HomeMy WebLinkAbout101122 Agenda PacketE11-1E UBR P"
LIBRARY ADVISORY BOARD MEETING AGENDA
October 11, 2022 1 1:00pm I Pink House
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes
V. Old Business
a. None
VI. New Business
a. Introductions
b. Summer Reading Report
c. Library All Staff Day Report
d. Intellectual Freedom in Public Libraries Overview
VII. Next Scheduled Meeting — December 13, 2022 11:00 p.m. in person
Suggestions: Agenda items:
VIII. Public Comment
IX. Adjourn
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Collection Development and Management Policy
City of Port Townsend Public Library
Purpose
The Collection Development Policy supports the mission, vision and core values of the City of Port
Townsend Public Library (PTPL). It guides the staff in the development and management of the
collection and informs the public of the principles that we follow. This policy will be reviewed on a
periodic basis.
Principles of PTPL Collection Development
• It is the goal of the Library to provide a diverse collection of materials, in a variety of formats
and languages, for all ages, responsive to the needs and interests of the community within our
budgetary and space limitations.
• In order to support an informed public, the collections represent a variety of viewpoints from
diverse sources. Selection of materials by the Library does not indicate an endorsement of the
contents or views expressed in those materials.
• The Library provides open and equal access to library collections to all resident users.
• In selecting materials and electronic media, library staff uses professional resources, judgment,
knowledge and experience
• Staff anticipates and actively reaches out to the community to ascertain the needs and interests
of the public and also considers customer requests for materials.
• We help preserve and share our community's history.
• When possible, the Library purchases some digital collections with consortiums. This includes
the Washington Anytime Library for eBooks and eAudiobooks and the Cooperative Libraries of
the Eastern Olympics (C.L.E.O.) for databases. Consortium level purchasing helps to expand the
collection budget through economies of scale procurement. The Library strives to add digital
collections in conjunction with demand, cost and availability.
• We believe that a high-quality library collection must be kept up-to-date by judicious oversight,
removing outdated and worn-out items, while preserving, and when necessary and possible,
replacing, classics and items of lasting value.
• The Library considers reading, viewing and listening to be individual matters. While any patron is
free to select or reject materials for themselves or their own minor children, the freedom of
other Library patrons to read or inquire will not be restricted. The Library would never presume
to usurp the role of the parent. Only parents and guardians have the right and responsibility to
guide the reading, viewing and listening choices of their own minor children. The Library does
not stand in the place of parents (in loco parentis.)
The Port Townsend Public Library upholds the principles documented in the:
ericarn....II..i.Ibra.r.Y._ ssoda.don's.._II::9_bra_E.Y.._f��.11ll._Ofi.._Ri.g.lhts.
• (Freedom to (Read Statement
....................................................................................................................................
• (Freedom to View Statennent
....................................................................................................................................
• Access to Il..ibrar Resources and Services for (Minors'v
• Codeof�Ethicsof:thet emcanILibr rY
.._.__..._.._i.i.....i._ sspgii.a.tiiQ.in
• Core alpes._a�:F...lLibrVi
�ria_rnshi.p._S����.im .in.�,
Responsibility
This policy is periodically reviewed and revised by the library staff with the advice and recommendations
of the Library Advisory Board, and approved by the Port Townsend City Council. The Library Director
and his/her designees is responsible for collection development and management.
On a day-to-day basis, the policy is administered by the Library Managers, and implemented by the
professional staff. The professional staff selects and maintains materials in areas assigned to them by
their supervisors.
Selection of Materials
The Library emphasizes breadth over depth, unabridged over abridged, and general treatments over
specialized, scholarly and professional treatments.
Because technologies for sound, image, and electronic delivery of information continue to evolve, the
Library will monitor and evaluate new formats, implementing them when appropriate and discarding
obsolete formats when necessary.
There is no single set of criteria that can be applied in all cases. Some resources may be judged based on
their artistic merit or scholarship while others are judged based on the recreational interests of the
community. The criteria for judging fiction, nonfiction, and electronic media will vary. Materials are
judged as a whole rather than on particular passages.
