HomeMy WebLinkAbout061223 Special Session City Council Business Meeting MinutesCITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL SPECIAL SESSION BUSINESS MEETING OF
JUNE 12, 2023
CALL TO ORDER/ PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in a Special Session Business Meeting on 12th day
of June 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the
meeting to order at 6:OOpm
ROLL CALL
Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager,
Aislinn Palmer, Owen Rowe, Ben Thomas, and Libby Wennstrom.
Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood ,
Finance and Technology Service Director Connie Anderson , Parks and Recreation
Strategy Director Carrie Hite , and City Clerk Alyssa Rodrigues.
EXECUTIVE SESSION — PURSUANT TO RCW 42.30.110 (1)(G) PERFORMANCE OF A
PUBLIC EMPLOYEE. (APPROXIMATELY 20 MINUTES)
City Attorney Heidi Greenwood stated the Council will go into Executive Session for
approximately 20 minutes pursuant to RCW 42.30.110(1)(g) to discuss the Performance
of a Public Employee.
Council members went into Executive Session at 6:02pm
Council members came out of Executive Session at 6:26pm. No action was taken.
Mayor Faber explained the City Manager Evaluation process and results.
UNFINISHED BUSINESS
Resolution 23-027 Creating the Equity, Access and Rights Advisory Board
City Manager John Mauro introduced Resolution 23-027.
Ms. Greenwood presented Resolution 23-027 Creating the Equity, Access and Rights
Advisory Board which included Council Culture and Society Committee revisiting,
process, identifying barriers to participation, and line in/line out version.
Public Comment:
There was no public comment.
Council discussed liking the changes, being mindful of how the advisory board is
used, application process, timeline, and staff/council liaison.
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Motion: Aislinn Palmer moved to approve Resolution 23-027 Creating the Equity,
Access and Rights Advisory Board Monica MickHager seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Resolution 23-035 Adopting an Equity, Diversity, and Inclusion Statement
Mr. Mauro introduced Resolution 23-035,
Ms. Greenwood presented Resolution 23-035 Adopting an Equity, Diversity, and
Inclusion Stated which included history, process, no changes since April Workshop,
and being included in appropriate locations.
In response to Council's clarifying questions Ms. Greenwood stated the Employee
Personnel Policy Manual is on the website and is a living document.
Public Comment:
There was no public comment.
Discussion ensued around EAR Advisory Board being tasked with updating EDI
statement going forward as well as the requested changes being incorporated well.
Motion: Aislinn Palmer moved to approve Resolution 23-035 Adopting an Equity,
Diversity, and Inclusion Statement Owen Rowe seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
NEW BUSINESS
Fort Worden PDA Annual Report and Response
Mr. Mauro introduced the Fort Worden PDAAnnual Report and Response,
Fort Worden PDA Executive Director David Timmons and Fort Worden PDA Board
Chair David King presented the Fort Worden PDAAnnual Report.
In response to Council's clarifying questions Mr. King and Mr. Timmons explained
the five alterations to Master Lease, sunset provision for cost sharing with parks,
new business model, and insurance policies.
Public Comment:
There was no public comment.
Discussion ensued around next steps, process, City oversight role, corrective action
plan, consistent reporting, collaborative help, desire to have successful PDA,
receiving information in any way possible, PDA being the right size, Ordinance,
Financial Oversight Committee meeting effectiveness, lack of PDA staff capacity,
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and City involvement with Finance and Audit Committee.
Discussion continued around how corrective action plan works, process, importance
of receiving materials in advance, concerns with delay in reporting, combining
Financial Oversight with Finance and Audit Committee concerns, delay in receiving
state and federal money, fulfilling lifelong learning commitment, building repair,
needing more engagement/involvement from State, obligations, and the need of
staff resources for financial reports.
Discussion continued around the proposal, suggestions of conversation first, public
relations standpoint, collaborative effort of correction action plan, setting time and
date, legal obligations, corrective action plan process and timeline, public hearing,
Financial Oversight Committee tasking, PDA critical path, PDA competing priorities,
utilities. Council went on to discuss the date of Public Hearing, term "corrective
action" concerns, communication concerns, due date of next report, information
dissemination concerns, PDA proposal of extending process another three month,
risks of PDA proposal, City's responsibility, scheduling concerns, public perception,
audit issues, and August 21 proposed Public Hearing date.
Motion. Monica MickHager moved to approve set a public hearing to consider a
corrective action plan for the Fort Worden Lifelong Learning Center Public
Development Authority for August 21, 2023. Owen Rowe seconded.
Discussion ensued around potential Public Hearing outcomes.
Vote. motion carried unanimously, 6-0 by voice vote.
Aislinn Palmer abstained due to her leadership role with Fort Worden Hospitality.,
Healthier Together Initiative Briefing
Mr. Mauro introduced Healthier Together Initiative Briefing.
Parks and Recreation Strategy Director Carrie Hite, Opsis Architecture Project
Manager Erica Dunn, and Opsis Architecture Planner/Principal Jim Kalvelage provided
the Healthier Together Initiative Briefing which included Meeting Agenda, Project
Calendar, Site Options, Golf Course Context, Site Selection- Golf Course Update, Golf
Couse Test Fit Diagram, Site Analysis, Community Feedback on Site, Program
Elements, Community Feedback on Program, Program Options, Community
Feedback, Community Concerns, Capital Cost Summary, Shore Aquatics Precedent,
Updated Base Plan (Aquatics)- 29,700sf, and Full Build Out with Cardio/Weights +
Gym- 40,200sf, Site Plan- Base Plan, Expression of Community & Place, Building
Form & Inspiration, Building Form, Natatorium Corner- with Recyclery, and Natatorium
Corner- without Recyclery, Main Entry, Natatorium, Existing Service Providers, Service
Areas, Preliminary Capital Cost Summary, and Preliminary Operational Cost
Summary, Public Funding Considerations, Financial Summary, Tax Burden
Comparisons, and Next Steps.
In response to Council's clarifying questions Ms. Hite and Opsis Architecture explained
survey differences were explained, "none of the above" option, Splash Pad not being
included in estimates, the Y's involvement with layout, they haven't communicated with
Jefferson Transit yet, they are providing a covered bike parking, moving the project to
the corner if Recyclery were to move, what is captured in site work amount, numbers
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for building are square foot, cost main driver on site is parking, both sites are
comparable, the physical therapy lease space changes, believe the consultant used
600k as an average home price, primary service areas, will look into school district
boundaries, affordable housing supposed to be in Concept#1, votes being staggered
and how difficult it is to get two votes passed.
Public Comment:
Scott Walker spoke about rescinding parking rules.
Council discussed Mt. View selection process, dog park at Golf Course, parking,
access from sidewalk, bus stops, and other areas for bikes.
ADJOURN
There being no further business, the meeting adjourned at 9:25pm,
Attest:
Alyssa Rodrigues
City Clerk
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