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Home My WebLink About010416 Minutes CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF JANUARY 4, 2016 OATH OF OFFICE City Clerk Joanna Sanders administered the ceremonial oath of office to David Faber, Robert Gray, Amy Smith, and Deborah Stinson. The official oath of office was administered previously so that the Councilmembers could take office on January 1. CALL TO ORDER The City Council of the City of Port Townsend met in regular session the fourth day of January 2016, in the Council Chambers at 540 Water Street. The meeting was called to order at 6:40 p.m. There being no presiding officer, the City Clerk opened the meeting. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Catharine Robinson, Michelle Sandoval, Amy Smith, and Deborah Stinson. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Finance Director Nora Mitchell, Public Works Director Ken Clow, and City Clerk Joanna Sanders . ELECTION OF OFFICERS: MAYOR AND DEPUTY MAYOR City Clerk Joanna Sanders called for nominations from the floor for the position of Mayor. Ms. Robinson nominated Deborah Stinson. There were no further nominations. The vote was called and Deborah Stinson was elected Mayor by unanimous voice vote, 7-0. At 6:35 p.m., the Mayor called a recess for the purpose of a break. The meeting was reconvened at 6:45 p.m. Mayor Stinson asked for nominations from the floor for the office of Deputy Mayor. Ms. Sandoval nominated Catharine Robinson. There were no further nominations. The vote was called and Catharine Robinson was elected Deputy Mayor by unanimous voice vote, 7-0. CHANGES TO THE AGENDA City Council Regular Business Meeting January 4, 2016 Page 1 of 5 Item C. Resolution 16-001 authorizing Execution of Documents and Disbursement of Funds for a Loan of Community Redevelopment Block Grant Water St. Holding Co., LLC. was moved to New Business. Items under New Business were reordered. COMMENTS FROM THE PUBLIC Public comment Karma Tenzing Wangchuk, a homeless advocate, a member of Affordable Housing Action Group and a member of the Shelter to Housing Partnership subcommittee on tiny houses spoke in support of City Comprehensive Planning efforts to provide housing for those at risk. Brenda McMillen asked Council to authorize an overhead light at Hastings and Cook Extension. She also asked the City to urge Transit to create an advisory body at Transit. City staff response Aside from the Comprehensive Planning process, City Manager David Timmons responded that one of his priority objectives for the next three years is housing. The County would be the contact for the intersection of Cook and Hastings. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 152781 through 152999 and Electronic Fund Transfers in the amount of $1,425,962.95. Approval of Minutes: December 7 and December 14, 2015 Motion: Catharine Robinson moved to approve the consent agenda as written with the removal of Item C. Resolution 16-001. Michelle Sandoval seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS - NONE NEW BUSINESS Ordinance 3144 Establishing a Line of Credit and Providing for the Issuance and Sale of a Water and Sewer Revenue Bond Anticipation Note in the Aggregate Principal Amount of Not to Exceed $3,000,000 to Evidence the Line of Credit to be Used to Provide Interim Financing for the City's Water and Sewer Capital Improvements; Fixing or Setting Parameters with Respect to Certain Terms and Covenants of the Note; Appointing the City's Designated City Council Regular Business Meeting January 4, 2016 Page 2 of 5 Representative to Approve the Final Terms of the Sale of the Note; and Providing for Other Related Matters Finance Director Nora Mitchell gave the staff presentation explaining that this authorization would provide short-term cash flow funding for the water project. Mr. Timmons and Public Works Director Ken Clow responded to clarifying questions regarding cash flow estimates for projects and the anticipated total project expense. Staff noted that the terms of the final financing package would come back before Council. The line of credit would allow the City to make monthly contractor payments per contract terms prior to receipt of agency reimbursement from the loan program. There was no public comment. Motion: Catharine Robinson moved to approve first reading of Ordinance 3144 Establishing a Line of Credit and Providing for the Issuance and Sale of a Water and Sewer Revenue Bond Anticipation Note in the Aggregate Principal Amount of Not to Exceed$3,000,000 to Evidence the Line of Credit to be Used to Provide Interim Financing for the City's Water and Sewer Capital Improvements; Fixing or Setting Parameters with Respect to Certain Terms and Covenants of the Note; Appointing the City's Designated Representative to Approve the Final Terms of the Sale of the Note; and Providing for Other Related Matters Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 16-001 Authorizing Execution of Documents and Disbursement of Funds for a Loan of Community Redevelopment Block Grant Funds Pursuant to Resolution 15-001, Applicant(s): Water St. Holding Co., LLC (Marion Lodwick) City Attorney Steve Gross gave the staff presentation and responded to Council questions on the approval of this loan. There was no public comment. Motion: Pamela Adams moved to approve Resolution 16-001 Authorizing Execution of Documents and Disbursement of Funds for a Loan of Community Redevelopment Block Grant Funds Pursuant to Resolution 15-001, Applicant(s): Water St. Holding Co., LLC (Marion Lodwick). Catharine Robinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. Presentation on Port Townsend School District Bond Measure Jeff Randall, a Citizen Volunteer on the It's Elementary Campaign, gave a detailed presentation to explain the Port Townsend School District bond measure on the February 9 ballot to support the development of a new elementary school at Grant City Council Regular Business Meeting January 4, 2016 Page 3 of 5 Street, two elevators at the high school, and security improvements and future planning at the high school. Comments from Council related to the following: who was represented on the committee in reviewing the proposed expansion, encouragement to provide more open houses, and a question about the Head Start facility currently on the campus. Staff noted that a strong education community structure is listed on the Council's 3-year strategic plan. Motion: Pamela Adams moved to approve scheduling a special meeting and directing staff to bring back a resolution endorsing the Port Townsend School District Bond Measure. David Faber seconded. Vote: motion carried unanimously, 7-0 by voice vote. Staff agreed to bring back a resolution endorsing the Port Townsend School District Bond Measure at a special meeting on January 11. PRESIDING OFFICER'S REPORT Council Committee Assignments City Manager David Timmons explained staffs recommendation to fill the positions until the Mayor presents the recommended appointments on January 19. Councilmembers could discuss their committee assignments on January 11 and then state their desired appointments/reappointments to clerk staff. Motion: Pamela Adams moved to approve filling the vacant Council Committee and Outside Committee Assignments positions with newly elected Councilmembers until another roster is established. Catharine Robinson seconded. Vote. motion carried unanimously, 7-0 by voice vote. Confirm Work Session January 11 and/or Schedule Council Retreat City Manager David Timmons reviewed the listed items for the meeting. Association of Washington Cities —Action Days City Manager noted that the Mayor and Deputy Mayor would be invited to attend the AWC legislative days. Mayor Stinson reported attending the First Night New Year's Celebration. CITY MANAGER'S REPORT City Council Regular Business Meeting January 4, 2016 Page 4 of 5 City Manager David Timmons provided an update on the following: - Lords Lake is up to 28.5 feet and there is some snow pack in the mountains. - Water Treatment Plant construction - Transportation Improvement Board (TIB) approval of the Howard Street design. The City could go out to bid once the right of way certification is complete. - Hiring staffing update - Initial year-end financials for 2015 look good SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Mr. Timmons reported that related to the school bond measure, he would provide the senior tax exemption information. ADJOURN There being no further business meeting adjourned at 8:10 p.m. Attest: V OGti'yi.{^� �-,�� J,,!!o_//_a__nna Sanders, CMC City Clerk City Council Regular Business Meeting January 4, 2016 Page 5 of 5