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Home My WebLink About041321 Packet LIBRARY ADVISORY BOARD MEETING AGENDA April 13, 2021| 1:00pm | Online ****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts with the public required by the Open Public Meetings Act and the Public Records Act. The May 29, 2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in-person meetings are allowed. Council will be participating by teleconference**** Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com enter the 9 digit Webinar ID 225-540-899 or listen by phone only (listening mode only) United States: +1 (415) 655-0060 access code: 448-180-272# Local Dial In – (360) 390-5064 access code: 448-180-272# I. Call to Order II. Roll Call III. Introductions IV. Approval of Agenda V. Approval of Minutes VI. Old Business a. Implementing the Library Strategic Plan and LAB’s work plan discussion for 2021 i. Metrics homework VII. New Business a. Community Read 2021 Report b. Review of updated Patron Privacy Policy VIII. Next Scheduled Meeting – June 8, 2021 | 1:00 p.m. ONLINE a. Agenda items IX. Public Comment X. Adjourn LIBRARY ADVISORY BOARD MEETING NOTES Regular Meeting DATE: February 11, 2021 START TIME: 4:02pm LOCATION: Online MEMBERS PRESENT: Ann Raymond, Robert Gray, Savannah Hensel, Ellie Mathews, Jacqueline Mention, and Owen Rowe, (City Council Liaison) MEMBERS ABSENT (Excused): Sidonie Wilson (Chair), Kathy Ryan STAFF PRESENT: Library Director Melody Eisler, Deputy City Clerk Haylie Clement AGENDA ITEM ACTION V Approval of Minutes The Library Advisory Board voted to unanimously approve the October 8, 2020 and November 19, 2020 meeting minutes. VII New Business: a. Recap of 2020 Library Services Library Director Melody Eisler shared a list of the creative services the library staff created to best serve the community during the pandemic in 2020. ALL LAB members expressed their gratitude for the work staff did to be creative and serve the community. b. Implementing the Library Strategic Plan and LAB’s work plan discussion for 2021 LAB discussed how the board can help support the implementation of the plan. Members are going to help research annual customer satisfaction survey templates, metric for tracking success with public services, all to help the Library establish baselines and metrics to use for annual statistics and for how to measure success. c. Electing a new Chair d. Meeting times and frequency for 2021 The board discussed meetings days and time and how often to meet. c. Jacqueline Mention was unanimously voted to be the new chair for the next year from April 2021- April 2022 d. The board unanimously voted to continue to meet every other month and to now meet the second Tuesdays of February, April, June, August, October, December from 1:00pm-3:00pm Public Comment: none Next Scheduled Meeting agenda ideas: April 13, 2021 from 1pm-3pm Discuss “homework from under new business “b” section, recap of 16th annual Community Read ” Adjourn: 5:06pm Port Townsend Public Library February 2021 Monthly Program Report Month in Review An intergovernmental group hosted a Zoom presentation with Chuck Marohn, author and founder of Strong Towns. Marohn provides new perspectives on building strong and resilient communities. Melody joined City Manager John Mauro on his radio program Brewocracy to discuss the book and promote the book club kits. Marohn’s book is now a book club kit. City Council members are reading the book first and then it will be available for the community to checkout. Many people were inspired by his presentation. The Library held our 5th annual “Fall in Love with Your Library” event and in place of an open house Take and Make kits with chocolates and valentine card making supplies were provided. All 100 kits were gone in two days, which shows how popular these kits are with our community. The Library is preparing for a March 2nd limited in-person reopening with grab and go services being offered in addition to curbside services. The 16th annual Community Read House Lessons: Renovating a Life books were set out and flew off the curbside table. So far, the book has received great press coverage and positive feedback from the community. Monthly Programs Program Name Date Presenter Audience # Sponsor/ Cost Book Lovers Café: The Water Dancer by Ta-Nehisi Coates 1st Mondays Melody E. (Melody was absent so the members lead the discussion) Adults 7 Friends- about $150 for the kit Changeling 1st and 3rd Fridays Bob D. Adults 10 $0 Family ST Tuesdays Hilary 