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HomeMy WebLinkAbout091916 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF SEPTEMBER 19, 2016 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 19th day of September 2016 in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Catharine Robinson, Deborah Stinson, and Amy Howard with Michelle Sandoval excused. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Public Works Director Ken Clow, Planning Director Lance Bailey, Finance Director Nora Mitchell, City Engineer David Peterson, Senior Planner Judy Surber, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA The Public Hearing on Ordinance 3154 Comprehensive Plan was moved to the last item on the agenda after Unfinished Business and New Business. COMMENTS FROM THE PUBLIC Dianne Diamond urged Council's endorsement of Initiative 735, to instruct Congress to propose a federal constitutional amendment to overturn Citizens United (constitutional amendment that constitutional rights belong only to individuals). She noted Council previously adopted a resolution in support before it was an initiative. Linda Brewster urged Council to pass a resolution opposing the Trans Pacific Partnership. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 154887 through 154999, Voucher 528 and Electronic Fund Transfers in the amount of $1,557,932.38 Approval of Minutes: August 29 and September 6, 2016 Motion: David Faber moved to approve the consent agenda as written with an amendment to minutes of September 6, 2016. In the paragraph under Changes to the Agenda, the wording should reflect that the Public Hearing on the 2016 GMA City Council Business Meeting - September 19, 2016 Page 1 of 7 Comprehensive Plan was moved to the end of the agenda. Catharine Robinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. PUBLIC HEARING Safe Harbor Street Vacation, LUP15-090 Mayor Stinson read the public hearing rules of procedure. There were no Councilmember financial or property interests to declare in connection with the matter. There were also no objections by the public to any Councilmember participating in this hearing. Planning Director Lance Bailey gave the staff report on the street vacation request. Referring to the map, he pointed out the vacated area, current trail path (including path relocation), and utilities. He reviewed the conditions to the vacation and the process for Council to first approve the proposed findings of fact prior to approving the final street vacation ordinance. There was no public testimony. Mayor Stinson closed the public testimony portion of the hearing. Staff then responded to Council questions regarding vacating property encumbered by City utilities and restrictions on constructing buildings over such utilities. While there could not be any structure built over the utility, the property owner could use the area to meet other development requirements (accessory uses such as parking, landscaping or on-site stormwater facilities). Staff also responded to questions about the relocation of the trail that would become part of the cycle track. Mayor Stinson closed the public hearing. Motion: David Faber moved to approve the Proposed Findings of Fact and Conclusions for LUP15-090 and to direct staff to prepare an ordinance approving the requested vacation once all required conditions have been met (with an amendment to Item 1 on page 2 of the conditions moving sentence four to sentence two). Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS Ordinance 3155 Adopting a Complete Streets Policy and Adopting a New Chapter 12.40, "Complete Streets Policy" of the Port Townsend Municipal Code Public Works Director Ken Clow gave the staff report and reviewed the changes incorporated as suggested by the Non-motorized Transportation Advisory Board. In order for the City to be eligible for grants, the ordinance would need to be submitted to the Washington State Department of Transportation this week. City Council Business Meeting - September 19, 2016 Page 2 of 7 Clarifying questions were about the addition of the term "context sensitive." There was some further discussion about changes to item A in 12.40.030. There was no public comment. Motion: Robert Gray moved to approve changing PTMC 12.40.030(A) to read ".....meet the needs of wheelchair users and other persons with disabilities, motorists, pedestrians......"David Faber seconded. Vote: motion failed, 1-5 by voice vote, with Pamela Adams, David Faber, Catharine Robinson, Deborah Stinson, Amy Howard opposed. Motion: Catharine Robinson moved to approve Ordinance 3155 Adopting a Complete Streets Policy and Adopting a New Chapter 12.40, "Complete Streets Policy"of the Port Townsend Municipal Code (with amendments to reflect "pedestrians"first and "motorists"after wheelchair users in 12.40.030(A) Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ordinance 3156 Establishing a Process for Naming City Parks, Property and Facilities and Adopting a New Chapter 2.85 "Naming Public Facilities" of the Port Townsend Municipal Code City Manager David Timmons gave the staff report, noting that three advisory boards reviewed the ordinance and did not have any changes. There was some Council discussion of past donations. Public Comment- Debbie Jahnke spoke in favor of approving a process for naming parks. Motion: David Faber moved to approve Ordinance 3156 Establishing a Process for Naming City Parks, Property and Facilities and Adopting a New Chapter 2.85 "Naming Public Facilities"of the Port Townsend Municipal Code (with changes to Exhibit A as noted fixing the typographical error in the header and editing 2.04.010 Purpose to read ".....naming interior features or elements ° . of public facilities.') Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. NEW BUSINESS Resolution 16-042 Establishing Finance and Budget Policy Guidelines and Repealing Resolution 14-042 Finance Director Nora Mitchell gave the staff report. Aside from changes to reformatting, restructuring and reordering, she reviewed substantive changes in the reserve guidelines as detailed in the agenda bill. In response to a question, Ms. Mitchell noted that the scorecard reviewed by the Finance and budget Committee was inadvertently omitted from the packet. It provided an overview of fund reserve performance as compared to the targeted City Council Business Meeting - September 19, 2016 Page 3 of 7 ending fund balance, There was no public comment. Motion: Catharine Robinson moved to approve Resolution 16-042 Establishing Finance and Budget Policy Guidelines and Repealing Resolution 14-042. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 16-043 Authorizing the City Manager to Execute a Contract with SCJ Alliance for the Conceptual Design of 7th Street Public Works Director Ken Clow gave the staff report and noted an additional handout was provided showing a larger map of the area. He and Mr. Timmons addressed questions from Council about the Mt. Townsend Creamery property, the timing for developing unopened rights of way, and work on improvements to address bicycle and pedestrian safety. There was no public comment. Motion: David Faber moved to approve Resolution 16-043 Authorizing the City Manager to Execute a Contract with SCJ Alliance for the Conceptual Design of 7th Street. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 16-044 Approving the General Design Concept for the Design of the Water Street Overlay — Ferry Terminal to Taylor Street Project; Directing the City Manager to Proceed with the Project Engineering Design; and Requesting that the City Manager Prepare Funding Options City Manager David Timmons noted the presentation of this item was detailed at the September 12 Council workshop meeting. He noted the State Department of Transportation also provided an extension so that the project completion is June 2018 versus June 2016. He reviewed the budget implications related to replacing the water line and curb ends and sidewalk for ADA compliance. During the year, Staff would proceed with the design and then work on funding options to complete the project. In response to questions, Staff explained the approximate costs for design and engineering are $367,000. Council's authorization allows the City Manager to negotiate the contract in phases, using the estimated costs included in the packet. There was no public comment. There was some Council interest in a public charette to show the design on the proposed improvements. Motion: Catharine Robinson moved to approve Resolution 16-044 Approving the General Design Concept for the Design of the Water Street Overlay— Ferry Terminal to Taylor Street Project, Directing the City Manager to Proceed with the City Council Business Meeting - September 19, 2016 Page 4 of 7 Project Engineering Design, and Requesting that the City Manager Prepare Funding Options. David Faber seconded. Vote: motion carried unanimously, 6-0 by voice vote. PUBLIC HEARING Ordinance 3154, Relating to Comprehensive Planning; Adopting the 2016 GMA Periodic Update to the Comprehensive Plan; Amending the Comprehensive Plan; and Amending Titles 17 and 18 of the Port Townsend Municipal Code in Connection Therewith (Continued from September 15) Mayor Stinson reviewed that this is a continuation of the public hearing. She reminded that public testimony has been closed for the time being. Senior Planner Judy Surber led Council through a continuation of the review of Tabs 4 