain only aquifer recharge areas, frequently flooded areas or seismic hazard areas, the director may waive compliance with the application requirements and delineations requirements of this section and compliance with the performance standards for development contained in PTMC 19.05.060. The director must be satisfied that the performance standards provided for in the individual critical area regulations for a specific environmental category are met and no purpose established under this chapter would be furthered by requiring compliance with application requirements or the performance standards for development. (5) One-half of the base fee may be credited to a subsequent, associated pre-application/land use application if submitted within 12 months of the CAM. Resolution 23-039Exhibit A Page 1 of 4 Public Works Fees Description Charges The following fee schedule is subject to additional charges associated with records retention and technology fees. Certain Fees may be eligible for a waiver according to resolution Bond administration fee(Performance Bonds Only) $300.00 Water Testing fees: $700.00 Pressure (inspector) $320.00 Bacteria (lab) cost plus 10% Any other water quality test administrative fee Limited hydrantuse charge and permit fee under Chapter 13.13 PTMC: Contractors: Permit fee $100.00 Usage fee (bulk water) $8.00/1,000 gallons Cash deposit for meter $300.00 Failure to return meter or damaged meter Up to $1,500.00 Water Service Dig and Tap ¾ “ and 1" – Dig and Tap (Single & Dual Services)(Excl.Meter) $1,800.00 1-1/2" – Digand Tap(Excludes Meter) $2,700 2" – Dig and Tap (Excludes Meter) $3,000 4", 6", 8" – Digand Tap * Water Meters Drop-in 5/8" x 3/4" Meter and Drop-in $450.00 1" – Meter and Drop-in $500.00 1-1/2" – Meter and Drop-in $1,100.00 2" –Meter and Drop-in$1,800.00 Manifold tap * Customer requested downsizing of tap * *Charges based on actual cost established by public works director. Hot taps/main line extensions (Max size 8”. Larger is direct cost reimbursement for tapping company. This fee excludes the price of materials. Applicant supplies all materials.) Main line to main line tap $800.00 Extension of main line * *Charges based on actual costs established by public works director. Resolution 23-039Exhibit A Page 2 of 4 Description Charges Turn-on/shut-off charges:* Working weekdays 8:00 a.m. to 3:30 p.m. at convenience of the city (monthly base fees are still billed while water is turned off) $30.00 After-hours or immediate, emergency turn-on/shut-off charge $160.00 City (except as set forth in Chapter 13.15 PTMC) Turn-on after disconnection due to non-payment: Request for water turn-on must be received along with payment in full of both past-due balance and appropriate turn-on fee. Same Day Service: must be received no later than 2:00pm $75.00 Next Day Service: must be received the day prior to service $30.00 *For the first time turn-on for a new meter installation, the turn-on charge is incorporated within the meter installation charge. For emergency or maintenance purposes only, a customer is allowed to turn-on/turn-off their water on their own with no charge from city. They are responsible for any damage. Removal of water meter (Note, discontinuation of service is prohibited unless $60.00 structure(s) is removed from property per PTMC) Water meter testing charge (customer request). If test discloses an error of 10% or greater the fee will be refunded $120.00 Water meter re-read $30.00 Final reading/disconnect $30.00 Returned check charge $25.00 Special review and inspection* *Charges based on service actual cost established by the public works director Personnel Rates: Intergovernmental Rates apply to non-profit and other gov’t agencies. Retail rates shall apply to private individuals or entities Hourly labor and equipment charges shall be billed Intergovermental Rates Retail Rates at current salary with benefits (hourly) (hourly) Personnel (includes overhead): Public works director $70.00 $83.52 Operations Manager $59.00 $83.52 Crew chief/lead equipment operator $57.00 $83.52 Equipment operator $57.00 $82.75 Maintenance personnel $57.00 $82.75 Administrative staff $57.00 $82.75 Engineering Actual Costs Actual Costs GIS coordinator Actual Costs Actual Costs Resolution 23-039Exhibit A Page 3 of 4 Description Charges Equipment Rates: Intergovernmental Rates apply to non-profit and other gov’t agencies. Retail rates shall apply to private individuals or entities Equipment: Operate rates in addition to Intergovernmental Rates Retail Rates w/Operator equipment rates billed at actual costs. w/o operator (hourly) with operator (hourly) Tractor-mounted mower $30.00 $112.75 One-ton truck with utility box $15.00 $97.75 John Deere grader $110.00 $192.75 John Deere loader $90.00 $172.75 Street sweeper $115.00 $197.75 5-yard dump truck $40.00 $122.75 10-yard dump Truck $100.00 $182.75 Street roller $30.00 $112.75 John Deere backhoe $40.00 $122.75 Ingersoll-Rand compressor $20.00 $102.75 Vactor sewer jet and truck $140.00 $222.75 Sewer Inspection Camera $118.00 $200.75 Excavator 60.00 $142.75 Kick off broom 40.00 $122.75 Peanut roller 25.00 $107.75 Chipper 68.00 $150.75 Bucket Truck $40.00 $122.75 Patch Truck $40.00 $122.75 Trailer $20.00 $112.75 F-550 $40.00 $122.75 Ford Ranger $10.00 $ 92.75 Sims Way Banner (Weekly Rate) $150.00 First Time Permit Fee $35.00 Repeat Permit Fee (Subsequent) $10.00 Upper Sims Way Banner - PUD approval req’d. Weekly Rate for up to 3 Banners $90.00 For Each Additional Banner (Weekly Rate) $30.00 each First Time Permit Fee $35.00 Repeat Permit Fee (Subsequent) $10.00 Resolution 23-039Exhibit A Page 4 of 4 Description Charges Septage collection charge at the City Compost Facility 15 cents per gallon* Yard Waste Min. Tipping Fee Set by Jeff. Co. Scale Fee Min. Tipping Fee Low Income Discount Set by Jeff. Co. Yard Waste disposal rate (First 650 840 lbs included in Min Tipping Fee) $48/ton *The city manager shall establish the cost of service with rates not to exceed this maximum (maximum equates to a rate of $36.00 per wet ton). Jefferson County may add an additional charge to cover its administrative, handling, and collection costs as provided by contract with the city. Charge for compost produced at the city’s biosolids composting facility (up to $25.00 per cubic yard 10 yards) (includes state sales tax)* Bulk rate for 10 yards per load or greater $20.00 per cubic yard (includes state sales tax)* *The city manager shall establish the cost of service with rates not to exceed this maximum. Small quantities of waste not included in the septage classification* $25.00 base fee plus $1 per gallon *City staff may require testing prior to accepting waste to ensure the system processes and the quality of compost are maintained. Charge for Department of Health water system evaluation project review and Such amount as required approval fees (WAC 246-290-120 and 246-290-990)* by Department of Health pursuant to WAC 246-290- 990* *The city will make an effort to forward all applications for water system installation, extension, or improvement to department of health in order to minimize charges to each applicant. However, in the event it is not possible to forward more than one application, the applicant will be required to pay this amount in its entirety prior to the city processing any such applications. Charge for Department of Transportation approval pursuant to Chapter 47.32 Such amount as required RCW and Chapter 468-34 WAC by Department of Transportation New utility account set-up charge $10.00 Special utility bill (requested outside of regular billing cycle) $15.00 *Charges based on actual costs of service based on rates contained in subsection 13 of this section. Agenda Bill23-214 Meeting Date: August 21, 2023Agenda Item: VII. Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Carrie Hite, Director of Parks Strategy Date Submitted: August 16, 2023 Departments: Administrative Contact Phone:360-379-2979 SUBJECT: Amendment for the Groundswell Professional Services Agreement for the Envision the Port Townsend Golf Course and Mountain View Commonsproject. CATEGORY:BUDGET IMPACT: $8,000 ConsentResolutionExpenditure Amount: Staff Report OrdinanceIncluded in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: In early 2020, the City Council gave direction to staff to pursue a two-pronged approach to managing the golf course: issue an RFP and enter into a 3-year operational agreement and engage the community in discussion about alternative uses. The Council was given a thorough presentation and discussed a trajectory for the golf course both at the October 12 and November 2, 2020, Council meetings (links below). The City Council was given options to consider for a possible path forward. At the November 2, 2020, meeting the Council unanimously voted to select option 3, with some changes. The final option that was voted unanimously stated, “Authorize the City Manager to pursue continued golf services for 3 years and during this time investigate alternative use concepts for feasibility and develop/refine with the broad community involvement, including the possibility for extended golf use.” In addition, the City Council authorized the issuance of a Request for Proposal and subsequently entered into an agreement for operations with the Gabriel Tonan Golf Shop, Inc.for a term of three years during which time the City would explore alternative uses for the Golf Course. In addition,in 2020the City conducted a public process to adopt a Parks, Recreation and Open Space comprehensive planning element. PROS Plan community engagement results showed limited use of the Port Townsend Golf Course and interest in golf in general. Most vision survey respondents did not have an opinion on the operation, investment, or use of the golf course. For those who did have an opinion, most did not want to make capital investments, set a cost recovery policy, or explore partnership options. For those with an opinion, most did not want the City to stop operating the golf course, but others are supportive of exploring alternative options. While the future and alternative uses of the golf course were not directly sought, ideas and thoughts were nonetheless shared during the Vision and System Plan outreach events. Comments included: Continuing to operate the golf course for golf. Allowing multiple recreational uses on the property (e.g. frisbee golf, foot golf) or other active sports uses that could be accomplished while still having golf on certain days. Repurposing to more active sports and managing as a complex with Mountain View, th especially if active sports are not feasible on other properties like 35 street park. Converting it into a nature park. Surplusing it for non-park uses. Based on the PROS plan results and City Council direction, staff proposed a community process framework to launch a more robust community discussion about the Golf Course and included Mountain View Commons. City Council approved the “Envision Port Townsend Golf Course and Mountain View Commons” framework to launch a community discussion in June 2022 (link below). The City Council was again briefed on this plan and approved an award of bid for a landscape architect firm, Groundswell LLC to assist with the exploration and community discussion for the Port Townsend Golf Course and Mountain View Commons in September 2022 (link below). Since this process has launched, staff has seated a 20-member stakeholder committee, conducted 11 stakeholder meetings, hosted a project launch on-site at the Golf Course and Mountain View Commons implemented two intercept events at Quimper Mercantile and the Food Co-op and met various groups in town, held three open houses, both in person and virtually, and has implemented three online surveys. In addition, there is a webpage dedicated to this project with evolving information, documents pertinent to the properties, the comment log, recordings, agendas and minutes from the stakeholder meetings, comment cards, distribution list sign up and comprehensive information about this process. This website can be visited at www.cityofpt/envision. The City Council received a full briefing on July 17, 2023 and was asked to hear public comment, deliberate, and make a decision on the future of this campus. The City Council decided to task staff to explore one more concept option that included a central park option, a nod to the historic significance of golf, housing along Blaine, and have the landscape architect design one more concept. Staff held another meeting of the stakeholder group to help explore and flesh out this option. This amendment is to compensate the consultant to work with the stakeholders group, draft up another concept, and includes two Council meetings: one to workshop this, and one decision meeting. ATTACHMENTS: 1. Envisioning the Port Townsend Golf Course, A Community Discussion. A Framework. 2 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A/ RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the Amendment for the Groundswell Professional Service Agreement for the Envision the Port Townsend Golf Course and Mountain View Commons Project. