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Home My WebLink About020623 Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:30 p.m. February 6, 2023 • Attend in person or virtually via computer or tablet atenter the 9 digit Webinar ID 242-937-955 • Phone only (muted - listen -only mode) United States: Local Dial In — (360) 390-5064 access code: 706-376-505# • Live stream (listen only): https://cityofpt.us/citycouncil/page/agendasminutesvideos. * Submit public comment emails to be included in the meeting record to: ubliccomment c,cit of t.us If you are experiencing technical difficulties, please email the City Clerk at fah clerkei),cityofiat.us I. Call to Order/ Pledge of Allegiance H. Roll Call IH. Changes to the Agenda IV. Special Presentations (None) V. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) a. Public comment b. City Staff Response VI. Consent Agenda Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. a. Approval of Bills, Claims and Warrants b. Approval of Minutes: January 9, January 17 c. Election of Chairs (Civil Service Commission, Planning Commission) d. Minutes Correction (September 6, 2022 -January 2, 2023) e. Short Estate Settlement f. Resolution 23-012 Authorizing Investment of the City of Port Townsend Monies in the Local Government Investment Pool VII. Unfinished Business (None) VIII. New Business a. Resolution 23-013 Authorizing the City Manager to Execute an Agreement with FCS Group to Update the City's Retail Sewer and Stormwater Rate Models in an Amount not to Exceed $60,000 Action: Move to approve Resolution 23-013 Authorizing the City Manager to Execute an Agreement with FCS Group to Update the City's Retail Sewer and Stormwater Rate Models in an Amount not to Exceed $60, 000. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action b. Resolution 23-014 Authorizing the City Manager to Execute an Agreement with a Qualified Consultant for the Development of a National Pollution Discharge Elimination System Phase 11 Program in an Amount not to Exceed $30,000. Action: Move to approve Resolution 23-014 Authorizing the City Manager to Execute an Agreement with a Qualified Consultant for the Development of a National Pollution Discharge Elimination System Phase II Program in an Amount not to Exceed $30, 000. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action c. Resolution 23-015 Authorizing the City Manager to Execute all Agreements Necessary to Inspect and Evaluate Existing Sewer Mains in a Total Amount not to Exceed $45,000 Action: Move to approve Resolution 23-015 Authorizing the City Manager to Execute all Agreements Necessary to Inspect and Evaluate Existing Sewer Mains in a Total Amount not to Exceed $45, 000. i. Staff Presentation ii. Public Comment iii. Council Deliberation and Action IX. Presiding Officer's Report X. City Manager's Report XI. Suggestions for next or future agenda, regular meeting and/or study session XII. Comments from Council XIII. Adjourn From: oarkina20(&forestaems.com To: Publiccomment Subject: Fwd: Forward to winner of Parking Study contract Date: Sunday, January 22, 2023 4:28:30 PM -------- Original Message -------- Subject: Forward to winner of Parking Study contract Date: 2023-01-22 17:22 From: parking20@f6restgems.com To: Dfaber <dfaber@cityofpt.us> Hey Council and or whoever, please forward to the winner of any Parking Study contract who carefully chosen and directed by John Mauro. Then ask yourselves why all of you have done nothing to inform and educate those in the community (your proxies) who continue to damage day after day year after year. Then council added mess tents for private profit taking limited mismanaged public parking spaces. There have been no information flyers. No gentle reminders of damages done. Remember that disrespect is earned and reflected back to you. Owen Rowe will not like the "tone". Owen and all council live in denial. Main Street and Chamber live there too. Hello - Congratulations on getting the job of gathering selected information regarding the now 9 year long corrupted practice of ignoring parking by the City of Port Townsend, or more accurately specific folk who profited from ignoring the laws and codes meant to keep them in bounds, and those who dare not rock that boat. Correcting this problem is problematic because City Council have to admit that there is a problem that City Council and City Managers manufactured. Catch 22. Study that. You will become familiar with the names of Appointed Mayors Stinson, Sandoval, Sandoval, Sandoval (appointed mayor 3 times over her 20 years on City Council and owner of the local Windermere office), and the newest Appointed Mayor Faber. Seeing Faber's Facebook and Youtube work is a must see to understand what you are working for. In his own words "you have to be a pervert and deviant to be mayor of Port Townsend". Study that. A 20 year city manager named Timmons who worked with 20 year council member and 3 time Appointed Mayor Sandoval and the inexplicable lock step City Council defunded and eliminated any parking information, education, or enforcement around 2013. Timmons promised a fix and acknowledged problems about 5 years ago. I can furnish the email he sent me after I had supplied years of photo and text documentation to he and City Council regarding business access being regularly blocked off. He did nothing after giving his word to do something. Appointed Mayors Stinson, Sandoval, and Faber have officially seen no issue. Past city manager Timmons replacement, who hired you, is John Mauro who somehow became City Manager without any experience. He continues strange and damaging traditions. Study that and you may understand more. Johnny hates cars and thinks he will change the world from here, working backwards. His over $6000 a year car allowance is not problematic for him. $6,000 a year buys a pretty nice bicycle every year. Or whatever. Johnny has ignored parking for all of his 3 years here as everyone does in City Government. It is a carefully cultured culture. Study that. The train wreck that enables and rewards the most selfish in the community with free all day parking while discriminating against all visitors who are misled to think that 2 hour parking signage means anything is now ingrained within the community. In today's context habitual parking violators are to be called stakeholders who have rights. Trust me, many people will fall for it. A real study would show that Main Street or Chamber don't care. Great high paying jobs are hard to come by. Checks and balances here do not exist. Several police chiefs including the current one ignore their oath of office to enforce all laws and codes. Study that. Get the picture? By the way I have supplied yet another photo of a daily all day parking hog's vehicle, you can find dozens of similar over the years sent to City Council to document the ongoing abuse. All illegally parked vehicles are eager and willing proxies of the City Council. The photo attached shows the person City Council put in the position responsible these days for lost business and parking. But you will have met him by now. Get to know all individuals on City Council as well. Any parking fixes and all losses have been in their hands. This is called responsibility. Study that. Think of laws and codes as software. In Port Townsend the hardware is corrupted and broken. Your study will be just more software. The hardware denies being broken. Study that. Your research will show that the last expensive parking study that was done many years ago was ignored, leading to lost business access, and millions of dollars in lost business revenue according to numbers arrived at by the last lucky folks who were selected for this well -paying job of studying what goes on here in the culture of denial. Too much info such as I have provided should be avoided if you wish to get more work from "The City of Port Townsend" or those who believe they are the City of Port Townsend regardless of ignoring broken laws and codes. Please double check these numbers, I stand to be corrected. Briefly, over 50 hogged spots per day lost verified by a past administrator of volunteer parking enforcement, times at least $200 per day per spot as established by the last ignored parking study is $10,000 per day lost. 6 days a week is $60,000 per week lost. Times 52 weeks a year is three million one hundred twenty thousand dollars a year in community damage. City Manager Mauro has been part of these losses for 3 years. His buzz words are vibrant, community, and resilient. He seems to think he hides behind those empty words. He is in fact seen and understood by many. Study that. Anyhoo, have a great time figuring out how to frame what you find and still get paid. Don't worry though, this is just another episode of kick the can down the road. Above all protect Mauro and Faber if you want more work. Council will claim not to understand this council manufactured problem, and are only following the lead of Mauro. This is called cart before horse. City Council members need to take some civics classes and courses on government. Follow Mauro's lead, cash check, and don't look back. Study that. Harvey Windle Forest Gems Gallery In Port Townsend since 1996 From: Debbi Vanselow To: publiccomment(&cityofot. us Subject: Golf Course Comment Date: Friday, January 20, 2023 8:52:47 AM Dear City Leaders -- Port Townsend is a lovely city with many parks surrounded by water -- the ultimate open space. Even though the golf course is not heavily used for rounds of golf, it is used by a plethora of wildlife. If the space was developed, the deer problem Uptown would become even more problematic. With the aggressive development within the city limits, it would be horrible to lose this open space in the middle of town. Once it is gone, we can never get it back. I drive by there often and it gives me a sense of peace seeing the trees and the grass and makes me glad I bought a house in Port Townsend and got away from Seattle. I do golf there on occasion when I have guests in town but what is most important to me is seeing the wide open space. It makes me unbearably sad to see trees mowed down and more concrete engulfing such a beautiful area. The development in the North Beach area and the loss of trees is sickening. To lose the golf course would be another horrible event. Please focus your energies on taking care of the existing infrastructure of the town -- roads, sidewalks, bike paths -- and let the golf course stay green space. Maybe we could add some dirt walking paths or a disc golf option and have that available one or two days a week if we want to increase use. But even the parks we have now -- Fort Warden, fairgrounds, Chetzomouka etc. -- are never crowded even in the height of summer. We are spending a bunch of time, energy and money to change the purpose of something that does not need to be changed. Thank you for your thoughtful attention to this issue. Sincerely, Debbi Vanselow North Beach Resident Since 2016 206-354-0083 From: Paul Stafford To: publiccomment(&cityofot. us Subject: Golf course Date: Tuesday, January 17, 2023 4:54:50 PM It seems there has been some incorrect information being put out regarding our golf course. People who attended the open house said they were told that the course only has an average of 9 rounds played per month. Please confirm with golf course management the actual number of rounds played and make sure the correct information is being communicated to the public before any decisions are made.. Sincerely, Paul Stafford Port Townsend From: Nerreca To: publiccomment(&city&t. us Subject: Comment Date: Friday, February 3, 2023 9:14:26 AM Well it is pretty obvious after reading the Health and Wellness insert in the February 1 Leader that we do not need a Health and Wellness Center because we already