3-5 yr. 18 $0 Port Townsend Public Library February 2021 Monthly Program Report Special Events Program Name: History and Operation of the Port Townsend Olympic Gravity Water System Date: 2-25-21 Presenter: Ian Jablonski Intended Age: Adults Attendance 70+ Location: Zoom Sponsored By: Library, City, JCHS< and PT Paper Mill Description: Port Townsend’s location in a rain shadow at the north end of the Quimper Peninsula made it necessary for community leaders to develop a reliable water source in the Olympic Mountains. In 1928, a partnership with Crown Zellerbach paper mill was formed to construct a 28-mile long replacement water system. Under an agreement with the city, Port Townsend Paper Company continues to operate and maintain the transmission system while city staff provide treatment and delivery of the water to the community. Comments: The speakers’ series has been incredibly well received. Port Townsend Public Library February 2021 Monthly Program Report Program Name: Sing-a-Ling Date: 2/18/2021 Presenter: Keeth Apgar Intended Age: Children and Families Attendance 20 Location: Zoom Sponsored By: FOTL $75 Description: Part story time, part sing-along and fully loaded with laughs, the select songs and rhyming stories in this show combine finger play, movement, picture books, uplifting acoustic music and an engaging, highly-interactive banter between audience and presenter. Comments: Port Townsend Public Library February 2021 Monthly Program Report Program Name: STEAM Kits Date: 4th week of February Presenter: Hilary V. Intended Age: 6-11 years old Attendance 35 Location: Take and Make Sponsored By: Description: This month during the 4th week, kit packets with Cootie Catchers were provided. Each packet contained a “how to,” 2 premade cootie catchers, and one make your own! One of the premade ones was Harry Potter Themed. See Below. Comments: Port Townsend Public Library February 2021 Monthly Program Report Program Name: Craft Bags Date: Weekly Presenter: Hilary V and Chloe V Intended Age: 2-6 Attendance 150 Location: Take and Make Sponsored By: FOTL Description: Weekly craft kits for preschoolers. In February we did Hedgehogs, polar bears and handprint fish. Comments: Port Townsend Public Library February 2021 Monthly Program Report Program Name: L@YL Date: 2/17/2021 Presenter: Joy W. and Hilary V. Intended Age: Teens Attendance 56 bags given out/1 zoom attendee Location: Zoom Sponsored By: FOTL/PTSD $10 for snacks from Friends Description: This month we did book hedgehogs. Comments: Port Townsend Public Library February 2021 Monthly Program Report Program Name: Fall in Love with Your Library Date: Week of February 8th Presenter: Hilary V. Intended Age: All Ages Attendance 100 Location: Take and Make Kits Sponsored By: FOTL $150 Description: Valentines kits with chocolate were available for this all ages Take and Make. Comments: February 2021 MONTHLY MONTHLY Print Circulation Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Adult Books 3,636 6,773 -46.3 7,536 13,970 -46.1 YA Books 201 310 -35.2 410 660 -37.9 Children's Books 2,650 4,482 -40.9 5,651 9,049 -37.6 Express Paperbacks 0 521 -100.0 0 1,127 -100.0 Adult Periodicals 158 341 -53.7 391 668 -41.5 Children's Periodicals 4 82 -95.1 30 158 -81.0 Total 6,649 12,509 -46.8 14,018 25,632 -45.3 Nonprint Circulation Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change DVD 2,372 6,759 -64.9 4,781 14,644 -67.4 Audiobook 153 481 -68.2 319 976 -67.3 Electronic Materials* 3,739 2,928 27.7 7,379 6,076 21.4 Music 87 477 -81.8 207 1,024 -79.8 Children's DVD 216 701 -69.2 465 1,438 -67.7 Children's Audio 84 159 -47.2 160 402 -60.2 Equipment 32 48 -33.3 83 123 -32.5 Total 6,683 11,553 -42.2 13,394 24,683 -45.7 *Includes eBooks, eAudio and eMagazines Other Circulation School Collections 97 280 -65.4 102 592 -82.8 School collections are books from school libraries that are put on hold by PTL patrons and sent here for pickup. Total Circulation Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Total Circulation 13,429 24,342 -44.8 27,514 50,901 -45.9 Renewals 3,766 7,926 -52.5 7,999 15,497 -48.4 Self Checkouts - 7,489 -100.0 0 17,540 -100.0 Selfcheck as % of total 0% 54% 4% 0% 65% Selfcheck percent of total reflects Polaris total checkouts at self check machines/ total checkouts at workstations. Patrons Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Registrations 36 79 -54.4 67 174 -61.5 Visits 3,308 11,560 -71.4 7,579 23,595 -67.9 Total Cardholders 9,704 8,990 7.9 9,704 8,990 7.9 Information