HomeMy WebLinkAboutJefferson County - Interlocal Cooperation Agreement Affordable Housing & Homeless Housing and Amendment 1 621222 PG 0' AGR
12/12/2018 08:37 AM $109.00 JEFFERSON COUNTY COMMISSIONERS
Jefferson County WA Auditor's Office — Rose Ann Carroll, Auditor
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Jefferson County Coininis�,igiQrs
ED, Box 1220
Port Townsend. WA 98368
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DOCUMENT TITLE
Interlocal Aarcement: Support Affordable Housing,and I lonieless haus hip" Prouams
REFERENCE NUMBER (S) OF RELATED DOCUMENTS
Additional Reference#'s on pane
GRANTOR (S) (Last,First and Middle Initial)
Jefferson Counjy
Additional grantor on Dage
GRANTEE (S) (Last,First and Middle Initial)
Cit ort Imsend
Additional grantee on nage
LEGALDESCRIPTION (Abbreviatedform:i.e.lot,block,plat or section,township,range,quarter/quarter)
Additional legal on Date
ASSESSOR'S PROPERTY TAX PARCEL/ACCOUNT NUMBER
Additional parcel#'s on nage
The Auditor/Recorder will rely on the information provided on this form.The staffwill not read the document to verify the accuracy or completeness of the
indexing information provided herein,
INTERLOCAL COOPERATION AGREEMENT BETWEEN JEFFERSON COUNTY
AND THE CITY OF PORT TOWNSEND TO SUPPORT AFFORDABLE HOUSING AND
HOMELESS HOUSING PROGRAMS PURSUANT TO RCW 36.22.175' RCW 36.22.179
AND RCW 36.22.1791
This Agreement is entered into by and between Jefferson County ("County") and the City of Port
Townsend ("City") to support jointly Affordable Housing and housing homeless programs
pursuant to TCW 36.22.178, RCW 36.22.179 and RQW 36.22..1.791..
WHEREAS, RCW 36.22,17 .8, authorizes surcharges on each recorded document to support
Affordable Housing for extremely low and very low-income households; and
WHEREAS P C .W 36.2.24.1, 11.8. requires an interlocal agreement between the City and the County
to use these funds to support the housing needs and policies for housing activities to serve
extremely low and very low-income households; and
WHEREAS, RCW 36 .....22.179 and RQWuvw 36.22.1791 authorize surcharges on each recorded
............
document to support homeless housing programs; and
�n� 79 and RC' Twww3w6.22.1791 allow the City and the County to jointly
WHEREAS, RCW 36.��w1....__
support Affordable Housing and housing homeless programs; and
WHEREAS, the Interlocal Cooperation Act ((JXgptr r, 39,3,4 R,( W) provides authority for
governmental entities to exercise their respective powers jointly through intergovernmental
agreements; and
WHEREAS, the parties entered into an interlocal agreement on October 10, 2003, for the sharing
and administration of funds generated by Substitute House Bill 2060 passed by the Washington
Legislature on June 13, 2002 for Affordable Housing programs; and
WHEREAS, the parties entered into an interlocal agreement effective December 12, 2005, for the
sharing and administration of funds for housing the homeless generated by Engrossed Second
Substitute House Bill 2163 passed by the Washington Legislature on August 1, 2005; and
WHEREAS, considering subsequent changes in the law, the parties are updating the two interlocal
agreements into a single consolidate agreement;
NOW THEREFORE, in consideration of the mutual benefits throughout the entire Jefferson
County area, the City and the County agree as follows:
Definitions.
a. "178 Funds" means the local share of all revenue generated in Jefferson County
from the surcharges authorized by RCW 36.22,178. For the avoidance of doubt,
"178 Funds" does not include shares allocated to the state under RCW 36.22.178.
b. "179 Funds" means the local share of all revenue generated in Jefferson County
from the surcharges authorized by RCW 36.22.179 and RQW 36.22.1791. For the
avoidance of doubt, "179 Funds" does not include shares allocated to the state or
the County Auditor under RQW 36.22.17,2.19.
9 or .. C 36.27,,,,,,,
"Affordable Housing" means residential housing that is rented or owned by a person
or household whose monthly housing costs, including utilities other than telephone,
do not exceed thirty percent of the household annual income.'
m3m6.22.178
prioritizes Affordable Housing for extremely low-income households with incomes
less than thirty percent of the County median income and very low-income
households with incomes less than fifty percent of the County median income.
d. "Eligible Recipients" means community action agencies as defined by RCW
3..._1_ 5_C _. 10_U3, housing authorities, or other non-profit organizations dedicated to
assisting individuals with no or inadequate housing, operating emergency shelters,
or securing Affordable Housing for extremely low income and very low income
households and that also are authorized to receive funds from ILA Revenues and to
carry out the purposes of RCW.._36..22.178, PC~..W...36.22.179 or 1"C"W..._3.6. 22..._1.791.
Assisting homeless or individuals with inadequate or unsafe housing need not be
the eligible recipient's sole focus but should be a significant part of the eligible
recipient's mission.
e. "Facilitator" means the Facilitator as described in Section 8 of this Agreement.
f. "ILA Revenues" means collectively 178 Funds and 179 Funds.
g. "Or" means or and and/or.
h. "RCW" means the Revised Code of Washington, as it now exists or may hereafter
be amended.
"Statewide Guidelines" means the Washington State Department of Commerce's
statewide guidelines issued by December 1, 2018, and the department's five-year
Homeless Housing Strategic Plan.
"Ten-year Plan" means the ten-year plan to end homelessness in Jefferson County
developed by the Local Homeless Housing Task Force and facilitated by Olympic
Community Action Programs, as adopted by the Jefferson County Board of
Commissioners on June. 11, 2018.
2. P doses of this Agreement. The purposes of this Agreement are to:
a. Provide for the administration of the revenue generated from the recording
surcharge authorized under the provisions RCW_36.22.178, RCW 36.22.179, RCW
360211791.
b. Provide funding for an interim homeless shelter service agreement.
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C. Facilitate the submittal by the County to the Washington State Department of
Commerce all required reports.
d. Provide for enhanced accountability and transparency about the administration and
use of ILA Revenues.
e. Facilitate compliance with the requirement in RCW 43.185C.050 and RQ
43,1850,160 that either: (i) a local homeless housing task force; or, (ii) an existing
governmental or nonprofit body that substantially conforms to RQW.. 43,185C.160µ
shall prepare and recommend to the Jefferson County Board of Commissioners a
local five-year homeless housing plan for Jefferson County consistent with the
Statewide Guidelines.
f.. Facilitate compliance with the Ten -Year Plan while it remains in effect.
g. Enhance existing homeless programs and develop new homeless facilities that are
consistent with the needs of the Ten -Year Plan or the planned five-year homeless
housing plan for Jefferson County.
h. Develop programs and strategies for Affordable Housing.
3, Ferre of this Agreement. The term of this Agreement is for two years and will automatically
renew for additional two-year terms, unless terminated pursuant to Section 12.
4. Limitation on Use of 178 Funds and 179 Funds.
a. Use of 178 Funds must be consistent with the requirements of RQW 36.22.178 and
this Agreement.
b. Use of 179 Funds must be consistent with the requirements of RQW 36.22.179, and
RCW 36.22.1791, the Statewide Guidelines, the planned local five-year homeless
housing plan, and this Agreement.
5. Financing and. Bud L
a. The Jefferson County Auditor shall collect and distribute recording fees pursuant to
RQW_36 22,178, RCW 36.22.179, and R.0W 36.22.1791.
b. The County shall retain five percent of the funds collected pursuant to RCW
36022.178.