have one. Our whole town is a health and wellness center. All we need is a swimming pool. The $175,000 the city recently gave to a company to figure out how to do a H&W center is a waste of the company's time and your money. Tell them to shift gears and just build a pool. Don't make it complicated. From: Helen Rector To: publiccomment(&cityofot. us Cc: Helen Rector; natty cuddebec; Michele Coxon Subject: Comments on housing to city council Date: Friday, February 3, 2023 11:55:13 AM Dear City of Port Townsend I have reviewed the housing HSN proposal. I agree. I am glad RI zoning is not under HSN recommendation for adding in multiple dwelling housing. We should all strongly object if the city or state takes that direction. However encouraging ADUs is OK. Parking may be problematic in some areas. Tiny houses should be encouraged, with latitude in the permit restrictions. The following is based on my experience. Building tiny homes on lots is currently quite difficult due to silly city permits involved. No latitude is given for small homes. Expensive "extras" add up. For example .... Why force paving a gravel (usable) road that goes nowhere? Hydrant rules are enforced in a sloppy manner. Sidewalks and driveway regulations don't make sense, and are often ridiculous based on neighboring housing not having these embellishments. Why require bringing in a surveyor due to nearby hillside? Many of these rules should apply to higher end neighborhoods perhaps. However these stringent requirements definitely serve to jack up the price to build a small home on an unimproved lot. This results in keeping out the middle and lower income folk. The city needs to add small houses yes, but continues to insist on permitting them with the same overly expensive rules that are used for giant lots and high end housing. Too expensive. Often this pricing prevents home owners from adding a small housing unit to a next door or nearby vacant lot. The city needs to rethink this approach and build in latitude for small housing efforts. And.... Multiple dwelling units don't belong in established single dwelling neighborhoods, especially on smallish lots. Many of us chose, and paid for, RI type neighbourhoods. My opinion. Helen Rector 1218 Rose St PT WA 98368 "Living well is the best revenge." The Talmud From: oarkino20CcUorestoems.com To: Publiccomment Subject: Fwd: email including quote from Timmons Date: Sunday, February 5, 2023 1:01:38 PM -------- Original Message -------- Subject: Fwd: email including quote from Timmons Date: 2023-02-05 13:55 From: parking20(&forestgems.com To: Dfaber <dfaber@cityofpt.us> -------- Original Message -------- Subject: email including quote from Timmons Date: 2023-01-24 21:51 From: parking20(a forestgems.com To: Bthomas <bthomasCcityofpt.us> Hey Ben- I found this string and do note Mauro lied about sending his "team" to see me. There is also a LTE from a Police volunteer who seems to speak for Stuber and the police chief at the time. Tinunons exact words are here too. More history. I try to forget most of this stuff. I have a new contempt for Mauro and others now. I try not to dwell and do have a great business and people around. Nothing will change Ben. Change should have started 3 years ago with clean hands wanting to stay clean. Original Message Subject: Harvey W and Council corrupted thinking From: parking20@forestgems.com Date: Fri, March 6, 2020 9:39 pm To: nasandoval@b�cityofpt.us No Term Limit Council and corrupted Appointed Mayor. You were CC'd Mr Mauro's email to me, according to him. Pointing out overt incompetence and rudeness and reflecting it back is not the problem. Killing the messenger does not kill the problem. It is a rich joke that Mr. Mauro says there will be no more responses from those policy makers I send emails to. There never was any response from the first very polite emails I sent starting years ago. It is all just for the record. The record of incompetence and inaction is clear as day. Mr. Mauro says "Your last statement in the previous email is telling and fundamentally flawed." He does not identify what he is speaking of. Ignoring municipal codes regarding parking that benefits the real estate market by an appointed mayor and long term council member with their own parking lot is "fundamentally flawed". He also falsely claims "Over the last few months, I've asked my team to make personal hips to you and your business to try and work with you on solutions. There were no such visits. It is a false statement, it is a lie. Mr. Mauro also says he will be studying in the coming year the parking issue. Kicking another year down the road. I used the term Fair Parking Facilitation over and over for years to show that enforcement alone is not the answer. What follows is my recently posted Leader comment to the new interim police Chief story .... I was going to let it go but Mr. Mauro reminds me that his influences need to be repeatedly spotlighted. Please note what the police volunteer says. 1 have sent this before for the record. It is followed by empty promises by Mr. Mauro's predecessor. Action is all that matters. LEADER COMMENT -- "We all should expect that the parking tolerance policy managed into effect was discussed by Mr. Mauro and interim Chief Stuber. It would be strange if it wasn't. What follows is a police volunteer's perspective on the illegal picking and choosing of which municipal codes and laws to ignore by the Appointed Mayor and No Term Limit Council. I respect and am thankful for the quality of officers I have been in contact with over the years. I have no respect for the corrupted City Council and specific senior members who have treated this city as their personal property to the detriment of locals, visitors from near and far, and all business. What follows is from comments to a Leader story months ago regarding the lack of parking enforcement i I lustrated by a graph showing little or no enforcement. Currently, every day, the police are mocked by a culture created at City Hall which Mr. Mauro is supposed to serve, and it seems is to lead based on a scolding email to me stating that my regular updates with a healthy dash of disrespect will not be answered. News flash. For over six years they have been ignored. My contempt and disrespect is a minor Mr. Mauro. The maze you entered has only one path ifyou wish to keep your job. Does the police Chief take an oath to uphold the law. The city manager is charged first and foremost with providing funding to do so. Not so in a corrupted reality". LETTER FROM POLICE VOLUNTEER FROM LEADER COMMENTS As a former Police Volunteer and Parking Enforcement Officer, I wish to comment on the issue of parking in the city of Port Townsend. The root of the problem is the city council and its refusal to adequately address the problem. The police department does not make the laws but only enforces them. The department is at the mercy of the city to pass reasonable laws and provide the police with the means to enforce them. Sergeant Troy Surber is correct when he recently commented that there are adequate parking places in Port Townsend. Unfortunately, there are also an adequate number of persons who repeatedly flaunt the laws. Fines are a necessary evilto curb these violators in order to provide available parking places and ensure reasonable access to our businesses. However, the fines are antiquated and ineffectual. The fine for violation of the two-hour limit in much of downtown is $15.00 and cannot be given to a car more than once in a day. In 2919, $15.00 for a full day of parking is a bargain, and in this case, a joke. Too many titres, I have written a citation only to see the violator come to his car, look at the ticket and laugh over his getting away with this parking bargain. Then, he/she usually repeats the act time and time again, occupying a space all day for days on end. As I said, this is not a police matter but one for the city council who pass the laws and set the fines. In addition, they are the people who determine the financial resources of the police department with which to enforce the laws. Police Chief Michael Evans has stated that he has never been in favor of thetire-chalking method of parking enforcement because it is cumbersome and time consuming. 1 strongly agree. When 1 would do a parking enforcement duty, it would take me at least four hours, which is a considerable amount of time and energy for a volunteer to do several times a month. It is also disheartening to know the offenders scoff at the fines and repeatedly come back for more. As a former volunteer, this policy is one of the reasons why I am a *former*, not current, volunteer. The other is the "dumbing down" of the volunteer organization, but that is another subject for another discussion. It would be great if there were 30 volunteers as there were just a few years ago. This is possible to achieve because there are other cities with such organizations that have even larger volunteer groups. Achieving that goal requires significant alterations in policies and this also is a different topic for another day. It would be great to have a parking lot for downtown visitors, but a few simple changes in the current situation would create huge improvements in the parking problem. Doubling the parking fines and providing Chief Evans with the funds with which to modernize the enforcement process would prove Sgt. Surber's contentions that adequate parking places do exist. Relief of the parking problem is ultimately on the shoulders of the city council. And empty words from Timmons Mr. Mauro seems to echo... "If you expected a response my apologies. I was not aware one was expected from me based upon these communications. 1 cannot speak for anyone else either. The City has communicated via Main Street that we will update the previous parking management plan, incorporating the newest survey data and assess how best to begin implementation. This will also require us to assess new technology as a more effective enforcement tool. This work is currently under contract. I agree the current system is lacking and always has been fairly ineffective and random. We have a unique situation here and the conventional parking enforcement is not going to work and meet all the expectations people have. The survey clearly demonstrated the diverse set of opinions out there on the subject. In regards to parking during Wooden Boat Festival; any parking management would be tested to its limits to respond to every need. We will be updating our efforts soon via a Main Street discussions this fall and winter. I am hoping to have a plan ready for implementation next spring". David Timmons Original Message Subject: Re: [Fwd: February parking update and garbage rates] From: parking20@f6restgems.com Date: Fri, March 6, 2020 12:00 pm To: "John Mauro" <JMauro@cityofpt.us> John- My perspective and that of many others is the PT political system has been broken by long term special interests on Council and other members easily led. Ignoring parking codes and creating a culture of disrespect is the proof. My communications started out years ago politely as the record clearly shows. The appointed mayor and council never responded. Never. So i returned the disrespect and explained why. Deaf ears. All else aside there is a clear photographic and text record going back years. The one response from Mr Timmons promised action and acknowledged problems as you have, but there was and still is no action. My satire is an accepted art form. Both cartoons featuring you illustrated valid concerns and points. They do what words cannot at times. Some credit them with rallying the disenfranchised. The satire was only sent to policy makers. An employee of the Appointed Mayor published some on Facebook. What 1 have written in comments and responses in the