Library's general collection criteria are as follows:
• Representation of diverse points of view
• Currency, timeliness and accuracy of the material
• Present and potential relevance to the community
• Public demand (historical, current, and anticipated)
• Relation to the existing collection
• Suitability of physical form for library use
• Suitability of subject and style for the intended audience
• Receipt or nomination for major awards or prizes
• Positive professional reviews
• Value of the resource in relation to cost
• Limitations of shelving space and budget to purchase
• Ease of availability in -print, available through regular vendors
Collection Maintenance
The Library's material selectors are responsible for decisions regarding weeding, repair, and
replacement in their area of the collection. Proper maintenance of the collection provides our users with
what they need and expect: useful, current materials in good physical condition.
Criteria used in evaluating whether an item should be removed from the collection include:
• Accuracy
• Physical condition
• Obsolescence in format or content
• Current and potential use
• Completeness (sets)
• Unique reference value
• Availability of similar materials
• Historical value
Northwest Maritime Collection
The Port Townsend Public Library's Northwest Maritime Collection was established in 1993 through a
grant from the Washington State Library. The collection is designed to serve the diverse maritime
interests of the Port Townsend community by supporting the practical and recreational needs of the
marine trades and the boating public. Material selection and collection maintenance will follow the
general practices of the library's collection development policies.
Local Authors
Local authors are defined as writers who currently reside or have spent a significant part of their lives in
Port Townsend or the adjacent towns. Pending evaluation, the Library may accept one donated copy of
a local author's work and place it in the Local Author section if it is an Adult book or in the appropriate
Youth or Teen collection, if it is a Youth or Teen book. All donated works are subject to the same criteria
for removal as other materials. Items requested by the author to be purchased by the Library are
subject to the same collection development criteria as any other work. If an item is considered relevant
to local history or local maritime, it may be placed with either the Local History or Northwest Maritime
Collection instead of the Local Author Collection.
Unusual Items Collection
The Library collects and circulates physical materials other than books and media. This includes, but is
not limited to, craft kits, computers and technology, maps and outdoor recreation equipment and
musical instruments. The purpose of the Unusual Items Collection is to provide patrons access to
materials that are experiential in nature and or not commonly owned. Collection space is limited so
items are generally small and self-contained. Material selection and collection maintenance will follow
the general practices of the library's collection development policies.
Request for Library Materials
Patrons may make requests, and the Library will consider either borrowing the item from another library
(Interlibrary Loan) or purchasing the item for the collection. Some items may not be available. Requests
that are purchased are subject to the same collection development criteria as any other work.
"Gifts" Donated Items
The Library welcomes donations of books and other materials and accepts monetary contributions
toward the purchase of materials. The Library reserves the right to decide the disposition of all gifts
received. Gifts added to the Library's collection become the property of the PTPL and will be placed
where most appropriate. Material not added to the Library's collection may be sold by the Friends of the
Port Townsend Library. The proceeds from material sales are used by the Friends to support our
mission. Material selection and collection maintenance will follow the general practices of the library's
collection development policies.
Interlibrary Loan Guidelines
Through interlibrary loan, the library provides patrons with access to information and materials that are
not available in our library. Some guidelines for the use of ILL:
2. Patrons are limited to 2 active interlibrary loan requests at one time.
3. Patrons must have below $25 in fines to borrow an item.
4. No renewals.
5. Items may be considered for purchase by our library rather than borrowed.
6. Some libraries have items in reserve collections that cannot be borrowed.
7. Use of the ILL service is a privilege extended to PTL resident/non-resident card holders. ILL is not
available for visitor cards. It is the patron's responsibility to make sure that borrowed items are returned
to the Port Townsend Public Library on time and in good condition so that our library can remain in good
standing with other network libraries. If the ILL service is abused, patron's access to this service may be
denied.
Policy for Request for Withdrawal or Addition of Library Materials
The Library believes in information for all and does not practice censorship. Patrons may submit a
Request for Reconsideration of Library Material form for material that he/she considers objectionable. A
procedure is in place for handling such requests.
A patron who objects to the presence or absence of any book or other item in the Library's collection
may file a formal complaint or a request for either removal or addition. Forms for this purpose are
available at the Service Desk. The request is processed as follows:
1. A patron fills out the "Request for Withdrawal or Addition of Library Materials" form and gives it to a
Library staff member.
2. The form is routed to the Librarian responsible for that particular area of the collection. The Librarian
checks the reviews on which the purchase decision was made, consults with either the Head of the
Adult/Technical Services department or the Head of the Youth Services department, and drafts a
response to the patron. The Library Director reviews the draft and sends a letter to the patron giving
reasons for the purchase decision and outlining what action will be taken. The Librarian will respond
within reason within thirty days.
