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HomeMy WebLinkAbout07/05/94 Unsigned MINUTES OF THE REGULAR SESSION OF JULY 5, 1994 The City Council of the City of Port Townsend met in regular session this Fifth day of July, 1994, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Julie McCulloch, Diane Perry-Thompson, Ted Shoulberg, Robert Sokol, and Sheila Westerman. Also present were Clerk- Treasurer David Grove, Police Chief Jim Newton, Acting City Attorney Mary Winters, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. AGENDA CHANGES & ADDITIONS CONSENT AGENDA Councilmember Westerman made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Approval of the following Bills and Claims: 010 Current Expense $ 30,106.60 094 Garbage 37,615.58 110 Street 154.19 120 Library 8,428.99 130 Park 2, 668.98 150 Hotel/Motel 12,500.00 170 Emergency Medical Services 964.22 311 94 WWT Biosolids Compost Facility 2, 874.31 330 93 Water Quality Improvements 6,392 .10 411 Water-Sewer 20,749.32 412 Storm and Surface Water 13 .80 500 Equipment Rental 8,499.69 610 Firemen's Pension and Relief 149.50 Total $131,117.28 Adoption of Resolutions: RESOLUTION NO 94-85 A RESOLUTION AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO BUY BACK RESERVATION RIGHTS REGARDING UNUSED WATER TAPS RESERVED BY TRICO LAND COMPANY FOR A PORTION OF DISCOVERY BAY HEIGHTS WHICH WILL NOT BE DEVELOPED AND AUTHORIZING THE CLERK/TREASURER TO ISSUE THE WARRANTS WHICH MAY BE NECESSARY TO COMPLETE THE TRANSACTION. Authorization to Buy Back Unused Water Taps from TRICO Land Company. RESOLUTION NO 94-86 Authorizing Latecomer Agreement for David and Chris Williams, Janet Dallett and David Mathieson. RESOLUTION NO 94-87 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH THE UNITED STATES GEOLOGICAL SURVEY FOR THE INSTALLATION AND OPERATION OF THE STREAM FLOW GAUGES. Agreement with USGS for installation of Stream Flow Gauges on the Big and Little Quilcene Rivers. RESOLUTION NO 94-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING GENERAL CONSTRUCTION COMPANY TO BE THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR IMMEDIATE IMPROVEMENTS TO THE CITY DOCK WAVE BOARD. Authorizing Contract with General Construction to repair City Dock Wave Board RESOLUTION NO 94-89 Authorizing Agreement with Sheldon & Associates to conduct a Wetlands Inventory. RESOLUTION NO 94-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A GRANT CONTRACT WITH THE DEPARTMENT OF ECOLOGY FOR STORMWATER COMPREHENSIVE PLANNING AND FLOOD CONTROL. Authorization to apply for FCAAP Grant Funding. Communications: A letter dated May 12, 1994, from Coastal Caucus Members regarding the provision of "open carry" in HB 2319, the violence prevention bill, passed by the State Legislature was copied for Council. A letter dated June 16, 1994, from Roy J Bergstrom stating his concerns regarding the Washington and Harrison Street intersection was copied for Council. A letter dated June 16, 1994, from Robert From stating his concern regarding the Washington and Harrison Street intersection was copied for Council. A letter dated June 16, 1994, from Terry Berge, Back Alley Tavern, stating his complaints regarding garbage charges was copied for Council. A letter dated June 18, 1994, from the Point Hudson Neighbors stating their concerns and opposition to the development of a trailer court in the northwest corner of Point Hudson as proposed in the Master Plan Document for Point Hudson was copied for Council. MINUTES OF THE REGULAR SESSION OF JULY 5, 1994, Cont. A letter dated June 20, 1994, from Colleen Swantner stating opposition to the change in her street address from 138 to 738 Oak St was copied for Council. A letter dated June 23, 1994, from V J Kucera, Director, External Affairs, US West Communications, regarding proposed price increases of direct private line telephone connections between multiple sites, known as terminal loop service or "term loop" was copied for Council. A letter dated June 24, 1994, from Point Hudson Neighbors stating concerns regarding proposed Master Plan for Point Hudson was copied for Council. A letter dated June 28, 1994, from Cindy L O'Hare, Remediation Project Manager, Dept of the Navy, stating that the Environmental Protection Agency (EPA) has named Indian Island to the National Priorities List was copied for Council. A letter dated June 29, 1994, from Boyd Hartman, Attorney at Law, requesting that the Kyle Development Hearing be postponed until July 18, 1994 was copied for Council. A letter dated June 29, 1994, from Jim Farmer, Fort Worden State Park Manager, to Mayor Clise and Council, thanking them for recent grant of Hotel/Motel Tax revenues for heat installation at the McCurdy Pavilion was copied for