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Home My WebLink About061614CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JUNE 16, 2014 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on June 16, 2014 in the Council Chambers at 540 Water Street. Mayor David King called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, Robert Gray, David King, Kris Nelson, Catharine Robinson, Michelle Sandoval, and Deborah Stinson. Staff members present were City Manager David Timmons, City Attorney John Watts, Community Services Director Rick Sepler, Public Works Director Ken Clow, Nora Mitchell Finance Director, and Deputy City Clerk Joanna Sanders. CHANGES TO THE AGENDA Under City Manager's report, the addition of Resolution 14-037, Authorizing the City Manager to Submit a Community Development Block Grant (CDBG) Application on Behalf of the Jefferson County Food Bank and Working Image to Fund Capital Improvements at the Mountain View Commons. SPECIAL PRESENTATION: Amateur Radio Week Proclamation John Ebner of the Amateur Radio Operators accepted the proclamation. He encouraged attendance at their upcoming field day exercise. Councilmember Stinson recognized the importance of volunteer radio operators in our community. COMMENTS FROM THE PUBLIC Public comment Jeff Selby, Vice President of Peninsula Trails Coalition, spoke of enhancements at the Larry Scott trailhead sought through a grant through the Recreation and Conservation Office in cooperation with the City through a resolution and memorandum of understanding. City Council Business Meeting June 16, 2016 Page 1 of 7 Sonya Schoenleber spoke about the disrepair of the Tyler Street stairs and trash in that area as well as the Haller Fountain steps up to the Bell Tower area where she regularly picks up garbage. Todd Wexman read from his written comments with concerns about City operations and ballot measures. Steve Oakford urged the City's continued support of volunteer efforts that enhance the community. Scott Walker urged utilizing street department revenue for fixing streets (including the Tyler Street stairs), considering potential parking revenue for improving the streetscape, and spoke in support of the Recreation and Conservation Office grant for gravel and a motorized wheel barrow. City staff response There was some Council discussion about the need for trash and recycling receptacles. It was suggested that the City follow up with Main Street in order to share the concerns with business owners about trash and beautification projects. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 123607 through 123726 in the amount of $1,525,534.10. Approval of Minutes: June 2, 2014 Resolution 14-032 Authorizing the City Manager to Submit an Application for Grant Funding Assistance for Recreational Trails Program Project, Maintenance of Port Townsend Loop Trail (RCO #14- 1964), to the Recreation and Conservation Office as Provided in the Safe Accountable Flexible Efficient Transportation Equity Act, Title 23 USC, Section 206, WAC 286 and Subsequent Legislative Action Resolution 14-033 Authorizing Investment of City Monies in the Local Government Investment Pool Resolution 14-034 Authorizing the City Manager to Accept the Department of Commerce Interagency Agreement for Growth Management Act Update Grant City Council Business Meeting June 16, 2016 Page 2 of 7 Motion: Michelle Sandoval moved to approve the consent agenda as written. Kris Nelson seconded. Vote: motion carried unanimously, 7-0 by voice vote. PUBLIC HEARINGS Ordinance 3108 Adopting 2014 Supplemental Budget Appropriations Concerning Cost Recovery and Making Findings and Declaring an Emergency Mayor King read the rules of procedure for the public hearing. No Councilmembers had any financial or property interests to disclose in this matter. City Manager Timmons gave an overview of the three ordinances presented. There was no public comment. Council questions to which staff responded were about increases in library expenditures, maintaining ending fund balances at 5.4%, tracking revenues, differentials among departments, and the possibility for a policy decision about allocations. There was also a question whether there is significant cost associated with managing the allocations. Mr. Timmons agreed to send standard revenue reports to Council and said cost recovery modifications could be discussed and then addressed before second reading. Public Comment: Jennifer Cohn spoke personally about the library levy lid lift and her concern about the cost recovery and long-term support of library due to increasing expenses. Mr. King closed the public hearing. Motion: Kris Nelson moved to approve first reading of Ordinance 3108 Adopting 2014 Supplemental Budget Appropriations Concerning Cost Recovery and Making Findings and Declaring an Emergency. Deborah Stinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3109 Adopting 2014 Supplemental Budget Appropriations Concerning the General Government Capital Improvement Fund and Making Findings and Declaring an Emergency Mr. Timmons clarified this ordinance is for Phase I emergency repairs at Mountain View. City Council Business Meeting June 16, 2016 Page 3 of 7 There was no public comment. Staff responded to questions from Council about interim financing, additional debt and the upcoming discussion about a voted bond, ongoing operations and maintenance cost concerns of Mountain View, and energy audit projected savings. Motion: Catharine Robinson moved to approve first reading of Ordinance 3109 Adopting 2014 Supplemental Budget Appropriations Concerning the General Government Capital Improvement Fund and Making Findings and Declaring an Emergency Deborah Stinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3110 Adopting 2013 Supplemental Budget Appropriations Concerning Utility Funds and Making Findings and Declaring an Emergency Mr. Timmons provided the utility fund ordinance overview. There was no public comment. Motion. Catharine Robinson moved to approve first reading of Ordinance 3110 Adopting 2013 Supplemental Budget Appropriations Concerning Utility Funds and Making Findings and Declaring an Emergency. Kris Nelson seconded. Vote. motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Ordinance 3107 Amending Ordinance 3091 Providing for Regulations Concerning Sidewalks City Attorney John Watts gave the staff report reviewing changes proposed in the ordinance. Rick Jahnke asked whether this ordinance would exclude placing Christmas trees around Haller Fountain. It was noted that this would be classified as a special event. Steve Oakford said that purses or bags left temporarily as part of someone handing out leaflets might not be allowed. Staff responded that these would not be a concern. Council expressed concern about the area at Haller Fountain being too small for tables or structures. While 15-20 feet may be appropriate for the Pope Marine civic center, 10 feet around Haller Fountain was preferred. City Council Business Meeting June 16, 2016 Page 4 of 7 Motion: Michelle Sandoval moved to approve Ordinance 3107 Amending Ordinance 3091 Providing for Regulations Concerning Sidewalks (with amendments for clarification of general rules and reducing the area limitations around Haller Fountain and other public art to ten feet and to 20 feet around the Salish Sea Circle). Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. Amendment of Agreement with Jefferson County Concerning Agreement on 2010 Sales Tax Ballot Measure Mayor King reviewed the additional modifications proposed to paragraph 6 to the final amendment number three to the Agreement with Jefferson County. Shelly Randall of Parents and Public Loudly Advocating for Youth (PLAY) urged continued work to clarify use of Proposition 1 funding and a focus on repairing these facilities. Mr. King and Mr. Timmons responded to questions regarding the priority of capital projects. Motion: Catharine Robinson moved to approve accepting the final draft of Amendment Number Three (as adopted by the Board of County Commissioners correcting the errors in dates), and to authorize the City Manager to execute the Amendment. Deborah Stinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 14-035 Approving a Cost Allocation Plan Mr. Timmons provided the staff presentation. It was also discussed in a recent Council workshop and Finance and Budget Committee meeting. There was no public comment. Council concerns and questions to which staff responded were regarding how this affects budgets of each department. There was also a desire to consider whether the City might implement the cost allocation over two years. It was instead suggested to approve this plan and then adjust transactions as needed during budget approval process. Motion: Michelle Sandoval moved to approve Resolution 14-035 Approving a Cost Allocation Plan. Deborah Stinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Resolution 14-036, Approving Preparation Resolution of a Ballot Measure City Council Business Meeting June 16, 2016 Page 5 of 7 Mr. Timmons gave the staff report. He noted that the bond counsel did not recommend a November ballot. Staff would have more specific ballot information for the next meeting. Shelly Randall, representing Parents and Public Loudly Advocating for Youth (P.L.A.Y.) expressed support to finding a solution for Mountain View and the pool specifically should Council decide to do so. Rick Jahnke expressed support for moving forward on a ballot measure. Steve Oakford expressed support for moving forward on a ballot measure. In response to Council concern about moving forward with a ballot measure without having reviewed the plan, Mr. Timmons requested Council's authorization first before pursuing more specific information. Council discussion included some support for a November ballot. There was also a desire to begin building community support, but holding off until a February ballot to build a plan of action. It was recognized that fewer votes would likely be needed for passage in February. There was concern about finalizing a ballot strategy before a plan is better developed. Council requested a specific list of improvements on what the funds would buy (Phases I, II and III). Motion: Kris Nelson moved to approve Resolution 14-036, Approving Preparation of a Ballot Measure Resolution and a detailed summary with better language for our expenditures. Robert Gray seconded. Vote: motion carried, 6-1 by voice vote, Catharine Robinson opposed. PRESIDING OFFICER'S REPORT Mr. King announced that the Association of Washington Cities has awarded to Representative Steve Tharinger the first ever Municipal Champion award. CITY MANAGER'S REPORT RESOLUTION 14-037, AUTHORIZING THE CITY MANAGER TO SUBMIT A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION ON BEHALF OF THE JEFFERSON COUNTY FOOD BANK AND WORKING IMAGE TO FUND CAPITAL IMPROVEMENTS AT THE MOUNTAIN VIEW COMMONS Mr. Timmons reviewed the proposal to amend the CDBG grant application to request additional funding for Phase III. This application is due June 19. There was no public comment. City Council Business Meeting June 16, 2016 Page 6 of 7 During discussion, there were questions about the amount of the original request and this request which could pay for the walk-in coolers, etc. that were not part of the first request. Motion_ Michelle Sandoval moved to approve Resolution 14-037, Authorizing the City Manager to Submit a Community Development Block Grant (CDBG) Application on Behalf of the Jefferson County Food Bank and Working Image to Fund Capital Improvements at the Mountain View Commons. Kris Nelson seconded. Vote. motion carried unanimously, 7-0 by voice vote. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION There were none. There were none. COMMENTS FROM COUNCIL ADJOURN There being no further business, the meeting adjourned at 9:46 p.m. Attest: {{ Joanna Sanders, CMC City Clerk City Council Business Meeting June 16, 2016 Page 7 of 7