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Home My WebLink About091718CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF SEPTEMBER 17, 2018 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 17th day of September 2018 in Council Chambers at 540 Water Street. Mayor Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, Robert Gray, David Faber, Amy Howard, Ariel Speser, and Deborah Stinson with Michelle Sandoval excused. Staff members present were City Manager David Timmons, Finance and Administrative Services Director Nora Mitchell, Public Works Director Greg Lanning, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA Addition of New Business, Item D, on an amendment to Resolution 18-030 related to the interlocal agreement. Moving from the Consent Agenda to New Business, Item E. Tasking the City Council Finance and Budget Committee with Reviewing Policy Framework for the Equipment Rental and Replacement Program. COMMENTS FROM THE PUBLIC Public comment Laura Tucker, Jefferson County solid waste education and outreach coordinator, spoke on concerns with DM Disposal moving to single stream recycling impacting not only Skookum but County grant funding. David Thielk spoke about carbon emission concerns and carbon cycle feedback loop. He also spoke about traffic concerns at Fort Worden State Park. Audrey Jean spoke about noise concerns associated with the Modest Mouse concert at Fort Worden. Bernie Donanberg of Tax Equity Port Townsend suggested as part of the Comprehensive Plan update that Council review tax issues and tax revenue generation. Charles Lauden agreed with Laura Tucker's comments about recycling concerns. City staff response City Council Business Meeting September 17, 2018 Page 1 of 5 City Manager David Timmons responded and agreed to forward concerns about Fort Worden to the Public Development Authority. He suggested citizens look at Upper Sims activities for what the City is doing on economic development which is more robust than tourism. Regarding the "Strategic Plan" versus Comprehensive Plan, the upcoming retreat would focus on financial policies. Regarding solid waste disposal, the City would be looking at a variety of options. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 160671 through 160722 in the amount of $447,911.22 Vouchers 160723 through 160727 in the amount of $1,466.79 Vouchers 160728 through 160733 in the amount of $315,341.22 Vouchers 160734 through 160760 in the amount of $65,530.69 Vouchers 160761 through 160761 in the amount of $22,965.67 Vouchers 160762 through 160816 in the amount of $745,113.87 Vouchers 160817 through 160820 in the amount of $1,233.25 Electronic Funds Transfer in the amount of $2,033,515.28 Approval of Minutes: August 13 & August 20, 2018 Resolution 18-048, Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with Epicenter Services LLC to Provide Solid Waste Consulting Services Resolution 18-049, Authorizing the City Manager to Execute a Quit Claim Deed to Release City Interest in Jefferson County Tax Parcel Number 001-094-002. Motion: Pamela Adams moved to approve the consent agenda with removal of item E. Tasking the City Council Finance and Budget Committee with Reviewing Policy Framework for the Equipment Rental and Replacement Program. Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS - NONE 0_I_ATM M I i! I Ordinance 3206 Related to Business Licensing; Amending Business Licensing Regulations, Establishing a License Threshold Exemption for Businesses Located Outside City Limits and Amending Chapter 5.08 of the Port Townsend Municipal Code. Finance and Administrative Services Director Nora Mitchell gave the staff report on needed changes by adopting a model business license ordinance to include City Council Business Meeting September 17, 2018 Page 2 of 5 language that brings the City into compliance with the requirement by the deadline of October 17. Motion: David Faber moved to approve waiving Council Rules and adopting Ordinance 3206 Related to Business Licensing; Amending Business Licensing Regulations, establishing a license threshold exemption for businesses located outside city limits and Amending Chapter 5.08 of the Port Townsend Municipal Code. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 18-050, Amending City Council Rules of Procedure - Article 4 Committees, Boards, Work Groups and Commissions Chair Ariel Speser provided an overview of the committee's work on an update to Council Rules Article 4. The primary goal was to align the rules with how Council sees itself interacting and communicating with advisory boards. She cited some examples of changes toward that goal. Committee members responded to questions and discussed how boards receive additional work plan items. There was also clarification of annual selection of chair. Public Comment; Debbie Jahnke spoke about adding topics to existing work plans or revisiting older topics. Mr. Timmons suggested following the original process, getting consensus from the board and working through the liaison and chair after making a motion. There was consensus on a change to 4.2.9 Expectation for Citizen Advisory Member, item 8 for clarification. Mayor Stinson noted that likely after the first of the year when assigning Committees, Council liaisons would also be discussed. Motion: David Faber moved to approve Resolution 18-050 Amending City Council Rules of Procedure - Article 4 Committees, Boards, Work Groups and Commissions (as the rules were amended). Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. 2019 Budget - Current Revenue Estimates Ms. Mitchell gave the staff report on revenue estimates. The City does not yet have the valuations from the county assessor on construction figures. She reviewed property tax, retail sales tax, business and enterprise revenue, and enterprise revenues as detailed in the agenda bill. September sales tax numbers are also forthcoming. Mr. Timmons urged exploring a new dedicated revenue source via a transportation benefit district (car tab fee) totaling $160,000 in potential revenue which could be earmarked for nonmotorized improvements related to complete street projects. Regarding capital projects, Mr. Timmons explained the sewer outfall project would City Council Business Meeting September 17, 2018 Page 3 of 5 likely occur in 2020. A Transportation Improvement Board grant would be sought for bicycle and pedestrian safe routes to school on Discovery Road. With recently added staff positions, the Departments have been asked to make a connection to a return of investment to the community. He reviewed other local projects at Fort Worden (utility infrastructure and pier replacement), Public Development authority with Makers Square, plans for Upper Sims commercial and private, and reinvestment in Port facilities. There was no public comment. Tasking the City Council Finance & Budget Committee with Reviewing Policy Framework for the Equipment Rental & Replacement Program and Options for Funding this Program Ms. Mitchell noted that staff continues to work on a policy framework for the Equipment Rental and Replacement Program. There was consensus on moving this matter forward to the Council on October 8. Amending Resolution 18-030 Giving Notice of Termination of Interlocal Agreements Mr. Faber reviewed discussions and negotiations with Jefferson County on funding for the homeless shelter and discussions about continuing the 90 -day termination window which ends in September. He recommended the Notice of Termination be effective for 180 days versus 90 days. Public Comment: Julia Cochrane spoke about the ILA and shelter service agreement, gender and age discrimination, and shelter hours. Mr. Timmons and Mr. Faber responded. Motion: Deborah Stinson moved to approve Amending Resolution 18-030 extending the Notice of Termination of Interlocal Agreements extending the time from 90 days to 145 days from July 1, 2019. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER REPORT Mayor Stinson reported on the following - Attendance at the State of the Station event at U.S. Navy Indian Island - Speaking at the Salish Sea Day of Action - Discussions with Mayor Brook in Port Angeles on regional 911 efforts and about their Proclamation on Indigenous Peoples day - Time -tracking tool created for councilmembers for January though March CITY MANAGER REPORT Mr. Timmons reported: - Testifying before the Public Transportation Commission about the importance of the funding City Council Business Meeting September 17, 2018 Page 4 of 5 - Washington State Ferries meetings -- and potential City topics on reliability of ferry service and potential electrification of the ferry terminal - WSDOT roundabout design in 2020 work on SR20 at Mill Road and at Kearney - Washington Cities Insurance Authority issues about road design - Retreat packets should be ready mid week - Public Infrastructure Board is meeting on the RFP process on October 1 SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Mr. Gray suggested Council revisit Ordinance 3064 adopted September 12, 2011 on the pilot project related to Upper Sims Way signage. He noted PT Business Park are excluded from utilizing the signs. COMMENTS FROM COUNCIL EXECUTIVE SESSION - NONE SCHEDULED ADJOURN There being no further business, the meeting adjourned at 8:18 pm,. Attest: Joanna Sanders, MMC City Clerk City Council Business Meeting September 17, 2018 Page 5 of 5