HomeMy WebLinkAbout07/18/94 Unsigned MINUTES OF THE REGULAR SESSION OF JULY 18, 1994
The City Council of the City of Port Townsend met in regular
session this Eighteenth day of July, 1994, at 7:00 PM in the
Council Chambers of City Hall, Mayor John M Clise presiding.
ROLL CALL
Councilmembers present at Roll Call were Bill Davidson, Dan
Harpole, Julie McCulloch, Diane Perry-Thompson, Ted Shoulberg, and
Sheila Westerman. Councilmember Sokol was excused. Also present
were Clerk-Treasurer David Grove, Acting Police Chief Rick
Oberlander, Acting City Attorney Mary Winters, Director of Planning
and Building Michael Hildt and Public Works Director Robert
Wheeler.
RECOGNITIONS
Mayor Clise asked that a moment of silence be observed in memory of
Darlene Bloomfield.
Mr Clise then read the following Resolution memorializing Ms
Bloomfield.
RESOLUTION NO 94-/////
Councilmember McCulloch made a motion to adopt Resolution No 94-
//// which was seconded by Councilmember Harpole and passed
unanimously by voice vote.
INTRODUCTIONS
Mr Wheeler introduced Randy Friedrich, new office manager at Public
Works.
CONSENT AGENDA
Councilmember McCulloch made a motion to approve the following
items on the Consent Agenda which was seconded by Councilmember
Perry-Thompson and passed unanimously by voice vote.
Approval of the Minutes for May 2 and May 11, 1994, as written
without reading.
Approval of the following Bills and Claims:
010 Current Expense $ 24,956.26
094 Garbage 61,714.56
110 Street 5,421.10
120 Library 9.04
130 Park 635.53
170 Emergency Medical Services 1,550.98
301 94 Storm -Property Acquisition 250.00
302 94 Storm -Master Plan Imp 922.70
307 94 Storm Geographical Info Sys 1,116.05
309 94 Stormwater Master Plan 15,754.12
312 94 WWT Treatment Plant Comp 10,240.47
317 94 WWC Undesignated Projects 10,000.00
318 94 WWC Geographical Info Sys 4,942.50
330 93 Water Quality Improvements 12, 664.78
331 94 Water System -Tri Area CT Comp 124.20
333 94 Water System -Standpipe 142,560.52
334 94 Water System -Trans Tri Area 112.38
335 94 Water System -City CT Compliance 7,491.02
336 94 Water System -County Improvement 13,304.51
340 93 GO Bond Projects 86.48
370 F.A.U.S. Construction Project 866.61
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
411 Water-Sewer 36,443.55
412 Storm and Surface Water 24,148.12
500 Equipment Rental 29,892.08
610 Firemen's Pension and Relief 834.85
Total $ 406,042.41
Approval of Appointments:
Conrad Kuehl to the Civil Service Commission.
Setting Hearings:
1. G2B Zoning Code Amendment for August 15, 1994.
Adoption of Resolutions:
RESOLUTION NO 94-94A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND AUTHORIZING THE MAYOR TO APPROVE
CHANGE ORDER NO. 1 FOR A SURFACE WATER DRAINAGE
STRUCTURE AT THE 1MG STANDPIPE SITE.
RESOLUTION NO 94-94B
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND AUTHORIZING THE MAYOR TO APPROVE
CHANGE ORDER NO. 2 FOR ADDITIONAL CATCH BASINS
AND PIPING AT THE 1MG STANDPIPE SITE.
RESOLUTION NO 94-95
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN
AMENDMENT TO THE CONTRACT WITH ECONOMIC &
ENGINEERING SERVICES, INC, (EES) , TO CONTINUE
FINANCIAL ANALYSIS FOR WATER, WASTEWATER AND
STORMWATER UTILITIES.
RESOLUTION NO 94-96
A RESOLUTION ADOPTING REAL PROPERTY ACQUISITION
POLICIES AND PROCEDURES FOR THE CITY OF PORT
TOWNSEND.
RESOLUTION NO 94-97
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND FIXING THE TIME FOR HEARING
ON A PETITION FOR VACATION OF AN ALLEY.
Setting Hearing on Street Vacation App No. 9406-02 (Wilburn) for
August 15, 1994.
RESOLUTION NO 94-98
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND ADOPTING GOALS, OBJECTIVES
AND PRIORITIES FOR THE FINANCIAL OPERATIONS OF
THE CITY.
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
RESOLUTION NO 94-99
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND AUTHORIZING A GRANT AGREEMENT WITH
THE DEPARTMENT OF ECOLOGY.
RESOLUTION NO 94-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND AUTHORIZING A FIRE PROTECTION
CONTRACT FOR FORT WORDEN AND THE ROTHSCHILD
HOUSE WITH STATE PARKS.