Leader is in a different voice. No on ever has a valid counter point. The record is clear. No one has been into my business as you say to discuss parking problems. There is no discussion needed. The problem is clear and illustrated daily by regular folks taking prime spots all day for years. The problem and source can be muddied to prolong delaying action. Being officially scolded and ignored has no different of a result than if 1 had attended meetings to politely point out the Council's dysfunction to the Council. In 3 minutes or less. Your life is about endless meetings and navigating political realities. Mine is taking action or going out of business. Different worlds. One assumes you have discussed the parking issue with the new interim Police Chief. So many are sucked into the black hole of ignoring parking for years. I do wish you well and still wait to see action. Words are easy. Very politely, your appointed Mayor is the problem. Collateral Damage The victims here are the visiting public, all business, and those > Harvey (all councilmembers bcc'd) > As i noted in my previous message to you, Pm not seeing these > exchanges as productive, so 1'd like to signal clearly that 1, like many of the others you send emails to, will not be acknowledging or responding anymore. > While we will continue to listen to and weigh the concerns brought to > us by all residents, we do so with a mutual agreement to do so with respect. > Your angry language, bullying behavior and inappropriate comments are terminal hindrances to your ability to make your concerns clearly understood and for our ability to work with you. In the spirit of making > progress, disagreement, concern, and criticism are all welcome. Personal > attacks are not. Your last statement in the previous email is telling and fundamentally flawed. > Over the last few months, I've asked my team to make personal trips to you > and your business to try and work with you on solutions. I've devoted some time to personal email exchanges with you in an. The aim was to try > and build a relationship of respect and trust and move on from your > past grievances and frustrations so that we can spend our collective energies on forging an agreed path forward. Instead, it seems that a bizarre amount of energy is being wasted on writing belligerent emails and crafting inappropriate images. I'm sorry to say that your careless continents and tantrums have eroded my ability to listen to and work with you. > One final thing, to your persistent point about parking: I've had significant experience with parking management over the course of my career. I cannot say with 100% certainty what the right solution is - this is something that I have committed to explore over the course of this > year. That said, I can say I'm almost certain we do not have a parking supply problem downtown - but that we very likely have a parking management problem. It saddens me that we won't get a real chance to exchange ideas on this in light of the above. > John > John Mauro I City Manager > City of Port Townsend I hU:Hscanmail.trustwaN,e.com/? c=16439&d=rJng460VIoY5hPP1dGKChVXoPiJF1ILwSDTUh 11sWA&u=http%3a%2P/`,2fwww%2ecit�:ofnt%2eus<lttn://scanmail.trustwave.com/? c=16439&d=rJng460VIoY5hPP1dGKChVXoPiJFIILwSDrUhAtnCw&u=http%3a%2PYo2fwww%2ecit 2t%2eus%2fl 250 Madison Street, Suite 2 1 Port Townsend, WA 98368 > P: 360.379.5043 1 M: 360.531.2916 From: oarkina20(&forestaems.com To: Publiccomment Subject: Fwd: Harvey more past email March 2020 Date: Sunday, February 5, 2023 12:53:03 PM -------- Original Message -------- Subject: Fwd: Harvey more past email March 2020 Date: 2023-02-05 13:43 From: parking20@f6restgems.com To: Dfaber <dfaber@cityofpt.us> -------- Original Message -------- Subject: Harvey more past email March 2020 Date: 2023-01-24 21:36 From: parking20@,forestgems.com To: Bthomas <bthomas@cityofpt.us> Still looking for the Timmons email but this is from the first week of the March 2020 covid shut down, just more of the same for the record. Nothing changed. What is important, that will be glossed over, is the Timmons email acknowledging parking problems and speaking of specific actions years ago, after years of parking turmoil. Timmons and Mauro are the sole employees of the City Council. The City Council is supposed to guide them. Not just one person only on Council, or appointed Mayor alone. Why did the City Council not follow through on The City Manager's claimed much needed remedial action? How was the acknowledged negative parking situation prolonged right up until today, when energy and fiinds were spent to allegedly begin a fix? Is there a clear record of how and why nothing ever happened? Is this normal for other work done by the City through the well paid City Manager? I continued to send pictures and text showing ongoing damages. I confirm the text was both specific on damage and at times reflected the disrespect the Council has shown to so many by its lack of action. I do at times entertain myself and others so as not to fall into the droning on kind of input so easily tuned out. It seems then and now that the Council does not really "get" its function and responsibility. Mauro needing more "study" now as he recently said, and even the Transportation Committee "study" are red herrings as far as the non negotiable fact that parking enforcement covered by Municipal Code was decommissioned in a specific and documented way. This left no possible chance of orderly evolution of education and fine tuning of enforcement. Or, a true understanding what could be done to find parking for employees and residents. Many just take limited public parking illegally. Mauro is now doing exactly what Timmons did. It results in a stall and is seen by many like me as avoiding doing the job. The Council provides no direction or oversight. Who is? The system is broken. John Mauro is continuing to stall enforcement, and is allowed by the appointed Mayor Sandoval and Council. The appointed Mayor and Council are actually the responsible body stalling any progress and enforcement by not directing the City Manager to fund enforcement. Education etc is needed. It does not preclude enforcement, unless the City wants to change the Municipal Code. It puts your new interim Chief in the position of being compromised and unable to follow any oath of office to enforce laws. He has no tools provided. Mauro's actions are contrary to his job description and I am sure the oaths of many in the circle of responsibility. It seems no one has a clue. Or does not want to. From: oarkina20(&forestaems.com To: Publiccomment Subject: Fwd: Parking Hidden History Date: Sunday, February 5, 2023 12:35:17 PM -------- Original Message -------- Subject: Fwd: Parking Hidden History Date: 2023-02-05 13:24 From: parking20@f6restgems.com To: Dfaber <dfaber@cityofpt.us> City Council - Ben Thomas contacted me after my last email called "Forward to winner of parking study contract". Ben asked for more info regarding some parking history and the ongoing policy of denial causing damages socially and economically. I am forwarding to you 3 emails that I sent to him for the record. This is a great history lesson and shows why any promise Mauro or Council gives is meaningless. You have to admit you broke it to fix it. Because how you broke it and how that spread to so many people and organizations like police, Main Street and Chamber is extremely relevant. "Normal' is very abnormal. Mauro signed on to continue that, as have all Council members. 3 years doing so is proof regarding Mauro. Much longer for some Council members Currently ......... just one example of your parking proxies. This week a blue van was parked over a couple of days in front of my business without moving. My manager once again had enough and called the police. I was always told by officers to report for Timmons "data base". What a joke. As usual no ticket was given, the police said the van belonged once again to a resident across the street. It eventually moved. The bottom line is all -day parking in public spaces with every condo purchased! Mauro is now 3 years into this costly corrupted practice that includes business owners and employees doing the same. According to your studies millions of dollars in business lost. Yesterday 2/4/23 a customer who is spending tens of thousands of dollars with me could not find parking and circled the block for around 10 minutes. Thank God he was not idling. He was referred to me by another similar customer. Both have more ability than all of Council and Mauro combined. I respect them. They respect me. Throughout the years how many lost sales and city sponsored disrespect? To every business. No corrective action from the city. No mitigation of damage. There is lost business every month. Every month. So here we are "after Christmas" with no real end in sight, and the owner of Alchemy showing what "community" here is all about. Self. Waste. Gluttony. Power to those without ability. Please read the 2 other emails I will send that show a history of lies, corruption, and denial from Sandoval/Timmons through Faber/Mauro. Right up to today. No study is needed to understand what has happened and who is responsible. Empty promises and lies. Well documented if you read these emails. Empty words like resilience, community, vibrant mean nothing. -------- Original Message -------- Subject: Fwd: Parking Hidden History Date: 2023-01-24 21:10 From: parking200a forestgems.com To: Bthomas <bthomas@cityofpt.us> Hi Ben - I am looking for the original email from Timmons promising enforcement, I think he said in the spring. That was many springs ago. I may only have time to find a later email where I forwarded that email to council. I have several times to underscore the point that promises are empty. And there is and has been for years a real problem. According the the City Manager who was ultimately responsible as Council's employee. In the searching process I am reading lots of past emails sent for the record. They do help with timelines and vanished studies. Check out this one that mentions Pamela Adams and the planning commission doing a parking study. I believe this was announced loudly as Stinson was up for reelection, and then it seems to have died. The pre election PR in the Leader having served its purpose and Stinson out anyway. The Leader at that time was all over the parking situation and associated problems. Then, editor Dean Miller suddenly left. All got quiet as with any word on the alleged parking study. Pam Adams was also quoted as saying "I thought we wanted less cars downtown" after Mauro came on board. That was in a Leader article. Who are "we" Pam? I spoke with Monica before she was elected about the planning commission she was on, and Stinson blocking work they wanted to do on laws and ordinances and perhaps other things. Always wondered how a figurehead mayor seems to have power over others. Anyway, read below. I am back to looking for the Timmons promise. Talk to Monica and see what she wants to remember. I was struck at one Council meeting I attended where she did the Christmas here before you know it dismissal, and just wait till you see what we do regarding parking gush. Past and current damages not on her or anyone's minds. The attached pie shows student and teacher. His track record so far was predictable. Early on Monica did comment that she and council rarely dealt with Mauro. He was Sandoval's project. Lots of history and traditions to learn. Just for the record Ben. You will change none of this. ------ Original Message -------- Subject: Fwd: Parking Hidden History Date: 2021-07-17 12:05 From: parking20@forestgems.com To: Mmickhager <mmickhager@cityofpt.us> -------- Original Message -------- Subject: Parking Hidden History Date: 2021-07-17 11:48 From: parking200a forestgems.com