Council. A letter dated June 30, 1994, from Samuel R. Kyle regarding request by Attorney Hartman for postponement of Kyle Development Hearing to July 18, 1994 was copied for Council. A letter dated June 30, 1994, from Cindy L O'Hare, Remediation Project Manager, Dept of the Navy, regarding locations for review of the Draft Remedial Investigation Report for Naval Ordnance Center Pacific Division Detachment Port Hadlock (Indian Island) was copied for Council. A letter dated July 1, 1994, from Boyd Hartman, Attorney at Law, asking that his request for a delay of Kyle Development Hearing be disregarded and that the Hearing proceed as scheduled was copied for Council. This concludes the Consent Agenda. PUBLIC COMMENTS Virginia Wolf was recognized and expressed her appreciation for the job done by the Police Dept and stated her belief that the possibility of hiring more police officers needed to be looked into during the Budget process. Paul Boyer was recognized and presented to the Mayor and Council a framed and matted photograph of the 1992-1993 Council. PUBLIC HEARINGS Garbage Chard Appeal from Kyle Development Mayor Clise announced that as this was an appeal hearing no public testimony would be heard. Mr Grove reviewed the pertinent sections of the Municipal Code, 6.04.070, etc, and provided background for the appeal. Sam MINUTES OF THE REGULAR SESSION OF JULY 5, 1994, Cont. Kyle, owner of the Mount Baker Block, was recognized and stated his reasons for seeking the appeal. Boyd Hartman, Attorney at Law, representing Superior Refuse, was recognized and stated reasons why the appeal should be denied. A photograph showing a truck, owned by the landowner, allegedly used for hauling garbage, was entered by Mr Hartman as an exhibit. Mr Kyle was recognized and presented his rebuttal to the reasons given by Mr Hartman. Mr Grove clarified that property owners, not tenants (with a few grandfathered exceptions) , are billed and held responsible for garbage pickup and charges. A discussion ensured regarding the intent of the Ordinance. It was decided that more information was needed and after further discussion, Councilmember Shoulberg made a motion that the hearing would be continued to July 18, 1994, and that it would be a limited open appeal hearing to take testimony on additional information which was seconded by Councilmember Sokol and passed unanimously by voice vote. Goals and Priorities for the 1995 Budget. Councilmember McCulloch presented a draft of the Goals, Objectives and Priorities for the Financial Operation of the City as prepared by the Finance Committee. Mayor Clise opened the hearing to the public. Kathryn Jenks was recognized and stated her belief that the protection of the quality of life was an extremely important objective. Ms Jenks presented the idea of voluntary donations, perhaps as an additional line added to the monthly utility billing statement, to be sought for the purchase of undeveloped public space. Orabelle Connally was recognized and voiced her concerns over the statutory requirement that books be considered a capital expense. She informed the Council of the Young Adults Corner and Local Documents Room now offered at the Library. Lars Watson was recognized and stated his concern regarding the fact that the Capital Improvement (books) portion of the budget is used to cover overages in expenses thereby reducing the amount of money available for book purchase and for building repairs. Lee Tickell was recognized and stated his hope that the library budget would include funding for more technology. Margaret Lee was recognized and expressed her hopes that the Council would remember Thomas Jefferson's words about a well read citizenry and consider that to be a long term goal. She also expressed concern that fees charged for use of public buildings, i.e. parks, etc would cause undue hardship to some citizens and thereby deny access to those facilities. Terri Choate was recognized and stated her hope that no new taxes would be considered, that the property tax not be raised the allowable amount and that the public continue to be part of the budget process. There being no further testimony, Mayor Clise closed the hearing to the public. After discussion, Councilmember Harpole made a motion to eliminate the listing under Item 46 of first, second and third which was seconded by Councilmember Westerman and passed unanimously by voice vote. After further discussion, Councilmember McCulloch made a motion to have a resolution prepared adopting the Goals, Objectives and Priorities for the Financial Operation of the City as per draft dated 6-27-94, and revised 7-05- 94, including the changes in the Heading, changing first, second, third in Item #6 to be * and revising Item #7 to say: The City's natural resources including, but not limited to, land, timber and water rights, which are quantifiable and marketable are considered to be assets and are not be depleted on a short term basis, which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. MINUTES OF THE REGULAR SESSION OF JULY 5, 1994, Cont. COMPREHENSIVE PLAN COMMITTEE REPORTS Glue and String. Councilmember Harpole reported that the committee met for 5 hours on June 30, 1994 and prepared the Port Townsend Comprehensive Plan Glue and String Committee Report Number One which was presented to Council. The report contained a synopsis of all the minutes taken at all the meetings for the month. Land Use. Councilmember Davidson reported that at the July 5, 1994 meeting discussion of environmentally sensitive areas took place. The next meeting is scheduled for July 19, 1994. Transportation. Councilmember Westerman reported that at the meeting held July 5, 1994, discussion of the RTPO, goals and policies and the State Ferry System in regard to the local ferry took place. Councilmember Westerman scheduled the next meeting for July 19, 1994. Housing. Councilmember Perry-Thompson reported that the next meeting is to be held July 6, 1994. Economic Development. Councilmember Sokol reported that at the meeting held June 28, 1994, a reformatting of the goals was discussed. The next meeting is to be held July 13, 1994 at 4:00 PM. STANDING/ADHOC COMMITTEE REPORTS Parks and Property. Councilmember Harpole reported that at the meeting held June 30, 1994, a presentation by Mike Early regarding the Golf Course Lease took place with the committee deciding to begin discussion of the lease in the winter months. Councilmember Harpole announced that on July 15, 1994, 11:00 - 11:45 a meeting will be held at the 35th and Umatilla site. A meeting from 12:00 Noon, to 1:30 PM, July 15, 1994, will be held to prepare a site development plan. The planned agenda for a meeting to be held July 22, 1994, is the McCurdy Pavilion Use Policy, a Skateboard Park and the Adams Street Park. Tourism Advisory. Councilmember Harpole reported that by-laws were adopted at the June 24, 1994, meeting. A presentation by the North Olympic Visitor and Convention Bureau took place. Also discussed was Centrum's request for $1,000.00 for support for the Franklin Court Concerts. The committee recommended a $500.00 matching grant from the City if the funds could be matched by local businesses. Councilmember Harpole announced that the next meeting will be held on July 15, 1994, at 8:00 PM. Family Council Steering Committee. Councilmember Harpole reported that he attended the June 22, 1994, meeting. The next meeting is scheduled for July 19, 1994, from 7:00 to 9:00 PM at the Chimacum High School. Library. Councilmember Davidson reported that he attended the meeting held June 27, 1994, and was very impressed with the dedication of the Library Board. MINUTES OF THE REGULAR SESSION OF JULY 5, 1994, Cont. The next meeting is scheduled for August 22, 1994, at 7:15 PM at the Library. Public Safety. Councilmember Sokol set a meeting for July 25, 1994, at Noon in the Council Chambers. Utilities. Councilmember Shoulberg set a meeting for Wednesday, July 13, 1994. MAYOR'S REPORT Mr Clise reported excellent attendance of the July 4th festivities and felt it to be an appropriate time to celebrate Thomas Jefferson. Mr Clise reported that the Union Wharf Committee held its first meeting. A sub-committee will be formed and is scheduled to meet on July 29, 1994. Councilmember Harpole is the Council representative. STAFF REPORTS Building Lease for Clerk-Treasurer's Office. Mayor Clise presented the background on the issue regarding the limitation of available space in City Hall and possible alternatives. Mr Grove remarked on the pros and cons of moving the Clerk-Treasurer's office to the North Sound Bank location. Mr Hildt presented two preliminary floor schemes, one with the addition of the City Attorney's office in City Hall and one without and both showing the Planning Dept moving to the ground floor of City Hall. Mr Hildt recommended that the City Attorney's office remain where it is for the time being. The Council, after discussion, decided that long-term needs of all departments had to be addressed with the overall feeling that the Clerk-Treasurer's office, in particular, should remain downtown. Planning and Building. Mr Hildt asked for disposition of the Council in regard to a letter received from William Short citing his request to remove blown down trees which would involve cutting some trees in the City right-of-way. Council referred the matter to Tree and Brushing Committee. Mr Hildt reviewed the progress of the Growth