RESOLUTION NO 94-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A
PROFESSIONAL SERVICES CONTRACT WITH POLARIS
ENGINEERING AND SURVEYING, INC. FOR DESIGN AND
CONSTRUCTION ENGINEERING SERVICES TO EXTEND THE
LITTLE QUILCENE RIVER TO LORDS LAKE WATER
TRANSMISSION PIPELINE.
Communications:
A letter dated June 2, 1994, from Terry Patton, Environmental
Planner, Washington St Parks & Recreation Commission, regarding the
current fire protection contract for Fort Worden and Rothschild
House which expires June 30,1994, was copied for Council.
A letter dated July 4, 1994, from Carol Cahill stating her
resentment of costs for the proposed City Newsletter was copied for
Council.
A letter dated July 4, 1994, from Calmar McCune to Jennifer M
Belcher, Commissioner of Public Lands, Wa St Dept of Natural
Resources, Olympia, Wa, expressing his concerns regarding the
position taken by her office in regard to the Union Wharf project,
was copied for Council.
A letter dated July 6, 1994, from Mayor Clise to Jefferson County
Board of Commissioners, regarding the County's decision to
participate in the CWSP, the importance of adequate planning to
assure long-term protection of aquifers and recharge areas in the
Hadlock area, the decision by the Council not to appeal the Interim
Critical Areas Ordinance to the Western Growth Management Hearing
Board and to arrange a meeting between Councilmembers Shoulberg and
McCulloch and the County was copied for Council.
A letter dated July 7, 1994, from Mayor Clise to Cleve Pinnix,
Director, WA State Parks & Recreation Commission, in response to Mr
Pinnix's letter dated June 22, 1994, in which the possibility of
the City assuming responsibility of the Rothschild house was
addressed was copied for Council.
A letter dated July 7, 1994, from B David Clark, Director, St of
WA, Dept of Health, expressing concerns regarding the Critical
Areas Ordinance No 05-0509-94 and the decision not to challenge the
Ordinance before the Western Washington Growth Management Hearing
Board because it is an interim, not final, ordinance was copied for
Council.
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
A letter dated July 12, 1994, from Cheryl L Bergener, Program
Manager, Waterworks Certification Board, St of Wa, Dept of Health,
announcing that a Certificate of Competency is being issued to
James R Madden as a Water Distribution Manager 2 was copied for
Council.
A listing dated July 13, 1994, from Samuel Kyle, owner, showing
number of businesses located in the Mount Baker Block Building was
copied for Council.
A letter dated July 14, 1994, from Samuel Kyle, owner, explaining
list of businesses located in the Mount Baker Block Building,
expressing concern that garbage and recycling issues be resolved
soon and extending invitation to Mayor Clise and Council to visit
the building was copied for Council.
A letter dated July 15, 1994, from Robert J Erickson, Senior Vice
President, Summit Communications, Inc, announcing the cable TV rate
increases effective August 15, 1994, was copied for Council.
A letter dated July 18, 1994, from Boyd Hartman, Attorney at Law,
representing Superior Refuse, regarding the method used to
determine the 2 yard container requirement for the Mount Baker
Block Building was copied for Council.
This concludes the Consent Agenda.
PUBLIC COMMENTS
Karen Hildt was recognized and spoke on behalf of Darlene
Bloomfield's family, and herself, in expressing their gratitude for
all the love and support shown to Darlene over the past 6 years and
to her family during the past week.
PUBLIC HEARINGS
Street Vacation #9403-06 - Mike and Karen Hamilton. Mr Hildt
reviewed the proposed findings, conclusions and conditions of
Street Vacation #9403-06. Mike Hamilton spoke in favor of the
alley vacation. Mr Wheeler remarked that the proposed vacation
would not interfere with future trails in the area. Mayor Clise
opened the hearing to the public, as there was no public testimony,
Mr Clise closed the hearing to the public and turned to the Council
for disposition. After discussion, Councilmember Westerman made a
motion that the Council approve Street Vacation 49403-06, Findings
of Fact #1 - #4, Conclusions #1 - #7 and Conditions #1 & #2, Draft
A which was seconded by Councilmember Shoulberg and passed
unanimously by voice vote.
Street Vacation #9401-01 - McBride. Mr Hildt reviewed the proposed
findings, conclusions and conditions of Street Vacation #9401-01
recommending approval. Rick Sepler, Madronna Planning and
Development, spoke in favor of the alley vacation. Mayor Clise
opened the hearing to the public. As there was no public
testimony, Mr Clise closed the hearing to the public and turned to
the Council for disposition. Councilmember McCulloch made a motion
that the Council approve Street Vacation #9401-01 Findings of Fact
#1 - #7, Conclusions #1 - 7 and Conditions #1 & #2 which was
seconded by Councilmember Shoulberg and passed unanimously by voice
vote.