To: Msandoval <msandoval@cityofpt.us> Sometimes a satiric pie says it better. I also have a pie of the last known day of parking enforcement, when Pamela Adams headed a transportation committee parking study, just as John Mauro took over as City Manager. Seems the study died. In the pie you can see cars using the new "parklet" for parking at Water and Adams 1 can send it to be ignored if needed. Converting these parking spaces to a parklet exacerbates the parking crunch, with spots used for "streeteries". Many days now at key times of day parking is very tight with regulars hogging parking. As always. Damage to income and business access is ongoing. The disrespect Sandoval and Council dish out dwarfs any satire. No shame? From a Leader comment ----for the record. Both Owen Rowe (food co op board) and Michelle Sandoval (Windermere owner) have private lots. Sandoval also is or was on the board of Quimper Mercantile that sent out flyers saying they would tow due to all day parking in their lot that apparently they thought harmed business access. Owen and Michelle cannot and would not tolerate the businesses they are involved with to be hamstrung by people hogging parking. In the business of the City, somehow it is tolerated and encouraged so real estate can be bought and sold without parking consideration. Sandoval has a property for sale in the Historic District now. Values are more if parking is not a problem. See pie. Real hidden history. It is discrimination. It is special interest. It is corrupt. Harvey Windle PORT TOWNSEND CITY COUNCIL CONSENT AGENDA February 6, 2023 A. Approval of Bills, Claims and Warrants: Vouchers 171315 through 171402 in the amount of $240,587.85 Vouchers 171407 through 171473 in the amount of $322,786.91 B. Approval of Minutes: January 9, 2023, January 17, 2023 C. Election of Chairs: a. Lois Stanford -Planning Commission Chair and Rick Jahnke- Planning Commission Vice Chair b. Richard Knight -Civil Service Commission Chair D. Minutes Correction (September 6, 2022- January 2, 2023) E. Short Estate Settlement F. Resolution 23-012 Authorizing Investment of the City of Port Townsend Monies in the Local Government Investment Pool Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL SPECIAL SESSION BUSINESS MEETING OF JANUARY 9, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Special Session Business Meeting on the 9th day of January 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:30pm. ROLL CALL Council members present at roll call were Aislinn Diamanti, David Faber, Amy Howard, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood, Publics Work Director Steve King, Planning and Community Development Director Emma Bolin, Director of Parks and Recreation Strategy Carrie Hite, Library Director Melody Sky -Weaver, Chief of Police Tom Olson, Director of Finance and Technology Services Connie Anderson and City Clerk Alyssa Rodrigues. CHANGES TO THE AGENDA Due to the meeting being a Special Session there are no changes to agenda allowed. SPECIAL PRESENTATIONS Swearing in of Police Officer Chief Olson presented the Oath of Office to Officer Hunter Welch. COMMENTS FROM THE PUBLIC Public comment There was no public comment. City Staff Response January 9, 2023 Special Session City Council Business Meeting DRAFT Page 1 of 5 There was no staff response. PUBLIC HEARING Resolution 23-006 Approving the Updated 2023-2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State Mayor Faber reviewed the public hearing procedures. City Manager John Mauro introduced Resolution 23-006 Approving the Updated 2023- 2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State. Public Works Director Steve King presented Resolution 23-006 Approving the Updated 2023-2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State. He explained they have received grant funding and would also like to provide an update. He stated two projects are new and two projects are updated. He went on to explain with the adoption of a Local Road Safety Plan the City has put a generic placeholder on the STIP for HSIP projects. He explained now that the City has the funding, they will get more specific due to not being able to enter into funding agreements until it is updated. He stated the projects include Tyler St Overlay, Discovery Rd. Bike and Pedestrian Safety Project, and updating dollar figures in the larger Discovery Rd. project. He explained there is currently a STIP online but wanted to wait for discussion on larger STIP for annual update in June. Public Comment: There was no public comment. In response to Council's clarifying questions Mr. King confirmed the $250,000 matching for Discovery Rd project refers to the stormwater funds. He went on to explain the other projects are from REET. Director of Finance and Technology Service Connie Anderson confirmed she does not have any specific dollars specified for REET in the 2023 budget. She went on to explain they have a REET fund balance and explained she likes to take a conservative approach to REET because it is not guaranteed. Mayor Faber stated REET stands for Real Estate Excise Tax. In response to Council's clarifying questions Mr. King state REET is designated for capital expenditures. Director of Parks and Recreation Strategy Carrie Hite stated REET is designated by state law. Mr. King explained the Discovery Road Bike and Pedestrian Safety Project and larger Discovery Rd project are two separate constructions because of the virtue of the funding not allowing to merge. Mr. King stated the construction timeline would be a 2024 construction project, but the large Discovery Rd is this year. He continued to state the project is a Pedestrian and Bicyclist safety improvement and will not provide a lot for traffic calming. January 9, 2023 Special Session City Council Business Meeting DRAFT Page 2 of 5 Motion: Ben Thomas moved to Resolution 23-006 Approving the Updated 2023-2028 Six Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State. Aislinn Diamanti seconded. Vote: Motion passed unanimously, 7-0 by voice vote. Council went into recess at 6:50pm Council reconvened from recess at 6:53pm. DISCUSSION ITEMS Comprehensive Streets Mr. King provided the Comprehensive Streets Program: Funding and Action Strategies which included Program Draft Outline, Background and Reference Material, Street Improvements Strategies and Process, and Fiscal Sustainability and Comprehensive Streets. Mayor Faber suggested moving Public Comment before Council Discussion. Public Comment: There was no public comment. In response to Council's clarifying questions Mr. King confirmed Council's budgeting this year has certain equipment incorporated. Discussion ensued around having the Comprehensive Streets Program information in one place being helpful. Mr. King asked Council to direct public to EngagePT if there are questions regarding streets. In response to Council's clarifying questions Mr. King confirmed the no net loss estimate assumes the City does hot patch repair. In addition, it assumes the City does a lot of chip seal work with the County which does not require more staff as well as includes the one frozen streets position. He went on to explain if there is a large increase in funding discussions will need to happen around how to support from the union side as well. In addition, he explained NPDS, and Stormwater is somewhat related which will probably need staff needs. He explained the City is trying to keep track of side impacts outside of the focus on streets. Suggestion Box and Workplan Review Mr. Mauro introduced the Suggestion Box and Workplan Review. Mr. Mauro provided a 2022 Review and 2023 Overview: Quarterly Workplan Status Report presentation which included Overview, 2022 Workplan- (Priorities, Partnerships, January 9, 2023 Special Session City Council Business Meeting DRAFT Page 3 of 5 Participation, Proactive (Financial) Sustainability, Performance, Priority Projects, Additional Departmental Priority Projects), 2023 Workplan Strategic Priorities. In response to Council's clarifying questions Finance and Technology Services Director Connie Anderson and Mr. Mauro explained the Dashboard project and explained there will be more information in the next few months. Mr. Mauro discussed what an engagement survey is and how it works. Planning and Community Development Director Emma Bolin stated that the City is the first on the Olympic Peninsula to have an electronical portal and went on to explain a part of the portal broke and is now fixed. Council discussed the importance of upgrades in Chambers to improve hybrid meetings. City Attorney Heidi Greenwood presented the 2023 Workplan Status- Invest in our People. Library Director Melody Sky -Weaver presented the 2023 Workplan Status - Engage our Community. Ms. Anderson presented the 2023 Workplan Status - Strengthen our Financial Position. Director of Parks and Recreation Strategy Carrie Hite presented the 2023 Workplan- Envision our Sustainable Future, Ms. Bolin presented the 2023 Workplan Status- Embrace and Resolve our Communities Challenges. Mr. King presented the 2023 Workplan Status- Deliver the Basics, In response to Council's clarifying questions Ms. Greenwood explained the Preparedness plan is green when it is not in budget because it is a staff commitment and will not require monetary expenses. Mr. Mauro explained it is also a collaboration with the County. Deputy Mayor Howard confirmed the Mayor is supposed to sign documents at the Fire Hall if there is an emergency. Ms. Greenwood confirmed the Equity, Diversity, Inclusion campaign is what has been being worked on in Culture and Society and hopes there will be staff training. In response to Council's clarifying questions Ms. Bolin explained regarding the Carmel Building the conceptual site design will go through preapplication meeting with the City and is still moving toward being sold. Mr. King explained the ADA transition plan involves the City being required to develop an ADA transition plan for facilities and public Right of Way, the City needs to have a Right of Way plan in place by April otherwise it will jeopardize funding. Mr. King explained ADA transition plan came up after the budget was adopted. Mr. King went on to state the pipeline team has stayed the same. In addition, he stated the City will want to make sure the mill has their permanent mill manager before the pipeline assessment starts. Mr. Mauro introduced the Policy Suggestion Board. Ms. Bolin presented Policy Suggestion Board Status- (Housing, Land Use, Planning, Zoning, and Community Development). Mr. King presented Policy Suggestion Board Status -(Streets), Ms. Hite presented Policy Suggestion Board Status- (Parks and Facilities), Ms. Greenwood presented Policy Suggestion Board Status- (Diversity, Inclusion and Democratic Engagement), Mr. King and Ms. Anderson presented the Policy Suggestion Board Status- (Misc.). Mr. Mauro presented Framing Questions for Discussion. January 9, 2023 Special Session City Council Business Meeting DRAFT Page 4 of 5 In response to Council's clarifying questions Ms. Bolin stated Street Vending may be able to be a side project but it would be better if it could be paired with an existing project due to staff challenges. Mr. King stated the solid waste contract is up in 2030. Mayor Faber shared his views around not being allowed to opt out of solid waste collection. Discussion ensued around this topic. There was no public comment. Discussion ensued around how much public engagement the public can take on, priorities, and a proactive pause list. The Council went on to discuss the importance of having a Director of People and Performance. In addition, they discussed the positive progress being done in the Police Department. Council Committee Reports Council member MickHager stated there is no Finance and