C. The County Auditor shall retain two percent of the homeless housing surcharge
pursuant to R0 W 36.22..1.79.
d. Pursuant to Section 6(h), the County may retain up to six percent of 179 Funds
pursuant to RCW 36.22.179 and RQ 36.22.1791 for the administration work
required for this Agreement.
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e. 178 Funds shall be held in a single fund by the Jefferson County Treasurer. This
fund will be separate from the fund for 179 Funds.
f. 179 Funds shall be held in a single fund by the Jefferson County Treasurer. This
fund will be separate from the fund for 178 Funds.
g. Funds currently held in County Fund 148 by the Jefferson County Treasurer shall
be segregated into two separate funds according to their sources, consistent with
Sections 5(e) and 5(f).
h. Annually, the County shall provide a preliminary estimate to the joint oversight
board for both the 178 Funds and the 179 Funds that may be available for allocation.
i. Annually, the County shall provide the joint oversight board with a detailed
accounting of all expenditures of 178 Funds and 179 Funds.
6. .faint Oversight board Re QiEed bb 'W 39.34J)3%4).
a. One elected representative of the City and one elected representative of the County,
acting as a joint oversight board, will meet not less than twice per calendar year to
discuss and recommend the expenditure of the revenue generated by RCW
3.6.022.,_1.'18, RCW 36.22.179,
RCW 3 6 e 22 01791 the Ten -Year Plan and the planned
local five year homeless housing plan required by RCW 43.185C.050, the
operations of the emergency shelter and other homeless housing programs in
Jefferson County, and the Affordable Housing goals of the City and County. This
meeting will constitute the joint board as required by .CW.._39.o_34_a030.(A).
b. The Local Homeless Housing Task Force as convened by the Facilitator pursuant to
and meetm the requirements of lC
g q W 4 .:..185C, 10( 1 :): and lit W... 1 C°.16
shall recommend an additional three members for the joint oversight board subject
to the approval of the City and County joint oversight board members. The
members recommended by the Local Homeless Housing Task Force will serve for
two -years from the date of their appointment and will be eligible for reappointment
at the end of their terms. The Local Homeless Housing Task Force will recommend
new members for appointment whenever there is a vacancy on the joint oversight
board.
C. All members of the joint oversight board, prior to their appointment, shall fully
disclose all potential interests and involvement with Eligible Recipients.
d. The joint oversight board shall perform their responsibilities under this Agreement
in a manner that addresses the needs of homeless persons and Affordable Housing
throughout the Jefferson County, both inside and outside of the city limits of the
City of Port Townsend.
e. The joint oversight board may establish rules and procedures for conducting its
meetings, including taking public comment, and conducting any requests for
proposals for expending ILA Revenues.
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f. The joint oversight board will be subject to all Washington state laws, including the
Open Public Meetings Act, _Luq r_42.30 RCW-
9.
;tib.
g. The joint oversight board will cooperatively review the documents prepared by the
Facilitator and the Local Homeless Housing Task Force and shall make timely
recommendations to the Board of County Commissioners when local legislative
q y _.. p � .:"�.. ............'.' , so the Board of County
action is required .��� t1°..............�...�. � �. ��...
Commissioners is able to take action consistent with the requirements of Chapter
43.185C RCW. The joint oversight board shall cooperate with Eligible Recipients
in establishing and reviewing the county -wide housing needs and policies
documents. The joint oversight board will recommend to the Board of County
Commissioners a policy for the amount and use of reserves for the 178 Funds and
179 Funds.
h. The joint oversight board will recommend a budget and any and all allocations to
the County Board of Commissioners for expending the 178 Funds and 179 Funds
consistent with requirements of (Q\A/' „36.22.178, ('W 6, 2 179, and RCW
36.22.1791.
7. Interim Homeless Shelter Service Agreement.
a. The County shall enter into an Interim Homeless Shelter Service Agreement for the
purpose of providing funding for the operation of the homeless shelter program
through April 30, 2020.
b. By July 1, 2019, the Joint Oversight Board shall review the provider's budget for
the Interim Homeless Shelter Service Agreement and recommend any potential
amendments to the budget for negotiation by the County with the provider.
8. The Facilitator.
a. The City and the County shall agree on an entity to act as the Facilitator as described
herein. The County shall enter into and administer a contract with the Facilitator in
a form agreed to by the City and the County. The Facilitator's contract may be
funded using ILA Revenues as authorized by law or by using other funding sources.
b. The Facilitator, in addition to other duties that may be negotiated in the contract:
i. Shall convene a standing Local Homeless Housing Task Force pursuant to
1W,W. 43,18 .011?'1,1_ j and RQW... 43,185(-1 ((1.) to perform duties
pursuant to RCW 43.185C.160, and other duties pursuant to this Agreement
or as delegated or assigned by the joint oversight board. The membership of
the standing Local Homeless Housing Task Force shall meet the
requirements in 1WW. 4 111 !1 w" !11 1(I ) (including that it must include at
least one elected representative from the City and one elected representative
5
from the County) and [(�W 4i 1 1�,(, k (�ii�), and shall also include
representatives from Affordable Housing interests.
ii. Shall provide facilitation and assistance to the Local Homeless Housing
Task Force in developing a local five-year homeless housing plan addressing
short-term and long-term housing for homeless persons as required by RQW
43.185C.160(l). The local five-year homeless housing plan shall be
recommended to the Jefferson County Board of Commissioners on or before
October 1, 2019 for adoption by the Jefferson County Board of
Commissioners by December 1, 2019.
iii. May perform other duties as delegated or assigned by the joint oversight
board as time or budget allow.
9. Public Records rds Act anOp. n PubEiK_Mecting, Aq Compliance. The City and the County
will be responsible separately for their respective public records pursuant to the Public
Records Act,J The City and the County shall be responsible separately
for their respective compliance with the Open Public Meetings Act, Qh l t�! 3 30R(' I.
10. Liabilities.
a. Each party shall indemnify, defend and hold harmless the other parties, their
officers, agents, employees, and volunteers, from and against any and all claims,
demands, damages, judgments, losses, liability and expense (including, attorney's
fees), including but not limited to those for personal injury, death or property
damage suffered or incurred by any person, by reason of or in the course of
performing this Agreement that is or alleged to be caused by or may directly or
indirectly arise out of any act or omission of the party, its officers, employees, agents
and volunteers.
b. Except as provided above, in the event more than one party is responsible or
negligent, each party shall be responsible in proportion to its negligence.
C. Nothing contained in this Agreement shall be considered as in any way constituting
a partnership between the City and the County.
11. Disputes Between the Parties..
a. Disputes shall be resolved by first attempting to negotiate a settlement between the
parties. If settlement cannot be reached within 30 days of written notice of the
dispute, the parties agree to submit the matter to non-binding mediation through the
Peninsula Dispute Resolution Center. The mediator shall be selected by agreement
of the parties and the cost of mediation shall be shared equally between the parties.
b. If the parties are unable to negotiate a resolution or refuse to accept a mediated
resolution to a dispute, then the parties agree to binding arbitration by a three-person
arbitration panel.
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C. The prevailing party shall be entitled to reasonable attorney's fees and costs
regardless of whether the party uses in-house or outside counsel.
d. The venue for any legal action shall be solely in the appropriate state court in
Jefferson County, Washington, subject to the venue provisions for actions against
counties in RCW 36.01.050.