Management Appeal stating that the Western Growth Planning Hearings Board would have a van tour on July 6, 1994, to view the properties in the County. The Hearing begins on Thursday, July 7, 1994, at 9:00 AM in the Chapel at Fort Worden. It is open to the public but no public testimony will be allowed. The search for the City Attorney, per Mr Hildt, has narrowed to 5 applicants who will be interviewed next week with the expectation that one or two will be selected and the process will proceed with background checks, etc. Mr Hildt reported that the Shoreline Management Commission is to meet Wednesday, July 6, 1994, to review the amendments that have been prepared by G2B as well as the alternatives prepared by staff. A preliminary decision is hoped to be reached with the staff then set to prepare a written report which will be worked on by the Commission before it is presented to Council sometime in mid- August. Mr Hildt remarked that the Point Hudson process is coming close to making recommendations after three years of work at which time actions both by the City and Port Commissioners will be proposed. MINUTES OF THE REGULAR SESSION OF JULY 5, 1994, Cont. Library. It was reported that the Library is nearly finished with the automation project with the County Library completed and a finish date for the City Library set for mid August. The Library is offering a series of four PJ Story Hours this summer for children. Public Works. Mr Wheeler reported that Randy Friedrich has been hired as Office Manager. A public hearing is scheduled for July 18,1994, for the TIP, Transportation Improvement Program, per Mr. Wheeler. Kearney Street was surveyed today, informed Mr Wheeler. The work will involve the closing of Kearney Street at intervals which will save on the cost of flaggers. The work is to proceed in two stages, from Sims Way to Lawrence and from Lawrence to Blaine. It is a 60 day contract, but expectations are for 40 days of total construction. Police. Chief Newton reported that he will be leaving on Saturday to attend the FBI National Academy and will be gone until September 23, 1994. Police officer, Rick Oberlander will be in charge of the Department while Mr Newton is away. After a long search, a retired police officer from New Mexico has been hired to provide a downtown walking patrol for the next 11 weeks from 2 - 10:00 PM, Wednesday through Sunday. After discussion Councilmember Shoulberg made a motion that Chief Newton be allowed to go to the FBI Academy which was seconded by Councilmember Westerman. Fire. Mr Scott reported no firework incidents over the weekend. Rhody Contract Authorization. Mr Grove explained the following resolution. RESOLUTION NO 94-91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A TOURISM PROMOTION AGREEMENT WITH THE RHODODENDRON FESTIVAL ASSOCIATION. Councilmember McCulloch made a motion that the Council adopt Resolution No 94-91 which was seconded by Councilmember Perry- Thompson. PUBLIC COMMENTS/QUESTIONS Mayor Clise opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. was recognized and voiced her comments and concerns regarding the detours to be used while portions of Kearney St are closed during construction for the fire trucks and ambulance. Mr Wheeler and Mr Scott responded. There being no further comment, Mayor Clise closed the Public Comment portion of the meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS The motion regarding Chief Newton's out of state travel passed unanimously by voice vote. MINUTES OF THE REGULAR SESSION OF JULY 5, 1994, Cont. The motion regarding Resolution 94-91 passed unanimously by voice vote. NEW BUSINESS Resolution to Apply for ISTEA Funding for San Juan. RESOLUTION NO 94-92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROJECT PROSPECTUS AND LOCAL AGENCY AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR THE SAN JUAN AVENUE IMPROVEMENTS PROJECT. Mr Wheeler explained the Resolution. Councilmember Davidson made a motion that the Council adopt Resolution No 94-92 which was seconded by Councilmember Westerman and passed unanimously by voice vote. COUNCILMEMBERS GENERAL DISCUSSION Councilmember Westerman announced that Mr Bergstrom was very appreciative of the crosswalk but would still like a sign. Councilmember Harpole remarked that the ////SDIC conference, which he and Councilmember Perry-Thompson plan to attend, begins next week. EXECUTIVE SESSION Mayor Clise recessed the meeting into Executive Session to discuss possible litigation including David Grove, Michael Hildt and Robert Wheeler at 11111111 PM. The meeting was reconvened at 111111111 PM. ADJOURNMENT There being no further business, Mayor Clise declared the meeting adjourned at 111111 PM. Mayor Attest: Clerk-Treasurer