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Home My WebLink About051523 CIty Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. May 15, 2023 • Attend in person or virtually via computer or tablet at ..c.i,t;);webj,t)aic oX11; enter the 9 digit Webinar ID 242-937-955 • Phone only (muted - listen -only mode) United States: Local Dial In — (360) 390-5064 access code: 706-376-5054 • Live stream (listen only): https:Hcityofpt.us/citycouncil/page/agendasminutesvideos. • Submit public comment emails to be included in the meeting record to: p�qbjjccc�rnrncti;t;. - cily.c ig • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: ctel;ks��:g�..p.c r;;t:.( L Call to Order/ Pledge of Allegiance II. Roll Call III. Changes to the Agenda IV. Special Presentations A. Swearing in of Officer B. Main Street Presentation C. Immigrant Heritage Month V. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. City Staff Response VI. Executive Session — pursuant to RCW 42.30.110 (1)(c) Consideration of the minimum offering price for sale or lease of real estate if there's a likelihood that disclosure would decrease the price (approximately 15 minutes) VII. Consent Agenda Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: March 6 2023, April 10 2023, April 17 2023 C. Authorization for the City Manager to execute a professional services agreement for modernization of the water plan SCADA system D. Authorization to purchase a new Kubota tractor with implements for maintenance and repair of the Olympic Gravity Water System (OGWS) E. Resolution 23-034 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees F. Resolution 23-032 Authorizing the City Manager to Execute all Agreements Necessary to Abate the Evans Vista Site G. Ordinance 3313 An Ordinance Vacating A 24 X 66 Foot Portion of the Cleveland Street Right -Of -Way Between Block 192 and 193 in the Eisenbeis Addition; Establishing Conditions to the Street Vacation; and Establishing an Effective Date VIII. Unfinished Business A. Letter- USDA RD Eligibility Action: Motion to approve the letter as written i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action IX. New Business A. Ordinance 3314 Amending Port Townsend Municipal Code Chapter 10.28 Speed Limits Established by Adding Four New Sections Action: Move to approve first reading of Ordinance 3314 Amending Port Townsend Municipal Code Chapter 10.28 Speed Limits Established by Adding Four New Sections i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action B. Resolution 23-033 Declaring an Emergency, Authorizing the City Manager to Execute an Agreement with RH2 Engineering, Inc., And Authorizing the Application for Loan and Grant Funding for a Water Street Sewer Main Repair Design in an Amount not to Exceed $2,700,000. Action: Move to approve Resolution 23-033 Declaring an Emergency, Authorizing the City Manager to Execute an Agreement with RH2 Engineering, Inc., and Authorizing the Application for Loan and Grant Funding for a Water Street Sewer Main Repair Design in an Amount not to Exceed $2,700, 000. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action C. Ordinance 3315 Related to Building Codes, Adopting by Reference the 2021 Version of the International Building Code, International Residential Code, International Mechanical Code, International Fire Code, International Wildland-Urban Interface Code, Uniform Plumbing Code, Washington State Energy Code (Commercial), Washington State Energy Code (Residential), and Washington State Existing Building Code and Amending Chapter 16.04 of the Port Townsend Municipal Code Action: Move to approve first reading of Ordinance 3315 Related to Building Codes, Adopting by Reference the 2021 Version of the International Building Code, International Residential Code, International Mechanical Code, International Fire Code, International Wildland- Urban Interface Code, Uniform Plumbing Code, Washington State Energy Code (Commercial), Washington State Energy Code (Residential), and Washington State Existing Building Code and Amending Chapter 16.04 of the Port Townsend Municipal Code i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action X. Presiding Officer's Report XL City Manager's Report XII. Suggestions for next or future agenda, regular meeting and/or study session XIII. Comments from Council XIV. Adjourn CITY OF PORT TOWNSEND STATE OF WASHINGTON, ) ) ss. OATH OF OFFICE County of Jefferson ) I, James Berteig, do solemnly swear that I am a Citizen of the United States and the State of Washington; that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington, and will to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the office of Police Officer in and for the City of Port Townsend, Jefferson County, Washington, as such duties are prescribed by law. James Berteig Subscribed and sworn to before me this 7th day of March 2023. Thomas Olson, Chief of Police CityOf port Townsend PROCLAMATION WHEREAS, the history of Port Townsend, just like the history of America, is inextricably interwoven with the lives, hopes, work, ideas, and dreams of all its people, immigrant and indigenous alike; and WHEREAS, immigrants have come here over the years as a refuge from persecution and a place of promise and opportunity, in fisheries, farming, landscaping, trade, business, the arts, tourism, and other areas that support our economy & society; and WHEREAS, the American Dream of freedom, equality, and opportunity of better lives for themselves & their children drives the spirit of immigration, and the presence of immigrants strengthens the American Dream for everyone; and WHEREAS, fear and hatred of immigrants threatens the tapestry of the American Dream; and WHEREAS, individuals & communities interacting, learning, and understanding from one -another is a powerful force in reversing ignorance and prejudice; and WHEREAS, Jefferson County Immigrant Rights Advocates (JCIRA) is a local grassroots organization dedicated to supporting the rights of immigrants and their families through access to legal services, standing witness, family support, community education, and advocacy; and WHEREAS, JCIRA has created this Multicultural Center to be a hub of activities, including cultural events and celebrations, language classes, assistance in navigating social services, providing financial support to those within our immigrant communities, and much more. NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, do hereby proclaim the month of June 2023 as Immigrant Heritage Month in the City of Port Townsend and call upon our residents to celebrate the opening of the JCIRA Multicultural Center as a place of inclusion, advocacy, celebration, and support not just to our immigrant neighbors, but for ourselves as well. David J. Faber, Mayor • Port Townsend Main Street Program—our 501c3 nonprofit was founded in 1985; we are an accredited program with the National Main Street Center and one of 36 programs in WA State. • Main Streets are organized in 4 volunteer committees: Organization (Board), Promotion, Design and Economics • Our mission is to preserve, promote and enhance the historic business districts of Port Townsend. 2023 Board of Directors President - Wendy Duede, - 1st Security Bank Vice President - Melissa Moller - At Large Treasurer -Jen Rubinowitz - Coldwell Banker Best Homes Secretary - Nathan Barnett - Old Consulate Inn, Olympic Peninsula Steam Amber Bartl - The Old Whiskey Mill & Sirens Pub Simon Little - studioSTL Jennifer Wake - Lively Olive Tasting Bar Executive Director: Mari Mullen Program Coordinator: Eryn Smith ptma:instreet.org ptcreativedistrict.org pthistory.com Highlights •We met or exceeded the major sponsorship & event income pals this was rewarding and we got people coming back to events We execeeded our Tax Incentive Program and Membership goals In July, we helped host the Washington. Trust Youth Heritage Project for high school students from across WA. It focused on the history, culture and nature of PT. We received a $15,000 matching grant from ArtsWA for the Tyler Plaza Lighting Project and collaborated with the City on it. 18 volunteers attacked weeding and planting jobs downtown at Farah Day. Notary assisted in Earth Day and fall cleanups. • We coordinated 25 events last year and our volunteers committed over 1260 volunteer hours in service valued at $37,737. Urganization Tax Incentive Program The Bart Townsend Main Street was able to raise $210,000 through the Main Street Tax Incentive Program! Sp far in 2023 we have raised Grants for 2023 In the last month, we have applied for: �� f 1 � • Three grants related to supp�ort of the Creaflve, District, • One economic development ,grant to: create a marketing campaign related to the summer Hood Canal Bridge closures • One place -making grant to make ADA improvements on the east side of Adams Street Park. • One grant for plants for Adams Street Park We participate on the quarterly Lodging Tax Advisory Committee (nonvoting member) and on the Chamber's tourism sustainability task force meetings. We coordinate monthly meetings of our four Main Street committees, the Creative District subcommittee and Soundcheck meetings, and participate in bi-monthly ArtsWA rural coalition meetings, and quarterly and WA State Main Street meetings, The executive director contributed frequent "Perspective" articles in the Port Townsend Leader. This year the Port Townsend Main Street Program made improvements to Adams Street Park/Parklet with, the new plantings and continued weeding and beautification. Thiis is a focus area for Earth, Day, We have applied for a placemaking grant for 2023 improvements to the parklet. We had another successful year with hanging flower basket program. They were the biggest, most beautiful baskets we have ever had! Our new gardener took excellent care of the hanging flower baskets and the downtown raingardens. NMr r . I Buskers on the Block- 8 shows May is ArtWave Concerts on the Dock - 8 shows Uptown Street Fair Soundcheck Music & Arts -1 week of music, arts and culinary events Girls' Night Out Haunted Histories & Mysteries Downtown Trick or Treat Small Business Saturday events Community Tree[ighiting & Santa Visit Annual Member & Volunteer May is Art Wave • r - lI S r • NTU ME OF Concert on th MEM Im 8 full shows of Concerts on the Dock on Thursdays in July & August! Voted Best Dance Venue for the second year in a row by ptown Street f This year marked the 30th Anniversary of the Uptown Street Fair! It was also the kick off event for, the Creative District's flagship Fair event,Soundcheck. SOUNDCHECK If", M mysteries This October event featured Haunted Walks, Paranormal' Investigations, Historic Building Tours and (Psychic Readings. It brought over 270 guests to town, largely from the Seattle area and KOMO TV came to film Haunted Port Townsend. The festivities started at Tyler Plaza under the heated tent with kids' ornament -making with PT Artscape, caroling with Wild Rose Chorale and photo opps and visits with Santa. At dusk, Santa rode the Kiwanis Choo to Haller Fountain to light the community tree. The Holidays in Port Townsend were sponsored by: 6 'Yof RKMOM4griewamerioan TA AMERICAN HOMES F U Q 1) 1 N G IV) N.Tow & Future events Promotion The Chamber invited us to collaborate on a promotion to encoura,qe local shopping and ridership of the new Jefferson Transit Trolley. We gathered prizes, and shored the promotion on our social media and enewsletter. 2024 "Find your Ho In 2'024, we hope to launch a nei —"Find Your Heart in Port Towns blown gloss hearts distributed in hunt. (Some towns do something floats1glass ornaments). Plannin, big effort for Ist quarter next ye Appreciation VIWON, "I I FJ. I I v v "W"I I I 4wIt\ "I 14 ""- zffuel�� The two loan program deadlines are March 15 and Oct. 15. We have received two HUD rewly, t mes = R Fors N am a 3 6r �--* The Creati"V 0 District'. Port Townsenit From: pat vaughan To: nubliccommentC6citvofpt.us Subject: golf course survey Date: Friday, May 12, 2023 2:55:28 PM To Council Members: I have looked at the survey on possible uses of the golf course property several times, and have been unable to complete it. Why? Because it doesn't address the "elephant in the room", the need for affordable housing in our city. The consultants seemed to have missed the most important possible use of this space—for additional housing for the people who work here and want to live here. I saw only a few housing units projected in these alternatives. The area may not be zoned for housing now, but it's the city that designates zoning, and any of these 53 acres could be re -zoned. Leaving additional housing out of the picture and proposing only park -like solutions completely misses the point. Yes, I'd like to see some walking trails and yes, I'd like to keep the pond and the wildflower prairie, but I don't see how creating our version of New York's Central Park is the best use of this entire space. Please don't squander this once -in -a -generation opportunity to do this right. Patricia Vaughan 604 Rose Street Port Townsend, WA Sent from Mail for Windows � � Virus-free.w.w..w av a at c,cbil1] From: J T To: nubliccommentC6citvofot.us Subject: PT Library Policy Date: Sunday, May 14, 2023 2:21:26 PM Port Townsend Library Policy 2023 The recent Port Townsend Library (PTL) policy change regarding a dedicated quiet area raises the question confronting many libraries: is the library primarily an information source or a gathering place like a lyceum? Although the PTL Customer Satisfaction Survey (CSS, Nov 2018) and the PTL Level of Service Analysis by Berk (LOSA, Mar 2019) provide public opinion regarding PTL service, they do not answer the above question which could be resolved by a city wide public opinion survey. In addition, to avoid mission creep, a clear, detailed job description of library services is needed as the following mission statements do not provide enough operational guidance: 1) 29 & 31 Jul 2004: "The PTL serves the community by providing free and open access to information and by promoting books, reading and the quest for knowledge." [Vision 2010 and Beyond] 2) 8 Jan 2014: "The PTL encourages a lifelong love of reading and learning and supports the quest of knowledge, creativity, and adventure by providing free and open access to information and ideas." [ Space, Service Priorities and Policies of Library] 3) 2023: "Uplifting our community through reading, learning, connection, and creativity." [ Strategic Plan 2021 — 2025] For last few years PTL has done a good job keeping the second floor of the library as a designated quiet area for reading and studying reference materials that cannot be removed from the library. The new policy this year no longer provides a designated quiet area. Instead a reduced noise but not quiet area has allowed cell phone call (1 Mar 23), zoom conference (1, 2, 3 Mar 23), tutoring (23 Mar; 4, 26 Apr; 3 May 23), adult — child discussion of a story book (30 Mar 23) and quiet prolonged conversations. Why the new policy? At a 15 Mar 23 meeting library director Melody Eisler said that more meeting spaces are needed and other libraries do not have quiet areas. If you want it to be more quiet use ear plugs. These comments suggest that the PTL is converting to a gathering place without public approval. Several documents indicate that library patrons want a designated quiet area in the library: 1) 5 Mar — 29 Apr 2023: 83 PT residents signed the following petition: "Since reference material cannot be removed from the library, we the undersigned residents of PT request maintaining the library second floor as a quiet area to enable the utilization of information resources." 2) The CSS document (584 replies, 1105 written comments, 95% library card holders) records a number of requests for a quiet area: pg 3: key findings to library improvement include quiet reading/studying spaces; pg 9: library too noisy, not enough quiet spaces to read or do research; pg 14: quiet open reading room is deeply valued by community, not enough quiet spaces, keep reading areas more quiet; pg37: liked reading room/quiet space; pg38: want quiet place to study, sit, and read; pg42: liked library providing a quiet place to read; pg57; close children's room door to reduce noise; pg58: have a designated quiet area; pg65: more quiet spaces, no talk or phones, PTL one of the noisiest libraries the patron has been in; pg66: Quiet in the library. Where is it?; pg76: library too noisy; pg77: not enough reading area. 3) LOSA document (pg 55) noted patrons wanted quiet reading/studying space. 4) Reading and information are repeatedly mentioned as important objectives in the PTL mission statements yet the new PTL policy makes achieving these goals more difficult by eliminating a designated quiet area. A detailed description of PTL services is needed to better track progress towards our objectives. Although the CSS and LOSA indicate the popularity of PTL programs one wonders how many programs and meetings are enough. As one of 9 small regional libraries, PTL ranks #1 in total expenditure per capita ($107 in 2017, LOSA pg 47) and #7 per capita in program attendance (0.75 in 2017, LOSA pg 38). Overall the PTL has done a very good job serving the community but we need to focus our scarce resources. Do we want the library as primarily an information source or as a gathering place like a lyceum? Jim Todd (11 May 2023) PORT TOWNSEND CITY COUNCIL CONSENT AGENDA May 15, 2023 A. Approval of Bills, Claims and Warrants: Vouchers 171950 through 171953 in the amount of $138,140.38 Vouchers 172140 through 172145 in the amount of $294,248.02 B. Approval of Minutes: March 6, 2023, April 10, 2023, April 17, 2023 C. Authorization for the City Manager to execute a professional services agreement for modernization of the water plan SCADA system D. Authorization to purchase a new Kubota tractor with implements for maintenance and repair of the Olympic Gravity Water System (OGWS) E. Resolution 23-034 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees F. Resolution 23-032 Authorizing the City Manager to Execute all Agreements Necessary to Abate the Evans Vista Site G. Ordinance 3313 an Ordinance Vacating a 24x66 Foot Portion of the Cleveland Street Right -Of -Way Between Block 192 and 193 in the Eisenbeis Addition; Establishing Conditions to the Street Vacation; and Establishing an Effective Date Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF MARCH 6, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Regular Business Meeting on the 6th day of March 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:00 p.m. ROLL CALL Councilmembers present at roll call were Aislinn Diamanti, Monica MickHager, Owen Rowe, Ben Thomas, Libby Wennstrom, and David Faber with Amy Howard absent. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood, Director of Finance and Technology Services Connie Anderson, Library Director Melody Weaver, Public Works Director Steve King, Public Works Operations Manager Brian Reid, Chief of Police Thomas Olson, and Acting City Clerk Haylie Clement. CHANGES TO THE AGENDA Mayor Faber noted two proposed additions to the agenda. The agenda was unanimously approved with adding the Mountain View Pool Annual Report to Special Presentations and adding the City Manager Evaluation item under New Business. EXECUTIVE SESSION Council entered into executive session at 6:04 p.m. for approximately 20 minutes pursuant to RCW 42.30.110 (1)(c) To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. Council returned to open session at 6:27 p.m. No action was taken. SPECIAL PRESENTATIONS Reading Month Proclamation Mayor Faber proclaimed the month of March as Reading Month 2023. Library Director Melody Weaver accepted the proclamation and spoke about the 2023 Community Read. Annual Crime and Activity Report Chief of Police Thomas Olson presented the 2023 police department annual report, highlighting crime data, new staff, and operational goals for 2023. City Council Business Meeting March 6, 2023 Page 1 of 4 DRAFT Mountain View Pool - 2022 Annual Report Olympic Peninsula YMCA Chief Executive Officer Wendy Bart provided the 2022 annual update of the Mountain View Pool. COMMENTS FROM THE PUBLIC There were no comments from the public. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 171574 through 171575 in the amount of $1,049.00 Vouchers 171576 through 171641 in the amount of $181,475.80 Vouchers 171570 through 171573 in the amount of $143,781.45 Vouchers 171474 through 171481 in the amount of $213,783.32 Approval of Minutes: February 13, 2023 Joint Workshop Resolution 23-019 Authorizing the changes to the City's Salary Classification Schedule and the Union Wage Scale and Authorizing the Filling of One Position in the City Parks and Maintenance Division of Public Works Within the Available Job Classifications. Motion. Monica MickHager moved to approve the consent agenda. Owen Rowe seconded. Vote. motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Resolution 23-020 Authorizing the Defeasance of the City's Outstanding Limited Tax General Obligation Refunding Bonds, 2012, and Limited Tax General Obligation Bonds, 2017B (Taxable) Director of Finance and Technology Services Connie Anderson presented on the item. The work of the Finance and Budget Committee and staff was reviewed. It was noted that this action will save the city just over $100,000. There was no public comment. Motion. Libby Wennstrom moved to approve Resolution 23-020 Authorizing the Defeasance of the City's Outstanding Limited Tax General Obligation Refunding Bonds, 2012, and Limited Tax General Obligation Bonds, 2017B (Taxable). Monica MickHager seconded. Vote. motion carried unanimously, 6-0 by voice vote. City Council Business Meeting March 6, 2023 Page 2 of 4 DRAFT Ordinance 3305 Related to Library Donations and Amending Port Townsend Municipal Code Section 3.42.070 Library Director Melody Weaver presented on the proposed code amendment. Council and staff discussed the decision to specifically name the Friends of the Library and Library Foundation in the code. It was mentioned that annual updates will likely occur moving forward to keep Council informed and provide exposure to the work of the Friends and Foundation. There was no public comment. Motion. Aislinn Diamanti moved to waive Council Rules and approve Ordinance 3305 Related to Library Donations and Amending Port Townsend Municipal Code Section 3.42.070. Libby Wennstrom seconded. Vote. motion carried unanimously, 6-0 by voice vote. Vegetation Control in Public Right of Ways Public Works Director Steve King made the staff presentation. The location and extent of property owner maintenance responsibilities was reviewed along with types of vegetation control and landscaping in the right of way. Upcoming code updates and next steps related to right of way maintenance was also discussed. There was no public comment. Staff responded to clarifying questions and comments from council. Hood Canal Bridge Closure Steve King provided an overview of the scheduled closures and the current status reported from Washington State Department of Transportation (WSDOT). There was no public comment. Council discussed community concerns and mitigation methods. The option to write a response letter either adding to or similar to the letter written by the Board of County Commissioners was proposed. The preference to move Chief Black's comments regarding emergency response to the top of the letter was discussed. Other key components of the proposed letter included mitigation/marketing funding, request for clear communication about the plan, the addition of relief options such as a ferry, as well as a request for fewer, longer closures. There was consensus for Councilmember Thomas to be the lead representative of City Council on the issue. Motion. David Faber moved to direct staff to prepare a letter to the Washington State Department of Transportation pertaining to the summer 2023 bridge closure, based on feedback from Council tonight and authorizing the Mayor to sign on behalf of Councilmembers, cc'ing Washington State Ferries. Ben Thomas seconded. Vote. motion carried unanimously, 6-0 by voice vote. City Council Business Meeting March 6, 2023 Page 3 of 4 DRAFT City Manager Evaluation Mayor Faber provided an overview of the RFP process and and response. expressed concerns about the budget versus expectation. There was no public comment. Concern was expressed about the budgeted amount and expectations. Council discussed the reasoning for outsourcing the evaluation process as opposed to conducting the evaluation in-house. Council discussed the importance of having a formalized evaluation process and creating consistent objective standards. Motion. Monica MickHager moved to approve a contract with Prothman. Aislinn Diamanti seconded. Vote. motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber reported on an upcoming tour of high school, opening day of the yacht club, meetings with the Housing Solutions Network, Jefferson Community Foundation, and the Bar Association, discussions with the Senator Patty Murray about City priorities, and coverage for the city newsletter. CITY MANAGER'S REPORT City Manager John Mauro thanked Steve King for his efforts as Acting City Manager. Kudos was also given to the Department Heads. Reflections from recent trip were provided along with priorities following return. City Manager Mauro spoke about the Port and sea level rise mitigation, comprehensive streets, ADA Transition Plan, RAISE Grant, EV car share, Mill Road roundabout, Evans Vista contract, and Healthier Together. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION The next regular meeting is schedule for March 13, 2023. Councilmember Diamanti commented on the second special session with the Planning Commission on March 27, 2023. COMMENTS FROM COUNCIL There were no comments from Council. ADJOURN There being no further business, the meeting was adjourned at 9:34 p.m. Attest: Alyssa Rodrigues City Clerk City Council Business Meeting March 6, 2023 Page 4 of 4 DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF APRIL 10, 2023 CALL TO ORDER/ ROLL CALL The Port Townsend City Council met in a Regular Workshop Meeting on the 10th day of April 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:00pm. Councilmembers present at roll call were Aislinn Diamanti, David Faber, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom with Amy Howard excused. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood, Public Works Director Steve King , Parks and Recreation Strategy Director Carrie Hite, Planning and Community Development Director Emma Bolin , and City Clerk Alyssa Rodrigues. GENERAL PUBLIC COMMENT (REGARDING ITEMS NOT ON THE AGENDA) There was no public comment. DISCUSSION ITEMS EDI Statement Discussion City Manager John Mauro introduced the EDI Statement Discussion. City Attorney Heidi Greenwood presented the EDI Statement Discussion which included Culture and Society Committee tasking and recommendation from ad hoc committee on Law Enforcement and Public Safety. Ms. Greenwood stated she is looking to seek any changes or edits on statement and reviewed questions for Council. Mayor Faber suggested going to public comment first and then Council Discussion. Public Comment: There was no public comment. Council member Rowe explained the statement is not finished and the Committee is seeking feedback and discussion from Council. Discussion ensued around statement being adopted in Code, where statement should live and how it is adopted, removing the term "seeking", striking first "our' in third bullet, removing extra space in front of "Attracting", and including a comma after "underrepresented communities". April 10, 2023 City Council Workshop Meeting Page 1 of 5 DRAFT Council went on to discuss the term "seeking", including statement on website, Council Rules, and employee handbook. In addition, they discussed the importance of including statement as a Resolution, affordable housing reference, historical context, future steps with statement, including equitable access to social determinants of health, and adding in a statement about working with other institutions and community agencies. In addition, Council discussed appreciation for Heidi's work on statement, proposal for Equity Access and Rights (EAR) Advisory Board, EAR Advisory Board advising Council on revisions and partnerships, removing "other" in front of local, adding tribal governments, and next steps. Suggestion Box and Workplan Review Mr. Mauro introduced the Suggestion Box and Workplan Review. Mr. Mauro presented the Quarterly Workplan Status Report which included Overview and 2023 Workplan Priorities. Library Director Melody Sky Weaver presented on 2023 Workplan Status- Invest In Our People. Discussion ensued around the "N" in relation to the budget, bolded items being City Council policy decision, and Advisory Board Handbook being in process. Ms. Greenwood presented on 2023 Workplan Status- Engage Our Community. Finance and Technology Service Director Connie Anderson presented on 2023 Workplan Status- Strengthen Our Financial Position. Parks and Recreation Strategy Director Carrie Hite presented on 2023 Workplan Status- Envision Our Sustainable Future. Discussion ensued around the City getting a membership to the car share. In response to Council's clarifying questions Ms. Hite explained the Capital Facilities Plan is adopted with the budget and happens every two years, Planning and Community Development Director Emma Bolin and Public Works Director Steve King explained Tree Conservation Ordinance next steps and eligible trees list for Right of Way. Discussion ensued about Carbon Sequestration services and location on website regarding information about Trees and Landscaping in Right of Ways. Ms. Bolin presented on 2023 Workplan Status- Embrace and Resolve Our Communities Challenges. In response to Council's clarifying questions Ms. Bolin stated possibly in May there will be a touchpoint with Cherry St. Project, Mr. King explained consultants are working through layout of Cherry Street Project and Church's parking plan; Ms. Bolin stated the City is working with Mr. Grimes for a couple more months and he is still tasked with looking ahead. Discussion ensued around parking management plan which included possibly having a conversation in the near future as was previously discussed, the need for a City Engineer, lack of staffing, difficulties in following through with plan, enforcing April 10, 2023 City Council Workshop Meeting Page 2 of 5 handicapped parking, and community conversation. DRAFT In addition, discussion ensued around the importance of prioritization, deer management timeline/State partnership, and multiple public engagements. In response to Council's clarifying questions Ms. Bolin stated there will be Council discussion on prioritization from Long Range Planner Helena and stated they are focusing on implementing code and working on other items that need to be addressed. In addition, Ms. Bolin suggested watching the May Infrastructure and Development Committee meeting. Mr. King presented on 2023 Workplan Status- Deliver the Basics. In response to Council's clarifying questions Mr. King explained the other options for outfall project which included Chinese Garden Lagoon possibly playing into solutions, hot patch repair update, seasonal workers, and maximum usage for hot patch repair. Mr. King explained Sims Way Construction- Port and PUD update which included reasons for delay due to supply chain issues. Mr. King confirmed hot patch repair equipment will arrive in July. He went on to state if bids come in high for Discovery Rd it will depend on how high and there will be an evaluation on if they want to redo bids or go ahead. Mr. King confirmed repave on Lawrence St is a test strip for hot patch repair. In response Council's clarifying questions Ms. Sky Weaver stated the $172,000 is a library capital grant through the state and is still pending final state legislature budget approval. She explained the ARPA funding is a match for the grant, which is for bathroom remodel in library and windows replacement in the annex. Discussion ensued around thanking staff for new pathway on Hastings. Mr. Mauro went on to present 2023 Workplan Status Anticipated Surprises (the short list), and 2023 Workplan Status Everything else to Serve Our Community! Discussion ensued around the importance to keep the list due to community wondering what the City does. Mr. Mauro went on to present the Policy Suggestion Board: Status. In response to Council's clarifying questions Mr. Mauro explained there is an organic troubleshooting process to get to intent, Mr. Mauro confirmed "Legislation on rent control" should state, "rent increase notification". Mr. Mauro went on to present Key Messages and Questions for Discussion. Public Comment: There was no public comment. Discussion ensued around Financial Sustainability Task Force presentation regarding level of service expanding across all areas in City, upcoming Workshop with Financial Sustainability Task Force, and importance of preparing public for Financial Sustainability Task Force discussions. In response to Council's clarifying questions Chief Olson stated interviews for Deputy Police Chief are on April 25, Ms. Hite confirmed dates of Envision Golf April 10, 2023 City Council Workshop Meeting Page 3 of 5 Course and Healthier Together Open Houses. In addition, she explained the DRAFT importance of getting County feedback. Ms. Hite confirmed there will be social media posts and website posts for Open Houses. In response To Council's clarifying questions Mr. Mauro stated they are working with finalist candidate for Marketing and Communications Director. Discussion ensued around the thoroughness of the quarterly reports, next steps, and July's quarterly meeting. In response to Council's clarifying questions Ms. Hite confirmed they are looking at lighting options for skatepark as well as grants, concerns from skatepark neighbor, and the county's enthusiasm for skatepark lights. Council Committee Reports Council member MickHager reported out on the Finance and Budget Committee which included Financial Sustainability Task Force topics and reports. Council member Diamanti reported out on Infrastructure and Development Committee which included the ADA transition plan, Comprehensive Streets, funding sources and levels of funding that are possible. Council member Rowe reported out on Culture and Society Committee which included the Human Rights City Resolution, Poet Laureate Program, DEI Statement, Equity Access Rights Advisory Board Proposal, Volunteer Recognition Proclamation, Thank you Cards, Sister City Relationship and April meeting being canceled. Council member Wennstrom reported out that Kate Dean is on the State Board of Health and Fort Worden PDA will move back Financial Oversight meeting due to employee reasons. Council member Thomas reported out that Jefferson Transit is working on idling topic, two board members will be added to Jefferson Transit from School District and the need for staffing. Mayor Faber reported out regarding Jefferson Transit and there being conversations about expanded service frequency and lateness of operations. Council member Diamanti reported out on Housing Fund Board which included appointing two new members, adjusting Committees due to the addition of new appointed members which included 5 -year plan work being a committee of the whole and creation of Data and Needs Assessment Committee. Council member MickHager reported out that the EDC is still working on Strategic Plan and Incident Management is working on Hood Canal closures. April 10, 2023 City Council Workshop Meeting Page 4 of 5 DRAFT Council member Wennstrom reported out regarding Rural Designation feedback for Port Townsend. Council member Thomas reported out on Hood Canal Bridge closure changes and interest in Communications person coming on due to communication challenges. Mayor Faber reported out the LEOFF 1 will be having their first meeting of the year on April 11, 2023. In addition, Mayor Faber confirmed the first reading of City Ordinance Amending City Nuisance Code Concerning Right of Way Maintenance has been pushed to May 1, 2023. ADJOURN There being no further business, the meeting adjourned at 8:09pm. Attest: Alyssa Rodrigues City Clerk April 10, 2023 City Council Workshop Meeting Page 5 of 5 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF APRIL 17, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Regular Business Meeting on the 17th day of April 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:OOpm. ROLL CALL Councilmembers present at roll call were Aislinn Diamanti, David Faber, Ben Thomas, Owen Rowe, Libby Wennstrom, and Amy Howard with Monica MickHager excused. Staff members present were Finance and Technology Services Director Connie Anderson , Public Works Director Steve King, Planning and Community Development Director Emma Bolin , City Manager John Mauro, City Attorney Heidi Greenwood, and City Clerk Alyssa Rodrigues. Mayor Faber announced Council member MickHager will be 10 minutes late. CHANGES TO THE AGENDA Mayor Faber stated there will be additional staff reports during the Presiding Officer's report. In addition, he stated he will do the Volunteer Appreciation Proclamation and Public Comment before Executive Session. SPECIAL PRESENTATIONS Volunteer Appreciation Month Proclamation Mayor Faber presented Trash Task Force Volunteer Stephanie Moran with the Volunteer Appreciation Month Proclamation. Council member MickHager arrived at 6:10pm. COMMENTS FROM THE PUBLIC Public comment Kellen Lynch spoke about volunteer month, connectivity fair, need for volunteers for Olympic Housing Trust, encouragement of continuing conversations with the City and Olympic Housing Trust, and non-profit and for-profit developers. Debbie Jahnke spoke about Local 2020 Transportation Lab conference and the importance to change thinking about transportation. Julie Jaman spoke about Healthier Together Aquatic Center survey concept concerns, and gratitude for volunteers that pull invasive plants. City Staff Response EXECUTIVE SESSION — PURSUANT TO RCW 42.30.110 (1)(G) PERFORMANCE OF A PUBLIC EMPLOYEE. (APPROXIMATELY 15 MINUTES) Mayor Faber stated they will go into Executive Session to discuss RCW 42.30.110(1)(g) Performance of a Public Employee for 15 minutes. Council members went into Executive Session at 6:20pm. Council members came out of Executive Session at 6:35pm. Mayor Faber announced they will go back into Executive Session for 10 minutes. Council members went into Executive Session at 6:36pm Council members came out of Executive Session at 6:46pm. No action was taken. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: March 13, 2023, March 27, 2023 Authorizing the City Manager to Execute an Extension of the Contract with BigBelly Connect Collection Facilities in the Amount of $1,663.66 per month. Authorizing the City Manager to Enter into Two -Year Contracts for On -Call Engineering Services Motion: Monica MickHager moved to approve the consent agenda. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS - NONE SCHEDULED NEW BUSINESS Ordinance 3310 Adopting 2023 Supplemental Budget Appropriations Finance and Technology Services Director Connie Anderson presented Ordinance 3310 Adopting 2023 Supplemental Budget Appropriations which included the need for supplemental appropriations and fund balances to be moved into 2023 as well as many items not related to capital projects still being in the works and needing to be moved forward from 2022 to 2023 in order to have proper expenditures authority to get work done. She stated this is due to staffing shortages. She went on to explain the use of consultants and the budget, additional requests for unanticipated expenses, higher than anticipated items, city wide initiatives, and details of various projects in the packet. In response to Council's clarifying questions Ms. Anderson and Public Works Director Mr. King explained the elevator call service and its relation to the budget. Planning and Community Development Director Emma Bolin explained the request for $150,000 being for pass through funding and stated she does not think it all need to be used. In addition, Ms. Bolin explained if the City is hiring a consultant to help with permit review, they would like them to help with codes as well. Mr. King explained Engineering is a cog in the wheel when it comes to permit timelines and suggested getting engineering support which is not typically covered by fees and explained code updates in engineering design standards would help improve timelines and deliver outcomes. In response to Council's clarifying questions Ms. Anderson stated EV charging is $10,000 which was committed locally and is matched to car share. She went on to explain the TIB grant for Tyler St is a total grant amount and match and is not in the budget. She explained the roundabout analysis and hiring of consultant to do analysis and the pool roof repair being the cost of the repair. Mr. King explained location considerations for EV car share and how the City supported applications by two non -profits (one for fast chargers and one for car share program). He went on to explain the $10,000 came after a nonprofit for car share who was awarded the grant needed matching for charging stations which came to Council. In response to Council's clarifying questions Ms. Anderson confirmed "fund balance" stands for entire fund. She also explained the City has an overarching insurance policy with Washington Cities Insurance Authority and the City copied over the budget amount from two cycles ago which means the increase represents a two- year increase instead of a one-year increase as well as explained what all it includes. In addition, Ms. Anderson confirmed the LTAC budget, and how Mr. Mauro was the facilitator of the LTAC retreat but does not get paid $1500. She went on to state the Creative District was approved by LTAC to fund the district for four years, but it is an annual budget which is why it is marked the way it is. She explained there were additional laptop purchases and the City used the year-end balance from 2022 to buy equipment and other ongoing upgrades. Ms. Anderson explained the fraud issue from last October. Public Comment: There was no public comment. Discussion ensued around the importance of having two readings. Motion: Owen Rowe moved to approve first reading of Ordinance 3310 Adopting 2023 Supplemental Budget Appropriations Libby Wennstrom seconded. Discussion ensued around how helpful it was to pull out funding source on charts and having the supplemental come to full council first. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 23-027 Creating the Equity, Access and Rights Advisory Board Ms. Greenwood provided Resolution 23-027 Creating the Equity, Access and Rights Advisory Board presentation which included Equity, Access, and Rights Advisory Board timeline, conversations and feedback from members of the public, inclusion of #4, importance for Council to be deliberate in seeking membership for body, and reduction in age to fourteen. In response to Council's clarifying questions Ms. Greenwood confirmed she would correct the statement in Section 2: #2 to state, "Serve as the resident advisory board for Port Townsend...", Deputy Mayor Howard confirmed in #3 the items only directed by City Council would go to board, Deputy Mayor Howard confirmed it is not as such in relation to list of components. She went on to state the intent would be when Council needed input on something due to potential direct impact and it's not a specific box. She confirmed this board would work similarly to other advisory boards and stated it would be helpful to have an iterative process with advisory boards. Public Comment: There was no public comment. Discussion ensued around topics going through advisory boards first before Council and if that is how this body would work, the importance of having a firm grasp on the concept, Culture and Society's thoughts behind wanting input from the body that helped form the body, looking into compensation for advisory boards, identifying barriers to participation for advisory boards, and accessibility of meetings. In addition, Council discussed tasking of advising and recommending education, training and resources, concerns around setting up something that does not have the expected role people who would serve would think it would, tokenizing, the document being a starting place, challenges of bureaucracy, importance of Council remembering to send items to advisory board, Human Rights Commission proposal, public listening session process and concerns around procedures, importance of discussion and challenging ideas, 60 days to allow for group to be built, changing wording to say "as directed by City Council" first in #2c, #3, and #5, and including in #6 to state, "provide a forum for discussing equity, access, and human rights issues and forward to Mayor." Ms. Greenwood asked to have Culture and Society review the edits and concerns and bring back to Council. Motion: David Faber moved to send Resolution 23-027 Creating the Equity, Access and Rights Advisory Board back to Council Culture and Society for another review. Aislinn Diamanti seconded. Council discussed sending further edits to Ms. Greenwood. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 23-028 Updating and Providing for Planning and Community Development and Public Works Departments Fees and Ordinance 3311 Related to City Public Works Fees and Repealing Section 3.36.018 of the Port Townsend Municipal Code Ms. Bolin presented Resolution 23-028 and Ordinance 3311 which included implementing tactical infill, hiring contractor to do on-call permit review fees, enhanced capacity review, code updates, repealing section 3.36.018 appeal fees for street waiver and variances and utility (water and sewer) waiver and variances, and fee to pay for hearing examiner and staff time. In response to Council's clarifying questions Ms. Bolin confirmed it should say, "Note: Final Plat fee not included see Line 71" not "...Line 70". She explained they are working on Tiny House on Wheels and the permits and fees involved. In addition, she confirmed on line 79 the $2,000 is the deposit amount for the street vacation ordinance and explained secondary, primary, and pivotal home are in the context of historic preservation review. She went on to state on line 121 the word "TRUE" is a formula that needs to be updated, line 27 and 30 are duplicates, and that she is not sure why there are different permit types for secondary, primary, and pivotal homes. Public Comment: There was no public comment. Motion: Monica MickHager moved to approve Resolution 23-028 Updating and Providing for Planning and Community Development and Public Works Departments Fees Aislinn Diamanti seconded. Discussion ensued around being mindful of Tiny House on Wheels permits fees and lowering barriers through being clear and providing education. Vote: motion carried unanimously, 7-0 by voice vote. Motion: Monica MickHager moved to waive Council Rules and approve Ordinance 3311 Related to City Public Works Fees and Repealing Section 3.36.018 of the Port Townsend Municipal Code Aislinn Diamanti seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3312 Related to System Development Fees and Amending Section 13.03.080 and Repealing Section 13.03.090 of the Port Townsend Municipal Code Mr. King presented Ordinance 3312 which included 2021 water rate study and FCS group engagement as well as system development charges being calculated charges by law, the bad practice of putting CPI inflators in System Development Charges, and no record of implementing CPI inflators at City. In addition, he explained the decision to recommend repealing to be a good practice in order to be consistent with not adjusting unless there is a rate study and calculation. He also explained current staff practice of system development charges needing to be paid if meter is discontinued, adding in a recommendation of five years be used as a threshold in code, and stated five years is industry standard. In response to Council's clarifying questions Mr. King explained discontinued service and when residents would still pay base charges. He also explained needing to add a large fee for reinstalling a meter for a termination of service for convenience. Public Comment: There was no public comment. Discussion ensued around paying for water service when people are not here year- round and what is reasonable, five-year window seeming reasonable, having base fee issue brought back for further discussion, fee for water meter, potential hardship and disaster waiver, and discontinued service meaning meter is removed and account is closed. Motion: Aislinn Diamanti moved to waive Council Rules and approve Ordinance 3312 Related to System Development Fees and Amending Section 13.03.080 and Repealing Section 13.03.090 of the Port Townsend Municipal Code Ben Thomas seconded. Vote: motion carried unanimously, 7-0 by voice vote. Authorizing the City Manager to enter into an engineering services contract for a preliminary Mill Road/SR20/Discovery Road intersection analysis and design. Mr. King presented on Authorizing the City Manager to enter into an engineering services contract for a preliminary Mill Road/SR20/Discovery Rd intersection analysis and design which included compact roundabout proposal history, funding, new roundabout sketches, Jefferson County compact roundabout at Discovery and Jacob Miller, DOT interest in Jacob Miller Rd and SR20, next year's legislative priority in collaboration with Jefferson County, DOT program and funding strategies, state legislator, and hiring a consultant to do analysis. In response to Council's clarifying questions Mr. King confirmed it would be one big roundabout and could include median and turning control at Jacob Miller. In addition, he confirmed the City/County line in intersection, DOT has a right of way issue and adding a roundabout would include a significant right of way purchase, City is working with Jefferson Transit, island of roundabout could hold new City sign, WSDOT pushed off Mill Rd roundabout, the chronological order of delay requests with City and WSDOT, and Masterplan for intersection consolidation. Mr. King went on to confirm it was already included in supplemental budget approved earlier and stated everything proposed tonight is grant funded so there would not be a contribution for 1 % of arts, he explained if there is a pool of funds collected for 1 % of arts, they can use for roundabout island art. Public Comment: There was no public comment. Discussion ensued around the importance of non -motorized transportation and bus stops. Motion: Monica MickHager moved to approve authorizing the City Manager to enter into an engineering services contract for a preliminary Mill Road/SR20/Discovery Road intersection analysis and design Owen Rowe seconded. Discussion ensued around hoping the County considers closing Jacob Miller between SR 20 and Discovery Rd and routing traffic around due to how dangerous the intersection is. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officers Report which included Boston Marathon update from City Manager John Mauro, Farmers Market Opening Weekend, Local 2020 Connectivity Fair, Pet Parade, Housing Roundtable, Plant Based Lunch Pop Up, and Housing Solutions Network event. CITY MANAGER'S REPORT Mr. King and Ms. Bolin provided a staff report in lieu of a City Manager Report which included updates on camping activity and safety concerns in Kah Tai Lagoon. In addition, they discussed the Evans Vista outreach event. Discussion ensued around the process for current campers from Evans Vista to move into Caswell Brown, police doing a good job communicating with campers at Evans Vista, appreciation for approaching Evans Vista campers with compassion, survey on Evans Vista project website, and communication of event. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Council member Wennstrom suggested discussing the HUD reclassification of Port Townsend as non -rural as a Council and said she would forward the link for comments to City Clerk to distribute to Council. Council member Thomas suggested a workshop to discuss different facets of how the City interfaces with homelessness. Council discussed running issues through the Committee of the Housing Fund Board and having Council members attend. Council member Diamanti suggested discussing policies around public comments which call in other community members who are not pertinent to items on the agenda. Discussion ensued around tasking Council Culture and Society Committee with this. Motion: David Faber moved to task Culture and Society committee with reviewing public comment policy. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Council member Wennstrom stated the deadline for HUD is June 8th. Council discussed having this discussion the first meeting in May and including email in packet. COMMENTS FROM COUNCIL Council member Thomas stated the Jefferson County Fairgrounds Association has a temporary board which he is on as a member of the City. He explained it is going well and hopes most of the previous fairground board members stay on the Fair Committee. Mayor Faber stated he hopes to see a robust year-round operation at the Fairgrounds due to North Beach being a food desert. Council member Thomas explained appreciation for Transportation Conference and how much work was put into it as well as how many people attended. Deputy Mayor Howard stated the City was a sponsor of the Transportation Conference. Mayor Faber stated he has further thoughts on Impact Fees and would like another touchpoint for discussion. ADJOURN There being no further business, the meeting adjourned at 8:54pm. Attest: Alyssa Rodrigues City Clerk 111y (f port Townsen Agenda Bill AB23-168 Meeting Date: May 15, 2023 Agenda Item: VILC ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Michael Spears for Steve King Date Submitted: May 4, 2023 Department: Public Works Contact Phone: 379-5090 SUBJECT: Authorizing the City Manager to Execute a Professional Services Agreement with Quality Controls Corporation for Programming and Integration Services for modernization of the Water Utility SCADA System. CATEGORY: BUDGET IMPACT: ❑x Consent ❑ Resolution Expenditure Amount: Up to $20,000 ❑ Staff Report ❑ Ordinance Amount Budgeted: $18,000 ❑x Contract Approval ❑ Other: Supplemental may be req'd: Up to $2,000 ❑ Public Hearing (Legislative, unless otherwise noted) ❑x 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water System Fund SUMMARY STATEMENT: City Council approved the 2023 Water Utility Budget which included $18,000 for modernization of the Water Treatment Facility's Supervisory Control and Data Acquisition (SCADA) System. Costs have increased slightly to approximately $20,000. A budget supplemental up to $2,000 may be required to address this cost increase. The professional services to modernize the SCADA software platform aligns with the scheduled replacement of the Water Treatment Facility server and computers that occurs this year as part of the IT Department's revolving computer replacement program. The replacement server and computers have already been purchased out of the IT Department Budget and are awaiting programming, and integration into the SCADA system. The City's water system is monitored and controlled via the Water Treatment Facility SCADA System, which ensures equipment is operational and collects data for system operations and compliance reporting to the Washington State Department of Health. The risk of interruption of drinking water is reduced with a reliable SCADA system. Quality Controls Corporation (QCC) is the designer and integrator of our current SCADA system. QCC has in-depth knowledge of what is needed for Port Townsend's system to integrate these components via programming and software. State law allows professional services to be acquired based on qualifications rather than competitive bidding. QCC has designed and built control systems, provided software, programmed, and implemented the water system SCADA. Staff is seeking Council authorization for the City Manager to sign a professional services agreement with Quality Controls Corporation to provide programming and integration services for modernization of the Water Treatment Facility SCADA System. ATTACHMENTS: None CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval for the City Manager to execute a Professional Services Agreement with Quality Controls Corporation for Programming and Integration Services for modernization of the Water Utility SCADA System. ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 111y (f port Townsen Agenda Bill AB23-169 Meeting Date: May 15, 2023 Agenda Item: VII.D ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Michael Spears for Steve King Date Submitted: May 5, 2023 Department: Public Works Contact Phone: 379-5090 SUBJECT: Authorizing purchase of new Kubota tractor with implements for maintenance and repair of the Olympic Gravity Water System (OGWS). CATEGORY: BUDGET IMPACT: ❑x Consent ❑ Resolution Expenditure Amount: Up to $52,000 ❑ Staff Report ❑ Ordinance ❑x Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑x 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water System Fund SUMMARY STATEMENT: Staff is seeking Council authorization for purchase of a new Kubota tractor with implements. The tractor will be used for repair and maintenance of the Olympic Gravity Water System (OGWS). This purchase is included as part of a lump sum amount in the OGWS Capital Budget for 2023. ATTACHMENTS: None CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval to authorize the purchase of new Kubota tractor with implements for maintenance and repair of the Olympic Gravity Water System (OGWS). ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 111y (f port Townsen Submitted By: Connie Anderson Department: Finance Agenda Bill AB23-170 Meeting Date: May 15, 2023 Agenda Item:VII.E ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 10, 2023 Contact Phone: 360-379-4403 SUBJECT: Resolution 23-034 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees CATEGORY: ❑ Consent ❑x Resolution Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 6 - Provide for a healthy City organization Cost Allocation Fund: N/A SUMMARY STATEMENT: As full staffing remains one of the City's highest priorities, staff will be bringing updates to the 2023 Salary Schedules for Council review and approval as they are ready. The attached revised salary schedule includes several changes: 1) new proposed salary ranges for the Cities Engineering Department including the PW Deputy Director / City Engineer; Project Manager I, II and III; Assistant City Engineer; Civil Engineer I, II, and II; and Engineer -in -Training, 2) position reclassification in Planning &Community Development from Land Use Specialist to Associate Planner and 3) additional .5 FTE in Finance removing 0.5 Finance Specialist and adding 1.0 Accountant. Engineering Recruitment is in process for three openings in the engineering division of Public Works, but the City has received very little interest. Staff has determined that the current salary schedules are a barrier to soliciting interest in the positions. Preliminary discussions with some applicants have revealed that salary levels are problematic. The City is working through a compensation study and has garnered enough information to make recommendations for adjustments to the engineering pay scales. This request to adjust engineering salaries in advance of other City positions is made recognizing the special market conditions in the engineering field. Staff recommends updating the City Engineer/Deputy Public Works Director pay range because it is the most critical position to fill at this time. The Project Manager and Civil Engineer I positions were originally created without the benefit of compensation data. The Assistant City Engineer position has been reduced to one level as two levels are no longer needed with the addition of other engineer and project manager positions. Staff also recommends updating the Assistant City Engineer, Civil Engineer II, Civil Engineer III, and Engineer -in -Training (EIT) positions with the current market data for equity with the other positions in the division and to encourage retention of our limited engineering staff. Planning & Community Development City staff are proposing an additional skills -based reclassification in the Planning & Community Development Department. The reclassification is from Land Use Specialist to Associate Planner. The candidate has met and exceeded the qualifications for Associate Planner. The reason why the progression skips the Assistant Planner level is because currently the Assistant Planner and Land Use Specialist job descriptions and the pay ranges are the same. By authorizing the reclassification, it allows the department to continue to invest and expand employee's skillset in land use review, ordinance preparation and City board facilitation. The reclassification increases the department's capacity and flexibility to handle more variable and challenging projects with the candidate demonstrating proficiency in the skills described in the job description. The Associate Planner job description and salary range is one of the positions in PCD that is included in the Teamsters Local 589 Collective Bargaining Agreement. Finance City staff are proposing to remove the 0.5 Finance Specialist and add a 1.0 Accountant to the salary schedule. An accountant will assist with complex finance and accounting assignments and projects to improve efficiencies in the Finance Department. The reclassification of this position increases the departments capacity and flexibility to handle more variable and challenging projects. Budget Impacts Planning: The career progression cost for Planning and Community Development department is $5,200. This cost will be included in a future supplemental as needed. Engineering: Engineering is an internal service fund and thus budget expenses are offset by revenues billed for services. While there may need to be a budget supplemental to authorize the expenses, revenues offset expenses. Finance: The full-time accountant position will be covered with existing staff vacancy in 2023. The addition of the accountant position will minimize the need for outside CPA services in the future, resulting in a net zero future budget increase for the position. The recommended changes are listed in red in the revised 2023 Employee Position Salary Schedule. ATTACHMENTS: 1. Resolution 23-034 2. 