12. Modification, Withdrawal and Termination This Agreement may be modified, withdrawn,
or terminated as follows:
a. This Agreement may be modified or extended only by the written agreement of the
parties.
b. Either party may terminate this Agreement by serving a written notice to the other
by June 30th of any calendar year following 2019. The termination will not take
effect until January 1 of the next calendar year. For example, a termination notice
delivered on June 29, 2020 will take effect January 1, 2021.
13. No Ac uisition of Property, The parties do not anticipate acquiring any property in
furtherance of this Agreement.
14. Termination of the 2003 and the 2005 ILAs. The interlocal agreement on October 10, 2003,
for the sharing and administration of funds generated by Substitute House Bill 2060 passed
by the Washington Legislature on June 13, 2002 for Affordable Housing programs; and the
interlocal agreement effective December 12, 2005, for the sharing and administration of
funds for housing the homeless generated by Engrossed Second Substitute House Bill 2163
passed by the Washington Legislature on August 1, 2005 are terminated.
15. General Terms.
a. This Agreement is entered into in the State of Washington. This Agreement shall
be governed by and construed in accordance with the laws of the United States, the
State of Washington, and the County of Jefferson, as if applied to transactions
entered into and to be performed wholly within Jefferson County, Washington
between Jefferson County residents. No party shall argue or assert that any state
law other than Washington law applies to the governance or construction of this
Agreement.
b. This Agreement contains all the terms and conditions agreed upon by the parties.
No representation or promise not expressly contained in this Agreement has been
made. The parties are not entering into this Agreement based on any inducement,
promise or representation, expressed or implied, which is not expressly contained
in this agreement. This Agreement supersedes all prior or simultaneous
representations, discussions, negotiations, and agreements, whether written or oral,
within the scope of this Agreement, including the ILAs referenced in Section 14.
7
C. The headings of the sections of this Agreement are for convenience of reference
only and are not intended to restrict, affect, or be of any weight in the interpretation
or construction of the provisions of the sections or this Agreement.
d. No term or provision of this Agreement will be considered waived by either party,
and no breach excused by either party, unless such waiver or consent is in writing
signed on behalf of the party against whom the waiver is asserted. Failure of a party
to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
e. Nondiscrimination; Equal Employment Opportunity.
i. In the performance of this Agreement, the parties and their employees and
agents shall at all times comply with all federal, state, or local laws,
ordinances, rules, or regulations with respect to nondiscrimination and equal
employment opportunity which may at any time be applicable.
ii. Without limiting the generality of the foregoing, the parties shall not
discriminate against any employee or applicant for employment because of
age, sex, marital status, sexual orientation, race, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any
sensory, mental, or physical disability or the use of a trained dog guide or
service animal by a person with a disability as required by law.
iii. The parties shall take affirmative action to ensure that the Facilitator and the
shelter and homeless housing continuum prover do not discriminate on the
basis of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the
presence of any sensory, mental, or physical disability or the use of a trained
dog guide or service animal by a person with a disability.
iv. The parties and their employees and agents shall not at any time discriminate
against any other persons or entity because age, sex, marital status, sexual
orientation, race, creed, color, national origin, honorably discharged veteran
or military status, or the presence of any sensory, mental, or physical
disability or the use of a trained dog guide or service animal by a person with
a disability.
E, The parties shall keep and maintain all records that may be required by law in
connection with compliance with this section.
g. The parties agree that this Agreement has been negotiated at arms -length, with the
assistance and advice of competent, independent legal counsel.
(SIGNATURES ON NEXT PAGE)
8
CITY OF PORT TOWNSEND JEFFERSON COUNTY BOARD OF
COMMISSINYB,S
a ate David , t�1lIV' arChair Date
e
17/kJt�J�fmm�i SSC,-�y lVl+4✓���1 ;-� �¢
SEAL:
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ATTEST:
f
Joanna Sanders Date Carolyn G laway Date
City Clerk Deputy Clerk of the Board
APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM:
.�bxeja ...... ...
1l;eidi Grecr, oocdl, Date Philip C. Hunsucker, 1 ate
City Attorney Chief Civil Deputy Prosecuting Attorney
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i� ,91`dQ 629956 " S :
5 A ND
01/22/2020 03.54 PM $107.50 JEFFERSON COUNTY COMMISSIONERS
Jefferson County WR Auditor's Office — Rose Ann Carroll, Auditor
1111 WeN 101 Vq AW VIVA11 AMC 11111
RETURN ADDRESS
Jefferson County Commissioners
110, BQx 1,220
Please print neatly or type information
DOCUMENT TITLE
n - p. ... _p zt Affordable wHwo as n r and Homeless l lour n
1nterloeI Are �nent Amendment No. 1 Sud mITIT �,
Programs
REFERENCE NUMBER (S) OF RELATED DOCUMENTS
621222
Additional Reference#'s on page
GRANTOR (S) (Last,First and Middle Initial)
Jefferson County
Additional erantor on oaee
GRANTEE (S) (Last,First and Middle Initial)
Q1Y of Pat lownsend
Additional¢rantee on oaee
LEGALDESCRIPTION (Abbreviated form:i.e.lot,block,plat or section,township,range,quarter/quarter)
Additional leeal on oaee
ASSESSOR'S PROPERTY TAX PARCEL/ACCOUNT NUMBER
Additional parcel#'s on oaee
The Auditor/Recorder will rely on the information provided on this form.The staff will not read the document to verify the accuracy or completeness of the
indexing information provided herein
AMENDMENT NO. 1 TO INTERLOCAL COOPERATION AGREEMENT BETWEEN
JEFFERSON COUNTY AND THE CITY OF PORT TOWNSEND TO SUPPORT
AFFORDABLE HOUSING' AND HOMELESS HOUSING PROGRAMS PUR'SUAN'1J0
RCW 36.22.178 RCW 36.22.1,79 AND RCW 36.22.1791
This Amendment No. 1 is entered into by and between Jefferson County ("County") and the City
of Port Townsend ("City").
WHEREAS,on November 26,2018 the County and the City entered into an Interlocal Cooperation
Agreement Between Jefferson County and the City of Port Townsend To Support Affordable
Housing and Homeless Housing Programs Pursuant to RCW 36.22.178, RCW 36.22.179, and
RCW 36.22.1791 (the "2018 Affordable Housing/Homeless Housing ILA"); and
WHEREAS, the 2018 Affordable Housing/Homeless Housing ILA established a Joint Oversight
Board and a Task Force to evaluate and recommend for approval by the Board of County
Commissioners the budget and all expenditures of all funds subject to the ILA for affordable
housing and homeless housing; and
WHEREAS, the Washington State Legislature subsequently adopted Substitute House Bill 1406
("SHB 1406"), which became effective on July 28, 2019, allowing qualified counties and cities to
impose a sales and use tax to be deducted from Washington State's sharp of the sales and use tax
otherwise required to be collected or paid to the Washington State Department of Revenue under
chapter 82.08 or 82.12 RCW; and
WHEREAS, the revenue to counties or cities under SHB 1406 may be used for acquiring,
rehabilitating, or constructing affordable housing, which may include new units of affordable
housing within an existing structure or facilities providing supportive housing services under RCW
71.24.385;or funding the operations and maintenance costs of new units of affordable or supportive
housing; or for providing rental assistance to tenants; where the persons' income is at or below
sixty percent of the median income of the county or city imposing the tax; and
WHEREAS, Jefferson County is qualified under SHB 1406 to impose and receive the maximum
rate of 0.0146 percent sales and use tax to be deducted from the State's share of sales and use tax
revenue, both within the City and in unincorporated Jefferson County, which, based on 2018 sales
figures, would generate a total of approximately $80,000 per year for affordable housing; and
WHEREAS, as an alternative to the maximum rate of 0.0146 percent that can be imposed and
received by the County countywide, the City has the option for imposing a lesser rate of 0.0073
percent sales and use tax within the City to be deducted from the State's share of sales and use tax
revenue, which, based on 2018 sales figures, would generate a total of approximately $21,000 per
year to the City for affordable housing, and the County would also impose 0.0073 percent sales and
use tax within the City while continuing to impose 0.0146 in unincorporated County, generating a
total of approximately $59,000 per year to the County for affordable housing; and
WHEREAS, the Jefferson County Board of Commissioners adopted County Resolution No. 52-
19 on October 14, 2019 declaring the County's intent to levy the maximum capacity of the sales
Amendment No. l to Affordable Housing/Homeless Housing [LA Page 1 of 4
and use tax authorized by SHB 1406, to be credited against state sales taxes collected within the
County; and
WHEREAS, the Jefferson County Board of Commissioners adopted County Ordinance No. 16-
1216-19 imposing a sales and use tax to be levied at the maximum levy rate authorized by SHB
1406 in unincorporated Jefferson County, and a sales and use lax to be levied by the County at
the maximum levy rate authorized by SHB 1406 in the City of Port Townsend, and directing the
funds so levied be collected in County Fund 148 Jefferson County Affordable Housing, which is
the same fund where "178 Funds" are collected pursuant to the 2018 Affordable
Housing/Homeless Housing ILA; and
WHEREAS,on November 12,2019 the Port Townsend City Council adopted City Resolution No.
