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HomeMy WebLinkAbout020822 Packet LIBRARY ADVISORY BOARD MEETING AGENDA February 8, 2022 | 1:00pm | Online ****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts with the public required by the Open Public Meetings Act and the Public Records Act. The May 29, 2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in-person meetings are allowed. Council will be participating by teleconference**** Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com enter the 9 digit Webinar ID 225-540-899 or listen by phone only (listening mode only) United States: +1 (415) 655-0060 access code: 448-180-272# Local Dial In – (360) 390-5064 access code: 448-180-272# I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes V. Old Business a. 2022 LAB Workplan Discussion VI. New Business a. Electing a Chair and Vice Chair for 2022 b. Community Read 2022 c. Arts Commission and the Poet Laureate d. Intellectual freedom webinar discussion e. San Juan Art Policy VII. Next Scheduled Meeting – April 12, 2022 | 1:00 p.m. ONLINE a. Suggestions: Agenda items: 2021 end of the year statistics and reports, 2021 customer satisfaction reports, draft art policy VIII. Public Comment IX. Adjourn LIBRARY ADVISORY BOARD MEETING NOTES Regular Meeting DATE: August 10, 2021 START TIME: LOCATION: Online MEMBERS PRESENT: Kathy Ryan, Ann Raymond, Ellie Mathews, Jacqueline Mention, Owen Fairbanks (Council Liaison) MEMBERS ABSENT: None STAFF PRESENT: Library Manager Keith Darrock, Deputy City Clerk Haylie Clement AGENDA ITEM ACTION V Approval of Minutes Approved VI Old Business: a. Recruitment VII New Business: a. Reopening Updates b. Summer Reading Program Update c. 2022 Workplan Discussion A) Suggestions of options for recruiting new members – members writing a summary of what its like to be a member. This would go to Melody to look over and present. Kathy referenced the ALA group, United for Library as a source for how to recruit members or for other information for the board. Kathy also suggested reaching out the JCARF (Jefferson County Anti-Racist Fund) to see if they have member suggestions. B) Keith provided an update on library hours and operations, including an update on how Summer Reading went. C) Owen mention the new Culture & Society committee and if that would impact the workplan process. Public Comment: None Next Scheduled Meeting agenda ideas: October 12, 2021 from 1pm-3pm online or in-person TBD Workplan updates and more on recruitment of new members. Adjourn: 1:43 p.m. LIBRARY ADVISORY BOARD MEETING NOTES Regular Meeting DATE: October 12, 2021 START TIME: n/a LOCATION: Online MEETING CANCLED DUE TO THE LTAC MEETING BEING SCHEDULED AT THE SAME TIME ON GOTO MEETING MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: AGENDA ITEM ACTION V Approval of Minutes VI Old Business: VII New Business: Public Comment: Next Scheduled Meeting agenda ideas: Adjourn: LIBRARY ADVISORY BOARD MEETING NOTES Regular Meeting DATE: December 14, 2021 START TIME: 1:09pm LOCATION: Online MEMBERS PRESENT: Ellie Mathews, Jacqueline Mention, Owen Fairbanks (Council Liaison) DID NOT HAVE A QUAROM SO NOT ACTION WAS TAKEN MEMBERS ABSENT: Ann Raymond, Kathy Ryan STAFF PRESENT: Library Director Melody Sky Weaver, Deputy City Clerk Haylie Clement AGENDA ITEM ACTION V Approval of Minutes Not Approved due to lack of quorum VI Old Business: a. Recruitment VII New Business: a. City Attorney Heidi Greenwood’s Overview of Advisory Board Workplans b. 2022 LAB Workplan Discussion c. Library Director Updates d. Library advocacy and intellectual freedom Meeting was informational only without any actions taken. A) LAB in Culture and Society Committee B) Discussed workplan supporting the Library’s Strategic Plan, updating and creating library policies, and learning more about library advocacy work. C) Overview of library operations, programming, and staffing updates D) Discussed the need for training in intellectual freedom Public Comment: None Next Scheduled Meeting agenda ideas: February 8, 2022 from 1pm-3pm online Workplan updates and more on recruitment of new members. Adjourn: 1:42pm 1:43 p.m. Advisory Body Work Plan TASK START END KEY METRICS BUDGET IMPLICATIONS January February March April May June July August September October November December Library Work Plan Item: Support the library's strategic plan 1/1/22 12/31/22 Refer to attached plan None Review and discuss Review and discuss Review and discuss Review and discuss Review and discuss Review and discuss plan support plan support plan support plan support plan support plan support Library Work Plan Item: Review exisitng library policies and advise on new library policies 1/1/22 12/31/22 Review a policy each meeting none Policy advising Policy advising Policy advising Policy advising Policy advising Policy advising Council approval of new and revised policies Library Work Plan Item: Library advocacy and intellectual freedom training 1/1/22 12/31/22 Participation in virtual and in person trainigs $1500 out of the library's trianing budget Watch two webinars Possible guest speaker at meeting Library All Staff Day Training 9-28-22 Library Work Plan Item:Review 2021 stats &review monthly stats review monthly stats review monthly stats review monthly stats Review monthly statistics and reports 1/1/22 12/31/22 LAB members understanding of reports none reports and reports and reports and reports and reports Review year in statstics and customer satifaction survey and trends review monthly stats advise on annual survey advice on yearly survey and reports Library Work Plan Item: Library Work Plan Item: K E Y M I L E S T O N E S Port Townsend Public Library Strategic Plan 2021-2025 Updated for 2022 The Port Townsend Public Library is dedicated to: Uplifting our community through reading, learning, connection, and creativity. And ensuring A thriving community for all. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 Acknowledgments City Council Pamela Adams David Faber Amy Howard Monica MickHager Owen Rowe Michelle Sandoval Ariel Speser Library Advisory Board Robert Gray Savannah Hensel Ellie Mathews Jacqueline Mention Ann Raymond Kathy Ryan Owen Rowe, Council Liaison Sidonie Wilson (Chair) Other Departments John Mauro, City Manager Kelly Graves, Executive Assistant Library Supporters Friends of the Port Townsend Library Port Townsend Public Library Foundation Consultants BERK Consulting Library Department Melody Sky Eisler, Library Director Keith Darrock, Library Manager Hilary Verheggen, Library Manager Chloe Vogel, Library Associate Kathi Johnson, Library Assistant Shilah Gould, Library Assistant Nancy Grant, Library Assistant Erin Fenton, Library Page Jon Kasper, Library Page Karen Bezanson, Library Substitute Mary Coté, Library Substitute Mary Flick, Library Substitute Helen Tadeo, Library Substitute Library Strategic Planning Committee John Capps, Library Foundation Keith Darrock, Library Manager Michael D’Alessandro, Northwind Arts Center Melody Sky Eisler, Library Director Nora Mitchell, City Finance Director Tamara Meredith, Jefferson County Library Ann Raymond, Library Advisory Board Sarah Rubenstein, Port Townsend School District Deborah Vanderbilt, Friends of the Library Joy Wentzel, Port Townsend School District Sidonie Wilson, Library Advisory Board Special Thanks A special thank you to the numerous Port Townsend community members and stakeholder agencies who provided their time and thoughtful ideas to help the City create this Library Strategic Plan in 2020. For More Information For more information on the partner organizations and terminology referenced in this document, please see the Library’s website: ptpubliclibrary.org. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 1 PLANNING CONTEXT IN 2020 The Port Townsend Public Library (PTPL) is truly Port Townsend’s library. Its staff, collections, programs, historic Carnegie and Charles Pink House buildings are custom tailored for the unique community it serves. Port Townsend values its small town feel and sense of a community; loves the arts, creativity, history, and the sea; supports learning at all ages; and has an economy based on tourism and, increasingly, local self-reliance. This Strategic Plan gives us direction for how to continue to be the best library for Port Townsend over the coming five years. Just as PTPL is shaped by its community, this plan is shaped by the particular time we are in. As this plan is written, we are in the midst of a major public health crisis, on the slow path to recovery. Financial challenges that were already affecting the City of Port Townsend have been exacerbated, inspiring Engage PT, a community-wide conversation about how to focus a constrained City budget, and encourage public participation in Citywide initiatives. Public attention is focused on tackling systemic racism and climate change; promoting social, economic, and environmental justice, and providing equitable access to resources for all community members. We are grateful for our assets and mindful of our constraints. PTPL is fortunate to have the support of the community, expressed both in recent engagement activities and in the passage of a levy lid lift in 2008 that created a dedicated source for library operations. As generous as this is, this funding is constrained in two significant ways. The revenues it generates does not increase with inflation and so the library’s purchasing power is eroding over time. Currently all levy funds are necessary to fund library operations and there are questions about whether the levy can be used to fund capital improvements. Further programmatic outreach or any increased services will be dependent on staffing and service models. Currently, the library is at maximum capacity for maintaining day-to-day operations, which leaves offerings status quo for now. Given the economic hardships faced by community members and the City overall, we will not ask for additional public operating support during the five years covered by this plan. We will live within our means and work with the City, our Friends and Foundation, and other partners to manage existing resources and leverage creative funding opportunities. “Waterfront with Kayak” photo credit Ashley Courter. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 2 PLAN STRUCTURE AND FRAMEWORK FOR IMPLEMENTATION In the midst of current challenges, we remain hopeful. This Strategic Plan is calibrated to be both pragmatic, grounded in short-term realities, and aspirational, looking beyond current constraints. Engagement activities conducted as a part of this planning process captured what is most important to community members: our collections, staff, and space. We also heard a desire for more: more community connections; more programs and resources beyond the walls of the library; and more of a focus on what makes Port Townsend, and Port Townsend Public Library, unique. This Strategic Plan names the Library’s Vision, Mission, Core Services, and Assets and Resources. We will stay true to these, leveraging them to advance four Strategic Initiatives designed to strengthen our ability to serve the Port Townsend community. These elements are durable and will guide us through 2025 and perhaps beyond. Each year, in concert with annual reviews on a citywide basis, we will use this guidance to identify current special projects, with related ideas for the future indicating where we may go in subsequent years. In an annual cycle, Library staff will work with the Library Advisory Board, City leadership, and our partners to reflect on our progress and establish priorities and our budget for the coming year. Annually the staff will identify meaningful measures by which to track deliverables, outcomes, and build success. Carnegie Library illustration by Diane Mayers. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 3 OUR VISION AND MISSION We share the City of Port Townsend’s Vision of: A thriving with access to resources for learning, relaxing, and expressing creativity. community founded on our ability to connect to one another, by design and by accident, in person and online. for all. includes full access for everyone, without barriers. The individuals and organizations of the Port Townsend community must work together to achieve this Vision, each according to their ability, focus, and resources. For its part: The Library’s Mission is: Uplifting our community through reading, learning, connection, and creativity. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 4 OUR STRATEGY We will prioritize the delivery of the Library’s Core Services: Collections, Programs and Events, Staff Expertise, and Access to Technology. Our community relies on us for these services, by providing spaces to house collections, offering friendly and expert customer service, hosting programs and events, and creating opportunities for connection, and we will deliver. We will steward our assets and resources, including our financial resources and beautiful Carnegie building. We will amplify our impact through partnerships with our Friends, Foundation, Cooperative Libraries of the Eastern Olympics (CLEO), and local and regional organizations. Our community desires more than we can provide on our own, so these relationships are essential to achieving our Mission. We will use our Core Services, partnerships, assets, and resources to continue to advance four Strategic Initiatives designed to help us be the best possible library for the Port Townsend community: Increase equitable access to library offerings to serve all Port Townsend residents and visitors according to their needs, interests, and abilities. Build community as a trusted convener and connector, both within and beyond library walls. Help our Port Townsend community learn, do, create, and share. Make efficient and effective use of local and regional resources. Tactics for implementing these Initiatives in 2021, as well as some ideas for the future are presented on the following pages. Initial Measures of Success are listed for 2021, with the expectation that these will evolve over time to include specified targets and a mix of outputs and outcomes. As noted on the pages that follow, 2021 will serve to establish a baseline and methods of gathering ongoing measurement data. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 5 STRATEGIC INITIATIVES 1. Increase equitable access to library offerings to serve all Port Townsend residents and visitors according to their needs, interests, and abilities. In 2022 Measures of Success Explore options for enhancing and expanding our collections, including strategies to improve easy access to digital resources and make creative use of Library and public spaces to house programs and collections with a focus on EDI. Work to get circulation statistics back to at least half of 2019 numbers. Raise awareness of what we have to offer, where we have limitations, and where we can connect to partner resources. Develop a creative method for identifying resources and programs that are provided by PTPL, including those provided through partnership with others. Evaluate current services such as: staff development; access to technology, ADA; Books on Wheels, to establish a baseline. Items in our collection. Total circulation and circulation statistics over time. Percent of the Port Townsend community who are active library card users. Percent of respondents to the customer satisfaction survey expressing satisfaction with Library collections. Ideas for 2023-2025 and Beyond Engage underserved populations and neighborhoods in the community and identify their needs and desires for library services. Build on what we’ve learned about new user desires and continue to balance traditional services with ideas for drawing in new patrons. Initiate community conversations to continually connect with the community and promote library services. Explore options for pop-up library services and convenient pick up and drop off locations. Create a Services Improvement and Efficiencies Plan from the established baselines in 2021. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 6 Left: Sing-A-Ling with Keeth Apgar at the Library, photo credit Hilary Verheggen. Right: Community Read 2018 with Leif Whittaker at Port Townsend High School, photo credit Leif Whittaker and Freya Fennwood. 2. Build community as a trusted convener and connector, both within and beyond Library walls. In 2022 Measures of Success Work to build in-person programming back to at least half of 2019 levels pre-pandemic of offerings. Plan Community read with an EDI focus Plan Summer Reading with an EDI focus Explore hybrid programming options for in-person/online. Facilitate access to physical and virtual meeting spaces. Work with the Friends and Foundation to secure stakeholder advocacy and financial support for programs and outreach. Number of events held in the Library and elsewhere in the community. Attendance at and increased demand for programs. Positive feedback from event participants gathered through a simple immediate feedback tool. Percent of respondents to the customer satisfaction survey expressing overall satisfaction with the Library. Ideas for 2023-2025 and Beyond Extend library programs into the community. Evaluate library programs and outreach activities to identify equity and access challenges. Use this baseline assessment to inform a future Program & Outreach Plan. Develop an annual Program & Outreach Plan, including more developed Measures of Success with a focus on equity, diversity, and inclusion. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 7 3. Help our Port Townsend community learn, do, create, and share. In 2022 Measures of Success Map and formalize our partnerships to leverage community resources. Build on existing collaboration with the Port Townsend School District in the COVID/post-COVID reality through programs like “Lunch at Your Library” and supporting their place-based learning. Continue creative services like “Take and Make Bags,” “Grab Bags,” and the “Unusual Items to Check Out” collection. Number of active partnerships. Number of programs and events delivered by the Library and its partners. Attendance at and increased demand for creative programs. Percent of respondents to the customer satisfaction survey expressing satisfaction with Library programs and events. Positive feedback from event participants gathered through a simple immediate feedback tool. Increased demand for relevant programs and events. Ideas for 2023-2025 and Beyond Showcase local creative works in partnership with other community organizations. Offer local history and tell local stories in our collections in partnership with local organizations. Feature more indigenous history, stories, and programs in partnership with local Tribes. Circulate tools, technology, and other means to do, create, and share. Left: Git-Hoan Dancers at Jefferson County Library, photo credit Russ Stamp. Right: Children’s Choir at the library, photo credit Phina Pippia. Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 8 4. Make efficient and effective use of local and regional resources. In 2022 Measures of Success Serve as a hub for Engage PT and other current City initiatives. Including, Learn Your City program series. Plan Library All Staff Day 2022 in-person with EDI focus. Assemble and prioritize the Library’s maintenance and capital improvement needs with Parks & Facilities Manager. Collaborate with the Friends and Foundation to prioritize resources for capital needs and collections in line with community priorities. Interlibrary circulation statistics within CLEO. Percent of respondents to the customer satisfaction survey agreeing that the Library is a good steward of public resources. Percent of respondents to the customer satisfaction survey expressing overall satisfaction with the Library. Increased Friends and Foundation resources for collections and programs. Ideas for 2023-2025 and Beyond Invest in staff development to meet evolving service needs aligned with this Strategic Plan. Work with the City to establish a plan to address long-term capital needs and aging physical infrastructure. Explore funding for historical preservations and capital improvements. Research long-term options for establishing a sustainable operating budget aligned with community expectations. Explore long-term options for establishing sustainable funding for the City’s maintenance and capital improvements to the Library and Pink House. Engage PT is a yearly campaign – a clear, coordinated, and consolidated approach to community-led, integrated decision-making. RELATED SPECIAL EVENTS (All Events Free!) Check the Library’s website for specific links to online programs at ptpubliclibrary.org, under Programs/Community Read. Movie Kickoff: PTFF Presents Boy, written and directed by Taika Waititi March 1–8 Virtual Screening Room On Demand Screen the movie for free March 1st–March 8th through the Port Townsend Film Festival’s online platform, www.ptfilmfest.com. A coming-of-age story filled with magical realism. Free Screening of Boy at the Rose Theatre March 5 (Saturday) Rose Theatre 1 pm Watch Boy live at the Rose Theatre. Pick up free tickets at the Library or www.ptfilmfest.com. Tickets are limited. Northwind Art – Stand Tall and Reach Deep: Creative Book Covers for Wishtree March 1–31 Port Townsend Public Library See Library hours below Max Grover’s painting class reimagined the cover art for Wishtree, which are on display at the Library. StoryWalk A Year Around the Great Oak for Kids and their Families March 1–31 Kah Tai Lagoon Anytime during daylight A fun outdoor adventure for the whole family. Walk and read Gerda Muller’s beautiful tribute to a great oak tree and the seasons. Starts at Landes Street entrance. Make a Wish Tree March 1–31 Port Townsend Public Library Come to the Library to make a wish for our own wishtree. Book Lovers’ Café Online March 7 (Monday) Online via Zoom 2 pm Join the Library’s Book Club for a group discussion of The House in the Cerulean Sea with Library Director Melody Sky Weaver. Meet the Author: Katherine Applegate Online March 17 (Thursday) Online via Zoom 6:30 pm Join Katherine Applegate for a presentation and reading. Some Questions About Trees Storytime March 22 (Tuesday) Online via Zoom 10:30 am Special virtual storytime with author Toni Yuly. For kids 0–6. Community Book Discussion Online March 24 (Thursday) Online via Zoom 7 pm Grab a curbside meal from your favorite local restaurant and join the book club discussion of The House in the Cerulean Sea with Kimberley Gorman, Executive Director of Jumping Mouse. Meet the Author: TJ Klune Online March 31 (Thursday) Online via Zoom 6:30 pm Join TJ Klune for a presentation and reading. FOR ADULTS AND TEENS The House in the Cerulean Sea by TJ Klune “It’s a witty, wholesome fantasy that’s likely to cause heart-swelling.” – The Washington Post FOR CHILDREN Wishtree by Katherine Applegate “A deceptively simple, tender tale in which respect, resilience, and hope triumph.” – Kirkus Review Books can be purchased at Imprint Books LIBRARY HOURS: Tue.–Thur. 10 am–7 pm Fri. & Sat. 10 am–5 pm Sun. 1–5 pm Mon. Closed 2022 THE COMMUNITY READ PROGRAM & HOW IT WORKS The City of Port Townsend has proclaimed March as the official “Reading Month.” Community Read is designed to promote closer ties among community members through the shared experience of reading, sharing and discussing the same book and ideas related to topics raised by the book. • A limited number of free copies of the book will be available at the Port Townsend Public Library on a first-come, first-served basis. Additional copies will be available at the Library on two-week loans, or you may purchase a copy at Imprint Bookstore. • Read the book, then pass it on to others. • Prepare for a discussion about the book with your own book group or join in with other book clubs. A brochure with discussion issues and questions is available at the Library. • Attend the many related, mostly online, events during the month of March. ALL EVENTS ARE FREE!!! For more information: (360) 385-3181www.ptpubliclibrary.org Author Profiles TJ KLUNE is the New York Times and USA Today bestselling, Lambda Literary Award-winning author of The House in the Cerulean Sea, The Extraordinaries, and more. Being queer himself, Klune believes it’s important – now more than ever – to have accurate, positive queer representation in stories. He lives in Fredericksburg, Virginia. Visit online at www.tjklunebooks.com. KATHERINE APPLEGATE is the author of several best-selling young adult series, including Animorphs and Roscoe Riley Rules. Home of the Brave, her first standalone novel, received the SCBWI 2008 Golden Kite Award for Best Fiction and the Bank Street 2008 Josette Frank Award. She won the John Newbery Medal in 2013. She lives with her family in Irvine, California. Visit online at www.wishtreebook.com. Book for Adults and Teens: The House in the Cerulean Sea by TJ Klune A magical island. A dangerous task. A burning secret. Linus Baker is a by-the-book caseworker in the Department in Charge of Magical Youth. He’s tasked with determining whether six dangerous magical children are likely to bring about the end of the world. Arthur Parnassus is the master of the orphanage. He would do anything to keep the children safe, even if it means the world will burn. And his secrets will come to light. The House in the Cerulean Sea is an enchanting love story, masterfully told, about the profound experience of discovering an unlikely family in an unexpected place – and realizing that family is yours. Book for Children: Wishtree by Katherine Applegate The New York Times bestselling story of kindness, friendship, and hope. Trees can’t tell jokes, but they can certainly tell stories… Red is an oak tree who is many rings old. Red is the neighborhood “wishtree” – people write their wishes on pieces of cloth and tie them to Red’s branches. Along with a crow named Bongo and other animals who seek refuge in Red’s hollows, this wishtree watches over the neighborhood. You might say Red has seen it all. Until a new family moves in. Not everyone is welcoming, and Red’s experience as a wishtree is more important than ever. Funny, deep, warm, and nuanced, this is Applegate at her very best – writing from the heart, and from a completely unexpected point of view. This year’s Community Read is mostly online to keep our community safe and connected. The Library’s website offers live online events and some self-paced activities. All the information for how to access the programs are on