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HomeMy WebLinkAbout012219 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JANUARY 22, 2019 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 22nd day of January 2019 in Council Chambers at 540 Water Street. Deputy Mayor David Faber called meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Amy Howard, and Ariel Speser with Michelle Sandoval, and Deborah Stinson excused. Staff members present were City Manager David Timmons, Finance and Administrative Services Director Nora Mitchell, City Attorney Heidi Greenwood, City Engineer David Peterson, Library Director Melody Eisler, Assistant City Engineer Samantha Harper, Parks Recreation and Community Services Director Alex Wisniewski, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA There were none. SPECIAL PRESENTATION Proclamation: National Mentoring Month Dana Nixon, Building Futures Coordinator of YMCA of Jefferson County, accepted the proclamation. She spoke about their services and students looking for matches at Salish Coast and Blue Heron schools in Port Townsend. Proclamation: National Drug and Alcohol Facts Week Karen Obermeyer, Health Educator and Denise Banker with Jefferson County Public Health accepted the proclamation. They provided statistics on drug use and expressed appreciation for the proclamation showing a dedication to prevention programming. COMMENTS FROM THE PUBLIC Public comment City Council Business Meeting January 22, 2019 Page 1 of 6 Cheryl Lowe of the Jefferson County Marine Resources Committee provided a handout of their efforts and activities. She reported on specific City activities such as monitoring kelp beds, eelgrass buoys, outreach and education, as well as specific shoreline landowner outreach. Bob Simmons Water Resources Officer with the WSU Extension office and member of the Marine Resources Committee spoke about the importance of the development of rain gardens in partnership with the City. Peter Braden and Jean Baldwin, co-presidents of the Jefferson County Aquatic Coalition (JAC), expressed appreciation for the City partnership at the pool. With the good work by pool staff to promote the pool, JAC no longer finds it necessary to extend free Sunday swims. They will instead focus their advocacy to swim lessons and scholarships. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 161446 through 161751 in the amount of $566,365.69 Electronic Funds Transfer in the amount of$15.30 Approval of Minutes: December 10, 2018, January 7, January 14 (Workshop) and January 14, 2019 (Special Business Meeting) Resolution 19-008 Amending the City's Strategic Project Workplan with Items from the 2018 Council Inbox Motion: Robert Gray moved to approve the consent agenda as written. Pamela Adams seconded. Vote: motion carried unanimously, 5-0 by voice vote. UNFINISHED BUSINESS Resolution 19-009 Adopting the City of Port Townsend Share the Space Policy Library Director Melody Eisler gave the staff presentation, noting the only difference from the version viewed at the last meeting was changing "clothing" to "personal hygiene." There was no public comment. Motion: Ariel Speser moved to approve Resolution 19-009 Adopting the City of Port Townsend Share the Space Policy. Pamela Adams seconded. Vote: motion carried unanimously, 5-0 by voice vote. NEW BUSINESS City Council Business Meeting January 22, 2019 Page 2 of 6 Resolution 19-010 Authorizing the City Manager to Execute and Submit an Application for Public Infrastructure Grant Funds for the 7th Street Corridor Construction City Manager David Timmons provided the staff report prepared by special projects employee Belinda Graham. He reviewed projects funded by the Public Infrastructure Fund (PIF). Council questions to which Mr. Timmons responded were about the affected properties and additional funding mechanisms such as a limited improvement district. He announced that the City has begun discussions with an adjacent property owner about the potential to vacate 6th Street and Baker Street. There was no public comment. Motion: Amy Howard moved to approve Resolution 19-010 Authorizing the City Manager to Execute and Submit an Application for Public Infrastructure Grant Funds for the 7th Street Corridor Construction. Pamela Adams seconded. Vote: motion carried unanimously, 5-0 by voice vote. Resolution 19-011 Authorizing the City Manager to sign Agreements for the Washington State Department of Transportation Pedestrian and Bicycle Grant and the Washington State Transportation Improvement Program Regional Funds Grant for Discovery Road Project from Rainier Street to Sheridan Street and to Sign all Contracts for Planning, Permitting and Design of the Project. Assistant City Engineer Samantha Harper gave the staff report on the receipt of two grants associated with projects on the Transportation Improvement Program (TIP). She reviewed project details including the potential modifications to 14th Street. Staff responded to questions about the draft concepts presented and stated that a complete financing plan is needed for the $250,000 in matching funds. Mr. Timmons noted that funding needs to be authorized by the State legislature for this project to occur. Staff reviewed the project estimate timeline. It is anticipated that final construction would be complete by April 2021. There was no public comment. Motion: Amy Howard moved to approve Resolution 19-011 Authorizing the City Manager to sign Agreements for the