HomeMy WebLinkAbout121421 Packet
LIBRARY ADVISORY BOARD MEETING AGENDA
December 14, 2021| 1:00pm | Online
****The State of Emergency declared by Governor Inslee temporarily prohibits in-person
contacts with the public required by the Open Public Meetings Act and the Public Records Act.
The May 29, 2020 Public Health Order by Jefferson County Health Officer Thomas Locke also
states no in-person meetings are allowed. Council will be participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com
enter the 9 digit Webinar ID 225-540-899 or listen by phone only (listening mode only) United
States: +1 (415) 655-0060 access code: 448-180-272#
Local Dial In – (360) 390-5064 access code: 448-180-272#
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes
V. Old Business
a. Recruitment
VI. New Business
a. City Attorney Heidi Greenwood’s Overview of Advisory Board Workplans
b. 2022 LAB Workplan Discussion
c. Library Director Updates
d. Library advocacy and intellectual freedom
VII. Next Scheduled Meeting – February 8, 2022 | 1:00 p.m. ONLINE
a. Agenda items
VIII. Public Comment
IX. Adjourn
LIBRARY ADVISORY BOARD MEETING NOTES
Regular Meeting
DATE: August 10, 2021 START TIME: LOCATION: Online
MEMBERS PRESENT: Kathy Ryan, Ann Raymond, Ellie Mathews, Jacqueline Mention, Owen Fairbanks (Council Liaison)
MEMBERS ABSENT: None
STAFF PRESENT: Library Manager Keith Darrock, Deputy City Clerk Haylie Clement
AGENDA ITEM ACTION
V Approval of Minutes Approved
VI Old Business:
a. Recruitment
VII New Business:
a. Reopening Updates
b. Summer Reading Program Update
c. 2022 Workplan Discussion
A) Suggestions of options for recruiting new
members – members writing a summary of what
its like to be a member. This would go to Melody
to look over and present. Kathy referenced the
ALA group, United for Library as a source for how
to recruit members or for other information for the
board. Kathy also suggested reaching out the
JCARF (Jefferson County Anti-Racist Fund) to
see if they have member suggestions.
B) Keith provided an update on library hours and
operations, including an update on how Summer
Reading went.
C) Owen mention the new Culture & Society
committee and if that would impact the workplan
process.
Public Comment: None
Next Scheduled Meeting agenda ideas: October 12, 2021 from 1pm-3pm online
or in-person TBD
Workplan updates and more on recruitment of
new members.
Adjourn: 1:43 p.m.
LIBRARY ADVISORY BOARD MEETING NOTES
Regular Meeting
DATE: October 12, 2021 START TIME: n/a LOCATION: Online
MEETING CANCLED DUE TO THE LTAC MEETING BEING SCHEDULED AT THE SAME TIME ON GOTO MEETING
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
AGENDA ITEM ACTION
V Approval of Minutes
VI Old Business:
VII New Business:
Public Comment:
Next Scheduled Meeting agenda ideas:
Adjourn:
Port Townsend Public Library
Strategic Plan 2021-2025
Updated for 2022
The Port Townsend
Public Library is
dedicated to:
Uplifting our
community through
reading, learning,
connection, and
creativity.
And ensuring
A thriving community
for all.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021
Acknowledgments
City Council
Pamela Adams
David Faber
Amy Howard
Monica MickHager
Owen Rowe
Michelle Sandoval
Ariel Speser
Library Advisory Board
Robert Gray
Savannah Hensel
Ellie Mathews
Jacqueline Mention
Ann Raymond
Kathy Ryan
Owen Rowe, Council Liaison
Sidonie Wilson (Chair)
Other Departments
John Mauro, City Manager
Kelly Graves, Executive Assistant
Library Supporters
Friends of the Port Townsend Library
Port Townsend Public Library Foundation
Consultants
BERK Consulting
Library Department
Melody Sky Eisler, Library Director
Keith Darrock, Library Manager
Hilary Verheggen, Library Manager
Chloe Vogel, Library Associate
Kathi Johnson, Library Assistant
Shilah Gould, Library Assistant
Nancy Grant, Library Assistant
Erin Fenton, Library Page
Jon Kasper, Library Page
Karen Bezanson, Library Substitute
Mary Coté, Library Substitute
Mary Flick, Library Substitute
Helen Tadeo, Library Substitute
Library Strategic Planning Committee
John Capps, Library Foundation
Keith Darrock, Library Manager
Michael D’Alessandro, Northwind Arts Center
Melody Sky Eisler, Library Director
Nora Mitchell, City Finance Director
Tamara Meredith, Jefferson County Library
Ann Raymond, Library Advisory Board
Sarah Rubenstein, Port Townsend School District
Deborah Vanderbilt, Friends of the Library
Joy Wentzel, Port Townsend School District
Sidonie Wilson, Library Advisory Board
Special Thanks
A special thank you to the numerous Port Townsend community members and
stakeholder agencies who provided their time and thoughtful ideas to help
the City create this Library Strategic Plan in 2020.
For More Information
For more information on the partner organizations and terminology referenced in this
document, please see the Library’s website: ptpubliclibrary.org.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 1
PLANNING CONTEXT IN 2020
The Port Townsend Public Library (PTPL) is truly Port Townsend’s library. Its staff, collections, programs,
historic Carnegie and Charles Pink House buildings are custom tailored for the unique community it serves.
