HomeMy WebLinkAbout041514 Port Townsend Library Advisory Board
Business Meeting Minutes
Date: April 15, 2014 Time: 3:00- 4:56
Location: City Hall Scribe: Lisa Crosby
Members Present: Ian Keith, Jennifer Cohn, Ann Healy-Raymond, Ellen Frick, Larry
Fisher, Lisa Crosby
Staff Present: Bev Shelton, Interim Library Director; Ken Clow, Public Works Director;
Keith Darrock, Technical Services Manager
Guests: Jim Todd, Rick Jahnke, George Randels
1) Introductions/Welcome to guests
2) Communications
None
3) March 18, 2014 Minutes approved as written.
4) Foundation Report (Larry)
The Foundation is clarifying funding restrictions for purchases for the move back.
A letter was sent out to contributors allowing them to withhold use of funds. The
letter is phrased such that the default is to allow the Foundation to use the funds.
The Foundation can and wants to purchase new furniture for the Library.
5) Friends Report (Jennifer)
No minutes yet
6) Library Staff Report (Bev)
The Library will be accepting applications for the Youth Services Librarian until
April 23rd. There will be a full committee screening of applicants on April 29th.
The hope is to fill the position by the end of May.
The planned addition of a self-checkout station has lead to a review of the
Library's privacy and confidentiality policies.
A focus for the first month back in the Library will be updating patron records,
library cards, email addresses, etc.
The plan is to close the Library for three weeks this summer. The first week
would be for the move, the second week for setting up the shelves, and the third
week for staff orientation. Jefferson County closed for three weeks for its move.
There is no Library Director search news from David Timmons at this time.
7) Public Comments
Rick Jahnke thanked Ian Keith for the construction work he is doing at the
Library.
8) Business
A. Update on the move back(Keith)
Keith handed out floor plans to LAB members.
The `deconstruction' is largely done, thanks to Ian.
The carpet has been chosen. Upstairs will be a broadloom carpet and downstairs
will be carpet tiles. There is a 4-5 week lead time on carpet orders.
With the removal of three walls, there is now more light.
Staff did a walls through with DASH and will implement the following
recommendations: vertical grab bars in bathrooms, lagging on the bathroom
plumbing, and handrails on the stairs. The other long term recommendation is for
an automatic front door, but there is currently no money for this. It's on the list
for future work, along with a number of other items such as a new roof for the
addition, HVAC system, concrete, exterior painting, Pink House trim.
Landscaping will be a significant task that requires a landscape designer. There
will be a landscape work party to address smaller weeding tasks.
LAB members asked about what type of planning has been done to create a quiet
space in the Library (one of the LAB's recommendations). Bev said that no
planning has been done. Keith said that there is research that shows that seating
among the stacks tends to be quiet, and there will be seating in the stacks. Both
Bev and Keith agreed that we can learn more about sound once the move back has
happened. Ann mentioned that there are softwear apps that measure for noise
levels.
So far approximately 9000 books have been weeded. These items were for sale at
the Friends Library Book sale. Staff said that the goal is a lively collection with
the bottom shelves free.
B. Information sharing among stakeholders for making thoughtful decisions
Members agreed that it would be good to have a meeting with the City Manager,
Mayor, Library Director and LAB to discuss the LAB's role and how it will work
with the City. Bev thinks that it is important for the LAB to understand what it
means to be a City Department (among a number of departments, all of which
have needs). Jennifer will invite David Timmons and Mayor King to a LAB
regular meeting.
Next Meeting: Tuesday May 20, 2014 at 3:00