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Home My WebLink About060721 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JUNE 7, 2021 CALL TO ORDER/PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 7th day of June 2021 in the Council Chambers. Mayor Michelle Sandoval called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Amy Howard, Monica MickHager, Owen Rowe, Michelle Sandoval, and Ariel Speser. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood, Public Works Director Steve King, Library Director Melody Eisler, City Engineer David Peterson, Finance and Administrative Services Director Nora Mitchell, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA Added to the agenda was the appointment of Amy Howard as the City of Port Townsend Association of Washington Cities Voting Delegate. SPECIAL PRESENTATION Proclamation — Pride Month Olympic Pride Acting President Ellen Caldwell and Vice President Jeri Nieberding accepted the proclamation. Ms. Caldwell reviewed their activities and event on June 27 at 1 pm and they spoke about various supporters of pride month and their mission. Representative Derek Kilmer Representative Derek Kilmer provided an update on his efforts under the American Rescue Plan. He reviewed discussions in the House of Representatives on an infrastructure proposal as well as work on a Build Back Better Act to provide grant assistance to distressed communities. COMMENTS FROM THE PUBLIC Public comment City Council Business Meeting June 7, 2021 Page 1 of 7 The following individuals submitted written public comment (the Clerk read summaries of the comments into the record): Reverend Crystal Box commented on a parking warning she received. Holly Barnes spoke in support of the dark sky initiative. Seth Rolland spoke about excessive street light and offered several suggestions for obtaining more public support in reducing outdoor lighting. Erin Reading spoke about her concerns on how public comment on the topic of entheogens was addressed at the last meeting and urged bringing forward a Council resolution. City staff response Mr. Mauro acknowledged the public comments noting Police Chief Olson responded to the parking warning, the street light topic is a matter currently being addressed, and public comments are currently included in the packet even if not read in their entirety as time allows. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 167585 through 167656 in the amount of$254,814.08 Voucher 167661 in the amount of$17,942.18 Electronic Fund Transfer in the amount of$662,370.94 Resolution 21-037 Authorizing the City Manager to Solicit Bids and Execute All Agreements Necessary for the Compost Building Within the City's Budget Resolution 21-038 Declaring the Golf Course Well Instrumentation and Controls Sole Source and Authorizing the City Manager to Sign a Purchase Agreement with QCC Quality Controls Corporation for the Purchase of the Equipment UNFINISHED BUSINESS Ordinance 3266 Amending Port Townsend Municipal Code Chapter 13.32 Stormwater Management Requirements City Engineer David Peterson reviewed that both Ordinances 3266 and 3267 allowing the City to form a regional stormwater system were already approved for first reading. There were no public comments.. Motion: David Faber moved to approve Ordinance 3266 Amending Port Townsend Municipal Code Chapter 13.32 Stormwater Management Requirements. Owen Rowe seconded. City Council Business Meeting June 7, 2021 Page 2 of 7 Vote: motion carried unanimously, 7-0 by voice vote, Ordinance 3267 Adopting the Stormwater Management Mitigation Payment Program for Stormwater Flow Detention In-Lieu-Of On-Site Construction for the Rainier Regional Stormwater Facility Benefit Area Mr. Peterson reviewed the fee structure and administration of the program. There was one Councilmember suggestion to rephrase a sentence in the explanation handout which staff noted. There were no public comments. Motion. David Faber moved to approve Ordinance 3267 Adopting the Stormwater Management Mitigation Payment Program for Stormwater Flow Detention In-Lieu- Of On-Site Construction for the Rainier Regional Stormwater Facility Benefit Area (with minor amendment to the packet handout). Ariel Speser seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3268 Amending Port Townsend Municipal Code Chapter 11.02 Camping, Smoking, and Vaping in Parks Public Works Director Steve King reminded this ordinance is in support of and following similar actions by Jefferson County Health. There were no public comments. Motion: David Faber moved to approve Ordinance 3268 Amending Port Townsend Municipal Code Chapter 11.02 Camping, Smoking, and Vaping in Parks. Monica MickHager seconded. Vote: motion carried unanimously, 7-0 by voice vote. Amending Council Rules and Reorganizing Council Committees and Advisory Boards City Attorney Heidi Greenwood gave the staff presentation on the proposed changes as reviewed and recommended by the Council Rules Committee. When asked about the infrastructure committee and handling recommendations for the Planning Commission, it was clarified that Planning Commission recommendations would come through Council as is done currently. Also mentioned was a suggestion by the Arts Commission to rename the Culture and Society Committee the Arts and Culture Committee. It was noted the committee work would be broader than arts. There was interest in setting an effective date for the changes so that Council appointments could be made. At 7:30 p.m., Councilmember Howard had intermittent internet connection and was formally excused at 7:53 p.m. for the remainder of the meeting. City Council Business Meeting June 7, 2021 Page 3 of 7 Ms. Greenwood recorded suggested changes including listing statutory committees and consistent naming of Parks Recreation and Trees Advisory Board and Presiding Officer unless the instance is specific to the Mayor, globally search and replace citizen with resident (or applicant as appropriate), under 4.2.10 include in the minute record the mention of a minority report, under advisory board scope of work, reference the touchpoints for bringing items forward to Council. There were no public comments. Motion: David Faber moved to approve Resolution 21-027 Amending City Council Rules of Procedure Article 4 - Committees, Boards, Work Groups, and Commissions as amended. Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: Monica MickHager moved to approve Resolution 21-028 Sunsetting the City Council Housing Committee. David Faber seconded. Vote. motion carried unanimously, 6-0 by voice vote. Motion: David Faber moved to approve Resolution 21-029 Sunsetting the City Council Rules Committee Upon Its Completion of the Council Rules of Procedure. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: David Faber moved to approve Resolution 21-030 Renaming the City Council Transportation Committee and Expanding its Mission as the City Council Infrastructure and Development Committee. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: Owen Rowe moved to approve Resolution 21-031 Tasking the City Council Culture and Society Committee to Review and Assess all Related Policies and Codes Currently in Effect and Report Back to Council with a Full Prioritized Work Plan and Begin Implementation as Required. David Faber seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: Monica MickHager moved to approve Resolution 21-032 Sunsetting the Active Transportation Advisory Board in Favor of Project Specific Task Forces. David Faber seconded. Vote. motion carried unanimously, 6-0 by voice vote. Motion: Pamela Adams moved to approve Resolution 21-033 Amending the Scope of Work for the Parks, Recreation, and Trees Advisory Board and Renaming it the Parks, Recreation, Trees, and Trail Advisory Board. Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: David Faber moved to approve Resolution 21-029 through Resolution 21- 033 actions in the resolutions passed would become effective July 1. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. NEW BUSINESS City Council Business Meeting June 7, 2021 Page 4 of 7 Resolution 21-039 Accepting the $7,500 Donation from the Port Townsend Library Foundation for the StoryWalk and Directing the City Manager to Execute a Donation Agreement Library Director Melody Eisler gave the staff report on the donation. Library Foundation President John Capps was present to speak about this service enhancement. Motion: Owen Rowe moved to approve Resolution 21-039 Accepting the $7,500 Donation from the Port Townsend Library Foundation for the StoryWalk and Directing the City Manager to Execute a Donation Agreement (as amended to correct spelling of Kah Tai) David Faber seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 21-040 Authorizing the City Manager to Execute an Agreement with BERK Consulting, Inc. for Public Outreach and Development of a Financial Sustainability Plan in an Amount not to Exceed $34,000 City Manager John Mauro provided an introduction and Finance and Administrative Services Director Nora Mitchell spoke about the scope of work and plans for task force meetings. Berk would help prepare for the meetings and facilitate a cohesive discussion. There was no public comment. Motion: Monica MickHager moved to approve Resolution 21-040 Authorizing the City Manager to Execute an Agreement with BERK Consulting, Inc. for Public Outreach and Development of a Financial Sustainability Plan in an Amount not to Exceed $34,000. David Faber seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 21-041 Establishing a Community Financial Sustainability Task Force and Providing a Scope of Work, Membership Composition, and Procedural Rules Ms. Mitchell gave the staff report. She also acknowledged a suggestion that if the recommendation is not unanimous, then it would be helpful to understand the discrepancies in the staff summary. There was no public comment. Motion: David Faber moved to approve Resolution 21-041 Establishing a Community Financial Sustainability Task Force and Providing a Scope of Work, Membership Composition, and Procedural Rules. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. City Council Business Meeting June 7, 2021 Page 5 of 7 Resolution 21-042 Extending a Special Event for the COVID Reopening of the City of Port Townsend and Waiving Temporary Use Permit Fees as Part of That Event Public Works Director Steve King provided an overview on the use of this program to reduce the impacts of Covid. The program was extended until the community was allowed to move to 75% occupancy of restaurants which is expected on June 30. There was no public comment. During discussion, comments were in support of the resolution and further exploring the Edmonds model. It was recognized that the 15-minute spots largely go unused and outdoor restaurant seating has improved restaurants ADA access. It was noted that Jefferson Transit is offering fare free zones. Motion: Ariel Speser moved to approve Resolution 21-042 Extending a Special Event for the COVID Reopening of the City of Port Townsend and Waiving Temporary Use Permit Fees as Part of That Event. David Faber seconded. Vote. motion carried unanimously, 6-0 by voice vote. Resolution 21-043 Related to Personnel, Adopting Classification Schedules for Non-Represented Employees Mr. Mauro and Ms. Mitchell gave the staff report on adding a position for Human Resources Director/Director of People and Performance reporting to the City Manager. Human Resources Manager Robin Hake was recognized for her considerable work at the City, including the challenges during the Covid crisis. There was no public comment. Motion: Owen Rowe moved to approve Resolution 21-043 Related to Personnel, Adopting Classification Schedules for Non-Represented Employees. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Sandoval reported on upcoming meetings of the Public Infrastructure Board and Housing Task Force as well as preparing a Covid vaccine video. CITY MANAGER'S REPORT City Manager John Mauro provided a verbal report including legislative priorities, a forthcoming joint agreement for Team Jefferson Economic Development Commission, June 30 change for Covid restrictions, and various department updates. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION City Council Business Meeting June 7, 2021 Page 6 of 7 Mayor Sandoval recommended appointing Amy Howard as the City of Port Townsend Association of Washington Cities Voting Delegate. Motion: David Faber moved to approve Appointment of Amy Howard as the City of Port Townsend Association of Washington Cities Voting Delegate. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. There were none. ADJOURN There being no further business, the meeting adjourned at 9:10 p.m. Attest: Joanna Sanders, MMC City Clerk City Council Business Meeting June 7, 2021 Page 7 of 7