Port Townsend values its small town feel and sense of a community; loves the arts, creativity, history, and
the sea; supports learning at all ages; and has an economy based on tourism and, increasingly, local
self-reliance. This Strategic Plan gives us direction for how to continue to be the best library for Port
Townsend over the coming five years.
Just as PTPL is shaped by its community, this plan is shaped by the particular time we are in. As this
plan is written, we are in the midst of a major public health crisis, on the slow path to recovery. Financial
challenges that were already affecting the City of Port Townsend have been exacerbated, inspiring
Engage PT, a community-wide conversation about how to focus a constrained City budget, and encourage
public participation in Citywide initiatives. Public attention is focused on tackling systemic racism and
climate change; promoting social, economic, and environmental justice, and providing equitable access to
resources for all community members.
We are grateful for our assets and mindful of our constraints. PTPL is fortunate to have the support of
the community, expressed both in recent engagement activities and in the passage of a levy lid lift in 2008
that created a dedicated source for library operations. As generous as this is, this funding is constrained in
two significant ways. The revenues it generates does not increase with inflation and so the library’s
purchasing power is eroding over time. Currently all levy funds are necessary to fund library operations
and there are questions about whether the levy can be used to fund capital improvements. Further
programmatic outreach or any increased services will be dependent on staffing and service models.
Currently, the library is at maximum capacity for maintaining day-to-day operations, which leaves
offerings status quo for now.
Given the economic hardships faced by community members and the City overall, we
will not ask for additional public operating support during the five years covered by this
plan. We will live within our means and work with the City, our Friends and Foundation,
and other partners to manage existing resources and leverage creative funding
opportunities.
“Waterfront with Kayak” photo credit Ashley Courter.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 2
PLAN STRUCTURE AND FRAMEWORK FOR IMPLEMENTATION
In the midst of current challenges, we remain hopeful. This Strategic Plan is calibrated to be both
pragmatic, grounded in short-term realities, and aspirational, looking beyond current constraints.
Engagement activities conducted as a part of this planning process captured what is most important to
community members: our collections, staff, and space. We also heard a desire for more: more community
connections; more programs and resources beyond the walls of the library; and more of a focus on what
makes Port Townsend, and Port Townsend Public Library, unique.
This Strategic Plan names the Library’s Vision, Mission, Core Services, and Assets and Resources. We
will stay true to these, leveraging them to advance four Strategic Initiatives designed to strengthen our
ability to serve the Port Townsend community. These elements are durable and will guide us through 2025
and perhaps beyond.
Each year, in concert with annual reviews on a citywide basis, we will use this guidance to identify current
special projects, with related ideas for the future indicating where we may go in subsequent years. In an
annual cycle, Library staff will work with the Library Advisory Board, City leadership, and our partners to
reflect on our progress and establish priorities and our budget for the coming year. Annually the staff will
identify meaningful measures by which to track deliverables, outcomes, and build success.
Carnegie Library illustration by Diane Mayers.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 3
OUR VISION AND MISSION
We share the City of Port Townsend’s Vision of:
A thriving with access to resources for learning,
relaxing, and expressing creativity.
community founded on our ability to connect to one another,
by design and by accident, in person and online.
for all. includes full access for everyone,
without barriers.
The individuals and organizations of the Port Townsend community must work together to achieve this
Vision, each according to their ability, focus, and resources. For its part:
The Library’s Mission is:
Uplifting our community through reading, learning,
connection, and creativity.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 4
OUR STRATEGY
We will prioritize the delivery of the Library’s Core Services: Collections, Programs and Events, Staff
Expertise, and Access to Technology. Our community relies on us for these services, by providing spaces
to house collections, offering friendly and expert customer service, hosting programs and events, and
creating opportunities for connection, and we will deliver.
We will steward our assets and resources, including our financial resources and beautiful Carnegie
building.
We will amplify our impact through partnerships with our Friends,
Foundation, Cooperative Libraries of the Eastern Olympics (CLEO), and
local and regional organizations. Our community desires more than we can
provide on our own, so these relationships are essential to achieving our
Mission.
We will use our Core Services, partnerships, assets, and resources to
continue to advance four Strategic Initiatives designed to help us be the best possible library for the Port
Townsend community:
Increase equitable access to library offerings to serve all Port Townsend residents and visitors according to
their needs, interests, and abilities.
Build community as a trusted convener and connector, both within and beyond library walls.
Help our Port Townsend community learn, do, create, and share.
Make efficient and effective use of local and regional resources.
Tactics for implementing these Initiatives in 2021, as well as some ideas for the future are presented on the
following pages. Initial Measures of Success are listed for 2021, with the expectation that these will evolve
over time to include specified targets and a mix of outputs and outcomes. As noted on the pages that
follow, 2021 will serve to establish a baseline and methods of gathering ongoing measurement data.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 5
STRATEGIC INITIATIVES
1. Increase equitable access to library offerings to serve all Port Townsend residents
and visitors according to their needs, interests, and abilities.
In 2022 Measures of Success
Explore options for enhancing and expanding our collections,
including strategies to improve easy access to digital resources
and make creative use of Library and public spaces to house
programs and collections with a focus on EDI.
Work to get circulation statistics back to at least half of 2019
numbers.
Raise awareness of what we have to offer, where we have
limitations, and where we can connect to partner resources.
Develop a creative method for identifying resources and
programs that are provided by PTPL, including those provided
through partnership with others.
Evaluate current services such as: staff development; access to
technology, ADA; Books on Wheels, to establish a baseline.
Items in our collection.
