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HomeMy WebLinkAboutLAB Minutes 10102019 final Minutes of the Port Townsend Library Advisory Board Meeting of October 10, 2019 LOCATION: Library Learning Center/Charles Pink House MEMBERS PRESENT: Owen Rowe, Ann Raymond, Sidonie Wilson, Kathy Ryan, Jacqueline Mention and Robert Gray (City Council Liaison) MEMBERS ABSENT: Carol Klontz STAFF PRESENT: Library Director Melody Eisler Topic Motions/Recommendation/Action Call to Order The meeting was called to order at 2:31 p.m. Approval of Minutes for August 8, 2019 Unanimously approved Approval of Agenda Unanimously approved Old Business Items: a. Selecting a new Chair Ann and Melody discussed the role of the Chair, and that Ann would like to give another member the opportunity to step into the position. Sidonie offered to serve and the board discussed rotating the Chair annually in the fall. b. LAB Workplan The workplan that was presented to City Council on September 3, 2019 was discussed. The board wanted to know about next steps in terms of whether Council would make a specific tasking resolution for the workplan for LAB. Melody let them know she would keep them posted as she learned more about next steps with City Council and the workplans from the advisory boards. c. Liaison for the Library Foundation The board discussed exploring other options for communicating with the Foundation and the Friends boards besides sitting in their meetings. Melody said she would reach out to the presidents of each board to discuss alternatives while still maintaining strong communication a. The board unanimously approved Sidonie Wilson as the new chair. They also agreed that the Chair would rotate annually, and the new chair would be selected at the October meeting. d. Sidonie motioned that at each LAB meeting the board spend 5-15 minute practicing the community engagement methods from the Aspen Institute’s Rising to the Challenge Report. All members were in favor except Kathy Ryan, who abstained. Topic Motions/Recommendation/Action with the three library stakeholder groups. Could a member of the Friends and Foundation consider joining LAB in the future, was another idea raised? d. Library Strategic Planning a. Strategic Planning Steering Committee Sidonie and Ann both offered to serve on this committee if and when the BERK proposal is approved by City Council. Melody reminded the board that they would all be involved in the Library’s strategic planning process. Melody also shared what the Pierce County Library plan looked like that BERK worked on https://www.piercecountylibrary.org/files/library/2019-strategic- plan.pdf b. Aspen Institute “Rising to the Challenge Report” Background Melody shared the executive summary of the report https://csreports.aspeninstitute.org/Dialogue-on-Public- Libraries/2014/report/details/0082/Libraries New Business Items: a. Friends of the Library Book Sale Saturday, October 19th The Friends last sale of the year. Proceeds support library programs. Melody also shared the Friends October 2019 newsletter that comes out three times a year and has professional journalists and editors working on it https://www.friendsofptlibrary.org/newsletter b. Board Recruitment Melody announced that Sarah Fairbank resigned from the board due to family reasons and share her thoughtful card with the group. The board discussed wanting to recruit a teenage member and to look for parents with young children. It was suggested to reach out to the homeschool network and 4-H. Topic Motions/Recommendation/Action Next Meeting: December 12, 2019, 2:30p.m. Topics include: • Strategic plan and workplan updates • LAB Liaison with Friends and Foundation • Library Director’s Award • Recruitment • Aspen Institute Practice The board decided to set the agenda at the end of each meeting. Public Comment: none Adjourn: The meeting was adjourned at 4:00 p.m.