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Home My WebLink About090616 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 2016 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 6th day of September 2016 in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Catharine Robinson, Michelle Sandoval, Deborah Stinson, and Amy Howard. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Public Works Director Ken Clow, City Engineer David Peterson, Planning Director Lance Bailey, Police Chief Michael Evans, Senior Planner Judy Surber, Parks and Facilities Manager Alex Wisniewski, Human Resources Manager Robin Hake, Senior Planner John McDonagh, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA There was consensus to reorder the agenda to begin with New Business Item A, Resolution 16-041 Granting Final Binding Site Plan and Planned Unit Development Approval to Quimper Village and move the continued Public Hearing on Ordinance 3154 GMA Periodic Update to the Comprehensive Plan to follow the remainder of the business items on the agenda. SPECIAL PRESENTATION —ATTENDANCE AWARENESS MONTH PROCLAMATION (PORT TOWNSEND SCHOOL DISTRICT) Port Townsend School District School Superintendent John Polm was present to accept the proclamation. COMMENTS FROM THE PUBLIC Lyndi Hutchinson and Mary Bogdan of Jefferson Aquatic Coalition Board distributed a handout and reviewed their outreach efforts and thanked the City for their partnership. Barbara Morey spoke about homelessness and tent encampments. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 154777 through 154928, Voucher 528 and Electronic Fund Transfers in the amount of$1,566,009.12. City Council Regular Business Meeting - September 6, 2016 Page 1 of 5 Approval of Minutes: August 15, 2016 Resolution 16-040 Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with HDR Engineering Inc. to Provide Rehabilitation Assessment and Alternatives Evaluation for the Repairs to the Big Quilcene River Diversion Motion: Catharine Robinson moved to approve the consent agenda as written. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Resolution 16-041 Granting Final Binding Site Plan and Planned Unit Development Approval to Quimper Village, Application LUP16-060 Senior Planner John McDonagh gave the staff report as detailed in the agenda bill. He responded to Council questions related to the Fire Department's request for two different street names on the property. He also detailed on-site storm water management. Public Comment: Carolyn Salmon gave background on the Quimper Village Townsend Meadow Cooperative and spoke in support of approving the binding site plan. Jerry Spiekerman of the Quimper Village Townsend Meadow Cooperative spoke in support of approving the binding site plan. Ms. Robinson disclosed that she is a neighbor of the project and knows several of the members. She does not believe it would affect her decision on this matter. Motion: Robert Gray moved to approve Resolution 16-041 Granting Final Binding Site Plan and Planned Unit Development Approval to Quimper Village, Application LUP16-060. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Ordinance 3157 Amending Ordinance No. 3123 to Clarify the Projects to be Financed with Proceeds of the City's Limited Tax General Obligation Bond Anticipation Note, 2014 City Manager David Timmons reviewed this matter would extend the bond to cover other capital projects. Finance Director Nora Mitchell responded to clarifying questions regarding the projects included in the original Ordinance compared to additional capital projects City Council Regular Business Meeting - September 6, 2016 Page 2 of 5 that could be funded with the bond. She also responded about costs and what has been paid to date related to the Water Street Overlay project and the conceptual design. Staff noted this allows the City to have the line of credit largely for the Howard Street project. There was no public comment. There was some discussion about suggested modifications to Section 1(a) of the Ordinance. Concern was expressed about agreeing "that it is in the best interests of the City." Motion: Catharine Robinson moved to approve Ordinance 3157 Amending Ordinance No. 3123 to Clarify the Projects to be Financed with Proceeds of the City's Limited Tax General Obligation Bond Anticipation Note, 2014 with modifications to Section 1(a) of the Ordinance. David Faber seconded. Vote: motion carried, 6-1 by voice vote, Robert Gray opposed. NEW BUSINESS (RESUMED) Creation of Head Lifeguard Position & Amendment to General Government Contract Appendix A Salary Classification Schedule Parks and Facilities Manager Alex Wisniewski gave the staff report on the recommendation to create two new head lifeguard positions and a reclassification of the positions. He responded to Council questions about the two new positions replacing the two existing positions. When asked why this matter is being addressed outside the budget process, staff noted the difficulties filling the positions and staffing the pool. There was no public comment. Motion: Catharine Robinson moved to approve amending the General Government Contract Appendix A Salary Classification Schedule and direct staff to proceed with recruitment for 2 Head Lifeguards and to include this new position in the next budget update. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. Creation of Executive Assistant to Chief of Police Position & Amendment to Non-Bargaining Unit Compensation Schedule Finance Director Nora Mitchell gave the staff report and explained the proposed addition of this non-bargaining unit position. There was no public comment. Police Chief Michael Evans and Mr. Timmons also spoke to the need for a confidential assistant to handle administrative, civilian duties and union matters. When asked about the urgency of this hire and what vacancies there might be in City Council Regular Business Meeting - September 6, 2016 Page 3 of 5 other departments, Staff indicated the City would not recruit to fill the position until there was a budget analysis. Motion: Catharine Robinson moved to approve amending the non-bargaining unit classification schedule to include a new position, Executive Assistant to the Chief of Police, and direct staff to proceed with recruitment and to include this new position in the next budget update. Michelle Sandoval seconded. Vote: motion carried unanimously, 7-0 by voice vote. PUBLIC HEARING Ordinance 3154 Relating to Comprehensive Planning; Adopting the 2016 Comprehensive Plan Update; Amending the Comprehensive Plan; and Amending Titles 17 and 18 of the Port Townsend Municipal Code in Connection Therewith (Continued from August 29th) Mayor Stinson reviewed this is a continuation of the public hearing for Council deliberation. Public Testimony remains closed. City Engineer David Peterson provided background on the proposed amendments and the decision to split Capital Facilities and Utilities into two elements for purposes of simplification. He reviewed Councilmember questions that staff has addressed to date and responded to additional questions. There was consensus on the following changes to the Utilities element: Page 7-3, Policy 1.6, removal of"regular" Page 7-6, Policy 4.3.1 GMA planning and water system planning Page 7-9, Wastewater Overview, second paragraph Jefferson County Health Department standards. Page 7-10 and 7-18, Goals 11 and 19, search and replace where appropriate "assure" with "ensure." Page 7-11, Jefferson County Health Department Page 7-19, Policy 19.1, check numbering in subparagraph and eliminate last sentence regarding Level of Service standard Page 7-21, Policy 21.5 electric charging station to address current needs and ,growth and development Mr. Peterson then reviewed the Capital Facilities element explaining the deletions detailing how level of service might be calculated. Staff responded to questions. There was consensus on the following changes to the Capital Facilities Element: Page 8-1, paragraph 1. Staff would search and confirm all references to "capital facilities and utilities" should remain. Page 8-5, typographical error in last bullet "substances." Page 8-5, in Endangered Species Listings, first paragraph and second to last sentence insert ".... municipal water diversions and transmission lines in 2009." Page 8-9, Policy 2.1 search for consistency whether "storm water" references should be used in place of"surface water." City Council Regular Business Meeting - September 6, 2016 Page 4 of 5 Motion: Catharine Robinson moved to approve continuing the Public Hearing to September 15, 2016 for continued deliberation and tentative action. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Stinson reported on the following: - Senator Cantwell's recent visit and discussion about affordable housing. - Howard Street groundbreaking ceremony and visit by a representative from the Community Economic and Revitalization Board CITY MANAGER'S REPORT City Manager David Timmons reported on the following: - His annual evaluation would begin according to Council rules -Audit exit interview SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Mr. Timmons responded to a question regarding further developments to create a disaster preparedness center at MountainView. He indicated there should be an update on roles and responsibilities in the next few months. ADJOURN There being no further business, the meeting adjourned at 8:25 p.m. Attest: Joanna Sanders, CMC City Clerk City Council Regular Business Meeting - September 6, 2016 Page 5 of 5