Total circulation and circulation
statistics over time.
Percent of the Port Townsend
community who are active library
card users.
Percent of respondents to the
customer satisfaction survey
expressing satisfaction with
Library collections.
Ideas for 2023-2025 and Beyond
Engage underserved populations and neighborhoods in the community and identify their needs and
desires for library services.
Build on what we’ve learned about new user desires and continue to balance traditional services with
ideas for drawing in new patrons.
Initiate community conversations to continually connect with the community and promote library
services.
Explore options for pop-up library services and convenient pick up and drop off locations.
Create a Services Improvement and Efficiencies Plan from the established baselines in 2021.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 6
Left: Sing-A-Ling with Keeth Apgar at the Library, photo credit Hilary Verheggen. Right: Community
Read 2018 with Leif Whittaker at Port Townsend High School, photo credit Leif Whittaker and
Freya Fennwood.
2. Build community as a trusted convener and connector, both within and beyond
Library walls.
In 2022 Measures of Success
Work to build in-person programming back to at least half of
2019 levels pre-pandemic of offerings.
Plan Community read with an EDI focus
Plan Summer Reading with an EDI focus
Explore hybrid programming options for in-person/online.
Facilitate access to physical and virtual meeting spaces.
Work with the Friends and Foundation to secure stakeholder
advocacy and financial support for programs and outreach.
Number of events held in the
Library and elsewhere in the
community.
Attendance at and increased
demand for programs.
Positive feedback from event
participants gathered through a
simple immediate feedback tool.
Percent of respondents to the
customer satisfaction survey
expressing overall satisfaction
with the Library.
Ideas for 2023-2025 and Beyond
Extend library programs into the community.
Evaluate library programs and outreach activities to identify equity and access challenges. Use this
baseline assessment to inform a future Program & Outreach Plan.
Develop an annual Program & Outreach Plan, including more developed Measures of Success with a
focus on equity, diversity, and inclusion.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 7
3. Help our Port Townsend community learn, do, create, and share.
In 2022 Measures of Success
Map and formalize our partnerships to leverage community
resources.
Build on existing collaboration with the Port Townsend School
District in the COVID/post-COVID reality through programs
like “Lunch at Your Library” and supporting their place-based
learning.
Continue creative services like “Take and Make Bags,” “Grab
Bags,” and the “Unusual Items to Check Out” collection.
Number of active partnerships.
Number of programs and events
delivered by the Library and its
partners.
Attendance at and increased
demand for creative programs.
Percent of respondents to the
customer satisfaction survey
expressing satisfaction with
Library programs and events.
Positive feedback from event
participants gathered through a
simple immediate feedback tool.
Increased demand for relevant
programs and events.
Ideas for 2023-2025 and Beyond
Showcase local creative works in partnership with other community organizations.
Offer local history and tell local stories in our collections in partnership with local organizations.
Feature more indigenous history, stories, and programs in partnership with local Tribes.
Circulate tools, technology, and other means to do, create, and share.
Left: Git-Hoan Dancers at Jefferson County Library, photo credit Russ Stamp. Right: Children’s Choir
at the library, photo credit Phina Pippia.
Port Townsend Public Library Strategic Plan 2021-2025 | Updated for 2021 8
4. Make efficient and effective use of local and regional resources.
In 2022 Measures of Success
Serve as a hub for Engage PT and other current City
initiatives. Including, Learn Your City program series.
Plan Library All Staff Day 2022 in-person with EDI focus.
Assemble and prioritize the Library’s maintenance and capital
improvement needs with Parks & Facilities Manager.
Collaborate with the Friends and Foundation to prioritize
resources for capital needs and collections in line with
community priorities.
Interlibrary circulation statistics
within CLEO.
Percent of respondents to the
customer satisfaction survey
agreeing that the Library is a
good steward of public resources.
Percent of respondents to the
customer satisfaction survey
expressing overall satisfaction
with the Library.
Increased Friends and Foundation
resources for collections and
programs.
Ideas for 2023-2025 and Beyond
Invest in staff development to meet evolving service needs aligned with this Strategic Plan.
Work with the City to establish a plan to address long-term capital needs and aging physical
infrastructure.
Explore funding for historical preservations and capital improvements.
Research long-term options for establishing a sustainable operating budget aligned with community
expectations.
Explore long-term options for establishing sustainable funding for the City’s maintenance and capital
improvements to the Library and Pink House.
Engage PT is a yearly campaign – a clear, coordinated, and consolidated approach to community-led, integrated decision-making.
Port Townsend Public Library
August 2021 Monthly Program Report
Summer Reading Report 2021
Amidst many continued shifts due to COVID-19, Hilary
Verheggen and Chloe Vogel planned an entirely virtual
summer reading program with the theme of “Reading Colors
Your World.” The theme was focused on equity, diversity, and
inclusion and was demonstrated in programming and reading
selections promoting authors and artists from BIPOC, LGBTQ,
and neurodiverse communities. This year our partnerships
grew as Jefferson County Library and the North Olympic
Library system planned virtual programs together through their
youth services departments. This partnership helped secure
bigger named authors and helped with promotions. Building
deeper working relationships with our regional libraries through
virtual program has been an incredible silver lining during the
pandemic and something we want to continue. The libraries
shared in the cost for a prize t-shirt design by commissioning
local artist Richard Jesse Watson. We also shared the cost of the READSquared online
Summer Reading Platform. This allowed patrons of both libraries to seamlessly log hours and
earn prizes. Kids, teens, and adults who logged reading were eligible to win prizes to Imprint
Books. Kids and Teens got a beautiful shirt designed when they read 40 hours. Adults earned
a shirt for reading 90 hours. The hours shifted slightly due to the tracking log. This summer
the library offered several children’s and teen programs, as well as all ages programs for the
whole family. Although Summer Reading 2021 did not see the same community engagement
that it has pre-pandemic years, it was a testament as to how we could continue to inspire a
culture of reading for all ages. Participation was up in all ages groups and total reading
rose by over 1,000 hours from 2020!!! We could not have done it without the generous
support and work of the Friends of the Library! THANK YOU!
Sign-ups for summer reading
Kids 78
Teens 19
Adults 92
Of the sign-ups participants who
read at least 10 hour
Kids 29
Teens 8
Adults 58
Hours Read by Age
Kids 1647
Teens 343
Adults 4747
Total hours
read
6737 Hours
Read
116 t-shirts awarded to all ages!
August 2021
MONTHLY MONTHLY
Print Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Adult Books 5,521 3,020 82.8 36,098 23,619 52.8
YA Books 462 193 139.4 2,715 1,291 110.3
Children's Books 4,967 2,105 136.0 30,781 15,408 99.8
Express Paperbacks 173 0 #DIV/0! 957 1,530 -37.5
Adult Periodicals 337 157 114.6 2,615 1,039 151.7
Children's Periodicals 43 61 -29.5 373 311 19.9
Total 11,503 5,536 107.8 73,539 43,198 70.2
Nonprint Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
DVD 4,134 1,596 159.0 27,156 21,313 27.4
Audiobook 231 116 99.1 1,686 1,467 14.9
Electronic Materials* 3,551 3,497 1.5 28,391 25,097 13.1
Music 415 141 194.3 1,813 1,686 7.5
Children's DVD 549 127 332.3 2,542 2,057 23.6
Children's Audio 159 39 307.7 836 581 43.9
Equipment 84 25 236.0 311 210 48.1
Total 9,123 5,541 64.6 62,735 52,411 19.7
*Includes eBooks, eAudio and eMagazines
Other Circulation
School Collections 0 6 -100.0 599 786 -23.8
School collections are books from school libraries that are put on hold by PTL patrons and sent here for pickup.
Total Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Total Circulation 20,626 11,083 86.1 116,210 92,424 25.7
Renewals 7,121 3,441 106.9 43,279 25,003 73.1
Self Checkouts
7,780
- #DIV/0! 29,868 22,949 30.1
Selfcheck as % of total 76% 0% 4% 76% 74%
Selfcheck percent of total reflects Polaris total checkouts at self check machines/ total checkouts at workstations.
Patrons
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Registrations
65
37 75.7
389
356 9.3
Visits 5,635 2,795 101.6 37,077 33,167 11.8
Total Cardholders 6,903 9,227 -25.2
6,903
9,227 -25.2
Information Service
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Reference Questions
1,355
600 125.8 5,710 4,310 32.5
Database Usage
406
701 -42.1 5,197 6,401 -18.8
Website Visits
8,655
8,231 5.2 73,750 65,425 12.7
Public Computer Sessions
339
- #DIV/0! 933 4,220 -77.9
Library Lending
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Loaned to CLAN
1,619
3,103 -47.8
18,368
11,484 59.9
Borrowed from CLAN
2,655
3,340 -20.5
27,016
13,716 97.0
Loaned to ILL
12
7 71.4 96 65 47.7
Borrowed from ILL
83
36 130.6 606 492 23.2
Holds Placed
3,622
4,817 -24.8
36,456
21,902 66.5
Holds Satisfied
3,402
4,399 -22.7
35,857
19,589 83.0
CLEO libraries are Port Townsend, Jefferson County, McCurdy Library and the Port Townsend, Brinnon, and Quilcene schools.
ILL libraries are any other libraries that allow PTL to borrow their materials and check them out to our patrons.
Programs/Outreach
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Adult 4 -100.0 27 54 -50.0
Children 2 -100.0 67 76 -11.8
Teen 0 #DIV/0! 13 10 30.0
All Ages 0 #DIV/0! 3 11 -72.7
Total Programs 0 6 -100.0 110 151 -27.2
Program/Outreach Attendance
Current Month Current Month/20 % Change YTD 2021 YTD 2020 % Change
Adult 45 -100.0 361
1,080 -66.6
Children
6 -100.0
1,893
1,182 60.2
Teen 0 #DIV/0! 260 127 104.7
All Ages 0 0.0 240 244 -1.6
Total Attendance
-
51 -100.0
2,754
2,633 4.6
Volunteers
Current Month Current Month/20 % Change YTD 2021 YTD 2020 % Change
Volunteer Hours 54 30 80.0 204 632 -67.7
Number of Volunteers 9 5 80.0 9 5 80.0
Books on Wheels - Home Delivery Program
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
*Books on Wheels 42 16 162.5 128 169 -24.3
*Includes number of home deliveries and reference requests.
Community Meeting Room (Pink House)
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Community Meeting Room
Usage 5 2 150.0 17 38 -55.3
Collection Development
Current Month Current Month
%
Change YTD 2021 YTD 2020
%
Change
Total Items
45,841
46,095 -0.6
45,841
46,095 -0.6
Total items is a periodic snapshot of the collection that reflects items in the system at the time the report is run (not over a period of time).
Port Townsend Public Library
September 2021 Monthly Program Report
Month in Review
Library All Staff Day - Wednesday, September 29, 2021
Library staff gathered for a day of training, teambuilding, exploration, and fun! Local
husband and wife couple Vicki Legman and Dana Sullivan provided a morning of
interactive trainings around communication and graphic novels. Staff enjoyed lunch
with City Manager John Mauro. The team then headed for a guided tour of the Port
Townsend Aero Museum to learn about their collection and student internship
program. Everyone appreciated being able to gather in person again. Staff comments
below about their favorite parts of the day from their evaluations:
What did you really enjoy about today?
• The presenters were interesting & engaging
• Fun, creative, and interactive
• Drawing, laughing, storytelling- the day flew along
• Vicki and Dana’s presentations. Vicki gave us nice reminders of best practices
for communicating with people who have various styles and understanding etc.
• Drawing cartoons
• Relaxed atmosphere. Nice balance between “class time” and fieldtrip
• The Aero Museum
• Being together in-person
Port Townsend Public Library
September 2021 Monthly Program Report
Monthly Programs
Program Name Date Presenter Audience # Sponsor
Book Lovers Café
News of the
World by
Paulette Jiles
September 22 Melody Adults 10 Friends
Changeling 2 & 4 Fridays Bob D. Adults 10 Library
Family ST Tuesdays Rosaletta 3-5 yr. 25 Friends
Preschool Craft
Kits
Weekly Chloe 2-6 yrs 200 FOTL
Elementary Craft
Kits
Weekly Chloe 7-10 yrs 200 Friends
Teen Craft Kits Once a month Chloe 11-18 25 Friends
Adult Spice Kits Once a month Kathi Adults 50 Friends
Group library staff portrait with cartoonist Dana Sullivan
Port Townsend Public Library
September 2021 Monthly Program Report
Special Events
Program
Name:
Sunrise Rotary
Date: 9-22
Presenter: Melody
Intended Age: Adults
Attendance 10
Location: Zoom
Sponsored By: Sunrise Rotary
Description: Sunrise Rotary’s Description of the Talk:
Melody gave her annual talk for National Literacy Month. This year
she focused on the library’s continued creative operations during the
pandemic. Back by popular demand Melody provided her favorite
reading list for the last year.
Port Townsend Public Library
September 2021 Monthly Program Report
Program
Name:
Western Flyer Talk
Date: 9-23
Presenter: Dr. Susan Shillinglaw, Chris Chase, Emily Gottlieb
Intended Age: Adults
Attendance 50
Location: Zoom
Sponsored By: Friends and Western Flyer Foundation
Description:
The one-hour talk will provide
updates on the boat and
restoration. The Western
Flyer's journey to the Sea of
Cortez and the friendship
between Steinbeck and
Ricketts, and the Western
Flyer Foundation's education and research programs. Presented
by the staff from the Western Flyer Foundation.
Port Townsend Public Library
September 2021 Monthly Program Report
Port Townsend Public Library
September 2021 Monthly Program Report
Program
Name:
Adult Spice Kits
Date: 2nd Tuesday
Presenter: Kathi
Intended Age: Adults
Attendance 50
Location: Library – take and make
Sponsored By: Friends
Description:
Looking to try new recipes? Pick up one of these spice kits and
learn how to incorporate various spices into your cooking. Kits
cover recipes and history from around the world. Chicken fajitas
are the September kit. Kits are available while supplies last.
Comments: We started out with 25 and they were so popular that we are
offering 50 kits a month. They tie nicely into our cookbook
collection.
Port Townsend Public Library
September 2021 Monthly Program Report
Program
Name:
Preschool Grab and Go Craft Bags
Date: Tuesdays
Presenter: Chloe
Intended Age: 2-6 years old
Number of
Bags:
200
Location: Library – take and make
Sponsored By: FOTL
Description: Pick up a fun craft for your preschoolers each week! We will be
working on coffee filter flowers, handmade postcards, and stained-
glass art. Recommended for ages 2-6. Kits are available while
supplies last.
Comments:
Port Townsend Public Library
September 2021 Monthly Program Report
Program
Name:
Elementary Grab and Go Craft Bags
Date: Tuesdays
Presenter: Chloe
Intended Age: 7-10
Number of
Bags:
200
Location: Library – take and make
Sponsored By: FOTL
Description: Pick up these kits every week! We will be working on origami,
colorful mosaics, and handmade cards. Recommended for ages 7-
10. Kits are available while supplies last.
Comments:
Port Townsend Public Library
September 2021 Monthly Program Report
Program
Name:
Teen Grab and Go Craft Bags
Date: 3rd Tuesday of the Month
Presenter: Chloe
Intended Age: 11-18
Number of
Bags:
25
Location: Library – take and make
Sponsored By: FOTL
Description: Monthly craft kits. We will be working on origami, collage, and
paper weaving. Recommended for ages 11-18.
Comments:
Port Townsend Public Library
September 2021 Monthly Program Report
Program
Name:
Sing-a-Ling
Date: 3rd Thursday
Presenter: Keeth Apgar
Intended Age: Children
Attendance 24
Location: Pink House Lawn
Sponsored
By:
FOTL
Description: Part story time, part sing-along and fully loaded with laughs, the
select songs and rhyming stories in this show combine finger
play, movement, picture books, uplifting acoustic music and an
engaging, highly-interactive banter between audience and
presenter.