Budget Committee report out due to the committee meeting having been moved to the Council of the whole during last quarter. Council member Diamanti provided the Infrastructure and Development Committee report which included her suggestion to watch the November Infrastructure and Development meeting regarding Gravel Roads and the Comprehensive Streets presentation at the last Infrastructure and Development as well as to start thinking through funding options. Council member Rowe provided the Culture and Society Committee report which included working on the Arts Commission workplan, Poet Laureate plan, structure for Advisory Board, considering Human Rights City designation, and volunteer recognition. Discussion ensued around the Volunteer Service Day for employees and appreciation for City volunteers in general. Council provided updates from outside committees. Adjourn There being no further business, the meeting adjourned at 8:58pm. Attest: City Clerk January 9, 2023 Special Session City Council Business Meeting DRAFT Page 5 of 5 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JANUARY 17, 2023 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 17th day of January 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:31 pm. ROLL CALL Councilmembers present at roll call were Aislinn Diamanti, David Faber, Amy Howard, Monica MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom. Staff members present were Public Works Director Steve King, City Manager John Mauro, City Clerk Alyssa Rodrigues, City Attorney Heidi Greenwood, Chief of Police Tom Olson, Director of Parks and Recreation Strategy Carrie Hite, and Director of Planning and Community Development Emma Bolin. CHANGES TO THE AGENDA There were no changes to the agenda. SPECIAL PRESENTATIONS There were no special presentations. COMMENTS FROM THE PUBLIC Public comment There was no public comment. City Staff Response CLOSED SESSION -RCW 42.30.140(4)(B) PLANNING OR ADOPTING A COLLECTIVE BARGAINING STRATEGY OR POSITION. (APPROXIMATELY 15 MINUTES) Council went into Closed Session at 6:34pm for approximately 15 minutes to discuss RCW 42.30.140(4)(b) planning or adopting a collective bargaining strategy or position. Council came out of Closed Session at 6:49pm. January 17, 2023 City Council Business Meeting DRAFT Page 1 of 7 Mayor Faber announced they will walk on an agenda item related to Closed Session after Consent Agenda. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: January 3 Advisory Board Appointments: Arts Commission Election of Arts Commission Chair Resolution 23-007Appointing an Acting City Manager Library Donation Motion: Monica MickHager moved to approve the consent agenda. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. Motion: Libby Wennstrom moved to amend the agenda to include Resolution 23-011. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 23-011 Authorizing the City Manager to Execute a Memorandum of Agreement with the Teamsters Local 589 Approving Retention Bonuses for Current Port Townsend Police Officers in Good Standina City Manager John Mauro introduced Resolution 23-011. Chief Tom Olson explained Teamsters Local 589 and the City of Port Townsend have agreed to retention bonuses for officers in good standing and stated the requirements of this retention bonus. He went on to explain the challenges in recruitment and retaining officers, the anticipated budget impact, current openings, and recommended action. Discussion ensued around the importance of having continuity on the force. Mayor Faber announced they will go into a short break for members of Council and staff to retrieve their computer chargers. Council recessed for break at 6:59pm Council reconvened from break at 7:00pm. January 17, 2023 City Council Business Meeting DRAFT Page 2 of 7 Motion: Ben Thomas moved to approve Resolution 23-011 Authorizing the City Manager to Execute a Memorandum of Agreement with the Teamsters Local 589 Approving Retention Bonuses for Current Port Townsend Police Officers in Good Standing Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Ordinance No. 3303 Related to Council Meeting Times and Amending PTMC Section 2.04.010 City Attorney Heidi Greenwood presented the second reading of Ordinance 3303 Related to Council Meeting Times and Amending PTMC Section 2.04.010. Ms. Greenwood reviewed changes made after first reading which included putting in language regarding any conflicting provisions and stated she will fix typo. In addition, she stated they struck out all but first sentence in subsection B and added an effective date of March 1, 2023. In response to Council's clarifying questions Ms. Greenwood stated the second sentence in Section 4 should state "... are consistent with this Ordinance.". She also explained this Ordinance will not change the Planning Commission start time because they can change their own start time. Public Comment: There was no public comment. Discussion ensued around the lack of public comment towards this Ordinance and the public knowing about it. Motion: Monica MickHager moved to approve Ordinance No. 3303 Related to Council Meeting Times and Amending PTMC Section 2.04. 010 as amended with corrections. Ben Thomas seconded. Mayor Faber stated the reason for the change of start time is to help improve access for staff and members of the community. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Envision Golf Course and Mountain View Commons Briefing City Manager John Mauro introduced the Envision Golf Course and Mountain View Commons Briefing. Parks and Recreation Strategy Director Carrie Hite and Groundswell Landscaping January 17, 2023 City Council Business Meeting DRAFT Page 3 of 7 Founder and Principal Chris Jones provided the City of Port Townsend Golf Course and Mt. View Commons Concept Planning presentation which included Agenda, Introductions, Project Purpose, Project Goal, Project Facts, Project Schedule, What We Have Heard So Far, Project Understanding, History of Our Site, Context, Creating a Vision, Renovated Golf Courses, Hybrid Golf Courses, Adapted Golf Courses, Golf Course Site Potential Uses, Dream Big, We Want to Hear From You, What We Heard, Open House #1 Results, Interactive Station, Golf Course Site -Priorities, Mt. View Site - Priorities, Online Open House #1 Results, Online Survey, Online/In-Person Combined Results, Discussion and Next Steps. In response to Council's clarifying questions Mr. Jones and Ms. Hite explained the public voting process, combined input, deed restrictions, S'Klallam Tribe input, hybrid solution while keeping a similar golf experience, golfer involvement in process, financial information from operator, and survey deadlines. Public Comment: Rick Jahnke spoke about options for a hybrid solution while keeping the current golf experience. Joni Blanchard spoke about when the stakeholder committee will be formed for Envision Wellness Center. Julie Jaman spoke about Super Y Wellness idea, cost, collaboration, and planning. In response to public comment Ms. Hite explained there will be a steering committee for Healthier Together made up of leaders of public partners. She explained there will still be a robust public engagement process. In response to council's clarifying questions Ms. Hite explained having the processes be parallel, siting the facility, and the difficulties around providing an open mic for a large number of residents. Mr. Mauro explained the option of public comment at the Council Meetings and other engagement opportunities. Discussion ensued around using "stickies" during open house, outreach, public engagement, Fort Worden staff help with room set up, importance of childcare option, the reasoning for why the City is considering doing something different with the land, and encouragement of continued public engagement. Resolution 23-008 Authorizing the Reclassification of the Permit Technician to Permit Technician I, Adding Permit Technician II and III to the City's Represented Salary Schedule, and Authorizing the Filling of Permit Technician Position within any of the Available Job Classifications. Mr. Mauro introduced Resolution 23-008. Planning and Community Development Director Emma Bolin explained the resolution January 17, 2023 City Council Business Meeting DRAFT Page 4 of 7 will help with recruitment and retention and is essentially a merit -based career ladder. She explained the skills development framework for Permit Technicians. In response to Council's clarifying questions Ms. Bolin explained they only need to fill one Permit Tech position and it is currently posted. Public Comment: There was no public comment. Discussion ensued around the importance of having a career advancement path, promoting from within, and recruiting flexibility. Motion: Owen Rowe moved to approve Resolution 23-008 Authorizing the Reclassification of the Permit Technician to Permit Technician 1, Adding Permit Technician 11 and 111 to the City's Represented Salary Schedule, and Authorizing the Filling of Permit Technician Position within any of the Available Job Classifications. Aislinn Diamanti seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 23-009 Authorizing a Full -Time Position in the City Finance Department for a Payroll and Benefits Administrator and Reclassifying two Positions as Part -Time Positions to be Included on the City's Represented and Non -Represented Salary Schedules. Mr. Mauro introduced Resolution 23-009 Authorizing a Full -Time Position in the City Finance Department for a Payroll and Benefits Administrator and Reclassifying two Positions as Part -Time Positions to be Included on the City's Represented and Non - Represented Salary Schedule. Director of Finance and Technology Services Connie Anderson explained the open payroll position and creating a collaborative process between Finance and HR. She explained the primary responsibility will be in Finance and that they are proposing a non -represented position Payroll and Benefits Administrator. She went on to state the position has already existed they have just changed the reporting structure and some job duties. She explained this will leave .5 FTE in Finance and HR and the changes are available on the salary schedule for the City. In response to Council's clarifying question Ms. Anderson confirmed the technical error was the Library Position wage rates. She also stated Ms. Bolin's agenda bill was related to the general government salary schedule and her agenda bill was related to the full city staffing salary schedule. Public Comment: There was no public comment. Discussion ensued around FTE standing for Full Time Equivalent. January 17, 2023 City Council Business Meeting DRAFT Page 5 of 7 Motion: Owen Rowe moved to approve Resolution 23-009 Authorizing a Full -Time Position in the City Finance Department for a Payroll and Benefits Administrator and Reclassifying two Positions as Part -Time Positions to be Included on the City's Represented and Non -Represented Salary Schedules Aislinn Diamanti seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 23-010 Adopting a Telecommuting Policy for City Staff Mr. Mauro introduced Resolution 23-010 Adopting a Telecommuting Policy for City Staff. Ms. Greenwood explained the Telecommuting Policy. In response to Council's clarifying questions Ms. Greenwood stated you cannot require staff to live within City Limits unless it is the City Manager position. She explained there are some positions that require a response time. Mr. Mauro explained the competitive hiring environment and details of the Telecommuting Policy. Public Comment: There was no public comment. Discussion ensued around how well the detail are written in the policy and the importance of having a formalized telecommuting policy in relation to recruitment and retention. Motion: Ben Thomas moved to approve Resolution 23-010 Adopting a Telecommuting Policy for City Staff Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber providing the Presiding Officer's Report which included The Nest soft launch and Mayor Newsletter. CITY MANAGER'S REPORT Mr. Mauro provided the City Manager's Report which included updates on hiring, staff appreciation, water line break on Washington St, City Hall building, Water St Paving, Inspection and Permit Portal, State of the City, KPTZ radio show, state ferry system, Deputy Mayor Howards meeting with Governor Inslee, Legislative Agenda, Long Range Planner recruitment, call volumes, upcoming vacation, and Financial Sustainability Taskforce Meeting. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION January 17, 2023 City Council Business Meeting DRAFT Page 6 of 7 There were no suggestions. COMMENTS FROM COUNCIL Deputy Mayor Howard stated there will be a local field trip to Council Chambers to do a Mock Council. In addition, she stated she reported a pothole through the website portal, and it has since been fixed. Council member Diamanti reported the annual Point in Time Count of people experiencing homelessness both sheltered and unsheltered begins January 26 and will run for a week. She stated there is a training on how to participate in the count at OlyCap. She explained this count effects funding and reporting. Mayor Faber stated he will be presenting a proclamation at the Judge John Hodgeman event on January 28. In addition, he stated the next Council meeting is February 6. ADJOURN There being no further business, the meeting adjourned at 9:07pm. Attest: City Clerk January 17, 2023 City Council Business Meeting DRAFT Page 7 of 7 n� (�' 1 �, ityof port ��fi11N@INO�llo�4 '10wn e n Submitted By: Amber Long Department: Human Resources Agenda Bill AB23-121 Meeting Date: February 6, 2023 Agenda Item:Vl.c 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 18, 2023 Contact Phone: 379-5045 SUBJECT: Approval of the Election of Richard Knight as Chair of the Civil Service Commission for an Additional One -Year Period CATEGORY: BUDGET IMPACT: 0 Consent ❑ Resolution Expenditure Amount: NA ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: SUMMARY STATEMENT: At the January 12, 2023 meeting, the Civil Service Commission unanimously recommended Richard Knight be re -appointed as Chair for another one-year term. Consistent with Council Rules, Staff request that Council allow current officers to continue for 2023. Council Rules state: 4.7 Officers Identification and Election. Each Advisory Board shall elect from its membership a presiding officer who will be referred to as "Chair." The Chair shall serve in this capacity for one full calendar year, or until their successor is elected, or until the Board discontinues its operation, whichever is shorter. The Advisory Board may elect other officers as it deems necessary and such officers shall be set forth in the rules of procedure adopted by the Advisory Board. 4.12 Liaison, Representative, and Officer Roles (a) A Chair is selected annually by the Advisory Board members and shall serve a term of at least one full calendar year. The membership may request of the City Council that a Chair continue to serve for more than one year. ATTACHMENTS: None CITY COUNCIL COMMITTEE RECOMMENDATION: None RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the election of Richard Knight as Chair of the Civil Service Commission for an additional one-year period. ALTERNATIVES: x❑ Take No Action ❑ Refer to Committee ❑x Refer to Staff N Postpone Action x❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: n� (�' 1 �, ityof port ��fi11N@INO�llo�4 '10wn e n Submitted By: Heidi Greenwood Department: Legal Department Agenda Bill AB23-123 Meeting Date: February. 06, 2023 Agenda Item: Vl.c 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 12, 2023 Contact Phone: 379-5048 SUBJECT: Approval of the Election of Lois M Stanford as Chair and Rick Jahnke as Vice Chair of the Port Townsend Planning Commission for an Additional One -Year Period CATEGORY: BUDGET IMPACT: 0 Consent ❑ Resolution Expenditure Amount: NA ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council Included in Budget? Yes ❑ No ❑ SUMMARY STATEMENT: At their January 12, 2023, meeting, the Port Townsend Planning Commission unanimously recommended Lois M Stanford as chair and Rick Jahnke as vice chair to be re -appointed for another one-year term. Consistent with Council Rules, Staff request that Council allow current officers to continue for 2023. Council Rules state: 4.7 Officers Identification and Election. Each Advisory Board shall elect from its membership a presiding officer who will be referred to as "Chair." The Chair shall serve in this capacity for one full calendar year, or until their successor is elected, or until the Board discontinues its operation, whichever is shorter. The Advisory Board may elect other officers as it deems necessary and such officers shall be set forth in the rules of procedure adopted by the Advisory Board. 4.12 Liaison, Representative, and Officer Roles (a) A Chair is selected annually by the Advisory Board members and shall serve a term of at least one full calendar year. The membership may request of the City Council that a Chair continue to serve for more than one year. ATTACHMENTS: None CITY COUNCIL COMMITTEE RECOMMENDATION: None RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous Approval of the Election of Lois M Stanford as chair and Rick Jahnke as vice chair of the Port Townsend Planning Commission for an additional one-year period ALTERNATIVES: x❑ Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: nn 00 5� City0f Townsen Submitted By: Alyssa Rodrigues Department: Administration Agenda Bill AB23-123 Meeting Date: February 6, 2023 Agenda Item: Vl.d 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 30, 2023 Contact Phone: 379-5083 SUBJECT: Updates to minutes from September 6, 2022- January 2, 2023 to include the "Call to Order" paragraph. CATEGORY: BUDGET IMPACT: n/a x❑ Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The "Call to Order" paragraph was not included in Council minutes from September 6, 2022- January 2, 2023. Per Resolution 98-044 the date, hour, place and whether it is a regular, adjourned, or special meeting must be included in the action minutes. A Call to Order paragraph includes date, location, start time, and type of meeting. The referenced minutes will be updated to include this paragraph. ATTACHMENTS: (None) CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the minutes update. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action 0 Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: n� (�' 1 �, ityof port ��fi11N@INO�llo�4 '10wn e n Submitted By: Heidi Greenwood Department: City Attorney Agenda Bill AB23-124 Meeting Date: February 6, 2023 Agenda Item: Vl.d 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 31, 2023 Contact Phone: 360-379-5048 SUBJECT: Authorizing the City Attorney to execute a quick claim deed and a right-of- way deed in lieu of a boundary line agreement as part of the William Short estate settlement agreement CATEGORY: 0 Consent El El 0 Staff Report BUDGET IMPACT: ❑ Resolution Expenditure Amount (2023): $0 ❑ Ordinance Included in Budget? Yes ❑ No 0 Contract Approval ❑ Other: Discussion Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 1 - Build small town quality of life Cost Allocation Fund: PD Operations 010-054 SUMMARY STATEMENT: In 2020, the City settled a very long and difficult code enforcement case with the estate of William Short. All the terms of the settlement have been met with one exception: a boundary line agreement. On the western boundary of the Short property, there is short paved section of E Street. The boundary between E Street and the Short property is unclear and the pavement may not be in the City right- of-way. In fact, the City right-of-way may be east of the E Street pavement and include part of the Short home. As part of the settlement agreement, the Short estate agreed to pay for a survey, and then the City and the Short estate would execute a boundary line agreement setting the boundary at one foot east of the E Street pavement. A boundary line agreement is a document that adjoining property owners execute to establish a lost or disputed property line. The property owners agree on the property line's location through a survey, record the agreement, and thus establish the property line. The boundary line agreement assumes that both property owners have good title to their respective parcels. The Short estate surveyor discovered that the City's title to the right-of-way is not clearly established; a boundary line agreement may not be the best way to establish the line between the City right-of-way and the Short property. In lieu of a boundary line agreement, attorneys for both parties discussed other possible solutions to establishing the property line. The attorneys agreed that the City could execute a quick claim deed for the property east of the agreed line, one foot east of the E Street pavement, and the Short estate could execute a right-of-way deed for the property west of the agreed line. These two documents would accomplish the same goal as the boundary line agreement: setting the property line at one foot east of the E Street pavement. On the attached arial photo, which is several years out-of-date and does not show the significant clean up of the Short property, the City right-of-way is lot 5 and the Short property is lot 6. The ownership of the flag shaped parcel between lots 4 and 5 that contains half of the E Street pavement is unknown. ATTACHMENTS: Arial photo of the Short property and E Street CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval. ALTERNATIVES: 0 Take No Action ❑ Refer to Committee 0 Refer to Staff 0 Postpone Action 0 Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: n� (�' 1 �, ityof port ��fi11N@INO�llo�4 '10wn e n Submitted By: Connie Anderson Department: Finance Agenda Bill AB23-125 Meeting Date: February 6, 2023 Agenda Item:Vl.f 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: February 1, 2023 Contact Phone: 360-379-4403 SUBJECT: Resolution 23-012 Authorizing Investment of Port Townsend Monies in the Local Government Investment Pool CATEGORY: BUDGET IMPACT: ❑ Consent 0 Resolution Expenditure Amount: ❑ Staff Report ❑ Ordinance Included in Budget? Yes 0 No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3 -Year Strategic Plan: 6 - Provide for a healthy City organization Cost Allocation Fund: N/A SUMMARY STATEMENT: Due to the change in finance management, the resolution with the Local Government Investment Pool (LGIP) needs to be updated. Prior LGIP resolutions were adopted with the specific name of the person holding the designated position of Director of Finance. After verification with the LGIP Administrator at the WA State Office of the Treasurer, the attached LGIP resolution has been changed to reflect the position instead of the person. The change from specific person to the position of Director of Finance and Technology Services allows the City organization to be more nimble and responsive during times of staff transition. ATTACHMENTS: 1. Resolution 23-012 2. Blank LGIP Authorization Form for reference CITY COUNCIL COMMITTEE RECOMMENDATION: NA RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the resolution. ALTERNATIVES: 0 Take No Action 0 Refer to Committee N Refer to Staff N Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-012 Resolution 23-012 RESOLUTION AUTHORIZING INVESTMENT OF CITY OF PORT TOWNSEND MONIES IN THE LOCAL GOVERNMENT INVESTMENT POOL WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal of money by an authorized governmental entity for purposes of investment by the Office of the State Treasurer; and WHEREAS, from