Service Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Reference Questions 600 1,232 -51.3 600 2,464 -75.6 Database Usage 844 1,013 -16.7 1,700 1,299 30.9 Website Visits 9,033 10,473 -13.7 18,270 21,246 -14.0 Public Computer Sessions - 1,725 -100.0 0 3,438 -100.0 Library Lending Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Loaned to CLAN 2,832 2,234 26.8 6,094 4,585 32.9 Borrowed from CLAN 4,106 2,714 51.3 8,317 5,714 45.6 Loaned to ILL 14 24 -41.7 22 47 -53.2 Borrowed from ILL 76 186 -59.1 151 370 -59.2 Holds Placed 6,180 3,813 62.1 13,025 8,148 59.9 Holds Satisfied 6,065 3,517 72.4 12,321 7,634 61.4 CLAN libraries are Port Townsend, Jefferson County, and the Port Townsend, Brinnon, and Quilcene schools. ILL libraries are any other libraries that allow PTL to borrow their materials and check them out to our patrons. Programs/Outreach Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Adult 4 8 -50.0 8 18 -55.6 Children 8 16 -50.0 18 32 -43.8 Teen 1 2 -50.0 2 4 -50.0 All Ages 1 1 0.0 1 1 0.0 Total Programs 14 27 -48.1 29 55 -47.3 Program/Outreach Attendance Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Adult 87 278 -68.7 207 538 -61.5 Children 223 398 -44.0 549 778 -29.4 Teen 56 65 -14 62 112 -44.6 All Ages 100 150 0.0 100 150 -33.3 Total Attendance 466 891 -47.7 918 1,578 -41.8 Volunteers Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Volunteer Hours 0 185 -100.0 0 358 -100.0 Number of Volunteers 0 37 -100.0 0 37 -100.0 Books on Wheels - Home Delivery Program Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change *Books on Wheels 4 56 -92.9 8 111 -92.8 *Includes number of home deliveries and reference requests. Community Meeting Room (Pink House) Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Community Meeting Room Usage 3 10 -70.0 6 24 -75.0 Collection Development Current Month YTD 2020 % Change YTD 2021 YTD 2020 % Change Total Items 45,519 46,426 -2.0 45,519 46,426 -2.0 Total items is a periodic snapshot of the collection that reflects items in the system at the time the report is run (not over a period of time). Port Townsend Public Library March 2021 Monthly Program Report Month in Review: Reopening and the Community Read March was an incredible month at the Library. We reopened our doors to limited in-person “Grab and Go” services after nearly a year of being closed. The community’s response was joy and gratitude filled as patrons were so happy to come back in and browse. Services will gradually be expanded in the next couple of months. The mostly virtual 16th annual Community Read has been a wonderful success. Erica Bauermeister’s incredible memoir House Lessons: Renovating a Life helped bring comfort, joy, connections, and new perspectives for our community when it was needed after a year of being in a pandemic. The Library received excellent press coverage and plentiful comments of deep appreciation from the community. With nearly 900 attendees the program had more attendance than some past in person Community Reads, which is incredibly gratifying. “One-part investigation of architecture and design, one part exploration of identity, House Lessons is a meditation on space and home, and Bauermeister is a Zen master of the self.” –Adrienne Brodeur, author of Wild Game Port Townsend Public Library March 2021 Monthly Program Report About the Book In this mesmerizing memoir-in-essays, Erica Bauermeister renovates a trash-filled house in eccentric Port Townsend, Washington, and in the process takes readers on a journey to discover the ways our spaces subliminally affect us. A personal, accessible, and literary exploration of the psychology of architecture, as well as a loving tribute to the connections we forge with the homes we care for and live in, this book is designed for anyone who’s ever fallen head over heels for a house. It is also a story of a marriage, of family, and of the kind of roots that settle deep into your heart. Discover what happens when a house has its own lessons to teach in this moving and insightful memoir that ultimately shows us how to make our own homes (and lives) better. About the Author ERICA BAUERMEISTER is the bestselling author of four novels: The School of Essential Ingredients, Joy for Beginners, The Lost Art of Mixing, and The Scent Keeper. She is also the coauthor of 500 Great Books by Women: A Reader's Guide and Let's Hear It For the Girls: 375 Great Books for Readers 2-14. She has a PhD in literature from the University of Washington, and has taught there and at Antioch University. With the