2023 Salary Schedule, revised May 15, 2023 CITY COUNCIL COMMITTEE RECOMMENDATION: NA RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Resolution 23-034 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: 111y (f port Townsen Submitted By: Connie Anderson Department: Finance Agenda Bill AB23-170 Meeting Date: May 15, 2023 Agenda Item:VII.E ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 10, 2023 Contact Phone: 360-379-4403 SUBJECT: Resolution 23-034 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees CATEGORY: ❑ Consent ❑x Resolution Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 6 - Provide for a healthy City organization Cost Allocation Fund: N/A SUMMARY STATEMENT: As full staffing remains one of the City's highest priorities, staff will be bringing updates to the 2023 Salary Schedules for Council review and approval as they are ready. The attached revised salary schedule includes several changes: 1) new proposed salary ranges for the Cities Engineering Department including the PW Deputy Director / City Engineer; Project Manager I, II and III; Assistant City Engineer; Civil Engineer I, II, and II; and Engineer -in -Training, 2) position reclassification in Planning &Community Development from Land Use Specialist to Associate Planner and 3) additional .5 FTE in Finance removing 0.5 Finance Specialist and adding 1.0 Accountant. Engineering Recruitment is in process for three openings in the engineering division of Public Works, but the City has received very little interest. Staff has determined that the current salary schedules are a barrier to soliciting interest in the positions. Preliminary discussions with some applicants have revealed that salary levels are problematic. The City is working through a compensation study and has garnered enough information to make recommendations for adjustments to the engineering pay scales. This request to adjust engineering salaries in advance of other City positions is made recognizing the special market conditions in the engineering field. Staff recommends updating the City Engineer/Deputy Public Works Director pay range because it is the most critical position to fill at this time. The Project Manager and Civil Engineer I positions were originally created without the benefit of compensation data. The Assistant City Engineer position has been reduced to one level as two levels are no longer needed with the addition of other engineer and project manager positions. Staff also recommends updating the Assistant City Engineer, Civil Engineer II, Civil Engineer III, and Engineer -in -Training (EIT) positions with the current market data for equity with the other positions in the division and to encourage retention of our limited engineering staff. Planning & Community Development City staff are proposing an additional skills -based reclassification in the Planning & Community Development Department. The reclassification is from Land Use Specialist to Associate Planner. The candidate has met and exceeded the qualifications for Associate Planner. The reason why the progression skips the Assistant Planner level is because currently the Assistant Planner and Land Use Specialist job descriptions and the pay ranges are the same. By authorizing the reclassification, it allows the department to continue to invest and expand employee's skillset in land use review, ordinance preparation and City board facilitation. The reclassification increases the department's capacity and flexibility to handle more variable and challenging projects with the candidate demonstrating proficiency in the skills described in the job description. The Associate Planner job description and salary range is one of the positions in PCD that is included in the Teamsters Local 589 Collective Bargaining Agreement. Finance City staff are proposing to remove the 0.5 Finance Specialist and add a 1.0 Accountant to the salary schedule. An accountant will assist with complex finance and accounting assignments and projects to improve efficiencies in the Finance Department. The reclassification of this position increases the departments capacity and flexibility to handle more variable and challenging projects. Budget Impacts Planning: The career progression cost for Planning and Community Development department is $5,200. This cost will be included in a future supplemental as needed. Engineering: Engineering is an internal service fund and thus budget expenses are offset by revenues billed for services. While there may need to be a budget supplemental to authorize the expenses, revenues offset expenses. Finance: The full-time accountant position will be covered with existing staff vacancy in 2023. The addition of the accountant position will minimize the need for outside CPA services in the future, resulting in a net zero future budget increase for the position. The recommended changes are listed in red in the revised 2023 Employee Position Salary Schedule. ATTACHMENTS: 1. Resolution 23-034 2. 2023 Salary Schedule, revised May 15, 2023 CITY COUNCIL COMMITTEE RECOMMENDATION: NA RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Resolution 23-034 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-034 Page 1 of 2 RESOLUTION NO. 23-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED TO PERSONNEL, ADOPTING CLASSIFICATION SCHEDULES FOR REPRESENTED AND NON -REPRESENTED EMPLOYEES RECITALS: A. The City Manager is authorized by RCW 35A.13.080(1) to have general supervision of the administrative affairs of the City. RCW 35A.13.090 reserves to the Council the right to create "...such departments, offices, and employments as it may find necessary or advisable, and may determine the powers and duties of each department or office." B. In 2014, the City Council adopted Resolution 14-061, adopting a compensation plan and salary schedule for non -represented employees. The City subsequently completed a compensation study for non -represented employees, including wage and benefit comparisons. C. In 2023, staff recommends amending the 2023 salary schedules for represented and non -represented employees. The changes to the non -represented salary schedule include removing the Assistant City Engineer II scale and modifying the scales for the Deputy Public Works Director/ City Engineer, remaining Assistant City Engineer, Civil Engineer I, Civil Engineer II, Civil Engineer I11, Project Manager I, Project Manager II, Project Manager III, and Engineer -in -Training positions. Additionally, staff recommends reclassifying the current Land Use Specialist as an Associate Planner on the represented salary schedule. Finally, staff recommends authorizing the hiring of an Accountant in lieu of a Finance Specialist as part of the represented salary schedule. D. The City Council, having carefully considered this recommendation, has determined it to be in the best interests of the City to adopt the recommendation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: 1. The Council adopts the proposed salary schedule for non -represented employees in substantially the same form as the schedule at Exhibit A. 2. The Council adopts the proposed salary schedule for represented employees substantially the same form as the schedule at Exhibit B. Council also authorizes the reclassification of the Land Use Specialist employee as an Associate Planner and the hiring of an Accountant in lieu of a Finance Specialist. The City Manager is authorized to take administrative actions, including creating or updating job descriptions, consistent with this Resolution. Resolution 23-034 Page 2 of 2 ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 15'h day of May 2023. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney CITY OF PORT TOWNSEND NON -BARGAINING EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2023, Revised Salary Schedule per Resolution 23-034 Exhibit A Elected Officials REV 5-1-2023 REV 5-15-2023 Classification Minimum Maximum Positions Positions Mayor $ 12,300.00 $ 12,300.00 1.00 1.00 Councilmembers $ 8,400.00 $ 8,400.00 6.00 6.00 Non Represented Employees Classification Minimum Maximum Positions Positions City Manager $ 138,338 $ 198,762 1.00 1.00 Public Works Director $ 133,474 $ 163,342 1.00 1.00 City Attorney $ 130,896 $ 157,075 1.00 1.00 Chief of Police $ 121,079 $ 154,289 1.00 1.00 Director of Finance & Technology Services $ 117,806 $ 150,531 1.00 1.00 Planning & Community Development Director $ 117,806 $ 143,985 1.00 1.00 Parks & Recreation Strategic Director $ 117,806 $ 143,985 1.00 1.00 C Me po,.r1: a br k 1/i ork!5 1 Mare+:.rto /+ it Ln ine��r $ 1 21 1 1 1 $ 150, 178 1.00 1.00 1k5sisLand City Engines r $ 1'10, 101 $ 136,525 1.00 1.00 Deputy Police Chief $ 107,021 $ 130,431 1.00 1.00 Parks, Recreation & Community Services Director $ 107,021 $ 130,431 0.00 0.00 Director of People & Performance $ 107,021 $ 130,431 1.00 1.00 $ 1. 4-2'97294 r:` i°,,il Engineer III $ 1;'r;r,092 $ 1 2,1 "1 "1 1 1.00 1.00 Project Manager III $ 95,326 $ 1 18,204 1.00 1.00 Library Director $ 94,899 $ 117,806 1.00 1.00 Human Resources Manager $ 91,876 $ 127,256 0.00 0.00 Prosecuting Attorney/Assistant City Attorney $ 91,113 $ 112,032 0.00 0.00 Planning Manager $ 91,114 $ 112,032 1.00 1.00 r:` i°,,il Engineer 11 $ 9 r, 786 $ 1 12,575 1.00 1.00 Building Official $ 89,991 $ 107,988 1.00 1.00 Parks & Facilities Manager $ 89,991 $ 107,988 1.00 1.00 Public Works Operations Manager- WW/Bio $ 89,991 $ 107,988 1.00 1.00 Public Works Operations Manager- Water Resources $ 89,991 $ 107,988 1.00 1.00 Public Works Operations Manager- Streets/Sewer/Stormwater $ 89,991 $ 107,988 1.00 1.00 City Clerk $ 86,980 $ 112,981 1.00 1.00 Public Records Officer $ 86,980 $ 112,981 1.00 1.00 Operations Manager- Parks, Recreation & Facilities $ 85,082 $ 117,806 0.00 0.00 Finance Manager $ 87,691 $ 122,109 1.00 1.00 Accounting Manager $ 87,691 $ 122,109 1.00 1.00 "roj& 8 110anager II $ 86 163 $ 1rr721"!1 ;r;.t;;:t ;r;.t;;:t Communications/Marketing Manager $ 82,844 $ 98,580 1.00 1.00 Ci°„,il Engineer 1 $ , , 46 $ 102, 109 ;4;.'1;;'1 ;4;.'1;;'1 Senior Planner $ 81,994 $ 104,808 1.00 1.00 Temporary Long Range Planner $ 81,994 $ 104,808 1.00 1.00 Finance & Budget Analyst $ 81,994 $ 104,808 0.00 0.00 "roj& 8 110anager 1 $ 78 1 "5 $ 9 7,2,17 ;4;:4;;:t ;4;:4;;:t Library Manager - Public and Technical Services $ 71,856 $ 84,589 1.00 1.00 Library Manager - Youth Services $ 71,856 $ 84,589 1.00 1.00 Ci°„,il Engineer EI..I.. $ 1,61:M $ 92,616 0.00 0.00 Deputy City Clerk $ 64,194 $ 84,973 0.00 0.00 Executive Assistant to City Manager $ 64,194 $ 84,973 0.00 0.00 Human Resources Specialist or Generalist $ 64,194 $ 84,973 1.00 1.00 Legal Assistant/Deputy Clerk $ 64,194 $ 84,973 1.00 1.00 Legal Assistant $ 64,194 $ 84,973 0.00 0.00 Payroll and Benefits Administrator $ 64,194 $ 84,973 1.00 1.00 Executive Assistant to Chief of Police $ 60,628 $ 80,298 0.00 0.00 Human Resources Assistant $ 54,168 $ 67,760 0.50 0.50 Hourly Part -Time Positions Library Associate $ 22.71 $ 26.76 0.50 0.50 Library Assistant $ 17.13 $ 20.19 3.51 3.51 Library Assistant Substitute $ 17.13 $ 17.13 0.54 0.54 Library Courier, Library Page $ 15.74 $ 18.55 1.30 1.30 Reserve and Seasonal Positions ** Seasonals not included in Total FTE count Reserve Police Officers, commissioned $ 37.79 1.00 1.00 Reserve Police Officers, noncommissioned $ 25.00 0.35 0.35 Seasonal Workers $ 15.74 $ 18.99 2.50 2.50 Total Non-Represented Employees 1 1 40.70 40.70 CITY OF PORT TOWNSEND UNCLASSIFIED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2023, Revised Salary Schedule per Resolution 23-034 Classification Minimum Maximum Positions Positions Housing Grants Coordinator to be determined 0.50 0.50 Navigator to be determined 1.00 1.00 Total Unclassified Employees 1.50 1.50 CITY OF PORT TOWNSEND UNION/REPRESENTED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE BUDGET 2023, Revised Salary Schedule per Resolution 23-034 Exhibit B Union/Represented Employees Classification Minimum/hr Maximum/hr"" Positions Positions IT Network Administrator $ 43.85 $ 49.77 1.00 1.00 aha r;:: undant $ 37.81 $ 42.90 0N 1 N k o t, ^ de P9anner $ 36.49 $ 44.14 0 N 1 00 Crew Chief $ 35.79 $ 40.66 1.00 1.00 GIS Coordinator $ 35.13 $ 39.94 1.00 1.00 IT Technical Support $ 35.13 $ 39.94 0.00 0.00 Building Inspector $ 34.30 $ 38.97 1.00 1.00 Code Compliance Officer $ 34.30 $ 38.97 1.00 1.00 Public Works Inspector $ 34.30 $ 38.97 1.00 1.00 Crew Chief Apprentice - Parks $ 34.30 $ 38.97 0.00 0.00 Crew Chief Apprentice $ 33.30 $ 37.82 1.00 1.00 Lead Equipment Operator $ 33.30 $ 37.82 4.00 4.00 Lead Operator $ 33.30 $ 37.82 2.00 2.00 Police Records Lead $ 33.30 $ 37.82 1.00 1.00 Assistant Planner $ 32.75 $ 37.19 0.00 0.00 Finance Spe t, hst $ 32.75 $ 37.19 0 50 ;4;:'1;;'1 and 1 Is, ;; ped i h t $ 32.75 $ 37.19 1 4:1;;'1 ; 4 ;:1;;'1 Project Accounting Specialist $ 32.75 $ 37.19 1.00 1.00 Purchasing/Contracts Specialist $ 32.75 $ 37.19 0.00 0.00 Mechanic $ 31.79 $ 36.12 0.00 0.00 Parks Maintenance Worker II $ 31.09 $ 35.18 0.00 0.00 Equipment O erator $ 31.09 $ 35.18 12.00 12.00 Finance Tech III $ 28.04 $ 31.83 1.00 1.00 Police Clerk $ 28.04 $ 31.83 1.00 1.00 Public Works/Engineering Support Specialist III $ 28.04 $ 31.83 0.00 0.00 Permit Technician III $ 28.04 $ 31.83 0.00 0.00 Parks, Rec & Community Services Admin Support Spec $ 26.03 $ 29.47 0.00 0.00 Public Experience Liaison $ 26.03 $ 29.47 3.00 3.00 Utility Billing / Collection Specialist $ 26.03 $ 29.47 1.00 1.00 Permit Technician II $ 26.03 $ 29.47 0.00 0.00 Community Services Officer $ 25.56 $ 29.23 1.00 1.00 Finance Tech II $ 25.56 $ 29.23 0.00 0.00 Maintenance Worker 1 $ 25.56 $ 29.23 7.00 7.00 Permit Technician 1 $ 25.56 $ 29.23 2.00 2.00 Public Works/Engineering Support Specialist 11 $ 25.56 $ 29.23 0.00 0.00 Parks Apprentice Maintenance Worker $ 24.72 $ 28.08 0.00 0.00 Administrative Assistant $ 24.72 $ 28.08 0.00 0.00 Public Works Administrative Assistant $ 24.72 $ 28.08 0.00 0.00 Police Officer $ 37.79 $ 43.37 12.00 12.00 Sergeant $ 48.58 $ 53.14 3.00 3.00 Total Union/Represented Employees ** max pay does not include longevity or other premiums as may be applicable 59.50 60.00 TOTAL CITY POSITIONS (Excluding Elected Officials, Seasonals & Reserve Officers) 101.70 102.20 101.70 101.70 - 0.50 01, 111y (f port Townsen Agenda Bill AB23-171 Meeting Date: May 15, 2023 Agenda Item: VILF ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Emma Bolin, PCD Director Date Submitted: May 17, 2023 Department: Planning/Community Dev. Contact Phone: 360-390-4048 SUBJECT: Resolution 23-032 Authorizing the City Manager to Execute All Agreements Necessary to Abate the Evans Vista Site CATEGORY: ❑ Consent ❑x Resolution BUDGET IMPACT: Expenditure Amount: $100,000 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x ❑ Contract Approval ❑ Other: Discussion Item ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: Use General Fund reserves to supplement the fund used for the Master Plan, currently programmed with County ARPA fund NTE $500,000 authorized. SUMMARY STATEMENT: The City hosted an Outreach clean up kick off on April 17th, as the first phase of the City's engagement work on planning the new neighborhood. The focus of this event was to provide information and resources to those currently living at the site. Free pizza and drinks were provided. The City also provided a dumpster for people to dispose of unneeded or unwanted items. The event was well attended by local housing and wraparound service providers (mental health, addiction, public health). Five people living within the Evans Vista forested area and several other interested City residents from other neighborhoods attended to learn more about the project. To ensure site occupants have access to resources and support, for the month of April and May service providers directly contacted those camping in the woods with the objective to encourage people to relocate to safe emergency and/or transitional housing. Camping at the site is unsafe and presents sanitation challenges. It is important to share the housing development vision for a mixed income neighborhood, and therefore, staff and service providers surveyed people experiencing homelessness, who also could live in future housing that will be built here, on what amenities and housing types they prefer. A:.0 .yt'.V... is available on the Evans Vista website for our community to co -develop a vision for housing needs and interests for the plan. The survey will be available for the remainder of the month. It is time now to prepare for site investigation activities, including brush clearing, survey work, and fencing. One of the goals of the April 17" event was to ensure that people living in the woods are aware of and prepared for the increase in activity at the Evans Vista site. The project's success depends on initiating this site investigation work such as surveying and critical area studies. Public tours of the future housing site will commence after the site investigation work is complete. Staff is preparing the Outreach plan for engagement events and a stakeholder committee invitation and scope of work. The City team toured the site with three state contractors who abate abandoned encampment sites and collected bids for work to remove trash, drug paraphernalia, hazardous materials, and sterilize or remove human waste. While touring the site, we spoke with two people living there who were in the process of using the City provided dumpsters to clean up their camping area and indicated they were moving to Caswell Brown to live in soon to arrive tiny shelters. They were interested in staying engaged in the Evans Vista project as the site will one day be housing that could facilitate their move away from Caswell Brown. Staff received bids to clean up the site and will need as much as $50,000 for abatement. The cleanup must occur before brush mowing can take place so that the area can be properly surveyed. (Next week biologists from SCJ Alliance will delineate the wetland on site and its buffer; therefore, brush mowing and encampment cleanup will not affect the wetland or its buffer). The next step is to brush mow several acres of the site so that a civil survey of the site can be completed. The City received bids for brush mowing, and approximates $50,000 will be needed to perform this work. The City team is currently working with Jefferson County Department of Public Health to access remaining funds from a Public Health Services programming grant. If the team is able to secure a subrecipient agreement to utilize these funds, the abatement costs would no longer need to be spent from the General Fund. In the meantime, we request budget authority for encampment cleanup and brush mowing so that the work can commence as soon as possible. Budget authority will be included in a future budget supplemental. "'All "'All, 1,III N, 'T'111111§ .