Washington State Department of Transportation Pedestrian and Bicycle Grant and the Washington State Transportation Improvement Program Regional Funds Grant for Discovery Road Project from Rainier Street to Sheridan Street and to Sign all Contracts for Planning, Permitting and Design of the Project. Ariel Speser seconded. Vote: motion carried unanimously, 5-0 by voice vote. Resolution 19-012 Authorizing the City Manager to Sign a Release of a Utility Easement in the Vacated 57th Street between Grant Street and Sheridan Street Ms. Harper gave the staff report on extinguishing the easement for which there is staff support. City Council Business Meeting January 22, 2019 Page 3 of 6 There was no public comment. Motion: Amy Howard moved to approve Resolution 19-012 Authorizing the City Manager to Sign a Release of a Utility Easement in the Vacated 57th Street between Grant Street and Sheridan Street. Pamela Adams seconded. Vote: motion carried unanimously, 5-0 by voice vote. Resolution 19-013 Authorizing the City Manager to Sign a Partial Release of a Utility Easement in Vacated Wilson Street between Discovery Road and 20th Street Ms. Harper gave the staff report on the requested easement release. There was no public comment. Motion: David Faber moved to approve Resolution 19-013 Authorizing the City Manager to Sign a Partial Release of a Utility Easement in Vacated Wilson Street between Discovery Road and 20th Street. Ariel Speser seconded. Vote: motion carried unanimously, 5-0 by voice vote. Ad Hoc Committee on Committees Recommendation Ms. Speser gave a detailed report on the committee recommendations for modifications to establishing resolutions and clarified the intent behind the recommendations. Mr. Timmons reminded that Council should give direction to the Committee before they proceed with discussions with the affected advisory bodies. Mr. Timmons spoke about the desire for a clear distinction between park and transportation elements consistent with recommendations by the City's insurance authority and for purposes of seeking funding. There was some discussion of recommendations. 3) Remove "trails" from the Non- motorized Transportation Advisory Board (NMTAB) work plan and into the Parks Recreation and Tree Advisory Board (PRTAB) work plan and enabling legislation, 4) Change the scope of the Non-Motorized Transportation Advisory Board to Transportation Advisory Board with the Transportation Functional Plan as the basis for their work plan; and 6) Clarify or distinguish volunteer activities from the work in the enabling legislation. It was noted that to foster good communication between the two groups that liaison positions on each board would expand by one to allow for a nonvoting member. Public Comment: Debbie Jahnke had concerns with the recommendations. She clarified the intent of the Parks Recreation and Tree Advisory Board desire for adding "trails" to its resolution was simply to improve collaboration with NMTAB. There was additional discussion about the process of working with our advisory City Council Business Meeting January 22, 2019 Page 4 of 6 boards on the suggested resolutions with the understanding that staff would return with resolutions consistent with the committee's recommendations. It was noted that Arts Commission and Library Advisory Board resolution modifications primarily involve cleaning up language. Motion: Amy Howard moved to approve directing staff to return with resolutions outlining roles and responsibilities for the following: Council Ad Hoc Committee on Transportation, Arts Commission, and Library Advisory Board and task the liaisons with having the conversation and getting advisory board assistance with drafting resolutions for the Nonmotorized Transportation Advisory Board and Parks Recreation and Tree Advisory Board. Ariel Speser seconded. Vote: motion carried unanimously, 5-0 by voice vote. Ms. Howard reminded that Council has not adopted changes to Article IV, Exhibit E to update the list of committees as recommended. Staff agreed to return to Council with a resolution. PRESIDING OFFICER'S REPORT Deputy Mayor Faber reported on the legislative agenda as finalized and provided in the packet. CITY MANAGER'S REPORT Mr. Timmons reported on the following: - Dog park at MountainView and School Board approval of that proposal - Potential for expansion of the Recyclery - Continuation of Mountain View renovations - Cherry Street preconstruction meeting - His term on the WCIA Executive Board term is complete - City's acceptance of a Main Street Collaborator of the Year award for the Water Street project - Jefferson Street sidewalk progress - Visitor Plaza update - LTAC awarded money for public restrooms uptown and downtown in coordination with farmers market - Special Council Meeting scheduled for Monday, January 28 SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION There were none. COMMENTS FROM COUNCIL Ms. Howard reported OlyCap is currently considering whether or not to ratify her as a member. She has also been appointed to the AWC Nominations Committee for the AWC's board of directors. City Council Business Meeting January 22, 2019 Page 5 of 6 Mr. Gray recognized efforts of Jefferson County Historical Society Director Shelly Leavens and their recent activities under her guidance. ADJOURN There being no further business, the meeting adjourned at 8:26 p.m. Attest: Joanna Sanders, MMC City Clerk City Council Business Meeting January 22, 2019 Page 6 of 6