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Home My WebLink About092922 Agenda PacketThis meeting will take place as a hybrid meeting; in person in Council Chambers, or online as a Teams meeting. Please see the meeting information below. This is a stakeholder’s meeting, and the public is welcome to attend. This will also be recorded and posted on the webpage linked here. There will not be time for public comment, but the public can always make comments online at Envision Port Townsend Golf Course and Mountain View Commons | City of Port Townsend Washington (cityofpt.us). Thank you. Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 238 795 844 26 Passcode: AYWrQz Download Teams | Join on the web Or call in (audio only) +1 929-235-8012,,887295868# United States, New York City Phone Conference ID: 887 295 868# Find a local number | Reset PIN Learn More | Meeting options GROUNDSWELL LANDSCAPE ARCHITECTURE | URBAN DESIGN | PLANNING 600 FIRST AVENUE SEATTLE, WA 98104 P: 206.388.2066 WWW.GROUNDSWELL.STUDIO MEETING AGENDA To: Carrie Hite Topic: Stakeholder Kick off Date: 9/29/2022 Location: City Hall Project: PT Golf Course/Mt. View Time: 3:30 – 5:00 p.m. 3:30-3:45 Introductions and Roles 3:45-3:50 Ground Rules 3:50-4:00 Project Objective + Goal 4:00-4:15 Roles and Responsibilities 4:15-4:30 Schedule 4:30-4:55 Decision Making Criteria 4:55-5:00 Next Steps Attendees: Carrie Hite Chris Jones Rebecca Melvin Nia Short Tim Caldwell Matt Tyler Lynn Pierle Dena Odell Wendy Bart Forest Shomer Elisa Welch Rebecca Kimball Cindy Brooks Jennifer James Wilson John Nowak (Teen TBD) Andy Stockton Monica Macguire Sonja Mathews Gabe Van Lelyveld Jim Maupin Devon Buckham Eric Jones Richard Tucker Celeste Dybeck Dana Ward Additional Distribution: CITY OF PORT TOWNSEND GOLF COURSE MT. VIEW COMMONS CONCEPT PLANNING AGENDA 3:30-3:45 INTRODUCTIONS 3:45-3:50 GROUND RULES 3:50-4:00 PROJECT OBJECTIVE + GOALS 4:00-4:15 ROLES + RESPONSIBILITIES 4:15-4:30 SCHEDULE 4:30-4:55 DECISION MAKING CRITERIA 4:55-5:00 NEXT STEPS INTRODUCTIONS STAKEHOLDER GROUP NAME AFFILIATION Tim Caldwell Port Townsend Golf Club Matt Tyler Jefferson County Lynn Pierle Pickleball Club Dena Odell Dog Park Wendy Bart YMCA Forest Shomer Kah Tai Prairie Elisa Welch Intern, Resident Rebecca Kimball PRTTAB Cindy Brooks EDC Jennifer James Wilson | John Nowak School District Andy Stockton Red Cross Monica Macguire Resident/Volunteer Sonja Mathews Foodbank Gabe Van Lelyveld Resident Devon Buckham Resident Eric Jones ReCyclery Richard Tucker Land Trust and Chamber Celeste Dybeck | Dana Ward Jamestown S’Klallam GROUND RULES GROUND RULES •If you're on the phone, stay on mute unless you are speaking •If you're on the phone, place comments in chat box or raise hand before speaking •Be respectful towards one another •This is a Staff Advisory Group Meeting –public comments can be made via the project website PROJECT OBJECTIVE + GOAL PROJECT GOAL PROJECT OBJECTIVE •IN EARLY 2020, A COMMUNITY ENGAGEMENT PROCESS, FOLLOWING THE DEVELOPMENT OF THE PROS PLAN, SHOWED THAT THE COMMUNITY DESIRES TO EXPLORE DIFFERENT USES FOR THE GOLF COURSE PROPERTY OWNED BY THE CITY. •IN NOVEMBER 2020, COUNCIL UNANIMOUSLY DIRECTED STAFF TO ENGAGE THE COMMUNITY TO EXPLORE THE FEASIBILITY OF ALTERNATE USES, INCLUDING CONTINUED USE FOR GOLF. •GIVEN THE PROXIMITY OF THE MOUNTAIN VIEW CAMPUS, IT IS THE CITY’S INTEREST TO EXPLORE COMPLEMENTARY USES AND PLAN FOR THIS SITE AS WELL. PROJECT GOAL PROJECT GOAL •TO BEST SERVE THE COMMUNITY WITH PARKS, RECREATION, AND OPEN SPACE TO IMPROVE THE QUALITY OF LIFE FOR RESIDENTS, FAMILIES, AND YOUTH. ROLES + RESPONSIBILITIES RACI DECISION MAKING RESPONSIBLE -The party responsible to perform the work, to collaborate with others, build consensus and complete the final document or product APPROVE –The Approval Authority. In some cases there will be multiple approving authorities as products move through the process. CONSULT -Stakeholders who have an interest and who provide suggestions, comments, feedback, and recommendations. INFORM -Those parties who need to know, and/or be aware of process, considerations, and decisions. RACI DECISION MAKING RESPONSIBLE -Parks and Design Team APPROVE –City Council CONSULT -Stakeholder and Community INFORM -Stakeholder and Community STAKEHOLDER ROLE •Regular meeting attendance: stakeholder meetings and public meetings. •Listening to what you hear from the community and representing the desire of the wider community in this stakeholder group. •Guiding project team (not decision making) •Sharing your ideas with the Project team and city •Presenting with the project team at Parks Board and City Council meetings •Be a facilitator for break-out groups at larger meetings. •Lead intercept events as needed. SCHEDULE DECISION MAKING CRITERIA DECISION MAKING CRITERIA •(I.E. SUSTAINABILITY) •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ •_________________ NEXT STEPS NEXT STEPS TUESDAY, OCTOBER 18 -STAKEHOLDER MTG. #2 TUESDAY, OCTOBER 25 -PROJECT LAUNCH ON SITE TUESDAY, NOVEMBER 15 -STAKEHOLDER MTG. #3 TUESDAY, NOVEMBER 22 -PARKS + TRAILS COMMISSION MTG. #1 THURSDAY, NOVEMBER 29 -STAKEHOLDER MTG. #4 THANK YOU EXISTING CONDITIONS CRITICAL AREAS