time to time it may be advantageous to the authorized governmental entity, City of Port Townsend, the "governmental entity", to contribute funds available for investment in the LGIP; and WHEREAS, the investment strategy for the LGIP is set forth in its policies and procedures; and WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of the governmental entity shall be first duly authorized by the Port Townsend City Council, the "governing body" or any designee of the governing body pursuant to this resolution, or a subsequent resolution; and WHEREAS the governmental entity will cause to be filed a certified copy of said resolution with the Office of the State Treasurer; and WHEREAS the governing body and any designee appointed by the governing body with authority to contribute or withdraw funds of the governmental entity has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP; and WHEREAS, the governing body attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of governmental entity monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein. NOW THEREFORE, BE IT RESOLVED that the governing body does hereby authorize the contribution and withdrawal of governmental entity monies in the LGIP in the manner prescribed by law, rule, and prospectus. BE IT FURTHER RESOLVED that the governing body has approved the Local Government Investment Pool Transaction Authorization Form (Form) as completed by the Director of Finance and Technology Services and incorporates said form into this resolution by reference and does hereby attest to its accuracy. Updated 2018 Resolution 23-012 BE IT FURTHER RESOLVED that the governmental entity designates the Director of Finance and Technology Services (title), the "authorized individual" to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the governmental entity. BE IT FURTHER RESOLVED that this delegation ends upon the written notice, by any method set forth in the prospectus, of the governing body that the authorized individual has been terminated or that his or her delegation has been revoked. The Office of the State Treasurer will rely solely on the governing body to provide notice of such revocation and is entitled to rely on the authorized individual's instructions until such time as said notice has been provided. BE IT FURTHER RESOLVED that the Form as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual shall remain in effect after revocation of the authorized individual's delegated authority, except to the extent that the authorized individual whose delegation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or alterations shall be made to the Form or any other documentation until the entity passes a new resolution naming a new authorized individual; and BE IT FURTHER RESOLVED that the governing body acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer. In addition, the governing body agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP and that said individuals will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. PASSED AND ADOPTED by the of the State of Washington on this day of SIGNATURE TITLE SIGNATURE TITLE pill ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 6th day of February 2023. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney Resolution 23-012 Updated 2018 LOCAL GOVERNMENT INVESTMENT POOL AUTHORIZATION FORM Please fill out this form completely, including any existing information, as this form will replace the previous form. Entity Name: Mailing Address: Statement Delivery Options: ❑ EMA1L: ❑ FAX: Note: Statements can only be emailed to ONE address due to system restrictions Bank account where funds will be wired when a withdrawal is requested. (Note: Funds will not be transferred to any account other than listed) Bank Name: Branch Location: Bank Routing Number: Accounting Number: Account Name: ACH Authorization: ❑ Yes ❑ No Account Type: ❑ Checking ❑ Savings ❑ General Ledger ❑ BOTH By selecting "Yes" and by signing this form, I hereby authorize the WA Local Government Investment Pool to initiate credit entries to the account listed above. I acknowledge that the origination of ACH transactions to our account must comply with the provisions of U.S. law. rersons autnorizea to make aeposits ana witnarawais Tor entity nstea anove. Name: Title: Phone Number: Signature: Online TM$ Access: ❑ Yes ❑ No If you selected yes, please complete the online section on page 2 If you selected no, skip the online access section Page 1 of 2 TM$ Online Web Access Note: Only complete this section if anyone wishes to have online access. Each Full access person must be listed on page one as authorized to initiate transactions. [Please do not fill out the graved -out areas] Access Type: for OST Staff Name: Add Delete No Modify Full Chane w Only UserlD App Date El El 11 ❑ Y Email: ❑ ❑ ❑ ❑ ❑ ❑ UserlD App DatNo Name: Add Delete Modify Change Full viewe only UserlD App Date Email: ❑ ❑ ❑ ❑ ❑ ❑ Name: Add Delete Modify No Change Full only UserlD App Date Email: ❑ ❑ El ❑ ❑ Name: Add Delete Modify No Change Full only UserlD App Date Email: 1:1 1:1 1:1 11 1:10No Name: Add Delete Modify Full w UserlD App Date Name: Add Delete Modify No Change Full View Only UserlD App Date Email: ❑ ❑ ❑ 11 11By SiLminLy below. I certifv I am authorized to represent the institution/a�encv the Durpose of this transaction. No View Name: Add Delete Modify Full (Authorized Signature) Change (Date) Only Email: El El El 11 ❑ Y Email: ❑ ❑ ❑ ❑ ❑ ❑ Any changes to these instructions must be submitted in writing to the Office of the State Treasurer. OFFICE OF THE STATE TREASURER Date Updated: S. d'tl.� :➢:. �L.�� fl..:1%),'1"ll lE. %VAo pO V Account Number: CELL: (360) 333-1238 STACI.ASHE@TRE.WA.GOV Updated By: (For OST use o. State of Washington ) County of )ss. Signed or attested before me by Dated this _ day of 20_ Signature of Notary SEAL OR STAMP Typed or printed name of Notary Notary Public in and for the State of Wash. My appointment expires: 6/29/22 Page 2 of 2 (Authorized Signature) Change (Date) Only Email: El El El 11 ❑ 11 Any changes to these instructions must be submitted in writing to the Office of the State Treasurer. OFFICE OF THE STATE TREASURER Date Updated: S. d'tl.� :➢:. �L.�� fl..:1%),'1"ll lE. %VAo pO V Account Number: CELL: (360) 333-1238 STACI.ASHE@TRE.WA.GOV Updated By: (For OST use o. State of Washington ) County of )ss. Signed or attested before me by Dated this _ day of 20_ Signature of Notary SEAL OR STAMP Typed or printed name of Notary Notary Public in and for the State of Wash. My appointment expires: 6/29/22 Page 2 of 2 (Authorized Signature) (Title) (Date) (Print Authorized Name) (E-mail address) Chane Only Y Email: 11 El 11 El 11❑ Any changes to these instructions must be submitted in writing to the Office of the State Treasurer. OFFICE OF THE STATE TREASURER Date Updated: S. d'tl.� :➢:. �L.�� fl..:1%),'1"ll lE. %VAo pO V Account Number: CELL: (360) 333-1238 STACI.ASHE@TRE.WA.GOV Updated By: (For OST use o. State of Washington ) County of )ss. Signed or attested before me by Dated this _ day of 20_ Signature of Notary SEAL OR STAMP Typed or printed name of Notary Notary Public in and for the State of Wash. My appointment expires: 6/29/22 Page 2 of 2 (Authorized Signature) (Title) (Date) (Print Authorized Name) (E-mail address) (Phone no.) Any changes to these instructions must be submitted in writing to the Office of the State Treasurer. OFFICE OF THE STATE TREASURER Date Updated: S. d'tl.� :➢:. �L.�� fl..:1%),'1"ll lE. %VAo pO V Account Number: CELL: (360) 333-1238 STACI.ASHE@TRE.WA.GOV Updated By: (For OST use o. State of Washington ) County of )ss. Signed or attested before me by Dated this _ day of 20_ Signature of Notary SEAL OR STAMP Typed or printed name of Notary Notary Public in and for the State of Wash. My appointment expires: 6/29/22 Page 2 of 2 n� (�' 1 �, ityof port ��fi11N@INO�llo�4 '10wn e n Agenda Bill AB23-126 Meeting Date: February 6, 2023 Agenda Item: Vlll.a 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Steve King, Connie Anderson Date Submitted: January 31, 2023 Department: Public Works Contact Phone: 379-5090 SUBJECT: Resolution 23-013 authorizing the City Manager to contract with FCS Group to update the City's retail sewer and stormwater rate models in an amount not to exceed $60,000. CATEGORY: BUDGET IMPACT: ❑ Consent 0 Resolution Expenditure Amount: $60,000 ❑ Staff Report ❑ Ordinance Included in Budget? Yes 0 No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) 0 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: The City periodically updates utility rate models in order to set sustainable charges for service for the stormwater, water, and sewer utilities. The last rate model update focused on the water system and was completed in 2021. The stormwater and sewer utilities are now due for an update, as the current rate ordinance needs to be updated prior to January 1, 2024. The last update to these rate ordinances was performed in 2018 for an effective date of 2019. Utility rates are codified in the Port Townsend Municipal Code under Chapter 13. Rate models are the tools utilized to capture all the expenses necessary to operate a utility and then ensure the rates are set at a level to provide enough revenue to cover expenses. Utility rates are not a tax, but rather a fee for service. By law, utilities serve as self-sustaining business unit within the overall City governmental function. In city budgeting, these self-sustaining business units are called enterprise funds. A key take- away is that revenues from utility bills are not allowed to be used for other purposes of government and they must be set high enough to equal expenses. As stewards, of utilities, the City endeavors to operate utilities in a sustainable and cost-effective manner while ensuring compliance with their governing laws. The following considerations are being incorporated into this rate model update effort. Stormwater Utility: The stormwater rate model update will not only look at the cost of existing services, but will incorporate the cost to implement a National Pollutant Discharge Elimination System (NPDES) Phase II compliance program. Once a city reaches a threshold population of 10,000 people and has point discharges to a state receiving water, phase II compliance is required as part of the Clean Water Act. Development of the program will increase the cost of service over the next five years for the Stormwater Utility to account for the following required program elements: 1. Public Education and Outreach 2. Illicit Discharge Elimination 3. Construction Site Runoff Control 4. Post -Construction Runoff Control and Treatment 5. Pollution Prevention and Good Housing Keeping NPDES Phase II compliance is required starting January 1, 2024. The Department of Ecology is the permitting authority implementing the Clean Water Act as well as the State Water Pollution Control Act (RCW 90.48). The program implementation for first time applicants are typically phased in over a 5 year period. For more information, please refer to the following EPA overview: I u, 112LLAww,.epamy/nl eiriies Sewer Utility: The City of Port Townsend is currently in the process of updating the General Sewer Plan which was last updated in the year 2000. An overview of this update was provided to the City Council in the following work sessions. December 14, 2020 Workshop: I, LI s„//ciit of t.. irainiicus,.coirn/GeineiratedA enda�/iieweir,. Ih `viiew 1id::::::4c111'i iid::::::2181 May 9, 2022 Workshop: jtl s://ci [ t„ it ,lg.iicu;u „...gglrtn/ ineiraLe enda0/iieweir,. Ih �viiew i 4 clli id:::::240 Update of the General Sewer Plan will help the City operate the sewer utility sustainably taking into account operations requirements and capital improvement needs necessary to repair, rehabilitate, and expand the aging sewer