19-087, declaring its intent to adopt legislation to authorize the maximum capacity of the sales and
use tax authorized by SHB 1406 within the City limits which will be deducted from the State's
share of sales and use tax revenue; and
WHEREAS, the County and City find that it can be efficient and effective for the City and
County's SHB 1406 revenue to be managed jointly for expenditure for affordable housing purposes
authorized by SHB 1406; and
WHEREAS, the County and the City also desire the SHB 1406 revenue and expenditures to be
managed through the same process and structures created under the 2018 Affordable
Housing/Homeless Housing ILA, and wish to amend the ILA to accomplish this goal;
NOW THEREFORE,in consideration of mutual benefits,the City and the County agree to amend
the 2018 Affordable Housing/Homeless Housing ILA as follows:
1. The Whereas statements in this Amendment No. 1 are added to the Whereas statements of
the 2018 Affordable Housing/Homeless Housing ILA.
2. A new paragraph is added to Section 6.i. that reads:
i. The joint oversight board will recommend a budget and any and all allocations of
1406 Funds as defined by Section 16 that are in the same County fund as 178 Funds
to the County Board of Commissioners for expending consistent with this
Agreement and the requirements of Substitute House Bill 1406, Chapter 338, Laws
of 2019, as may be subsequently amended.
3, A new Section 16. is hereby added to the 2018 Affordable Housing/Homeless Housing ILA
as follows:
16. Revenues urun�l. to SHB 1406. Sales and use tax revenue received by
Jefferson County and the City of Port Townsend pursuant to Substitute
House Bill 1406, Chapter 338, Laws of 2019, as may be subsequently
amended ("1406 Funds"), and which get deposited in a County fund, are
incorporated into this Agreement, and shall be managed as follows:
Amendment No. 1 to Affordable Housing/Homeless Housing ILA Page 2 of 4
a. 1406 Funds collected by the County shall be deposited in the same County
fund as 178 Funds.
b. 1406 Funds collected by the City for each calendar year shall be deposited by
the City into the County fund for 178 Funds for budgeting and allocation
pursuant to this ILA, provided that the City may retain all or some of its 1406
Funds for any calendar year by providing written notice to the County by July
1 in the preceding calendar year, and any such funds retained by the City shall
be administered independently by the City.
c. All 1406 Funds in the County fund shall be accounted for separately from
other 178 Funds, and the County shall maintain any required records and
reports needed to ensure the appropriate expenditure of the City and County
1406 Funds in the County fund. The County will provide the City with an
annual report showing the amount and expenditures of the 1406 Funds in the
County fund.
d. Use of 1406 Funds must be consistent with the requirements of
Substitute House Bill 1406, Chapter 338, Laws of 2019, as it now exists
and may be subsequently amended.
e. 1406 Funds levied by the County shall not be subject to any retainage by
the County for the collection, administration, or local distribution of the
1406 Funds, unless authorized by state law.
f. City 1406 Funds deposited in the County fund for 178 Funds shall not
be subject to any retainage by the City or the County for the
administration or local distribution of the 1406 Funds, unless authorized
by state law.
g. Except as otherwise required in this Agreement or as required by law,
1406 Funds shall be administered by the County in the same manner as
178 Funds and shall be subject to all provisions of this Agreement
pertaining to 178 Funds, such as, but not limited to, budget and
expenditure oversight and recommendations by the Joint Oversight
Board, and any responsibilities properly delegated or assigned by the
Joint Oversight Board to a Local Homeless Housing Task Force or other
entity.
4. Effective„Date of Amendment No. 1. Amendment No. 1 shall be effective as soon as it is
fully executed in writing by both parties.
5. Sain ,; . All other provisions of the 2018 Affordable Housing/Homeless Housing ILA
remain unchanged and in effect.
(SIGNATURES ON NEXT PAGE)
Amendment No. 1 to Affordable Housing/Homeless Housing ILA Page 3 of 4
CITY OF PORT TOWNSEND JEFFERSON COUNTY BOARD OF
COMMISSIO ERS �..._
at � er D<� e' Ire broth �
y _.g a... g
erton� Chair .W ..�._ ...Date ... . .
SEAL:
113
ATTEST: ATTEST: 12-1
Joanna Sanders Date Carolynaway Date
City Clerk Deputy Clerk of the Board
APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM:
w
A-41edicrit*jreciwood Date Philip C. iu 7 Da/
City Attorney 1 Chief Civil Deputy Prosecuting Attorney
Amendment No. i to Affordable Housing/Homeless Housing ILA Page 4 of 4
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Philip Morley, County Administrator ,
. gym m
DATE: January 21, 2020
RE: Potential Adoption of Amendment No. 1 to the Interlocal Agreement with City of Port
Townsend on Homeless Housing and Affordable Housing to Incorporate Revenue from
Substitute House Bill 1406
STATEMENT OF ISSUE: County Commissioners will consider a motion to approve
proposed Amendment No. 1 to the existing Interlocal Agreement (ILA) with the City of Port
Townsend on Homeless Housing and Affordable Housing to incorporate revenue for Affordable
Housing authorized by Substitute House Bill 1406, and authorize the Chair of the
Commissioners to sign the amendment to the ILA on the Board's behalf.
ANALYSIS: In 2019, the Washington State Legislature approved Substitute House Bill 1406
(Chapter 338, Laws of 2019) ("SHB 1406") authorizing a city or county to impose a local sales
and use tax for the acquisition, construction or rehabilitation of affordable housing or facilities
providing supportive housing, and for the operations and maintenance costs of affordable or
supportive housing, or, for providing rental assistance to tenants to assist persons whose
income is at or below sixty percent of the County median income. The tax is credited against
state sales taxes collected within the County and, therefore, will not result in higher taxes.
On December 16, 2019, the Jefferson Board of County Commissioners (BoCC) held a public
hearing and adopted County Ordinance No. 16-1216-19 levying a County 0.0146% local sales
tax in unincorporated Jefferson County, and a County 0.0073% local sales tax within the City of
Port Townsend, both for affordable and supportive housing per SHB 1406, and credited against
the state's sales and use tax, thus having no impact on retail prices to the consumer. On
January 6, 2020 the Port Townsend City Council adopted City Ordinance No. 3244 also levying a
City 0.0073%sale tax within the City for affordable housing per SHB 1406, and credited against
the state's sales and use tax.
Under the proposed Amendment No. 1, Jefferson County and the City of Port Townsend would
pool these tax monies in collaboration with the City of Port Townsend as a means to fully
leverage the resources under SHB 1406 for affordable housing. SHB 1406 authorizes the
County to enter into an interlocal agreement for purposes of pooling the tax monies received,
and allocating the proceeds. County and City staff have worked together to prepare language
to fold SHB 1406 revenues into an existing interlocal agreement (ILA) through which the County
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and City already cooperate on using recording fee revenues for homeless housing and
affordable housing.
On November 26, 2018, the County and City entered into an ILA to support affordable housing
and homeless programs. This agreement specifies that a Joint Oversight Board and a Task Force
be created to evaluate and recommend approval of housing and homeless program
expenditures to the Board of County Commissioners. The original agreement applies to the use
of recording fee funds which have also been referred to as 178 funds (for affordable housing)
and 179 funds (for homeless housing).
Amendment No. 1 to the 2018 ILA would manage the SHB 1406 revenues and expenditures
using the same Joint Oversight Board, Task Force and procedures and structures as the 2018
ILA uses for managing and distributing recording fee revenues for affordable housing. The
proposed ILA allows the SHB 1406 funds to be deposited within County Fund 148 where 178
recording fee funds are also deposited; however, the SHB 1406 sales tax funds will be
accounted for separately from the 178 recording fee funds. The County will provide annual
reporting to the City on the revenues and expenditures related to SHB 1406 funds.
The City of Port Townsend has already executed Amendment No. 1.
FISCAL IMPACT: The Washington State Department of Revenue has calculated the
maximum capacity (cap) of$61,855.33 for County revenue from SHB 1406. The City's cap is
currently estimated to be approximately$21,000. Together the County and City revenues
would total approximately $83,000 added to Fund 148 for use for affordable and supportive
housing. This would supplement approximately $46,000 per year in recording fee revenue that
currently flows into Fund 148 for affordable housing. The combined revenues from sales tax
credits through Amendment No. 1 and ongoing recording revenues would be almost $130,000
per year to support affordable housing, if the economy remains stable.
RECOMMENDATION: Staff recommends the Board of County Commissioners pass a
motion to approve proposed Amendment No. 1 to the 2018 Interlocal Agreement with the City
of Port Townsend on Homeless Housing and Affordable Housing to incorporate revenue for
Affordable Housing authorized by Substitute House Bill 1406, and authorize the Chair of the
Commissioners to sign the amendment to the ILA on the Board's behalf.
ATTACHMENTS:
• Proposed Amendment No. 1
Original 2018 ILA
RE V(l"W' ED
y p
Philip Mor eyF" ountyAclrnhItrator Date
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ATTACHMENT 1 —AMENDMENT NO. 1 TO ILA ON AFFORDABLE&HOMELESS HOUSING
AMENDMENT NO. 1 TO INTERLOCAL COOPERATION AGREEMENT BETWEEN
JEFFERSON COUNTY AND THE CITY OF PORT TOWNSEND TO SUPPORT
AFFORDABLE HOUSING AND HOMELESS HOUSING PROGRAMS PURSUANT TO
RCW 36.22.178 RCW 36.22.1.79 AND RCW 36.22.1791
This Amendment No. 1 is entered into by and between Jefferson County("County") and the City of Port
Townsend("City").
WHEREAS, on November 26, 2018 the County and the City entered into an Interlocal Cooperation
Agreement Between Jefferson County and the City of Port Townsend To Support Affordable Housing
and Homeless Housing Programs Pursuant to RCW 36.22.178, RCW 36.22.179, and RCW 36.22.1791
(the"2018 Affordable Housing/Homeless Housing ILA"); and
WHEREAS, the 2018 Affordable Housing/Homeless Housing ILA established a Joint Oversight
Board and a Task Force to evaluate and recommend for approval by the Board of County Commissioners
the budget and all expenditures of all funds subject to the ILA for affordable housing and homeless
housing; and
WHEREAS, the Washington State Legislature subsequently adopted Substitute House Bill 1406 ("SHB
1406"), which became effective on July 28, 2019, allowing qualified counties and cities to impose a sales
and use tax to be deducted from Washington State's share of the sales and use tax otherwise required to
be collected or paid to the Washington State Department of Revenue under chapter 82.08 or 82.12 RCW;
and
WHEREAS, the revenue to counties or cities under SHB 1406 may be used for acquiring,
rehabilitating, or constructing affordable housing, which may include new units of affordable
housing within an existing structure or facilities providing supportive housing services under
RCW 71.24.385; or funding the operations and maintenance costs of new units of affordable or
supportive housing; or for providing rental assistance to tenants; where the persons' income is at
or below sixty percent of the median income of the county or city imposing the tax; and
WHEREAS, Jefferson County is qualified under SHB 1406 to impose and receive the maximum rate of
0.0146 percent sales and use tax to be deducted from the State's share of sales and use tax revenue, both
within the City and in unincorporated Jefferson County, which, based on 2018 sales figures, would
generate a total of approximately $80,000 per year for affordable housing; and
WHEREAS, as an alternative to the maximum rate of 0.0146 percent that can be imposed and received
by the County countywide, the City has the option for imposing a lesser rate of 0.0073 percent sales and
use tax within the City to be deducted from the State's share of sales and use tax revenue, which, based
on 2018 sales figures, would generate a total of approximately $21,000 per year to the City for affordable
housing, and the County would also impose 0.0073 percent sales and use tax within the City while
continuing to impose 0.0146 in unincorporated County, generating a total of approximately $59,000 per
year to the County for affordable housing; and
WHEREAS, the Jefferson County Board of Commissioners adopted County Resolution No. 52-19 on
October 14, 2019 declaring the County's intent to levy the maximum capacity of the sales and use tax
authorized by SHB 1406, to be credited against state sales taxes collected within the County; and
1
ATTACHMENT 1—AMENDMENT NO. 1 TO ILA ON AFFORDABLE &HOMELESS HOUSING
WHEREAS, the Jefferson County Board of Commissioners adopted County Ordinance No. 16-1216-19
imposing a sales and use tax to be levied at the maximum levy rate authorized by SHB 1406 in
unincorporated Jefferson County, and a sales and use tax to be levied by the County at the maximum levy
rate authorized by SHB 1406 in the City of Port Townsend, and directing the funds so levied be collected
in County Fund 148 Jefferson County Affordable Housing, which is the same fund where "178 Funds"
are collected pursuant to the 2018 Affordable Housing/Homeless Housing ILA; and
WHEREAS, on November 12, 2019 the Port Townsend City Council adopted City Resolution No. 19-
087, declaring its intent to adopt legislation to authorize the maximum capacity of the sales and use tax
authorized by SHB 1406 within the City limits which will be deducted from the State's share of sales and
use tax revenue; and
WHEREAS, the County and City find that it can be efficient and effective for the City and County's
SHB 1406 revenue to be managed jointly for expenditure for affordable housing purposes authorized by
SHB 1406; and
WHEREAS, the County and the City also desire the SHB 1406 revenue and expenditures to be managed
through the same process and structures created under the 2018 Affordable Housing/Homeless Housing
ILA, and wish to amend the ILA to accomplish this goal;
NOW THEREFORE, in consideration of mutual benefits, the City and the County agree to amend the
2018 Affordable Housing/Homeless Housing ILA as follows:
1. The Whereas statements in this Amendment No. 1 are added to the Whereas statements
of the 2018 Affordable Housing/Homeless Housing ILA.