exception of two years in Italy, Bauermeister has lived in the Pacific Northwest for nearly four decades, and her children proudly say rainwater runs in their veins. She is a founding member of the Seattle7Writers and currently lives in Port Townsend, Washington, in the house she renovated with her family. Visit her online at https://www.ericabauermeister.com/house-lessons Community Read 2021 Program Statistics Program Attendance Date Book Lovers' Café 20 3/1/2021 Movie Kickoff Community First 275 3-1 -3-7 Spirit of Home 200 3-4 - 3-28 Jump Start your Memoir 55 3-14 - 3-15 Book Discussion with Richard Berg 35 3/18/2021 Fairy Garden Take and Make 100 3/8/21 StoryWalk 40 3/20/2021 High School English Class Visits 70 3/22/2021 Meet the Author Talk 150 3/25/2021 Total attendance: 945 Port Townsend Public Library March 2021 Monthly Program Report House Lessons Circulation Books Lifetime circulation Year-to- date Books 115 79 Read and Release circulating through community* 420 420 Book Club Kit 2 2 eBook and eAudiobook 50 25 Total circulation 587 526 * The Read and Release copies may be read and shared multiple times so this is a low estimate of circulation. Most likely it is 3 to 5 times higher. Thank you to our incredible sponsors: Friends of the Port Townsend Library, The Port Townsend Public Library Foundation, and our community partners: Port Townsend Film Festival, Jefferson County Historical Society, Imprint Books, Port Townsend School District, Port Townsend Jefferson County Leader, Peninsula Daily News, Northwind Arts, and KPTZ 91.9 FM. Messages from patrons about the Community Read and programs: I returned the House Lessons book club kit to the library today, so that should be in good time for the next group. We had a lovely session with Erica Bauermeister yesterday. As you predicted, she was a wonderful speaker. She was warm, down to earth, funny, and very responsive to our questions. We’re looking forward to events for the Community Read, as we now feel a special connection with her. Thank you so much for making this possible! This was by far one of the better Zooms I've experienced, and Erica is always a joy- you worked well as a team, much appreciated from my end. Thank you so much for convincing Erica to do a class for us. She is wonderful. The class was fabulous and gave me so many inspired ideas. Currently I'm working on a master’s degree in creative writing and this class was even better than a lot of them I've been doing through Queens University. Cheers to a swift end to the pandemic and a chance to enjoy the library fully in person again. Appreciate all the work you have done to keep the community engaged through an extremely difficult year. Thanks to everyone for today’s class visits! I think it was a great success. The students seemed very engaged, and each session was a little different. Great teamwork! I'm impressed with the quality of the program with Erica Bauermeister. Not only was her book a very well- written piece, but she brought others into her experience -- her journey, but also their own. It was an Port Townsend Public Library March 2021 Monthly Program Report interactive experience into their own stories with their homes and histories. It was a rich program -- a heartfelt expression. You did an excellent job introducing the read and the community activities leading into Mayor Sandoval's review of the book (also concise) and then of Erica's bio. Erica's presentation was engaging and interactive and then your facilitation of the questions and ending was well done. Best ever community read experience. Grateful. Erica’s talk last night was wonderful. She is an excellent presenter and writer. I’m reading the last few chapters now. I had met her at the library over the years and especially enjoyed her three books about the cooking school. The library has really held us all together this past year. You’ve done an excellent job. Pictures from the events: Port Townsend Public Library March 2021 Monthly Program Report Port Townsend Public Library March 2021 Monthly Program Report Monthly Programs Program Name Date Presenter Audience # Sponsor/ Cost Book Lovers Cafe 3-1-21 Melody E Adults 20 $150 for the kits from the Friends Changeling 1st and 3rd Fridays Bob D. Adults 10 Library Family ST Thursdays Hilary & Chloe 0-6 yr. Port Townsend Public Library March 2021 Monthly Program Report Special Events Program Name: Sing-a-Ling Date: 3/18/21 Presenter: Keeth Apgar Intended Age: Children and families Attendance 4 Location: Zoom Sponsored