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Home My WebLink About060821 Packet LIBRARY ADVISORY BOARD MEETING AGENDA June 8, 2021| 1:00pm | Online ****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts with the public required by the Open Public Meetings Act and the Public Records Act. The May 29, 2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in-person meetings are allowed. Council will be participating by teleconference**** Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com enter the 9 digit Webinar ID 225-540-899 or listen by phone only (listening mode only) United States: +1 (415) 655-0060 access code: 448-180-272# Local Dial In – (360) 390-5064 access code: 448-180-272# I. Call to Order II. Roll Call III. Introductions IV. Approval of Agenda V. Approval of Minutes VI. Old Business a. Implementing the Library Strategic Plan and LAB’s work plan discussion for 2021 i. Metrics draft update VII. New Business a. Summer Reading Program Overview b. City Council Updates- Owen Rowe c. Recruitment d. Sharing Good Reads VIII. Next Scheduled Meeting – August 10, 2021 | 1:00 p.m. ONLINE a. Agenda items IX. Public Comment X. Adjourn LIBRARY ADVISORY BOARD MEETING NOTES Regular Meeting DATE: April 13, 2021 START TIME: 1:02pm LOCATION: Online MEMBERS PRESENT: Kathy Ryan, Robert Gray, Savannah Hensel, Ellie Mathews, Jacqueline Mention (chair), and Owen Rowe, (City Council Liaison) MEMBERS ABSENT (Excused): Ann Raymond, Ellie Mathews STAFF PRESENT: Library Director Melody Eisler, Deputy City Clerk Haylie Clement AGENDA ITEM ACTION V Approval of Minutes The Library Advisory Board voted to unanimously approve the February 11, 2021. VI Old Business: a. Library Director Melody Eisler thanked LAB members for sharing creative metrics ideas for the library to consider for 2021. VII New Business: a. Library Director Melody Eisler reviewed the success of the 16th annual Community Read and how beloved Erica Bauermeister’s House Lessons: Renovating a Life was for the community. It was one of the library’s more successful Community Reads with include sponsors and community support. The librarians are currently looking for ideas for 2022 read. b. Library Director Melody Eisler pointed out that the updated policy added language for how the library could respectfully access patrons’ records to communicate with patrons with an opt-in procedure and clear ways to opt out of communications like eNewsletters. b. The Library Advisory Board voted to unanimously recommend the updated policy as written for City Council approval. Public Comment: none Next Scheduled Meeting agenda ideas: June 8, 2021 from 1pm-3pm Discuss metrics update, Summer Reading Program, City Council updates, share recent good reads Adjourn: 1:31pm Port Townsend Public Library April 2021 Monthly Program Report Month in Review: Continued Reopening April saw an increase in the library’s slow and safe reopening. Library in-person hours expanded to Tuesdays- Saturdays 10am-5pm and welcomed up to 20 visitors for up to 20- minute grab-and-go visits. The gratitude from patrons for being able to come back in the library and browse has been so very joyful. The library is committed to being anti-racist and promoting equity, diversity, and inclusion (EDI) and has had some continuing education opportunities for staff this month. Melody attended a workshop for Washington libraries titled The Journey to Becoming an Anti-Racist Organization and Keith and Hilary started a Library Journal course on equity, diversity, and inclusion for library collections. Monthly Programs Program Name Date Presenter Audience # Sponsor/ Cost Book Lovers Café Girl, Woman, Other by Bernadine Evaristo First Monday Melody E Adults 10 Friends: $150 a kit Changeling Alternating Fridays Bob D Adults 10 Library Family ST Thursdays Hilary & Chloe 0-6 yr. 18 Library Port Townsend Public Library April 2021 Monthly Program Report Special Events Program Name: May's Vote: a Livestream Performance Date: 4-15-21 Presenter: Denise Winter and Barbara Callander Intended Age: Adults Attendance 10 live- 20 more registered Location: Zoom Sponsored By: Friends- $100 and Key City Theatre Description: Live streamed performance, followed by commentary and Q & A. Prim and proper Emma Smith DeVoe and outrageous, flamboyant May Arkwright Hutton worked side by side -- but seldom eye to eye -- to win the vote for women in Washington State in 1910. Suddenly May is gone, and Emma can’t get her out of her mind! On Thursday, April 15th the Port Townsend and Jefferson County Libraries will present May’s Vote, a play by Toni Douglass about the two women who led the campaign that won the vote for women in Washington in November 1910. The program is being presented in honor of that anniversary and of the 2020 centennial of the 19th Amendment. Join us online for this play about these two fascinating women from Washington’s past. The actors will give a brief live introduction Port Townsend Public Library April 2021 Monthly Program Report before the performance and will then be available to answer your questions in what we expect will be a lively post-play discussion after the show. May’s Vote is produced by Key City Public