collection system, wastewater treatment plant and the compost facility. The Association of Washington Cities developed short video clips to illustrate elements of government. The following video clip link concerning sewer systems, provides a good illustration of the service provided and paid for by the rates paid by customers each month. .. I ..............:.. tt s.. www„ Data e,.com watc „ v:::::: x w n .t a 9 .....:...... ...........:.......:::Q1M4, 5opQQlf:::'9 iindex:::::.4 The City of Port Townsend has historically used Financial Solutions Consulting Group to update the rate models for all of the City utility systems. Continuing to use FCS Group provides consistency of knowledge and results in incremental improvement of the rate model overtime. Both the Stormwater and Sewer utility budgets for 2023 include up to $60,000 in funds combined to perform this work. Staff is seeking Council authorization for the City Manager to sign a professional services agreement with FCS Group to update the City's retail sewer and stormwater rate model. ATTACHMENTS: Resolution 23-013 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Approve Resolution 23-013 authorizing the City Manager to contract with FCS Group to update the City's retail sewer and stormwater rate models in an amount not to exceed $60,000. ALTERNATIVES: x❑ Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-013 RESOLUTION NO. 23-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH FCS GROUP TO UPDATE THE CITY'S RETAIL SEWER AND STORMWATER RATE MODELS IN AN AMOUNT NOT TO EXCEED $60,000 WHEREAS, the City periodically updates utility rate models to ensure sustainable service for the stormwater, water, and sewer utilities; and, WHEREAS, the sewer and stormwater rate models date from 2018; and, WHEREAS, the stormwater rate model should incorporate National Pollutant Discharge Elimination System Phase 11 compliance requirements because the City reached the 10,000 population threshold; and WHEREAS, the sewer rate model should incorporate any changes outlined in the updated General Sewer Plan; and WHEREAS, the City has an established relationship with FCS Group who have previously modeled City utility rates; and WHEREAS, the City 2023 sewer and stormwater utility budgets include funds to complete this work; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend to authorize the City Manager to execute an agreement with FCS Group to update the City's retail sewer and stormwater rate models in an amount not to exceed $60,000. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 6t" day of February 2023. Attest. Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney n� (�' 1 �, ityof port ��fi11N@INO�llo�4 '10wn e n Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB23-127 Meeting Date: February 6, 2023 Agenda Item: Vlll.b 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 31, 2023 Contact Phone: 360-379-5090 SUBJECT: Resolution 23-014, authorizing the City Manager to execute a contract with a qualified consulting firm for the development of a National Pollution Discharge Elimination System Phase II program not to exceed $30,000. CATEGORY: ❑ Consent ❑x Resolution Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: $30,000 Expenditure Amount: $30,0000 Included in Budget? Yes ❑ No ❑x Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 412 Storm Fund SUMMARY STATEMENT: Effective January 1, 2024, the City will be required to be permitted under the National Pollutant Discharge Elimination System (NPDES) Phase II compliance program. Once a city reaches a threshold population of 10,000 people and if the city has point discharges to a state receiving water, phase II compliance is required as part of the Clean Water Act. The program will include the following five tenets with the intent of improving water quality of waters of the State and US. 1. Public Education and Outreach 2. Illicit Discharge Elimination 3. Construction Site Runoff Control 4. Post -Construction Runoff Control and Treatment 5. Pollution Prevention and Good Housing Keeping NPDES Phase II compliance is required starting January 1, 2024. The Department of Ecology is the permitting authority implementing the Clean Water Act as well as the State Water Pollution Control Act (RCW 90.48). The program implementation for first time applicants is typically phased in over a five-year period. For more information, please refer to the following EPA overview: Il . 1p .::// r r ::gp ::N ov/in des/stoirirnwateir Kase iiii fiiinall irulle fact sIheet seiriies Normally, the development of a program such as this would be performed by staff. The guidance of how to comply is relatively straight forward as there are many communities that have already come before the City. Port Townsend will benefit from the experience of other communities such as Poulsbo and Port Angeles. Given, staff shortages in engineering, staff is recommending using a consultant to assist in the program development this year. It is anticipated that the program development will result in the need to hire another full-time equivalent employee in the next year or two. Thus, the cost impacts to the stormwater utility will need to be incorporated into the rate study. The cost of the study is not included in the Stormwater fund budget; however, it is included in the PW Administration Budget. Staff will recommend moving the cost of this study from PW Administration to the Stormwater Utility as part of the first budget supplemental. Staff recommends authorizing the City Manager to enter into a contract with a qualified consulting firm to develop a NPDES Phase II compliance program. ATTACHMENTS: Resolution 23-014 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to adopt Resolution 23-014 authorizing the City Manager to execute a contract with a qualified consulting firm for the development of a National Pollution Discharge Elimination System Phase II program not to exceed $30,000 ALTERNATIVES: x❑ Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-014 RESOLUTION NO. 23-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH A QUALIFIED CONSULTANT FOR THE DEVELOPMENT OF A NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM PHASE II PROGRAM IN AN AMOUNT NOT TO EXCEED $30,000 WHEREAS, in the last census the City passed 10,000 in population; and WHEREAS, the City is required to comply with the National Pollution Discharge Elimination System (NPDES) Phase II program by January 1, 2024 as part of the Clean Water Act; and, WHEREAS, staff limitations require the City to hire a consultant to assist with developing the City's compliance program; and, WHEREAS, the program consists of public education and outreach, illicit discharge elimination, construction site run-off control, post -construction runoff control and treatment, and pollution prevention; and WHEREAS, the stormwater utility funds will be used for this work; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend to authorize the City Manager to execute an agreement with a qualified consultant for the development of a National Pollution Discharge Elimination System Phase 1I program in an amount not to exceed $30,000. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 6h day of February 2023. Attest: Alyssa Rodrigues City Clerk David J. Faber Mayor Approved as to form: Heidi Greenwood City Attorney n� (�' 1 �, ityof port ��fi11N@INO�llo�4 '10wn e n Submitted By: Steve King, PW Director Department: Public Works Agenda Bill AB23-128 Meeting Date: February 6, 2023 Agenda Item: Vlll.c 0 Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 31, 2023 Contact Phone: 360-379-5090 SUBJECT: Resolution 23-015, authorizing the City Manager to execute all agreements necessary to inspect and evaluate existing sewer mains in a total amount not to exceed $45,000. CATEGORY: ❑ Consent ❑ Resolution Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: $45,000 Expenditure Amount: $45,000 Included in Budget? Yes ❑ No 0 Public Hearing (Legislative, unless otherwise noted) 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: The recent collapse of asbestos concrete sewer pipe on Water Street has brought to staff's attention the need to inspect other pipe of a similar age and type for signs of deterioration. The purpose of this inspection is to be proactive in implementing rehabilitation techniques that would be less costly than wholesale pipe replacement. One of the primary ways to rehabilitate sewer pipe is called Cured In Place Pipe lining. A short video at this website illustrates the process of pipe lining. L;UI s„//nassco.oir /iresouirce/cuired iin Ilace ii e echnollo Based on what staff learned from the December 27, 2022, sewer pipe failure, it appears that Hydrogen Sulfide gas has created acidic conditions in some of the City's sewer pipe. Acidic conditions result in corrosion of concrete in asbestos concrete pipe. Staff proposes inspection of approximately 10,000 lineal feet of asbestos concrete sewer pipe that may be subject to corrosive conditions. The city has approximately 40,000 lineal feet of asbestos concrete sewer pipe. As part of the inspection process, the staff is also recommending contracting with RI -12 Engineering to assist in the determination of which pipe rehabilitation technique is appropriate based on the video inspection results. RI -12 Engineering has assisted Poulsbo and Kitsap County with similar asbestos concrete evaluations. If rehabilitation is needed, RI -12 Engineering will assist in securing low interest loan funding from the Public Works Board to assist the City in the cost of the work. In addition, RI -12 Engineering is currently working on the City's General Sewer Plan and thus the results of this work will need to be incorporated into the plan and associated rate study. One clarification to note is that this evaluation and problem is for sewer pipe and not drinking water. The City's drinking water system does have asbestos pipe but is not experiencing any corrosion issues. Testing has demonstrated that our drinking water supply is not impacted by asbestos per EPA standards. Staff recommends amending the budget with the first quarter supplemental to include this work and authorize the City Manager to enter into a contract with a video inspection firm and RI -12 Engineering to assess existing pipe conditions and recommend a rehabilitation technique to apply. These expenses will be covered by fund reserves. ATTACHMENTS: Resolution 23-015 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to adopt Resolution 23-015 authorizing the City Manager to execute all agreements necessary to inspect and evaluate existing sewer mains in an amount not to exceed $45,000. ALTERNATIVES: x❑ Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-015 RESOLUTION NO. 23-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL AGREEMENTS NECESSARY TO INSPECT AND EVALUATE EXISTING SEWER MAINS IN A TOTAL AMOUNT NOT TO EXCEED $45,000 WHEREAS, the asbestos concrete sewer pipe on Water Street collapsed in late 2022; and, WHEREAS, the City repaired the collapsed pipe, and City staff now need to inspect 10,000 linear feet of the asbestos concrete pipe; and, WHEREAS, staff anticipates that the adjoining pipe will require repairs, mostly likely cured in place pipe lining; and WHEREAS, staff anticipates contracting with RH2 Engineering and a video inspection company to determine the best method for repairing the adjoining pipe; and WHEREAS, the 2023 budget does not include funds for this project so staff anticipates a need for a supplemental budget; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend to authorize the City Manager to execute all agreements necessary to prepare for the Water Street sewer repair, including inspection and design, in a total amount not to exceed $45,000. 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