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: 3 Envisioning the Port Townsend Golf Course A Community Discussion June 2022 Contents INTRODUCTION.............................................................................................................................................. 3 PROJECT BACKGROUND AND DETAILS .......................................................................................................... 3 Project Scope ......................................................................................................................................................... 3 Community Outreach .......................................................................................................................................... 3 PROJECT AREA4 MILESTONES METHODS ....................................................................................................................................................... 6 TIMING, COMMUNITY ENGAGEMENT, SCHEDULE .................................................................................. 7-10 2 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 INTRODUCTION The Port Townsend Municipal Golf Course was developed in 1904 and includes a regulation-length 9- hole course, driving range, maintenance buildings, and clubhouse with a commercial kitchen for restaurant services, and retail sales. The golf course, once privately owned and operated, was converted to a public course in 1927 and first administered by Jefferson County but is now owned and operated by the City of Port Townsend. The city leases the golf course to a local business for management and operations. When converted to a public course, there were deed restrictions on the property. There is a deed restriction that the largest parcel will be used for municipal purposes only. PROJECT BACKGROUND AND DETAILS Project Scope Port Townsend Golf Club is an aging golf facility located in a small market with a mix of marketable amenities. The most recent study of the golf course was implemented in 2018 by the National Golf Foundation (NGF). The NGF completed the study of the viability of the PTGC and found that the facility is challenged by its declining physical condition and somewhat remote location which limits its potential market support. NGF has estimated that it would cost $935,000 - $1.2M to bring it up to standard to attract more visits and become a viable golf course. The upgrades would include improvements to the irrigation system and pump house, tree and stump removal, purchase of appropriate maintenance equipment, clubhouse repair, and course repair. Based on this analysis, the City Council decided not to pursue the recommendation because of the cost for both the capital and operations. They did authorize the issuance of a Request for Proposal and subsequently entered into an agreement for operations with the Gabriel Tonan group for a term of three years during which time the City would explore alternative uses for the Golf Course. The framework included in this document is for the subsequent community discussion to explore the long-term vision for the Golf Course. This community engagement plan includes securing a landscape architect to assist with concept planning alternative uses. It also includes creating a community stakeholder group and launching four phases of community engagement to envision the golf course. There is an option in phases 3-4 to expand this engagement process to include the Mountain View campus, as it may include complementary uses. Previous Community Outreach The city sought community feedback about the golf course during the Park, Recreation, and Open Space plan update. PROS Plan community engagement results showed limited use of the Port Townsend Golf Course and interest in golf in general. Most vision survey respondents did not have an opinion on the operation, investment, or use of the golf course. For those who did have an opinion, most did not want to make capital investments, set a cost recovery policy, or explore partnership options. For those with an opinion, some did not want the city to stop operating the golf course, but others were supportive of exploring alternative options. In addition to the PROS planning process, staff launched a survey to begin a community engagement process in September 2020. This feedback led to multiple options for the Council to consider. In November 2020, Council unanimously directed staff to enter into a golf operations agreement with a vendor for 3 years, during which time staff would engage the community to explore the feasibility of alternate uses, including continued use for golf. This planned community discussion should take into consideration the long-term assets, the proximity of the Mountain View Campus, and the Mountain View Pool, and the need for a long-term financial sustainability plan. 3 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 PROJECT AREA The options being considered will be limited to the golf course site, including the parking lot, pathways, trails, and clubhouse as depicted on the map (Exhibit 1). A small area within Port Townsend Golf Course, called the Kah Tai Prairie is 1.4 acres and is located in the southeast area of the golf course. The prairie has been the focus of preservation and restoration by the Olympic Chapter of the Washington Native Plant Society since it was recognized as a unique botanical site in 1986. The Kah Tai Prairie is located within the Port Townsend Golf Course and is open to the public to enjoy. The city has an interest in master planning the Mountain View Campus (Exhibit 2) as part of Phase 3 of the community visioning plan. The Mountain View Campus is adjacent to the Golf Course and could have some complementary uses as part of the larger discussion. Exhibit 1: Port Townsend Golf Couse. Operated by Gabriel Tonan Golf Shop, Inc. Also includes a management agreement for the Kah Tai Prairie. Exhibit 2: Mountainview Campus: includes KPTZ, Food Bank, Red Cross, Working Image, Parks and Recreation office, IT, Police Station and YMCA ( operating the pool/gym, some outdoor area). Also includes Dog Park and Pickleball courts. STAKEHOLDERS The citywill recruit and seat a stakeholders committee to help guide the process of public engagement. A more detailed list of stakeholder members, including contact information, will be developed as the project moves forward. 4 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 External: Tenants of Mountain View YMCA Golf Club Stewards of the prairie Park Board Arts Commission Teens from local HS. School District County Hospital District Housing Internal: City Manager Park Board representative City Staff MILESTONES Task Type End Date Owner 6-8/2022 PT RFP and award of bid for Landscape Administrative Architect contractor: RFP, budget, selection/compile stakeholder group 7/22-9/22 PT Phase 1 Community Outreach Focus Groups Develop key criteria/principles Phase 2 Public Outreach Public Involvement 9/2022 PT, Contractor Community Vision/Concept Ideas Evaluate Data, Develop Concept Conceptual Design 10/2022 PT, Contractor options to share with the Community Phase 3 Public Outreach (Evaluate Public Involvement 11/2022 Team Concepts/Options) Gather feedback Evaluate Data, refine the approach Conceptual Design 12/2022 Team Concept draft (s) Final Recommendation: Final draft Public Involvement 2/23 Team with a phased approach, transition plan, costing,and decision making. Final Recommendation City Council City Council 3/23 Team Study Session 5 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 METHODS FOR OUTREACH The project manager will use the following methods to ensure all stakeholders are reached, informed, and engaged. DIGITAL PRINT/GRAPHICS INTERACTIVE Create web content Flyer Task Force with an updated Fact Sheet/Brochure Established Meetings process. Ads Board/Commissions eNews or designed PT Leader Interest Groups email Radio show Intercept events Social Media Direct Mail Stakeholders Video/Photography Signage/Posters Event/Promotion Poll or survey Hard copy survey Open House Media Release In-person ____________ poll/survey KPTZ Calendar Online Questionnaire Public Meetings Farmers Market KEY MESSAGES Currently, most expenses associated with the management of the golf course reside with the leaseholder as a part of their business operations. A large part of the maintenance is performed by volunteers. The City still retains responsibility for all capital needs, building maintenance and irrigation repairs to main lines (~$8,000/year), and irrigation water costs (~$15,000/year). In addition, the irrigation system would need to be replaced. This is part of the recommended capital improvement costs. The City does not have a source of funding to pay for the capital improvement needs ($935,000- $1.2M) identified in the most recent analysis. It is not financially sustainable for the City to continue to subsidize the golf course. In addition to the financial implications, it is often a best practice to explore the highest and best use of the land. It poses an opportunity cost if there are alternative uses that may better serve the wider community. If alternative uses are explored, the capital and operational costs of any alternate uses need to be considered as well. The study, a Business Analysis of the Port Townsend Golf Club, was completed in 2019 and showed that continuance as a golf course into the future. PROS Plan community engagement results showed limited use of the Port Townsend Golf Course and interest in golf in general. Most vision survey respondents do not have an opinion on the operation, investment, or use of the golf course. For those who do have an opinion, most do not want to make capital investments, set a cost recovery policy, or explore partnership options. For those with an opinion, most do not want the City to stop operating the golf course, but others are supportive of exploring alternative options. 6 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 The City signed a lease for the operations of the course until December 2023. At the time the City decided to sign an operational lease through 2023, the City also identified a need to consider whether it should make additional investments in the golf course or identify alternative uses. Port Townsend Golf Club is an aging golf facility located in a small market with a mix of marketable amenities. The NGF completed a study of the viability of the PTGCand found that the facility is challenged by its declining physical condition and somewhat remote location whichlimits its potential market support. As such, the City faces a challenge in continuing to operate the PTGC, and it is only with new investment and a change in operating structure can this golf facility become a sustainable amenity for the City. In summary, NGF believes that the City can improve the operational condition and economic performance of the Port Townsend Golf Club through action on the following NGF recommendations: 1. Make a new investment in the PTGC facility, focusing on improving the condition of the golf course and clubhouse (estimated cost of $1.2million+). 2. Change the operating structure by not renewing the operator lease and committing to a form of City self-operation (possibly with anF&B concession). 3. Hire the appropriate senior staff to manage and maintain the facility, including a PGA (or LPGA) designation for operations oversight and a GCSAA designation for golf course maintenance oversight. 4. Improve the marketing of PTGC, especially in technology, improved website, email program,and direct initiatives with Port Townsend lodging establishments. 