Comments:
September 2021
MONTHLY MONTHLY
Print Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Adult Books 5,414 3,341 62.0 41,512 26,960 54.0
YA Books 363 204 77.9 3,078 1,495 105.9
Children's Books 4,752 2,284 108.1 35,533 17,692 100.8
Express Paperbacks 224 0 #DIV/0! 1,181 1,530 -22.8
Adult Periodicals 286 231 23.8 2,901 1,270 128.4
Children's Periodicals 54 68 -20.6 427 379 12.7
Total 11,093 6,128 81.0 84,632 49,326 71.6
Nonprint Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
DVD 4,259 1,921 121.7 31,415 22,234 41.3
Audiobook 252 152 65.8 1,938 1,619 19.7
Electronic Materials* 3,551 3,340 6.3 31,942 28,437 12.3
Music 362 129 180.6 2,175 1,815 19.8
Children's DVD 445 167 166.5 2,987 2,224 34.3
Children's Audio 132 51 158.8 968 632 53.2
Equipment 46 23 100.0 357 232 53.9
Total 9,047 5,783 56.4 71,782 57,193 25.5
*Includes eBooks, eAudio and eMagazines
Other Circulation
School Collections 7 3 133.3 606 789 -23.2
School collections are books from school libraries that are put on hold by PTL patrons and sent here for pickup.
Total Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Total Circulation 20,147 11,914 69.1 136,357 104,338 30.7
Renewals 6,619 3,707 78.6 49,898 28,710 73.8
Self Checkouts
8,662
- #DIV/0! 38,530 22,949 67.9
Selfcheck as % of total 85% 0% 4% 76% 74%
Selfcheck percent of total reflects Polaris total checkouts at self check machines/ total checkouts at workstations.
Patrons
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Registrations
71
48 47.9
460
404 13.9
Visits 5,444 2,866 90.0 42,521 36,033 18.0
Total Cardholders 7,000 9,585 -27.0
7,000
9,585 -27.0
Information Service
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Reference Questions
1,355
600 125.8 7,065 4,910 43.9
Database Usage
432
760 -43.2 5,629 7,161 -21.4
Website Visits
9,101
8,944 1.8 82,851 74,369 11.4
Public Computer Sessions
326
- #DIV/0! 1,259 4,220 -70.2
Library Lending
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Loaned to CLAN
1,692
3,115 -45.7
20,060
14,599 37.4
Borrowed from CLAN
2,554
3,399 -24.9
29,570
17,115 72.8
Loaned to ILL
16
8 100.0 112 73 53.4
Borrowed from ILL
77
60 28.3 683 552 23.7
Holds Placed
3,638
5,850 -37.8
40,095
27,752 44.5
Holds Satisfied
3,459
5,264 -34.3
39,316
24,853 58.2
CLEO libraries are Port Townsend, Jefferson County, McCurdy Library and the Port Townsend, Brinnon, and Quilcene schools.
ILL libraries are any other libraries that allow PTL to borrow their materials and check them out to our patrons.
Programs/Outreach
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Adult 5 5 0.0 32 59 -45.8
Children 13 11 18.2 80 87 -8.0
Teen 1 0 #DIV/0! 14 10 40.0
All Ages 0 2 -100.0 3 13 -76.9
Total Programs 19 18 5.6 129 169 -23.7
Program/Outreach Attendance
Current Month Current Month/20 % Change YTD 2021 YTD 2020 % Change
Adult 130 60 116.7 491
1,140 -56.9
Children
449
286 57.0
2,342
1,468 59.5
Teen 25 0 #DIV/0! 285 127 124.4
All Ages 0 60 0.0 240 304 -21.1
Total Attendance
604
406 48.8
3,358
3,039 10.5
Volunteers
Current Month Current Month/20 % Change YTD 2021 YTD 2020 % Change
Volunteer Hours 46 30 53.3 250 662 -62.2
Number of Volunteers 12 5 140.0 12 5 140.0
Books on Wheels - Home Delivery Program
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
*Books on Wheels 29 2 1350.0 157 171 -8.2
*Includes number of home deliveries and reference requests.
Community Meeting Room (Pink House)
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Community Meeting Room
Usage 3 2 50.0 20 40 -50.0
Collection Development
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Total Items
45,729
46,074 -0.7
45,729
46,074 -0.7
Total items is a periodic snapshot of the collection that reflects items in the system at the time the report is run (not over a period of time).
Port Townsend Public Library
October 2021 Monthly Program Report
Month in Review
October was a month filled with wonderful in person programs! It has been so joyful to see
children and families in person at outdoor storyimes, the StoryWalk ribbon cutting, Sing-aling,
and trick or treating at the library. The library also got some wonderful press for the ribbon
cutting of the StoryWalk.
Here is a fun assortment of highlights from the Trick or Treat at your library event on Friday
and Satrday before Halloween. The children’s costumes were wonderful. Staff had fun
dressing up and decorating the library to bring Halloween spirit to the stacks.
Port Townsend Public Library
October 2021 Monthly Program Report
Port Townsend Public Library
October 2021 Monthly Program Report
Port Townsend Public Library
October 2021 Monthly Program Report
Monthly Programs
Program Name Date Presenter Audience # Sponsor
Book Lovers Café
News of the World
by Paulette Jiles
October 4 Melody Adult 10 Friends of the
Library
(FOTL)
Adult Spice Kit 3rd Tuesdays Kathi Adult 50 FOTL
Family ST Tuesdays Rosaletta 2-6 yrs. 30 FOTL
Preschool Craft
Bags
Weekly Chloe 2-6 yrs. 200 FOTL
Elementary Craft
Bags
Weekly Chloe 7-10 yrs. 200 FOTL
Teen Craft Bags 4th Tuesday Chloe 11-18 yrs. 25 FOTL
Port Townsend Public Library
October 2021 Monthly Program Report
Special Events
Program Name: Tuesday Talk series
Date: Tuesdays in October and November
Presenter: Varies weekly
Intended Age: Adults
Attendance 60- about 20 a week
Location: Zoom
Sponsored By: Joyce Francis and the Library
Description:
The Tuesday Talk series will take place via Zoom with live presentations
by community members on a range of topics. After each talk there will be
a facilitated discussion.
