HomeMy WebLinkAbout100818CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF OCTOBER 8, 2018
CALL TO ORDER
The Port Townsend City Council met in workshop session on the 8th day of October
2018 in Council Chambers at 540 Water Street. Mayor Deborah Stinson called the
meeting to order at 6:30 p.m.
ROLL CALL
Councilmembers present at roll call were Robert Gray, Amy Howard, Ariel Speser,
Deborah Stinson, and Michelle Sandoval with Pamela Adams, and David Faber
excused.
Staff members present were City Manager David Timmons, Finance and
Administrative Services Director Nora Mitchell, Finance Manager Sheila Danielson,
Development Services Director Lance Bailey, Police Chief Michael Evans, and City
Clerk Joanna Sanders.
DISCUSSION ITEMS
Equipment Rental and Replacement
Finance and Administrative Services Director Nora Mitchell gave a presentation on
the history of the Equipment Rental and Replacement Fund (ER&R) and its current
status. Following the ER&R analysis by FCS Group in 2007, Staff worked on policy
changes in the fund, including separating the replacement funds. Issues that have
been identified are not fully funding operations and maintenance, co -mingling funds,
and not apportioning the additional police fleet mechanic and IT staff to the
departments benefiting from those expenses. The results to the General Fund
reflect a negative balance of $342,000. Only the IT shortfall is built into the 2019
budget and financing options are under review. Following discussion and no council
objection, Staff agreed to bring back ordinances to rescind the current policy
and adopt the new policy.
Proposed Budget Priorities for 2019
Finance Manager Sheila Danielson reviewed detailed changes to the supplemental
budget. She noted the ER&R proposed changes are not yet incorporated into the
2019 budget. Total supplemental appropriations comprise a total of $1.6 million. At
the last meeting, there was a review of proposed revenues. Some of the revenues
have been reduced slightly (sales tax and B&O tax projections). She then reviewed
the balance of the Council Reserve Fund summary. The 2019 budget is primarily
status quo with changes as mentioned to the ER&R funds and 2% cost of living
City Council Workshop Meeting October 8, 2018 Page 1 of 2
increases. The Deferred and Unfunded Items lists continue to be under review by
departments. The formal budget presentation is scheduled for November 5.
Update of Long Range Financial Forecast with Preliminary Budget Numbers
Ms. Mitchell reviewed the long-range financial forecast detailed report. Permanent
financing is being sought for Parks, Streets and Library and are part of the
updated Strategic Plan. The Library level of service study would be coming forward
to Council when complete. Mr. Timmons responded to questions about the timing
for developing a facilities district. There was Council interest in more information on
deferred and unmet needs.
ADJOURN
There being no further business, the meeting adjourned at 8:02 pm.
Attest:
Joanna Sanders, MMC
City Clerk
City Council Workshop Meeting October 8, 2018 Page 2 of 2