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. a. Resolution 23-032 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: 1. If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval 23-032 Authorizing the City Manager to Execute All Agreements Necessary to Abate the Evans Vista Site ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-032 RESOLUTION NO. 23-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL AGREEMENTS NECESSARY TO ABATE THE EVANS VISTA SITE WHEREAS, the City of Port Townsend owns approximately 14.5 acres of land at Evans Vista; and, WHEREAS, the property currently houses several unauthorized homeless encampments; and, WHEREAS, the City must prepare the Evans Vista site for future development by brush clearing, surveying work, and fencing; and, WHEREAS, the City has sought bids for the abatement of the site prior to the surveying and brush clearing; and, WHEREAS, the City is seeking a grant to assist with the abatement costs; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend to authorize the City Manager to execute all agreements necessary to abate the Evans Vista site and prepare it for further development. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 15'h day of May 2023. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney 111y (f port Townsen Submitted By: Emma Bolin Department: PCD Agenda Bill AB 23-172 Meeting Date: May 15, 2023 Agenda Item: VILG ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 2, 2023 Contact Phone: 390-4048 SUBJECT: Ordinance 3313 An Ordinance Vacating A 24 X 66 Foot Portion of the Cleveland Street Right -Of -Way Between Block 192 and 193 in the Eisenbeis Addition; Establishing Conditions to the Street Vacation; and Establishing an Effective Date CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑x Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $ Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: N/A Cost Allocation Fund: 304 Street Vacation Proceeds Included in Budget? Yes ❑ No ❑ SUMMARY STATEMENT: On February 2, 2015, after close of a duly noticed public hearing, Council preliminarily approved a partial Street Vacation request by petitioners Jefferson Healthcare (PCD File No. LUP14-072). The subject area is a roughly 24' x 66' portion of Cleveland Street lying between Blocks 192 and 193 within the Eisenbeis Addition to the City of Port Townsend. Situated east of Sheridan Street, south of the Dove House facility and immediately north of the current emergency room entrance to the hospital, JHC owns the land lying on both sides of the subject right-of-way. Below are the conditions of Council's February 2, 2015, shown in italics followed by the status of each. 1. Petitioner shall proceed with the assistance and approval of DSD staff on ordering of an appraisal of the subject right-of-way in accordance with the provisions of PTMC 12.20 and shall complete purchase of the property within 1 year of the date of this approval. DSD staff will provide petitioners with a copy of the appraisal after it is completed. The City shall consider the appraisal valid for a 3 -month period. At the City Manager's discretion, a one-time, 3 -month extension may be granted to the original time period. If the appraisal time frame is exceeded and petitioners still wish to finalize the vacation, a new appraisal shall be required. The petitioner's deposit of $750 previously paid to the City for the appraisal shall be used towards fulfilling this condition, however, any costs associated with any appraisal that exceed this amount are the petitioner's responsibility. STATUS: Requirement met as the petitioner has already paid 100% for the appraised value of the land. 2. A final vacation Ordinance shall be presented for Council approval only after petitioner has: a) Submitted for, and received City approval of, a Lot Line Adjustment that formally merge the vacated right-of-way into petitioner's adjoining lands,- STATUS- ands, STATUS: Requirement met. Petitioner has submitted a Lot Line Adjustment (LLA) consistent with Council's direction which has been preliminarily approved by the PCD Director (City File No. LUP22-069). b) Paid 100% of the appraised value of the land, STATUS: Requirement met. c) Relocated the existing water system improvements from the vacation area in a manner approved, inspected and accepted by the Public Works Department (including the City's review, approval and recording of any new easements),- STATUS- asements), STATUS: The ownership of the waterline within the vacated area serves the hospital and shall become the ownership of the applicant upon completion of the vacation. d) Submitted for City review and approval a site plan showing a relocated CUP together with a 20' wide sewer easement (prepared by the applicant's licensed surveyor) centered along the existing sewer main and manhole as it lies within the vacation area. These materials must demonstrate that no part of the CUP construction will encroach into or interfere with the required sewer easement, and, STATUS: The LLA survey is conditioned to include a 20 -foot wide sewer easement (prepared by the applicant's licensed surveyor) centered along the existing sewer main and manhole as it lies within the vacation area. e) Complied with all other conditions of vacation approval. STATUS: Requirement met. The final vacation Ordinance, together with the fully executed Lot Line Adjustment Statement of Intent, sewer easement and all other required filings shall be recorded concurrently with the County Auditor's Office. All fees and costs related to the preparation, review and recording of all documents associated with the vacation are the responsibility of the petitioner. STATUS: Upon Council approval of Ordinance 3313, staff will concurrently record the Ordinance together with the fully executed Lot Line Adjustment Statement of Intent, sewer easement and all other required filings with the County Auditor's Office. 3. If petitioner desires to begin construction of the CUP within the area preliminarily approved for vacation before: a) Relocation of the existing City water system improvements as proposed has occurred and has been accepted by the Public Works Department (including review and recording of any new easements); and/or, b) Finalization of all other vacation documents as specified under Conditions No. 1 and 2, above, have been met, then, Council authorizes the City Manager, with the assistance of the Public Works Director, to enter into a Street Use Agreement with petitioner that allows construction of certain minor above ground improvements to occur within the right-of-way pending completion of all other vacation approval conditions. The use of a Street Use Agreement in this instance is as an interim measure only and is intended to act as a substitute for completion of the final vacation proceedings. The terms of any Street Use Agreement, including any financial security devices that are deemed necessary, are at the discretion of the City Manager to determine. ATTACHMENTS: 1. Ordinance 3313 2. Council's February 2, 2015 Findings and Conclusions 3. Preliminary Record of Survey for the Lot Line Adjustment CITY COUNCIL COMMITTEE RECOMMENDATION: None RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Ordinance 3313 An Ordinance Vacating A 24 X 66 Foot Portion of the Cleveland Street Right -Of -Way Between Block 192 and 193 in the Eisenbeis Addition; Establishing Conditions to the Street Vacation; and Establishing an Effective Date ALTERNATIVES: X Take No Action ❑ Refer to Committee X Refer to Staff X Postpone Action X Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: City Clerk City of Port Townsend 250 Madison Street, Suite 2 Port Townsend, WA 98368 ORDINANCE NO. 3313 AN ORDINANCE VACATING A 24 X 66 FOOT PORTION OF THE CLEVELAND STREET RIGHT-OF-WAY BETWEEN BLOCK 192 AND 193 IN THE EISENBEIS ADDITION; ESTABLISHING CONDITIONS TO THE STREET VACATION; AND ESTABLISHING AN EFFECTIVE DATE Reference Documents: Easement, AFN Lot Line Adjustment Statement of Intent, AFN Record of Survey, AFN Grantor: City of Port Townsend, a municipal corporation Grantees: Jefferson County Public Hospital District 42 Assessor's Parcel Number: WHEREAS, the Port Townsend City Council previously considered Street Vacation Application No. LUP 14-072 and following due notice held a public hearing on the application; and, WHEREAS, the vacation petition involves a portion of a portion of Cleveland Street. The partial vacation area is 24 feet in width and 66 feet long; and WHEREAS, Council adopted Findings of Fact and Conclusions at their February 2, 2015 public hearing which conditionally approved the partial street vacation subject to: a) Petitioner submitting a Lot Line Adjustment application to merge the vacated right-of-way into petitioner's adjoining lands, b) Payment of 100% of the appraised value. C) Relocation of the existing water system improvements. 1 of 3 d) Site plan approved that includes a 20 foot sewer easement. WHEREAS, petitioner has submitted a Lot Line Adjustment (LLA) consistent with Council's direction which has been preliminarily approved by the DSD Director (City File No. LUP22-069). Final approval and recording of the LLA is subject to final City Council approval and recording of the street vacation Ordinance; and WHEREAS, all other conditions have been satisfied. NOW, THEREFORE, the City Council of the City of Port Townsend ordains as follows: Section 1. Subject to the conditions in Section 2 of this Ordinance, the following right-of- way is hereby vacated to Jefferson County Public Hospital District 42. ALL OF BLOCKS 210 THROUGH 212 AND 218 THROUGH 220, EISENBEIS ADDITION, ACCORDING TO THE PLAT THEREOF, RECORDED IN VOLUME 2 OF PLATS, PAGE 24, RECORDS OF JEFFERSON COUNTY WASHINGTON; TOGETHER WITH THOSE PORTIONS OF VACATED 8TH STREET (ORDINANCE NUMBERS 962, 1419 & 1636) 9TH STREET (ORDINANCE NUMBER 2081) CLEVELAND STREET (ORDINANCE NUMBER 1419) AND WILSON STREET (ORDINANCE NUMBERS 1636 & 2409) ADJOINING; ALSO, LOTS 3 THROUGH 6, BLOCK 193, EISENBEIS ADDITION, ACCORDING TO THE PLAT THEREOF, RECORDED IN VOLUME 2 OF PLATS, PAGE 24, RECORDS OF JEFFERSON COUNTY WASHINGTON; TOGETHER WITH THOSE PORTIONS OF VACATED 9TH STREET (ORDINANCE NUMBER 2081) AND THE SOUTH 24.00 FEET OF CLEVELAND STREET ADJOINING, TO BE VACATED BY ORDINANCE NUMBER 3313 EXCEPT THE NORTH 10.00 FEET OF LOTS 3 AND 6. Situate in Jefferson County, Washington Section 2. Vacation of the right-of-way is conditioned on the following: a. The vacated right-of-way is merged into petitioners adjoining land as conditioned by the approved Lot Line Adjustment on file with Development Services; b. Petitioner is responsible for all costs associated with recording of documents related to the Lot Line Adjustment and Street Vacation. 2 of 3 Section 3. This Ordinance shall take effect upon its passage, approval and publication in the form and manner provided by law, and after it has been recorded with the Jefferson County Auditor pursuant to Section 2 of this Ordinance. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 15'h of May 2023. Attest: Alyssa Rodrigues City Clerk Filed with the City Clerk: Passed by the City Council: Published: Recorded: Effective Date: 3 of 3 David J. Faber Mayor Approved as to Form: Heidi Greenwood City Attorney uya ort �i m i 11io,. F�m,� tr Towns*z a n Attachment 1 Proposed Findings of Fact, Conclusions and Conditions Page 1 of 5 Development Services Department 250 Madison, Suite 3 Port Townsend, WA 98368 360-379-5095 Fax 360-344-4619 PROPOSED FINDINGS OF FACT, CONCLUSIONS AND CONDITIONS Subject: Street Vacation Application, File No. LUP14-072 Jefferson County Public Hospital Dist. 42 After respectful consideration of the above -referenced application, and after timely notification and hearing, the City Council makes the following findings and conclusions: Findings of Fact Background/Project Description 1. Mr. Dick Bratton, on behalf of Mr. Mike Glenn, CEO of Jefferson County Public Hospital District 42 (Jefferson Healthcare or JHC), has petitioned the City for vacation of a roughly 24'x 66' portion of Cleveland Street lying between Blocks 192 and 193 within the Eisenbeis Addition to the City of Port Townsend. Situated east of Sheridan Street, south of the Dove House facility and immediately north of the current emergency room entrance to the hospital, JHC owns the land lying on both sides of the subject right-of-way (Exhibit A Street Vacation application and materials). 2. The subject right-of-way lies at the southernmost end of a section of Cleveland Street, lying south of 10th Street and north of previously vacated 9th Street (Exhibit B aerial map of the subject right-of-way). Currently maintained by the City, the requested vacation area lies just south of an existing egress driveway serving a JHC-owned parking lot. It also connects JHC's north -campus driveway (lying east of Sheridan Street) with "Hospital Road" (the looping JHC driveway that leads to the campus' east side). 3. If the vacation receives approval and is finalized, JHC would incorporate the right-of-way into their adjoining property. The vacated area would be utilized, in part, for construction associated with JHC's Emergency and Specialty Services Building (ESSB) project. The ESSB project involves a new 47,000 square foot, 3 -story addition to the JHC complex. Specifically, the vacated area would be built with one of two Central Utility Plant (CUP) enclosures that have been designed in support of the ESSB project (Exhibit CEnlarged site plan ofNorth CUP and proposed vacation area). Each CUP consists of a screened, open-air enclosure that houses various backup power equipment needed to ensure continuous operation of the hospital in the event of a catastrophic event. The CUP planned within the requested vacation area is 35'x 28' in size. Surrounding the CUP will be concrete pathway/sidewalk and landscaping. Revisions to the vehicular driveway system will also occur as part of the ESSB project which will preserve and actually improve vehicular and pedestrian connections on the JHC campus. Attachment 1 Proposed Findings of Fact, Conclusions and Conditions Page 2 of 5 Public Notice, Request for Comment 4. Public Notice of the requested vacation was provided in accordance with municipal code and state law. A legal ad for the public hearing was published in the Port Townsend Jefferson County Leader on January 7, 2015. 5. The Jefferson County Public Utility District (PUD), Century Link telephone and WAVE Broadband cable were all contacted in writing & asked to comment on the proposed vacation. None of these franchise utility providers responded to the City's request for comment. 6. The City's Non -Motorized Transportation Advisory Board (NMTAB) was also consulted as part of the vacation request. They indicate no objection to the request so long as non - motorized easements are retained in appropriate places within the vacated right-of-way that will allow future non -motorized connections to be made northward along the east and west sides of Cleveland Street. While considerable weight is given to NMTAB recommendations, Council finds that retention of non -motorized easements is unwarranted in this instance. The rationale for this follows below. 7. Concrete sidewalks exist along the east side of Cleveland Street as it abuts the Dove House facility, north of the requested vacation. This existing sidewalk terminates at an existing landscaping bed located on the north side of Hospital Road. On the south side of Hospital Road from the sidewalk, there are no existing pedestrian entrances in the JHC complex that align with the existing sidewalk and none are proposed as part of the ESSB project. The requested vacation area south of the existing sidewalk alignment is proposed as a landscaping bed. 8. There are currently no sidewalks along the west side of Cleveland, south of 10th Street. If the vacation is approved, the remaining Cleveland Street right-of-way is still available for sidewalk improvements that could be tied into the non -motorized network planned for the ESSB project. Retention of a non -motorized easement along the west side of the requested vacation is not necessary to ensure viable public non -motorized connections are maintained. 9. The Port Townsend Police Department and East Jefferson Fire and Rescue (EJFR) were invited to comment on the proposed vacation. No comments were received from the Police Chief, while EJFR comments indicate they have no objection to the request (Exhibit D EJFR e-mail comments). 10. The City's Public Works Department has reviewed the requested vacation and, in general, supports the request subject to conditions that protect or address existing City utilities. Retention of the requested right-of-way is not critical in regards to the City's roadway system. Relocation of JHC's north -campus driveway as part of the ESSB project will ensure vehicular connections to the hospital are maintained. 11. The requested vacation area presently contains a section of City maintained water main and a fire hydrant. It also contains a City maintained sewer main and manhole, along with a private side service line serving JHC. The existing water main and hydrant are being relocated as part of the ESSB project and, upon completion, will no longer be within the area requested for vacation. No similar relocation measures to address the existing sewer Attachment 1 Proposed Findings of Fact, Conclusions and Conditions Page 3 of S facilities have been proposed. The CUP's location as proposed (shown on Exhibit C) would interfere with reservation of an easement over the sewer facilities that would be necessary as part of any approved vacation. The City's minimum easement width for a single public utility such as this is 20', with 10' lying along each side of the existing sewer line. 12. Permits related to the ESSB project, including the CUP enclosure and the planned water system changes, have been filed with the City and are pending issuance. Petitioner has agreed to shift the CUP location eastward in order to accommodate the minimum sewer easement width required by the City. JHC has demonstrated a need to begin work on the north CUP enclosure concurrent with the water line relocation and other site grading improvements. As such, any vacation approval requires careful conditioning so that JHC's planned work sequence can be accommodated while the City's needs for completed public utility easements and infrastructure are still met. One possible means to achieve this is via an administrative agreement between the City and JHC. Review for Consistency with Applicable Goals and Policies 13. Pursuant to the review procedures codified in Chapter 12.20 PTMC, the petition for street vacation has been reviewed for conformance with the applicable goals and policies of the city comprehensive plan and other adopted city plans. Goals/policies are indicated in italics followed by a discussion of the project's conformance with the goal/policy. Transportation Goals and Policies A. Use the following criteria to consider ifpublic rights-of-way should be vacated or left unimproved: a. street continuity and property access; b. future utility needs, including stormwater facilities, and capital facilities plans; c. consistency with Land Use and Transportation Elements, as well as the overall Comprehensive Plan; and d. preservation of open space and environmentally sensitive areas." (Policy 9.4, Transportation Element, Port Townsend Comprehensive Plan) 13.1 CriteriaA.a, A.b & A.c are standard review measures for street vacation applications pursuant to Chapter 12.20 of the PTMC. Conformance with each of these criteria is addressed below in the Conclusions section of this document. In regards to criteria A.d, the site does not contain any mapped critical areas. B. Allow street closures (or do not allow some streets to be opened) in certain areas so the street grid is broken in an effort to promote more pedestrian friendly neighborhoods. Streets designated to be closed or to remain unopened should be identified within the Nonmotorized Plan. (Policy 4.7, Transportation Element, Port Townsend Comprehensive Plan). 