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HomeMy WebLinkAbout050415CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF MAY 4, 2015 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on May 4, 2015. Mayor King called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, Robert Gray, David King, Kris Nelson, Catharine Robinson, Michelle Sandoval, and Deborah Stinson. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Finance Director Nora Mitchell, and Public Works Director Ken Clow. CHANGES TO THE AGENDA There were none. COMMENTS FROM THE PUBLIC Public comment Bernie Arthur spoke about the Maritime Memorial. Brenda McMillan spoke about including trees in the new sidewalk plans. Todd Wexman spoke about Mountain View improvements and the YMCA as a partner. City staff response Mr. Timmons responded that the City expects to receive an application for the Maritime Memorial project; tree wells are designed for Howard Street and might be able to be added in the right of way on Sheridan and Landes sidewalk projects; and a YMCA presentation is scheduled for the next Council workshop. CONSENT AGENDA Approval of Bills, Claims and Warrants Voucher Nos. 150986 through 151067 and Electronic Funds Transfers in the amount of $247,250.16. Approval of Minutes: April 20, 2015 City Council Business Meeting May 4, 2015 Page 1 of 4 Revisions to Minutes of March 23, 2015 Resolution 15-020 Providing Continued Support of the Employee Wellness Program Motion: Catharine Robinson moved to approve the consent agenda as written. Deborah Stinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. PUBLIC HEARING Ordinance 3128 Relating to Contracting Indebtedness; Providing for the Issuance, Sale and Delivery of not to Exceed $3,600,000 Aggregate Principal Amount of Unlimited Tax General Obligation Bonds to Provide Funds to Finance the Energy Retrofit and Other Improvements to the City Facilities at Mountain View Commons in Accordance with a Ballot Proposition Approved on February 10, 2015, and to Pay the Costs of Issuance and Sale of the Bonds; Fixing or Setting Parameters with Respect to Certain Terms and Covenants of the Bonds; Appointing the City's Designated Representative to Approve the Final Terms of the Sale of the Bonds; and Providing for Other Related Matters Mayor King reviewed the rules of procedure for the hearing. Finance Director Nora Mitchell briefly reviewed the timeline for the voter approved bond issue and introduced the financial consultants involved in bond underwriting. Nancy Nerraes, Bond Counsel, from Foster Pepper explained the structure of the 501(c)3 bonds. The ordinance delegates the authority for the bonds to be sold. The voters authorized a sale of bonds in the amount of $3.6 million and staff has the authority to negotiate final terms. Ms. Timmons noted that the money is earmarked specifically for the benefit of Mountain View. Scott Bauer of Alan Dashen and Associates gave a presentation and responded to questions on the bond market, the councilmanic debt capacity (in the event of the desire to refinance that debt), and reviewed the structure of the bonds, next steps, and schedule. Ms. Mitchell explained that the City has expended $1.2 million from a line of credit of councilmanic debt. When bonds are issued in June, the City would repay that $1.2 million from that line of credit. Those funds would then be used as cash flow for the Howard Street project. Proceeds from the bond sale would be used to fund Mountain View energy retrofits and roof repair project expenses. The City would retain $500,000 pending definitive plans by the YMCA. Mr. Timmons reminded that if the YMCA chose adaptive reuse of the existing facility, the $500,000 would be dedicated to improvements associated with that project. If the YMCA chooses a new standalone building, it is likely the City would need to use these funds to re -purpose the existing buildings. Council pledged that the City would levy not more than 50 percent of the necessary authorized tax rate bond to fund the bonds. The balance would come from the excess payments from public City Council Business Meeting May 4, 2015 Page 2 of 4 safety sales tax that has now been fulfilled with the County. The year 2017 was established because the City would retire the fire truck payments in 2016, so the City would have full access to the money to begin to fund the debt service on Mountain View. There was no public comment. The mayor closed the public hearing. Motion: Catharine Robinson moved waive Council Rules and approve Ordinance 3128 Relating to Contracting Indebtedness; Providing for the Issuance, Sale and Delivery of not to Exceed $3,600, 000 Aggregate Principal Amount of Unlimited Tax General Obligation Bonds to Provide Funds to Finance the Energy Retrofit and Other Improvements to the City Facilities at Mountain View Commons in Accordance with a Ballot Proposition Approved on February 10, 2015, and to Pay the Costs of Issuance and Sale of the Bonds; Fixing or Setting Parameters with Respect to Certain Terms and Covenants of the Bonds; Appointing the City's Designated Representative to Approve the Final Terms of the Sale of the Bonds; and Providing for Other Related Matters. Kris Nelson seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS - NONE NEW BUSINESS - NONE PRESIDING OFFICER'S REPORT The mayor reported that he signed the Freedom to Marry resolution. CITY MANAGER'S REPORT City Manager reported on the following: - Visitors Center and Chamber facility move. - Groundbreaking ceremonies for the Hospital and Fort Worden Building 202 - Sheridan and Landes Street Sidewalk Projects currently out to bid - Upcoming bids for Howard Street utilities and water treatment plant - New hires: Project Manager Rob Wamstad, City Prosecutor Chris Ashcraft, Street Superintendent Jim Skennes, and Police Officer Derek Ejde. There remain two vacancies in the police force. - Timeline for the art sculpture "For Willene" - Jefferson Transit grand opening Friday, June 12 at 1:30 - Council budget retreat in June SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL Mr. King commented that opening day for boating season was May 3. Ms. Sandoval reminded of the need for staff reports to Council on the following: an approval process for the Maritime Memorial; a process for the future PDA board City Council Business Meeting May 4, 2015 Page 3 of 4 appointments (including PDA financial report); an update on PDA initiatives related to affordable housing and historic preservation; and changes to marijuana legislation. EXECUTIVE SESSION - NONE ADJOURN There being no further business, the meeting adjourned at 7:30 pm. Attest: c� v4� Joanna Sanders, CMC City Clerk City Council Business Meeting May 4, 2015 Page 4 of 4