The URL can be used to link to this page

Home My WebLink About010923 City Council Workshop Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF JANUARY 9, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Special Session on the 9th day of January 2023 in Council Chambers at 540 Water Street. Mayor David Fabor called the meeting to order at 6:30pm. ROLL CALL Council members present at roll call were Aislinn Diamanti, David Faber, Amy Howard, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood, Publics Work Director Steve King, Planning and Community Development Director Emma Bolin, Director of Parks and Recreation Strategy Carrie Hite, Library Director Melody Sky -Weaver, Chief of Police Tom Olson, Director of Finance and Technology Services Connie Anderson and City Clerk Alyssa Rodrigues. CHANGES TO THE AGENDA Due to meeting being a Special Session there are no changes to agenda allowed. SPECIAL PRESENTATIONS Swearing in of Police Officer Chief Olson presented the Oath of Office to Officer Hunter Welch. COMMENTS FROM THE PUBLIC Public comment There was no public comment. City Staff Response PUBLIC HEARING Resolution 23-006 Approving the Updated 2023-2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State Mayor Faber reviewed the public hearing procedures. 010923 Special Session City Council Business Meeting 1 of 5 City Manager John Mauro introduced Resolution 23-006 Approving the Updated 2023-2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State. Public Works Director Steve King presented Resolution 23-006 Approving the Updated 2023-2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State. He explained they have received grant funding and would also like to provide an update. He explained two projects are new and two projects are updated. He stated with the adoption of a local Road Safety Plan they put a generic placeholder on the STIP for HSIP projects. He explained now that they have funding the city will get more specific because they can't enter into funding agreements until it is updated. He explained the projects are Tyler St Overlay, Discovery Rd'. Bike and Pedestrian Safety Project, and updating dollar figures in the larger Discovery Rd. project. He stated there is a STIP online but they wanted to wait for discussion on larger STIP for annual update in June. There was no public comment. In response to Council's clarifying questions Mr. King confirmed the $250,000 matching for Discovery Rd project refers to the stormwater funds, he explained street had already matched up. He went on to explain the other projects are from REET. Director of Finance and Technology Service Connie Anderson confirmed she does not have any specific dollars specified for REET in the 2023 budget. She went on to explain they have a REET fund balance she explained she likes to take a conservative approach to REET because it is not guaranteed. Mayor Faber stated REET stands for Real Estate Excise Tax. In response to Council's clarifying questions Mr. King state REET is designated for capital expenditures. Director of Parks and Recreation Strategy Carrie Hite state REET is designated by state law. Mr. King stated the Discovery Road Bike and Pedestrian Safety Project, and larger Discovery Rd project are two separate constructions because of the virtue of the funding not allowing to merge. Mr. King stated the construction timeline would be 2024 construction project, but the large Discovery Rd is this year. Mr. King stated the project is a Pedestrian and Bicyclist safety improvement and will not do a lot for traffic calming. Motion: Ben Thomas moved to Resolution 23-006 Approving the Updated 2023- 2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State. Aislinn Diamanti seconded. Vote: Motion passed unanimously, 7-0 by voice vote. Council went into recess at 6:50pm Council reconvened from recess at 6:53pm. DISCUSSION ITEMS Comprehensive Streets Mr. King provided the Comprehensive Streets Program: Funding and Action Strategies which included Program Draft Outline, Background and Reference Material, Street Improvements Strategies and Process, and Fiscal Sustainability and Comprehensive Streets. 010923 Special Session City Council Business Meeting 2 of 5 Mayor Faber suggested moving Public Comment before Council Discussion. Public Comment: There was no Public comment. In response to Council's clarifying questions Mr. King confirmed Council's budgeting this year has certain equipment incorporated. Discussion ensued around having the Comprehensive Streets Program information in one place being helpful. Mr. King asked Council to direct public to EngagePT if they have questions regarding streets. In response to Council's clarifying questions Mr. King confirmed right now, with no net loss estimate it assumes we do hot patch repair, it assumes we do a lot of chip seal work with the County which doesn't require more staff. It also includes the one frozen streets position, EH explained if there is a large increase in funding then discussions need to happen around how to support that from the union side as well. In addition, he explained NPDS and Stormwater is somewhat related which will probably need staff needs. He explained is trying to keep track of side impacts outside of the focus on streets. Suggestion Box and Workplan Review Mr. Mauro introduced the Suggestion Box and Workplan Review. Mr, Mauro provided a 2022 Review and 2023 Overview: Quarterly Workplan Status Report presentation which included Overview, 2022 Workplan- (Priorities, Partnerships, Participation, Proactive (Financial) Sustainability, Performance, Priority Projects, Additional Departmental Priority Projects), 2023 Workplan Strategic Priorities. Council discussed the importance of upgrades in Chambers to improve hybrid meetings. City Attorney Heidi Greenwood presented the 2023 Workplan Status- Invest in our People. Library Director Melody Sky -Weaver presented the 2023 Workplan Status - Engage our Community, Ms. Anderson presented the 2023 Workplan Status - Strengthen our Financial Position. Director of Parks and Recreation Strategy Carrie Hite presented the 2023 Workplan- Envision our Sustainable Future, Ms. Bolin presented the 2023 Workplan Status- Embrace and Resolve our Communities Challenges. Mr. King presented the 2023 Workplan Status- Deliver the Basics, In response to Council's clarifying questions Ms. Greenwood explained the Preparedness plan is green when it is not in budget because it is a staff commitment 010923 Special Session City Council Business Meeting 3 of 5 There was no public comment. ensued around how much public engagement Priorities, and a proactive pause list, The Council went on to discuss the importance of having a Director of *•• and Performance. beingpositive progress done in the PoliceDepartment. Council Committee Reports Council ,•- -• • • Budget Committee memberreport out due to the committee meeting having been :• to the Council of the • * during last quarter. Council rer Diamanti provided ' meeting Infrastructure and Development Committee report which included her suggestion to watch the November Infrastructure and Development regarding Gravel Roadsand in addition,suggested people *Comprehensive Streets at the last Infrastructure and Development and to start thinking through funding options Council member Rowe provided the Culture • Society Committee* • consideringincluded working on the Arts commission workplan, Poet Laureate plan, structure for Advisory Board, Rights City designation,and volunteer recognition. 4of5 010923 Special Session City Council Business Meeting