2. A new paragraph is added to Section 6.i. that reads:
i. The joint oversight board will recommend a budget and any and all allocations of
1406 Funds as defined by Section 16 that are in the same County fund as 178
Funds to the County Board of Commissioners for expending consistent with this
Agreement and the requirements of Substitute House Bill 1406, Chapter 338,
Laws of 2019, as may be subsequently amended.
3. A new Section 16. is hereby added to the 2018 Affordable Housing/Homeless Housing
ILA as follows:
16. Revenues oursUant to SHB 1406. Sales and use tax revenue received by
Jefferson County and the City of Port Townsend pursuant to Substitute
House Bill 1406, Chapter 338, Laws of 2019, as may be subsequently
amended ("1406 Funds"), and which get deposited in a County fund, are
incorporated into this Agreement, and shall be managed as follows:
a. 1406 Funds collected by the County shall be deposited in the same County
fund as 178 Funds.
b. 1406 Funds collected by the City for each calendar year shall be deposited by
the City into the County fund for 178 Funds for budgeting and allocation
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ATTACHMENT 1-AMENDMENT NO. 1 TO ILA ON AFFORDABLE&HOMELESS HOUSING
pursuant to this ILA, provided that the City may retain all or some of its 1406
Funds for any calendar year by providing written notice to the County by July
1 in the preceding calendar year, and any such funds retained by the City shall
be administered independently by the City.
c. All 1406 Funds in the County fund shall be accounted for separately from
other 178 Funds, and the County shall maintain any required records and
reports needed to ensure the appropriate expenditure of the City and County
1406 Funds in the County fund. The County will provide the City with an
annual report showing the amount and expenditures of the 1406 Funds in the
County fund.
d. Use of 1406 Funds must be consistent with the requirements of
Substitute House Bill 1406, Chapter 338, Laws of 2019, as it now
exists and may be subsequently amended.
e. 1406 Funds levied by the County shall not be subject to any retainage
by the County for the collection, administration, or local distribution of
the 1406 Funds, unless authorized by state law.
f. City 1406 Funds deposited in the County fund for 178 Funds shall not
be subject to any retainage by the City or the County for the
administration or local distribution of the 1406 Funds, unless
authorized by state law.
g. Except as otherwise required in this Agreement or as required by law,
1406 Funds shall be administered by the County in the same manner as
178 Funds and shall be subject to all provisions of this Agreement
pertaining to 178 Funds, such as, but not limited to, budget and
expenditure oversight and recommendations by the Joint Oversight
Board, and any responsibilities properly delegated or assigned by the
Joint Oversight Board to a Local Homeless Housing Task Force or
other entity.
4. Effiective late of"Amends ent io. 1, Amendment No. 1 shall be effective as soon as it is
fully executed in writing by both parties.
5. Savings. All other provisions of the 2018 Affordable Housing/Homeless Housing ILA
remain unchanged and in effect.
(SIGNATURES ON NEXT PAGE)
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ATTACHMENT I—AMENDMENT NO. 1 TO ILA ON AFFORDABLE&HOMELESS HOUSING
CITY OF PORT TOWNSEND JEFFERSON COUNTY BOARD OF
COMMISSIONERS
_.. .... .. ...... ......... ...............�.. �.....
John Mauro, City Manager Date Greg Brotherton, Chair Date
SEAL:
ATTEST: ATTEST:
1111......._._........ ........................._ .. ...... ..— __..................... y y.._.
Joanna Sanders Date Carolyn Gallaway Date
City Clerk Deputy Clerk of the Board
APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM:
/
Heidi Greenwood Date Philip C. Hunsucker,
. _ ker �
_ .,. .. .� m_.�. Datc
City Attorney Chief Civil Deputy Prosecuting Attorney
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Au/lc_tit
IN AL COQPERATION AGREEMENT,8 E .JEFFEjMON COLJISU
AND IKE fITY PF PORT T WN ND TPP RT A�BL�&HA!9NLN_G AND
Q&PPQRT AE�
MQMELUS fiQJ!&N&.EH,0._9MMN _PVMUANT TQ BEA MJ2sIIJs,,.R_C_W 3 .22..179
AND RCW 36.22.1791
This Agreement is entered into by and between Jefferson County("County")and the City of Port
Townsend("City")to support jointly Affordable Housing and housing homeless programs
pursuant to KC W 3 t.22 17 CW 3 _22A 79 and KCW 56.22.1721.
WHEREAS, RCW 36.22,17a authorizes surcharges on each recorded document to support
Affordable Housing for extremely low and very low-income households;and
WHEREAS, gCKI6I2,M requires an interlocal agreement between the City and the County
to use these funds to support the housing needs and policies for housing activities to serve
extremely low and very low-income households; and
WHEREAS, RCW 36,22,179 and RCW 36.22,1791 authorize surcharges on each recorded
document to support homeless housing programs; and
WHEREAS, &QW 16.22.179 and KW 36.22 1791 allow the City and the County to jointly
support Affordable Housing and housing homeless programs; and
WHEREAS, the Interlocal Cooperation Act Chapter 39_,14 RCW) provides authority for
governmental entities to exercise their respective powers jointly through intergovernmental
agreements; and
WHEREAS, the parties entered into an interlocal agreement on October 10,2003,for the sharing
and administration of funds generated by Substitute House Bill 2060 passed by the Washington
Legislature on June 13,2002 for Affordable Housing programs; and
WHEREAS,the parties entered into an interlocal agreement effective December 12,2005,for the
sharing and administration of funds for housing the homeless generated by Engrossed Second
Substitute House Bill 2163 passed by the Washington Legislature on August 1,2005;and
WHEREAS,considering subsequent changes in the law,the parties are updating the two interlocal
agreements into a single consolidate agreement;
NOW THEREFORE, in consideration of the mutual benefits throughout the entire Jefferson
County area,the City and the County agree as follows:
I
a. 178 Funds" means the local share of all revenue generated in Jefferson County
from the surcharges authorized by W 36.22,178. For the avoidance of doubt,
178 Funds"does not include shares allocated to the state under&L�K.16_.22178.
b. "179 Funds" means the local share of all revenue generated in Jefferson County
from the surcharges authorized by RCW 36.22.179 and RCW 36.22.1791. For the
avoidance of doubt, "179 Funds" does not include shares allocated to the state or
the County Auditor under RCW 36.22.179 or RCW 36.22.1791.
C. "Affordable Housing"means residential housing that is rented or owned by a person
or household whose monthly housing costs,including utilities other than telephone,
do not exceed thirty percent of the household annual income. RCW 36.22.178,
prioritizes Affordable Housing for extremely low-income households with incomes
less than thirty percent of the ,County median income and very low-income
households with incomes less than fifty percent of the County median income.
d. "Eligible Recipients" means community action agencies as defined by RCW
43.18 ".011 9Q),, housing authorities, or other non-profit organizations dedicated to
assisting individuals with no or inadequate housing, operating emergency shelters,
or securing Affordable Housing for extremely low income and very low income
households and that also are authorized to receive funds from ILA Revenues and to
carry out the purposes of RCW.3,6122.178, RCW,36,22.179 or RCW 1612.1,17 1.