13.2 The subject right-of-way is not identified in the Non -Motorized Transportation Plan (NMTP) as a potential pathway. Little potential exists within the requested vacation area for non -motorized needs. Sufficient non -motorize provisions are being made as part of the ESSB project to accommodate the walking public. Attachment 1 Proposed Findings of Fact, Conclusions and Conditions Page 4 of 5 C. Provide pedestrians and bicyclists with a system offacilities, incentives, and services that fully support trip -making connections between residential areas, employment centers, shopping, recreational facilities, schools, public transit and other public services within the City. The City should develop a safe and convenient environment for walking and bicycling by developing a city-wide sidewalk/pathway plan including on and off-road trails to establish safe integration of bicycle and pedestrian circulation. (Policy 5.3(f), Transportation Element, Port Townsend Comprehensive Plan). 13.3 As stated previously, the subject right-of-way is not designated as or practical for use as a future pathway. The remaining Cleveland Street right-of-way north of the requested vacation could still be improved with non -motorized facilities which can be tied into the on-site system planned as part of the ESSB project. Conclusions 1. The proposal complies with the applicable goals and policies of the Comprehensive Plan, as discussed in the Findings above. Vehicular service to petitioner's lands and those of adjoining landowners are not adversely impacted by the vacation. The subject right-of-way is not needed for future area -wide vehicular circulation. 2. The effectiveness of fire, law enforcement, medical and other emergency services will not be impaired by the proposed vacation. 3. The proposed vacated right-of-way will not be practical for use as a city pathway, trail or sidewalk corridor. 4. The subject right-of-way is not located within any mapped environmentally sensitive area nor does it abut a body of salt or fresh water. 5. The right-of-way sought for vacation is presently in use as a public utility corridor and contains both water and sewer system facilities. As part of their hospital addition project, petitioner has submitted plans that would relocate the existing water facilities outside of the requested vacation area; however, the existing sewer system improvements are planned to remain in place. Because the proposed street vacation conforms with the goals and policies contained in the Comprehensive Plan and it satisfies the review criteria for street vacations set forth in Chapter 12.20.060 of the Port Townsend Municipal Code, the Port Townsend City Council hereby grants APPROVAL of the above referenced application, SUBJECT TO THE FOLLOWING CONDITIONS: Petitioner shall proceed with the assistance and approval of DSD staff on ordering of an appraisal of the subject right-of-way in accordance with the provisions of PTMC 12.20 and shall complete purchase of the property within 1 year of the date of this approval. DSD staff will provide petitioners with a copy of the appraisal after it is completed. The City shall consider the appraisal valid for a 3 -month period. At the City Manager's discretion, a one- time, 3 -month extension may be granted to the original time period. If the appraisal time frame is exceeded and petitioners still wish to finalize the vacation, a new appraisal shall be required. The petitioner's deposit of $750 previously paid to the City for the appraisal shall Attachment 1 Proposed Findings of Fact, Conclusions and Conditions Page S of S be used towards fulfilling this condition; however, any costs associated with any appraisal that exceed this amount are the petitioner's responsibility. 2. A final vacation Ordinance shall be presented for Council approval only after petitioner has: a) Submitted for, and received City approval of, a Lot Line Adjustment that formally merge the vacated right-of-way into petitioner's adjoining lands; b) Paid 100% of the appraised value of the land; c) Relocated the existing water system improvements from the vacation area in a manner approved, inspected and accepted by the Public Works Department (including the City's review, approval and recording of any new easements); d) Submitted for City review and approval a site plan showing a relocated CUP together with a 20' wide sewer easement (prepared by the applicant's licensed surveyor) centered along the existing sewer main and manhole as it lies within the vacation area. These materials must demonstrate that no part of the CUP construction will encroach into or interfere with the required sewer easement; and, e) Complied with all other conditions of vacation approval. The final vacation Ordinance, together with the fully executed Lot Line Adjustment Statement oflntent, sewer easement and all other required filings shall be recorded concurrently with the County Auditor's Office. All fees and costs related to the preparation, review and recording of all documents associated with the vacation are the responsibility of the petitioner. 3. If petitioner desires to begin construction of the CUP within the area preliminarily approved for vacation before: a) Relocation of the existing City water system improvements as proposed has occurred and has been accepted by the Public Works Department (including review and recording of any new easements); and/or, b) Finalization of all other vacation documents as specified under Conditions No. 1 and 2, above, have been met; then, Council authorizes the City Manager, with the assistance of the Public Works Director, to enter into an agreement with petitioner that allows construction of certain minor above ground improvements to occur within the right-of-way pending completion of all other vacation approval conditions. The use of an administrative agreement in this instance is as an interim measure only and is not intended to act as a substitute for completion of the final vacation proceedings. The terms of any agreement, including any financial security devices that are deemed necessary, are at the discretion of the City Manager to determine. LOT LINE ADJUSTMENT NUMBER LUP22-069 DECLARATION: � NE UNDERSIGNED, NNERTS)IIN FEE SIMPLE OF NE FIND HEREIN FRE" PIT R OF ANT 10 R (DESCCRIBEOEODO FIERMYMAKE A LOT LNE LOT MIS LOT ADJUSTMENTIS NICE IN NE FREE CONSENT AID 11 ACCORDANCE IN TME DESIRE OF ME N WDKESS —REOF M RAVE SET OUR RANDS AND SEALS. OWNER(5). APPROVALS CITY OF PORT TONMSEND DEPARTMENT OF PLANNING JEFFERSON COUNTY DEPARTMENT OF ASSESSMENTS NAD a0%AL EPUCR 2010 =1 GAT— DATE OF SJRMEY: FIELD KORN FOR NIS SIRMEY WAS PERFORMED IN 2022. INSTRUMENT -ON USED: CARLSON BR%J GPS UNNITR SURVEYOR'S CERTIFICATE Pp TRIS SI MEETS OR EBOBEOS THE REGI REMENTS OF ETNOD: RM GPS FIELD OBSSEERR ATIONS AND FIELD TRAKRSE. EDISTING RECORDS OF JEFFERSON COUNTY —HINGTONRECO ROEO IN EYCEPT TIE NO— 10 FEET OF BAD LOTS I AND S; 'CR UPON "CATON, AFFAIRM To SAID 'B_ By ALL NAT PORTION IF NE SECTON 10, TO— � DOWN, UNE NNIN H AT A STREET: PONT"CONNON TO THE CENTER UNE OF SXERIDAN NEN.E EAST A GISTANKE IF . FEET TO TE1 TRUE POINT N EN IF N._ A DISTANCE SE CRT BE TTEDCE NOR, A DISTANCE OF22, MET. NEDCE NORINAA (DISTANCE OFTOEMET. TIENCE IIEST A DISTANCE OF 110 FEET: TIENCE SIGN A DISTANCE OF _ FEET TO TIE TRUE POINT 11 1AIA 11R11" GAN. DN—UNE 1N. �E EL T pL EttANDENPBEIC5G ADN ON TO TRE R PARCEL I N ILL. EN2A OF PLATS ONLAI IF S PA. Al2RECOROSNOF JEFFERTO NE 11 FLYSON FIAT PORTION OFG�IE SECTION 10. TOMBIR GG NORN. DESCRSEG AS FOLLOW BEGINNING AT I PONT COMMON TO THE CENTER LINE OF GIERT— UNE IF 11 STREET, TIENCE EAST A DISTANCE OF 33 FEET To T" "E PONT NENCE EAST A 111TICI 1 11 FEET ALONG NO G.UN IROPERTI N EN CE N.'N A DISTANCE GE 2.1 FEET, N EN CE — A DISTANCE OF 20 ME EE I NENCI ..BN A DISTANCE OF TO MET. N EN CE — A DISTANCE OF 110 FEET, TIENCE SIGN A DISTANCE OF _ FEET TO TIE TRUE POINT 'I C AN. 'IS N THE PLIT IF EICEN.EIG AD NIP RECORDED 11 —11E 2 OF PLATS, PACE 21 PARCEL D ITTL OF BLOCK 211, SUPPLEMENTARY RIT TO EIGENSES ISDITON TO—END, ACCORDING TO PLAT RECORDED IN VILIME 2 OF 141G.TPER NTI FIAT PORTION OF VACATED BN STREET ADXNNG TOGENER NTI FIAT PORTION OF VACATED 911 STREET ADXINING, 2081, ORDINANCE GI PGRFGI OF VACATED 1-1 STREET — 332-130-090. FLAT VC2 OF PLAT$ OPERATION OF LA. 7 RANGE I ABST, 1M., AKNUE AND OF BEGINNING; OF BEGINNING; IF 11 STREET 11-1 CItt OF PORI TOxNSENO FORT —FEN COUNTY, NSNINGTONALL RANGE I AEST. —UP AID OF ... NI UNE, OF BEGINNI- TO THE CITY PLATS, PACE 21, RECORDS P RSIANT PIRSIANT ADII PURSUANT PAGE G4, TO TURNER TRE CENTER ILICK AS S A ;ECORDEO —. TURNER TIE CENTER OF PORT OF TO CRINANC TO ORDINANCE TO LOTS I TIRO— 8 INCLU— IN BLOCK 219. SUPPLEMENTAL FLAT TO 11SEN1111 All, TION TO 11 11 IF IIRT FIBINGEND, 11 PER FLAT I OCRIED IN ,UK, , IF "A' , PAGE RECORDS OF IEBMRS.N COUNTY 11A.NPT.N; PARCEL 14, 5 AND 6, STOCK — IF NE SUPPLEMENTAL PLIT TO EISENRE's AC,,FCN To TIE LOTS 3, CITY IF FORT TO -11. AS PER FLAT MIORIED IN ID—E � IF FLATS. PAGE 24. RECORDS OF EFFERS.N COUNTY "_NG ToD . PROPOSED LEGAL OR A ,OR UPON GN. ATIONXED i0 SND PREMISES By OPERATON OF LAw. TO NE PIT NEM.1. RECORDED 1. LUNIE � .1 PLITS. PA. 24, RECORDS .1 1EFFERE.N COUNttTIIENEWnBRINGTON, EET (ORD 12 6.)RBN _MT 11 E(0 ORNANCPOTION 'E NUMBER 2GRjj) C. -NO STREETC(ORNNANE NUNBER19 419) AND WLSON STREET (ORDINANCE NUMBERS 1836 k 2409) ADIDNING ALSO LIT' ' " R"' " '—' 193, EIGENBEIS ADDITOI, ACCORDING TO NE PLAT DIEBECE, IECUR DEC IN —11B 2 OF PLITS1, PAGE 24, RECORDS OF 1EFFERSON COUNTY T111111 11 1111 —IEET (oaoNoe1) AN D FRE NUMBERUTN 24.00 FEET OF CLEVELAND STREET MJgNINC, TO BEVACATED BY ORDINANCE WASPoNGTONCORDED N WwNE 2 OF PUT$ PAGE 24, RECORDS OF JEFFERSON COUNTY N E SOON 24 DO ME, OF EVELANO IF 1ACATED "AND ND STREET ADJCYNINO. T00 BE VACATED BY OROINA)NCE =NE —NCRN 1GTOO FEET OF LOTS 3 AND 6. E. B. PARCEL MEAS: PA` A` E NO'S:PARCEL A : 1111112 25.743 SQUARE FEET OR 0.591 ACRES PARCEL D: 948 32118012 & 948322002 56.962 SQUARE FEET OR 1.30]] ACRES 59,337 SGUARE FEET OR 1-22 ACRES PAS— 1, S— P I 69.707 SQUARELMET OR 1.6003 ACRES EXISTING PARCEL E 54,337 SCUARE FEET OR 1.2474 ACRES 62.022 SQUARE LMET OR -236 ACRES EXISTING FEET 54,—ET OR 1.2411 ACRES EMSMN2 SO AREFEET 2,76ET GR D.6373 ACRES PRO 8,485-- N SQUAREFEEi OR 9.5812 ACRES SE 1/4 & SW 1/4, SEC. 10, T30N, R1 W, W.M. SE 1/4 & SW 1/4, SEC. 10, T30N, R1 W, W.M. AUDITOR'S CERTIFICATE SURVEYOR'S CERTIFICATE LOT LINE ADJUSTMENT NE MAE ME BUSH, ROED & HITCHINGS, INC. NDIRS RNEYS RIOURc"E .. IFEEM IF RIY RFHEA7 T AT TME/LAND PoI'�� SURVEYORS & CIVIL ENGINEERSJEFFERSON HEALTHCARE 834 SHERIDAN STREET REGMEST GE Eq DWN. BY:TEC SCALE: 1 50' AGE RECORDS GF JEEFERSDN GDMNTY.WA. IN BRN 15400 SE 30TH PLSTE 100 (206) 323-4144 BELLEVUE WASHINGTON 1-800-935-05089800]-6546 CHK. BY: PLS JOB NO.: 2022146.01 WWWBRHINCCOM DEPUTY JEFFERSON COUNTY AUDITOR DATE: 9/26/22 SHEET 1 OF 3 _ 10TH STREET(Pueuc RICIT or 111) LOT LINE ADJUSTMENT Nc c0nc. nl 569 Csm E zss DO - - - NUMBER LUP22-069 0oN eRs1 REulE cnsL, 55.59' see D6mE zssse - E 6 WI D REF n0 I ..e9 C6CI E e - WWR RmCRT R Fmmce' Lor , Lor 2 3.3.8 LOT 7 LOT z Lor 7 .I _ 9MRVEY WAs calDucTED Ac,..0 TO THE D6scRIPnOx RE -D 3 LCT F ..FE Br F,'E' AMERICAN SENE TS SHZr O NOTED Courvn. I I 3 C I I I weRANTEE rvo.e13wTHE E.essuEN,s SH Z. Ore nO,m x6RECry 199.ee' _ ___________I___________ __ _1___ `�• 1 RFiA,E i0 ,xlS COMNNMEN,. L: 589ro]'tYE NOTE, EASEMENTS CREOTED OR RESCINDm AFTER THIS DAIS ARE NOT e M z m e SB9roT19'E 199.98' SHOWN OR NOTED HEREON. w 1 T LOT 6 s LOT 3 - 1 �_ •', ro°�' ______Lo?s ___-I-, LIT 3ao't3z.O•-{ LOT6 .,, nnE reu=OreT 'RE O ExcwnOrvs: o w o°h c LOT 3 e ITEMS a -'-T ARE F N or a z. E.oscumT AND TxE ,Esus AND cCNDInCNs TxERmE $ i�_ LISCUOSID Br. INCTNWEN, reEwreoBO dnrvu•wr 3,. 1x75 UNDER o p m ' 0 REcareDING ND. zas]9B (v9wME n PAre 5ez "m a _ _ _ _ _ _ - LO, 5 P '• y F OTPIaAL REcore9s) ANO In OrmlxnxcE rvo. 1636"_ n �] Ir ---1- 8$ Q �TOr :, " - w a _ OF THE att v PCRr rOMRSENo _ _I_ _ 3 z ` LOT s Lora o PURPOSE. OFWATER, III . --- ^� �_� SEWER ANO O,HEre Umar unss ®- - SURGETOreS NOR No EASEUExTs CESCRIDED IN DOCUMENT. EASEMENT REc. no. 6D.,D19 BE o:cA,Eo o 4TH STREET IF 3. N„sr caolnorvs Arv0 REsmsnaus IMAND IS IIWIGEY RUDER AGREE Posm 9r r sasna 3 'E z3 9s• o: -SO wnrva6rvo aRo _— r - L nOIUP33 EOOCI) P.NCARESRom C I�LOT uxE TO DE REuow 9TH STREET IIt s - - - •#- FE9RUARY C6, IGAA, uxDER RECORDING .C. zAl- D ('HEATED Oreo- NO. 2861) I RD�LOT L c TO BE REMDvm II SURrEVCR'S NOTE: YTECTS LOTS 3-6, BLCCH 193 _ _-i__-_--_ 20' EASLOTN6i REc No L,yy 1. PROWSIONS CONTANED ,HEREIN. LOT e LOT I I 1 .!3713966 zaz37 RECOROm: JULY I, 196 RECORDING n0.: 1]3136 IN FAwR CF: Puccr SOUND POWER AND ucxr cCMPANr, A I LOT e LIT 1 WASHINGTON cCRPORAnOx LOT 7 WW - AS P FCR: EFFERPc rRAx5uI55ICN ANI 'TO SKTEu----------I- __________I ----- THE ____ ___ F. __-I__________I__________ o EERNCN[ DESCRIPTOR'AS D PTMSENEHiO PROM SEUfFlCIENi TO w m LOi UNE i0 BE REMOKD LOT UNE TO DE GE— AND P- 'I FRED or OL o�PuccTRsouuo PovhR M,Ns coNruxm n,mEIN: I wr L LOT 7--__I_� �'��I I" _-_ �� - " II,I Lor 7 D s� LOT z s E umT, u HlrvciOx coRPorsANOe ucHT COMPANY. A 1.3so - LINE TO RE RExowo o O z P - ¢ 1 w OT z R oROm. eLI, 1 e _ �_� " CORDING N 1 F E n<ANsux SNo EASEusrvr Is Rsulsm. ,EW I J ` L _ _ _ _ _ _ _ _ _ J . YEN: u.Ecnrlc IssOx .wo nCC ____ ____ _ _ _ I ,HE LEGAL DESLRIRnGI roR DB,,RIBBnDN 6 _ 500 g9 63< E 6 o p 6 0 oo�'E7 J ? r -- DT p e� LIT 6 pr 3 a DT I IIENT ro — — Q -- Lp, 3 DETERxmE ITS xncT LocnnaN WTHw SAID P slos3•I-'w 1C CO' u �- I �. 6. COVENANTS. GONDITONS AND RESTRICTONS IMPOSED BY — — _ INSTRUMENT AND THE (ERNS AND PRONSIONS WNTNNED THEREIN --- --- -- RECOre9m ON NeRCH 16 19813, UNDER RECORDING NO. 313x77 1 r --O -- aODD �1l I--r--------- (ORDINANGE NO. 2013, OF THE CITY Or PORT TOWNSEND) L .. T Em I LOT 5 I MI5 EASEMENT REL. N0.1173Gsa sureMEmres nmE: VACATES A PORnon DE 9,11 STREET _ a ss9 os arE32 OD soo sa, r•" 0 LOTIa ~ LIT s j LIT a 1 7. AN eC`NOT W,NEEND rv,NNm IN ORO EY rv0.2108ER THE " z aG -JI L----- 1 1 l att OF Pati nlxNSExD RECORDER INE 27, 1994 UNDER No � m -----1------I— --J L___-------I---------- RECORDING NO. 3]1053. r ^ F =" NOTE: RE DxDINAxcE. o `-' m = LOT unE ro BE RE DIED 8TH STREET w o e95zE. n -E 7.oO•- EAssuwT ANC ODBC IONS CONTANEO TrvERux As RESER- Br: rc � STH STREET � _ _ _ _ _ (v� ORD. NC. 635) a w m o 11ACNATED ORD ND ; I .. . _ Om.NICE ND: N0 95X0 69b] }I. APPreD,EO DN: N� 56917.31-E 966 99 I I STH STREET ---I _Ir- RFLGRD'NC No.: m1Cw fvAc.ATEo ORo No 1a9> LOT URE r0 BE RE1111 g H wFAwR CR aTv aF PCRr TCxNSENo----------i---______ I � I I _ AFFECTS: YACA,EO WLSON 9 INCLUDING IONS CONTAINED ,HEREIN LOT s 1 0 LOT I ussuLNT. we rvc ,FRSs ervo RROWs n a 1 REcare9m: ziizaz • I9sa �� l F o I LOT 6 r l ,- L I LIT 6 LOT I INE FiwRGCiC.: "ZSOuxOPCxERAROUGXi cCMPrNY, --________I-____-I oI AvusxwcrON corerOreAnOry-_�1________ �_� - FOR: ELECTRIC TRANSIASON AND/CR DISTRIBDnON sK,EM QP 1 , g o l 1 1 1 I r Lo, LITE To BE REMOWD 1 THE LEwL CsscRlPnOx IN suo EASEWE SAID Is NOT EUFRVasnr TO N- LIT 7 IF T�I 1 DETERMINE Irs EXAc, LIC AnON WTHw sAIO PreswsEs. LOT z : o w g -h Lor 7 e L IT 7 1 G 10. CONDIDENS, NOTES. EASENEBTs. PROMSENE CONTAINED AND/Ore 1 1 w = 1 0 1 1 w ^ �� LIT z DELNEATSD an OTE FACE OF ,nE wRVEr RECORDED UNDER o _--__-__-_1_ 0�i,- 1 u�-I" L____ NO_,37a9 ___ IFF`ERSDN LGDNTY FECCRDII NO.1]a9B, a I_ _ 1 - LINE sURVEvaas NOR NO TERMS AND PROMMa1s CONTAINED TrvERRx: m o LOT s 1 0 1 QP ose x0 EASWExis sxOWu. „N (a 11, EASEMENT, INauDI 0 1 Lor s Lor 3 RmDRDm. *"Ir11.,99. ___ _____ I� RECOREINC NO.: _ _ - j NFAPUR OF: OF PONT,OMMND Lors Y-7 Sal r__-__-____ 1 n1e ------ P I FDR. RENOVATION, , PAIR AND/, oREIPLAGE INTOE AW - 1 33.0' LINE,IDH, REPAIR x DR R P DEM NT OF A W R y RENDVA i LIT a 2 REAL 110PERTY " THE EOBERM5. AND P—SONO RIN'ECORDING oTHERNO PR"'TgI oRECORDE'REDNTD ON LOT a IND LOT s O 5 UNDER RE-Fu'W 7a,4e6' 7TH STREET sureMEmres rvo,E. NET 5 5 e mND wNc. Mo(FlI I CC (Pueuc Rlcnr pE wAr) M r SURVEY. /� ACAs= 13 sEWENTSTMPreoMSOrvs cOrvrUNm .w0/are _ i REO6_ / . Oa eN I .REE_ NO „ 3/4 oawceh0 NOTES. EAUCE OT E OMS YS RECORDED CONTAINED UNUER " - z I T _ - .BLC, RIGH Bs' J ,IEFTERSON COUNTY RECON NO No. 42198 AND M0592 - - - �EASFIEN,INC DNGBERNS'ANDPosoNSCON CT xm,HEREIN: N LOT LINE ADJUSTMENT RECOOROm. OCTOBER 1& 2016 r` BUSH, ROED & HITCHINGS, INC. JEFFERSON HEALTHCARE R DF. nNgNO LAND SURVEYORS 8, CIVIL ENGINEERS 9 834 SHERIDAN STREET AFrtCIS 111,5 l AND 5 TR'P OF IND LANG WMM BRN 15400 SE 30TH PL, STE 100 (206) 323-4144 x , DWN. BY: TEC SCALE: 1 = 50' ( ES RE) BELLEVUE WASPI—ON 1 -Coo -035-0508 c,,n ,nen 5D tt 98007-6546 WWW. BRHINC. Co. Q YwMAI LA„p CHK. BY: PLS JOB NO.: 2022146.01 10TH STREET (PIE"' RICHT or war) LOT LINE ADJUSTMENT see o6mE TWou — — — _ NUMBER LUP22-069 Sas os arE zss.99 — Sa9 F6-31'E 2ss9e' — I I-3i =o�^a I � � I ecc a o a✓Psd-__________I__________------------- OR GP sT.o't To N �m Ta..sA .. soo zs so 125 J( i" - TaEE?s/aRusn jj 0 q — — it _ T 0' SEhENi REG 019 f B m v IIOFID _ I. Pn fi e — P,1-15 �— — --_— CU s IBRI 21 EnsEUENT IEa. NO 11-- I EEs/eausl I I rtzEEs/sreusH Rm�an _________nod I ss nn"' R _,,,d asraa>l eioc ;I d m o re — —jRw, I_________ p--__-- 1I I IIS o I ---- — I _.. _.. I O I i iI P I Pa ail l r nvE I I'�- Eis r 3osa As EN reEc. N 13i EEs u Ta / 1 O I I I _I_ P4 — - I I '^ Pe. Pn 1Y 1 I I rid' �' 0o us /', � I I R,s I l, • UI _ � ins€u€nr_aE6 Na.�naeas m v ^ y of to PONo z, sot n ITP >^;e, e EEs/enusH �—+� —_ _—� SP a I X � 12 .12SP 12'Sld `q. .J 1?'so a BUSH,ROED & HITCHINGS, INC. ,�sFE ° LOT LINE ADJUSTMENT ND SURVEYORS & CIVIL ENGINEERS 90 s JEFFERSON HEALTHCARE LA 834 SHERIDAN STREET BR^ 15400 SE 30TH PL, ST E 100 (206) 323A144m DWN. BY: TEC SCALE: 1' = 50' BELLEVUE, WASHINGTON 1-800-935-0508 c,,n 98007-6546 WWW. BRHINC. COM gy4L Lpip CHK. BY: PLS JOB NO.: 2022146.01 DATE: 9/26/22 SHEET 3 OF 3 Cit�(David Faber Q Id9ayor l 360.39w2980 dfabercityofpt.us Townsen... .................................... May 16, 2023 Washington State USDA Rural Development Office 835 Black Lake Blvd. SW, Suite B Olympia, WA 98512-5715 Via... ,.� �.� ov ........................................g................ RE : USDA -RD Rural Classification Dear USDA -RD Thank you for the opportunity to comment on the five-year periodic review of eligibility for USDA -RD rural housing programs. Housing affordability and availability is a national crisis and our community has not been spared. Lack of local supply and affordability is having devastating ripple effects on our families, critical services, education system, and local economy. Rapidly rising house prices have driven out individuals and families who have long lived and worked in Port Townsend. A higher percentage of residents here live in poverty than in either Jefferson County or the USA and are significantly burdened by the cost of housing. We also suffer from a serious lack of mortgage credit for lower and moderate -income families. Affordable and stable housing in Port Townsend is an underpinning success factor for our collective well-being and quality of life. USDA -RD programs like the Section 504 Home Repair program, the Section 502 Guaranteed Loan program, the Section 502 Direct Loan program, and many others help provide such affordable and stable housing. For instance, these programs provide the financing mechanism for successful projects driven by our regional partners like Habitat for Humanity of East Jefferson County and other non-profit housing providers. Our partners have made it abundantly clear that the success and future viability of their permanent affordability programs is inexorably linked to the existence of those USDA -RD programs. The Direct program is the only mechanism that allows residents making less than 80% AMI to own a home. Likewise, the USDA Guaranteed Rural Housing Home Loan and programs under Section 504 Home Repair would disappear. Ineligibility would have a devastating impact. We believe our community should remain eligible for these critical programs. A brief description of our community reflecting your eligibility criteria: Port Townsend's population is under 10,000 according to the 2020 decennial census data being used for your review. That said, it is worth noting that Port Townsend's population estimate based on the American Community Survey 2021 recently crested above 10,000 (to 10,306). 250 Madilsoin Street - Suite 2 - Por°t l"dwiu°rosend - WA 98368 l 'u ww,c tyofpt.us, Cit�(David Faber Q Id9ayor l 360.379.2980 dfabe'cityofpt.s Townse�n ... .................................... • Port Townsend is not located within a Metropolitan Statistical Area (MSA). Moreover, while a designated urban area under the Washington State Growth Management Act (GMA) and close to the Seattle -Tacoma -Bellevue, WA Metropolitan Statistical Area (MSA) (and to the Olympia-Lacey-Tumwater, WA MSA and Bremerton -Silverdale -Port Orchard, WA MSA) as the crow flies, the complex physical terrain of the Puget Sound region complicates proximity. For instance, travel from Seattle to Port Townsend takes over two hours without any wait time for ferries, traffic, or disruptions. • Port Townsend is irrefutably rural in character. While aiming for greater intensification, Port Townsend has an approximate density of only 1400 people per square mile. Open space, natural landscapes, forest lands, and farmland frequently dominate the landscape inside our city limits. Port Townsend is also at the end of the remote Quimper Peninsula. • Port Townsend has an unfortunate and significant lack of mortgage credit for lower and moderate -income families. We recognize that any community classified as rural in the previous 30 years, including Port Townsend, can continue as such until the 2030 census. Again, we expect to receive intensification over the coming years, but under almost no circumstance will we be over 20,000 people. Thus, notwithstanding an influx of mortgage credit in the coming decade, we hope to be eligible for USDA - RD housing programs for the indefinite future. Thank you for the opportunity to provide input for the eligibility review. Please do not hesitate to contact us for more information. David J. Faber, Mayor Aislinn Diamanti, Council Member Ben Thomas, Council Member Amy Howard, Deputy Mayor Libby Wennstrom, Council Member Monica MickHager, Council Member Owen Rowe, Council Member CC: State Director Helen Price Johnson, Acting Area Director Trudy Teter 250 Madisoin Street - Suite 2 - Por°t " "dwiu°rosend - WA 98368 l 'www,dtyofpt.0 s, 111y (f port Townsen Submitted By: Laura Parsons, P.E. Department: Public Works/Engineering Agenda Bill AB23-173 Meeting Date: May 15, 2023 Agenda Item: IX.A ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 8, 2023 Contact Phone: 360-379-4432 SUBJECT: Ordinance 3314 Amending Port Townsend Municipal Code Chapter 10.28 Speed Limits Established by Adding Four New Sections CATEGORY: ❑ Consent ❑ Resolution ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: BUDGET IMPACT: N/A Expenditure Amount: $ Included in Budget? Yes ❑ No ❑ ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: At City Council's Infrastructure and Development (I&D) Committee meeting of May 3, 2023, committee members supported staff's recommendation to install additional Edge Lane Road (ELR) striping on Fir Street (between F Street and U Street), U Street (between Fir Street and Cherry Street), 491h Street (between Jackman Street and 53,d Street), and 9th Street (between Sheridan Street and McPherson Street) with this year's striping contract. In 2022, ELRs were installed at three new locations, and the speed limit was redesignated to be twenty miles per hour. Based on the success of these ELRs, it is staff's recommendation to designate the speed limit as twenty miles per hour on all the streets striped with an ELR configuration. Last year, the City Council approved ELR installation on Hancock Street between Sims Way and 91h Street, on Blaine Street between Tyler and Monroe Streets, and on Kuhn Street between 49th and North Beach. Information on ELRs from last year is available on the City's Engage PT website under the Comprehensive Streets Program. See the traffic calming I sll lcity2.:11� ..:.. /ern e t/ e/coirr� irehenslive....stireets.... )iro ram. section o this website „ In order to convert the speed limit to 20 mph on the upcoming ELR streets, the City's Municipal Code Chapter 10.28 shall be modified, as allowed under the Revised Code of Washington (RCW) 46.61.415 — When local authorities may establish or alter maximum limits. The installation of new speed limit signs will be done concurrently with the ELR striping planned for Summer 2023 to occur in August, as part of the already budgeted 2023 Citywide Striping contract. Sign installations would be completed by City Streets Department crews. Staff is meeting with the neighborhoods to gather feedback. If, through public process in adjacent neighborhoods to this year's streets, it is later decided to not install ELRs, then those streets will not be designated with a 20 mph speed limit. ATTACHMENTS: Ordinance 3314 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve first reading of Ordinance 3314 amending Port Townsend Municipal Code Chapter 10.28 Speed Limits Established by Adding Four New Sections. ALTERNATIVES: ❑x Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Ordinance 3314 Page 1 of 2 ORDINANCE NO. 3314 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, AMENDING PORT TOWNSEND MUNICIPAL CODE CHAPTER 10.28 SPEED LIMITS ESTABLISHED BY ADDING FOUR NEW SECTIONS RECITALS: The City Council of Port Townsend finds as follows: The City of Port Townsend has installed edge lane roads in certain areas of the City. Edge lane roads move vehicle traffic to a single lane in the center of the road and allow pedestrians and bicycles to use the outer edges of the road. 2. Based on the need for vehicles to alternate travel in the center and yield to one another, the speed limits for edge lane roads are lower than the normal speed limits for non -arterial roadways. 3. RCW 46.61.415 authorizes local authorities to establish or alter maximum speed limits on non -arterial roadways. NOW, THEREFORE, the City Council of the City of Port Townsends hereby ordains as follows: Section 1. Port Townsend Municipal Code Chapter 10.28 is amended by adding the following new sections: 10.28.060 Fir Street— Between the intersections of F Street and U Street. The speed limit on that portion of Fir Street between the south boundary of F Street and north boundary of U Street is established at 20 miles per hour, and no vehicle of any kind shall travel on Fir Street in excess of 20 miles per hour from the south boundary of F Street and north boundary of U Street. 10.28.070 U Street— Between the intersections of Fir Street and Cherry Street The speed limit on that portion of U Street between the east boundary of Fir Street and the west boundary of Cherry Street is established at 20 miles per hour, and no vehicle of any kind shall travel on U Street in excess of 20 miles per hour from the east boundary of Fir Street and west boundary of Cherry Street. 10.28.080 49th Street— Between the intersections of Jackman Street and 53`'d Street The speed limit on that portion of 49th Street between the east boundary of Jackman Street and the west boundary of 53rd is established at 20 miles per hour, and no vehicle of any kind shall Ordinance 3314 Page 2 of 2 travel on 49th Street in excess of 20 miles per hour from the east boundary of Jackman Street and west boundary of 53rd Street. 10.28.090 91h Street— Between the intersections of Sheridan Street and McPherson Street The speed limit on that portion of 9th Street between the east boundary of Sheridan Street and the west boundary of McPherson Street is established at 20 miles per hour, and no vehicle of any kind shall travel on 9th Street in excess of 20 miles Der hour from the east boundary of Sheridan Street and west boundary of McPherson Street. Section 2. Severability. If any sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase or work of this ordinance. Section 3. Effective Date. This ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. Publication of this ordinance shall be by summary thereof consisting of the title. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 15d' day of May 2023. Attest: City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney 111y (f port Townsen Submitted By: Steve King Department: Public Works Agenda Bill AB23-174 Meeting Date: May 15, 2023 Agenda Item: IX.B ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 9, 2023 Contact Phone: SUBJECT: Resolution 23-033 Declaring an Emergency, Authorizing the City Manager to Execute an Agreement with RH2 Engineering, Inc., And Authorizing the Application for Loan and Grant Funding for a Water Street Sewer Main Repair Design in an Amount not to Exceed $2,700,000 CATEGORY: BUDGET IMPACT: $2,700,000 ❑ Consent ❑x Resolution Expenditure Amount: $2,700,000 ❑x Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 415 Water Sewer CIP SUMMARY STATEMENT: Background: On December 27, 2022, a large sewer main at the corner of Water Street and Gaines Street failed causing a sewer overflow. Crews responded quickly to establish bypass pumping to prevent direct discharge to Port Townsend Bay. This sewer main serves all of Downtown and most of Uptown and has relatively high lows, especially during rain events. Council declared this to be an emergency which allowed for immediate action without formal bidding to repair the failed section of pipe. The City was able to engage Seton Construction who began repairs on December 27, 2022, with construction to begin on December 28, 2022. Subsequently, the City Council approved budget for a preliminary engineering analysis and video inspection of the Asbestos Concrete sewer pipe in the vicinity of downtown and the Gaines Street lift Station via Resolution 23-015 on February 6, 2023. RH2 Engineering performed an analysis of the video inspection results as well as concept alternatives for repair and replacement of the sewer main between the Ferry Terminal and Gaines Street within Water Street. Analysis: The results of the video inspect analysis verified that the pipe in Water Street between the Ferry terminal and Gaines Street is in critical condition. Most of the pipes have considerable sediment making it challenging to inspect. The locations where good camera imagery exists illustrate problems with the pipe. Corrosion and decay have impacted the pipe the entire length. Removal of the sediment to obtain better camera imagery was not pursued due to the risk of further collapse. See attached sewer defects map for illustrations and photographs of the sewer video inspections. Given the condition of the pipe, Staff is recommending the City Council declare the situation as an emergency to expedite repair, minimize risk of pipe failure, minimize the risk of overflow into Port Townsend Bay, and declare the need for emergency funding to support the City's sewer utility for this unexpected cost. Finally, staff considered another key factor in developing the recommendation in this agenda bill. The existing sewer pipe between the Ferry Terminal and Gaines Street has been recently analyzed as part of the General Sewer Plan update and is in need of upsizing from a 14" to a larger pipe. Given this sewer main services all of Downtown and most of Uptown and portions of Morgan Hill, it is critical that this pipe be sized correctly for the future. The pipe is also in a critical location in which sewer overflows bear a large risk of direct discharge to Port Townsend Bay. As a result of the video inspections and the sewer comprehensive plan modeling, staff recommends replacement and increasing the capacity of this sewer main. In order to develop a cost order of magnitude to accomplish this objective, RH2 Engineering developed the following two alternatives. The open cut option involves replacement of the existing pipe with an 18" or 24" PVC pipe. This option simply replaces approximately 2,000 feet the existing pipe in its current location. The cost estimate for this alternative is quite high at approximately $4 million. Additionally, the impact of construction on Water Street is significant. The estimate assumes that all work would be done at night with a high risk of groundwater inundation of the trench as experienced in the emergency repair this winter. 2. The horizontal directional drill option involves extending the existing Monroe Street pump station forcemain from its existing terminus at the Ferry Terminal in Water Street to a location in Water Street near the Peninsula Daily News office. This option includes approximately 1,560 feet of new 12" high density polyethylene pipe to serve as the forcemain as well as approximate 1,050 feet of 8" high density polyethylene pipe to be slipped within the existing failed asbestos concrete pipe. This option also includes replacement of approximately 370 feet of existing failed pipe in Water Street. The advantage of this option is that a directional drill approach would not require open cutting Water Street except in a few select locations. Open cuts would be required at existing side sewer connections and if a boulder is encountered in the directional drilling process. One key element to this option is the requirement of increasing the flow capacity of the pumps at the Monroe Street pump station. A longer forcemain induces greater head pressure to overcome by the pumps. Upgrading these pumps would have the additional benefit of temporarily meeting Department of Ecology requirements to address peak flows. Ultimately, this pump station will need to be completely rebuilt, but upgrading the pumps now buys some time. The total cosi estimate for this option is significantly less at approximately $2.6 million. Based on the pros and cons of the two options listed above, staff recommends pursuing Option 2 and using Option 1 as a backup if Option 1 proves to be infeasible for an unforeseen challenge. Given the capacity of the pipe is undersized and the condition of the pipe is precarious, an in-situ based repair solution is not recommended at this time. The risk of further collapse is relatively high; however, conditions seem to have stabilized allowing necessary time to consider options. Staff is thankful to have the information from the General Sewer Plan modeling to help inform decision making. Budget: The cost for this project is large and puts undue pressure on the sewer utility. If approved, staff along with RH2 Engineering will seek a low interest loan from the Public Works Board. This project will also be included in the sewer rate study. The cost of this project will have a direct impact on sewer rates. For example, applying approximate math of investing $4 million suggests that a sewer rate impact of approximately $5 per month per household will be required just to fund this project if we are able to get the low interest loan. We know that the sewer system has a number of other key projects that will also impact rates. Staff will need to pursue every funding option available; however, most funding programs come in the form of low interest loans when it comes to utility funding. Presently, the City has enough reserves in the Capital Surcharge Fund (430) and the System Development Charge fund (495) to cover the cost of design for the project. The estimated 2022 ending year balances for both funds are $768,000 and $1,672,000 respectively. Note, fund 495 is restricted to use for capacity increases. Staff recommends proceeding with the next step and allocating funding to design and engineering staff administration as follows: Design (consultant) _ $550,000 Staff Administration = $52,000 Total = $602,000 Staff recommends using 100% from fund 495 given this is both a replacement and capacity increase project. A budget amendment will be necessary in Supplemental #2. The supplemental will reflect actual estimated costs after design is completed along with any revenue obtained from funding sources. Next Steps: Given the magnitude of this project, staff is recommending initiating design for Option 1 to further verify feasibility. Design would begin immediately with the expectation of constructing this project this winter. Concurrent with the design process, RH2 Engineering would assist the City in securing a low interest Public Works Trust Fund emergency repair loan. It is possible that since Jefferson County is designated as a severely distressed county, the City may be eligible for partial grant/loan combinations. By the end of the summer, a solid preliminary design should be completed along with the determination of whether or not the City was successful in securing emergency funding. Staff Recommendation: Staff recommends passing this resolution to declare an emergency, move expediently forward with this project by authorizing design work for the least cost option, and to apply for low interest loan and grant funding. ATTACHMENTS: 1. Resolution 23-033 2. Mapped Sewer Defects 3. Open Cut Estimate (Option 1) 4. HDD Forcemain Estimate (Option 2) CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Resolution 23-033 Declaring an Emergency, Authorizing the City Manager to Execute an Agreement with RH2 Engineering, Inc., And Authorizing the Application for Loan and Grant Funding for a Water Street Sewer Main Repair Design in an Amount not to Exceed $2,700,000 ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-033 RESOLUTION NO. 23-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, DECLARING AN EMERGENCY, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH R112 ENGINEERING, INC., AND AUTHORIZING THE APPLICATION FOR LOAN AND GRANT FUNDING FOR A WATER STREET SEWER MAIN REPAIR DESIGN IN AN AMOUNT NOT TO EXCEED $2,700,000 WHEREAS, the large sewer main at the corner of Water and Gaines Streets failed in December 2022; and, WHEREAS, as a result of the failure, the City inspected the remainder of the downtown sewer main; and, WHEREAS, the inspection showed that the Water Street sewer pipe between Gaines Street and the Washington State Ferry terminal is in critical condition; and, WHEREAS, a declaration of emergency is warranted to move expeditiously to repair the sewer line and minimize risk of further system failures; and, WHEREAS, RI -12 Engineering, who inspected the pipe, proposed two alternatives to replace the pipe: an open cut or a directional drill; and, WHEREAS, staff proposes that the City use a directional drill option to replace the sewer main; and, WHEREAS, RI -12 Engineering, Inc. has the knowledge and skills to design the sewer main replacement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend that need to repair the Water Street sewer is an emergency and to authorize the City Manager to execute an agreement with RI -12 Engineering, Inc., and to authorize application for loans and grants for a Water Street sewer repair in an amount not to exceed $2,700,000. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 15'h day of May 2023. Attest. Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney Legend we Sewer Pipe Inspection Status C,bd Pip, FS,T � lE(D ST O s Fy O O .r>' E S.T PuO�"� yS GP\yF\F.