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
Transportation Improvement Program (TIP) . Mr Wheeler reviewed the
Transportation Improvement Program for the years 1995 - 2000.
Mayor Clise opened the meeting to the public. Councilmember
Westerman read a letter from Scott G Walker which stated his
approval of the current TIP program. There being no further public
testimony, Mayor Clise closed the hearing to the public and turned
to the Council for disposition..
RESOLUTION NO 94-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AND
SUBMIT THE 1995-2000 SIX-YEAR TRANSPORTATION
IMPROVEMENT PROGRAM.
Councilmember Westerman made a motion that the Council adopt
Resolution No 94-102, seconded by Councilmember Davidson and passed
unanimously by voice vote.
COMPREHENSIVE PLAN COMMITTEE REPORTS
Glue and String. Councilmember Harpole requested that any comments
from the Council on ways to improve the reports be submitted in
writing. Councilmember Harpole hoped to have the second report to
the Council by the following Friday.
Transportation. Councilmember Westerman reported that the
committee met and reviewed the PRTPO - Peninsula Regional
Transportation Planning Organization. The committee will discuss
the Arterial Street Plan Draft at the next meeting.
Land Use. Councilmember Davidson reported that the committee will
meet on Tuesday, July 19, 1994, for a van tour of the City to
review land use needs. Another meeting is scheduled for July 26,
1994, from 5 to 9:00 PM.
Housing. Councilmember Perry-Thompson scheduled the next meeting
for Wednesday, July 20, 1994 at Noon.
Economic Development. Mayor Clise reported that the committee met
and continued to define goals and policies.
STANDING/ADHOC COMMITTEE REPORTS
Transportation. Councilmember Westerman reported that at the
meeting held July 11, 1994, the TIP program was discussed as was
handicapped accessibility to one of the downtown buildings.
Councilmember Westerman commented that since Puget Power may or may
not charge for the initial installation of a street light depending
on the type of power available to the pole the committee will not
recommend the approval of any more street lights unless it can be
ascertained that the type of power available is one that will
result in no charge to the City.
Tree and Brushing Workgroup. Councilmember Westerman reported that
committee dealt with the request, presented at the July 5, 1994
Council meeting, for removal of blown down trees. The committee
discovered that a Forest Practices Application had been filed in
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
February, 1993, and that the proponent had not met any of the
stipulations. The trees were not flagged so the exact number to
be removed could not be ascertained. Public Works was asked to
contact the proponent and request that he conform to the Forest
Practices Act and to flag the trees. The committee will visit the
site in the future.
The committee dealt with several other roadside vegetation issues.
It is hoped to have a Roadside Vegetation Ordinance before the
Council in the near future.
Finance. Councilmember McCulloch set a meeting date of August 2,
1994 at 3:30 PM.
Tourism Advisory. Councilmember Harpole reported that the
committee met and reviewed the marketing budget and brainstormed
various ideas including a partnership with the North Olympic
Convention Bureau.
Councilmember Harpole set a meeting for August 3, 1994, at 8:00.
Park and Property. Councilmember Harpole reported that the
committee met and inspected the 35th and Umatilla site and then
resumed the meeting at City Hall where a sub-committee was formed
which will prepare a draft site plan to be presented to the full
committee and then to Council before it is sent to the County.
Councilmember Harpole scheduled the next meeting for July 22, 1994
at Noon. Topics of discussion are the McCurdy Pavilion Use Policy,
a Skateboard Park and the Adams Street Park.
Councilmember Harpole remarked that another Youth Group meeting is
set for July 26, 1994 at 5:30.
Utilities. Councilmember Shoulberg reported that the committee met
and discussed a request made from the Elks Club for help from the
City regarding a water tap the club has at Glen Cove which is #11
and not in the priority status. Currently negotiations are
underway between the City and the Glen Cove PUD in regard to the
allocation of water to Glen Cove. The committee went into
executive session for two days, reported Councilmember Shoulberg,
regarding an existing commitment made by the City for a substantial
amount of water. The Cable TV franchise is currently on legal
hiatus until a copy of the Telecommunications Advisory report can
be reviewed.
Councilmember Shoulberg set a meeting date of July 26, 1994, from
Noon to 1:30 PM in the Council Chambers.
STAFF REPORTS
Clerk-Treasurer. Mr Grove reported that as the training video test
for entry level police officers, which the City rented for one
year, can be used one time or 20, the Civil Service Commission
decided to accept applications on an ongoing basis and to test
quarterly. This video can be used both for lateral as well as
entry level police officers.
