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HomeMy WebLinkAbout030215CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF MARCH 2, 2015 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on March 2, 2015 in the Council Chambers at 540 Water Street. Deputy Mayor Nelson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, Robert Gray, Kris Nelson, Michelle Sandoval, and Deborah Stinson with David King, and Catharine Robinson excused. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Finance Director Nora Mitchell, Public Works Director Ken Clow, City Engineer David Peterson, Library Director Melody Eisler, Planning Director Lance Bailey, Youth Services Librarian Kit Ward-Crixell, and City Clerk Joanna Sanders . CHANGES TO THE AGENDA There were none. SPECIAL PRESENTATION - READING MONTH PROCLAMATION Library Director Melody Sky Eisler and Youth Librarian Kit Ward-Crixell accepted a proclamation for the family Community Read book titled Jupiter Pirates. COMMENTS FROM THE PUBLIC Public comment Bernie Arthur spoke in favor of Council moving forward with the Maritime Memorial. Pat Teal of Disability Awareness Starts Here (DASH) spoke about their request for the City to add the hospital district in the area off limits to bicycles. She also encouraged additional signing about walking bicycles on sidewalks at 7th, 10th and 11th streets due to the individuals with illnesses and disabilities utilizing medical buildings. Jim Todd urged Council to adopt rules for pedestrian safety on sidewalks throughout the City not just special areas. CONSENT AGENDA Approval of Bills, Claims and Warrants City Council Business Meeting March 2, 2015 Page 1 of 5 Vouchers 125346 and 150168 through 150414 and Electronic Funds Transfers in the amount of $3,441,245.83. Approval of Minutes: February 2 and February 9, 2015 Appointment of Brent Davis to the Historic Preservation Committee (Position 7, Term Expires May 1, 2016) Resolution 15-012 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2015 through December 31, 2017 Nomination of Colin Coker for AWC Center for Quality Communities Scholarship Motion: Deborah Stinson moved to approve the consent agenda as written with a correction to the role call in the minutes of February 2, 2015. Pamela Adams seconded. Vote: motion carried unanimously, 5-0 by voice vote. UNFINISHED BUSINESS - NONE NEW BUSINESS Resolution 15-013 Authorizing and Requesting the City Manager to Prepare a Bond Ordinance for Mountain View Commons Repairs and to Refinance Existing Debt City Manager David Timmons reported that citizens approved the bond sale in the amount of $3.6 million for the Mountain View improvements. After responses are received to the RFP for a bond underwriter, an ordinance would be prepared by bond counsel and brought to Council for first reading. Second reading would occur once the bonds are sold (likely in May). The YMCA is scheduling a meeting with the Hospital District and City to review their plans. The City has reserved $500,000 for the YMCA project. If the project does not move forward, the funds would be reinvested into the facilities. Once the energy retrofit is completed, the classroom roof would be replaced. The balance of the work would involve improved access for the Police Department (rear access) and access improvements and walk-in cooler installation for the Food Bank. Questions from Council were about payment options for the bond sale and bond refinancing. Public Comment: Rick Jahnke commented on the ballot measure success and summarized citizen comments collected during door belling. He suggested providing the public with an explanation of the Mountain View bond being combined with 2008 bond City Council Business Meeting March 2, 2015 Page 2 of 5 refinancing to assure voters that the cost would be kept to $0.13 per $1,000 assessed value. Motion: Michelle Sandoval moved to approve Resolution 15-013 Authorizing and Requesting the City Manager to Prepare a Bond Ordinance for Mountain View Commons Repairs and to Refinance Existing Debt. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. Resolution 15-014 Authorizing the City Manager to Sign Documents with the Washington State Department of Enterprise Services for Roof Repair at Mountain View David Timmons gave the staff report on the energy services projects completed to date. He noted that the change order to replace the roof and roof insulation for the Mountain View classroom building were not budgeted and moving forward with the work was contingent on developing a financing plan and a supplemental budget. Seismic strapping would again be added as part of the project as would the lead and asbestos abatement. Questions from Council were about the timeline for roof replacement of the gym, which Mr. Timmons indicated was within three years. There was also clarification of the contract relationships and payment for the repair work either through bond proceeds or line of credit. There was no public comment. Motion: Michelle Sandoval moved to approve Resolution 15-014 Authorizing the City Manager to Sign Documents with the Washington State Department of Enterprise Services for Roof Repair at Mountain View. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. Conceptual Approval of the Use of the Van Buren Street Right -of -Way for the Site of a Maritime Memorial Public Works Director Ken Clow gave the staff presentation on the proposal by the Port Townsend Kiwanis Club to construct a memorial on the water -side sidewalk next to the seawall on Water Street. He noted there are many additional approvals and process still needed for this project. Staff would also like to know of any issues to further explore before the matter comes back to Council to approve a street use agreement. There would be no action to vacate the Van Buren right of way. Melanie Bozak of Port Townsend Kiwanis Club gave a presentation of the proposal for the memorial. There was no public comment. Mr. Gray disclosed he has made a donation to this project. Kiwanis representative Kevin Coker responded to Council questions about the structure, location and sidewalk impacts. He noted that the text to be placed on the memorial has yet to be City Council Business Meeting March 2, 2015 Page 3 of 5 finalized and details would be provided to Council before final approval. There was Council support for the location and a question whether this memorial would fall under the Parks and Open Space Memorial and Donation Policy or Public Art Policy. There was some concern about approving the use of a street end without more definitive policy basis or plans and opportunity for public input. Mr. Clow noted the street use decisions must come before Council. Motion: Michelle Sandoval moved to approve the concept of siting a maritime memorial in the Van Buren Street right-of-way adjacent to the Water Street seawall west of the Washington State Ferry Terminal and direct staff to bring back a final street use agreement for City Council approval once the design and permitting process is complete. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. Resolution 15-015 Authorizing the City Manager to Execute a Professional Services Agreement with FCS Group for a Water System Wholesale Rate Analysis David Timmons gave the staff report on the need for a cost of service analysis for the Olympic Gravity Water System before the lease with Port Townsend Paper Company expires in 2020. The analysis would provide baseline costs now for operating and maintaining the system even if the analysis needs to be updated at a later date. There was no public comment. Questions were about the need for another cost of service analysis and the specific issues being addressed in the scope of work. Mr. Clow noted that Port Townsend Paper and City staff have monthly meetings where they discuss water concerns. This analysis would assist the City in its due diligence and provide the basic information to begin negotiations with the new Mill management. Motion. Michelle Sandoval moved to approve Resolution 15-015 Authorizing the City Manager to Execute a Professional Services Agreement with FCS Group for a Water System Wholesale Rate Analysis. Pamela Adams seconded. Vote: motion carried unanimously, 5-0 by voice vote. PRESIDING OFFICER'S REPORT City Attorney Steve Gross reported on the AWC Legislative Days. Specific discussion items related to growth management, legislation affecting the use of biosolids from the water treatment plant, and prevailing wage issues for maritime industries. Mr. Timmons said the proposed lodging tax reporting requirements was another topic of concern. CITY MANAGER'S REPORT City Manager reported on the following: - Staff would work on an ordinance to amend the PTMC addressing bicycles on sidewalks. City Council Business Meeting March 2, 2015 - Page 4 of 5 . - Sales and Business and Occupation tax revenues are improving. - Staff will provide a final report of payment to the County for the public safety sales tax. - Catherine McNabb is leading a Contractor's Workshop on March 10 to include information about how contractors can bid on Building 202 - The hospital construction project is also going out to bid - Banking contract transition to Kitsap Bank is now complete - He introduced new Planning Director Lance Bailey - Other human resource updates include hiring a project manager for the water system project, hiring a street superintendent, final selection of police candidates, and new deputy clerk is starting in two weeks SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Mr. Timmons noted the Council Information and Technology Committee is discussing a policy on issuing email accounts to volunteers and advisory boards and committees. There were none. COMMENTS FROM COUNCIL EXECUTIVE SESSION 0 10111:1L I There being no further business, the meeting adjourned at 8:05 p.m. Attest: Joanna Sanders, CMC City Clerk City Council Business Meeting Mare 2, 2015. Page 5 of 5