October 5th - Looking at the Costs of Racism in America. Presented by:
Kendra Golden
October 12th - Exploring the Mysterious Disappearance of the Indus
Valley Civilization. Presented by: Anu Pujji
October 19th - Public Interest Movements in the 1960s and
70s. Presented by: Ken Ing
Comments:
Program Name: Astronomy
Date: 10-26-21
Presenter: Frank Petrie BBAA President
Intended Age: Adults
Port Townsend Public Library
October 2021 Monthly Program Report
Attendance 25
Location: Zoom
Sponsored By: Friends
Description:
Does the night sky seem unfamiliar and mysterious? Do you often wonder
what is that star you’re seeing, or is it a planet? And are you thinking
about getting a telescope but find them confusing and intimidating?
Battle Point Astronomical Association President Frank Petrie will dispel
some of the mystery and confusion of understanding the night sky, how to
know what’s up and when, and how to choose and use a telescope to
enhance your enjoyment of the starry heavens.
This will be a basic overview geared for casual observers and newcomers
to astronomy. So come prepared to learn and ask questions! Experienced
observers are welcome too and are invited to share your knowledge.
Afterward checkout a library telescope kit generously sponsored by
a Spark Joy Grant Better Living Through Giving Grant through the
Jefferson Community Foundation.
Program sponsored by the Friends of the Library.
Comments: Frank checked out a library telescope kit and provided detailed
instructions on how to use it! We look forward to welcoming him back for
an in person start party program in 2022.
Port Townsend Public Library
October 2021 Monthly Program Report
Program
Name:
StoryWalk Ribbon Cutting
Date: 10-19-21
Presenter: Melody
Intended
Age:
Children and Families
Attendance 20
Location: Kah Tai Lagoon
Sponsored
By:
Friends and Library Foundation
Description: Port Townsend Public Library is excited to welcome the new permanent
StoryWalk®. Enjoy reading a story and strolling through Kah Tai Lagoon
Nature Park. The story starts at Landes Street and ends at Kearney Street.
Stories will rotate every couple of months.
Come walk the beautiful trail and read the first book The Cool Bean by Jory
John and Pete Oswald, a story about kindness and belonging. The official
ribbon cutting will take place on Tuesday, October 19 at 11:30am at the Landes
Street entrance to Kah Tai Lagoon Nature Park.
Special thanks to Youth Services Librarian, Hilary Verheggen for her
dedication in bringing StoryWalks® to town. Gratitude to our sponsor: Port
Townsend Public Library Foundation; the support of the City of Port
Townsend’s City Council; Parks, Recreation, Trees, and Trails Advisory
Board; and Parks, Planning, and Public Works Departments.
*The StoryWalk® Project was created by Anne Ferguson of Montpelier, VT
and developed in collaboration with the Kellogg-Hubbard
Library. StoryWalk® is a registered service mark owned by Ms. Ferguson.
Port Townsend Public Library
October 2021 Monthly Program Report
Comments: The event had a wonderful turnout and the StoryWalk is being enjoyed by
people of all ages. Also, Anne Ferguson the founder of StoryWalk sent the
library a congratulatory email about our new StoryWalk and said she loved that
our first book was about kindness.
Port Townsend Public Library
October 2021 Monthly Program Report
Program
Name:
Family Storytime
Date: Every Tuesday (canceled one day due to weather)
Presenter: Rosaletta
Intended
Age:
Children and Families
Attendance 20
Location: Pink House Lawn
Sponsored
By:
FOTL
Description: Family storytime brings early literacy to kids and their caregivers with songs,
rhymes, and activities. The emphasis for this age group is on kindergarten
readiness and fostering a love of reading.
Comments:
Port Townsend Public Library
October 2021 Monthly Program Report
Program
Name:
Sing-a-Ling
Date: October 21, 2021
Presenter: Keeth Apgar
Intended
Age:
Children and Families
Attendanc
e
20
Location: Pink House Lawn
Sponsored
By:
FOTL
Descriptio
n:
Part story time, part sing-along and fully loaded with laughs, the select songs and
rhyming stories in this show combine finger play, movement, picture books,
uplifting acoustic music and an engaging, highly-interactive banter between
audience and presenter.
Comments
:
Port Townsend Public Library
October 2021 Monthly Program Report
Preschool Craft Bags
Date: Every Week
Quantity: 50 a week and 200 total in the month
Sponsored By: FOTL
Description: Pick up a fun craft for your preschoolers each week! We will be working
on coffee filter flowers, handmade postcards, and stained-glass art.
Recommended for ages 2-6. Kits are available while supplies last.
Comments:
Port Townsend Public Library
October 2021 Monthly Program Report
Elementary Craft Bags
Date: Every Week
Quantity: 50 a week and 200 total in the month
Sponsored
By:
FOTL
Descriptio
n:
Pick up these kits every week! We will be working on origami, colorful mosaics,
and handmade cards. Recommended for ages 7-10. Kits are available while
supplies last.