The 1994 population report is in, reported Mr Grove, and shows
Port Townsend's population to be 7940. By 1996 Mr Grove believes
the population will be 8000 which will make it necessary to report
as a Category 1 City with the necessitate of establishing appraised
values for real property, i.e. the fire hall, city hall, etc, owned
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
by the tax supported funds. Mr Grove remarked that he wanted to
avoid surprises during the 1995 budget process as line items for
appraisers will need to be included. The established values will
be placed in the financial reporting records of the City as
assets.
Mr Grove informed the Council that registration forms are available
for attendance to the AWC's 1995: Basics of Municipal Budgeting
workshop.
Mr Grove invited the Council to visit the Clerk-Treasurer's and
Utility offices the first week of August. An hour or two visit,
remarked Mr Grove, might give the Council a feel for what occurs
in those offices.
Police. Mr Oberlander reported that department was very busy over
the past week with a major break in the tagging and graffiti case.
Car thefts continue, announced Mr Oberlander. It is hoped that the
reporting rate will increase from the estimated 50o now reported so
that a more accurate extent of the problem can be determined. Two
types of operation are occurring, cars that are unlocked and the
other to locked cars by means of breaking windows. Mr Oberlander
suggested that no valuable items be displayed in vehicles.
Mr Oberlander stated, in response to a Council question, that a
neighborhood block watch would be a good idea but that there are
none in place at this time.
Planning and Building. Mr Hildt reported that the applicants for
City Attorney have been narrowed to two with background reviews
proceeding. He stated that an appointment for Council
consideration may be available at the next meeting.
Mr Hildt announced that the County has changed Building Inspector
Bill Wilker\\\\\\ from part time to full time which necessitates
the City to hire another person. A contractor, not yet certified,
going through re-training through the Dept of Labor and Industries
is thought to be available for the job. The State would pay 6
months of salary for him.
Mr Hildt reported that the search for more office space is
continuing with the idea to have a long term as well as at least
two alternatives for short term "fixes" before Council in the next
month.
Public Works. Mr Wheeler reported that the bicycle courier
service, P T Rhody Runs, is working very well and will be
continued.
Mr Wheeler announced that Jim Madden is now certified as a Water
Distribution Manager #2.
Mr Wheeler reported that the matter at the Little Quilcene River
continues. The Dept of Fish and Game proposed a $75, 000.00
stainless steel fish ladder which the PT Mill is pursuing. Mr
Wheeler remarked that a more creative solution is being sought and
that additional temporary measures will be used until a permanent
solution is found.
Mr Wheeler reported that the Dept of Labor and Industries, in
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
response to complaints of the creosote smell at the Polk Marine
building, tested the air in the building and found it to meet the
standards set by the State with the standard being 22 m per cubic
meter of air and the air in the! building testing at .42 m per cubic
meter of air. No organic compounds were detected.
Mr Wheeler reported that work on the standpipe continues with the
structure now being visible to certain parts of town. He
recommended that the Council visit the site.
The Kearney Street project is underway, stated Mr Wheeler, and no
shut downs have been required so far.
PUBLIC COMMENTS/QUESTIONS
Mayor Clise opened the meeting to the Public for comment on the
motions made by Council during the Committee/Staff reports. There
being no public comment, Mayor Clise closed the meeting to the
Public.
UNFINISHED BUSINESS
Sam Kyle Garbage Charge Appeal. The parties of the appeal are
going to attempt to resolve the issue between themselves.
NEW BUSINESS
Ordinance establishing salary for Administrative Manager in Public
Works.
ORDINANCE 2410
AN ORDINANCE ESTABLISHING SALARIES AND WAGES
EFFECTIVE JULY 1, 1994
Mr Grove read the ordinance by title. Councilmember Westerman made
a motion that the first reading be considered the second and the
third be by title only which was seconded by Councilmember
Shoulberg and passed unanimously by voice vote. Mr Grove again
read the ordinance by title. Councilmember Westerman made a motion
that the Council adopt Ordinance No 2410 which was seconded by
Councilmember Shoulberg and passed unanimously by roll call vote.
COUNCILMEMBERS GENERAL DISCUSSION
Councilmember Harpole expressed appreciation to the dept heads, in
particular Mr Hildt.
EXECUTIVE SESSION
Mayor Clise recessed the meeting into Executive Session to discuss
the acquisition of real estate 111111111 litigation 1111111
including Dennis McLerran, David Grove, Michael Hildt and Robert
Wheeler at 11111111 PM. The executive session was continued to
July 27, 1994 at 5:00 PM.
ADJOURNMENT
There being no further business, Mayor Clise declared the meeting
adjourned at 10:20 PM.
MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont.
Mayor
Attest:
Clerk-Treasurer