3. If the Manager's response is not acceptable to the patron, the patron may appeal to the Library
Director. The Library Director will hold an informal meeting to review all relevant correspondence, book
reviews, etc., and hear both the complainant's side and the Manager's side of the issue.
4. The Library Director will make the final decision as to whether the material is to be withdrawn or
added and communicate said decision within a reasonable timeframe.
Cited American Library Association Documents
' "Library Bill of Rights", American Library Association, June 30, 2006.
http://www.ala.org/advocacy/intfreedom/librarybill (Accessed December 5, 2017)
Document ID: 669fd6a3-8939-3e54-7577-996aOa3f8952
" "The Freedom to Read Statement", American Library Association, July 26, 2006.
http://www.ala.org/advocacy/intfreedom/freedomreadstatement (Accessed December 5, 2017)
Document ID: aaac95d4-2988-0024-6573-10a5ce6b21b2
"' "Freedom to View Statement", American Library Association, May 29, 2007.
http://www.ala.org/advocacy/intfreedom/freedomviewstatement (Accessed December 5, 2017)
Document ID: 95444382-9c6c-e904-0962-be3aa96cdb5a
" "Access to Library Resources and Services for Minors", American Library Association, July 26, 2006.
http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/access-library-resources-for-minors
(Accessed December 5, 2017)
Document ID: 65e2fO33-21cO-d724-f166-6a6defOdcd4e
"Professional Ethics", American Library Association, January 22, 2008.
http://www.ala.org/tools/ethics (Accessed December 5, 2017)
` "Core Values of Librarianship", American Library Association, July 26, 2006.
http://www.ala.org/advocacy/intfreedom/corevalues (Accessed December 5, 2017)
Document ID: 33390955-19bO-2164-9dOd-07dfe5ec504e
Gender Queer,
By Maia Kobabe
REAS,,QNS" BMVWd,
and
LCOTC)LAi content
and becau,se it was
Sexw'111Y (rXphcit
iml a g ("�S
True Diairy of a
Part -Time Indian
By Sherman AleAe
REASONS,: Bannf.ml
and chaRenged for
profzmity, sexual
and us*
of a derogatory
terf%
W 71 "1
By Jonathan F-0son
R'rASQ`NIj' 6,11-11101r1
and ctmlleln,�'.;ed for
LGPMXA- content,
and because it was
c,onsid(,-�,red to be
SV XUDJI)U'Xj'JflCII
Me and Earl
and the
Dying Girl
By Jesse Andrews
REASONS; Banned
cA,midlenged beGA610
it w�.'�s c onsidered
s-exually expificit avid
degrac,fing to moornen
elm
The American Library Ass ciitition tracko,d
729 challenges to library, school, and
university matedals and services in 2021.
Of the 1,597 lbooks fhat wero
chaflenged or banned in, 202.1, here are the
top 10 most chalien ge&
All Boys
Aren't Blue
By George
M. Johnson
REASDNSinn
arid ct,iallenged
for LGB"ralA+
corRtent, piroG.iriiLy,
and bc?cause it was
consktered to Oe
sem"Aally explic"it
Tom MoIrNSOU
The Sluest Eye
By Ton! Morrison
AEASOINS Banned
and challeng("."d
bec.ztjs(a it depi,cts
child soxival abww
and was consliciered
sexually oxpflcit
C)FFJCE FOR
tnt0lecitual Frtt-&,nn,
Out of
Darkness
By Ash toy
Hope Perez
RZASONR Ranned,
arld
restricted for
ckol.,)ictioris of abuse
and bec.ausc',� it was
can,,,0denad to be
sexually rxj'-rflcil:
"Iffmirl M -IXC=.
By Ainglie Thomas
Rr-�A50NS'.' BagM47,Cj
and ca` ailengcn] for
pro(anity, wotence,
and A was, thougl"rt
to g.)rornote ananti-
pokee rn,essage arid
Indoctlinatrion of a
S000,1gencAa
PEASONS: 13kil"ItIeCA,
cballcngcd
ruflocated, and
restricted Jor
gw.ovicirg sexa,W
education and
LGB-I'C)IA+ coniteril:
By Sins in Kuklin
REASON& Banned
and ckmllerigtd R'n,
LGBTDIA � coritent
and because il was
com0dered to be
sexually explicit