Theatre in Port Townsend. It is funded in part by the Washington State Women’s Commission and the Washington State Historical Society through the Votes for Women Centennial Grant Program. May’s Vote is performed by Denise Winter and Barbara Callander. Comments: An excellent program- Key City did an increble job of transforming this play to a Zoom format. We wish more people who had registered attended. Program Name: Sing-a-Ling Date: 4/15/21 Presenter: Keeth Apgar Intended Age: Children and families Attendance 6 Location: Zoom Sponsored By: FOTL $75 Description: Part story time, part sing-along and fully loaded with laughs, the select songs and rhyming stories in this show combine finger play, movement, picture books, uplifting acoustic music and an engaging, highly-interactive banter between audience and presenter. Comments: Port Townsend Public Library April 2021 Monthly Program Report Program Name: STEAM Kits Date: 2nd and 4th week in April Presenter: Hilary V. Intended Age: 6-12 Attendance 100 Location: Take and Make Sponsored By: FOTL Description: This month we did Shrinky dinks where kids could draw on a piece of plastic and bake it at how to create a little charm. We also had exploding boomerangs that are held together by tension and when they hit a solid item like a wall, they would fall apart. Kids could make several designs and were challenged to come up with their own. Comments: Port Townsend Public Library April 2021 Monthly Program Report Program Name: Craft Bags Date: Weekly Presenter: Hilary V. and Chloe V. Intended Age: 2-6 Attendance 200 kits Location: Take and Make Sponsored By: FOTL Description: Weekly craft kits for preschoolers. In April we did rainbows, celebrated Earth Day, and lady bugs. Comments: Port Townsend Public Library April 2021 Monthly Program Report Program Name: L@YL Date: 4/14/21 Presenter: Joy W. Intended Age: 12-18 Attendance 30 Kits Circulated Location: Blue Heron Middle School and PT High School Sponsored By: PT School District Description: 30 black out poetry kits and snacks Comments: Sample image: Port Townsend Public Library May 2021 Monthly Program Report Month in Review May is a slow program month as the school year winds down and staff prepare for Summer Reading. Good news is the library will host in-person outside storytimes this summer. Our first in-person programs since March 2020. We are hoping to resume adult programs in- person in the fall. Reopening The Carnegie Reading Room reopened as well as computer use. Up to 30 people were invited in the library for 30-minute visits. Patrons have appreciated the longer browsing time, access to public computers, and being in the beautiful Carnegie Room again. Mill Series The successful series concluded with an artist talk on May 27th via Zoom. This collaboration has set an exciting precedent for future collaborative programing. Monthly Programs Program Name Date Presenter Audience # Sponsor/ Cost Book Lovers Cafe First Monday Melody E Adults 10 Friends $150 for kit Changeling Alternating Fridays Bob D Adults 10 Library Family ST Thursdays Hilary & Chloe 0-6 yr. 0 (on break) Port Townsend Public Library May 2021 Monthly Program Report Special Events Program Name: Port Townsend Paper: Artists' Talk Date: 5-27-21 Presenter: artists Karen Lené Rudd, Dana Squires Intended Age: Adults Attendance 10 Location: Zoom Sponsored By: JCHS, PT Mill, City Description: Join artists Karen Lené Rudd, Dana Squires, and artist teacher Dana Weir from Swan School for a talk about their art installations and student art for the Paper Mill Art Installation as part of the series The Port Townsend Paper Mill – Past, Present, and Future. A question and answer period will follow the artists’ talks. Comments: An excellent artists’ talk that will be posted online. JCHS and the library noticed that as the weather gets nicer and the State opens more that Zoom program attendance is lowering. Port Townsend Public Library May 2021 Monthly Program Report Program Name: Sing-a-Ling Date: 5-20-21 Presenter: Keeth Apgar Intended Age: Children and families Attendance 8 Location: Zoom Sponsored By: FOTL $75 Description: Part story time, part sing-along and fully loaded with laughs, the select songs and rhyming stories in this show combine finger play, movement, picture books, uplifting acoustic music and an engaging, highly-interactive banter between audience and presenter. Comments: This was the last program for the season as Sing-A-Ling takes a break for the summer months. Hoping it can resume in-person in fall 2021. April 2021 MONTHLY MONTHLY Print Circulation Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Adult Books 4,476 29 15,334. 5 16,334 17,725 -7.8 YA Books 232 1 23,100. 0 979 917 6.8 Children's Books 4,030 41 9,729.3 12,824 11,738 9.3 Express Paperbacks 138 0 #DIV/0! 192 1,399 -86.3 Adult Periodicals 318 3 10,500. 0 908 836 8.6 Children's Periodicals 41 7 485.7 89 208 -57.2 Total 9,235 81 11,301. 2 31,326 32,823 -4.6 Nonprint Circulation Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change DVD 3,046 6 50,666. 7 10,954 18,435 -40.6 Audiobook 257 0 #DIV/0! 758 1,242 -39.0 Electronic Materials* 3,684 2,657 38.7 14,456 12,100 19.5 Music 238 1 23,700. 