through 8 of the Plan (Docket items #49-52). She noted that at the September 15 meeting, there was tentative approval of Tab 5 PTMC 17.18 Mixed Use Zoning Districts, Tab 6 PTMC 17.20 Commercial Zoning Districts, Tab 7 PTMC 17.22 Marine-Related and Manufacturing Zoning Districts, and Tab 8 PTMC 17.24 Public, Park and Open Space Zoning Districts. Ms. Surber led Council through continued discussion of the plan and there was Council consensus on the plan elements below. There was tentative approval of Chapter 17.08 Definitions (Tab 4) with the following amendments: Page 55, Modify definition of"Temporary tent encampment" means a group of homeless persons temporarily residing in tents or other temporary structures on a site provided fG+-owned or controlled by a sponsor with services supervised by a managing agency. There was tentative approval of Chapter 17.18 Mixed Use Zoning Districts (Tab 5) with the following amendments: Page 1 Modify 17.18.010(B)(1) and (2) C-I/MU - Neighborhood ServingMixedUse Center C-11/MU CommunityA-- r_ --lu -1 - FRMWGial Mixed Use Center Tab 6, There was tentative approval of Chapter 17.20 Commercial Zoning Districts (Tab 6) Page 1, Modify 17.20.010(B) (1) so that the last sentence reads as follows: The C-1 district has been applied to the southwest corner of the intersection of Kearney and Blaine 4e Streets. There was tentative approval of PTMC 17.24 Public, Park and Open Space Zoning Districts Tab 8 with no additional changes. Motion: David Faber moved to approve reopening discussion of the Land Use element, zoning map, and land use map to ensure the same changes made to PTMC Chapter 17 this evening are also made throughout those pages. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. City Council Business Meeting - September 19, 2016 Page 5 of 7 Motion: Catharine Robinson moved to approve directing staff to make amendments in the other sections of the Comprehensive Plan (Land Use Element, land use map, zoning map) consistent with the changes to the development regulations made this evening. David Faber seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ms. Surber reviewed staffs proposed recommendations listed in the agenda bill. It was noted that the errata sheet summarizing Council changes to date would be available in the October 3 agenda packet. There was Council discussion about changes made to date related to temporary encampments and currently allowed uses. Staff clarified that if reopening public comment on PTMC Chapter 17.60 and Docket Item 24, any written testimony provided to date would be included. Motion: Robert Gray moved to approve reopening public testimony on PTMC Chapter 17.60 (Temporary Uses) and anything related to Docket Item 24. Pamela Adams seconded. Vote: motion carried, 5-1 by voice vote, Catharine Robinson opposed. Motion: Robert Gray moved to approve continuing the Public Hearing to October 3, 2016 and reopening public testimony only on Council's proposed changes to the Planning Commission Recommendation including Docket Item #24 and the Errata Sheet. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Stinson reported: -attendance at the North Olympic Peninsula Resource Conservation and Development Council (NOPRCD) meeting and SWOT analysis -attendance at Washington Artist Trust meeting in Port Townsend CITY MANAGER'S REPORT David Timmons reported on the following: - City's involvement in the NOPRCD SWOT Analysis - Starting the Howard Street Sub-area Plan - Historic tax credits for Building 202 closed on Friday - Upcoming presentation on parking at the Main Street Merchant Breakfast - City of Sequim's interest in working with the City on housing - His involvement in meetings on housing and economic development and fire annexation - YMCA scoping is underway -- building resiliency and as a recovery center SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL City Council Business Meeting - September 19, 2016 Page 6 of 7 Pam Adams gave a brief report on activities at Fort Worden. Robert Gray asked about the two proposed endorsements: concerning 1-735 and the anti-Trans-Pacific Partnership. With Council's support, Mr. Gross agreed to return with a motion reaffirming Council's 2011 resolution related to 1-735. Amy Howard noted that Council General Services and Special Projects' September meeting is cancelled so that any recommendation to Council on the Off Leash Areas is postponed. Ms. Robinson mentioned the County is interested in discussing with the City the reconstruction of the Mill Road intersection. EXECUTIVE SESSION ADJOURN There being no further business, the meeting adjourned at 8:52 p.m, Attest: Joanna Sanders, CMC City Clerk City Council Business Meeting - September 19, 2016 Page 7 of 7