HomeMy WebLinkAbout103017CITY OF PORT TOWNSEND
MINUTES OF THE SPECIAL BUSINESS MEETING OF OCTOBER 30, 2017
CALL TO ORDER/PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in special session on the 30th day of October
2017 in Council Chambers at 540 Water Street. Mayor Deborah Stinson called the
meeting to order at 6:30 p.m.
ROLL CALL
Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray,
Amy Howard, Michelle Sandoval, and Deborah Stinson with Catharine Robinson
excused.
Staff members present were City Manager David Timmons, City Attorney Steve
Gross, Finance and Administrative Services Director Nora Mitchell, Parks Recreation
and Community Services Director Alex Wisniewski, Executive Assistant Kelly Graves,
Public Works Director Greg Lanning, Human Resources Manager Robin Hake, Senior
Planner/Planning Manager Judy Surber, and City Clerk Joanna Sanders.
NEW BUSINESS
Communications Strategy Presentation by Pyramid Communications, Inc.
City Manager David Timmons briefed Council on the process for soliciting requests
for proposals and selecting Pyramid Communications. The consultant completed an
audit of City communications with the public and internally in order to make
recommendations on website, social media, outreach and community engagement
tools.
Denise Rhiner of Pyramid Communications gave a presentation on their completion
of the communications audit. She provided an overview of their findings as detailed
in their report. They would next work with staff to present a plan for implementing
their recommendation on how the City can better reach, inform and engage the
community.
Council questions and discussion related to the consultant's analysis of Granicus
and SpeakUp, opportunities for improving communications with citizens such as
with a citizens academy, using graphics to better explain city services, concerns
about whether current RSS feeds are working, considering expanding time for
public comment at meetings, holding town meetings, and recording of advisory
board meetings. Pyramid staff said they would next work with staff to present their
implementation plan.
City Council Special Business Meeting October 30, 2017 Page 1 of 2
Public Comment: Debbie Jahnke spoke in favor of adding social media on the
website and also keeping access to current City tools.
Ordinance 3186 Amending Ordinance 3123, as Amended by Ordinance 3157,
to Extend the Maturity Date of the City's Limited Tax General Obligation Bond
Anticipation Note, 2014
Finance and Administrative Services Director Nora Mitchell gave the staff report on
the Ordinance that would grant an extension of the City's line of credit from
December 1, 2017 through May 31, 2019. Staff responded to questions. Mr.
Timmons explained that this line of credit would also pay expenses for Jefferson
Street and Water Street improvement projects until reimbursement by granting
agencies.
There was no public comment.
Motion: David Faber moved to approve first reading of Ordinance 3186 Amending
Ordinance 3123, as Amended by Ordinance 3157, to Extend the Maturity Date of
the City's Limited Tax General Obligation Bond Anticipation Note, 2014. Pamela
Adams seconded.
Vote: motion carried unanimously, 6-0 by voice vote.
EXECUTIVE SESSION — TO REVIEW THE PERFORMANCE OF A PUBLIC
EMPLOYEE PURSUANT TO RCW 42.30.110(1)G
At 7:29 p.m., the meeting recessed into executive session for 30 minutes to review
the performance of a public employee with no expected action to be taken following
the session.
At 7:50 p.m., the meeting resumed.
ADJOURN
There being no further business, the meeting adjourned at 8:00 p.m.
Attest:
Joanna Sanders, MMC
City Clerk
City Council Special Business Meeting October 30, 2017 Page 2 of 2