0 612 1,347 -54.6 Children's DVD 242 3 7,966.7 932 1,830 -49.1 Children's Audio 123 0 #DIV/0! 246 500 -50.8 Equipment 36 4 800.0 161 164 -1.8 Total 7,626 2,671 185.5 28,119 35,618 -21.1 *Includes eBooks, eAudio and eMagazines Other Circulation School Collections 180 2 8,900.0 503 766 -34.3 School collections are books from school libraries that are put on hold by PTL patrons and sent here for pickup. Total Circulation Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Total Circulation 17,041 2,754 518.8 43,034 76,313 -43.6 Renewals 4,860 65 7,376.9 17,716 20,372 -13.0 Self Checkouts 5,856 - #DIV/0! 8,118 22,949 -64.6 Selfcheck as % of total 70% 0% 4% 70% 74% Selfcheck percent of total reflects Polaris total checkouts at self check machines/ total checkouts at workstations. Patrons Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Registrations 34 28 21.4 138 235 -41.3 Visits 4,570 0 #DIV/0! 17,438 29,371 -40.6 Total Cardholders 9,769 9,018 8.3 9,769 9,018 8.3 Information Service Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Reference Questions 600 240 150.0 1,800 3,470 -48.1 Database Usage 693 1,397 -50.4 3,275 2,792 17.3 Website Visits 8,053 4,542 77.3 37,639 39,083 -3.7 Public Computer Sessions - - #DIV/0! 0 4,220 -100.0 Library Lending Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Loaned to CLAN 2,286 #DIV/0! 11,312 5,801 95.0 Borrowed from CLAN 3,372 - #DIV/0! 15,974 7,194 122.0 Loaned to ILL 10 - #DIV/0! 46 56 -17.9 Borrowed from ILL 59 - #DIV/0! 299 450 -33.6 Holds Placed 3,356 431 678.7 21,879 10,513 108.1 Holds Satisfied 3,546 - #DIV/0! 21,645 9,158 136.4 CLEO libraries are Port Townsend, Jefferson County, McCurdy Library and the Port Townsend, Brinnon, and Quilcene schools. ILL libraries are any other libraries that allow PTL to borrow their materials and check them out to our patrons. Programs/Outreach Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Adult 4 10 -60.0 19 35 -45.7 Children 10 5 100.0 35 45 -22.2 Teen 1 0 #DIV/0! 7 4 75.0 All Ages 0 2 -100.0 3 3 0.0 Total Programs 15 17 -11.8 64 87 -26.4 Program/Outreach Attendance Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Adult 29 70 -58.6 276 927 -70.2 Children 318 52 511.5 1,079 1,008 7.0 Teen 30 0 #DIV/0! 202 112 80.4 All Ages 0 30 0.0 240 180 33.3 Total Attendance 377 152 148.0 1,797 2,227 -19.3 Volunteers Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Volunteer Hours 39 0 #DIV/0! 39 414 -90.6 Number of Volunteers 10 0 #DIV/0! 14 15 -6.7 Books on Wheels - Home Delivery Program Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change *Books on Wheels 15 0 #DIV/0! 27 153 -82.4 *Includes number of home deliveries and reference requests. Community Meeting Room (Pink House) Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Community Meeting Room Usage 2 2 0.0 11 31 -64.5 Collection Development Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Total Items 45,631 46,164 -1.2 45,631 46,164 -1.2 Total items is a periodic snapshot of the collection that reflects items in the system at the time the report is run (not over a period of time). Please take a moment to answer this anonymous survey about your library. All questions are optional. Return the survey with your utility bill, in a book drop, or to the library. Your feedback is appreciated. Section 1: Please check one answer for each of the following: 1. Do you have a library card? Yes No 2. On average, how often do you use the library (could be in person or using online resources)? Daily Weekly Monthly Less than once a month Never 2a. If you never use the library in person or online tell us why and skip to question 5. 3. How would you rate each of the following library services? Excellent Good Fair Poor Haven’t used/Not applicable Customer service Collection (books, DVDs, music, newspapers, magazines etc.) Youth Programs (classes, storytimes, etc.) Adults Programs (classes, author talks, Community Read, etc.) Online services (website, catalog, research databases, eBooks etc.) ILL (Interlibrary loan) Reference (research assistance) Computers and printers Help using computers, printers, etc. Internet access Hours of operation Homebound service (Books on Wheels) Reading areas Community meeting room (Pink House) Photocopier Overall, how would you rate the library? 4. How do you typically find out about library programs? Check all that apply. Library website Social media (Facebook or Twitter etc.) Newspaper Friends of the Library newsletter Signs or flyers in the library Signs or flyers in the community Word of mouth Library staff Haven’t used/Not applicable Other: __________________________________ Section 2: We value your opinions. Please answer the following questions: 5. What do you value most about the library, even if you don’t use it regularly or at all? 6. How could the library or its services be improved? 7. Do you have anything to add? Thank you for your time! If you have questions about this survey or about the library, please contact Melody Sky Eisler, Library Director at meisler@cityofpt.us or 344-3054. Visit the library’s website at http://www.ptpubliclibrary.org Daily Feedback Log from Patrons Comment from patron: Anything to add? Date: