HomeMy WebLinkAbout020816 CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF FEBRUARY 8, 2016
CALL TO ORDER
The City Council of the City of Port Townsend met in workshop session the 8th day of
February 2016 in the Council Chambers at 540 Water Street. Mayor Stinson called
the meeting to order at 6:30 p.m.
Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray,
Catharine Robinson, Michelle Sandoval, Amy Smith, and Deborah Stinson.
Staff members present were City Manager David Timmons, City Attorney Steve
Gross, Public Works Director Ken Clow, Finance Director Nora Mitchell, Human
Resouces Manager Pam Kolacy, Senior Planner Judy Surber, City Engineer David
Peterson, and Deputy City Clerk Joshua Stecker ..
THREE-YEAR STRATEGIC PLAN REVIEW AND UPDATE
General Overview
City Manager David Timmons gave an overview of the City's 3-Year Strategic Plan,
noting that the current version of the plan was entering its third year. He reminded
Council that the Strategic Plan has been in use since 2008 and that its current
version was crafted to reflect Council's goals for the Howard Street Corridor project
and the 2016 Comprehensive Plan update.
Report Card on Objectives
City Staff highlighted the City's accomplishments to the Strategic Plan objectives:
Objective 1 — Senior Planner Judy Surber updated Council on the progress of the
Comprehensive Plan update and noted that the work program is on schedule for
completion in June. Planning Director Lance Bailey added that as staff and the
Planning Commission work through the process they are identifying new issues to
be addressed in future Comprehensive Plan updates.
Objective 2 — City Engineer David Peterson informed Council that the design for the
Howard Street Corridor project is 100% complete and that right of way acquisitions
are complete except for one property. Construction is expected to begin in April of
2016.
Objective 3 — Public Works Director Ken Clow reported that funding was in place for
the water treatment facility and reservoir. He also reported on the progress with the
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Mountain View commons energy retrofit and advised Council that staff is working
with the tenants on maximizing space utilization. The Library still faces capital
funding issues for the annex roofing, heating and ventilation needs along with
retaining wall and window needs. Parks and streets funding remains an issue.
Objective 4 — David Timmons highlighted the City's accomplishments collaborating
with the School District on their capital planning and with Peninsula College on the
renovation of Building 202 at Fort Worden.
Objective 5 — Finance Director Nora Mitchell reported on the City's ongoing
succession plan activity. She highlighted current efforts to streamline job
descriptions and performance assessment procedures. Information technology
updates included replacement of end-of-life equipment which included permitting
software and the Council Chambers audio/video system.
Scheduling/Next Steps
David Timmons suggested that Council schedule a special workshop or retreat in
April to craft a revised Strategic Plan. Possible additions could include a Legislative
Agenda objective, future Comprehensive Plan updates, short term rental
regulations, marijuana regulations and fire annexation.
ADVISORY BOARD / COMMITTEE PROCESS
City Manager David Timmons and City Attorney Steve Gross updated Council on the
General Services and Special Projects Committee's deliberations regarding revisions
to the City's advisory board rules. They noted potential issues that have arisen with
the boards regarding the Open Public Meetings Act, the Public Records Act and
insurance liability. They also identified communication issues between Council, staff,
board members and citizens that could be addressed by codifying the roles and
responsibilities of the boards.
Recommendation from the General Services and Special Projects committee included
establishing a process for tasking each advisory board which could include adopting
annual work plans and/or appointing Council liaisons to each board.
Staff will bring revisions before Council at a future meeting.
ADJOURN
There being no further business, the meeting adjourned at 8:38 p.m.
Attest:
Joanna Sanders, CMC
City Clerk
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