\O CO Cly SO�Q\' JPS MaManholes Ph ies VCAF-y bS O 9 ��' OO cePip aln n Ma .. S J s / A y s Inspection was �6"y GPS s AACA ,'" attempted fo " these pipes but unsuccessful to S'C 18TH 9T Jq. Offs s�9�due sediment -nd risk of to pipe. P'A�A'�/��t�Pti�' I �'ar,. ADMIRALTY PVE O � 1318 a °sq a y z - 17 po Townsend End of Project Approx. 1,960 LF of proposed 24" PVC gravity sewer main at —0.02 (slope due to ex. inverts). Trench depth ranges between 12'-14' deep. FM and LS City of Port Townsend Water Street Sewer Main Replacement Project Engineer's Opinion of Probable Cost Updated 2023-04-25 Item No. Item Description Quantity Unit Unit Price Amount %of Total 1 Mobilization/Demobilization (11%) 1 LS $210,000 $210,000 9.1% 2 Traffic Control 1 LS $77,000 $77,000 3.3% 3 Temporary Erosion Control 1 LS $5,000 $5,000�11)),, 4 Vacuum Dewatering & Bypass Pumping 1 LS $270,000 $270,000 11.7% 5 Shoring & Trench Safety 1,960 LF $15 $29,400 1.3% 6 Pothole Existing Utilities 20 EA $1,200 $24,000 1.0°fo 7 24 -inch PVC Gravity Sewer Pipe 1,960 LF $260 $509,600 III III 8 48" or 54" Manhole 8 EA $10,000 $78,400 3.4% 9 6 -inch Cleanout 0 EA $1,000 $0 10 PVC Tee Connections to Mainline 7 EA $14,100 $98,700 11 Connection to Existing Sewer System 0 EA $3,000 $0 //4.3% Nis, / 12 Backfill & Bedding 13,331 TONS $45 $599,895 III!!! 13 Foundation Material 830 TONS $45 $37,350 1.6% 14 HMA for Trench Patch (6in) 707 TONS $225 $159,075 6.9% 15 tin HMA Grind & Overlay 390 TONS $375 $146,250 6.3% 16 Crushed Surfacing Base Course Subgrade Layer (6in) 657 TONS $45 $29,565 1.3% 17 Striping 1 LS $15,000 $15,000 A" '% 18 Restoration 1 LS $20,000 $20,000 0.9% Subtotal $2,309,235 9.1% Sales Tax $210,140 Subtotal w/ Sales Tax $2,519,375 30.0% Construction Contingency $755,813 Construction Subtotal with Contingency $3,275,188 Grant or Loan Application Survey (boundary, topo and staking) Public Outreach Design Engineering Bidding Phase Services Permitting Construction Engineering and Administration Indirect Cost Subtota 0.5% $18,000 4.5% $113,372 1% $18,895 12% $302,325 0.75% $18,895 $50,000 91/ $226,744 28% 7$748,231 Project Cost Including Const. and Indirect Costs $4,023,419 LS Replacement and ferry discharge pipe reroute not included. 2023-04-25, 4:52 PM J:\Data\TWNSD\23-0045\40 Estimate\Open Cut Esti mate.xlsx[Cost Est] City of Port Townsend Water Street Sewer Main Replacement Project Engineer's Opinion of Probable Cost Updated 2023-04-27 Item No. Sub Category Item Description Quantity Unit Unit Price Amount %of Total 1 - Mobilization/Demobilization (11%) 1 LS $121,000 $121,000 8.8% 2 - Replace Monroe Pump Station Impellers & Motors 1 LS $50,000 $50,000 3.6% 3 HDD HDD Traffic Control 1 LS $24,000 $24,000 1.7% 4 Open Cut Open Cut Traffic Control 1 LS $11,000 $11,000 0.8% 5 Slipline Slipline Traffic Control 1 LS $3,000 $3,000 6 - Temporary Erosion Control 1 LS $5,000 $5,000 0.4°la 7 - Vacuum Dewatering & Bypass Pumping 1 LS $56,000 $56,000 4.1% 8 - Shoring & Trench Safety 400 LF $15 $6,000 0A% 9 - Pothole Existing Utilities 20 EA $700 $14,000I 10 HDD 12in HDPE Force Main by Directional Drill 1,560 LF $320 $499,200 III1.0% r I1lI1l I 11 HDD HDD Pits 2 EA $5,000 $10,000 0.7% 12 HDD Obstruction Removal 1 LS $20,000 $20,000 1.4% 13 HDD Air Vac Release Valve Assemblies 3 EA $10,000 $30,000 2.2% 14 Open Cut 24in PVC Gravity Main by Open Cut 370 LF $260 $96,200 7.0% 15 Open Cut 12in HDPE Force Main by Open Cut 30 LF $200 $6,000 0.4% 16 Slipline Sin HDPE by Slipline into 14in AC Pipe 1,050 LF $60 $63,000 4.6% 17 Slipline Abandon Ex. 14in AC Pipe 510 LF $25 $12,750 0.9% 18 Open Cut 48" Manhole 3 EA $10,000 $30,000 2.2% 19 - 72" Manhole 1 EA $25,000 $25,000 1.8% 20 Open Cut PVC Connections to Mainline 2 EA $14,100 $28,200 2.0% 21 Slipline HDPE Connections to Mainline 5 EA $2,100 $10,500 0.8% 22 - Force Main East End Tie In 1 EA $3,000 $3,000 X8.3% 23 Open Cut Backfill & Bedding Open Cut 2,540 TONS $45 $114,300 24 Slipline Backfill & Bedding HDPE Open Cut & HDPE Reconnections 580 TONS $45 $26,100 1.9% 25 Open Cut Foundation Material 170 TONS $45 $7,650 0.6% 26 Open Cut Sin HMA for 24in PVC Mainline Trench Patch 140 TONS $225 $31,500 2.3% 27 Open Cut Sin HMA for 10in HDPE Force Main Trench Patch 10 TONS $225 $2,250 28 Slipline Sin HMA for Sin HDPE Reconnections Trench Patch 20 TONS $225 $4,500 013°la 29 Open Cut bin HMA for 24in PVC Reconnections Trench Patch 10 TONS $225 $2,250 30 Open Cut tin HMA Grind & Overlay for 24in PVC Mainline 80 TONS $375 $30,000 2.2% 31 Open Cut Sin CSBC Subgrade Layer Open Cut 150 TONS $45 $6,750 0.5% 32 Slipline Sin CSBC Subgrade Layer slipline 20 TONS $45 $900 33 - Striping 1 LS $5,000 $5,000 0.4% , 34 - Restoration 1 1 LS 1 $25,000 1 $25,000 1.8% Subtotal $1,380,050 10.2% Sales Tax $140,765 Subtotal w/ Sales Tax $1,520,815 30.0% Construction Contingency $456,245 Construction Subtotal with Contingency $1,977,060 Grantor Loan Application Survey (boundary, topo and staking) Geotechnical Exploration & Report Legal Descriptions for Easements Public Outreach Design Engineering Bidding Phase Services Permitting Easements Payments Legal and Professional Appraisals for Easement Acquisition Construction Engineering and Administration Indirect Cost Subtotal 2.5% $15,000 5.0% $98,853 $40,000 0% $0 1.25% $19,010 12% $237,247 1.0% $19,771 $50,000 0% $0 0% $0 8% $158,165 30% $638,046 Project Cost Including Const. and Indirect Costs $2,615,105 LS Replacement and ferry discharge pipe reroute not included. 2023-04-27, 3:50 PM J:\Data\TWNSD\23-0045\40 Estimate\HDD Forcemain Estimate.xlsx[Cost Est] 111y (f port Townsen Submitted By: Emma Bolin Department: Planning and Community Agenda Bill 23-175 Meeting Date: May 15, 2023 Agenda Item: IX.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: May 15, 2023 Contact Phone: 360-390-4048 SUBJECT: Ordinance 3315 Related to Building Codes, Adopting by Reference the 2021 Version of the International Building Code, International Residential Code, International Mechanical Code, International Fuel Gas Code, International Fire Code, International Wildland-Urban Interface Code, Uniform Plumbing Code, Washington State Energy Code (Commercial) and Washington State Energy Code (Residential) and Washington State Existing Building Code and Amending Chapter 16.04 of the Port Townsend Municipal Code CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑x Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $5,000 Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: N/A Included in Budget? Yes ❑x No ❑ Cost Allocation Fund: 010-022 GF - Development Services SUMMARY STATEMENT: This matter comes before Council to consider an Ordinance to Amend Chapter 16.04 of the PTMC to reflect 2021 amendments to the State Building Code that will be implemented effective July 1, 2023. RCW 19.27.031 provides that certain building codes are in effect statewide with the enforcement authority resting with Cities and Counties: International Building Code, International Residential Code, International Mechanical Code, International Fuel Gas Code, International Fire Code, International Wildland-Urban Interface Code, Uniform Plumbing Code and Code Standards, Washington State Energy Code (Commercial) and Washington State Energy Code (Residential). The City, like most jurisdictions, adopts the updated statewide codes and local amendments as well. Local amendments to the codes are permitted "so long as the amendments do not reduce the minimum performance standards of the codes they have adopted" (from MRSC, FAQ). The attached Ordinance, if approved, adopts the statewide 2021 codes and appendices as set forth in Exhibit A. Changes in PTMC are shown in strike/underline. The Ordinance includes minor amendments to address permit extensions, exemptions from permitting requirements for minor work and other items to match best practices as well as community values. Adoption of this ordinance will help to further the goals of life and fire safety, energy conservation and building accessibility while maintaining consistency with the codes of other Washington State jurisdictions, furthering the goal of economic development. Additional information is available from the May 3, 2023 Infrastructure and Development Committee ATTACHMENTS: 1. Ordinance 3315, with Exhibit A -C RECOMMENDED ACTION: Move to approve first reading of Ordinance 3315 Related to Building Codes; Adopting by Reference the 2021 Versions of the International Building Code, International Residential Code, International Mechanical Code, International Fuel Gas Code, International Fire Code, International Urban Wildland Interface Code, Uniform Plumbing Code, Washington State Energy Code (Commercial), Washington State Energy Code (Residential) and Washington State Existing Building Code and Amending Chapter 16.04 of the Port Townsend Municipal Code. ALTERNATIVES: ❑ Take No Action 0 Refer to Committee 0 Refer to Staff 0 Postpone Action ❑ Remove from Consent Agenda 0 Waive Council Rules and approve Ordinance 3315 ❑ Other: Ordinance 3315 Page 1 of 2 ORDINANCE NO. 3315 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED TO BUILDING CODES, ADOPTING BY REFERENCE THE 2021 VERSION OF THE INTERNATIONAL BUILDING CODE, INTERNATIONAL RESIDENTIAL CODE, INTERNATIONAL MECHANICAL CODE, INTERNATIONAL FIRE CODE, INTERNATIONAL WILDLAND-URBAN INTERFACE CODE, UNIFORM PLUMBING CODE, WASHINGTON STATE ENERGY CODE (COMMERCIAL), WASHINGTON STATE ENERGY CODE (RESIDENTIAL), AND WASHINGTON STATE EXISTING BUILDING CODE AND AMENDING CHAPTER 16.04 OF THE PORT TOWNSEND MUNICIPAL CODE WHEREAS, PTMC Chapter 16.04, Building Code adopts and incorporates by reference various building construction codes and sections of the Washington Administrative Code (WAC) in conformance with the State Building Code Act (RCW Ch. 19.27), including any amendments thereto (PTMC 16.04.010); and WHEREAS, the State of Washington establishes the State Building Code in RCW 19.27.031, and amended the same in 2003 to require cities and counties to implement the International Building Code; and WHEREAS, the State Building Code Council adopted, with amendments, the 2021 editions of the International Codes which becomes effective statewide on July 1, 2023; and WHEREAS, although PTMC 16.04.010 automatically adopts any amendments to the State Building Code Act, the City Council desires to revise and update Chapter 16.04 and other sections of the PTMC, consistent with current law, to adopt the 2021 edition of several International Codes, and further to adopt several appendices, and make other changes, as set forth in this Ordinance. NOW, THEREFORE, the City Council of the City of Port Townsend do ordain as follows: SECTION 1. Amendment — Adoption of the 2021 International Codes. 1. Section 16.04.020 of the Port Townsend Municipal Code, is amended in substantially the same form as set forth in Exhibit A. 2. Section 16.04.050 of the Port Townsend Municipal Code is amended to read in substantially the same form as set forth in Exhibit B. 3. Section 16.04.070 of the Port Townsend Municipal Code is amended to read in substantially the same form as set forth in Exhibit C. SECTION 2. Severability. If any clause, sentence, paragraph, section or part of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by a court of competent jurisdiction, such order or judgement shall not affect the Ordinance 3315 Page 2 of 2 validity or constitutionality of the remainder of any part of this Ordinance. To this end, the provisions of each clause, sentence, paragraph, section or part of this law are declared severable. SECTION 3. Notwithstanding any provisions to the contrary in Chapter 1.01.015 of the Port Townsend Municipal Code, staff and the Code Reviser are authorized to update and incorporate changes adopted in the Port Townsend Municipal Code. Staff and the Code Reviser are further authorized to make non -substantive edits related to numbering, grammar, spelling, and formatting consistent with this Ordinance. SECTION 4. Effective Date. This Ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. The amendments to the International Codes shall take effect on July 1, 2023. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this XX day of June 2023. Attest: Alyssa Rodridgues City Clerk David J. Faber Mayor Approved as to Form: Heidi Greenwood City Attorney EXHIBIT A 16.04.020 Adoption of codes by reference. The following codes, as now or hereafter amended, e shall be ^^ file ; -ith the eity ^I^rl, f^p use ^ r ^ +;^^ by the publi^ are hereby adopted by this reference as if fully set forth in this chapter and as specifically modified or amended as set forth in this chapter: A. The International Building Code, 2021 2Q1 R Edition, published by the International Code Council, as amended by the Washington State Building Code Council in Chapter 51-50 WAC (including Appendix E and ICC/ANSI S117.1 -2017P899 and the 2021PQI R International Existing Building Code, and 2021 2Q1 R International Swimming Pool and Spa Code), and as subsequently amended by this chapter. B. The International Residential Code, 2021PQI Edition, published by the International Code Council, as amended by the Washington State Building Code Council in Chapter 51-51 WAC (excluding Chapter 11 and Chapters 25 through 43 and including Appendices F, Q and U), and as subsequently amended by this chapter. C. The International Mechanical Code, 2021PQI Edition, published by the International Code Council, as amended by the Washington State Building Code Council in Chapter 51-52 WAC (including the 2Q1 8 International Fuel Gas Code, NFPA 58 Storage and Handling of Liquefied Petroleum Gases, and NFPA 54 National Fuel Gas Code), and as subsequently amended by this chapter. D. The International Fire Code, 2021PQI R Edition, published by the International Code Council, as amended by the Washington State Building Code Council in Chapter 51-54A WAC ("'^'b" d"'^ the- Ceenc leas setfeFth RCS' 1922-7.560)baa and as subsequently amended by this chapter. E. The International Wildland Urban Interface Code, 2021 Edition, published by the International Code Council, as amended by the Washington State Building Code Council in Chapter 51-55 WAC, and as subsequently amended by this chapter. F€. The Uniform Plumbing Code, 2021201 Edition, published by the International Association of Plumbing and Mechanical Officials, as amended by the Washington State Building Code Council in Chapter 51-56 WAC (including adoption of Appendices A, B and 1). G€. The Washington State Energy Code, Commercial Provisions, 2021€818 Edition, including Appendix chapters, as adopted and amended by the Washington State Building Code Council in Chapter 51- 11 C WAC. H4;. The Washington State Energy Code, Residential Provisions, 2021201 8 Edition, including Appendix chapters, as adopted and amended by the Washington State Building Code Council in Chapter 51- 11 R WAC. EXHIBIT B 16.04.050 Enforcement authority designated. Any reference in the codes listed in PTMC 16.04.020 to "building official," "code official," "fire code official," "authority having jurisdiction" or other designation relating to the enforcement of the provisions of the codes shall be deemed to mean the director of planning and community development or his or her designee. EXHIBIT C 16.04.070 Building code amendments. The following sections in the adopted International Building Code are hereby amended: A. cep+e„h 1-0-5.2 iter, Ne. n - rneapd- tad +„ rta-.rt• 14peS A_.P Strur-tureS .;4 deStapGe at least equal te the height ef the wall apd- the- mat CZ. Section 111.2 is amended to read: Certificate issued. After the building official inspects the new buildingL� structure, or addition, or any building or structure where the use or occupancy has changed, and finds no violations of the provisions of the codes adopted by Chapter 16.04 PTMC or other pertinent laws that are enforced by the jurisdiction, the building official shall issue a certificate of occupancy on a form developed by the City to display the information that is relevant to identify and locate the project +"y, building permit information, and code requirements. CITY MEETINGS SCHEDULE (This schedule is draft only, subject to change. See City website w cityofpteus) Day Date Time Type of Meeting Tentative Agenda Item Location Absent Mon May 15 6:00 City Council Business Meeting . Speed Limit Ordinance and ELR presentation Chambers • Main Street Presentation • Letter- USDA -RD eligibility • Executive Session -Consideration of the minimum offering price for sale or lease of real estate if there's a likelihood that disclosure would decrease the price (RCW 42.30.110(1)(c)). • Special Presentation- Water Street Sewer Line Condition and Repair Analysis • LUP14-072 Cleveland Street Vacation • Authorization for the City Manager to execute a professional services agreement for modernization of the water plant SCADA system. • Special Presentation- Office Swearing In • 1s1 reading of the 2021 Building Code Update • Salary Update Wed May 17 3:00 Council Finance and Budget Committee CANCELED Chambers Thurs May 18 3:00 Public Arts Committee Chambers Thurs May 18 5:00 Intergovernmental Collaborative Group CANCELED- City Council Special Joint Meeting with Board of County BOCC Commissioners, Port of Port Townsend Commission, Jefferson County Public Utility District Commission Fri May 19 1:00 Financial Sustainability Task Force Chambers Fri May 19 3:30 Planning Commission Design Review Advisory Chambers Subcommittee Tues May 23 4:30 Parks, Recreation, Trees and Trails Advisory Bd. Chambers Wed May 24 2:30 Jefferson County Housing Fund Board BOCC Thurs May 18 5:00 Special Meeting- Intergovernmental Collaborative City Council Special Joint Meeting with Board of County Commissioners, BOCC Group Port of Port Townsend Commission, Jefferson County Public Utility District Commission Thurs May 25 6:30 Planning Commission Chambers Mon May 29 CITY OFFICES CLOSED Thurs June 1 3:00 Arts Commission Chambers Mon June 5 6:00 City Council Business Meeting CANCELED Chambers Tues June 6 3:00 Historic Preservation Committee Chambers Wed June 7 3:00 Council Infrastructure and Development Committee Chambers Thurs June 8 3:30 Envision Golf Course and Mt. View Commons Chambers Stakeholder Meeting Thurs June 8 4:15 Civil Service Commission CANCELED Chambers Thurs June 8 6:30 Planning Commission Chambers Mon June 12 6:00 City Council Workshop Meeting • Envision Golf Course and Mt. View Commons Council Debrief Chambers • PDA Annual Report • Executive Session- Performance of Public Employee Tues June 13 1:00 Library Advisory Board 3rd floor conf Tues June 13 3:00 Climate Action Committee Virtual Wed June 14 3:00 Council Culture and Society Committee Chambers Thurs June 15 3:00 Public Art Committee Chambers Friday June 16 1:00 Financial Sustainability Task Force Chambers Mon June 19 CITY OFFICES CLOSED Tues June 20 6:00 City Council Business Meeting • Comprehensive Plan Amendment- Sims Gateway Plan Chambers AH • Healthier Together Initiative Briefing • Appointments/Reappointments • Triangle Park 3 Park to Speakers' Corner Park Resolution • Skate Park to Seamus Sims Memorial Park Resolution • Immigrant Heritage Month Proclamation • Public Works Fee Update • Nuisance Code • STIP Update Wed June 21 3:00 Council Finance and Budget Committee Chambers Thurs June 22 5:00 Envision Golf Course and Mt. View Commons Open Fort Worden House Fort Worden Commons Thurs June 22 6:30 Planning Commission Chambers Mon June 26 4:00 Envision Golf Course and Mt. View Commons Open Virtual Only House- Online Only Tues June 27 4:30 Parks, Recreation, Trees and Trails Advisory Bd. Chambers Wed June 28 2:30 Jefferson County Housing Fund Board BOCC Mon July 3 6:00 City Council Business Meeting Working Family Tax Credit- Special Presentation Chambers AH Tues July 4 CITY OFFICE CLOSED Intergovernmental Collaborative Group Update of Engineering Design Standards Jeffco.Housing Fund Bd Records Management Policies Adoption of Shoreline Master Program Update Mountain View Leases (December) Suggestion Board and Workplan Review (Jan, Apr., July, Oct.) Budget Hearings and Adoption (Nov -Dec) Council Committee Reports (April, July, October) Contract Renewals Financial Sustainability Task Force Annual Update to the City's Comprehensive Land Use Plan