5. Commit to a new focus on attracting less-traditional segments into golf (women, kids, minorities, etc.) through enhanced player development programming. Timeline July, August, September:2022: Request for Proposals ( RFP) Landscape Architect, ImplementStakeholder Group, Identify Key Principles August-September 2022: Phase 1-2 Public Outreach, Community Vision, Concept Planning alternates for Golf Course October -November 2022: Phase3 Community engagement about alternate uses of golf course October-December 2022: Alternative concept options January-March 2023: Final planning and decision making 7 ENVISIONING THE PORT TOWNSEND GOLF COURSE May2022 Community Engagement Role of the stakeholders: Regular meeting attendance: stakeholder meetings and public meetings. Listening to what you hear from the community and representing the desire of the wider community in this stakeholder group. Guiding project team (not decision making) Sharing your ideas with the Project team and city Presenting with the project team at Parks Board and City Council meetings Be a facilitator for break-out groups at larger meetings. Lead intercept events as needed. Goals of Phase 1 Community Engagement: Review of PROS plan, Community Strategic plan Facilitate focus/interest groups to develop key criteria/principles to guide the community discussion. Align the key criteria/principles with previous planning efforts, and community discussions. Goals of Phase 2 Community Engagement: Review the golf current status and a most recent study Start the visioning process of what it could be. Pros/Cons of the golf course or repurposing Solicit feedback on a vision LA starts to draft concepts. Goals of Phase 3 Community Engagement: Reflect on 2-3 Concept plans by LA Interactive process, what does the community like, what do they not like. Public input to guide final designs and decide on the golf course. Goals of Final Recommendation Community Engagement: Gather feedback on concept plan (s) Cost out the concept plan Align with Mountain View Campus launch of the master plan Take recommendation to Council Phase 1 COMMUNITY ENGAGEMENT June August 2022 Status Date Task Meetings July- September Stakeholder recruitment and kick-off 2-3 2022 Outreach: press release, radio show, market, distribution announcement, online 8 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 questionnaire, web presence, social media push. Schools, community groups Hold focus groups to identify key principles 4-5 to frame the planning process. Stakeholder review of data and provide 1-2 guidance Brief Parks and Trails Commission 1 Brief City Council 1 PHASE 2 COMMUNITY ENGAGEMENT September November 2022 Status Date Task Meetings September 2022 Stakeholder preparation 1-2 Plan for the first phase of public 1-2 engagement Outreach: press release, radio show, market, distribution announcement, online questionnaire, web presence, social media push. Schools, community groups Public open house #1, virtual open house, 1 in-person, 1 online survey. virtual Stakeholder review of data and provide 1-2 guidance Brief Parks and Trails Commission 1 Brief City Council 1 PHASE 3 COMMUNITY ENGAGEMENT: January March 2023 Status Date Task Meetings October - Stakeholder meeting kickoff of Phase 3 1 November 2022 Stakeholders: Plan for second public 1 engagement Outreach: press release, radio show, market, distribution announcement, online questionnaire, web presence, social media push. Schools, Community Groups Public Open House #2, 1 in-person, 1 virtual Stakeholders: review input and provide 1 guidance Meeting: Parks Board/City Council Study 2 Session Update 9 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 FINAL RECOMMENDATION & DECISION MAKING: April - May 2023 Status Date Task Meetings January -March Stakeholders 1-2 2023 Outreach: press release, radio show, market, distribution announcement, online questionnaire, web presence, social media push. Schools, Community Groups Public Open House #3 Stakeholders review input and final 1-2 concepts, provide guidance Briefing Parks Board 1 City Council briefing and 2-3 discussion/decision 10 ENVISIONING THE PORT TOWNSEND GOLF COURSE May 2022 From:Darryl Hrenko To:publiccomment@cityofpt.us Subject:PDA Date:Wednesday, August 16, 2023 2:38:57 PM CAUTION: External Email OMG!! To quote/paraphrase Susan Powter (1990’s) : “stop the insanity!” The way it works in our house is that if we don’t have the money to buy a new car, take that vacation, build that addition we don’t do it! The PDA is out of control in my opinion (as well as that of most of my neighbors). Plagued by management and money problems they (?) now want more money to.. to .. do what?? Since the City Council formed/created the PDA, why can’t they uncreate it and save the taxpayers a lot of money? Turn the running of Ft Worden over to the state! Darryl Hrenko DRAFT Memorandum of Agreement Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend and Washington State Parks and Recreation Commission Agreement a means for the parties to support the FW PDA in fulfilling its duties and obligations to the Parties herein. The Parties to this agreement consist of: The Washington State Parks and Recreation Commission (State Parks) The City of Port Townsend (The City) Fort Worden Public Development Authority (FW PDA) This MOA is developed and implemented under an agreement of the parties to mutually define the issues described below and for the parties to take specific action steps to: Identify specific issues and areas of mutual concern Describe the desired outcome for each identified issue, and the changes required to achieve the desired outcome based on agreed upon improvement metrics Make recommendations for actions or next steps required to accomplish each action or next step Identify who is responsible for implementing each recommended action or next step Context In late 2021, the City established a financial reporting structure and timeline, which included quarterly and annual reporting, budget oversight, and ongoing financial planning for the FW PDA. Recent staffing and other challenges over the past several months have ability to meet its required financial reporting timelines, including the annual report due three months after the end of the FW PDA fiscal year. The primary goal of this MOA is to create a better understanding amongst the Parties s needs to maintain a sustainable financial position, with the key objective to identify potential fiscal problems in a timely way. Reporting requirements are intended to provide situation by reliably meeting required monthly, quarterly and annual reporting requirements. They are not intended to be punitive or onerous, but rather to give all Parties to this MOA a clear and accurate picture of the FW . Ancillary to the primary goal of this MOA is for the Parties to increase public confidence in the fiscal management July 12, 2023 Page 1 of 5 DRAFT Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend,and Washington State Parks and Recreation Commission Action Items This MOA is intended to establish timelines, in order for the FW PDA to provide its required reporting to State Parks and the Port Townsend City Council and sets forth the following actionsto reach thisoutcome: 1.The City convenes the Financial Oversight Committee (FOC) as the primary financial oversight mechanism. The FOC is comprised of representatives of the Parties to thisMOA. 2.The FOC has agreed that meeting more frequently would help the Partiescollaborate more effectively.Beginning in June 2023, the FOC will meet monthly on an ongoing basis. 3.Once the FOC finds that the financial situation of the FW PDA has stabilized, and quarterly reporting is happening on aregular and consistentbasis, the FOC shall revert backto its original role and meeting frequency. The following detailsa set of initial actions mutually agreed to by State Parks, the Cityandthe FW PDA, as part of their shared fiscal oversight responsibility for the FWPDA. This MOA lists threeaction items: A.Action Item: Providing meeting materials in advance B.Action Item: Monthly reporting and alignmentof reporting dates to other parties C.Action Item: Increase FW PDA Board of Directors to at least 9 members D.Action Item: Create a written business plandemonstrating a path towardsfinancially sustainable operationsof the Fort Worden campus A.Action Item: Providing meeting materials in advance Assigned To: FW PDA and the City Priority High (Critical, High, Medium, Low): The FW PDAmay wish to requestcode modification(s) to change Policy/Legislative Action reporting timing for more efficiency and improved alignment with Required? State Audit reporting requirements. Expected Action Plan Immediate Implementation Date: (Listdate once the action item is implemented and complete for Actual Date Implemented: purposes of documentation of any delay or acceleration of the implementation.) Action Steps: 1.The FW PDA will provide required financial materials one week in advance of scheduled FOC meetings. FOC Meeting dates have been set to align with the cadence of FW PDA Finance Committee and FW PDA Board Meetings. 2.The FW PDAhas requested assistance to create a structured financial statement template that could be easily populated from QuickBooks, the FW PDA financial system of record. State Parks and the City will assess means to assist in providing such a template. 3.The Citywill create a document detailing meeting dates and agreed-upon report due dates through Fiscal Year 2024. Monitoring and Evaluation: TheFOCwill monitor implementation of these action steps and verify thatthe improvement metricsabove havebeen met. Page 2of 5 DRAFT Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend,and Washington State Parks and Recreation Commission B:Action Item: Monthly reporting and alignment of reporting dates to other parties Assigned To: FW PDA Priority High (Critical, High, Medium, Low): Policy/Legislative Action No Required? Expected Action Plan Immediate Implementation Date: (Listdate once the action item is implemented and complete for purposes of Actual Date Implemented: documentation of any delay or acceleration of the implementation.) Action Steps: 1.Based on the action steps for item A above (providing meeting materials in advance) the FW PDA will prepare a report on these required financial reporting and coordinating reporting dates of the (SAO), the City and others for consideration of possible code revisions to achieve better alignment of reporting obligations. 2.To facilitate alignment of reporting dates State Parks and the City (or a third-party agent acting on their behalf), these Parties will be given additional access to financial statements as requested, particularly with an aim to help improve templates and structures. Monitoring and Evaluation: The FOCwill monitor implementation of these action steps and verify that the improvement metrics above havebeen met. C:Action Item: Increase FW PDA Board of Directors to at Least 9 members ActionItem: Increase PDA Board of Directors to at least 9 members Assigned To: Nomination Committee and Port Townsend City Council Priority (Critical, High, Medium Medium, Low): Policy/Legislative Action No PDA required to have board between 7 and 11 (currently at 6) Required? Expected Action Plan August-September2023 Implementation Date: (Listed date once the action item is implemented and complete for purposes of Actual Date Implemented: documentation of any delay or acceleration of the implementation.) Action Steps: Increase the FW PDAboard of Directors size to ninemembers,to help provide continuity of decision-making and effective governance as the organization moves throughtransition and changeover time. The City will call a nominating committee meeting,and the mayor will appoint at least three additional board members. Monitoring and Evaluation: The City isresponsible to recruit and appoint FW PDA Board Members. Improvement Metric and Timeframe: The FW PDA Board will be at nine seatedmembers by December 2023. Page 3of 5 DRAFT Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend,and Washington State Parks and Recreation Commission D:Action Item: Create a written business plandemonstrating a path towardsfinancially sustainable operationsof the Fort Worden campus Consisting of: Anagreed system of cost allocation for sharingutility and maintenance costs among all Fort WordenCampus leaseholders and stakeholders. ActionItem: Awritten two-yearplanfor sustainable financial managementofthe Fort Worden Public Development Authority, in support of the master lease with WA State Parks. FW PDA Board, Assigned To: with input and agreement fromFWCampus Shared Cost Task Force Priority (Critical, High, Critical Medium, Low): Policy/Legislative Action No Required? Expected Action Plan November 30, 2023 Implementation Date: (Listed date once the action item is implemented and complete for purposes of Actual Date Implemented: documentation of any delay or acceleration of the implementation.) Action Steps: bh9: The FW Campus Shared CostsTask Force, consisting of representativesfrom the partners, FW Hospitality, WA State Parks, and FW PDA,was created ata July 9, 2023 meetingof FW PDA leadership, campus partnersand FW Hospitality, specificallyfor the purpose ofdevelopingan agreed-uponmodel for sharing campus utility and maintenance costs. 1.The FW PDA will partner with the FW Campus Shared Costs Task Forceto developa plan for sharing utilitycostsagreed to by campus partnersfor the 2024 calendar year. 2.The FW PDA will partner with the FW Campus Shared Costs Task Forceto developa plan for sharing maintenancecostsagreed to by campus partnersfor the 2024 calendar year. 3.The FW PDA will create a written plandetailing how it plans to sustain itself financiallyover the next two year period(calendar years2024-2025),and deliver that plan to the Cityof Port Townsendand State Parksby November 30, 2023. 