By: FOTL $75 Description: Part story time, part sing-along and fully loaded with laughs, the select songs and rhyming stories in this show combine finger play, movement, picture books, uplifting acoustic music and an engaging, highly-interactive banter between audience and presenter. Comments: Program Name: STEAM Kits Date: Week of March 21 Presenter: Hilary V. Intended Age: 6-11 Attendance 50 Location: Take and Make Sponsored By: FOTL Description: STEAM kits for kids to take home 2nd and 4th weeks of each month Comments: Port Townsend Public Library March 2021 Monthly Program Report Program Name: Craft Bags Date: Weekly in March Presenter: Hilary V. & Chloe V. Intended Age: 0-6 Attendance 200 Location: Take and Make Sponsored By: FOTL Description: Weekly crafts for preschool aged kids Comments: Port Townsend Public Library March 2021 Monthly Program Report Port Townsend Public Library March 2021 Monthly Program Report Program Name: L@YL Date: 3/24/21 Presenter: Dana Sullivan Intended Age: Teens Attendance 40 kits 8 attendees Location: Zoom Sponsored By: FOTL and PT School District Description: Local author and Illustrator Dana Sullivan led a short doodle session Comments: Policy of Confidentiality of Library Transactions and Patron Files It is library policy that what individuals read, view, or listen to is a matter of personal privacy protected by Washington State Law Regarding Public Records and the Public Library Exemption (RCW 42.56.310) which establishes the confidentiality of library records. Under this policy, library staff members and volunteers may not tell employers, government agencies, school personnel, relatives, or others what materials are checked out to a card holder without a court order requiring that the records be provided and a public hearing of which the patron is notified. All library transactions are confidential in nature. The library upholds the right of a card holder to be given full, confidential access to available library resources no matter what political or intellectual atmosphere prevails. Every person of any age who has a Port Townsend Public Library card has the right to borrow any item in the library's collection and is eligible for all services offered. Although the Port Townsend Public Library makes every effort to protect patron privacy, under the federal USA PATRIOT ACT (Public Law 107-56), records of the books and other materials borrowed from this library may be obtained by federal agents with a court order. Unlike the Washington State law this federal law prohibits library workers from informing patrons if federal agents have obtained their library records. Names and addresses from the patron files may be released under the following circumstances: 1. The titles of overdue items checked out by a patron under the age of eighteen (18) will be released to the patron’s custodial parents or legal guardians upon request. 2. The Library Director may approve the use of patron files names, addresses, or email addresses in order to conduct user surveys or to notify library users of programs, services, or library policy changes. 3. The Library Director may approve the use of names and addresses of adult library users ages eighteen (18) and older to be used from time to time by the library for the sole purpose of notifying users of upcoming events or to invite users to participate in or to monetarily support library activities. Provided that, in the case of items 2 and 3, care is used to a) prevent such information from being misused or misappropriated, and b) to enable patrons to inform the library of their desire not to receive such notifications and for the library to honor those wishes. Ways the Library Protects Patron Privacy • Library computers erase browsing history, passwords and personal data between sessions. • If materials are returned on time, they are removed from the patron's record at the time of check in. "Last patron" information is attached to each library item after checking in, to help the library determine responsibility for damages and missing parts. • Interlibrary Loan records are shredded one month after the items are returned. • We retain no long-term records of the materials and equipment patrons have used and returned. •Patrons may opt in to saving their reading history for their convenience. Revised and Approved 6/26/2003 and reviewed by the Library Advisory Board and approved again by the Library Advisory Board on 4-19-2018 and revised and reviewed by the Library Advisory Board again on 4-13-2021