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Home My WebLink About022117 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF FEBRUARY 21, 2017 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 21 st day of February 2017 in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Amy Howard, Catharine Robinson, Michelle Sandoval, and Deborah Stinson. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Finance & Administrative Services Director Nora Mitchell, Planning Director Lance Bailey, Public Works Director Ken Clow, Deputy City Clerk Joshua Stecker, and Special Project Temporary Employee Hannah Burn. CHANGES TO THE AGENDA COMMENTS FROM THE PUBLIC Debbie Jahnke commented on the proposed naming of Bishop Play Park. Sky Hardesty commented on the proposals to declare Port Townsend a Sanctuary City. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 156055 through 156279, Vouchers 535 through 536 and Electronic Fund Transfers in the amount of$1,229,332.99. Approval of Minutes: February 6, 2017 Appointment of Lois Stanford (Position 5, Term Expires December 31, 2019) and Ariel Speser (Position 7, Term Expires December 31, 2019) to the Planning Commission; Re-appointment of Stanley Rubin (Position 1, Term Expires May 1, 2020) and Kris Morris (Position 3, Term Expires May 1, 2020) to the Arts Commission; Appointment of Roarke Jennings (Position 4, Term Expires May 1, 2020) to the Parks, Recreation and Tree Advisory Board Resolution 17-009 a Joint Resolution of the Board of County Commissioners and the Port Townsend City Council Amending and Restating the City Council Business Meeting - February 21, 2017 Page 1 of 5 Composition, Terms of Office, and Procedural Rules for the Climate Action Committee Designation of PUD #1 of Jefferson County (Position 3), Jefferson County Public Health (Position 4), Jefferson Transit (Position 6), Port Townsend Paper Corporation (Position 8), Port of Port Townsend (Position 7) and Jefferson Healthcare (Position 5) to non-expiring positions on the Climate Action Committee; Reappointment of Scott Walker (Position 12, Term Expiring December 31, 2018) and Cindy Jayne (Position 9, Term Expiring December 31, 2020) to the Climate Action Committee; Appointment of Sonja Hammar (Position 10, Term Expiring December 31, 2019), David Wilkinson (Position 11, Term Expiring December 31, 2019) and Ashley Rosser (Position 13, Term Expiring December 31, 2018) Officially naming the park on Parkside Drive road "Bishop Play Park" Motion: Catharine Robinson moved to approve the consent agenda. Pamela Adams seconded. Vote. motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Consideration of Planning Commission Recommendations on Short Term Rentals Lance Bailey presented the Planning Commission's recommendations for proposed code revisions related to Short Term Rentals. The Planning Commission unanimously agreed that the City should not consider a three-year pilot program of Non-owner Occupied Short Term Rentals. Staff have identified four existing Non- owner Occupied Short Term Rentals that are grandfathered uses subsequent to changes in the zoning code. Mr. Bailey also presented the Planning Commission's recommended code revisions which include changes to business license requirements, definitions within the code and a new section related to the regulation of Tourist Homes and Bed and Breakfasts. Councilmembers expressed concerns about allowing kitchen facilities and separate exterior entrances in Short Term Rentals. Michelle Sandoval also raised concerns about enforcing business license requirements and owner occupancy code compliance. Motion: Catharine Robinson moved to continue discussion of the item at the March 13 Council Workshop. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 17-010 Authorizing the City Manager to Negotiate and Execute an Agreement with Pyramid Communications, Inc. for Development of a Communications Strategy City Council Business Meeting - February 21, 2017 Page 2 of 5 Nora Mitchell presented staffs recommendation to select Pyramid Communications to develop a communication strategy and communication needs audit to help the City present a cohesive, integrated message across a multitude of platforms. Deborah Stinson noted that the Association of Washington Cities expressed willingness to assist the consultant in the process. Motion: Catharine Robinson moved to approve Resolution 17-010 Authorizing the