4.The FW PDA will partner with WA State Parks to plan and develop aprocess for creating a long-term strategic plan and long term maintenance planfor Fort Worden, with a goal of that planning process starting in early 2024. Monitoring and Evaluation: TheFOCwill monitor implementation of these action steps and verify thatthe improvement metricsabove havebeen met. Page 4of 5 DRAFT Memorandum of Agreement between Fort Worden Lifelong Learning Public Development Authority, City of Port Townsend,and Washington State Parks and Recreation Commission Improvement Metric and Timeframe: By November 30, 2023, the FW PDA will have adoptedwritten agreements for cost sharing of utilities and maintenance costs with the FW Campus partnersand FW Hospitality. By November 30, 2023, the FW PDA will deliver to the City of Port Townsend and WA State Parks a written business plan detailing its plans for financially sustainable operations for calendar years2024-2025. By January 31, 2024, FW PDA and WA State Parks will havemetto develop a process and anticipated timeline for creating a long-term strategic planning effort. Other matters of mutual interest The Parties agree that other matters of mutual interest require additional help and support. These could be incorporatedbymodification ofthis MOAor maybe developedseparatelyto address alignment and resolution to matters of mutual concern to the Parties. These matters include, but maynot be limited to, assistance and support with: Establishing a mutually beneficialworking relationship between the PDA and FW Hospitality Initiatingand actively engaging in a process of long-term strategic planning Developing a team-based approach for grant applications, including monitoring the expenditure of restricted grant funding Establishinga process foropen communication andtimely consultation on future finance measures Establishing a process foropen communicationandtimely consultation on, and establishingfunding for, capital projects and major capital repairs Signatures: ___________________________________________________________________________ David TimmonsJohn Mauro, Mike Sternback Executive Director, City Manager, Deputy Director Fort Worden PDACity of Port TownsendWashington State Parks ___________________________________________________________________________ DateDateDate Page 5of 5 PDA Finance staff are now aware of and committed to meeting this reporting schedule, which I believe will make it much easier for the PDA to fulfill their reporting requirements in a timely way, and allow the FOC to have a timely, accurate view into the PDAs financial condition. This is a very positive step in creating a more collaborative, partnership-based relationship. ,¨¡¡¸ 5±­¤± 7¤­­²³±®¬ City Liaison to Fort Worden PDA Agenda Bill AB23-217 Meeting Date: August 7, 2023 Agenda Item: VIII.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Emma Bolin Date Submitted: July 21, 2023 Department: PCD, Planning Contact Phone: 360-390-4048 SUBJECT: Public Hearing on Ordinance 3320 an Interim Ordinance of the City of Port Townsend Amending Port Townsend Municipal Code Section 17.60.060 Time Limitations for Temporary Uses and Interim Land Use Regulations and Providing that the Interim Regulations, Unless Extended, will Sunset on the Earlier of Six (6) Months from the Date of Adoption of this Ordinance or the Adoption of Regulations that Supersede this Ordinance. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: Council passed an interim ordinance 3291 in 2022 that extended time limitations for temporary uses and interim land use regulations in Port Townsend Municipal Code Section 17.60.060 for a limit of two 180-day extensions. The ordinance has expired, and the temporary housing provider has since utilized the limit of two 180 days extensions. Staff has made progress but requires additional time to process a code amendment that would clarify that the temporary uses are permanent with temporary facilities in order to comply with state law updated through HB 1220, which requires all transitional and emergency housing be allowed within any zones that also allow hotels and single-family residences. Please see the table below for a summary of actions related to this ordinance. On March 14, 2022 City Council tasked the Planning Commission to explore amendments to Ch 17.60 Temporary Uses. Based on the direction with ordinance 3291, the Planning Commission worked the County Planning Commission to prepare consistent codes that would simplify the process for shelter providers in recognition of significant infrastructure investment for these uses. The joint Planning Commissions met on October 19, 2023 and February 2, 2023 to discuss. Consensus was reached on a set of definitions. Staff is in the process of drafting code amendments that will incorporate the new set of definitions and align the City’s code with HB1220. Additionally, staff prepared a building code related ordinance that would clarify temporary housing standards and establish review processes for indigent housing. Staff will focus on the annual Comprehensive Plan amendments due in September. These amendments will concentrate on multifamily density and zoning allowances that will incentivize the build out of these zones. After the amendments are complete, staff anticipates working with Planning Commission on the draft temporary housing ordinance update to complete definition and HB 1220 alignment and also determine facility duration and submittal requirements. There is a temporary housing village in the City that, in order to continue, would need an interim ordinance that would extend the temporary allowance another 6 months. This gives the City time to complete the draft ordinance by the end of 2023. The draft ordinance would treat the facilities as a permanent use, would allow the use in any zones that also allow hotels or single family residences as required by state law (HB 1220), and the temporary housing units would be required to evaluated by new building and safety requirements. The Growth Management Act per RCW 36.70a.390 allows that an interim zoning ordinance, or interim official control may be renewed for one or more six-month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal. The effects of HB 1220 and urgent need for transient and emergency housing is so acute that the state prohibits a community from enacting an interim ordinance that would prohibit building permit applications for or the construction of transitional housing or permanent supportive housing in any zones in which residential dwelling units or hotels are allowed or prohibit building permit applications for or the construction of indoor emergency shelters and indoor emergency housing in any zones in which hotels are allowed. Staff recommends this interim ordinance to ensure that we can continue allowing these housing types and develop the ordinance recognizing these uses. ATTACHMENTS: 1. Ordinance 3320 2. Ordinance 3291 3. Joint City/County Planning Commission meeting materials CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Move to waive Council Rules and approve Ordinance 3320 an Interim Ordinance of the City of Port Townsend Amending Port Townsend Municipal Code Section 17.60.060 Time Limitations for Temporary Uses and Interim Land Use Regulations and Providing that the Interim Regulations, Unless Extended, will Sunset on the Earlier of Six (6) Months from the Date of Adoption of this Ordinance or the Adoption of Regulations that Supersede this Ordinance. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance 3320 Other: Ordinance 3320 Page 1 of 2 Ordinance 3320 AN INTERIM ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING PORT TOWNSEND MUNICIPAL CODE SECTION 17.60.060 TIME LIMITATIONS FORTEMPORARY USES AND INTERIM LAND USE REGULATIONS AND PROVIDING THAT THE INTERIM REGULATIONS, UNLESS EXTENDED, WILL SUNSET ON THE EARLIER OF SIX (6) MONTHS FROM THE DATE OF ADOPTION OF THIS ORDINANCE OR THE ADOPTION OF REGULATIONS THAT SUPERSEDE THIS ORDINANCE RECITALS: A. Section 36.70A.390 of the Revised Code of Washington authorizes the City Council to adopt an interim regulation for a period of up to six months provided that a public hearing is held within at least sixty days of its adoption. B. The City Council deems it tobe in the public interest to establish interim regulations on allow temporary encampments additional time while the City is exploring housing options . C. On March 14, 2022, Council moved to task the Planning Commission to explore amendments to Chapter 17.60 Temporary Uses. D.On April 28, 2022, the Planning Commission recommended this interim regulation. E. On June 6, 2022, the City Council adopted this interim regulation. F. On January 6, 2023, this interim regulation expired. NOW, THEREFORE, the City Council of the City of Port Townsend ordains as follows: Section 1. Findings of Fact and Conclusions. The City of Port Townsend is facing a shortage of housing options. Tent encampments require significant infrastructure investment. The City Council wishes to extend the time limitations for tent encampments due to the infrastructure investments. Section 2. Port Townsend Municipal Code Section 17.60.060 is amended to read: 17.60.060 Time limitation. A temporary use is valid for up to 180 calendar days from the effective date of the permit; however, the director of the development services department may establish a shorter time frame. The director may grant one extension not to exceed 60 days, upon the applicant showing compliance with all conditions of permit approval. For temporary tent Ordinance 3320 Page 2 of 2 encampments, the director may grant two extensions not to exceed 180 days each upon the applicant showing compliance with all conditions of permit approval. Section 3. Application to Existing Encampments. Any existing and permitted tent encampment may also apply for two extensions not to exceed 180 days each pursuant to this interim ordinance. Section 4. Public Hearing. As provided for in RCW 35A.63.220, a public hearing was held to review the findings and conclusions adopted in this Ordinance. This public hearing was held on August 21, 2023 Section 5.Severability.If any provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances, is not affected. Section 6. Publication. This Ordinance shall be published by an approved summary consisting of the title. Section 7.Effective Date and Duration. This Ordinance shall take effect and be in full force and effect immediately five days after publication. The duration of this Ordinance is 180 days, unless extended, and shall terminate earlier on adoption of an ordinance by the City Council that replaces this Ordinance. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this21stday of August 2023. ______________________________ David J. Faber Mayor Attest: Approved as to form: _____________________________ _____________________________ Alyssa Rodrigues Heidi Greenwood City Clerk City Attorney Joint City & County Planning Commission Meeting Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 AGENDA Wednesday, February 1, 2023, 5:30 p.m. ŷźƭ Ǟźƌƌ ĬĻ ğ ŷǤĬƩźķ ƒĻĻƷźƓŭ ǞźƷŷ ƷĻƌĻƦŷƚƓĻ ƚƩ ƚƓΏƌźƓĻ ƚƦƷźƚƓƭ͵ ŷĻ ƦǒĬƌźĭ źƭ źƓǝźƷĻķ Ʒƚ ğƷƷĻƓķ źƓΏƦĻƩƭƚƓͲ ǞźƷŷ ğ ƌźƒźƷ ƚŅ ǒƦ Ʒƚ ЎЉ ƦĻƩĭĻƓƷ ƚŅ ƷŷĻ ǝĻƓǒĻγ ƭ ĭğƦğĭźƷǤ ƦǒƩƭǒğƓƷ Ʒƚ wĻƭƚƌǒƷźƚƓ ЋЍΏЋЋ͵ You can join this meeting remotely by using the following methods: Zoom Meeting: aĻĻƷźƓŭ L5ʹ ББЏ АЊЉЍ АЋЎЌ tğƭƭĭƚķĻʹ БВЍЎЏЊ ŷƷƷƦƭʹΉΉǒƭЉЋǞĻĬ͵ǩƚƚƒ͵ǒƭΉƆΉББЏАЊЉЍАЋЎЌͪƦǞķўh Бǝ‘œD‘wwDbw9vЊĭЋƉЉ‘5ğķǩЉВ ŷźƭ ƚƦƷźƚƓ Ǟźƌƌ ğƌƌƚǞ Ǥƚǒ Ʒƚ ƆƚźƓ ƷŷĻ ƒĻĻƷźƓŭ ƌźǝĻ͵ —ƚǒ Ǟźƌƌ ƓĻĻķ Ʒƚ ĻƓƷĻƩ ğƓ Ļƒğźƌ ğķķƩĻƭƭ͵ LŅ Ǥƚǒ Ǟźƭŷ tğƩƷźĭźƦğƷźƚƓ Ǟźƌƌ ĬĻ ǒƦ Ʒƚ ƷŷĻ /ŷğźƩ ƚŅ ƷŷĻ ƒĻĻƷźƓŭ͵ Audio-only: CƚƩ ƚƓĻ ƷğƦ ƒƚĬźƌĻ ĭƚƦǤ ğƓķ ƦğƭƷĻʹ њЊЋЎЌЋЊЎБАБЋͲͲББЏАЊЉЍАЋЎЌϔͲͲͲͲΫБВЍЎЏЊϔ I. Call to Order/Roll Call II. Welcome & Introductions III. Observer Comment IV. Temporary Housing Facilities for Unhoused A. Staff presentation 1. Recap and Work Done with Definitions 2. Q/A for section #1 items 3. Building Code Related Points for Temporary Housing 4. Q&A for section #2 items B. Commission Discussion C. Meeting Summary & Follow-up Actions D. Adjournment Joint City & County Planning Commission Meeting February 1, 2023 Tri-Area Community Center STAFF REPORT STATEMENT OF ISSUE: At the February 1, 2023 meeting, will continue their review and discussion of housing planning and policy terms. Our goal is to improve consistency in use of terms between jurisdictions and to better enable housing providers to access competitive financing. BACKGROUND: Housing Solutions Network (HSN) identified the need to revisit certain sections of the county ordinance (Ordinance No. 05-061322, Adopted June 13, 2022). Given that the city, county and OlyCAP use closely aligned definitions, staff realized it would be a good opportunity to review the terminology used to ease project planning, access to funding and clarity for organizations seeking to develop new housing, maintain or improve existing housing or secure funding for the foregoing purposes. A joint meeting of the County and City Planning Commissions was held on October 19, 2022. Meeting materials for the prior joint meeting 101922 Joint PC Meeting Materials ANALYSIS At the October 19, 2022 meeting, staff shared a spreadsheet that outlined nearly 50 terms used in local documents (e.g., ordinances, lease(s)) and in federal and state code. Commissioners asked staff to select the relevant terms for local use and prepare draft definitions for consideration at the next meeting. Staff continued to refine the spreadsheet (Exhibit B, Comparison of Terms). Terms shown in bold/italics were selected by staff for use in the county/city code either as written or modified to reflect local conditions. Staff met several times to discuss which of the definitions aligned for the types of facilities found within our community. In drafting definitions, we endeavored