HomeMy WebLinkAbout060214CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JUNE 2, 2014
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in regular session on June 2, 2014 in the
Council Chambers at 540 Water Street. Mayor David King called the meeting
to order at 6:30 p.m.
ROLL CALL
Councilmembers present at roll call were Pamela Adams, Robert Gray, David
King, Kris Nelson, Catharine Robinson, Michelle Sandoval, and Deborah
Stinson.
Staff members present were City Manager David Timmons, City Attorney John
Watts, City Engineer David Peterson, and City Clerk Pam Kolacy.
CHANGES TO THE AGENDA
An Executive Session will be held at the end of the meeting to discuss real
estate lease terms.
COMMENTS FROM THE PUBLIC
There was no general public comment.
CONSENT AGENDA
Approval of Bills, Claims and Warrants
Voucher 123508 in the amount of $29,268.19
EFT in the amount of $15,469.61
Vouchers 123509 through 123529 in the amount of $9,880.42
Vouchers 123530 through 123539 in the amount of $34,944.47
Vouchers 123540 through 123606 in the amount of $74,623.19
Approval of Minutes: April 14, 2014, May 12, 2014, and May 19, 2014
Authorization to Execute an Amendment to the Intergovernmental
Agreement with Jefferson Transit Authority for Project Management
Construction Support Services
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On the minutes of April 14 the word "education" should be changed to
"educate" on page 2, paragraph 4.
The heading for the minutes of May 12 should be "Workshop" instead of
"Regular Session."
The Roll Call for the minutes of May 19 should reflect that Kris Nelson arrived
late to the meeting.
Motion: Catharine Robinson moved to approve the consent agenda with the
changes to the minutes as discussed. Deborah Stinson seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
PUBLIC HEARING
Resolution 14-025 Authorizing the City Manager to Submit a Community
Development Block Grant (CDBG) Application on Behalf of the
Jefferson County Food Bank and Working Image to Fund their
Proportionate Share of Energy Services Improvements at the Mountain
View Commons
Mayor David King read the rules of procedure for a public hearing. No
councilmembers had any financial or property interest in the matter.
City Manager David Timmons and City Engineer David Peterson introduced
the item.
Public comment:
Sarah DuBose and Liz Berman of Working Image spoke in support of the
Resolution.
Motion: Catharine Robinson moved to approve Resolution 14-025
Authorizing the City Manager to Submit a Community Development Block
Grant (CDBG) Application on Behalf of the Jefferson County Food Bank and
Working Image to Fund their Proportionate Share of Energy Services
Improvements at the Mountain View Commons. Kris Nelson seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
UNFINISHED BUSINESS
Memorandum of Agreement with Jefferson County Concerning
Agreement on 2010 Sales Tax Ballot Measure.
City Manager David Timmons introduced the item.
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Council discussed the need for an accounting of how the funds have been
spent. There was consensus to remove the last sentence of Section 5 of the
Agreement which reads "Any sales tax funds remaining with the County after
these projects are not required to be returned to the City and may be used by
the County for other projects."
Ms. Stinson recommended language in the Agreement stating that the
Agreement would terminate when the City had provided the $852,716
promised or on May 31, 2015, whichever comes first.
There was no public comment.
Motion: Michelle Sandoval moved to authorize the City Manager to Enter Into
an Agreement to Wind Up the Prop 1 Sales Tax Agreement (as Amended)
on the Terms Outlined in the Agenda Bill with the three changes outlined
(complete accounting of how money has been spent, eliminate last sentence
in Section 5 and change Section 3 to stipulate termination of the Agreement
on May 31, 2015 even if funds are not accumulated). Kris Nelson seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
NEW BUSINESS
Ordinance 3107 Amending Ordinance 3091 Providing for Regulations
Concerning Sidewalks
City Attorney John Watts introduced this item. Mr. Watts presented public
comments submitted via email from Marilyn Muller, Margaret Lee, and
Arhata Osho.
Mr. King elaborated on his reasons for suggesting this amendment.
Public Comment:
Jim Todd spoke in support of the proposed Ordinance.
Council discussed the need for a second reading before approval and a
chance for more public input.
Motion: Catharine Robinson moved to approve first reading of Ordinance
3107 Amending Ordinance 3091 Providing for Regulations Concerning
Sidewalks. Kris Nelson seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Resolution 14-026 Amending City Council Rules to Add a Policy on
Training, Education, Intergovernmental Relations and Travel
Reimbursement
City Manager David Timmons introduced the item.
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Council concurred that the word "informal" in the first paragraph of the
Resolution should be removed to read "replaces the practices that currently
exist."
Ms. Adams recommended adding the word "presently" to Section 7.1 C of
Exhibit A to read "(presently applicable to City employees but not to City
councilmembers)."
Mr. Gray suggested including the sentence "In such circumstance, the City
Manager and/or Mayor shall promptly notify City Councilors by email or
similar means" to the end of Section 7.3.1 Item 1.
Motion: Catharine Robinson moved to approve Resolution 14-026 Amending
City Council Rules to Add a Policy on Training, Education, Intergovernmental
Relations and Travel Reimbursement with changes noted during discussion.
Deborah Stinson seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
PRESIDING OFFICER'S REPORT
Association of Washington Cities Annual Business Meeting Delegate
Kris Nelson will be the voting delegate to the Association of Washington
Cities Annual Business Meeting from June 17-20. No alternate was selected.
Mr. King informed Council that the Port maintains a water quality permit critical
to the operation of marine trades. Many ports have had trouble with meeting
stormwater requirements.
Ms. Adams, Mr. Gray and Ms. Stinson attended the Jefferson Community
School presentation.
Ms. Adams, Ms. Sandoval and Ms. Stinson attended the Fort Worden
celebration.
CITY MANAGER'S REPORT
Mr. Timmons had discussions with Library Director and the Library Advisory
Board trying to clarify next steps. The steps include: 1) get back into the
Carnegie Building; 2) reconcile the budget for this year and look toward next
year by July; 3) go through a process of reconciliation - how do we present
ourselves to someone who might want to be director - now to Sept 1; and 4)
recruit a new director by the first of the year.
New Finance Director Nora Mitchell will be meeting one on one with
councilmembers. She will focus on getting the banking contract together. She
will go to the AWC budget conference in August.
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June will have some tough meetings regarding Mountain View and a
supplemental budget.
Ms. Robinson, Ms. Nelson, and Ms. Sandoval will participate in the interviews
for the City Attorney during the week of June 23rd.
SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING
AND/OR STUDY SESSION
Mr. Gray would like to address the weeds in the business park and the
maintenance of the roundabouts.
COMMENTS FROM COUNCIL
EXECUTIVE SESSION (REAL ESTATE - NO ACTION)
At 8:41 p.m. Council recessed into an Executive Session to discuss lease
terms on real estate.
At 9:10 p.m. Council came back into open session. No action was taken.
The meeting adjourned at 9:10 p.m.
Attest:
l
Pamela Kolacy, MMC
City Clerk
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