Assisting homeless or individuals with inadequate or unsafe housing need not be
the eligible recipient's sole focus but should be a significant part of the eligible
recipient's mission.
e. "Facilitator"means the Facilitator as described in Section 8 of this Agreement.
f. "ILA Revenues"means collectively 178 Funds and 179 Funds.
g. "Or"means or and and/or,
h. "RCW"means the Revised Code of Washington, as it now exists or may hereafter
be amended.
i. "Statewide Guidelines" means the Washington State Department of Commerce's
statewide guidelines issued by December 1, 2018, and the department's five-year
Homeless Housing Strategic Plan.
j. "Ten-year Plan" means the ten-year plan to end homelessness in Jefferson County
developed by the Local Homeless Housing Task Force and facilitated by Olympic
Community Action Programs, as adopted by the Jefferson County Board of
Commissioners on June 11, 2018.
k
2. f this t The purposes of this Agreement are to:
a. Provide for the administration of the revenue generated from the recording
surcharge authorized under the provisions 11W 36n2.17 , 1CW 36.22.179,RCW
3+6. 2,1791.
b. Provide funding for an interim homeless shelter service agreement.
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c. Facilitate the submittal by the County to the Washington State Department of
Commerce all required reports.
d. Provide for enhanced accountability and transparency about the administration and
use of ILA Revenues.
e. Facilitate compliance with the requirement in RCWS 'tCN and RCW
43,185C,160 that either: (i) a local homeless housing task force; or,(ii)an existing
governmental or nonprofit body that substantially conforms to IC W 4 .18. C.1 i1
shall prepare and recommend to the Jefferson County Board of Commissioners a
local five-year homeless housing plan for Jefferson County consistent with the
Statewide Guidelines.
f. Facilitate compliance with the Ten-Year Plan while it remains in effect.
g. Enhance existing homeless programs and develop new homeless facilities that are
consistent with the needs of the Ten-Year Plan or the planned five-year homeless
housing plan for Jefferson County.
h. Develop programs and strategies for Affordable Housing.
3. Terra of this AgpLement. The term of this Agreement is for two years and will automatically
renew for additional two-year terms, unless terminated pursuant to .
4. LiMitafion gn Use of 178 Funds
a. Use of 178 Funds must be consistent with the requirements of lI'CW 36.22,178 and
this Agreement.
b. Use of 179 Funds must be consistent with the requirements of RCW-36.22.179,and
RC 36. 2.1791, the Statewide Guidelines, the planned local five-year homeless
housing plan, and this Agreement.
5. Einancing#ndet.
a. The Jefferson County Auditor shall collect and distribute recording fees pursuant to
W 36. 178, RCX� .179,and RC
W 36.22.1791,.
b. The County shall retain five percent of the funds collected pursuant to RCW
X2.178.
C. The County Auditor shall retain two percent of the homeless housing surcharge
pursuant to 1tW 36.27.179.
d. Pursuant to Section 6(h), the County may retain up to six percent of 179 Funds
pursuant to I CW 3622.179and RC,'W 36.22.1791, for the administration work
required for this Agreement.
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e. 178 Funds shall be held in a single fund by the Jefferson County Treasurer. This
fund will be separate from the fund for 179 Funds.
f. 179 Funds shall be held in a single fund by the Jefferson County Treasurer. This
fund will be separate from the fund for 178 Funds.
g. Funds currently held in County Fund 148 by the Jefferson County Treasurer shall
be segregated into two separate funds according to their sources, consistent with
Sections 5(e) and 5(f).
h. Annually, the County shall provide a preliminary estimate to the joint oversight
board for both the 178 Funds and the 179 Funds that may be available for allocation.
i. Annually, the County shall provide the joint oversight board with a detailed
accounting of all expenditures of 178 Funds and 179 Funds.
6. JoWA Oversight t RNMired,,byRCW 39.34.030U4 .
a. One elected representative of the City and one elected representative of the County,
acting as a joint oversight board, will meet not less than twice per calendar year to
discuss and recommend the expenditure of the revenue generated by RCW
36,22.78, RCW 35.72_.179, C)T :3 .22.1.791 the Ten-Year Plan and the planned
local five year homeless housing plan required by RCW 43.185C.050, the
operations of the emergency shelter and other homeless housing programs in
Jefferson County, and the Affordable Housing goals of the City and County. This
meeting will constitute the joint board as required by R(" 4 3' '34.0 0 -
b. The Local Homeless Housing Task Force as convened by the Facilitator pursuant to
and meeting the requirements of RCW 43.185C.010 18 and RCW 43.1 5C.1h0
shall recommend an additional three members for the joint oversight board subject
to the approval of the City and County joint oversight board members. The
members recommended by the Local Homeless Housing Task Force will serve for
two-years from the date of their appointment and will be eligible for reappointment
at the end of their terms. The Local Homeless Housing Task Force will recommend
new members for appointment whenever there is a vacancy on the joint oversight
board.
C, All members of the joint oversight board, prior to their appointment, shall fully
disclose all potential interests and involvement with Eligible Recipients.
d. The joint oversight board shall perform their responsibilities under this Agreement
in a manner that addresses the needs of homeless persons and Affordable Housing
throughout the Jefferson County, both inside and outside of the city limits of the
City of Port Townsend.
e. The joint oversight board may establish rules and procedures for conducting its
meetings, including taking public comment, and conducting any requests for
proposals for expending ILA Revenues.
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f. The joint oversight board will be subject to all Washington state laws,including the
Open Public Meetings Act, Chapter 4 .3, 0 R J.
g. The joint oversight board will cooperatively review the documents prepared by the
Facilitator and the Local Homeless Housing Task Force and shall make timely
recommendations to the Board of County Commissioners when local legislative
action is required by Chapter 42,185,C RCW, so the Board of County
Commissioners is able to take action consistent with the requirements of Chapter
4:3I 185C RCW. The joint oversight board shall cooperate with Eligible Recipients
in establishing and reviewing the county-wide housing needs and policies
documents. The joint oversight board will recommend to the Board of County
Commissioners a policy for the amount and use of reserves for the 178 Funds and
179 Funds.
h. The joint oversight board will recommend a budget and any and all allocations to
the County Board of Commissioners for expending the 178 Funds and 179 Funds
consistent with requirements of RCW 36.2 .1 8 RCW 36.22.I " , and RCW
36.22.1791.
7. Intprim Homoless Shelta 5qyice AgregEgegi,
a. The County shall enter into an Interim Homeless Shelter Service Agreement for the
purpose of providing funding for the operation of the homeless shelter program
through April 30,2020.
b. By July 1, 2019, the Joint Oversight Board shall review the provider's budget for
the Interim Homeless Shelter Service Agreement and recommend any potential
amendments to the budget for negotiation by the County with the provider.
8. Ahe Facilitator.
a. The City and the County shall agree on an entity to act as the Facilitator as described
herein. The County shall enter into and administer a contract with the Facilitator in
a form agreed to by the City and the County. The Facilitator's contract may be
funded using ILA Revenues as authorized by law or by using other funding sources.
b. The Facilitator,in addition to other duties that may be negotiated in the contract:
i. Shall convene a standing Local Homeless Housing Task Force pursuant to
RCW 43.185C.010 18 and RCW 43.18 C.1 0 I to perform duties
pursuant to RCW 43.185C.160, and other duties pursuant to this Agreement
or as delegated or assigned by the joint oversight board.The membership of
the standing Local Homeless Housing Task Force shall meet the
requirements in 'W 43 18 ". 1 18 (including that it must include at
least one elected representative from the City and one elected representative
I
5
from the County) and 43.l 11 C.1.60t l 1, and shall also include
representatives from Affordable Housing interests.
ii. Shall provide facilitation and assistance to the Local Homeless Housing
Task Force in developing a local five-year homeless housing plan addressing
short-term and long-term housing for homeless persons as required by RCW
43.185Q.1QW. The local five-year homeless housing plan shall be
recommended to the Jefferson County Board of Commissioners on or before
October 1, 2019 for adoption by the Jefferson County Board of
Commissioners by December 1, 2019.
iii. May perform other duties as delegated or assigned by the joint oversight
board as time or budget allow.