to respond to comments received. Draft definitions are presented in Exhibit C. RECOMMENDATION After listening to a presentation and public comment, Commissioners will discuss the draft definitions. We look forward to your feedback. EXHIBITS A. PowerPoint Presentation B. Comparison of Terms C. Draft Definitions Temporary Housing Facilities Joint Workshop City of Port Townsend & Jefferson County Planning Commissions Wednesday, February 1, 2023 Emma Bolin, Director, Port TownsendBrent A Butler, Director,Jefferson County Judy Surber, City Planning ManagerJoel Peterson, County Planner 1 David Nakagawara, City Building Official Phil Cecere, County Plans Examiner Introduction to second joint meeting We expect to cover: Quick recap of Last Meeting October 19, 2022 Provide Planning Commissions with Update of our work Review Definitions Planning Commission Discussion on material covered February 1, 2023 -Joint Meeting Outcome Consistent Approach between City and County Address Community Concerns Housing Solutions Network comments and other input Feedback from Planning Commissions first Joint Meeting Identify areas that need additional work October 19, 2022, Joint Planning 4 Commissions Meeting Shared Goals a.To facilitate housing of the unsheltered while protecting public health, safety and welfare. b.To extent practical, prepare consistent code to simplify the process for shelter providers. October 19, 2022, Joint Planning 5 Commissions Meeting Terminology Using non-pejorative terms Using terms acknowledged by granting agencies Using terms that will not make people disinterested in accepting services in time of need Using terms consistent with applicable state statutes Safe Sleeping Village"(s); Climate Resiliency Centers 6 Source: NY RISE Healthy Housing and Support Services 7 Work Done Since Last Meeting Methods Located/ compared definitions -federal, state (RCWs, WACs), local Identified where it makes a difference to get a definition right People-centered references & update language Consistency in City and County definitions Definitions specific to grants & agency needs Clarified definitions for different shelter types Identified permit types related to different uses Some Housing Types Considered Types Examples Disaster Relief Shelter Red Cross cots in a gym Outdoor temporary facility Fairgrounds-tents Severe weather shelter Indoor temporary facility Tiny shelter village Sacred Heart Shelter - Indoor permanent facility Seattle Mixed permanent facility Caswell-Brown Village Old Alcohol Plant Transitional housing Permit Type Temporary UseConditional Use Provides interim uses without Provides flexibility requiring full compliance accommodate uses appropriate with applicable zoning under certain circumstances but standards inappropriate in the same zone under other Allows seasonal or transient uses not otherwise Addresses Duration permitted. Approved as long as use exists, or may be conditioned to be Expires in 180 days unless time-limited. extended Type II or III Type II Public notice required Permit Paths for Housing Types Type Permit Disaster Relief ShelterNo permit Outdoor temporary facilityTemporary Use Temporary Use Indoor temporary facility CUP Tiny shelter village CUP Indoor permanent facility CUP Mixed permanent facility Transitional housingPermitted akin to apartments Joint Planning Commission Meeting Question and Answers 12 Building-Code Related Points Temporary Housing 1.Construction Standards 2.Distinguish between shelter types 3.Key Attributes of Tiny Shelters 4.Site Standards & Inspections 5.Inspections of Tiny Shelter Units 1.Construction codes and standards for Temporary Housing Facilities Tents none, other than Site standards none other than Site standards Tiny Shelters Construction, Maintenance and Site Standards 2. Tents and RVs are constructed in a factory Tiny Shelters are built by hand on site or off site Tiny shelters require a set of construction standards 3.Tiny Shelters Key Attributes Constructed, often using skilled volunteer help, not in a factory Minimum safe building and energy codes standards, e.g., Smoke/CO detectors, Egress, Finishes, Ventilation, Heating Anticipates usable life < Code built building Defines structure life Inspections Construction/installation Relocation Extensions 4.Site Standards-Inspections Inspections (annual) required for Temporary Housing Sites: Common Buildings (kitchen, laundry, bathing, restroom facilities Setbacks, fire lanes & access, egress, smoking, etc. Fire extinguishers, knoxbox, other fire safety site features Any other Land Use Permit conditions Parking Screening/Fences Signage Landscaping, if applicable 5.Inspectionsof Individual Tiny Shelter Units Maintenance of life safety features Maintenance of interior finishes and general weather- proofing Maintenance of structural integrity Responsible party and frequency of inspections to be determined 19 WAC 51-16-030 Exemptions for Indigent Housing Guidelines Exemptions from Building Code WAC 51-16-030 Next Steps Return to Planning Commissions for Review of whole ordinances as revised Duration of Facilities Submittal Requirements Joint Planning Commission Meeting Discussion 21 22 Adjourn DRAFT DEFINITIONS TypeDraft DefinitionExampleCityCountyNotes/Discussion items Disaster reliefEmergencyshelter -means a Cots in a Current:Permitted in Current:Code is silent. 1. facility that provides housing for individuals and gym Residential zones and Allowed emergency 2. families in the suddenevent of andeclaredP-Iuse in all zoning emergencynaturaldisaster or an immediately districts as needed.declared disaster emergencies. hazardous situation as determined by local, Conditional in P/OS, 3.W. Bence, sometimes a small apartment fire state or federal governments. Emergency P/OS(B)Propose: shelters organized by the American Red Cross Discussion: Emergency Disaster relief shelter, to provide disaster relief shall be permitted Propose: 1.City: Remove limit for up to 6 people for emergency shelters in residential Red Cross or similar. No permit is outright in all zoning districts.Permit outright in all zones? Is it appropriate in all zones? required to initiate response. zones Propose "Emergency outdoorshelter" means a Fairgroun Current:Temporary Current:CUP in 1.Based o facility on a site owned or controlled by a ds Use residential zones only sponsor with services supervised by a managing campgroDiscussion: agency, that provides a temporary shelter for und was Propose: Temporary Propose:CUP in all 1.For County Planning Commission, should staff explore if Temporary Use code individuals or families who are currently used for Usezones, which meet could be modified to include this type as an option and make modification in homeless. EOS may include a combination of period of provisions of JCC housing section of code? tents, tiny shelters, communal structures (e.g., time but 18.20.385. Emergency outdoor shelter (EOS) bathroom/shower/kitchen) and a limited improve transitionalfacility by a provider number of RVs/trailers. An emergency shelter ments to No permits are may not require occupants to enter into a lease situation currently required for Temporary use -very little or an occupancy agreement. Emergency shelter were some uses by religious infrastructure investment in the site. facilities may include day and warming centers needed.institutions Primarily temporary structures. that do not provide overnight ___(camping/safe parking). accommodations.For facilities offering Caswell- Brown Village Ord. 05-0613 2 -"Temporary tent facility" ___ means a temporary housing facility for unhoused people that is composed of tents or other temporary structures, as approved pursuant to JCC 18.20.385 "Temporary tiny shelter village" means a Current: treated as a County is not bound by 1. Based off JCC 18.20.385 (Ord. 05-0613- temporary housing facility for unhoused people Pettemporary tent HB1220. 2. Prescriptive/Performance standards may apply that is composed of purpose-built tiny Place encampment 3. Facility could evolve into permanent structures overtime structures shelters, as approved by the requiring a County may be bound 4. administrator, on a site permitted by the temporary use by rural density for affordable housing department pursuant to JFF18.20.385 PTMC 16. permit constraints. 5. From Building code perspective- if use is permanent, the structures should be. Temporary tiny structures shelters for Otherwise need to monitor and enforce. Temporary Tiny shelter village. unhoused people are typically less than 200 Propose: New Public purpose facilities 6. County code originally listed as a Temporary Use. May have common use structures square feet and easily constructed and moved definition. are allowed in all 7. County is using the public purpose use which is allowed in residential zoning. (e.g., bathroom/shower/kitchen) to various locations. For the purposes of JCC residential zones. 8. Comp Plan Periodic Update requires inventory of sufficient capacity of land for 18.20.385, PTMC 16, temporary tiny structures CUP housing including emergency housing and emergency shelters (HB1220). In recognition of the substantial shelters are not dwelling units for purposes of in any zone where investment, consider as a permanent Chapter 15.05 JCC, PTMC*16* motels/hotels shelter under RCW 36.70a.070(2)(a)(ii). facility, subject to inspections. (HB1220) 9. City is bound by density limitations, but dependent on zone. or where residential dwelling units are Discussion allowed 1. What type of CUP conditions are appropriate? (e.g., staff recommends periodic inspections) 2. Should CUP expiration vary by zone? For example, longer term in Commercial/Industrial, shorter in residential. Caswell Current: not Current: CUP 1. Based off JCC 18.20.385 (Ord. 05-0613- "Indoor/outdoor transitional housing A permanent facility that allows a Brown addressed. combination of facility types: 2. Proposing as a conditional use with specific performance standards A transitional facility (as defined in this Propose: CUP Propose: CUP 3. Building standards depend on whether it is permanent or temporary structure. section) consisting of a mix of temporary Combination site: indoor congregate and permanent structures shelter; tiny shelters Discussion: (wooden/Pallet?); safe parking, RVs. Њ͵ or amendment for permanent use. Temporary uses help with burdens experienced Some temporary, some permanent by neighboring parcels. May assist with GMA/density compliance because structures. Temporary housing facility" means a facility reate a de-facto zoning change, if not otherwise allowed or zoned for that use. providing temporary and permanent Evolves overtime CUP includes housing accommodations pursuant to JCC phases to allow for financing to be Ћ͵ Help brainstorm definition for this type of facility. I{b ĭƩźƷźĭźƭƒ ƷŷğƷ 18.20.385. Temporary housing facilities procured ƷĻƒƦƚƩğƩǤ ŷƚǒƭźƓŭ ŅğĭźƌźƷǤ ğƓķ ƷĻƒƦƚƩğƩǤ ƷĻƓƷ ŅğĭźƌźƷǤ ķźŅŅĻƩĻƓƷźğƷĻƭ include temporary structures as defined in ƷƩğƓƭźƷźƚƓğƌ ǝƭ͵ ĻƒĻƩŭĻƓĭǤ ŅğĭźƌźƷźĻƭ ğƓķ ƷŷĻ ƭŷĻƌƷĻƩ ƷǤƦĻƭ ğƓķ ƌĻƓŭƷŷ ƚŅ JCC 18.10.200 and may also include a safe May need subsidizes over time for ƭƷğǤ Ǟŷźĭŷ ƌĻğķƭ Ʒƚ ƌğĭƉ ƚŅ ĭƌğƩźƷǤ ŅƚƩ ĻŅŅĻĭƷźǝĻ ƭĻƩǝźĭĻ ķĻƌźǝĻƩǤ͵ /źƷǤ t/ parking area and common use structures. O&M ƩĻĭƚƒƒĻƓķĻķ ŅƚĭǒƭźƓŭ ƚƓ ƭźƷźƓŭ ğƓķ ķǒƩğƷźƚƓ ƚŅ ƷŷĻ ƭźƷĻ͵ means A Winter Current:May be Current: Not currently Warming permitted as a covered by code. 1. temporaryindoorfacility on a site owned or shelterConditional Use in 2.Effective September 30, 2021, a city shall not prohibit indooremergency shelters controlled by a sponsor with services specified zones Propose:add to and indoor emergency housing in any zones in which hotels are allowed, except supervised by a managing agency, that provides Mobile (Minor CUP with Temporary usesin such cities that have adopted an ordinance authorizing indoor emergency a temporary shelter for individuals or families MASH notice, if in existing shelters and indoor emergency housing in a majority of zones within a one-mile who are currently homeless. Emergency shelter unitbuilding)proximity to transit. Reasonable occupancy, spacing, and intensity of use may not require occupants to enter into a lease Emergency Indoor Shelter Severe requirements may be imposed by ordinance on permanent supportive housing, or an occupancy agreement. Emergency shelter weather shelter Propose: Temporary transitional housing, indoor emergency housing, and indoor emergency shelters facilities may include day and warmingclimate use (would be to protect public health and safe. resilience center, severe weather centers and allowed in any zone 3.W. Bence - Federal/state language is temporary on-site hygiene centersthat do not that also allows shifting in that direction. provide overnight accommodations housing or hotels, per Note 2) or byDiscussion: religious org.1.Are these best permitted as a Temporary Use or CUP? 2.Does Planning commission wish to extend this to other zones, C-I, CII(h), open space, and M zones)? 3.Does Day and Hygiene Center fit here or are they different? Day and Hygiene Centers, which provide a place to rest during the day and a place to tend to basic needs like using the restroom, showering and doing laundry because GMA definition of indoor shelters includes that of day and warming centers. Emergency IndoorHousing facilitymeans American Current: Code Current:Not addressed 1. TemporaryAnindooraccommodationsfacility Legion inconsistent directly.2.Term needs to differentiate from disaster shelter. on a site owned or controlled by a sponsor with Shelter3. services supervised by a managing agency, for Proposed:CUPPermitted under Public individuals or families who are homeless or at in any zone wherePurpose Facilityresi-H, CIII imminent risk of becoming homeless that is motels/hotels or 4.City must allow wherever Residential, or hotels are allowed (HB1220). intended to address the basic health, food, where residential Propose: Add to clothing and personal hygiene needs of dwelling units are housing codeDiscussion: individuals or families.Emergency housingallowed or by 1. Should this be allowed as a Permitted use in some zones/CUP in others? Emergency indoor housing facilities may or may religious org in any Emergency Indoor Housing not require occupants to enter into a lease or zone, or perhaps an occupancy agreement.outright in some zones Safe Parking Current:Not Current:County Vehicle resident safe parking programs allow people living in vehicles to park in off- addressed in PT decided to not add street parking lots, which can be safer for them than parking on the street. code, Default to specific regulations to Statethis type of use. Typically occurs at religious institution sitesstate WAC prohibits unnecessary regulation by local jurisdiction Propose:Not Propose:Not proposing to address. proposing to address. Transitional Housing Transitional housing means a facility that Old Current: not Current: CUP (see note 1. Definition from Caswell- Brown Lease provides housing and supportive services to Alcohol specifically addressed 2) 2. A code city shall not prohibit transitional housing or permanent supportive unhoused persons or unhoused families for up Plant housing in any zones in which residential dwelling units or hotels are allowed to two years and that has as its primary (HB1220). Reasonable occupancy, spacing, and intensity of use requirements purpose facilitating the movement of homeless Propose: P/CUP in may be imposed by ordinance on permanent supportive housing, transitional persons and families into independent living residential zones and Propose: housing, indoor emergency housing, and indoor emergency shelters to protect and permanent housing. where hotels are public health and safe. allowed. If MF, 3. County currently observes use as public purpose (in Caswell-Brown example), design review required. Housing & Unhoused Policy, Planning and Funding Terminology State statute topicRCWWACOther Affordable Housing & Adults: Persons age 18 and older (however in many cases those age 18-Homeless Housing Adults 24 are still viewed as youth)Task Force, Jefferson County, 2020 -2024 Affordable Housing: This term is used to describe housing, rental or owner-occupied, that isAffordable Housing & affordable no matter what one's income is. The federal government Homeless Housing Affordable Housing considers housing costs atTask Force, Jefferson or below 30% of one's income to be affordable. Expanded definition at County, 2020 -2024 RCW 36.70A.030. Affordable Housing & At-Risk of Homelessness: People who are living in sub-standard, unstable or At-Risk of Homeless Housing unsafe housing. This includes people who are "couch surfing," which means they are staying with family or friends, living in trailers, doubled or tripled up in small Homelessness Task Force, Jefferson apartments or living in unsafe and unsanitary conditions. County, 2020 -2024 Affordable Housing & Basic Shelter: Basic shelters tend to have limited hours and provide services Homeless Housing focused on basic needs and respite from being outdoors, like mats on the floor Basic Shelter and a restroom. A person successfully exits a shelter program when they have Task Force, Jefferson left the shelter to move to a permanent home. County, 2020 -2024 Behavioral Health Advisory Committee (BHAC): Administers the funds coming to Jefferson County resulting from the Washington State legislation sponsored by Senator Affordable Housing & Behavorial Health Hargrove that Homeless Housing authorized Counties to impose a one-tenth-of-one-percent local sales tax to Advisory Task Force, Jefferson fund new mental Committee (BHAC) County, 2020 -2024 health, chemical dependency, (collectively known as behavioral health) and therapeutic court services. Community Action means a nonprofit private or public organization established under the County reporting43.185C.010 Agency economic opportunity act of 1964. the McKinney-Vento Assistance Act (42 U.S.C. 11360(9)), who:Federal Register o Lives in a place not meant for human habitation, a safe haven, or in an (https://www.govinfo. emergency shelter, andgov/content/pkg/FR- o Has been homeless and living as described for at least 12 months* or 2015-12-04/pdf/2015- on at least 4 separate30473.pdf), HUD occasions in the last 3 years, as long as the combined occasions equal at Exchange least 12 months and each(https://www.hudexch break in homelessness separating the occasions included at least 7 ange.info/homelessne Chronic consecutive nights of not livingss-assistance/coc-esg- Homelessness as described.virtual-binders/coc-esg- homeless- less, including jail, substanceeligibility/definition-of- abuse or mental health treatment facility, hospital, or other similar chronic- facility, for fewer than 90 days andhomelessness/) & met all of the criteria of this definition before entering that facility**: orAdult Protective Services Technical family, a minor head ofAssistance Resource household) who meets all of the criteria of this definition, including a Center family whose composition has fluctuated while the head of household has been homeless. Chronically Homeless Person: - A person who: A. Is homeless and lives in a place not meant for human habitation, a safe haven, or in an Affordable Housing & emergency shelter; and B. Has been homeless andliving or residing in a Chronically Homeless Housing place not meant for human habitation, a safe haven, or in an emergency Homeless Person Task Force, Jefferson shelter continuously for at least 1 year or on at least four separate County, 2020 -2024 occasions in the last 3 years where the combined length of time homeless in those occasions is at least 12 months; and C. Has a disability /ƚƒƒƚƓ ǒƭĻ ķĻŅźƓĻķ͵ {ƷƩǒĭƷǒƩĻƭ ǞŷĻƩĻ ƦĻƚƦƌĻ ŭğƷŷĻƩΉǒƭĻķ ĬǤ ƒǒƌƷźƦƌĻ źƓķźǝźķǒğƌƭ ΛĻ͵ŭ͵Ͳ ĬğƷŷΉƭŷƚǞĻƩΉƉźƷĭŷĻƓ ŅğĭźƌźƷǤΜ͵ /ƚƒƒƚƓ ƭƷƩǒĭƷǒƩĻƭ ğƩĻ ƭǒĬƆĻĭƷ Ʒƚ ƭƷƩǒĭƷǒƩĻƭ ĭƚƒƦƌźğƓĭĻ ǞźƷŷ ƷŷĻ ĬǒźƌķźƓŭ ĭƚķĻ͵ Affordable Housing & Continuum of Care (CoC): Continuum of Care is a U.S. Department of Housing Continuum of Care Homeless Housing and Urban Development (HUD) Program to promote community-wide (CoC)Task Force, Jefferson commitment and support to end homelessness. County, 2020 -2024 Continuums of Care: (CoC)- local planning bodies responsible for coordinating the full range of homelessness services in a geographic area, which may cover a city, Adult Protective county, metropolitan area, orServices Technical Continuum of Care an entire state. In order to be eligible for housing restricted to chronically Assistance Resource homeless individuals orCenter families under the CoC program, participants must meet the HUD definition of chronically homeless. Coordinated Entry System (CES): The purpose of a Coordinated Entry Affordable Housing & System (CES) is to provide Coordinated Entry Homeless Housing the quickest access to the most appropriate housing to every household System*Task Force, Jefferson experiencing or at-risk County, 2020 -2024 of homelessness through a standardized assessment and referral process. Affordable Housing & Day and Hygiene Centers: Day and Hygiene Centers provide a place to Day and Hygiene Homeless Housing rest during the day and a place to tend to basic needs like using the Centers Task Force, Jefferson restroom, showering and doing laundry County, 2020 -2024 Diversion: Diversion services offer people experiencing homelessness one- time financial assistance or services to bypass shelter and move directly to housing. Diversion is offered to people who are homeless but have not yet or have just entered the shelter system. These Affordable Housing & programs offer financial assistance and/or case management to find Homeless Housing Diversion creative solutions to the difficulties a person faces. Diversion can help Task Force, Jefferson people reunite with family, mediate with a landlord, or pay rent for a County, 2020 -2024 short time. Diversion services are available from outreach programs, shelters and Coordinated Entry for All (CEA) Regional Access Points. A person successfully exits a diversion program when they use one-time assistance to bypass the shelter and move directly to housing. Dynamic Prioritization: A process that uses prioritization criteria (i.e., Affordable Housing & assessment result, unsheltered status, length of time homeless) to Dynamic Homeless Housing identify the most vulnerable (preferably through a case conferencing Prioritization Task Force, Jefferson process) based on the number of anticipated housing placements across County, 2020 -2024 all resources that will occur in the next XX days. Enhanced Shelter: Enhanced shelters have extended or 24/7-hour service Affordable Housing & and provide many services such as meals, hygiene services, storage, and Homeless Housing Enhanced Shelter staffing to support leaving shelter for permanent housing. A person Task Force, Jefferson successfully exits a shelter program when they have left the shelter to County, 2020 -2024 move to a permanent home. Temporary indoor accommodations for individuals or families who are homeless or at imminent risk of becoming homeless that is intended to 9ƒĻƩŭĻƓĭǤ address the basic health, food, clothing, and personal hygiene needs of 36.70A.030 (as amended by HB1220) individuals or families. Emergency housing may or may not require ŷƚǒƭźƓŭ occupants to enter into a lease or an occupancy agreement (MRSC: Length of stay: Up to 60 days) means a facility whose primary purpose is to provide temporary or Emergency or Emergency housing transitional shelter and supportive services to the homeless in general or 458-16-320 transitional housing to a specific population of the homeless for no more than sixty days. means a project that provides housing and supportive services to Property tax Emergency housing 84.36.043 homeless persons or families for up to sixty days.exemptions and families in the event of a declared emergency or an immediately 9ƒĻƩŭĻƓĭǤ hazardous situation as determined by local, state or federal PTMC 17.08.030 {ŷĻƌƷĻƩ governments. Emergency shelters organized by the American Red Cross to provide disaster relief shall be permitted outright in all zoning districts. A facility that provides a temporary shelter for individuals or families who are currently homeless. Emergency shelter may not require occupants to 36.70A.030 (as 9ƒĻƩŭĻƓĭǤ enter into a lease or an occupancy agreement. Emergency shelter amended by facilities ƒğǤ źƓĭƌǒķĻ ķğǤ ğƓķ ǞğƩƒźƓŭ ĭĻƓƷĻƩƭ that do not provide {ŷĻƌƷĻƩ HB1220) overnight accommodations (MRSC: Length of stay: Typically night by night) "Emergency shelter" means a facility that provides a temporary shelter for individuals or families who are currently homeless. An emergency Emergency shelter shelter may not require occupants to enter into a lease or an occupancy Caswell-Brown Lease agreement. Emergency shelter faciliites may include day and warming centers that do not provide overnight accomodations. means a single person, family, or unrelated persons living together whose adjusted income is at or below thirty percent of the median Exteremely low household income adjusted for household size, for the county where the 36.70A.030 income household household is located, as reported by the United States department of housing and urban development. means a person, persons, family, or families who do not have fixed, Emergency or Homeless regular, adequate, or safe shelter nor sufficient funds to pay for such 458-16-320 transitional housing shelter Homeless MRSC alternative terms means persons, including families, who, on one particular day or night, Re: Property tax Homeless 84.36.043 day or night, do not have decent and safe shelter nor sufficient funds to exemptions purchase or rent a place to stay An individual who lacks a fixed, regular, and adequate nighttime residence; as well an individual who has a primary nighttime residence that is a supervised publicly or privately operated shelter designed to Homeless provide temporary living accommodations, an institution that provides a HUD Glossary of terms temporary residence for individuals intended to be institutionalized; or a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. Homelessness: The experience of an individual or family who is not able to acquire and maintain permanent, safe, affordable, and decent housing. People counted as homeless may be sleepingAffordable Housing & outdoors, in cars, garages or sheds, or other places not meant for human Homeless Housing Homelessness habitation; in temporary facilities like emergency shelters or transitional Task Force, Jefferson housing; in hotels or motels due to lack of alternative adequate County, 2020 -2024 accommodations; or may be sharing the housing of other persons due to loss of housing, economic hardship or a similar reason. means an individual living outside or in a building not meant for human habitation or which they have no legal right to occupy, in an emergency shelter, or in a temporary housing program which may include a Homeless person County reporting43.185C.010 transitional and supportive housing program if habitation time limits exist. This definition includes substance abusers, people with mental illness, and sex offenders who are homeless Houseless: A term being used to describe people who are homeless because the word homeless Adult Protective has taken on a pejorative meaning and automatically disconnects and Services Technical Houseless ostracizes individuals. Assistance Resource Center society even though they do not have a physical space, a house, to live in. means the progression of individuals along a housing-focused continuum Housing continum County reporting43.185C.010 with homelessness at one end and homeownership at the other. for purposes of this section - people experienceing homelessness? Lack Indigent persons the means to attain basic housing? Link it to the WAC? Indoor overnight term used but not defined35A.21.360 shelter means subsidized and unsubsidized rental or owner-occupied housing in Long-term private which there is no established time limit for habitation of less than two County reporting43.185C.010 or public housing years. means income that does not exceed eighty percent of the median Emergency or Low-income 458-16-320 income for the standard metropolitan statistical area in which the city or transitional housing town is located means a single person, family, or unrelated persons living together whose adjusted income is at or below eighty percent of the median Low-income household income adjusted for household size, for the county where the 36.70A.030 household household is located, as reported by the United States department of housing and urban development. means an organization such as a religious organization or other organized entity that has the capacity to organize and manage a homeless outdoor Managing agency Code cities35A.21.360 encampment, temporary small houses on-site, indoor overnight shelter, and a vehicle resident safe parking program. means an organization identified as the manager of a temporary ağƓğŭźƓŭ encampment that has the capacity and expertise to organize and manage PTMC 17.08 ğŭĻƓĭǤ as the sponsor. Ord. 05-0613 2 - "Managing agency" means an individual or organization applying to permit a temporary housing facility under JCC 18.20.385 (2) ağƓğŭźƓŭ (a). Managing agencyies are limited to religious organizations and non-County Ord. ğŭĻƓĭǤ profit agencies. A 'managing agency' may be the same entity as the sponsor. means a single person, family, or unrelated persons living together whose adjusted income is at or below 120 percent of the median Moderate income 36.70A.030 household income adjusted for household size, for the county where the household household is located, as reported by the United States department of housing and urban development. Open Air Shelter Ord. 05-0613 2 - "Operataing Entity" for purposes of the temporary housing facility regulations in JCC 18.20.385 means the sponsor, Operating entity managing agency, and individuals or organizations determined by the County Ord. administrator to be qualified under JCC 18.20.385 (2) (a) to operate a temporary housing facility. Outdoor means any temporary tent or structure encampment, or both.Code cities35A.21.360 encampment Permanent housing is typically the end goal for many shelter and housing Permanent options, and entails an individual owning, renting, or leasing a living Housing space. Many municipalities have subsidized and affordable housing 36.70A.030 (affordable)options to facilitate an easier transition into permanent housing. (MRSC: Length of stay: Indefinite) Caswell-Brown Lease - "Permanent supportive housing" means subsidized, leased housing with no limit on length of stay that prioritizes people who need comprehensive support services to retain tenancy and utilizes admissions practices designed to use lower barriers to entry than would be typical for other subsidized or unsubsidized rental housing, especially related to rental history, crimminal history, and personal behaviors. Permanent supportive housiing is paired with on-site or off- Permanent site voluntary services designed to support a person living with a complex Supportive Caswell-Brown Lease and disabling behavioral health or physical health condition who was Housing experiencing homelessness or was a imminent risk of homelessness prior to moving into housing to retain their housing and be a sucessful tenant in a housing arrangemnt, improve the resident's health status, and connect the resident of the housing with community-based health care, treatment, or employment services. Permanent supportive housing is subject to all of the rights and responsibilities defined in chapter 59.18 RCW. Permanent Supportive Housing: (PSH)- a housing model designed to provide housing assistance (project- and tenant-based) and supportive Adult Protective Permanent services on a long-term basis to people who formerly experienced Services Technical Supportive Assistance Resource Housing McKinney-Vento Act, funds PSH and requires that the client have a Center disability for eligibility. Subsidized, leased housing with no limit on length of stay that prioritizes people who need comprehensive support services to retain tenancy and Permanent utilizes admissions practices designed to use lower barriers to entry than Supportive 36.70A.030 would be typical for other subsidized or unsubsidized rental housing, Housing especially related to rental history, criminal history, and personal behaviors (MRSC: Length of stay: Indefinite) HUDhttps://www .hudexchange.inf Permanent housing assistance (e.g., long-term leasing or rental assistance) o/resource/2033/ Supportive hearth-coc- Housing program-interim- stability. rule/ Rapid Rehousing: a housing model designed to provide temporary Adult Protective housing assistance to people Services Technical Rapid Rehousing experiencing homelessness, moving them quickly out of homelessness Assistance Resource and into permanent housing. Center Continue Religious means the federally protected practice of a recognized religious code cities35A.21.360 organization assembly, school, or institution that owns or controls real property. Religious Land Use and Institutionalized Persons Act, Pub.L. Safe parking programs are designed to provide a safe place for people sheltering in their vehicles to park without risk of a citation. Safe parking 42 U.S.C. § 2000cc et Safe parking code cities35A.21.360 programs offer several on-site services, including restrooms, seq.,Signed into law in handwashing stations, charging stations, and case management services.2000. Prevents local regs. from interfering with religious institution's mission. These shelters are offered when persistently cold temperatures or snow Severe Weather accumulation warrant it. Such shelters are usually staffed by volunteers, MRSC Shelters not paid staff. Length of stay: Overnight or for the duration of the severe weather conditions As used in Chapter 17.60 means: 1. A government entity (e.g., city or housing authority); 2. A religious organization that is recognized by the Internal Revenue Service as exempt from federal income taxes as a PTMC 17.08 {ƦƚƓƭƚƩ religious organization, and that expresses its religious mission, in part, by organizing living accommodations for the homeless; or 3. Nonprofit organization Ord. 05-0613 2 - "Sponsor" for purposes of the temporary housing facility regulations in JCC 18.20.385 means an organization that is: (1) A state of Washington registered not-for-profit corporation and federally recognized tax exempt 501 (c) (3) organization that invites a temporary housing facility to reside on land it owns or leases, or (2) Recognized by County Ord. {ƦƚƓƭƚƩ the Internal Revenue Service a exempt from federal income taxes as a religious organization, which expresses its religious mission , in par, by organizing living accomodations for those experiencing homelessness. *consider adding government entitiy (E.g., county or housing authority) Sponsor means a nonprofit organization which owns or leases dwelling units and has contracts with a recipient to make such units available to Sponsor HUD 582.100 eligible homeless persons and receives rental assistance payments under the SRA component. Supportive service means a person or organization licensed or otherwise qualified to provider or service HUD 582.100 provide supportive services, either for profit or not for profit. provider persons; and (2) Provides appropriate services or assists such persons in obtaining appropriate services, including health care, mental health Supportive services HUD 582.100 treatment, alcohol and other substance abuse services, child care services, case management services, counseling, supervision, education, job training, and other services essential for achieving and maintaining independent living means resume writing, training, vocational and psychological counselling, in re: safe-parking Supportive services or other similar programs designed to assist the homeless into 458-16-320 facility independent living RCW 35A.21.360 means not affixed to land permanently and not using underground Temporary code cities(Code cities) RCW utilities. 36.01.290 (counties) RCW 35A.21.360 Temporary small term used but not definedcode cities(Code cities) RCW house on-site 36.01.290 (counties) Ord. 05-0613 2 - "Temporary housing facility" means a facility providing ĻƒƦƚƩğƩǤ temporary housing accomodations pursutant to JCC 18.20.385. Temporary housing facilities include temporary structures as defined in Ord. 05-0613 2 IƚǒƭźƓŭ JCC 18.10.200 and may also include a safe parking area and common use CğĭźƌźƷǤ structures. means a group of homeless persons temporarily residing in tents or other Temporary tent temporary structures on a site owned or controlled by a sponsor with PTMC 17.08 encampment services supervised by a managing agency. Ord. 05-0613 2 - "includes tents, RV's, tiny shelters and any other Temporary Ord. 05-0613 2 structure designed to provide personal and private shelter to an Structures individual or family." Ord. 05-0613 2 - "Temporary tent facility" means a temporary housing Temporary Tent facility for unhoused people that is composed of tents or other Ord. 05-0613 2 Facility temporary structures, as approved pursuant to JCC 18.20.385 Ord. 05-0613 2 -"Temporary tiny shelter village" means a tempoary housing facility for unhoused people that is composed of purpose-built tiny structures, as approved by the administrator, on a site permitted by ĻƒƦƚƩğƩǤ teh department pursuant to JFF 18.20.385. Temporary tiny structures for Ord. 05-0613 2 ƷźƓǤ ƭŷĻƌƷĻƩ unhoused people are typically less than 200 square feet and easily ǝźƌƌğŭĻ constructed and moved to various locations. For the purposes of JCC 18.20.385, temporary tiny structures are not dwelling units for purposes of Chapter 15.05 JFCC RCW 36.70A.540(4) To provide more affordable housing options, tiny Tiny Home house communities may be part of an incentive program permitted Communities under this section. Tiny homes/houses WAC 51-51IRC Appendix Q https://www.lihihousi **temporary (house cost $4,500); each village has hygiene facilities, ng.org/tinyhouses utility access, and a supportive neighboring community that is actively https://www.lihihousi Tiny house villages engaged in the success of the residents **Seattle permits as interim use ng.org/_files/ugd/892f for up to a year with potential for extensions; no land use permit if 7b_ec5ba0b38c944e8 religious facility 2a7cd4da1a2fcf2e8.pd f Tiny shelters** Transitory ** accommodations means a facility that provides housing and supportive services to Transitional homeless individuals or families for up to two years and whose primary Emergency or 458-16-320 housing purpose is to enable homeless individuals or families to move into transitional housing independent living and permanent housing Transitional housing means a facility that provides housing and supportive servicves to unhoused persons or unhoused families for up to ƩğƓƭźƷźƚƓğƌ Caswell-Brown Lease - two years and that has as its primary purpose facilitating the movement ŷƚǒƭźƓŭ of homeless persons and families into independent living and permanent housing. means a project that provides housing and supportive services to Transitional homeless persons or families for up to two years and that has as its Property tax 84.36.043 housing purpose facilitating the movement of homeless persons and families into exemptions independent living. Transitional County Comp Plan? housing Caswell-Brown Lease - "Unhoused Person" means a person who meets Unhoused person the definition of a homeless person in RCW 36.70A.030 (19) or 42 U.S. Code Section 11302. Unsheltered Homelessness- refers to people whose primary nighttime Adult Protective location is a public or private Unsheltered Services Technical place not designated for, or ordinarily used as, a regular sleeping Homelessness Assistance Resource accommodation for people (for Center example, the streets, vehicles, or parks). means a single person, family, or unrelated persons living together whose adjusted income is at or below fifty percent of the median Very low-income household income adjusted for household size, for the county where the 36.70A.030 household household is located, as reported by the United States department of housing and urban development. Wood sided tent**Campground code? MISC Exemptions from state building code Exemptions 51-16-030 requirements for indigent housing means the vehicle by which competitive grants are awarded by the department, utilizing moneys from the home security fund account, to Homeless housing local governments for programs directly related to housing homeless County reporting43.185C.010 grant program individuals and families, addressing the root causes of homelessness, preventing homelessness, collecting data on homeless individuals, and other efforts directly related to housing homeless persons. E2SHB 1220 (see RCW Indoor emergency shelters A 36.70A.03), RCW 35a.21 Who is served Agenda Bill AB23-218 Meeting Date: August 21, 2023 Agenda Item: X.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Tyler Johnson Date Submitted: August 16, 2023 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: Resolution 23-046Authorizing the City Manager to Execute all Necessary Agreements to Complete the Remaining Water Supply Metering Improvement Project in a Total Amount not to Exceed $400,000. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $400,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 415 Water Sewer CIP SUMMARY STATEMENT: I.Project Purpose The Water Supply Metering Improvements Project will provide Delivery Point Meters on the Olympic Gravity Water System (OGWS) to the two raw water customers: The City of Port Townsend and the Port Townsend Paper Corporation (PTPC). The delivery point meters are required by the Water Supply Agreement to accurately measure water consumption for monitoring PTPCand City of Port Townsend water usage and flowrates. PTPC has maximum and flow and volume limits. Additionally, these meters are used to assess the cost of raw water for PTPC and the City necessary to fund OGWS operations and capitalimprovements. For reference, the water supply agreement completed in 2021 is available on the City’s engage PT website at https://cityofpt.us/engagept/page/water-supply-mill-agreement. This project is executing provisions of the Water Supply Agreement. II.Resolution Request Resolution 23-046 requests an increase in the budget for the completion of the Water Supply Metering Improvements Project. Theproject was advertised in July 2023 and we received three bids. The bids were within 14% from highest to lowest. The apparent low bid was $294,897.30. The construction project has a higher-than-normal degree of risk as water through the OGWS pipeline can only be shut down for a maximum of 48-hours to continue to provide sufficient water for the service area. It is anticipated that construction will require a minimum of two crews working 24-7 to complete the installation of the water meters, flush the transmission line, and restore the flow of water to the City’s Water Treatment Plant. Also, the construction schedule has to coincide with the PTPC annual shutdown in October to minimize impacts and work together to accomplish the meter installations. The project was postponed from 2022 as the PTPC forwent their annual shutdown. III.ProjectHistory a. Past City Council Approvals i. Resolution 21-064: Authorized the City Manager to execute an agreement with RH2 Engineering to design water metering for the Olympic Gravity Water System Pipeline in an amount not to exceed $50,000. ii. Resolution 22-006: Authorized the City Manager to execute all necessary agreements for the purchase and installation of Olympic Gravity Water System raw water meters in a total amount not to exceed $250,000. b. Project Timeline October 2021: RH2 was retained to provide bid-ready design plans and specifications. December 2021: Water Supply Agreement with Port Townsend Paper Corporation Signed 2022: Design and purchase of materials were completed. Construction was deferred to 2023 as PTPC forwent their annual shutdown. July 2023: Project was bid and Interwest Construction Inc. (ICI) was the apparent low bidder with a total bid of $294,897.30. October 2023:PTPC scheduled annual shut-down IV.Project Budget This project uses City funds since the meters will be owned by the City, and it is our way of monitoring usage for the water delivered to PTPC. DescriptionTotal Total Project Budget (2023 Budget p. 87)$ 275,000 Total Expenses to Date: 8/1/2023$ 220,000 Costs Going Forward: • Interwest Construction Inc. Construction Contract$ 295,000 • 10% Construction Continegency$ 29,500 • QCC - Communications Cabinet Installation$ 20,000 • Electrical Contractor$ 10,000 • Staff (Engineering)$ 40,000 Total Future Costs$ 394,500 Total Estimated Project Costs$ 614,500 As shown in the table above, the costs for this project are significantly higher than originally anticipated $250,000 when presented in 2022. Cost increases are due to the following: a. The cost of materials purchased already was approximately $145,000. This reflects massive price increases for materials over the last several years. The meters purchased for this project were $30,000. b. The project ended up being significantly more involved than was anticipated during project budgeting in 2021 given the time restriction challenges and risk nature of the project. For example, the contract has liquidated damages of up to $50,000. These damages are likely factored into bid prices. c. Contractors are very busy, and this job has a non-flexible schedule. d. Engineering costs for the project at $50,000 plus staff engineering time of $40,000. V.Staff Recommendation Staff is recommending the City Council pass resolution 23-xxx, authorizing award of this project and increasing the budget for this projectwhich will be included in supplement #2 withtotal project budget increase of $345,000. Staff cites the following reasons for this recommendation. a. There is really no way to reduce the scope of work; b.The project would likely cost more next year; c. The City Water Utility has ample reserves to cover the increased costs and this project is funded from OGWS account saving years prior to the Water Supply Agreement; d. An accurate accounting of water usage is needed for billing PTPC. Currently, both the City and PTPC use internal metering for billing which is not likely accurate. e. According to the Water Supply Agreement, the meter installation must be done during the annual shutdown period. ATTACHMENTS: 1. Resolution 23-046 2. 2023 Budget Sheet Page 87 (OGWS Master Meters) CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 23-046 authorizing the City Manager to execute all necessary agreements to complete the remaining Water Supply Metering Improvements Project in a total amount not to exceed $400,000. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 23- 046 RESOLUTION NO. 23- 046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY AGREEMENTS TO COMPLETE THE REMAINING WATER SUPPLY METERING IMPROVEMENTS PROJECT IN A TOTAL AMOUNT NOT TO EXCEED $400,000. WHEREAS, the City of Port Townsend has completed a Water Supply Agreement with Port Townsend Paper Corporation that requires new delivery point meters to be installed; and WHEREAS, the project ended up being significantly more involved than was anticipated during project budgeting in 2021; and WHEREAS, there is really no way to reduce the scope of work; and WHEREAS, the project must be completed within a 48-hour window, which increases the risk of the project; and WHEREAS, materials have already been purchased; and WHEREAS, the project will likely cost more next year; and WHEREAS, the City Water Utility has ample reserves to cover the increased costs; and WHEREAS, a budget supplemental will be required; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend authorizing the City Manager to execute all necessary agreements to complete the remaining Water Supply Metering Improvements Project in a total amount not to exceed $400,000. ADOPTED by the City Council of the City of Port Townsend at a meeting thereof, held this 21st day of August2023. __________________________ Mayor David J. Faber Attest: Approved as to form: __________________________ __________________________ Alyssa Rodrigues Heidi Greenwood City Clerk City Attorney 2023 Budget Book - Page 87 of 102 CITY MEETINGS SCHEDULE (This schedule is draft only, subject to change. See City website www.cityofpt.us) Day Date Time Type of Meeting Tentative Agenda Item Location Absent Thurs Aug 17 3:00 Public Art Committee Chambers MonAug 216:00CityCouncil Business Meeting Chambers PW Fee Resolution- Minimum Weight for Yard Waste Master Meter Project award to ICI Construction Public Hearing- Extension of Interim Ordinance 3291 concerning temporary uses & interim land use regulations PDA Public Hearing Consent- LAB Chair Consent- LAB appointment Consent- Authorization to hire an operator at the WWTP for overlap and training in anticipation of retirement of a 30 year employee. Tues Aug 22 4:30 Parks, Recreation, Trees and Trails Advisory Bd. Chambers Wed Aug 23 2:30 Jefferson County Housing Fund Board BOCC Wed Aug 23 6:30 Special Session Planning Commission Chambers Thurs Aug 24 6:30 Planning Commission CANCELED Chambers Mon Aug 28 6:00 City Council Golf Course Tour TBD Mon Sept 4 HOLIDAY-CITY OFFICES CLOSED Tues Sept 5 3:30 Historic Preservation Committee Chambers Tues Sept 5 6:00 City Council Business Meeting Chambers Library Card Sign Up Month Proclamation Stock Accessory Dwelling Unit Structural Plans Funding ndst 2023 2 Budget Supplemental-1 reading Financial Update Presentation Consent- Purchase of Carbon For the Odor Control System at the Wastewater Treatment Plant Wed Sept 6 3:00 Council Infrastructure and Development Comm. Chambers Thurs Sept 7 3:00 Arts Commission Chambers Mon Sept 11 6:00 City Council Workshop Meeting Chambers Wed Sept 13 3:00 Council Culture and Society Committee Chambers Thurs Sept 14 4:15 Civil Service Commission Chambers Thurs Sept 14 6:30 Planning Commission Chambers Mon Sept 18 6:00 Special Session City Council Meeting Chambers Workshop Session on Golf Course Alternative Public Hearing- Comprehensive Plan Amendment- Sims Gateway Plan Wed Sept 20 3:00 Council Finance and Budget Committee Chambers Thurs Sept 21 3:00 Public Art Committee Chambers Thurs Sept 21 5:00 Special Session Intergovernmental Collaborative Port Hudson Group Pavilion Mon Sept 25 6:00 Special Session City Council Business Meeting Chambers Golf Course Decision Tues Sept 26 4:30 Parks, Recreation, Trees and Trails Advisory Bd Chambers Tues Sept 27 2:30 Jefferson County Housing Fund Board BOCC Thurs Sept 28 6:30 Planning Commission Chambers Mon Oct 2 6:00 City Council Business Meeting Chambers Banned Books Week Revenue Estimates including Proposed 2024 Fees Department Budget Requests presentation to Council Public Hearing- Comprehensive Plan Amendment nd 2 reading Sims Gateway Plan Tues Oct 3 3:00 Historic Preservation Committee Chambers Wed Oct 4 3:00 Council Infrastructure and Development Comm Chambers Thurs Oct 5 3:00 Arts Commission Chambers Mon Oct 9 6:00 City Council Workshop Chambers Budget and the 2024 Workplan rd Tues Oct 10 1:00 Library Advisory Board 3 floor Conf Tues Oct 10 3:00 Climate Action Committee Pacific Room Tues Oct 10 3:00 Lodging Tax Advisory Committee (LTAC) Chambers Wed Oct 11 3:00 Council Culture and Society Committee Chambers Thurs Oct 12 4:15 Civil Service Commission Chambers Thurs Oct 12 6:30 Planning Commission Chambers Mon Oct 16 6:00 City Council Business Meeting Chambers Capital Facilities Plan and Capital Budget Presentation Second Reading of 2023 Annual comprehensive Plan Amendments Wed Oct 18 3:00 Council Finance and Budget Committee Chambers Thurs Oct 19 3:00 Public Art Committee Chambers Tues Oct 24 4:30 Parks, Recreation, Trees and Trails Advisory Bd Chambers Wed Oct 25 2:30 Jefferson County Housing Fund Board BOCC Thurs Oct 26 6:30 Planning Commission Chambers Intergovernmental Collaborative Group Update of Engineering Design Standards Jeffco.Housing Fund Bd Records Management Policies Adoption of Shoreline Master Program Update Mountain View Leases (December) Suggestion Board and Workplan Review (Jan, Apr., July, Oct.) Budget Hearings and Adoption (Nov-Dec) Council Committee Reports (April, July, October) Contract Renewals Financial Sustainability Task Force Annual Update to the City’s Comprehensive Land Use Plan