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Home My WebLink About051216 CITY OF PORT TOWNSEND MINUTES OF THE PLANNING COMMISSION REGULAR SESSION OF MAY 12, 2016 CALL TO ORDER The Port Townsend Planning Commission met in regular session on May 12, 2016, in the Council Chambers at 540 Water Street. Chair Frick called the meeting to order at 6:30 p.m. ROLL CALL Commissioners present at roll call were Kirit Bhansali, Douglas Frick, Rick Jahnke, Monica MickHager, Dwight Nicholson, and Paul Rice, with Nan Evans excused. Staff members present were Planning Director Lance Bailey, Senior Planner/Planning Manager Judy Surber, City Attorney Steve Gross, Public Works Director Ken Clow, City Engineer David Peterson, and Deputy Clerk Amber Long. ACCEPTANCE OF AGENDA Motion: Kirit Bhansali moved to accept the agenda. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. APPROVAL OF MINUTES -APRIL 28, 2016 Motion: Rick Jahnke moved to approve the minutes of April 28, 2016. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. GENERAL PUBLIC COMMENT - NONE OLD BUSINESS GMA Periodic Update — Comprehensive Plan Capital Facilities & Utilities Elements City Engineer David Peterson gave an overview of changes made to the Capital Facilities Element draft since the prior meeting. The Commission asked questions of staff and made suggestions including: Page 7-10: In the Parks level of service standard on the table, remove the extra "and" before "as outlined." Page 7-12: In the second-to-last sentence on the page, change the start of the sentence to read: "The Capital Programs through their referenced documents..." Page 7-13: Delete "Setting the Standards for Levels of Service (LOS)'. Planning Commission Meeting May 12, 2016 Page 1 of 4 Public Comment: In response to a question from the Chair, Debbie Jahnke confirmed that her written comment (included in the meeting packet) had been addressed by staff. Motion: Kirit Bhansali moved to direct staff to prepare the draft Capital Facilities Element for the Commission's further review at a public hearing. Paul Rice seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mr. Peterson then discussed recent changes to the Utilities Element draft based on the discussion at the prior meeting. The Commission agreed to change the first bulleted item under Challenges and Opportunities (page 7-2), adding "adapting to" before "changing weather patterns". Motion: Kirit Bhansali moved to direct staff to prepare the draft Utilities Element for the Commission's further review at a public hearing. Rick Jahnke seconded. Vote: motion carried unanimously, 6-0 by voice vote. GMA Periodic Update — Comprehensive Plan Economic Development Element and Remaining Chapters Senior Planner/Planning Manager Judy Surber gave a brief overview of revisions to the draft Economic Development Element. Follow-up issues for staff include: Pages 14 and 15: Staff will fix the numbers on the listed items. Page 15: In the current#11, change "Building and Community Development Department" to "Development Services Department". Page 21: In #1 under Implementation, change "task" to "request". In the Measuring Our Success section, delete the last sentence of the first paragraph (starting "This target assumes..."). Motion: Monica MickHager moved to direct staff to prepare the draft Economic Development Element for the Commission's further review at a public hearing. Kirit Bhansali seconded. Vote: motion carried unanimously, 6-0 by voice vote. On the Introduction draft, there was general agreement to strike "to occur" in the first bullet of the What is the Comprehensive Plan? section (page 2). Staff will look into how to reference the Port Townsend Urban Waterfront Plan (third-to-last line on page 8), because it has been superseded by the Shoreline Master Program. Motion: Paul Rice moved to approve to direct staff to prepare the draft Introduction for the Commission's further review at a public hearing. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. GMA Periodic Update — Temporary Encampments (Docket Item #24) — PTMC Amendment Ms. Surber discussed the staff memorandum, giving a brief history of the discussion on temporary encampments so far. Planning Director Lance Bailey stated that the Fairground is currently allowing a group of people to camp for 90 days. Staff showed Planning Commission Meeting May 12, 2016 Page 2 of 4 the Commission a larger version of the map that was provided in the packet and answered questions about it. Staff clarified that the map is merely an illustration of the definition of"sponsor," showing land that is owned or controlled by non-profits and public agencies. However, some of the properties shown on the map have other restrictions that would prevent their use as temporary encampments. In response to a question from the Commission, staff clarified that "owned or controlled by" is the language used in the state statute and cannot be changed for the City code. Extensive discussion ensued about the proposed Minimum Standards (starting on page 2 of the draft Chapter 17.60), specifically the 40-foot setback (item A), the fencing regulations (item C), and the cap on the number of residents (item E). Commissioners expressed differing opinions about the effects of the proposed standards on residents of a camp and residents of the surrounding neighborhoods. There was a discussion of the email from Police Chief Michael Evans (included in the packet), and staff clarified that revisions have been made based on Chief Evans' comments. Staff will look at the fencing issue and come back with other language or information at the next meeting. Commissioners had the following editorial suggestions for staff: Page 3: Turn item G into a full sentence to match the structure of the other list items (such as adding "shall be provided" or"shall be developed"). Page 4: In item J, delete the extra "permit" after "permit approval." Motion: Paul Rice moved to change the wording of item E on page 3 to read: "The maximum number of residents at a temporary tent encampment site shall be determined by the director taking into consideration site conditions, but in no case shall the number be greater than 50 people."Dwight Nicholson seconded. Vote: motion carried unanimously, 6-0 by voice vote. GMA Periodic Update — Commercial Kitchens & Food Hubs (Docket Item #51) — PTMC Amendment Ms. Surber discussed her meeting with representatives from the Food Policy Council and their response to the draft definitions. Staff proposed changing the definition of commercial kitchen on page 4 of the staff memorandum, so that the "(e.g." is replaced by "offering." Staff would prefer to use the definition of food hub that is on page 2, rather than the one on page 4. Public Comment: David Peterson spoke about commercial kitchens and encouraged the Commission to consider not requiring a retail component in all zones. There was an extensive discussion about whether renting out a commercial kitchen constitutes a "retail component." Commissioners likened it to renting out use of a copier or gym equipment, which they would generally consider "retail." There was general agreement to require some kind of public component. At the next meeting, staff will bring back the definition of"retail" and definitions of the commercial zones. Mr. Bailey spoke about visiting a commercial kitchen and learning of the demand for that type of business. Planning Commission Meeting May 12, 2016 Page 3 of 4 NEW BUSINESS Appoint a Planning Commission Subcommittee to Prioritize the Future Work Plan Items ("Running List") in Exhibit E to Resolution 15-042. Commissioners Rice and Jahnke expressed interest in serving on the subcommittee. Chair Frick stated that Commissioner Evans, who was absent, had also expressed interest. In response to a question, staff clarified that the subcommittee will only be prioritizing the work plan items and bringing back a recommendation to the full Commission and then eventually to City Council. The actual work on the work plan items will not be done now. Motion: Kirit Bhansali moved to approve appoint Nan Evans, Rick Jahnke, and Paul Rice to a Planning Commission subcommittee to prioritize the future work plan items ("running list') in Exhibit E to Resolution 15-042. Monica MickHager seconded. Vote: motion carried unanimously, 6-0 by voice vote. OTHER BUSINESS - NONE UPCOMING MEETINGS In response to a request from the Commission, staff will try to find information on Port Townsend's overnight accommodation capacity to aid with discussion at the next meeting (May 26th). COMMUNICATIONS - NONE ADJOURNMENT There being no further business, the meeting was adjourned at 8:23 p.m. Attest: Planning Commission Chair City Clerk's Office Planning Commission Meeting May 12, 2016 Page 4 of 4