the Library’s website under Programs/Community Read. ptpubliclibrary.org Port Townsend Reads … a community coming together through reading SPONSORS: Friends of the Port Townsend Library, The Port Townsend Public Library Foundation, and our community partners: Port Townsend Film Festival, Imprint Books, Port Townsend School District, Port Townsend Jefferson County Leader, Peninsula Daily News, Northwind Art, Rose Theatre, and KPTZ 91.9 FM. San Juan Island Library 5.4 Art Policy The San Juan Island Library District believes that the display of artwork in the building enhances the Library environment for patrons. Therefore, to the extent that space is available, the Library encourages the exhibition of artwork which is of local and regional interest, and/or which enhances and complements the Library’s other collections. 5.4.1 Acquisition of art Except in extraordinary circumstances, the San Juan Island Library District does not include monies in its annual budgets for the purchase of art works. However, consistent with its general art policy (section 5.4), the Library does encourage the loan of artworks for temporary or longer term display, and in some cases (section 5.4.5) accepts gifts of art to add to its small permanent collection. 5.4.2 Composition of art committee To aid in the implementation of this Policy 5.4, the Board authorizes the Director to appoint an Art Committee consisting of three to five persons, the members of which shall serve at the pleasure of the Director. Generally, committee members shall have experience in the field of art, but the committee may additionally include members of the Board of Trustees, or Friends of the Library. 5.4.3 Responsibilities of art committee A. To recommend, develop, and implement temporary and permanent exhibits of art in the Library building...subject to the approval of the Director, and consistent with the objectives of the Library’s Art Policy (section 5.4 above), and its Policy on Exhibits (section 5.3 above). B. To review works of art offered to the Library as gifts, and to recommend to the Board whether the Library should accept them. Appeals of the committee’s decision may be made to the Board. The criteria the Committee will use in this review are listed in Section 5.4.4 below. C. To advise the Library Director on physical placement of art within the Library building (individual pieces, and exhibitions of multiple items). Final approval rests with the Director. D. To report at least twice yearly to the Board on the past 6 months’ activities (including for example, significant acquisitions, both loans and gifts, and exhibits) and the outlook for the next 6 months. 5.4.4 Criteria for Selection of works of art, including gifts In addition to ensuring that the art under consideration for display is consistent with the Library’s general Policy on Art (section 5.4), the Art Committee shall consider the following criteria when determining whether to recommend to the Director and/or Board that artwork/s be displayed in, and/or acquired for the Library: A. Quality: the inherent artistic quality of the work is of highest priority B. Media: all visual art forms may be considered, subject to the limitations of the Library’s display space C. Style and nature: the art work should be appropriate in scale, material, form and content to the Library’s physical space, its audience (Library patrons), and its other collections. D. Architectural design: the ability of a particular piece of art to enhance the interior aesthetics of the library’s public spaces may be considered E. Other: special circumstances may apply, as described by the committee where applicable 5.4.5 Gifts of and disposition of art A. Upon recommendation by the Art Committee, the Board may choose to accept donated works of art. Once accepted by the Board, the donated art becomes the property of the San Juan Island Library District, which has sole authority thereafter re. its location, retention, and disposition. B. Determining the value of the donated art is the responsibility of the donor. The San Juan Island Library District does not arrange, nor pay for, appraisals. C. The Library shall prepare a Gift Acceptance form which outlines the above provisions, for signature by the donor and the President of the San Juan Island Library District Board of Trustees. D. Disposition of gifts of art which are determined to no longer serve the objectives of the Library’s general Policy on Art, will be with the approval of the Board of Trustees. 5.4.6 Other administrative policies A. The Library does not insure art work on loan for display, and assumes no liability in case of theft, damage, or loss. The Director shall prepare a ‘hold-harmless’ agreement, which shall be signed by each exhibitor (before his/her art works are displayed in the Library). B. Art exhibits shall be administered consistent with the Library’s general policy on Exhibits (section 5.3 above) C. It is the responsibility of the art committee to create publicity about art exhibits in the Library, including press releases to local media, calendars, and brochures. 5.4.7 Citizen input A patron questioning the display of an artwork in the Library is free to bring his/her concern to the Library Director. If the patron wishes to file a formal complaint, the procedure outlined in section 3.1.7.