HomeMy WebLinkAbout071816 CITY OF PORT TOWNSEND
MINUTES OF THE REGULAR SESSION OF JULY 18, 2016
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in regular session on the 18th day of July 2016
in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the
meeting to order at 6:30 p.m.
ROLL CALL
Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray,
Catharine Robinson, Michelle Sandoval, Deborah Stinson, and Amy Howard.
Staff members present were City Manager David Timmons, City Attorney Steve
Gross, Public Works Director Ken Clow, Finance Director Nora Mitchell, Planning
Director Lance Bailey, Senior Planner Judy Surber, and City Clerk Joanna Sanders.
CHANGES TO THE AGENDA
There was a request to move to New Business Consent Agenda Item F. Resolution
16-034 Authorizing the City Manager to Negotiate and Execute an Agreement for an
Organizational Assessment Related to the Provision of Housing.
Councilmember Faber arrived at 6:34 p.m.
COMMENTS FROM THE PUBLIC
There was none.
CONSENT AGENDA
Approval of Bills, Claims and Warrants
Vouchers 154382 through 154503 and Electronic Fund Transfers in the amount of
$695,710.00.
Approval of Minutes: July 5, 2016
Resolution 16-031 Expressing Preliminary Support for the Human Rights
Alliance North Sound Proposal to Consider the Formation of a Human Rights
Commission in Jefferson County
Resolution 16-032 Amending the Personnel Policies Manual in its Entirety to
Comply with Current Laws, Rules, Regulations and Practices
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Resolution 16-033 Authorizing the City Manager to Sign Agreements with
Canon Financial for the Rental of Copier/Printer/Scanner Devices
Motion: Catharine Robinson moved to approve the consent agenda as written with the
removal of item F. Resolution 16-034 to New Business. Amy Howard seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
PUBLIC HEARING
Resolution 16-035 Approving the 2017-2022 Six-Year Transportation
Improvement Program (TIP) and Authorizing the City Manager to Submit this
to the State of Washington
Mayor Deborah Stinson reviewed the procedures for the public hearing. No Council
members declared any financial or property interest in the matter.
Public Works Director Ken Clow provided the staff report. It was noted that Council is
required to adopt a six-year transportation program annually. The TIP includes
projects and programs of regional significance as well as arterials and collector
streets which are eligible for federal aid. The hearing is required to get input, approve
the listed projects and the TIP.
Mr. Clow responded to questions about the listed projects and program criteria;
he explained how Staff addresses and prioritizes sidewalk hazards and repairs and
recognized an error related to Priority Project#24 -- 10th St from Kearney to Sheridan
(which should be SR20 to Sheridan); regarding the completion of the Sheridan Street
sidewalks, Mr. Clow noted that the remaining portion did not score well on previous
review. Related to the Visitor Center Improvements (Project#5), staff noted the City
would need to look for additional funding. The sidewalk across SR 20 would be major
project, but is currently listed as a subproject.
The Mayor called for public testimony. There was none.
The public hearing was closed.
Motion: Catharine Robinson moved to approve Resolution 16-035 Approving the
2017-2022 Six-Year Transportation Improvement Program and Authorizing the City
Manager to Submit this to the State of Washington (with the addition of Sheridan
Street sidewalk between 10th and 15th Streets). David Faber seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
UNFINISHED BUSINESS
Ordinance 3153 Extending the Duration of the Cable Television Franchise
Held by WaveDivision I, LLC
City Attorney Steve Gross reported that the ordinance would extend the
WaveDivision franchise through December 31, 2017. In the meantime, the City and
Wave have begun renewal negotiations in accordance with federal law and would
City Council Business Meeting - July 18, 2016 Page 2 of 5
also be working with the Port Townsend School District to update the requirements
for the Public, Education, and Government Access Channel. Proposed changes will
be discussed with stakeholder groups and amendments will be presented to
Council over the next 18 months.