9. Eublic Rmerk A21 n—d 011ma Mlic M09fing A_q!Q9mR1iM,The City and the County
will be responsible separately for their respective public records pursuant to the Public
Records Act,Charter 42.66 R . The City and the County shall be responsible separately
for their respective compliance with the Open Public Meetings Act,ChIlpter 42.30 RCW.
10. Leii lie .
a. Each party shall indemnify, defend and hold harmless the other parties, their
officers, agents, employees, and volunteers, from and against any and all claims,
demands, damages,judgments, losses, liability and expense (including, attorney's
fees), including but not limited to those for personal injury, death or property
damage suffered or incurred by any person, by reason of or in the course of
performing this Agreement that is or alleged to be caused by or may directly or
indirectly arise out of any act or omission of the party,its officers,employees,agents
and volunteers.
b. Except as provided above, in the event more than one party is responsible or
negligent, each party shall be responsible in proportion to its negligence.
C. Nothing contained in this Agreement shall be considered as in any way constituting
a partnership between the City and the County.
11. DisDutes Between the P es,
a. Disputes shall be resolved by first attempting to negotiate a settlement between the
parties. If settlement cannot be reached within 30 days of written notice of the
dispute,the parties agree to submit the matter to non-binding mediation through the
Peninsula Dispute Resolution Center. The mediator shall be selected by agreement
of the parties and the cost of mediation shall be shared equally between the parties.
b. If the parties are unable to negotiate a resolution or refuse to accept a mediated
resolution to a dispute,then the parties agree to binding arbitration by a three-person
arbitration panel.
6
C. The prevailing party shall be entitled to reasonable attorney's fees and costs
regardless of whether the party uses in-house or outside counsel.
d. The venue for any legal action shall be solely in the appropriate state court in
Jefferson County, Washington;subject to the venue provisions for actions against
counties in 1tCW 36.01.05
12. lull dificti n Withdw l an 1"ermi ati n. This Agreement may be modified,withdrawn,
or terminated as follows:
a. This Agreement may be modified or extended only by the written agreement of the
parties.
b. Either party may terminate this Agreement by serving a written notice to the other
by June 30 of any calendar year following 2019. The termination will not take
effect until January 1 of the next calendar year. For example, a termination notice
delivered on June 29, 2020 will take effect January 1, 2021.
13. No AgaWtion of PrgMy. The parties do not anticipate acquiring any property in
furtherance of this Agreement.
14. Termination of the 2 O3 and thq_2905 ILA . The interlocal agreement on October 10,2003,
for the sharing and administration of funds generated by Substitute House Bill 2060 passed
by the Washington Legislature on June 13,2002 for Affordable Housing programs;and the
interlocal agreement effective December 12, 2005, for the sharing and administration of
funds for housing the homeless generated by Engrossed Second Substitute House Bill 2163
passed by the Washington Legislature on August 1, 2005 are terminated.
15. General Tann ,
a. This Agreement is entered into in the State of Washington. This Agreement shall
be governed by and construed in accordance with the laws of the United States,the
State of Washington, and the County of Jefferson, as if applied to transactions
entered into and to be performed wholly within Jefferson County, Washington
between Jefferson County residents. No party shall argue or assert that any state
law other than Washington law applies to the governance or construction of this
Agreement.
b. This Agreement contains all the terms and conditions agreed upon by the parties.
No representation or promise not expressly contained in this Agreement has been
made. The parties are not entering into this Agreement based on any inducement,
promise or representation, expressed or implied, which is not expressly contained
in this agreement. This Agreement supersedes all prior or simultaneous
representations,discussions,negotiations, and agreements,whether written or oral,
within the scope of this Agreement,including the ILAs referenced in tion I .
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C. The headings of the sections of this Agreement are for convenience of reference
only and are not intended to restrict,affect,or be of any weight in the interpretation
or construction of the provisions of the sections or this Agreement.
d. No term or provision of this Agreement will be considered waived by either party,
and no breach excused by either party, unless such waiver or consent is in writing
signed on behalf of the party against whom the waiver is asserted. Failure of a party
to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with,shall not waive such breach or default.
e. Nondiscrimination;Equal Employment Opportunity.
i. In the performance of this Agreement, the parties and their employees and u
agents shall at all times comply with all federal, state, or local laws,
ordinances,rules,or regulations with respect to nondiscrimination and equal
employment opportunity which may at any time be applicable.
ii. Without limiting the generality of the foregoing, the parties shall not
discriminate against any employee or applicant for employment because of
age,sex,marital status,sexual orientation,race,creed,color,national origin,
honorably discharged veteran or military status, or the presence of any
sensory, mental, or physical disability or the use of a trained dog guide or
service animal by a person with a disability as required by law. f
iii. The parties shall take affirmative action to ensure that the Facilitator and the
shelter and homeless housing continuum prover do not discriminate on the
basis of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the
presence of any sensory,mental,or physical disability or the use of a trained
dog guide or service animal by a person with a disability.
iv. The parties and their employees and agents shall not at any time discriminate
against any other persons or entity because age, sex, marital status, sexual
orientation,race,creed,color,national origin,honorably discharged veteran
or military status, or the presence of any sensory, mental, or physical
disability or the use of a trained dog guide or service animal by a person with
a disability.
f The parties shall keep and maintain all records that may be required by law in
connection with compliance with this section.
g. The parties agree that this Agreement has been negotiated at arms-length, with the
assistance and advice of competent, independent legal counsel.
(SIGNATURES ON NEXT PAGE)
i
8
CITY OF PORT TOWNSEND JEFFERSON COUNTY BOARD OF
CO . ISSIO
Y11711 j�
ate David 11 r ,C air Date
SEAL: ,
v ' r .: c
ATTEST:
Joanna Sanders Date Ca yan G lavay Date
City Clerk Deputy Clerk of the Board
APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM:
Arui 11
Hcid�l i;ie oed, Date Philip C. Hunsucker, Elate
City Attorney Chief Civil Deputy Prosecuting Attorney
9
CONTRACT REVIEW FORM
CONTRACT WITH: Cily of Port Townsend TRACKING NO.:
(Contractor/Consultant)
CONTRACT FOR: Amendment No. 1 to 2018 ILA on Housingn ' auto renew
COUNTYDEPARTMENT: Couilly Adinii-tistr-tor tcc�s�
For More Information Contact: l hili Morley JAN 1-7.2020
Contact Phone #: 383 6 U LA
MI
RETURN TO: Julie Shannon RETURN BY,,� 1,111 , P
i t
(Parson in Department)
AMOUNT: n.a. PROCESS: 0 Exempt from Bid Process
El Consultant Selection Process
Revenue ❑ Cooperative Purchase
Expenditure ❑ Competitive Sealed Bid
Matching funds Required El Small Works Roster
Source(s) of Matching Funds ❑ Vendor List Bid
El RFP or RFQ
❑ Other
Step 1 : 11 L E
REVIEW BY ... ���-�''�•,4 1�311`�
Review b
Date Reviewit
❑� APPROVED FORM ❑ Returned for revision(See Comments)
Comments
Step 2: REVIEW BY POOSErIUMING ATTORNEY
Review by: °" Philip C. Hunsucker
Date Reviewed: Z<p
Chief Civil Deputy Prosecuting Attorney
' APPROVED AS TO FORM Returnedfor revision(See Comments
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of
just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here" markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
