HomeMy WebLinkAbout090214CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF SEPTEMBER 2,
2014
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in regular session the 2nd day of
September 2014 in the Council Chambers at 540 Water Street. The meeting
was called to order at 6:30 p.m. by Mayor David King.
ROLL CALL
Councilmembers present at roll call were Pamela Adams, Robert Gray, David
King, Catharine Robinson, and Deborah Stinson with Kris Nelson, and Michelle
Sandoval excused.
Staff members present were City Attorney Steve Gross, Public Works Director
Ken Clow, Finance Director Nora Mitchell, and City Clerk Joanna Sanders .
CHANGES TO THE AGENDA
There were no changes.
SPECIAL PRESENTATION
Library Foundation Board
Susan Hargleroad, President of the Library Foundation, reported on
Foundation efforts to recognize donations on a recognition plaque. Significant
donors would receive copies of "100 years in the Carnegie Library" by Chris
Clow. Copies of the book were also distributed to Council.
COMMENTS FROM THE PUBLIC
Public comment
Chris Hansen of the Jefferson Aquatic Coalition (JAC) spoke from his written
remarks regarding a new pool schedule and second Sunday swims.
Earll Murman of the JAC spoke from his written comments urging augmenting
the pool budget for "best practices" janitorial services, replacement of worn out
auxiliary equipment for exercise classes, and to consider additional
programming hours.
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Steve Oakford spoke in support of the City's efforts on making improvements
at the Library and recognized the significant volunteer efforts at the Library and
Mountain View.
CONSENT AGENDA
Approval of Bills, Claims and Warrants
Vouchers 124094 through 124103, Vouchers 124206 through 124276,
Vouchers 124278 through 124301 and Electronic Funds Transfers in the
amount of $441,925.67.
Approval of Minutes: August 4 and August 11, 2014
Approval of Minor Housekeeping Revisions to Adopted Ordinance 3112
Zoning Regulations and Standards Relating to Both Medical and
Recreational Marijuana; and Ordinance 3114 revising Chapter 5.32
Sales and Performances on Streets and Sidewalks
Motion: Catharine Robinson moved to approve the consent agenda as written
with a correction to the August 11 minutes (changing the title on page 3
to Parks and Facilities Manager). Deborah Stinson seconded.
Vote: motion carried unanimously, 5-0 by voice vote.
NEW BUSINESS
Resolution 14-049 Regarding Application for Drinking Water State
Revolving Fund (DWSRF) Loan Low -Interest Loans and Maintaining
Adequate Revenue Streams Sufficient to Provide Funds to Pay all
System Operating Expenses and Debt Repayments During the Term of
the Loan
Public Works Director Ken Clow gave the staff presentation. The loan
application is for two projects, the Long-term 2 Enhanced Surface Water
Treatment Rule (LT2ESWTR) and the 5 million gallon reservoir replacement.
He reviewed possible funding options and other loans being sought to obtain
most advantageous loan terms for the City.
Public comment: There was none.
Mr. Clow responded to Council questions regarding how utility rates and
capital surcharges would be impacted if the City is not granted loans.
Motion: Deborah Stinson moved to approve Resolution 14-049 Regarding
Application for Drinking Water State Revolving Fund (DWSRF) Loan Low -
Interest Loans and Maintaining Adequate Revenue Streams Sufficient to
City Council Business Meeting September 2, 2014 Page 2 of 4
Provide Funds to Pay all System Operating Expenses and Debt Repayments
During the Term of the Loan. Catharine Robinson seconded.
Vote: motion carried unanimously, 5-0 by voice vote.
Resolution 14-050 Authorizing the City Manager or Finance Director to
Designate Certain Expenditures for Potential Reimbursement from
Bonds that may be Authorized and Approved for Issuance by the City
Council in the Future
Finance Director Nora Mitchell explained this resolution would authorize the
City to designate current expenditures for reimbursement from future City
bonds issued (for example Mountain View repairs). The City's bond counsel
recommends this more formal process to preserve the City's right to be
reimbursed for expenses from the bond in compliance with IRS regulations.
During discussion, there was further clarification by Ms. Mitchell of the
timeline and process for expense reimbursement 60 days prior to the date of
resolution approval. There was also discussion of the options listed in Exhibit
A - the Official Intent Certificate.
Public comment: There was none.
Motion. Catharine Robinson moved to approve Resolution 14-050
Authorizing the City Manager or Finance Director to Designate Certain
Expenditures for Potential Reimbursement from Bonds that may be
Authorized and Approved for Issuance by the City Council in the Future.
Robert Gray seconded.
Vote: motion carried unanimously, 5-0 by voice vote.
Resolution 14-051 Authorizing the City Manager to Enter into an
Agreement with Kitsap Bank for Banking Services
Ms. Mitchell reviewed the process of requesting proposals from US Bank,
Kitsap Bank, and First Federal for banking services. She then reviewed the
memo and the comparison of banking RFPs. The Finance and Budget
Committee recommended using Kitsap Bank.
Mr. King then explained the results of the bank presentations made to the
Council Finance and Budget Committee and the decision to recommend
Kitsap Bank.
Ms. Mitchell responded to questions from Council in their desire
to understand the review of earnings credit and rate comparisons between
banks. She also explained the impact to City staff of changing
banks and noted a transition time of two to three months. There was
discussion of current rates and staff explanation of current on-line payment
options through Doxo and the need for careful review of other credit card
payment options before instituting. Ms. Mitchell explained the former Finance
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and Budget Committee recommendation about the earnings credit rate and
staffs clarification with the bank before the committee confirmed its
recommendation. There were several questions about the weight given to
the comparison in the category of community involvement and also a
question whether the committee considered going back to banks to solicit
additional information. Ms. Mitchell talked further about the request for
proposal process and noted it is to the City's benefit to review the contract
every three to five years.
Mr. King facilitated a discussion about the difficulty comparing banks in
the area of community involvement considerations.
Public Comment: There was none.
Motion: Catharine Robinson moved to approve Resolution 14-051
Authorizing the City Manager to Enter into an Agreement with Kitsap Bank
for Banking Services. Deborah Stinson seconded.
Vote. motion carried, 4-1 by voice vote, Robert Gray opposed.
PRESIDING OFFICER'S REPORT
Mr. King reported that Jefferson County has asked the City about
supporting their recommendation that the State Department of Transportation
not surplus property at the Southpoint ferry landing on Hood Canal. There was
Council consensus for the City to send a letter with concern about this potential
surplus.
ADJOURN
There being no further business, the meeting adjourned at 7:49 p.m.
Attest:
Joanna Sanders, CMC
City Clerk
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