City Manager to Negotiate and Execute an Agreement with Pyramid Communications, Inc. for Development of a Communications Strategy. David Faber seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 17-013 Related to Personnel, Adopting Classification Schedules for Represented and Non-Represented Employees Nora Mitchell introduced the resolution to modify the Represented and Non- Represented Classification Schedules to include salary ranges for Civil Engineer III, Accountant, Associate Planner and Assistant Planner positions and revise the salary range for the Public Works Director position. The hiring schedule for the new positions will be reviewed with the Finance and Budget Committee and may require supplemental budget appropriations for funding. Motion: Michelle Sandoval moved to approve Resolution 17-013 Related to Personnel, Adopting Classification Schedules for Represented and Non- Represented Employees. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Resolution 17-011 Authorizing the City Manager to Sign a Loan Agreement with the Washington State Department of Ecology for the Predesign Work Necessary to Replace the Sewer Outfall Ken Clow introduced a resolution accepting a loan/grant agreement with the Washington State Department of Ecology for predesign work for sewer outfall replacement. The sewer outfall has developed several near-shore leaks and is nearing the end of its useful life. Half of the $408,000 loan amount is a forgivable principal loan. Motion: Pamela Adams moved to approve Resolution 17-011 Authorizing the City Manager to Sign a Loan Agreement with the Washington State Department of Ecology for the Predesign Work Necessary to Replace the Sewer Outfall. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 17-012 Related to the 2017 Annual Update of the City's Comprehensive Plan and Development Regulations, Initiating a Comprehensive Plan Amendment Related to the Howard Street and Sims Way Corridors City Council Business Meeting - February 21, 2017 Page 3 of 5 Lance Bailey introduced a resolution to initiate an amendment to the Comprehensive Plan to incorporate Howard Street subarea zoning recommendations. Hannah Burn presented an overview of the subarea plan proposal. Robert Gray expressed concern over the lack of parks and open spaces presented on the subarea plan. Motion: Catharine Robinson moved to approve Resolution 17-012 Related to the 2017 Annual Update of the City's Comprehensive Plan and Development Regulations, Initiating a Comprehensive Plan Amendment Related to the Howard Street and Sims Way Corridors David Faber seconded. Vote: motion carried, 6-1 by voice vote, Robert Gray opposed. Authorization for the City Manager to award a professional services contract to Miller Creek Aerial Mapping for Aerial Imagery and Mapping Services Ken Clow introduced a contract with Miller Creek Aerial Mapping for new aerial images for the City's GIS base map. The $21,000 cost for the service is under the $50,000 included in the 2017 budget. Public Comment: Sky Hardesty commented on the potential for using aerial thermal images for deer and homeless population counts. Motion: Amy Howard moved to authorize the City Manager to award a professional services contract to Miller Creek Aerial Mapping to conduct aerial imagery and mapping services. Catharine Robinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Deborah Stinson reported on attending AWC City Days. CITY MANAGER'S REPORT David Timmons reported on the upcoming bond sale scheduled for February 22 and the progress of the Howard Street and Water Treatment Plant projects. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION EXECUTIVE SESSION (POTENTIAL LITIGATION UNDER RCW 42.30.110(1)(1) AND TO EVALUATE A COMPLAINT BROUGHT AGAINST A PUBLIC OFFICER UNDER RCW 42.30.110(1)(F).) At 9:35 p.m. Council moved into Executive Session according to RCW 42.30.110(1)i and RCW 42.30.110(1)f. Mayor Stinson noted the session would adjourn at 9:55 p.m. and no action would be taken. At 9:50 p.m. City Attorney Steve Gross provided notice that the Executive Session City Council Business Meeting - February 21, 2017 Page 4 of 5 would be extended to 10:00 p.m. At 10:00 p.m. Council came back into Open Session. ADJOURN There being no further business, the meeting adjourned at 10:00 p.m. Attest: 8"Y__I__ 0_1� Joanna Sanders, CMC City Clerk City Council Business Meeting - February 21, 2017 Page 5 of 5