There was no public comment
Motion: Catharine Robinson moved to approve Ordinance 3153 Extending the
Duration of the Cable Television Franchise Held by WaveDivision 1, LLC. Pamela
Adams seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
NEW BUSINESS
2016 GMA Periodic Update to the Comprehensive Plan and Development
Regulations - Planning Commission Recommendation
Senior Planner Judy Surber provided the staff report on the Planning Commission's
review and proposed edits as well as public comment opportunities. In reviewing
the structure of the information presented, she recommended Council focus on
Exhibit 12, Tracking the Docket, which reflects where staff and the Planning
Commission addressed the docket items. Exhibit 17 reviews the milestones of the
process. Among the key issues addressed in the recommendations were
resiliency, temporary tent encampments, and implementing local food policy.
Planning Commission Chair Douglas Frick and Vice Chair Monica Mick-Hager then
presented Planning Commission findings, conclusions and recommendations. Mr.
Frick reviewed the process leading up to the docket noting that resiliency, climate
change, and housing were large issues of concern in the community. Ms. Mick-
Hager pointed out that the Commission relied on staff related to the mandatory
updates. Those items categorized as bookmarked were outside the docket and a
subcommittee of the Planning Commission has been appointed to prioritize them.
Planning Director Lance Bailey also encouraged Council to focus on Exhibit 12, the
matrix (Tracking the Final Docket) for a list of all the 53 docketed items, specific
policies and pages in the Comprehensive Plan that address those items. Public
Works Director Ken Clow added that there was also a reorganization of some
sections of the plan in a more logical structure.
Mayor Stinson commended the efforts of the Planning Commission.
Staff responded to questions from Council. Ms. Surber explained that while the
goals and policies are retained in the Comprehensive Plan, the details are spelled
out in the functional plans. Mr. Clow noted that housekeeping revisions included
removing a significant amount of outdated information that has been updated and
incorporated into the functional plans. Staff agreed to provide some examples of
level of service standards and inventories included in functional plans.
Staff also explained about how public comments were tracked. Mr. Gross
emphasized that many pre and post docket comments were requests for specific
changes and staff was able to address those by responding on a case by case
City Council Business Meeting - July 18, 2016 Page 3 of 5
basis. Staff added that the issue of temporary encampments was addressed in
development regulations.
Public Comment:
Jim Todd said he would have further comment and concerns on how certain details
were addressed in the plan.
RESOLUTION 16-034 AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AGREEMENT FOR AN ORGANIZATIONAL ASSESSMENT RELATED
TO THE PROVISION OF HOUSING
City Manager David Timmons reviewed his work over the last two months on getting
stakeholders together to consider a community land trust for housing. He
distinguished between low income, affordable and work force housing. Currently, the
desire is to get partner commitments on completing a capacity assessment with a
$30,000 City contribution from the Housing Trust Fund. Through a multi-agency
agreement, with the possibility of OlyCap as lead agency, the goal is to develop an
organizational framework that is a Clallam and Jefferson County trust.
There was no public comment.
Council discussion centered on the background and uses of the Housing Trust Fund.
In response to a question whether Jefferson County would be a partner, Mr. Timmons
suggested the nonprofits take the lead in urging County participation. There was
recognition that homelessness is also a large issue and that a spectrum
of intervention options and perpetual affordability in housing for all types of life
transitions are needed.
Motion: Catharine Robinson moved to approve Resolution 16-034 Authorizing the City
Manager to Negotiate and Execute an Agreement for an Organizational Assessment
Related to the Provision of Housing. Amy Howard seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
PRESIDING OFFICER'S REPORT
Deputy Mayor Catharine Robinson reported on the following:
-Attendance at Visitor Center gathering
- Attendance at the Quimper Village groundbreaking ceremony
CITY MANAGER'S REPORT
Mr. Timmons reported on the following:
- Visitor Center presentation at the Chamber event
- Howard Street low bidder was Seton Construction ($1.3 million under budget) and
waiting on Transportation Improvement Board confirmation,
- Department of Health reported the City would receive $2 million principle reduction
on its $6 million loan for the reservoir project under construction.
- July 27 water treatment facility open house
- Water status updates forthcoming
- Two new police officers and another lateral in process
- Budget calendar and revenues look good
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ADJOURN
There being no further business, the meeting adjourned at 8:10 p.m.
Attest:
Joanna Sanders, CMC
City Clerk
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