Comments:
Port Townsend Public Library
October 2021 Monthly Program Report
Teen Craft Bags
Date: 4th Tuesday of the month
Quantity: 25 monthly
Sponsored By: FOTL
Description: We will be working on origami, collage, and paper weaving.
Recommended for ages 11-18.
Comments:
Port Townsend Public Library
October 2021 Monthly Program Report
Adult Spice Kit
Date: 2nd Tuesday of the month
Quantity: 25 monthly
Sponsored By: FOTL
Description:
Aloo Gobi from India was the featured dish for October
Looking to try new recipes? Pick up one of these spice kits and learn how
to incorporate various spices into your cooking. Kits are available while
supplies last. Kits also include some history of the dish and celebrate
receipts from around the world.
Comments: Patrons love these kits! The feedback we are getting about people trying
new dishes and learned about other cultures is truly wonderful.
October 2021
MONTHLY MONTHLY
Print Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Adult Books 5,864 3,636 61.3 47,376 30,596 54.8
YA Books 332 194 71.1 3,410 1,689 101.9
Children's Books 5,199 2,898 79.4 40,732 20,590 97.8
Express Paperbacks 243 0 #DIV/0! 1,447 1,530 -5.4
Adult Periodicals 316 136 132.4 3,217 1,406 128.8
Children's Periodicals 61 40 52.5 488 419 16.5
Total 12,015 6,904 74.0 96,670 56,230 71.9
Nonprint Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
DVD 4,888 2,182 124.0 36,303 24,416 48.7
Audiobook 259 174 48.9 2,197 1,793 22.5
Electronic Materials* 3,750 3,400 10.3 35,692 31,837 12.1
Music 259 138 87.7 2,534 1,953 29.7
Children's DVD 542 203 167.0 3,529 2,427 45.4
Children's Audio 160 71 125.4 1,128 703 60.5
Equipment 51 26 96.2 357 258 38.4
Total 9,909 6,194 60.0 81,740 63,387 29.0
*Includes eBooks, eAudio and eMagazines
Other Circulation
School Collections 343 3
11,333.
3 949 792 19.8
School collections are books from school libraries that are put on hold by PTL patrons and sent here for pickup.
Total Circulation
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Total Circulation 22,267 13,101 70.0 158,624 117,439 35.1
Renewals 7,487 3,943 89.9 57,385 32,653 75.7
Self Checkouts
8,352
- #DIV/0! 46,882 22,949 104.3
Selfcheck as % of total 74% 0% 4% 74% 74%
Selfcheck percent of total reflects Polaris total checkouts at self check machines/ total checkouts at workstations.
Patrons
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Registrations
83
39 112.8
543
443 22.6
Visits 6,205 3,522 76.2 48,726 39,555 23.2
Total Cardholders 7,064 9,612 -26.5
7,064
9,612 -26.5
Information Service
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Reference Questions
1,355
600 125.8 8,420 5,510 52.8
Database Usage
645
819 -21.2 6,274 7,980 -21.4
Website Visits
10,190
8,509 19.8 93,041 82,878 12.3
Public Computer Sessions
379
- #DIV/0! 1,638 4,220 -61.2
Library Lending
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Loaned to CLAN
1,706
3,134 -45.6
20,060
19,439 3.2
Borrowed from CLAN
3,098
3,979 -22.1
29,570
24,192 22.2
Loaned to ILL
6
8 -25.0 118 81 45.7
Borrowed from ILL
65
60 8.3 748 612 22.2
Holds Placed
3,970
5,856 -32.2
44,065
33,614 31.1
Holds Satisfied
3,614
5,510 -34.4
42,930
30,363 41.4
CLEO libraries are Port Townsend, Jefferson County, McCurdy Library and the Port Townsend, Brinnon, and Quilcene schools.
ILL libraries are any other libraries that allow PTL to borrow their materials and check them out to our patrons.
Programs/Outreach
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Adult 6 4 50.0 38 63 -39.7
Children 12 14 -14.3 92 101 -8.9
Teen 1 0 #DIV/0! 15 10 50.0
All Ages 2 3 -33.3 5 16 -68.8
Total Programs 21 21 0.0 150 190 -21.1
Program/Outreach Attendance
Current Month Current Month/20 % Change YTD 2021 YTD 2020 % Change
Adult 145 50 190.0 636
1,190 -46.6
Children
450
354 27.1
2,792
1,822 53.2
Teen 25 0 #DIV/0! 310 127 144.1
All Ages 120 87 0.0 360 391 -7.9
Total Attendance
740
491 50.7
4,098
3,530 16.1
Volunteers
Current Month Current Month/20 % Change YTD 2021 YTD 2020 % Change
Volunteer Hours 34 30 13.3 284 692 -59.0
Number of Volunteers 12 5 140.0 12 5 140.0
Books on Wheels - Home Delivery Program
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
*Books on Wheels 21 4 425.0 178 175 1.7
*Includes number of home deliveries and reference requests.
Community Meeting Room (Pink House)
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Community Meeting Room
Usage 0 3 -100.0 20 43 -53.5
Collection Development
Current Month Current Month/20
%
Change YTD 2021 YTD 2020
%
Change
Total Items
45,641
46,236 -1.3
45,641
46,236 -1.3
Total items is a periodic snapshot of the collection that reflects items in the system at the time the report is run (not over a period of time).